HomeMy WebLinkAboutValley Regional Transit FY21 Cooperative Agreement Public Transportation Financial Contribution - signed Item#16.
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MEMO TO CITY COUNCIL
Consent Agenda Item on the City Council Agenda
From: Miranda Carson, Coordination Planner Meeting Date: March 23, 2021
Topic: Valley Regional Transit FY21 Cooperative Agreement
Attached is the FY 2021 Cooperative Agreement between Valley Regional Transit(VRT) and the City
of Meridian.
Action is being requested on the Cooperative Agreement which includes:
1. FY21 contract cost of$272,284.
a. This is lower than the $422,706 budget cost approved by Council for FY21. The
reduction is due to the delay of the new local service (Ten Mile to The Village route).
b. This cost has an applied a credit in the amount of$51,250 from funds paid to VRT in
FY20 for the new local service (Ten Mile to The Village route) that has been delayed.
In approving the contract as is,the credit will be applied to City service costs incurred
in FY21.
FY2021 Initial Request FY2021 Updated Request
Annual Assessment $62,941 $62,941
$170,442
Local Service -$51,250 credit
$119,192 $0
Limited Stop Service $54,722 $54,722
Express Service $32,457 $32,457
Harvest Transit $132,414 $132,414
Rides2Wellness $41,000 $41,000
-$51,250 credit
Requested Total 1 $442,706 $272,284
2. Pilot expansion of the Rides2Wellness program to provide rides to veterans between the City
and the Veterans Administration (VA) in Boise at no additional cost in FY21.
Page 397
Item#16.
COOPERATIVE AGREEMENT
BETWEEN
VALLEY REGIONAL TRANSIT
AND
CITY OF MERIDIAN
FOR
PUBLIC TRANSPORTATION FINANCIAL CONTRIBUTION
THIS COOPERATIVE AGREEMENT ("Agreement") is entered into this 1st day of October
2020 by and between VALLEY REGIONAL TRANSIT, a regional public transportation authority
authorized under Chapter 21, Title 40, Idaho Code ("Authority"), and the City of Meridian, a
municipal corporation organized, existing and authorized under Chapter 1, Title 50, Idaho
Code ("City")
RECITALS
a. Authority is the regional public transportation authority created to serve Ada and
Canyon Counties, pursuant to Chapter 21, Title 40, Idaho Code, and as a result of November
3, 1998 public referendum. Authority provides publicly funded or publicly subsidized
transportation services and programs in Ada and Canyon counties.
b. City is a municipal corporation authorized under Chapter 1, Title 50, Idaho Code.
C. Idaho Code § 40-2109(7) provides that Authority may enter into cooperative
agreements with the state, other authorities, counties, cities and highway districts under the
provisions of Idaho Code § 67-2328, which expressly authorizes public agencies to enter into
agreements with one another for cooperative action for purposes within the power, privilege,
or authority of said agencies.
d. Idaho Code § 40-2110 provides that counties, cities, highway districts and other
governmental entities in the region may enter into cooperative agreements with the regional
public transportation authority in order to contribute funds from any source in recognition of
costs of the authority.
e. Authority develops funding requests through an approved cost allocation methodology.
There are four categories involved in generating the initial funding request: general
assessments, service and capital contributions, and special assessments.
f. Authority has budgeted $272,284 for City to contribute to support services, capital and
regional overhead expenses. City has budgeted the same amount representing the City's fair
share of support for services, capital, and regional overhead, as set forth in Exhibit 1.
g. Authority generally follows the allocation methodology to designate how City
contributions are used. However, Authority may leverage City contributions as local match to
optimize utilization of both local and federal sources of funding to ensure the most effective
use of all revenue sources.
Page 1 of 5 Page 398
Item#16.
AGREEMENT
NOW, THEREFORE, in consideration of foregoing recitals, which are made a part of this
Agreement and not mere recitals, and for other good and valuable consideration, the receipt
and sufficiency of which are hereby acknowledged, it is mutually agreed as follows:
Section 1. Term
This Agreement shall be in effect from the 1st day of October 2020, and will terminate
on the 30th day of September 2021, unless earlier terminated pursuant the mutual written
agreement of the parties hereto.
Section 2. Purpose
The purpose of this Agreement is:
(a) For City to pay $272,284 to Authority for Fiscal Year 2021 expenses pertaining to
services, capital, and regional overhead required to support the regional transportation
services within the City's jurisdiction, as set forth in Exhibit 1.
(b) For Authority to use City's contribution for service, capital, and regional overhead
expenses included in the annual FY2021 budget to support services within City's jurisdiction.
(c) For Authority to leverage City's contribution with matching federal fundingto optimize all
revenue sources available for operations, capital, and regional overhead.
