HomeMy WebLinkAboutIT Department Reclass Web Developer to Software Engineer (FY 21) Item#11. Mayor Robert E. Simison
E IDIAN g City Council Members: g
Tre Bernt Brad Hoa lun
Joe Borton Jessica Perreault
d A H 0 Luke Cavener Liz Strader
Information Technology
Department
TO: Mayor Robert Simison DATE: 04/14/2021
Members of the City Council
FROM: Dave Tiede, Chief Information Officer, IT Director
Mike Tanner, Software Engineering Manager
SUBJECT: Budget Amendment in the Amount of$18,135.00 for Reclass Web Developer to Software
Engineer(Fiscal Year 2021)
Background:
This request is to reclass the Web Developer position to a Software Engineer. We feel the correct
direction for the website is to go towards an open source .NET based CMS (Content Management
System)for creating/editing web content. Our current editing platform isn't robust enough to handle
the more complex content, layout and media that is needed. We feel we need the technical expertise of
a Software Engineer to be able setup/configure and maintain the CMS along with the website content
changes. We need someone who is comfortable in the .NET environment to make this a success,which
is what we would get with a Software Engineer.This would also enable us to create web applications like
forms that are commonly requested on the web by this person without pulling another Software
Engineer off their current projects.
Reason for Amendment:
This change is due to a position being vacated and the realization that we did not have the correct skill
level associated with the responsibilities this position covers. Having the correct skill level will enable us
to provide better service to our customers and give them better tools to maintain the City website.This
is a current position and leaving it vacant for the next six months is not feasible.This need is urgent and
important to maintaining the City website.
Cost Impact:
Dept.# G/L# Proj.# G/L#Description Total
1510 41200 0 Wages 5 14,747
1510 41206 0 PT/Seasonal Wages
1510 41210 0 Overtime
1510 41304 0 Uniform Allowance
1510 42021 0 FICA $ 1,128
1510 42022 0 PERSI $ 1,761
1510 42023 0 Worker's Comp $ 498
1510 42025 0 Employee Insurance $
Total Personnel Costs $ 18,135
Recommended Action:
When presented at City Council meeting on 04/27/2021, move to approve the budget amendment to
authorize a reclass of this position.
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Item#11.
:59AM City of Meridian FY2021 Budget Amendment Form
Prior Year(s) Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Department Name: Information Technology
Funding 2021 2022 2023 2024 2025 Title: Reclass Web Developer to Software Engineer
Personnel $ 18,135 $ 18,135 $ 18,135 $ 18,135 $ 18,135 Inst—ti—nor Submitting Budget A—endrneni.
Operating $ - $ - $ - $ - $ - > Department will send Amend"nt with olrectors5lgnature to Finance[Budget Analyst}for revlew
Capital $ - ] Finance will send Amendment to Councli Llalson for signature
Total $ - $ 18,135 $ 18,135 $ 18,135 $ 18,135 $ 18,135 >Council ualson will send signed Amendment to wayon
Total Estimated Project Cost: $ 90,673 y Mayor will send signed Amendment to Finance(Budget Ana lyst)
Evaluation Questions 7 Finance(Budget Analyst)will send approved copy of Amendment to t)epartment
Please answer all Evaluation Questions using the financial data referenced above. Department will add copy of Amendment to Council Agenda using Novtis Agenda Manager
1. Describe what is being re uested?
This request is to reclass the Web Developer position to a Software Engineer. We feel the correct direction for the website is to go towards an open source.NET based CMS(Content
Management System)for creating/editing web content. Our current editing platform isn't robust enough to handle the more complex content,layout and media that is needed. We feel we
need the technical expertise of a Software Engineer to be able setup/configure and maintain the CMS along with the website content changes.We need someone who is comfortable in the.NET
environment to make this a success,which is what we would get with a Software Engineer. This would also enable us to create web application likes forms that are commonly requested on the
webby this person without pulling another Software Engineer off their current projects.
2. Why was this budget request not submitted during the current fiscal Xear budget c cle?
This change is due to a position being vacated and the realization that we did not have the correct skill level associated with the responsibilities this position covers.Having the
correct skill level will enable us to provide better service to our customers and give them better tools to maintain the City website.
33. Wha�xolanation for not submitting this budget re uc�est�e the next fiscal ear bud et c cle?
FThis is a current position and leaving it vacant for the next six months is not feasible.This need is urgent and important to maintaining the City website.
4.Describe the proposed method of funding? If funding is split between Funds(i.e. General,Enterprise,Grant),please include the percentage split. List the amounts and
54%General,46%Enterprise.
5.Does this request align with the Department/City's strategic plan? If not,please explain how this request was not included in the Department/City strategic plan?
This supports the Goverment Excellence focus area by allowing us to continually build on the accessibility and transparency of the City website.
6. Does this request require resources to be provided by other departments? If yes,please describe the necessary resources to be provided by other departments.
No more than what is already required.
7.Does this Amendment include any needed Equipment or Software that will utilize the Cit 's network? Yes or No Yes
8.Is the amendment going to result in the disposal of an asset? Yes or No No
9.Any additional comments?
L —
Total Amendment Request $ 18,135
Every effort should be made to avoid reopening the budget for an amendment. Departments will need to provide back up and appear before the City Council to justify budget amendments.
Budget amendments are intended for emergency or mandatory changes to the original balanced budget. Changes to the original balanced budget may cause a funding shortfall.
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City of Meridian FY2020 Budget Amendment Form C:\Users\dtiede\OneDrive-City of Meridian\Documents\FY2021 Budget Amendment-Web Developer Reclass.xlsx