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HomeMy WebLinkAbout2021-03-02 Work Session Minutes Item#3. Meridian City Council Work Session March 2, 2021. A Meeting of the Meridian City Council was called to order at 4:32 p.m., Tuesday, March 2, 2021, by Mayor Robert Simison. Members Present: Robert Simison, Luke Cavener, Treg Bernt, Jessica Perreault, Brad Hoaglun and Liz Strader. Members Absent: Joe Borton. Also present: Chris Johnson, Bill Nary, Jeff Brown, Joe Bongiorno, Lacy Ooi, and Dean Willis. ROLL-CALL ATTENDANCE Liz Strader Joe Borton _X_ Brad Hoaglun _X_Treg Bernt X Jessica Perreault _X Luke Cavener _X_ Mayor Robert E. Simison Simison: Council, we will call this meeting to order. For the record it is Tuesday, March 2nd, at 4:32 p.m. We will begin this afternoon's work session with roll call attendance. ADOPTION OF AGENDA Simison: Next item is adoption of the agenda. Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: I move adoption of the agenda as published. Cavener: Second the motion, Mr. Mayor. Simison: I have a motion and a second to adopt the agenda as published. Any discussion? If not, all in favor signify by saying aye. Opposed nay. The ayes have it. MOTION CARRIED: FIVE AYES. ONE ABSENT. CONSENT AGENDA [Action Item] 1. Approve Minutes of the February 16, 2021 City Council Work Session 2. Approve Minutes of the February 16, 2021 City Council Regular Meeting Page 81 Meridian City Council Work Session Item#3. March 2,2021 Page 2 of 24 3. Hill's Century Farm North #2 Sanitary Sewer and Water Main Easement No. 1 4. Minert Office Partial Release of Permanent Water and Sewer Easement 5. Sky Mesa Subdivision No. 4 Sanitary Sewer and Water Main Easement 6. Sky Mesa Subdivision No. 4 Water Main Easement 7. Final Plat for Apex Northwest No. 1 (FP-2021-0004) by Brighton Development, Inc., Located at the Northwest Corner of S. Locust Grove Rd. and E. Lake Hazel Rd. 8. Final Plat for Jocelyn Park No. 1 (FP-2020-0019) by Erickson Civil, Located on the South Side of W. Victory Rd., Approximately '/4 Mile West of S. Meridian Rd. 9. Final Plat for Jocelyn Park No. 2 (FP-2020-0020) by Erickson Civil, Located on the South Side of W. Victory Rd., Approximately '/4 Mile West of S. Meridian Rd. 10. Final Order for Delano No. 1 (FP-2021-0001) by Challenger Development, Inc., Generally Located West of N. Eagle Rd./SH-55 and South of E. Wainwright Dr. 11. Final Order for Impressive East Ridge Subdivision No. 2 (FP-2021- 0002) by DevCo Development, LLC, Located North of E. Lake Hazel Rd. Between S. Locust Grove Rd. and S. Eagle Rd. 12. Findings of Fact, Conclusions of Law for Mark Enos Annexation (H- 2020-0119) by Mark Enos, Located at 2972 E. Leslie Dr. 13. Development Agreement Between the City of Meridian and Berkeley Communities, LLC for Daphne Square Subdivision (H-2020-0101) 14. Approval of AIA 13133 Agreement for the Police Department Administration Tenant Improvement with CSHQA Architects for the Not-To-Exceed amount of $100,000.00 15. Approval of Grantee Agreements for the Meridian Small Business Grant Program 16. Finance Department: Fiscal Year 2020 Financial Statement Audit Report 17. City of Meridian Financial Report - January 2021 Page 82 Meridian City Council Work Session Item#3. March 2,2021 Page 3 of 24 18. Resolution No. 21-2258: A Resolution of the Mayor and the City Council of the City of Meridian Authorizing the City Clerk to Destroy Certain Semi-Permanent and Temporary Records of the City of Meridian; and Providing an Effective Date 19. Resolution No. 21-2259: A Resolution Approving a Memorandum of Understanding Between the Garden City Police Department, the Boise Police Department, and the Meridian Police Department, to Grant Authority to Police Officers for Each Agency to Exercise Peace Officer Authority in the Jurisdiction of the Other Agencies; Authorizing the Mayor and the Chief of Police to Execute Said Memorandum of Understanding; and Providing an Effective Date 20. Resolution No. 21-2260: A Resolution Approving Submission and Adoption of the Community Development Block Grant Consolidated Annual Performance and Evaluation Report for Program Year 2019 to the United States Department of Housing and Urban Development; Authorizing the Mayor and City Clerk to Execute and Attest the Same on Behalf of the City of Meridian; and Providing an Effective Date Simison: Next item is the Consent Agenda. Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: I move that we approve the Consent Agenda and for the Mayor to sign and Clerk to attest. Cavener: Second the motion, Mr. Mayor. Hoaglun: I have a motion and a second to approve the Consent Agenda. Is there any discussion? If not, all in favor signify by saying aye. Opposed nay. The ayes have it and the motion is agreed to and the Consent Agenda is passed. MOTION CARRIED: FIVE AYES. ONE ABSENT. ITEMS MOVED FROM THE CONSENT AGENDA [Action Item] Simison: There are no items removed from the Consent Agenda. DEPARTMENT / COMMISSION REPORTS [Action Item] 21. Meridian Arts Commission: Annual Report Simison: So, we will go on to Item 21, which is our Department/Commission Reports and Page 83 Meridian City Council Work Session Item#3. March 2,2021 Page 4 of 24 we will hear from our Arts Commission annual report and I will turn this over to Bonnie. Griffith: Hello, Mayor and Council Members. I'm thinking you can seethe --the beginning of our annual report for the Meridian Arts Commission. Can you all hear me okay? Okay. Okay. So, the Meridian Arts Commission operates with their mission statement, which is to develop, advance, and nurture all facets of the arts, to enhance the quality of life for Meridian residents and their visitors. So, we are a commission of eight, serving three year terms, with one youth commissioner serving a one year term. An ex-officio of the city government and the arts and culture coordinator. So, next slide. So, the --we operate in 2020 with three different subcommittees. The first one is the public art subcommittee, the events and outreach subcommittee, and the Initial Point Gallery subcommittee. So, next slide. The purpose of the public art subcommittee -- subcommittee is to identify and develop public artwork in Meridian and it's through the MAPS resolution that -- that MAC receives 50,000 dollars annually and the public arts commission is tasked with identifying and developing public art projects that effectively use this funding to expand the collection of the public art throughout the city. Next slide. So, in 2019 there were three different works of art that were proposed and approved on and those were installed, then, in 2020. One of them being the bronze at Fire Station Number 6 and, then, two individual art sculptures in the two different city parks, one at Champions Park and one at Renaissance Park. Next slide. The other thing that the -- the subcommittee takes care of is our traffic box series. So, in 2020 there were 20 -- there were ten new wraps installed. Five of those were chosen from local artists and funded by the MAPS program and five wraps were selected from the West Ada School District student art show and those were funded by MDC. So, the public art plan -- we were tasked with a goal to develop a public art plan that would help guide the selection and installation of future public art pieces in Meridian. So, a partnership was developed with Via Partnership, a public art consultant. They put together a questionnaire that was distributed to all Meridian residents and I believe we received nearly 300 questionnaires back. They also spoke to city employees and community leaders on the arts development possibilities and they provided a workshop for the Meridian Art Commissioners in -- in organizing and developing a public art plan. So, what's next? MAC will hold a facilitated workshop following -- following up on that and that will happen in March -- the end of March of this year. The next thing that this committee has taken care of is initiating the mural series project. So, the goal is to have three new murals for Meridian, the first murals of the city's collection. So, last year there -- there was the call out to artists and to businesses to -- to -- to house -- home these -- these different murals. Three different businesses were selected. One of them was the Boise Co-op in the -- at The Villages. The other were located in the near -- in downtown area at Sage Point Financial and the Meridian Cycle. So, three artists -- different art -- artists or art groups have been selected and those projects are expected to be completed in late summer, early fall of 2021. The events and outreach subcommittee. Their purpose is to provide events and activities that engage Meridian residents in the visual and performing arts in a family and friend --or family friendly setting. So, they--this committee was met with some big challenges, because these were all social events that have been planned. One of them, which is the concert series, that was shuttered until 2021 and those -- those artists that were selected for the 2020 series concerts were now going to be -- they are going to be doing the -- the concerts in 2021 . So, a major event that -- that Page 84 Meridian City Council Work Session Item#3. March 2,2021 Page 5 of 24 the events and outreach committee takes care of is Meridian Art Week and those events were -- were -- they happened last year, but they were -- had a little