Section 3. Compliance
Authority, in using said City's contribution shall comply with all conditions required by
applicable federal, state and local laws and regulations, and shall maintain, in accordance
with generally accepted accounting practices and principles, records and books of account
regarding said assessments and operating costs.
Section 4. Payment
(a) City shall pay its general assessment and service contribution of $272,284 within 30
days of invoice.
(b) Authority shall provide City a quarterly status report on capital or other special projects.
(c) Payment shall be made directly to Authority at the following address, unless City is
notified in writing by Authority of a new address:
Valley Regional Transit
700 NE 2nd St Suite 100
Meridian, Idaho 83642
(d) City's address, for the purpose of invoice, notice or correspondence, unless Authority is
notified in writing by City of a new address, is as follows:
City of Meridian
33 E. Broadway
Meridian, Idaho 83642
Page 2 of 5 Page 399
Item#16.
Section 5. Contact Information
(a) Authority point of contact for this agreement is:
Jason Jedry, Controller,iiedry@valleyregionaltransit.org, 208.258.2709
(b) City point of contact for this agreement is:
Miranda Carson, Comprehensive Associate Coordination Planner, mcarson@meridiancity.org
Section 6. Miscellaneous
(a) Each party hereto represents and warrants that each person executing this Agreement
on behalf of such party is, at the time of such execution, duly authorized to do so by such
party's governing body, and is fully vested with the authority to bind such party in all respects.
(b) If any provision of this Agreement is held invalid, illegal, or unenforceable, the
remainder shall be construed to conform to the intent of the parties, and shall survive the
severed provisions.
(c) Except as provided otherwise herein, this Agreement and any attachments hereto
constitute the entire Agreement between Authority and City concerning the subject matter
hereof. The provisions of this Agreement shall be construed as a whole and not strictly for or
against any party.
(d) The captions and headings in this Agreement are for reference only and shall not be
deemed to define or limit the scope or intent of any of the terms, covenants, conditions or
agreements contained herein.
(e) This Agreement is not intended to create, nor shall it in any way be interpreted or
construed to create, any third party beneficiary rights in any person not a party hereto.
(f) This Agreement shall be binding on the parties hereto, and their successors and
assigns.
Section 6. Indemnification
To the extent permissible by law,Authority shall indemnify, defend, protect and hold harmless
City, and it's officers, agents and employees, from and against any and all liabilities, losses,
suits, claims,judgments, fines or demands arising by reason of injury or death of any person
or damage to any property, including all reasonable costs for investigation and defense
thereof(including but not limited to attorney fees, court costs, and expert fees), of any nature
whatsoever (collectively, "Claims") arising out of or incident to this Agreement, and any
renewal or extension thereof, and arising out of or caused by the negligent or intentional acts
or omissions of Authority, it's officers, agents and employees, regardless of where the injury,
death, or damage may occur, except to the extent any such Claims arise out of or are caused
by the negligent or intentional act or omission of City or its officers, agents and
employees. City shall give to Authority reasonable notice of any such Claims. Authority shall
notify City of the counsel to be used in carrying out its obligations hereunder. City must state
any reasonable objection that it may have regarding the use of said counsel. The provisions
of this section shall be deemed to be a separate contract between the parties and shall
survive the expiration or any default, termination or forfeiture of this Agreement, and any
renewal or extension thereof. Notwithstanding anything to the contrary in the foregoing, City's
right to indemnification pursuant to the foregoing shall be limited to indemnification for such
Page 3 of 5 Page 400
Item#16.
Claims for which City incurs actual liability or expense. The foregoing indemnification includes,
without limitation, any Claim arising out of or caused by the noncompliance of any services,
programs, or activities provided by Authority under this Agreement with all applicable federal,
state, and local statutes, regulations, and requirements, including, but not limited to, the
Americans with Disabilities Act(ADA). Notwithstanding anything to the contrary in the foregoing,
(i) no employee or officer of Authority shall be personally liable to City under this
Agreement, (ii) with respect to third party Claims, both Authority and City expressly reserve any
and all of the privileges and immunities available to them, if any, under Idaho law, and
(iii) the agreement of Authority to hold harmless or indemnify City shall be limited to, and be
payable only from, Authority's available insurance or self-insurance coverage for liability
assumed by contract available as a part of its general liability insurance program."
EXECUTED and effective as of the date first above written.
Valley Regional Transit: City of Meridian:
Kelli Badesheim Robert E. Simison 3-23-2021
Executive Director Mayor
Page 4 of 5 Page 401
Item#16.
