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Home My WebLink About2021-03-16 Work Session Minutes Item#1. Meridian City Council Work Session March 16, 2021. A Meeting of the Meridian City Council was called to order at 4:31 p.m., Tuesday, March 16, 2021, by Mayor Robert Simison. Members Present: Robert Simison, Joe Borton, Luke Cavener, Treg Bernt, Jessica Perreault, Brad Hoaglun and Liz Strader. Also present: Chris Johnson, Bill Nary, Steve Siddoway, Mike Barton, Crystal Campbell, Crystal Ritchie, Todd Lavoie, Keith Watts, Stacy Redman, Mark Ford, Kris Blume, Joe Bongiorno and Dean Willis. ROLL-CALL ATTENDANCE Liz Strader _X_ Joe Borton _X_ Brad Hoaglun _X_Treg Bernt X Jessica Perreault _X Luke Cavener _X_ Mayor Robert E. Simison Simison: Council, we will call the meeting to order. For the record it is March 16, 2020, at 4:31 p.m. We will begin this afternoon's work session with roll call attendance. ADOPTION OF AGENDA Simison: Next item is adoption of the agenda. Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: Sorry. I apologize, Deano. Appreciate that reminder. Tonight we are going to have to amend the agenda to include Item 19, which is an additional Idaho Code 74- 206(1)(c) and possibly (d). Nary: Yes. Bernt: So, with that I would move that we approve the amend -- the agenda as amended. Cavener: Second the motion. Simison: I have a motion and a second to adopt the agenda as amended. Is there any discussion on the motion? If not, all in favor signify by saying aye. Opposed nay. The ayes have it. The amended agenda is adopted. MOTION CARRIED: ALLAYES. Page 5 Meridian City Council Work Session Item#1. March 16,2021 Page 2 of 35 CONSENT AGENDA [Action Item] 1. Stapleton Subdivision No. 1 Sanitary Sewer Easement #3 2. Final Plat for Pine 43 No. 3 (FP-2020-0015) by J-U-B Engineers, Inc., Located East of N. Locust Grove Rd. and South of E. Fairview Ave. on the North Side of the Jackson Drain 3. Final Order for Jocelyn Park Subdivision No. 1 (FP-2020-0019) by Erickson Civil, Located on the South side of W. Victory Rd., 1/4 mile West of S. Meridian Rd. 4. Final Order for Jocelyn Park Subdivision No. 2 (FP-2020-0020) by Erickson Civil, Located on the South side of W. Victory Rd., 1/4 mile West of S. Meridian Rd. 5. Final Order for Apex Northwest No. 1 (FP-2021-0004) by Brighton Development, Inc., Located at the Northwest Corner of S. Locust Grove Rd. and E. Lake Hazel Rd. 6. Development Agreement Between the City of Meridian and Justin Griffin, Sunrise Rim, LLC (Owner/Developer) for Pura Vida Ridge Ranch (H-2020-0064), Located at 3727 E. Lake Hazel Rd. 7. Agreement with Treasure Valley Children's Theater for Use of Centennial Park 8. Parks and Recreation Department: Second Amendment to Agreement for Priority Use of Fuller Park Sports Facilities 2020 Season Between Meridian Youth Baseball and the City of Meridian 9. Parks and Recreation Department: Agreement for Priority Use of Sports Facilities 2021 Season Between Meridian Youth Baseball and the City of Meridian Simison: Next up is the Consent Agenda. Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: I move that we -- we approve the Consent Agenda, for the Mayor to sign and for the Clerk to attest. Cavener: Second the motion. Page 6 Meridian City Council Work Session Item#1. March 16,2021 Page 3 of 35 Simison: I have a motion and a second to approve the Consent Agenda. Is there any discussion on the motion? If not, all in favor signify by saying aye. Opposed nay. The ayes have it. The Consent Agenda is agreed to. MOTION CARRIED: ALLAYES. ITEMS MOVED FROM THE CONSENT AGENDA [Action Item] Simison: There were no items moved from the Consent Agenda. PROCLAMATIONS [Action Item] 10. Mountain View High School Girls' Basketball State Champions Day Simison: So, next item up is a proclamation for the Mountain View High School Girls Basketball State Championships Day. I'm going to go down to the podium and ask the team to join me at the podium. So, my first question is how many of you were here last year? None. Oh, not here here, but on the team from last year. Okay. Okay. Well, that's -- we are excited to have you here officially from that standpoint, but congratulations on the back to back and, you know, proud south side representative. I got a daughter who is a freshman at Mountain View, so she was pretty stoked for you all. So -- oh, do we have someone else coming? Okay. Well, we will wait for just one second from that standpoint. Just while we wait, there are going to be two proclamations. I'm going to read one proclamation and, then, there will be a second proclamation, which will be entered into the record, which will have your names. So, if you ever want to come back when you are older and look up in the city -- city record books here you can see your names in the record, but we are -- we are not going to ask me to butcher all your names here today from that standpoint. But after I read the proclamation we would love for you to at least come up, state your name so it's on the record, position you play, your year and, then, we will do a quick photo, if that works for your all schedule today, so -- we will go ahead and do it and maybe by the time they get here they can just come up and join and be here for the picture. I will try to read slowly, because I have been told that I need to do better at enunciation. So, whereas being a Mountain View basketball player is more than scoring points, making assists, grabbing rebounds, stealing the ball and achieving back-to-back state titles, it is training to build leadership, character, confidence, teamwork and resilience, all traits needed to succeed on the court, in the classroom, and in the real world and whereas coming from behind in both the opening round of the state tournament and in the district championship is why you never count out a defending state championship team and whereas their hard work and teamwork results in a 62 to 55 victory over Thunder Ridge High School in the 2021 state basketball championship tournament and whereas the Mountain View Lady Mavericks captured a third state title and the second straight 5-A girl's basketball state championship trophy to bring it home to the Treasure Valley and whereas the leadership, training, and discipline of their coaches helped all the team members to focus their talents and passion to become a winning team with each player making valuable contributions to their victory. Therefore, I, Mayor Robert E. Simison, hereby proclaim March 16th, 2021, as Mountain View High Page 7 Meridian City Council Work Session Item#1. March 16,2021 Page 4 of 05 School Girls Basketball State Championships Day in the City of Meridian and call upon the community to join me in congratulating the Lady Mays on the remarkable athletic achievement and for representing Meridian so proudly in the state championship. Congratulations. Coach, if you would like to say a few words and, then, we will have them all come by and state their name and -- Skogrand: I just want to say that it was definitely a privilege to coach these young ladies this year and for some of them that we went back to back that was pretty amazing. That doesn't happen very often. First of all, just winning one state championship, but to go back to back was pretty special. I know that our rings all have back to back on them, so -- and everyone wanted to get a ring, so that's something they will remember the rest of their lives. So, there is a great group of gals and I will tell you that they worked hard and they really deserve the state championship. So, thank you, girls. Nice job and way to work hard, because hard work does pay off. Nice job, girls. Thank you very much, Mayor. Appreciate this recognition for bringing us in here, because it's always -- it's pretty neat to be recognized by the city, because normally it's just being recognized by our school, so to be recognized by the city and West Ada School District is pretty special. Thank you. Oyler: I'm Natalie Oyler. I play guard, post -- kind of everywhere and I'm a junior this year. Thompson: I'm Demi Thompson. I'm a guard and I'm a freshman. Hester: I'm Taylor Hester. I play guard and I'm a senior. Brunner: My name is Millie Brunner. I am a forward and I am a senior as well. Krasselt: My name is Taylor Krasselt. I'm a guard and I'm a sophomore. Hamilton: I'm Marlee Hamilton. I play post and I'm a junior this year. Olson: I'm Emma Olson. I play post and I'm a senior this year. Williams: I'm D'Nia Williams. I play guard and I'm a senior this year. Thornton: I'm Micaiah Thornton. I'm a senior and I play a post. Simison: And these are City of Meridian pins. I will let you pass these out to your team afterwards from that standpoint. If we could do a quick picture and just for the record Garrett White back there, he has got two young daughters. Twins. You want to get on his radar for his girls. I -- I think he might live in the Meridian High School boundary currently, I don't remember, but -- yeah. We can adjust -- we can adjust boundaries. Okay. Bernt: Hey, I was just joking about the Rocky Mountain joke earlier, too, guys. I was just kidding about that. Come on. Page 8 Meridian City Council Work Session Item#1. March 16,2021 Page 5 of 35 DEPARTMENT / COMMISSION REPORTS [Action Item] 11. Meridian Fire Department: Approval of AIA G802 Amendment to AIA 13133 Agreement for Schematic Design NW & S Fire Stations and PD Substations for the Not-To-Exceed amount of $254,715.00 Simison: That was awesome. All right. Council, moving on. Item 11 is our Meridian Fire Department approval of AIA G802 amendment to AIA B133, Agreement for Schematic Design Northwest and South Fire Stations and PD substations for a not to exceed amount of 254,715 dollars. I'm going to turn this over to -- I have got Stacy. I have got Chief, Deputy Chief -- or is it going to be Chief Blume? Who is going to be speaking on this item? Chief Blume, if you want to come forward. Redman: Chief Blume is going to be the lead on this. Is he on the call? Simison: Yes. Stacy, yes, he is here in the audience. Chief Blume, we will turn it over to you for a few minutes. Blume: So, it's my understanding that there was some questions or some concerns about this in the Consent Agenda. This -- this budgeted 254,715 dollars was approved for FY- 21 budget. It was for the -- specifically for the design schematics to Rice Fergus Miller and Pivot North. That has -- that has been accomplished. The money has been expended. It has not exceeded the budget allowance of 254,715 and, additionally, it doesn't have any implied -- Borton: Mr. Mayor? Simison: Councilman Borton. Borton: Real quick. Could you get closer to the mic. Blume: I am sorry. Okay. Rookie mistake. So, the -- again, maybe I will just -- should I start over there, sir? Okay. I'm sorry. I will start over. So, the -- the concern over the -- the consent item of the architectural schematic design was a budgeted item for FY-21. It was specifically and only used for schematic design in the first phase with the Rice Fergus Miller and the Pivot North architecture contract. The amount of 254,715 dollars was what was budgeted. It has been what has been expended. It has not exceeded that dollar amount. Additionally, it doesn't imply or require any additional budget expense. That was a single purchase at one time and no contractual agreement to do anything else. And, Stacy, if I haven't captured that correctly, please, feel free to chime in -- if I have been -- if I'm off on anything. Redman: That is correct. The schematic design was in the budget already. So, that was one of the phases that -- for design that has been budgeted. Watts: This is Keith. Can you all hear me? Page 9 Meridian City Council Work Session Item#1. March 16,2021 Page 6 of 05 Simison: Yes, Keith. Watts: I just wanted to clarify that those funds haven't been expended yet. We are asking for that contract to go forward for that dollar figure. This doesn't take us into construction drawings. It simply gets us the schematic and the main focus I believe of this is to get through schematic design and allow the CEM and the architect to put a reasonable construction estimate together that we can bring back to the Council for Council's consideration and direction, whether or not to move forward with one, two, three or four facilities. Stacy, does that capture it all? Simison: Thank you, Keith. And just to reiterate, this does not go any further than what Council authorized during this last year's budget conversation. Watts; That is correct. Yes, sir. Simison: Council, any questions. Okay. If not, do I have a motion? Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: I move that we go ahead and I guess approve it. So, move forward with the approval of AIA G802 amendment to AIA B133 agreement for schematic design as described per Item 11. Bernt: Mr. Mayor, I -- Borton: Second. Bernt: -- second that. Simison: I have a motion and a second. Is there any discussion on the motion? If not, all in favor signify by saying aye. Opposed nay. The ayes have it and the item is agreed to. Thank you, chief. Blume: Thank you. 12. Parks and Recreation Department: Discovery Park Phase 2 Amenities and Timing Discussion Simison: Stacy and Keith and -- next up is our Parks and Recreation Department, the discussion regarding Discovery Park phase two amenities and timing. Turn this over to Mr. Barton. Barton: Thank you, Madam Mayor -- or Madam Mayor. Sorry. You know, it's -- it's good to be here in person. I haven't been here for -- for quite a while and it's definitely good to Page 10 Meridian City Council Work Session Item#1. March 16,2021 Page 7 of 35 be here. Mr. Mayor and Council, thank you for the opportunity to be here in person and talk to you about Discovery Park phase two. So, what we want to talk about this afternoon, just to kind of refresh everybody's memory of Discovery Park and what we have done in phase one, the size of the park that we currently have off of Lake Hazel, some of the amenities, the design, construction timing and, then, just the budget and, then, one thing that we are pretty proud of -- and as a department and also as a city is that we received an award from the Idaho Department Parks and Recreation Association for an outstanding facility, which was pretty cool. So, Discovery Park phase one on the south side of Lake Hazel Road between Locust Grove and Eagle Road is approximately 27 acres. The first part of Discovery Park we did a lot of infrastructure improvements. We added a couple of softball fields, three picnic shelters. You know, we wanted the heart of the park to be a destination playground with some really unique amenities. We were able to bring those and put those in place. There is a sand and water play, which is incredibly unique and it's really cool in the summer when you go out there early in the morning, the -- the wagons are showing up with kids and bulldozers and sand buckets and -- and then -- and, then, you see them heading home and they are crying and they are exhausted and it's -- it's really awesome. You know, signature destination playground with a climbing rock of the state of Idaho. Playground. Concession stand. Restroom facility. So, really, with this, you know, we were able to -- to kind of set some of the groundwork for what's to come in future phases. So, it was a -- a three year process. You know, the first -- the first part of that process is public outreach. We -- we did quite a bit of public outreach both in -- you know, starting really in 2015 and, then, we kind of -- we carried that forward with more specific conversations with the community as to what -- what's desired, what amenities, you know, and, then, from there we did -- we finished the design. We permitted. Bidding and construction. We always like to bid our projects in the wintertime. We feel that we gain some advantages that way when people can get things scheduled for the -- the following year, they put a sharper pencil to it maybe during the slower time. We go through construction and, then, obviously, with any park project there is always a grow-in period, which it's not done and, you know, you kind of dust everything off and, then, the people come in. So, it's kind of got to sit there for a little while. So, it's really a three year process. I'm proud to say that we had a beginning budget of -- of a little over 8.2 million and we brought the project in at 8.1 million. A little over. So, the execution rate on that was pretty good. For a project that size we don't want to budget -- we don't want to overbudget. Obviously we don't want to underbudget. So, we were able to hit that mark pretty well. And, then, of course, the outstanding park facility award that we got was pretty cool. So, onto phase two. The -- the upper part of your screen shows phase one and it's kind of in the backdrop there. So, phase two is a continuation of--of some of that. During our public outreach and some of the early master planning that we did on the park it's always been envisioned and desired by the community to have a destination softball complex. Obviously, we need to add more parking to that. But, really, what we wanted to do is take it to the next step and where we have -- we -- we want amenities to serve all -- at all ages, all abilities. We want to -- there are certain ages that in parks are generally underserved and one of those specific ages, you know, we -- we do a really good job with little kids we do a good job with adults and families that want passive activities, but it seems like one of the left out groups is always the teens and tweens, the preteen folks. So, we wanted to put an area in specifically that Page 11 Meridian City Council Work Session Item#1. March 16,2021 Page 8 of 35 can accommodate some of those uses. So, what I have done is I have plans that are -- are kind of blow-ups of each one of these specific areas and I can run through that. And if anybody has any questions, please, stop me. We want to hear your feedback. We want to see if we are on the right track. If something pops into your mind, please, stop me. So, here is -- here is the areas. We have an active area with pickleball courts, bocce ball courts, basketball courts, a pump track. There has been a lot of community people that have reached out to us, you know, that have a strong desire for some bicycle facilities in -- in south Meridian. There is the Eagle bike park and, then, there is some facilities in Boise, so there is a real gap there for Meridian. We have the teen area and, then, we also have the -- the multi-use -- we are calling it multi-use diamonds, because what we have done is we have -- we have overlaid rectangular fields across these baseball fields and softball fields, because we want these fields to cater to a variety of different uses. We want them to cater to -- and be available to a variety of different ages, whether it's little league, adult softball, girls fastpitch softball, soccer, lacrosse, football. And, of course, those fields would be lit like the fields that currently exist on site are. So, here is an enlargement of the active area that shows the layout and its relationship to the existing restroom facility. The existing playground is kind on the top of the screen. There is bocce ball courts. There is six pickleball courts. A couple of picnic shelters for -- for shade and just a gathering spot. Basketball courts. The pump track, which, again, kind of, you know, checks that box and hits that -- hits that mark that's highly desired -- desired right now. We have also penciled in an area for a community garden. The community garden in Kleiner Park has been such a huge success and they do take a limited number of families that -- just the -- the social aspect of that and the sense of community that comes with those community garden type facilities is -- is awesome. So, we want to -- we want to try to get another one of those in place. The -- the multi-use area -- the multi-use diamonds. There is another restroom facility planned here. Restroom. Concessions. A center area with possibly a small tot lot for kids and, then, you can see how these -- how those rectangles are overlaid over the top of those and the side fences would be on rollers. So, as you -- as you go from one use to the next you can take that fence and kind of roll it out of the way and, then, even with some of the -- the lighting that -- that exists right now, that there is different settings that you can -- you can turn one field on and play softball on it. You can turn all three on. You can turn on lights and they would illuminate only a football field or -- or a soccer field or both, so you can switch between uses. We want these facilities to be -- to be in use as much as we possibly can. When you build something like this you want to cater to as many different age groups, as many -- a variety of users and we think a facility like this does a pretty good job accomplishing that. So, the teen area. You know, this is one of those things that teens are hard -- they are a hard demographic to reach in a park and what we have done with this design is we have incorporated a couple of sand volleyball pits in. There is a small gathering point in the center of that in the form of a covered picnic shelter. We would bring Wi-Fi into the park. A couple of just half court basketball courts with adjustable hoops, so you could have a slam dunk contest or just shoot around. One of the other really cool features is that there is these skate elements that you can put on concrete -- and it's not a full skate park, but it's a -- what -- what's called a skate spot. So, you can -- you can ride on these with a skateboard or a scooter or even a bike and this -- this area is behind one of the existing softball fields that's already in place. It's kind of near the road. So, we incorporated some of the aspects Page 12 Meridian City Council Work Session Item#1. March 16,2021 Page 9 of 35 of design that -- that, you know, the teens -- we kind of want -- we want the area to be visible, but we want an area that they -- they feel that they can call their own and that -- you know, that they can hang out. They can socialize. Maybe there is some activities to do. This is one of the things that we --we had a public meeting at Stoddard Middle School -- not Stoddard Middle School, but -- I'm drawing a blank. Middle School -- yes. Victory Middle School. Not -- and -- and, then, also with MYAC and -- and through that outreach these are some of the ideas that we were able to put together that, you know, we -- we had some prompts, but the kids really filled in the blanks and this is a -- this is a unique area, because there isn't -- like I said, parks are -- we have a lot of playgrounds, we have athletic fields, and if that's not your thing what do you do in our parks. So, we think that, you know, this kind of fills that void. So, moving on. Are there any questions? Simison: Mike, I got a couple, just -- two -- two -- in these two areas. One, the pump track. You know, I'm -- again, not fully familiar with the concept. I guess my -- my main question is both here in the skate area and in the pump track, why not go with the full on Tully part two out here, as compared to a smaller element and the same from a pump track element, why not more of a -- I will say BMX course in a larger space? It just seems -- the pump track seems small to me. Not saying this is a final design, because this is conceptual, but those would be my two things. I feel like those are two things that could be bigger in this park. Both elements. But -- Barton: So, Mr. Mayor -- and I will -- and I will comment -- Luke -- Councilman Cavener, is -- is that -- was that kind of -- Cavener: Mr. Mayor. I think that was one of my questions is to help me articulate the size of them, because I -- to the Mayor's point, they both -- they both look small and -- not that we are at this point about preference or feedback yet, this is still more questions, but to help me understand how we are articulating the size in comparison to maybe some other features that are out there or how they compare to the amount of like ball field space that we have. Barton: Yeah. And that's -- and that's -- that's great. So, Mr. Mayor and Councilman Cavener, what we were thinking is that the pump track is -- is an area that families can take and -- and as a dad you could ride your bike with younger kids -- and the pump track, you know, doesn't take up a lot of space necessarily. Like a BMX track needs elevation change, which is difficult, because we have a flat site. So, the pump track is something that you get into and you can -- gravity just kind of takes you through the -- and you don't have to pedal that often. It's also something that you can use as -- you can take a scooter in there and use, but it is -- and I -- and I get your point, that it's kind of in between the -- it's not -- not a full blown BMX park, but it -- and, then, this skate spot is not a skateboard park. So, these are exactly -- you know, the comments that we -- that we need to move forward. So, you know, a lot of this -- what we can do is we can take your comments and feedback and -- and as we move forward -- I think tonight we want to kind of gauge -- are we on the right track generally and as we move forward in design, then, we would love to come back and update you and say, okay, we took your feedback and here -- here are some of the changes that we have incorporated into this. Is this -- is this more -- a better Page 13 Meridian City Council Work Session Item#1. March 16,2021 Page 10 of 35 vision maybe for this site. Simison: And just a very simple -- is the pump track dirt or another surface? Barton: Mr. Mayor, it's asphalt. Simison: Okay. Barton: It has an asphalt top to it. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: So -- and this is listed in the CFP as something like around 11 million dollars and the last phase was eight million. Help me understand why this is so much more expensive than phase one. I'm assuming most of the infrastructure is in and we own the land, but help give me a feel for comparing the cost to the phase one, please. Barton: Yeah. Great question. Thank you. So, a lot of the infrastructure for-- well, yeah, infrastructure was put into phase one for sure. So, our -- our impact fee study has our cost per acre of building new parks at 241 ,000 per acre and not -- those are directly -- those numbers are taken from Keith Bird Park, Hillsdale, and Reta Huskey Park. Those parks were done with partnerships. So, we have -- as a -- as a community and as a city we have built -- and I believe currently are still planning for high amenity value parks that are -- they are -- they are not just grass and -- and toilets, so -- so 241 ,000 is our -- our current estimate if we did the total of phase two it's 38 acres, that puts us at about 9.1 million. The other thing that is a little bit unique to this that we usually don't do with parks is that there is a collector road on the east side of the park that's going to be the -- the main entrance to the park that the city needs to construct, at least from the park entrance to the public safety facility property on the corner. So, if we back up a little bit we are right about where that -- well, from that -- where the row of trees is on the plan we are responsible for that -- that portion of that collector road. So, as far as budget, I mean if we just take our -- our current cost per acre at 241 ,000 and do the math, then, we are at nine million, plus we need to build a road. But as we move forward we want to -- we want to make sure that we -- we have the right set of amenities, you know, some to the right -- the right value, you know. Is it -- do we have too many? Is it -- do we don't have enough? I mean we are here to kind of see that if this schematic design is something that's kind of close and, then, we can go revise it and move forward. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: So, I guess to help me sort of understand the vision --so, this would be a regional park. It's going to be huge. It's going to serve all these different age groups. Would the Page 14 Meridian City Council Work Session Item#1. March 16,2021 Page 11 of 35 idea, then, be that we would not expect further neighborhood parks in south Meridian in -- in kind of the long term plan? So, this will serve as sort of the giant park that serves everybody in this region of Meridian? Barton: Mr. Mayor, Council Woman Strader -- and, the short story is yes. We have another park in our CFP that is Brundage Graycliff that's nine acres and it's over off of Meridian Road and it's north of Amity. So, there is -- so, right now there aren't any other parks planned for south Meridian. Strader: Thanks. That's helpful. Perreault: Mr. Mayor? Simison: Council Woman Perreault. Perreault: Thank you, Mike. Questions about the multi-use diamonds. Where -- is there a place that -- like there is going to be some seating, some stands for viewers around there? And also if you could go back up a slide -- go back a slide. The community garden, is that something that is maintained by a volunteer group or is that something that the staff -- I guess my concern is that maybe we get a volunteer group that's not very organized and now all of a sudden the staff is out there, you know, cleaning up dead -- you know, dead plants and whatnot. So, can you kind of run through with me maybe how that's working at Kleiner and what -- some more specifics on that and whether we -- whether that space is really something that is going to be a benefit to the community or a cost to our taxpayers. Barton: Sure. Mr. Mayor, Council Woman Perreault, great -- great questions. Let me go -- let me go forward and take the first one first. With the softball area or the multi-use area, the center -- the circle that's in the center where the trees -- the trees are, we see that as being a raised berm. So, there is seating opportunities on that berm and, then, also shaded seating. Other than that we would place bleachers in there like we do around our other fields. So, there isn't any terracing necessarily, but there is that berm area in the center. And -- so if we go back. Perreault: One more question. How would that work with -- if that's a raised area how would that work with somebody who is disabled? Barton: They -- it would be a sloped grass area and it wouldn't be accessible with a wheelchair. I mean you could back up to the edge, but that's a -- that's a really good point. I mean there should be probably a -- a nook or something that you could back -- back in with a wheelchair similar to some raised amphitheater seating or even bleachers have, so -- yeah, love it. Good -- good suggestion. Thank you. And the community garden. So, we have -- we have someone -- Juli Bokenkamp that runs the community garden at Kleiner, if we could -- if we could find another person like her we would be -- I mean that's -- Page 15 Meridian City Council Work Session Item#1. March 16,2021 Page 12 of 35 Bernt: Good luck. Barton: Yeah. I don't know. Bernt: She's one of a kind. Cavener: That's why they are called unicorns. Bernt: Unicorn. Exactly. Barton: Yeah. I mean she's just phenomenal. In fact, maybe more of a concern that we have is that how are we going to replace her at Kleiner. If we get -- and we have had conversations and we keep saying, Juli, you got to -- you got to find somebody for Discovery Park. But I think the problem is is that it's been, you know, prior to the pending development that's going to hit that area, it's kind of far out there. So, nobody's really been engaged enough to want to take it over. We wouldn't plant it until we had somebody that could run it. We don't want to do individual plots in a garden and manage the really adult personalities, it's just -- we want -- we want a community garden with a -- Bernt: A group -- Barton: -- that has bylaws and everybody has buy-in and if one person drops out the whole thing doesn't fold. That's kind of our model for doing it. I think it works really well at Kleiner. We just need to -- we need a spot here. But we wouldn't put it in until we had the person. Perreault: Mr. Mayor? Simison: Council Woman Perreault. Perreault: I guess I just think of community gardens as more of like a neighborhood park type of amenity and not so much like a big regional park amenity. I would like to see some sort of -- if it can work in the city budget, some sort of rose garden or area where there is some beautiful -- you know, some -- some flowers and -- and somewhere that there is benches and kind of like what we have in Julia Davis where we have a rose garden. Maybe not to that capacity, but something more like that that's just really visually appealing, maybe, rather than a vegetable garden type of concept. Bernt: Mr. Mayor? Cavener: Mr. Mayor? Simison: Councilman Bernt. Bernt: Cavener. I -- I would -- I would highly recommend that, Council Woman Perreault, you know, set up an appointment and --with Juli and someone from the Parks Department Page 16 Meridian City Council Work Session Item#1. March 16,2021 Page 13 of 35 and -- to get a better understanding of what goes on out there at Kleiner Park. I totally get with what she's saying and -- but it would -- it would -- it's nothing short of amazing what goes on out there at Kleiner Park and -- and I totally get it. Like you look at, you know, community gardens -- there is one downtown Boise that comes to mind. I don't remember the cross streets, but it isn't real appealing to the eye, so -- but I get why one would have that concern about how it would look. But Juli has done a phenomenal job. I don't think -- she's one of a kind. I don't know how you are going to get two of her. If you do, congratulations. You are -- but -- Barton: We are recruiting all the time. Bernt: And there was someone before Juli. I forgot her name. I was on the Parks Commission -- Barton: Katie. Bernt: Katie. Yeah. That's right. She did an amazing job. When I was knocking doors when -- in my campaign four years ago, there was a fair amount of folks who were still fairly engaged in that and was wanting it to be expanded and so I would -- I would -- maybe what we can do is have Julie come and even maybe do a presentation during a workshop or something like that or something. Because it's really amazing what she does. Cavener: Mr. Mayor? Barton: To that point, they -- they do incorporate a lot of flowers. They do -- a lot of what they do in the community garden is both food crops and flower crops and they cut flowers and they take them to nursing homes -- Bernt- Yes. Barton: -- and they -- they do this amazing stuff and just recently the last couple years they have put in a pollinator garden that's -- Bernt: Bees. Barton: -- bees. And it's fully in bloom and it's -- I mean it's -- aesthetically it's awesome. Bernt: Yeah. It's beautiful. Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: Kind of -- that kind of gets to at least -- I have got a few questions for you -- is what communications we have had with the co-op garden group about the facility. Page 17 Meridian City Council Work Session Item#1. March 16,2021 Page 14 of 35 Because to me I think that's -- that's a linchpin -- is if they are -- if they are supportive of doing something out here, I'm all in. If they are not supportive, then, I -- I kind of lean towards my other Council Members saying let's look at a Plan B for that space. So, I'm not expecting to have that answer tonight, but I -- and I know that's a -- probably a plan of yours to eventually do that, but to me that's -- that's an important component is I would want their endorsement by and, then, a plan for how they are going to make that one replicate the success that we have seen on the Kleiner and, hopefully, in more of our parks to come, so -- Mr. Mayor, if -- Mike, sorry, I don't want to inter -- I don't know if you have more of your presentation or if you are looking for more feedback. Barton: Well, I have got -- I have got a couple more slides and I have one slide in particular, too, that I would like to talk about and it has to do with the transportation aspects of south Meridian and just -- and I'm not going to go over the list, but I put together a list of all the road projects and all the pedestrian connectivity and all the planned improvements that are in the -- really in the next three years for south Meridian and, you know, we put this project on hold for a good reason. Because the area was just not ready for additional traffic and expansion and -- and now that we have this number of projects coming to the area we feel that it's -- that we are ready. One in particular is that we have been able to negotiate a cooperative development agreement between Brighton and ACHD to widen Lake Hazel Road from Locust Grove all the way to Eagle Road. ACHD has -- has offered to purchase the right of way. ACHD has offered to reimburse Brighton for a hundred percent of the construction cost of the project. The only thing that ACHD has asked is that the city would pay the three percent administration fee on the project, which is -- which is 90,000 dollars. So, we have updated our -- our consolidated financial plan and during the budget process we will bring that conversation forward. That's for another time. But just to -- for a little bit of perspective and a little context, with this park the public safety facility on the corner of the new collector and Lake Hazel Road and the park, we would have to share the cost of a signalized intersection at that intersection. ACHD is offering to -- to put that signal in for us through this agreement. So, it's -- it's a win for -- it's a win for everyone in the city, everyone in south Meridian for connectivity with sidewalks and just traffic. But as you can see that there is a very extensive list of projects that are planned in the next three years. So, we feel that the timing is really right to get busy and get working on the design and budgeting and -- so, I mean our proposed timeline would be to finish phase two design and, of course, we wouldn't just go away and finish, we would come back with regular updates. Do the -- do the design and permitting in 2021. Position ourselves so we could bid next winter, early fall, and start construction a year from now. Construct in 2022 and early '23 and open in the summer of '23. So, that would be our-- that would be our preferred -- actually, that's -- there is a -- that would be open in the summer of '24. Strader: Mr. Mayor? Borton: It's a three year process. Simison: One second. Mike, just for the record, what percentage of this project is impact fee? Page 18 Meridian City Council Work Session Item#1. March 16,2021 Page 15 of 35 Barton: Mr. Mayor, great question. So, a hundred percent of this project will be impact fees from our impact fee account. It's all impact fee eligible. Right now our impact fee balance is 15.2 million. Simison: Just wanted -- again, make sure that that was clear to everybody that this is what the funds are designed for is for this park and it's one hundred percent eligible and the second point, for those playing along at home, this would do a five lane road with sidewalks -- everything from the interstate, Eagle, all the way down Eagle Road to the park at the time, roughly, of opening through what projects ACHD is planning on doing and this cooperative, so -- Bernt: Mr. Mayor? Simison: Council Woman Strader was in first. Strader: Sorry. Thanks. Just help me understand why we would build the collector road. I guess I'm not -- I have been there. It's a beautiful park. It looks like a nice plan. I don't want to get into the nitty gritty of specific things and amenities. It looks like it's well thought out. But there is a road already that goes through the park and I think you could connect those parking lots of the different like zones. So, what -- why would we need to build the -- the collector? Barton: Mr. Mayor, Council Woman Strader. That's a great question. Lake Hazel Road is -- well, first of all, we need -- we need two entrances into the park. The other thing is is that Lake Hazel Road is a mobility corridor, so they are -- they are limiting access and restricting access. The -- per their staff report from phase one, the existing entrance goes to a right-in and right-out and that the bulk of the traffic is funneled down the collector road to a signalized intersection. So, that's ACHD's requirement. We are definitely not -- we are not -- we are not a huge fan of building roads. It's not -- not what we do. We can, but, you know, we do -- we do parks and the more using are -- some of those funds -- some of the collector road we have already put it in a trust at ACHD for the construction cost of the road. So, it's been -- it's been thought out for a while that that's -- that's the ultimate traffic flow. Simison: Mr. Siddoway, I see you wanted to also weigh in. Siddoway: In very simple terms, part of the reason is that it's -- it's a requirement of ACHD. The collector roads are on adopted plans at both the ACHD and the city and in the Planning Department and collector roads are not built by ACHD the way arterials are, they are built by development generally. So, we are not responsible for the entire collector road all the way across. I believe it's a half section plus 12 feet. But we do have to follow the development rules and build the collector as -- as the developer adjacent to a required collector. Strader: Got it. So, would there be a cost sharing with the adjacent development if it develops? That's -- that's across -- I mean the other side of the collector, then, or how Page 19 Meridian City Council Work Session Item#1. March 16,2021 Page 16 of 35 would that work? Siddoway: They have to finish the other -- what's remaining of the -- their half of the collector and the curb, gutter, sidewalk on that side. So, we wouldn't be doing that. We have to build our half, plus 12 feet. There is two lanes. Barton: Mr. Mayor, Council, Council Woman Strader, in addition to that there -- there wouldn't be any cost to the city for right of way. Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: Mike, thanks -- thanks for the presentation. I do have a question. So, help -- there is a lot that's being proposed -- that I really like this. But there is some things I do have some questions about. When this park was first proposed -- and maybe my memory is fuzzy-- is there was a -- an emphasis on water -- again some of the stuff that has made Kleiner Park kind of unique. I notice that's not being proposed any longer and either I missed the memo or there has been a shift and I'm just curious if you could at least catch me up to date as to what caused that shift. I'm sure it was for a good reason, I just -- I'm probably a little behind. Barton: Mr. Mayor, Councilman Cavener, great question. It was value engineered out of -- out on the plans. Cavener: Okay. Mr. Mayor? Simison: Councilman Cavener. Cavener: Mike, can you go back to maybe the -- the amenities map? Perfect. So, when I -- when I first looked at -- I appreciate you and the department getting the PowerPoint out early, so we get a chance to review it. I know that sometimes it takes some of the wow factor away, but I really like it. It helps me to be more prepared. There are some things that I -- that I took away from it that -- at least I want to -- because you are asking for feedback. I want to make sure that you are hearing it. I like the addition of the -- the basketball courts over by the -- the pump track. I think that's great. I think we probably need more of those. Maybe one more set. Just my opinion. I touched on the pump track I think is too small. I think that's -- to me when I -- if we are -- if we are value engineering away from water, that's -- and we are wanting to be focused on things that tweens and teens like, which I really applaud you for doing -- I know we have talked about this a lot, but we need more of it. I mean I feel like that we are -- we are giving kids out in this area kind of the free sample and I think that we should give them the full meal deal. It will not come as any surprise to you, I'm concerned about the cost that's going to be associated with more ball fields. We have lots of ball fields in Meridian. We do not have pump tracks. We do not have skate facilities. We have a skate facility. To me when I start hearing about lighting and rolling fences -- unless there is a plan for the full fee recovery to be Page 20 Meridian City Council Work Session Item#1. March 16,2021 Page 17 of 35 covering those costs, those are not things that I will be supportive of. I just -- I want to be direct with you. I know that's not coming as a surprise. We have spent a lot of money on ball fields, that for the most part are only utilized by leagues and I want us focused on more amenities that a mother and a daughter or a father and a daughter can go utilize right then and there and responding to the needs of our tweens and teens. So, if you are looking for feedback I would say scrap the multi-use diamonds and invest the dollars that we were going to spend on lighting and rolling fences to expand the skate aspects and the pump track. I think the addition to the pickleball is great, too, though. And I recognize that, you know, we have talked a lot about this, but -- and if it's beneficial to meet with you and the department separately, so I'm not monopolizing the time, I'm happy to do that. just -- in the past I thought there would be opportunities for feedback and that I would learn after the fact had past. So, I don't want to lose that opportunity to be on the record about some things that I think that we need to be looking at doing. Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: Yeah. Mr. Mayor and Mike, how many ball fields do we have under lights right now? I know we have got Storey is under lights. How many other ball fields do we have under lights? Barton: Mr. Mayor, Councilman Hoaglun, we have -- we have the two at Storey. One is a -- a baseball field and right now that's being used by Cole Valley Christian School as their high school baseball field. So, we have Storey and two at Discovery and that's it. Hoaglun: Yeah. So -- yeah. I don't have a problem with that. We were turning away teams and -- or extend the use of the ball fields by installing lights, which can be used for all sorts of activities and I like that multi-use concept. In fact, one of my questions I have -- going past Settlers Park, busy Saturday, and there is tournaments going on, there is kids using the park, pickleball and tennis and fishing, it's -- the parking as we know we have had to expand parking and there is still not enough. Is this going to be enough parking for this regional park? This is a huge facility. How is -- what are our numbers when it comes to parking? Barton: Mr. Mayor, Councilman Hoaglun, great question. So, in this design there is almost -- so, including what's already been built in phase one, there is close to 700 spots and it's always a balance and a lot of times it comes -- you know, we want where there is an event or -- or the park is being used by a particular group, we want open parking for the public. They need to be able to come in and use the facility, as well as -- like anybody else can. It's a tough balance, because it's like, you know, the Easter Sunday at a church, you know, if there is -- there is a handful of days when it's just not enough and it's kind of a madhouse, which is good, because that means it's really popular, but, then, you go through and there could be periods of time where there is nobody there and you think what a waste, why -- why so much parking. So, yeah, we -- we think that, you know, we -- we go through and we say, okay, there is this many users at this and this many users Page 21 Meridian City Council Work Session Item#1. March 16,2021 Page 18 of 35 at that and we kind of do the tally and run through some of the math in our design process and we think we get -- we get pretty close. Hoaglun: Mr. Mayor, follow up. Simison: Councilman Hoaglun. Hoaglun: Yeah. And I do like the fact that we have two entrances for this facility, because when you have those high use periods of time, you know, they are exiting from a tournament and other people are coming in, it allows traffic -- because traffic will backup, Lake Hazel will be a busy road, and even with the lights and -- and that allows two lanes, instead of having just one long long