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Home My WebLink About2021-04-07 City Engineer Email Conversation on Utility Mainline Extension Waiver Request Charlene Way From:Alan Tiefenbach Sent:Friday, April 9, 2021 8:47 AM To:Adrienne Weatherly; Charlene Way; Chris Johnson Subject:FW: H-2021-0013 : Roberts Annexation utility mainline extension waiver request Alan Tiefenbach | Current Associate Planner City of Meridian | Community Development Dept. 33 E. Broadway Ave., Ste. 102, Meridian, Idaho 83642 Phone: 208-489-0573 | Fax: 208-489-0571 Built for Business, Designed for Living From: Warren Stewart Sent: Thursday, April 8, 2021 11:53 AM To: Ben Semple <ben@reandpartners.com> Cc: Bill Parsons <bparsons@meridiancity.org>; Denton Roberts <dentonrroberts@yahoo.com>; Ron Hodge <rhodge@hmh-llc.com>; Anncheri Roberts <anncherir@yahoo.com>; Alan Tiefenbach <atiefenbach@meridiancity.org> Subject: RE: H-2021-0013 : Roberts Annexation utility mainline extension waiver request Please see responses below in blue. Warren Stewart From: Ben Semple <ben@reandpartners.com> Sent: Wednesday, April 7, 2021 8:32 AM To: Warren Stewart <wstewart@meridiancity.org> Cc: Bill Parsons <bparsons@meridiancity.org>; Denton Roberts <dentonrroberts@yahoo.com>; Ron Hodge <rhodge@hmh-llc.com>; Anncheri Roberts <anncherir@yahoo.com>; Alan Tiefenbach <atiefenbach@meridiancity.org> Subject: RE: H-2021-0013 : Roberts Annexation utility mainline extension waiver request External Sender - Please use caution with links or attachments. Warren, I do realize that, I just have received multiple calls from neighbors concerned about the annexation and that it is setting a precedent of redevelopment in the area. While I do completely understand the City’s perspective when it comes to future water service needs, based on my conversations with the neighbors, unless it becomes a requirement, none of the others want to annex (and probably still won’t want to when it does become required). The neighbors are extremely leery of the project, as they are assuming this is a stepping stone to some other greater development of the property (apartments, higher density, etc.), so we’ve had to field questions, concerns, and doubts from neighbors thinking we’re doing something different than what is proposed in the project. I know that is not a problem for the City, but there are a lot of neighbors that seem to be lacking in trust when it comes to overall development/growth/etc. and are looking for reasons to doubt the intentions of the owner, thereby making our process a little more difficult (beyond the county/city back-and-forth over the last year plus). Having to install major utility lines and annex does not help our case, regardless 1 of the number of times and ways I have attempted to reassure them that this project is only to build a single-family home, with the annexation and other conditions being placed on the property by the city and/or other jurisdictional agencies. I have been with the city 12 years, and in that time the city has never force annexed anyone and has no apatite to do so in situations like this. However, if you want city services then it comes as a package deal. That may or may not help with the neighbors. The owner ultimately wants to build his home, and it is understood that he will have to comply with the final conditions of approval, it is just difficult to justify when the requirement seems to be for something that is expensive when compared to the planned project (especially when there is no known timeframe for any further extension of the water main to the east). I know the owner is trying to get a handle on all related costs, so please see below for some follow-up questions from the owner: Water Main Extension 1. Do you have any cost projections for the water main extension that would be required? No. 2. Do you know which side of Paradise Ln. the water main would run on (north or south)? North 3. Would the water connection for the owner’s home come off of the new main extension (assuming it is extended down Paradise Ln.), so he would avoid having to connect into the main in Locust Grove? The service should come off the new line, which is consistent with the addressing. 4. Is there the potential to extend the water main only to that connection point, or is the to-and-through going to require it go all the way to his eastern boundary (think I know the answer, but wanted to see if there was the potential to limit the extension to the point of his service line)? It needs to go to the east boundary. Sewer 1. Do you know where this future sewer mainline will run? Parallel to the water line. 2. Is the owner going to be responsible for a future sewer main extension down Paradise Ln to hook up to it, or will his hook up be to the mainline in Locust Grove? This is important, as he is planning to install a “dryline” service for the future hook up so there is limited disturbance of the yard around his home when that hook up becomes necessary. The sewer service should be connected in Paradise lane also. Please let me know if you can provide any further information on those questions so we can coordinate to ensure there