HomeMy WebLinkAboutParks and Recreation Teen Activities Night Pilot Program Budget Amendment Item#21.
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To: Mayor Robert Simison and Meridian City Council
From: Renee White, Recreation Coordinator, Special Events MP&R
Date: April 27, 2021
Subject: Teen Activities Night Pilot Program
Background:
In 2018 the Meridian Parks and Recreation Coordinators conducted a GAP analysis of our current
programs. It became abundantly clear that teens and pre-teens were underserved. They have few
places to hang out in our community. Observations at events such as Sparklight Movie Night support
those claims. Teen attendance at movie night has continued to grow and is estimated at 250 plus on a
typical Friday evening. The youth use the event as an opportunity to socialize. They hang out in groups,
spend a lot of time in line at the concession stand, are often loud and disruptive to the families who are
focused on the movie.
Proposal:
The parks staff would like to test a pilot program to address the need for youth to have somewhere to
'hang out' that is safe, offers engaging activities and positive interactions while also trying to deter
attendance at movie night.
We propose creating a Teen Activities Night.
AM
F V1 ft
Location: Meridian Homecourt
Dates: Friday,Aug. 6, 13 & 20 (These are for 2021 only. Future dates would run throughout summer
once the threat of Covid being transmitted indoors has receded.)
Times: 7—10 pm
Admission fee: Free to youth
Page 355
Item#21.
Activities/Expenses :
Free in the Homecourt
• Volleyball
• Pickleball
• Basketball
• Spikeball
• Cornhole
• Virtual Reality Video Games $500 (nightly includes equipment&staff)
• Games/Equipment $300 (one-time purchase of board games, balls, etc)
The Meridian Parks& Recreation were presented with the proposal in March Commission meeting.
They supported the pilot program and suggested that food and game prizes be included to attract youth
to the new event.
Food: $480 (pizza nightly)
Prizes: $180 (nightly prizes for games)
Other Expenses:
Security: $300 (nightly if Meridian Police (JET)team is not available)
Marketing: $200 (one-time cost to promote event)
Staffing: Use existing staff including recreation coordinator,volunteer coordinator, site
supervisor, and homecourt staff.
2021 Teen Activities Night Budget Request$4,280
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Item#21.
8:22 AM City of Meridian FY2021 Budget Amendment Form
Total Amendment Cost-Lifetime
Prior Year(s) Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Department Name: Parks&Recreation
Funding 2021 2022 2023 2024 2025 Title: Teen Activity Night-Pilot Program
Personnel $ - $ $ $ $ Iost—flcns for 5uhm1td g Budget Amendments:
Operating $ 4,280 $ $ $ $ ➢Department will send Amendmentwlth Directors signature to Finance(Budget Analyst)for review
Capital $ - ➢ Finance will send Amendment to Council Liaison for signature
Total $ - $ 4,280 $ $ $ $ ➢Council Liaison will send signed Amendment to Mayor
Total Estimated Project Cost: $ 4,280 > Mayorwill send signed Amendment to Finance(Budget Analyst)
Evaluation Questions ➢ Finance(Budget Analyst)will send approved copy of Amendment to Department
Please answer all Evaluation Questions using the financial data referenced above. ➢ Department will add copy ofAmendreent to Council Agenda using Novus Agenda Manager
1. Describe what is being requested?
Funds are being requested to host a Teen Activity Night. The pilot program will include 3 Friday's in August 2021. Location is Meridian Homecourt.Event is free to attend.
2. Why was this budget request not submitted during the current fiscal year budget cycle?
This is an innovative program that has been discussed by Mayor Robert and Meridian City Council to fill the gap for teen activities in a positive and safe environment.
3. What is the exDlanation for not submitting this budget reouest during the next fiscal vear budget cvcle?
We would like to run the program in the summer of 2021.
4. Describe the proposed method of funding? If funding is split between Funds(i.e. General,Enterprise,Grant),please include the percentage split. List the amounts and
General funds are being requested in the amount of$4,280.00.
5. Does this request align with the Department/City's strategic plan? If not, please explain how this request was not included in the Department/City strategic plan?
Yes.
6. Does this request require resources to be provided by other departments? If yes,please describe the necessary resources to be provided by other departments.
Yes,we work closely with the Meridian Police Department(JET)team.
7.Does this Amendment include any needed E ui ment or Software that will utilize the Cit 's network? Yes or No
8.Is the amendment going to result in the disposal of an asset? Yes or No
9.Anv additional comments?
E - _ _-
Total Amendment Request $ 4,280
Every effort should be made to avoid reopening the budget for an amendment. Departments will need to provide back up and appear before the City Council to justify budget amendments.
Budget amendments are intended for emergency or mandatory changes to the original balanced budget. Changes to the original balanced budget may cause a funding shortfall.
Page 358
City of Meridian FY2020 Budget Am8r11Jfilaetiffialrlml Staff Files\Recreation\Rec Coordinator-Renee\Meridian Parks&Rec Events\Movie Night in Meridian\202 1\Teen Night\Copy of FY2021 Budget Amendment Form
Item#21.
044 EN
-
IDAHo
To: Mayor Robert Simison and Meridian City Council
From: Renee White, Recreation Coordinator, Special Events MP&R
Date: April 27, 2021
Subject: Teen Activities Night Pilot Program
Background:
In 2018 the Meridian Parks and Recreation Coordinators conducted a GAP analysis of our current
programs. It became abundantly clear that teens and pre-teens were underserved. They have few
places to hang out in our community. Observations at events such as Sparklight Movie Night support
those claims. Teen attendance at movie night has continued to grow and is estimated at 250 plus on a
typical Friday evening. The youth use the event as an opportunity to socialize. They hang out in groups,
spend a lot of time in line at the concession stand, are often loud and disruptive to the families who are
focused on the movie.
Proposal:
The parks staff would like to test a pilot program to address the need for youth to have somewhere to
'hang out' that is safe, offers engaging activities and positive interactions while also trying to deter
attendance at movie night.
We propose creating a Teen Activities Night.
_r
it
Location: Meridian Homecourt
Dates: Friday,Aug. 6, 13 & 20 (These are for 2021 only. Future dates would run throughout summer
once the threat of Covid being transmitted indoors has receded.)
Times: 7—10 pm
Admission fee: Free to youth
Page 359
Item#21.
Activities/Expenses :
Free in the Homecourt
• Volleyball
• Pickleball
• Basketball
• Spikeball
• Cornhole
• Virtual Reality Video Games $500 (nightly includes equipment&staff)
• Games/Equipment $300 (one-time purchase of board games, balls, etc)
The Meridian Parks& Recreation were presented with the proposal in March Commission meeting.
They supported the pilot program and suggested that food and game prizes be included to attract youth
to the new event.
Food: $480 (pizza nightly)
Prizes: $180 (nightly prizes for games)
Other Expenses:
Security: $300 (nightly if Meridian Police (JET)team is not available)
Marketing: $200 (one-time cost to promote event)
Staffing: Use existing staff including recreation coordinator,volunteer coordinator, site
supervisor, and homecourt staff.
2021 Teen Activities Night Budget Request$4,280
Ile
Page 360