snake all the way back into the parking lot at times. So, I think that's -- that's good. The pump track -- when I first read up on this I had to -- had to Google that. I -- pump track, what is that? And it looks like fun. Now, as to the size, as Councilman Cavener -- I don't know if it should be bigger, you know, what that entails and --you know. And that's a possibility. I like the fact that bikes and little scooters can use it as well. Younger kids ride those scooters and they are very popular. I -- I like the fact that the skateboard with the rails and all those different things that they have -- in fact, one comment I would have that's beyond this park is the fact that when we walked in Reta Huskey Park, which is just down the street -- down the pathway from our house, kids are out there on the concrete just riding their -- their skateboards and, of course, they are using the benches for theirjumps and I thought it would be nice just to have a concrete pad with a few of those rails and whatever things they have -- not a full blown skatepark, but just a few items that they can do tricks on and I think as we look at future parks we need to kind of think -- think about that, because it's just a very popular thing and kids like it. Those pickleball courts are full both at Settlers and Reta Huskey. In fact, as I thought about that, Councilman Strader talked about, you know, where are the parks going to be and whatnot, this is a big regional park, like Julius Kleiner, Settlers, Heroes to some degree. That's a little different facility. But when I drive on a Saturday and I go past Settlers Park and it's -- and it's packed and, then, I go to my subdivision and I look at our open space with the sand volleyball court that they provide and it's full and there is people everywhere and my wife and I go for a walk and we go to Reta Huskey Park and it's full and -- and I know Keith Bird Park and Heroes Park is just another mile and a half away and I would probably find the same things, this regional park is going to be well used, well loved, and we are still going to need some little neighborhood parks out there for those other activities and just that space where people go in the evening. This one you have to get in your car and drive to and, of course, where we have got pathways that are going to connect, which is definitely needed, but I still think we are going to have to have, as we did in other parts of the city, places that we can partner with developers and create these other neighborhood parks -- not a regional park, but neighborhood parks to fulfill the need. Once this area is built out there is going to be a lot of people there and -- and parks are one of the things that make Meridian a great community. We have these nice open spaces and open areas for people to use. So, just -- just my thoughts on this, since we are looking ahead and -- and as we develop this park. I think you guys have worked very hard on this. Yeah, you might do some tweaking here and there, but I'm excited about the future when this -- when this thing gets developed. Page 22 Meridian City Council Work Session Item#1. March 16,2021 Page 19 of 35 Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: Yeah. I like where you are going with it. I -- I have a little bit of a concern around just the near term. I would suggest holding off on expending a lot of money until we get to find out what happens with the -- you know, Bill 1108 before causing decisions on development, especially in the fringes of the city, I would expect we would do the same thing with our parks plans. So, that's just one comment. And, hopefully, that will get resolved beneficially for all of us. I -- the one comment I agree with, I think the skate park aspect -- just having a couple of things there is really not enough. I think -- you know, I take my kids all the time to the little skate park in Star. I like how that was done. It's really small. But it's still, you know, set up in a nice way. I think we could do more there. It feels like we are just kind of giving them a tiny nod of something they could use and maybe think about that. Not sure about the ball fields and moving nets and -- I don't know. Maybe want to understand a little more about the ball fields, but I'm not against it. I think this is great if we can do it. I -- I would just suggest that we hold off on committing any funding for this phase until we find out about 1108 would be my two cents. Simison: Just to touch on that, I mean this will be through the budget process. So, the information will be had. It does have a much lower cost because it is -- how many employees, Mike? Is it one or two? Barton: Yeah. Mr. Mayor, so we have a little bit of startup cost with the equipment for phase two, but the reoccurring annual cost for maintenance is -- right now that's in the budget, the CFP is 202,000 per year. So, that includes, you know, asphalt, maintenance, fertilizer, sprinklers -- the whole -- electricity. Everything. So, yeah. But the rest of the money would -- would utilize impact fees that we -- that we have in the bank today. Simison: And if we don't use we need to give back. Barton: That's correct. Simison: So, it does have a double impact to a certain extent the longer we hold off, but it will be part of the budget process and we will know 1108 in the context of all of our other needs, because if there are other needs, you know, you hate to get to the point where parks versus public safety becomes the conversation, but you never know when you got to look at the long term cost from the budget standpoint. Mike, just my feedback. You already kind of-- I would agree, I mean it's -- I don't think we do a skate park, but I haven't seen the one in Star, but at least a Tully element to me would be -- make sense. I think that there is space down below the team, so you could do an actual dirt track and I don't know what a dirt track costs and/or maintains, but it seems like a low cost amenity and when people have reached out to the Mayor's office over the last couple years they have asked for a BMX track and I don't think they have been asking for pump tracks and I have been kind of more of the impression that we were talking a BMX track than a pump track. But, again, is that a partner job opportunity, because, you know, I don't -- I don't know Page 23 Meridian City Council Work Session Item#1. March 16,2021 Page 20 of 35 what the BMX world looks like in Ada county. I know what it used to be. I know what it was in Pocatello, but I can't say what it is here. So, just food for thought from -- from my perspective. You know, the -- the lighted fields and what that looks like, I'm -- I have no issues with that. I think at the end of the day if you are going to put multi-use on it, to the best of your ability don't have part of it over the dirt. You know, to me it's get it all on grass. If you can't get it all on the grass don't put it there, because no one wants to be that person playing and all of a sudden you go from grass to dirt when you are playing football or soccer. So, that -- I know this is conceptual, but just to me practical input. The last thing I would suggest -- and I understand the popularity of pickleball and I don't know if-- if we have done this or looked at it, but I was trying to think do we have a tennis court in south Meridian in our system? I think the answer is no. To my knowledge. I know that there is only at Settlers. Again, kind of the same back thing to like where our lights are. I'm not going to say that this is where you need tennis courts, but I think it's just making sure that when we look at our amenities, the package around the city, that we are spreading them out, so that it makes sense. That's to me more important. I mean that -- whether we can go add them in another park in the future or someplace else, but just so we are consistently spreading out the amenities and that to me is why the skate park makes sense here. Kind of got one up in that northern, central, this is a little bit further south, but just instead of one, multiple. That's my thoughts. Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: There has been a lot of feedback -- good feedback this evening and I really appreciate it. The only thing that I'm going to highlight is -- is the skate park and I have been hit up a lot by kiddos. In fact, there has been two that I can think of off the top of my head that have actually advised them to write personal letters to Director Siddoway just to let them get engaged in the city process and how that works. I thought that would be cool to have them write a letter to like the director and have him, you know, think -- you know, ask for a skate park in south Meridian. I think that would be huge. Honestly, think that would be really big. Again, it doesn't need to be road style, but if you do that would be great. Have summer X Games in Meridian. Barton: I have the Star -- the footprint of the one in Star is pretty cool. Yeah. It's pretty cool. I mean it -- there is -- there is enough features in there to be attractive and to -- to, you know, keep someone's attention for a long period of time and it's -- it's a great place to hang out and it's cool. Bernt: I couldn't agree more and I know that there is a lot of engagement from the community. I know there is a lot of donations, you know, for the -- for the Tully Park skate park. So, maybe that's something that we can spearhead as well. Again, I would have no problem helping out with that as well. But I think that there is something to be said for a skate park -- a big nice skate park in south Meridian. The tennis courts that the Mayor spoke about, very intriguing as well. So, you got a lot of feedback. I'm going to leave it at that. Appreciate your presentation. Page 24 Meridian City Council Work Session Item#1. March 16,2021 Page 21 of 35 Barton: Thank you. Siddoway: Mr. Mayor? Simison: Council, anything else before I turn this over to Mr. Siddoway? Any other questions or comments? Mr. Siddoway, go ahead. Siddoway: First of all, I just want to say thank you for all of the feedback. This has been very helpful and I'm so excited to see this conversation moving forward. I do anticipate coming back with additional details as we get further into the design. On the -- on the theme -- one of the recurring themes has been the -- the pump track. So, I will just offer to send out to the group maybe some video links that show you some of the inspiration going into the idea. There is one in Leavenworth, Washington, that is I think about 10,000 square feet, similar to the size that -- what we are showing and you would be surprised at how much can happen on it. Not saying we don't want to expand it, we very well might want to as we dig into it. But I will send those out just as information and I would say that pump tracks are very popular with the BMX crowd. They--they are something that -- that BMXers love. So, BMXers would want to be involved in the design process for something like a pump track and there has been some excitement with some of those groups and we have been talking to them about the possibility of a pump track. I will leave it there for now. Simison: Perfect. Thank you. Okay. Thank you very much. Barton: Thank you. Bernt: Good to see you, Mike. Good to see you, too, Garrett. 