are no delays in the finalization of the project. Thank you, Ben Semple, PLA, ASLA Principal, Senior Landscape Architect O: 208.514.3300 C: 208.340.5215 From: Warren Stewart <wstewart@meridiancity.org> Sent: Tuesday, April 6, 2021 4:51 PM To: Ben Semple <ben@reandpartners.com> Cc: Bill Parsons <bparsons@meridiancity.org>; Denton Roberts <dentonrroberts@yahoo.com>; Ron Hodge <rhodge@hmh-llc.com>; Anncheri Roberts <anncherir@yahoo.com>; Alan Tiefenbach <atiefenbach@meridiancity.org> Subject: RE: H-2021-0013 : Roberts Annexation utility mainline extension waiver request I understand, but hope you realize the only way all the homes in this county subdivision will eventually receive services, is if each lot one by one is required to extend the mainlines as they are needed to replace failing wells. We are not asking for anything that will not be required of the other homes in this development at some point in the future. Warren Stewart 2 From: Ben Semple <ben@reandpartners.com> Sent: Tuesday, April 6, 2021 4:04 PM To: Warren Stewart <wstewart@meridiancity.org> Cc: Bill Parsons <bparsons@meridiancity.org>; Denton Roberts <dentonrroberts@yahoo.com>; Ron Hodge <rhodge@hmh-llc.com>; Anncheri Roberts <anncherir@yahoo.com>; Alan Tiefenbach <atiefenbach@meridiancity.org> Subject: RE: H-2021-0013 : Roberts Annexation utility mainline extension waiver request External Sender - Please use caution with links or attachments. Warren, Thank you for the information on the waiver request. I will review with the owner and provide feedback. I know that the water main extension (or denial of the waiver of that requirement) will be a discussion point during the hearing, and the owner is not going to agree with that condition, considering the nature of his project request. I understand this is a typical requirement of annexation, but this is not the typical annexation project, which is why we feel the waiver of both requirements is appropriate and reasonable. Again, I appreciate you getting the information back to us so we can review. Someone will be in contact with you, as well as the planning department, to discuss further steps. Regards, Ben Semple, PLA, ASLA Principal, Senior Landscape Architect O: 208.514.3300 C: 208.340.5215 From: Warren Stewart <wstewart@meridiancity.org> Sent: Tuesday, April 6, 2021 2:25 PM To: Ben Semple <ben@reandpartners.com> Cc: Bill Parsons <bparsons@meridiancity.org>; Denton Roberts <dentonrroberts@yahoo.com>; Ron Hodge <rhodge@hmh-llc.com>; Anncheri Roberts <anncherir@yahoo.com>; Alan Tiefenbach <atiefenbach@meridiancity.org> Subject: RE: H-2021-0013 : Roberts Annexation utility mainline extension waiver request Ben, I have reviewed your waiver request for the proposed home at 1630 E Paradise Ln. There are basically two waivers being requested and I will address each of them separately.  Waiver one is a request to allow the property to annex into the city without connection to the city’s sewer collection system. I agree the existing sewer collection system in not reasonably available at this time. I am willing to grant this waiver with an agreement that the owner will initiate connection to the collection system as soon as it is available. This will include construction of required mainline extensions (if any) and all fees required to connect.  Waiver two is a request to set aside the city’s to and through policy, and waive the requirement to extended the water main down Paradise Ln to the eastern boundary of the property. While I understand the request, I am not willing to waive this requirement as it is consistent with our ordinance, and it is mechanism that will eventually facilitate the annexation and connection of all properties within the existing county subdivision. Please feel free to contact me if you have questions. Sincerely, Warren Stewart, P.E. 3 City Engineer From: Ben Semple <ben@reandpartners.com> Sent: Tuesday, March 23, 2021 8:43 AM To: Warren Stewart <wstewart@meridiancity.org> Cc: Bill Parsons <bparsons@meridiancity.org>; Denton Roberts <dentonrroberts@yahoo.com>; Ron Hodge <rhodge@hmh-llc.com>; Anncheri Roberts <anncherir@yahoo.com> Subject: FW: H-2021-0013 : Roberts Annexation utility mainline extension waiver request External Sender - Please use caution with links or attachments. Warren, I wanted to follow up with you regarding the waiver request. Have you had the opportunity to review and provide the th waiver letter to planning? Just want to get this buttoned up before we go to hearing on April 15. Thanks, Ben Semple, PLA, ASLA Partner, Senior Landscape Architect O: 208.514.3300 C: 208.340.5215 From: Ben Semple <ben@reandpartners.com> Sent: Thursday, March 11, 2021 2:49 PM To: 'wstewart@meridiancity.org' <wstewart@meridiancity.org> Cc: 'Bill Parsons' <bparsons@meridiancity.org>; 'Denton Roberts' <dentonrroberts@yahoo.com>; 'Ron Hodge' <rhodge@foxlandsurveys.com>; 'Anncheri Roberts' <anncherir@yahoo.com> Subject: H-2021-0013 : Roberts Annexation utility mainline extension waiver request Warren, Please find the attached utility mainline extension wavier request for application H-2021-0013 : Roberts Annexation. Please review and let me know if you need anything