Claims for which City incurs actual liability or expense. The foregoing indemnification includes,
without limitation, any Claim arising out of or caused by the noncompliance of any services,
programs, or activities provided by Authority under this Agreement with all applicable federal,
state, and local statutes, regulations, and requirements, including, but not limited to, the
Americans with Disabilities Act(ADA). Notwithstanding anything to the contrary in the foregoing,
(i) no employee or officer of Authority shall be personally liable to City under this
Agreement, (ii) with respect to third party Claims, both Authority and City expressly reserve any
and all of the privileges and immunities available to them, if any, under Idaho law, and
(iii) the agreement of Authority to hold harmless or indemnify City shall be limited to, and be
payable only from, Authority's available insurance or self-insurance coverage for liability
assumed by contract available as a part of its general liability insurance program."
EXECUTED and effective as of the date first above written.
Valley Regional Transit: City of Meridian:
Kelli Badesheim(Apr 27,2021 14:54 MDT)
Kelli Badesheim Robert E. Simison 3-23-2021
Executive Director Mayor
Page 4 of 5 Page 401
Item#16.
EXHIBIT 1
FY 2021 CITY OF MERIDIAN SERVICE AND CONTRIBUTION DESCRIPTION
Pursuant to the FY 2021 Cooperative Agreement between Valley Regional Transit (VRT) and
the City of Meridian for Public Transportation Financial Contribution, this exhibit outlines the
public transportation activities in the four categories used to generate the contribution
request.
Regional Overhead: Supports regional planning efforts such as service expansion or
revisions to improve transit connections and regional operations such as the regional
customer service call center and regional transit Information Technology. In accordance with
VRT's local cost allocation methodology, these costs are divided by each jurisdictions share
of the regional population.
Service Contribution: Meridian is served by routes 40 and 42 which run Monday - Friday
and connect Meridian to both Boise and Nampa/Caldwell. VRT's cost allocation
methodology distributes the costs of service proportionately to the miles travelled in each
jurisdiction served. Approximately 21% of routes 40 and 42 operate within the City of
Meridian. Meridian's service contribution was based on a total of 2,240 annual hours of
fixed route service to support.
Routes Total Annual Hours of Percent of Revenue Annual Hours of
Service Miles in Meridian Service for Meridian
40, 42 10,897 20.56% 2,240
Capital Contribution: Supports the maintenance or purchase of physical infrastructure or
assets. There were no capital contributions requested in FY2021.
Special Assessment: Supports specific activities, projects or programs requested by the City
of Meridian. In FY 2021 the City of Meridian special assessments go to support the
operations of Harvest Transit and Rides2Wellness.
Harvest Transit provides free transportation for seniors, persons with disabilities, and
veterans from 9 a.m. to 3 p.m. Monday through Saturday within a designated service area in
Meridian. The budgeted annual hours of service for Harvest Transit are 5,196.
Rides2Wellness provides free transportation to eligible riders to medical appointments at
participating clinics. Costs for this program are assessed on a per ride basis. The budgeted
annual rides for Rides2Wellness is 13,297. The Federal Transit Administration provides a
50% match for local contributions to this program. Local contributions to this program come
from St. Luke's, St. Alphonsus and the City of Meridian.
Funding made available through the Coronavirus Aid, Relief and Economic Security (CARES)
Act have also made it possible to pilot a service between Meridian and the Boise Veterans
Administration Medical Center. The budget for this pilot is based on 2,600 annual rides.
Funding for this pilot beyond FY 2021 is yet to be determined.
Page 5 of 5 Page 402
Valley Regional Transit FY21 Cooperative
Agreement Public Transportation Financial
Contribution
Final Audit Report 2021-04-27
Created: 2021-04-27
By: Jason Jedry Qjedry@valleyregionaltransit.org)
Status: Signed
Transaction ID: CBJCHBCAABAA2NavVN1axgNrr2ohpnJc7civM3tfOcY7
"Valley Regional Transit FY21 Cooperative Agreement Public Tr
ansportation Financial Contribution" History
Document created by Jason Jedry (jjedry@valleyregionaltransit.org)
I2021-04-27-3:56:52 PM GMT-IP address:72.24.166.43
Document emailed to Kelli Badesheim (kbadesheim@valleyregionaltransit.org) for signature
2021-04-27-3:58:29 PM GMT
Email viewed by Kelli Badesheim (kbadesheim@valleyregionaltransit.org)
2021-04-27-8:53:41 PM GMT-IP address:65.129.120.22
Document e-signed by Kelli Badesheim (kbadesheim@valleyregionaltransit.org)
Signature Date:2021-04-27-8:54:15 PM GMT-Time Source:server-IP address:65.129.120.22
Agreement completed.
2021-04-27-8:54:15 PM GMT
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