13. Public Presentation for Community Development Block Grant (CDBG) Program: Substantial Amendment to Program Year 2019 Action Plan Simison: Go coach those girls. Next item on the agenda is No. 13, which is our public presentation for the Community Development Block Grant program. Substantial amendment to program year 2019 Action Plan. I will turn this over to Crystal. Campbell: Thank you, Mr. Mayor, Members of the Council. I'm going to share my screen really quickly. So, as you said, I'm here today with the presentation -- the first public presentation for our amendment to this action plan and it's related to additional Cares Act funding that we are receiving. So, the purpose of this, as I said, is to include our additional Cares Act CDBG funding and throughout this you may see it referred to as CDBG, CV, instead of like CDBG PY-19 or something like that. That's just the way that they are referring to this funding. So, for this I need to come to you, because it's a substantial amendment, because it's a change to more than 20 percent of our annual funding and it's also providing funding for an activity that was not previously included in our action plan. In the first allocation we received 288,000 dollars and that was approved by all of you on Page 25 Meridian City Council Work Session Item#1. March 16,2021 Page 22 of 35 April 28th, 2020, and with those funds we put it all towards public services. The second allocation is for an additional 254,000 dollars and it's going to bring our total reward to 542,303 dollars. There is more expenditure requirements around it than there is in our regular year funding, so we will have to expend 80 percent of it by June 4th, 2023, and it needs to be one hundred percent spent by June 4th, 2026. So, with that you are probably wondering what the progress of the funds we currently have is. So, I looked at when we first got the funds, which was June 4th, 2020, through January 31 st, 2021, and in that time our current expenditures were 27,274 dollars and just keep in mind it took a little bit for some of the programs to get up and running. So, it was a little bit slower than we had anticipated, but it is roughly nine percent of the first allocation that was spent during that time. The projects that we funded right now was Jesse Tree rental assistance. NeighborWorks Boise with mortgage assistance. And case management through Terry Reilly's Allumbaugh House. So, again, we didn't spend as much during this first little bit. We worked really hard to try to figure out what the needs may be, but when the pandemic hit none of us knew what it was going to look like. So, as -- as we have learned there is a lot of funding that went to different resources, such as rental assistance and things like that. So, I think that's part of why some of these have not been spent as quickly as we thought that they would. So, for our intended use the first thing that we want to do -- this additional activity would be putting some of it towards admin, so that we can really reach out and figure out what the gaps are in the community and see what -- what the public is saying they actually need and, then, we can work on the projects -- the additional funding would --other than admin would all go toward projects -- public service projects that would meet those needs from what the community has told us is missing in the funding that's available right now and any project that we do would have to be related to preparing, preventing, and responding to COVID-19. So, the changes to the action plan, they-- they came under the citizen participation fees, changes in funding, and goals and projects. Under citizen participation, if you are looking at the action plan, I wanted to make sure you could identify exactly where it was, because it's kind of a big document. I don't want you have to dig through it. So, on page three we updated the narrative to include the details of the citizen participation process and the citizen participation comment attachment, then, would -- and in the attachment of grantee unique appendices, the updated -- updated resolution will be included once it is signed. For the changes to funding, page 23, the introduction added the second allocation of Cares Act funds. On page 24 we updated the charts with the additional resources. And Attachment SF-424s and certifications, that's the application, so once those are signed they will be included. The final piece for goals and projects, pages 26 and 27, we updated the chart to add funding to the goals of admin and public services. Page 33 we included the CDBG CV funds for administration and pages 34 through 35 was increasing the amount of funds to CV public services related to COVID-19. So, as far as our next steps, right now we are in the middle of it. The public comment period opened February 26th and it will end next week. Today is the first presentation for entering your workshop. Next week we will have a second presentation, which will be a brief overview, and, then, we will go more into the public comments that I have received and we will finish that up with a public hearing during the Council meeting and, then, you guys will close it for me on April 6th, then, I will submit the finalized plan and a resolution for you to adopt and, then, by the end of that week I will be able to submit it to HUD. So, right now the comments on the plan are being Page 26 Meridian City Council Work Session Item#1. March 16,2021 Page 23 of 35 accepted through -- until March 23rd, so anybody who has anything that they want to discuss about it should contact me. My email address is ccampbell@meridiancity.org and my phone number is 208-489-0575. And with that I will stand for questions. Simison: Thank you. Perreault: Mr. Mayor? Simison: Council Woman Perreault. Perreault: Thank you, Crystal. Do I remember correctly that we did plan amendments when we got the first allocation of Care funds and has there been any change to what those funds can be used for from that last amendment? Like has there been any change made by the federal or the state government in terms of what those funds can be spent on in relationship to the grant money or is it the same -- essentially going to be the same process as prior? Campbell: It is the same and we technically could use it for other things, like our normal grant, like public facilities, but it has to be tied to COVID-19 somehow. So, a lot of jurisdictions throughout the country just didn't think it was wise to put COVID-19 funds into those type of projects. So, that's why we focused on public services. But if there is something specific that you are thinking we are missing, then, I would love to get that feedback from you. Perreault: Mr. Mayor? Simison: Council Woman Perreault. Perreault: Nothing specific, it's just -- I guess I'm trying to -- I was on, you know, the committees that were reviewing that and just trying to get a feel for it. It seems to me like we had a challenging time even getting the applicants to use the funds that were allocated to them and that there might be a surplus. So, now that we have some additional funding, you know, is it -- are we going to be able to provide more -- do you think we are going to have the applicants to really use the funds and was it just that there was a slow start to get those funds disbursed or are we going to have any surplus? Campbell: I think that is a valid question. It's something that I'm honestly a little bit concerned about, too. We -- like I said, we are going to do a lot more outreach. We were just trying to hit the ground running so much before that we didn't have the ability to do that in the past. But now we are going to be able to really spend some time and focus on it and we have got this extended period of time to use it. So, I think that -- I think that we are also smart in not spending all of it up front, because as we can see, then, this is having lasting impressions on our community. So, not being able to spend it on the first year I don't think is necessarily a bad thing, but it's definitely something that I will need to keep track of. Page 27 Meridian City Council Work Session Item#1. March 16,2021 Page 24 of 35 Perreault: Mr. Mayor, one more question if I may. Simison: Council Woman Perreault. Perreault: That being said, are the funds -- I think we set aside a small amount for like administration of the grant. Are we permitted to use those funds for additional administration of the grant, meaning, you know, the outreach effort? Is that going to be something that you will do? I don't know what the process would be, but is that something that is a consideration that's being made in either -- either a budget amendment for '21 or something that's going to be adjusted for '22? Campbell: So, for this grant -- for the PY-19 and PY-20 funds we did put aside a small amount of admin. But for this grant we didn't put any of it towards admin. We wanted to do all of it towards public services, because, again, we thought that it would fly out the door for like mortgage assistance especially, but -- so, yeah, it hasn't and that's exactly what we are using these admins funds for. I will likely work with a consultant who can help me really specialize in identifying stakeholders that can help us see the bigger picture. So, yeah, that's exactly what we will be doing with this. Simison: Council, any additional questions? Okay. So, will this be coming back? Campbell: Yes. Next week, then, you will get to see me again. Simison: Okay. All right. Thank you, Crystal. Appreciate it. Campbell: Thank you. 14. Discussion of Potential Resolution to Amend the City of Meridian Standard Operating Policy and Procedure Manual by Adding a New Policy 5.7 - Vacation Leave Accrual Rollover Program and Amending Policy 5.5 - Director Benefits Program 15. Resolution No. 21-2263: A Resolution of the Mayor and City Council of the City of Meridian to Amend the City of Meridian Standard Operating Policy and Procedure Manual by Adding a New Policy 5.7 - Vacation Leave Accrual Rollover Program and Amending Policy 5.5 — Director Benefits Program; and Providing an Effective Date Simison: Okay. Next item is Item 14, discussion potential resolution to amend the Meridian Standard Operating Policy and Procedure Manual and I will turn this over to Mr. Nary. Nary: Mr. Mayor, Members of the Council, I think I'm -- I'm starting this, but I think Crystal and Todd can probably provide more in-depth information from the Compensation Committee, but I did draft the resolution that's the Item 14. So, what this does -- there is two changes in our policy manual. One would be this vacation rollover program. Institute Page 28 Meridian City Council Work Session Item#1. March 16,2021 Page 25 of 35 it. This would mirror the program that we have contractually added to the CLA with the Fire union, so it's very -- it's not very similar, it is similar, and it would, then, extend this opportunity to all employees of the city and using a portion of their vacation. I think it tries to provide a nice balance of making sure employees still maintain some vacation on the books, that they have opportunities to use that to maintain that work-life balance, but for those that have accrued a significant amount there is some value that they can use that towards putting towards their -- the two retirement accounts that we provide opportunity for employees to invest in. So, I think they have really created a very nice program that is beneficial, now it can be beneficial to everyone. The other change is the current director benefit has a specified number and what we want to do is just roll that back into this one -- one program, same for everybody, so the directors would have the same opportunity, but have -- not have the larger cap or anything, they are already -- directors already get a slightly more vacation benefit, but the role of it would be exactly the same as everybody else. So, I don't have anything more than what's provided in your packet. We did put the resolution on there. If-- if Council is comfortable -- I think our last discussion with Crystal and Todd on the subject, the Council just wanted to see the -- the written document and see kind of what it looked like once you put it down. I put the resolution on there. If you are comfortable with it we can approve it tonight. If you would like another week to ponder that or consider some word changes, you certainly can do that. We would like to do it this month, because we would like to get the program moving forward in April and May, so that it can kind of get rolled into the payments being made in the month of May. If I left anything out Crystal or Todd could probably add that. Simison: Let's see if Crystal or Todd has anything to add. Ritchie: I don't have anything else to add, Mayor, Members of Council. Bill, thank you for doing a good job with that overview. Simison: Mr. Lavoie, did you want to speak specifically to the timing issue? Lavoie: Mr. Mayor, again, we are comfortable with the proposal that Bill has recommended. We would like to see the timing of this get completed for the month of March, so we can make our payroll policy for the month of May and June. So, appreciate, Bill, for the words. No additional information. Simison: Council, any questions or comments? Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: Just a question of the Council, if they would like this to be discussed in another week or if there are any questions or any concerns about not reading in this resolution this evening. Cavener: Mr. Mayor? Page 29 Meridian City Council Work Session Item#1. March 16,2021 Page 26 of 35 Simison: Councilman Cavener. Cavener: Thank you for the suggestion. I think we all probably had a chance to review it, but as this is somewhat of a substantial change, perhaps we could add it to next week's Consent Agenda. It gives Council one additional week to review if anyone has a particular topic they want to discuss, we could ask to have it pulled off. If not, just add it onto next week's Consent. Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: I'm fine -- I'm fine with that approach. Nary: Mr. Mayor? Borton: Mr. Mayor? Simison: Councilman Borton. Borton: I have just a comment on this process. This is a good example of -- you see the divergence of Council's review of procedure versus policy and ensuring that while we will always be involved in policy changes, procedure changes as well, but there is a fiscal impact, this also will be part of what goes before Council, but none of that's been discussed by the Council Members before. So, I think an extra week is fine. I don't have any concerns with what's proposed myself, but next week if necessary, by all means. Simison: Mr. Nary. Nary: Mr. Mayor, just one last point. I do want to point out I did also forwarded it to the fire union. Our contract does require us to have them at least review it and if they have any concerns or objections and they -- and they do not. Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: It's put on the Consent Agenda for next week. Simison: Okay. There you go. So, do we need to take -- move Item 15 off the agenda, do we need to take action? Nary: Mr. Mayor, no action is needed. We will just move it forward to next week's Consent Agenda. ORDINANCES [Action Item] Page 30 Meridian City Council Work Session Item#1. March 16,2021 Page— of 35 16. First Reading of Ordinance No. 21-1916: An Ordinance Adding a New Section to Meridian City Code, Section 7-2-2(B)(8), Regarding Prohibited Parking in Front of Mailboxes; Adopting a Savings Clause; and Providing an Effective Date Simison: Okay. Then with that we will move to Item 16. And, thank you, Crystal, Todd. Enjoy the rest of your evening. Next item is the first reading of Ordinance No. 21-1916. 1 will ask the Clerk to read this ordinance by title. Johnson: Thank you, Mr. Mayor. This is an ordinance adding a new section to Meridian City Code Section 7-2-2(B)(8) regarding prohibited parking in front of mailboxes. Adopting a savings clause and providing an effective date. Simison: Council, you have heard this item read by title. Would you like it read it in its entirety? Council, do I have any discussion on this item? Borton: Mr. Mayor? Nary: Mr. Mayor, maybe I can kick it off for a moment first. Simison: Mr. Nary. Nary: Mr. Mayor, Members of the Council, so we have had a number of discussions with Code Enforcement and Council President Bernt about the ordinance and the structure and the need for it. So, in talking with -- with Lacy, the supervisor, basically, they get -- again, they don't have a lot of data, because the code doesn't exist yet. They do get calls periodically from people that have people generally parked in front of the mailbox. There is no standard in the federal regulations on distance from the mailbox. They -- they suggest in training to have some clearance somewhere between 12 to 15 feet, but they don't -- that's their training. It's not a rule. Their only rule is that they are not required to get out of the vehicle to deliver the mail to your mailbox if there is a car blocking their way and that is completely subject to the interpretation of the mail carrier and they will get out to the mailbox if a car is blocking your mailbox to put a note in it to tell you that the car is blocking the mailbox, so they are not going to deliver your mail. So, it's an ironic situation. But, anyway, what Lacy said is if they get calls for -- the value of this is that the footage distance gives them some objective means to address the problem. The likelihood of someone calling because someone is eight feet from their mailbox or six feet from their mailbox is fairly remote. Likely they would get a warning in those circumstances, unless it's a chronic issue. If a car is directly parked in front of the mailbox they will likely cite them, because, clearly, most people should know that, not to do that. So, that's their -- that's their objective on how they would enforce it and how they felt it would be interpreted. I did send it to Planning and Planning was comfortable with it. This will not change how they address parking in neighborhoods or how much feet of parking they are -- they use the linear square foot of the sidewalk and they use that regardless. They don't count mailboxes in parking and things like that. They simply count linear feet. So, they had no issues with it. They weren't concerned that it would impact the Planning areas. I think Page 31 Meridian City Council Work Session Item#1. March 16,2021 Page 28 of 35 Lacy previously had stated that in checking with the postmaster, those joint boxes that we discussed previously, they load from the rear, so they actually park and get out of the vehicle anyway. So, they will exit the vehicle to load those boxes. So, they are not concerned about anything in that regard. Even if they were parked in front of it they wouldn't -- the US mail would still get delivered in those circumstances. So, they weren't concerned about that. Ironically, just a fun fact, with -- on Sundays we put -- left Sundays out this time, because they do deliver mail on Sundays. It is predominantly theirAmazon package delivery day for the post office and they will get out and deliver it. They actually are contractually obligated to deliver it, whether -- whether there is a car parked in front of the mailbox or not. So, U.S. mail they don't have to. Amazon mail they do. So, we took Sunday out, since that is done, but federal holidays they generally don't do much, except at Christmastime, that's the only federal holiday where they tend to deliver them regardless. But we left it in, because generally they don't do it on those days. Simison: Thank you, Mr. Nary. And just for the record, when I was driving to work this morning I saw a car blocking a multi-mailbox on the sidewalk going the opposite direction of all things, but I did not call code or police, even though it was -- someone was sitting in the car. Council, further -- any -- any discussion on this item? Perreault: Mr. Mayor? Simison: Council Woman Perreault. Perreault: So, perhaps Mr. Nary can clarify this for me. In regard to how this is written on the agenda, the first reading of the ordinance, does this mean that each -- for the next couple of weeks we will have a second reading and the third reading and there is not a -- we are not permitted to suspend the rules in this situation? Is that why this is drafted or written differently than the ordinance under No. 17 as far as the readings go? Nary: Great -- great question. Council Member Perreault, Members of the Council, so we put this on as a first reading because, again, we had a -- had a subsequent discussion about it. We didn't know if the Council's desire would be to have a public hearing on this and so, therefore, we would only do -- introduce it at this. We would, then, schedule it for a second and it can be a second and third reading combined as well if you wish. The only real question I had for tonight was if you want the second reading next week or you want the second reading -- would be the first Tuesday in April, because there is no -- there is no meeting on the 30th. So, that would give us a little bit of time to make that known to the public. A week or -- or it may end up being three weeks. So, that was our only real direction or question and I noticed that Lacy's in the room, so I didn't know if you had a question for her or if I missed something or I overstated something, she should certainly correct it. Perreault: Mr. Mayor? Simison: Council Woman Perreault. Page 32 Meridian City Council Work Session Item#1. March 16,2021 Page 29 of 35 Perreault: I don't want to lengthen the process, but I -- I'm not opposed to the idea of having a public hearing about this. There may be concerns or issues that we are just not aware of regarding ten feet on either side of a mailbox that we should be aware of. I'm curious what my fellow Council Members think about that. Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: I'm supportive of anytime we are creating a new ordinance that requires law enforcement or code enforcement to get involved that we have a public hearing. So, I think a question for me would be more about time. I don't know if we have got a fairly lengthy meeting next week, so my thoughts would be reschedule it for that meeting in April with a public hearing. I'm not opposed to scheduling it for next week either. Borton: Mr. Mayor? Simison: Councilman Borton, were you -- I think that you had asked -- Borton: Yeah. Mr. Mayor, I guess to Council Woman Perreault's question, I'm comfortable moving forward tonight. That might not be the case now, but it's been vetted and discussed and reviewed and don't park in front of a mailbox. Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: Yeah. I was ready to vote on it tonight as well. I just -- I appreciate Councilman Cavener's, you know, willingness to get public input, but I just don't see people coming in to say they want to park in front of mailboxes and -- and -- I just don't see it. So, you know, this is a common sense thing to do and I think it's well drafted and we have heard it and we have discussed it, so I'm -- I'm ready to go right now. But if we want to wait a week, that's fine, and take any comment, but I'm ready to go. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: I think we vote on it. I'm good. Simison: Mr. Nary, can we vote on it tonight? Yeah, we can't vote on it tonight. So -- Nary: Since we have only noticed it as a first reading, we should put it on for a second and third reading next week. Simison: That will be my recommendation and speaking with the Council President is the Page 33 Meridian City Council Work Session Item#1. March 16,2021 Page 30 of 35 second and third next week. Again, I could be wrong, but I do not think that we will have one person on this item. Perreault: Mr. Mayor, a clarification if I may. Simison: Council Woman Perreault. Perreault: My memory is a little fuzzy. Did we decide that -- that ten feet on either side of the mailbox was appropriate? I personally think that's too much space. We discussed that the last time we talked about it. I was more comfortable with maybe five feet, seven feet. I mean there are some neighborhoods, again, where ten feet hits the next mailbox and the next mailbox. I mean there is somewhere there -- and -- and so I -- I don't know, maybe I'm way off base, but to me 20 feet of space on -- you know, for the mail to -- the truck to come in is a significant amount of space and so -- I don't know. I just -- I don't want to read -- I don't want to continue to have the conversation that we had last time, but just putting that out there. Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: Let's take care of this this week. If -- you know, if you invite everyone to come testify next week, if you have issues about this, this just -- this just -- I think we have hashed it all out. If -- let's take care of the discussion next week, you know, during the public hearing. Nary: Mr. Mayor? Mr. Mayor, Members of the Council, just --just so you know, so the -- the ten foot -- I mean the discussion Lacy and I had on what -- what would be the most appropriate -- to make a long story short, the average -- the average U.S. car is about 15 feet long. So, you think if you have a car parked literally right in the center of the mailbox and it's seven and a half feet on each side, it's going to -- is where the cars can stick out. So, if you made it eight feet, that's fine. Eight, ten, I don't think it really makes a big difference in reality. But -- but it wasn't just ten feet because we just picked a number out of the air, we really were trying to figure out if -- if a car literally did park in front of it -- and most cars are 15 feet long, that's how much they stick out on either side of it. Simison: And kind of going back to it, if you do seven feet you -- there is not enough space for a postal service truck to go into it anyways, which is defeating the purpose. If that's what we are -- you are really trying to allow is for them to drive in, but -- Perreault: Mr. Mayor? I have a -- Simison: Council Woman Perreault. Perreault: So, as far as enforcement goes, if two foot of that car is parked in that ten feet space, is there -- is that -- is that a violation? I mean where do -- what's the -- anywhere within that ten feet? Is it like any part of a vehicle is in the ten feet, is that what -- where Page 34 Meridian City Council Work Session Item#1. March 16,2021 Page 31 of 35 we are drawing the line? Nary: Mr. Mayor, I can answer that question, so -- and Lacy is here as well. So, Council Member Perreault, we had the conversation -- I mean most people aren't going to call because a car is two feet from their mailbox. They may. But it's unlikely that they are going to call very often for that. In Lacy's perspective for her code enforcement officers, unless it's a chronic problem that the -- it's the same issues between neighbors, they are likely to give warnings to people that are parked not in front of the mailbox, but away from it, three feet, five feet, six feet, whatever. So -- because, again, most people wouldn't know that. Most people probably wouldn't call, so it likely wouldn't come up very often if ever. If it was clearly parked in front of the mailbox, again, the average human being should know not to do that and they would be more inclined to probably cite those folks. Maybe give them a warning and, depending on the circumstance, that will be their discretion, but they are more inclined if they are literally parked in front of it, because most people should know not to do that. Now, again, there is always going to be situations that are unique or the circumstances are -- or the mail carrier just pulled away and somebody pulled up there. Again, I think common sense will work for most of these situations. I don't foresee a great deal of calls on this. But it gives them the ability to at least address it when they didn't have it, so -- that was my take. I don't know if Lacy has a different perspective. Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: Above and beyond what common sense is, I think that you really have to take a look at the culture of our code enforcement team and the Police Department and what they stand for and what they do. I mean no one's perfect, but it's rare that we get, you know, complaints about what they do and the job that they offer to our community. I mean our first rule of engagement is always to educate. That always is what we do. That's what we will continue to do. If there is someone out there -- and, unfortunately, that's the reason why we have laws and regulations, right, in order -- and -- and code, because there are folks out there who, you know, sometimes break the rules. Thankfully in the City of Meridian we have great folks and great residents and we -- and they do the best job that they can and they respect the law and our code. But we are going to educate. We are going to talk to them and we are going to help them understand why it is that we are -- and the -- and the reason behind what we do and we are going to educate. That's what we have always done and that's what we are going to continue to do. That's just my two cents. Simison: I will pay you a quarter for that. Strader: Mr. Mayor? Simison: Council Woman Strader. Page 35 Meridian City Council Work Session Item#1. March 16,2021 Page 32 of 35 Strader: Yeah. Just -- I recall from the last time that the mail trucks are like 14 feet. think we hashed it out. I thought the only piece left was just to check with Planning and I think I heard Mr. Nary say that we have checked with the Planning Department and that they don't have any issues from their perspective in terms of certain housing types having major parking issues from this. Is that right? Nary: Yes, ma'am. Strader: Perfect. I'm not concerned about the distance at this point based on that. Simison: I think -- I think the thing is no road parking is put into the calculations for what is required in any development. So, the road parking is just an added benefit. Okay. Well, will have --well, I assume this will come back next week for second and third reading in that context. 17. Ordinance No. 21-1920: An Ordinance (H-2020-0064 — Pura Vida Ridge Ranch) for Annexation of a Parcel of Land Being a Portion of Government Lot 3 of Section 4, Township 2 North, Range 1 East, Boise Meridian, Ada County, Idaho, and Being More Particularly Described in Attachment "A" and Annexing Certain Lands and Territory, Situated in Ada County, Idaho, and Adjacent and Contiguous to the Corporate Limits of the City of Meridian as Requested by the City of Meridian; Establishing and Determining the Land Use Zoning Classification of 26.34 Acres of Land From RUT to R-4 (Medium Low Density Residential) (6.64 Acres) and R-15 (Medium High Density Residential) (16.69 Acres) Zoning Districts in the Meridian City Code; Providing that Copies of this Ordinance shall be Filed with the Ada County Assessor, the Ada County Recorder, and the Idaho State Tax Commission, as Required by Law; and Providing for a Summary of the Ordinance; and Providing for a Waiver of the Reading Rules; and Providing an Effective Date Simison: Okay. All right. Thank you. Next item up is Ordinance No. 21-1920. Ask the Clerk to read this ordinance by title. Johnson: Thank you, Mr. Mayor. An Ordinance related to H-2020-0064, Pura Vida Ridge Ranch, for annexation of a parcel of land being a portion of Government Lot 3 of Section 3 -- I'm sorry -- Section 4, Township 2 North, Range 1 East, Boise Meridian, Ada County, Idaho, and Being More Particularly Described in Attachment "A" and annexing certain lands and territory, situated in Ada county, Idaho, and adjacent and contiguous to the corporate limits of the City of Meridian as requested by the City of Meridian; establishing and determining the land use zoning classification of 26.34 acres of land from RUT to R- 4 (Medium Low Density Residential) (6.64 acres) and R-15 (Medium High Density Residential) (16.69 acres) Zoning Districts in the Meridian City Code; providing that copies of this ordinance shall be filed with the Ada County Assessor, the Ada County Recorder, and the Idaho State Tax Commission, as required by law; and providing for a Page 36 Meridian City Council Work Session Item#1. March 16,2021 Page 33 of 35 summary of the ordinance; and providing for a waiver of the reading rules; and providing an effective date. Simison: Thank you. Council, you have heard this ordinance read by title. Would anybody like it read in its entirety? Seeing none, do I have a motion? Perreault: Mr. Mayor? Simison: Council Woman Perreault. Perreault: I move that we approve Ordinance No. 21-1920 with the suspension of rules. Cavener: Second the motion. Simison: I have a motion and a second to approve under suspension of the rules. Is there any discussion on the motion? If not, all in favor signify by saying aye. Opposed nay. The ayes have it. The motion is agreed to and the ordinance is passed. MOTION CARRIED: ALLAYES. 18. Ordinance No. 21-1921: An Ordinance (H-2020-0119 — Mark Enos Annexation) for Annexation of a Parcel of Land Being All of Lot 5, Block 1 of Carol's Subdivision (Book 38 of Plats at Pages 3164 through 3165, Records of Ada County, Idaho and the Northerly 25.00 Feet of East Leslie Drive Adjacent to Said Lot 5, Block 1, Situated in the Northeast '/4 of Section 5, Township 3 North, Range 1 East, Boise Meridian, Ada County, Idaho, and Adjacent and Contiguous to the Corporate Limits of the City of Meridian as Requested by the City of Meridian; Establishing and Determining the Land Use Zoning Classification of 1.005 Acres of Land From R-1 to R-2 (Low Density Residential) Zoning District in the Meridian City Code; Providing that Copies of this Ordinance Shall be Filed with the Ada County Assessor, the Ada County Recorder, and the Idaho State Tax Commission, as Required by Law; and Providing for a Summary of the Ordinance; and Providing for a Waiver of the Reading Rules; and Providing an Effective Date Simison: Next item up is Ordinance -- Item 18, Ordinance No. 21-1921. Ask the Clerk to read this ordinance by title. Johnson: Thank you, Mr. Mayor. It's an ordinance related to H-2020-0119, Mark Enos Annexation, for annexation of a parcel of land being all of Lot 5, Block 1 of Carol Subdivision, Book 38 of Plats at Pages 3164 through 3165, records of Ada County, Idaho in the northerly 25.00 feet of East Leslie Drive adjacent to said Lot 5, Block 1, situated in the Northeast '/4 of Section 5, Township 3 North, Range 1 East, Boise Meridian, Ada county, Idaho, and adjacent and contiguous to the corporate limits of the City of Meridian as requested by the City of Meridian; establishing and determining the land use zoning Page 37 Meridian City Council Work Session Item#1. March 16,2021 Page 34 of 35 classification of 1 .005 acres of land from R-1 to R-2 (Low Density Residential) Zoning District in the Meridian City Code; providing that copies of this ordinance shall be filed with the Ada County Assessor, the Ada County Recorder, and the Idaho State Tax Commission, as required by law; and providing for a summary of the ordinance; and providing for a waiver of the reading rules; and providing an effective date. Simison: Council, you have heard this ordinance read by title. Would anybody like to have it read in its entirety? If not, do I have a motion? Perreault: Mr. Mayor? Simison: Council Woman Perreault. Perreault: I move that we approve Ordinance No. 21-1921 with the suspension of rules. Cavener: Second the motion. Strader: Second. Simison: I have a motion and a second to approve the ordinance under suspension of the rules. Is there discussion on the motion? If not, all in favor signify by saying aye. Opposed nay. The ayes have it. The motion is agreed to and the ordinance is passed. MOTION CARRIED: ALLAYES. EXECUTIVE SESSION 19. Per Idaho Code 74-206(1)(f) To communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated. Simison: Next item is Item 19, Executive Session. Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: I move that we go into Executive Session per Idaho Code 74-206(1)(f), 74- 206(1)(c), and (d). Cavener: Second. Simison: I have a motion and a second to go into Executive Session. Is there any discussion on the motion? If not, Clerk will call the roll. Page 38 Meridian City Council Work Session Item#1. March 16,2021 Page 35 of 35 Roll call: Bernt, yea; Borton, yea; Cavener, yea; Hoaglun, yea; Strader, yea; Perreault, yea. Simison: All ayes. Motion carries and we will go into Executive Session. MOTION CARRIED: ALLAYES. EXECUTIVE SESSIONS: (6:15 p.m. to 8:14 p.m.) Bernt: Move we come out of Executive Session. Cavener: Second. Simison: Motion and second to come out of Executive Session. All in favor? MOTION CARRIED: ALLAYES. Bernt: Move we adjourn. Cavener: Second. Simison: Motion and second to adjourn. All in favor? MOTION CARRIED: ALLAYES. MEETING ADJOURNED AT 8.14 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) 4 / 6 2021 MAYOR ROBERT E. SIMISON DATE APPROVED ATTEST: CHRIS JOHNSON - CITY CLERK Page 39