additional to finalize your review of the waiver request. Thank you, Ben Semple, PLA, ASLA Partner, Senior Landscape Architect O: 208.514.3300 C: 208.340.5215 1014 S. La Pointe St., Ste. 3, Boise, ID 83706 Landscape Architecture + Urban Design + Entitlements + Land Planning + Project Management www.reandpartners.com 4 All e-mail messages sent to or received by City of Meridian e-mail accounts are subject to the Idaho law, in regards to both release and retention, and may be released upon request, unless exempt from disclosure by law. 5 Charlene Way From:Alan Tiefenbach Sent:Wednesday, April 7, 2021 9:19 AM To:Adrienne Weatherly; Charlene Way; Chris Johnson Subject:FW: H-2021-0013 : Roberts Annexation utility mainline extension waiver request Alan Tiefenbach | Current Associate Planner City of Meridian | Community Development Dept. 33 E. Broadway Ave., Ste. 102, Meridian, Idaho 83642 Phone: 208-489-0573 | Fax: 208-489-0571 Built for Business, Designed for Living From: Ben Semple <ben@reandpartners.com> Sent: Wednesday, April 7, 2021 8:32 AM To: Warren Stewart <wstewart@meridiancity.org> Cc: Bill Parsons <bparsons@meridiancity.org>; Denton Roberts <dentonrroberts@yahoo.com>; Ron Hodge <rhodge@hmh-llc.com>; Anncheri Roberts <anncherir@yahoo.com>; Alan Tiefenbach <atiefenbach@meridiancity.org> Subject: RE: H-2021-0013 : Roberts Annexation utility mainline extension waiver request External Sender - Please use caution with links or attachments. Warren, I do realize that, I just have received multiple calls from neighbors concerned about the annexation and that it is setting a precedent of redevelopment in the area. While I do completely understand the City’s perspective when it comes to future water service needs, based on my conversations with the neighbors, unless it becomes a requirement, none of the others want to annex (and probably still won’t want to when it does become required). The neighbors are extremely leery of the project, as they are assuming this is a stepping stone to some other greater development of the property (apartments, higher density, etc.), so we’ve had to field questions, concerns, and doubts from neighbors thinking we’re doing something different than what is proposed in the project. I know that is not a problem for the City, but there are a lot of neighbors that seem to be lacking in trust when it comes to overall development/growth/etc. and are looking for reasons to doubt the intentions of the owner, thereby making our process a little more difficult (beyond the county/city back-and-forth over the last year plus). Having to install major utility lines and annex does not help our case, regardless of the number of times and ways I have attempted to reassure them that this project is only to build a single-family home, with the annexation and other conditions being placed on the property by the city and/or other jurisdictional agencies. The owner ultimately wants to build his home, and it is understood that he will have to comply with the final conditions of approval, it is just difficult to justify when the requirement seems to be for something that is expensive when compared to the planned project (especially when there is no known timeframe for any further extension of the water main to the east). I know the owner is trying to get a handle on all related costs, so please see below for some follow-up questions from the owner: Water Main Extension 1 1. Do you have any cost projections for the water main extension that would be required? 2. Do you know which side of Paradise Ln. the water main would run on (north or south)? 3. Would the water connection for the owner’s home come off of the new main extension (assuming it is extended down Paradise Ln.), so he would avoid having to connect into the main in Locust Grove? 4. Is there the potential to extend the water main only to that connection point, or is the to-and-through going to require it go all the way to his eastern boundary (think I know the answer, but wanted to see if there was the potential to limit the extension to the point of his service line)? Sewer 1. Do you know where this future sewer mainline will run? 2. Is the owner going to be responsible for a future sewer main extension down Paradise Ln to hook up to it, or will his hook up be to the mainline in Locust Grove? This is important, as he is planning to install a “dryline” service for the future hook up so there is limited disturbance of the yard around his home when that hook up becomes necessary. Please let me know if you can provide any further information on those questions so we can coordinate to ensure there are no delays in the finalization of the project. Thank you, Ben Semple, PLA, ASLA Principal, Senior Landscape Architect O: 208.514.3300 C: 208.340.5215 From: Warren Stewart <wstewart@meridiancity.org> Sent: Tuesday, April 6, 2021 4:51 PM To: Ben Semple <ben@reandpartners.com> Cc: Bill Parsons <bparsons@meridiancity.org>; Denton Roberts <dentonrroberts@yahoo.com>; Ron Hodge <rhodge@hmh-llc.com>; Anncheri Roberts <anncherir@yahoo.com>; Alan Tiefenbach <atiefenbach@meridiancity.org> Subject: RE: H-2021-0013 : Roberts Annexation utility mainline extension waiver request I understand, but hope you realize the only way all the homes in this county subdivision will eventually receive services, is if each lot one by one is required to extend the mainlines as they are needed to replace failing wells. We are not asking for anything that will not be required of the other homes in this development at some point in the future. Warren Stewart From: Ben Semple <ben@reandpartners.com> Sent: Tuesday, April 6, 2021 4:04 PM To: Warren Stewart <wstewart@meridiancity.org> Cc: Bill Parsons <bparsons@meridiancity.org>; Denton Roberts <dentonrroberts@yahoo.com>; Ron Hodge <rhodge@hmh-llc.com>; Anncheri Roberts <anncherir@yahoo.com>; Alan Tiefenbach <atiefenbach@meridiancity.org> Subject: RE: H-2021-0013 : Roberts Annexation utility mainline extension waiver request External Sender - Please use caution with links or attachments. Warren, Thank you for the information on the waiver request. I will review with the owner and provide feedback. I know that the water main extension (or denial of the waiver of that requirement) will be a discussion point during the hearing, and the owner is not going to agree with that condition, considering the nature of his project request. I understand this is a typical requirement of annexation, but this is not the typical annexation project, which is why we feel the waiver of both 2 requirements is appropriate and reasonable. Again, I appreciate you getting the information back to us so we can review. Someone will be in contact with you, as well as the planning department, to discuss further steps. Regards, Ben Semple, PLA, ASLA Principal, Senior Landscape Architect O: 208.514.3300 C: 208.340.5215 From: Warren Stewart <wstewart@meridiancity.org> Sent: Tuesday, April 6, 2021 2:25 PM To: Ben Semple <ben@reandpartners.com> Cc: Bill Parsons <bparsons@meridiancity.org>; Denton Roberts <dentonrroberts@yahoo.com>; Ron Hodge <rhodge@hmh-llc.com>; Anncheri Roberts <anncherir@yahoo.com>; Alan Tiefenbach <atiefenbach@meridiancity.org> Subject: RE: H-2021-0013 : Roberts Annexation utility mainline extension waiver request Ben, I have reviewed your waiver request for the proposed home at 1630 E Paradise Ln. There are basically two waivers being requested and I will address each of them separately.  Waiver one is a request to allow the property to annex into the city without connection to the city’s sewer collection system. I agree the existing sewer collection system in not reasonably available at this time. I am willing to grant this waiver with an agreement that the owner will initiate connection to the collection system as soon as it is available. This will include construction of required mainline extensions (if any) and all fees required to connect.  Waiver two is a request to set aside the city’s to and through policy, and waive the requirement to extended the water main down Paradise Ln to the eastern boundary of the property. While I understand the request, I am not willing to waive this requirement as it is consistent with our ordinance, and it is mechanism that will eventually facilitate the annexation and connection of all properties within the existing county subdivision. Please feel free to contact me if you have questions. Sincerely, Warren Stewart, P.E. City Engineer From: Ben Semple <ben@reandpartners.com> Sent: Tuesday, March 23, 2021 8:43 AM To: Warren Stewart <wstewart@meridiancity.org> Cc: Bill Parsons <bparsons@meridiancity.org>; Denton Roberts <dentonrroberts@yahoo.com>; Ron Hodge <rhodge@hmh-llc.com>; Anncheri Roberts <anncherir@yahoo.com> Subject: FW: H-2021-0013 : Roberts Annexation utility mainline extension waiver request External Sender - Please use caution with links or attachments. Warren, 3 I wanted to follow up with you regarding the waiver request. Have you had the opportunity to review and provide the th waiver letter to planning? Just want to get this buttoned up before we go to hearing on April 15. Thanks, Ben Semple, PLA, ASLA Partner, Senior Landscape Architect O: 208.514.3300 C: 208.340.5215 From: Ben Semple <ben@reandpartners.com> Sent: Thursday, March 11, 2021 2:49 PM To: 'wstewart@meridiancity.org' <wstewart@meridiancity.org> Cc: 'Bill Parsons' <bparsons@meridiancity.org>; 'Denton Roberts' <dentonrroberts@yahoo.com>; 'Ron Hodge' <rhodge@foxlandsurveys.com>; 'Anncheri Roberts' <anncherir@yahoo.com> Subject: H-2021-0013 : Roberts Annexation utility mainline extension waiver request Warren, Please find the attached utility mainline extension wavier request for application H-2021-0013 : Roberts Annexation. Please review and let me know if you need anything additional to finalize your review of the waiver request. Thank you, Ben Semple, PLA, ASLA Partner, Senior Landscape Architect O: 208.514.3300 C: 208.340.5215 1014 S. La Pointe St., Ste. 3, Boise, ID 83706 Landscape Architecture + Urban Design + Entitlements + Land Planning + Project Management www.reandpartners.com All e-mail messages sent to or received by City of Meridian e-mail accounts are subject to the Idaho law, in regards to both release and retention, and may be released upon request, unless exempt from disclosure by law. 4