bit different take on it because of the pandemic. The art drop went on as -- as before and that's where artists developed little pieces of art and hid around -- hid their art pieces around downtown and people could find those and claim them as their own. The chalk art competition took on a little different look. Rather than having artists congregate in the downtown area and painting on city sidewalks, they -- they instead painted on their driveways and sidewalks of their homes and their individual neighborhoods and, then, shared their art on social media and since it was a competition that was, then, judged by the photos that were submitted and new this past year were the art workshops that happened with social distancing, et cetera, and there were 13 classes offered. A paint night. Acting and improv. Dance. Hand drums. Writing. And floral design. And, then, because the art drop has been so successful the committee decided to take a spin on -- spin off of that for the holidays and do an art drop -- an ornament drop in December of last year and that was a big hit. It appealed to a wide audience, brought people downtown, and these ornaments were gently hidden and hung on trees and bushes, etcetera, and people could find them and claim them for their own. So, I think what's next with that is that it's going to happen again and the Initial Gallery -- Initial Point Gallery committee, the purpose of this committee is to provide a fine art gallery space for the showcase of visual art, both two and 3D for the Meridian students of the West Ada School District, as well as local and regional artists, both emerging and professional in their level of expertise. So, again, this was another -- another area that got hit with -- and needed some changes with the pandemic. The -- typically we schedule 12 one month long shows throughout the year and this year eight of those shows were able to be done and within those shows there were 98 artists that showed their works. So, the -- and that -- and, then, last year, of course, were selected -- we select a year in advance for our next year's exhibit schedule and interestingly we -- we had double the average number of applicants for the '21 calendar year. We did -- we did do something a little different and that is that we have -- we have established a continual call to artists and, then, with notices as to when we will be doing the selection. So, if somebody wants to apply for the following year they -- they know that they need to get their application done. So, what's next for MAC in 2021? The design to public -- the design of public art installations for the Ten Mile trailhead area. To complete the public art plan. The Concerts on Broadway series to resume. Meridian Art Week. The holiday ornament drop. And to have 12 Initial Point Gallery exhibitions. And I do want to add that the -- the artists whose gallery shows did not happen last year, they were -- they were absorbed into the schedule for the 2021 exhibit and we do -- with the gallery we also like to have at least three to five artists showing in one show or a group show, such as the Treasure Valley Art Alliance, just to really beef up the variety and -- and the number of artists that are showing to hopefully reach a broader viewing audience. So, with that said I always want to remind everybody that the -- you know, the art isn't just for beauty and beautification of our city, even though that's -- that's so very important, but it also is important to know that it connects businesses to the arts, both visual and performing, and it's a -- it's a very much integral -- integral part of our economy. So, if you look at our state statistics, the arts and cultural productions add about two billion dollars to the state economy, which is about 2.8 percent of the Idaho economy that can be traced back to the arts and culture. On a national level it contributes like 877 billion dollars or Page 85 Meridian City Council Work Session Item#3. March 2,2021 Page 6 of 24 about 4.3 percent of the national GDP. The arts and culture also supports nearly 21 ,000 jobs in Idaho and if you look at the people that attend art events, about 58 percent of Idaho adults attend live music theater or dance performances in the state and an additional 37 percent of the adults attend art exhibits. So, this information was compiled with data that's published on the National Endowment for the Arts website and arts.gov and based on 2017 findings and -- and some before that. So, we do know that the -- the course that the -- the economic impact of last year is significantly -- has significantly impacted artists, especially from the performing standpoint. So, with that said I want to thank the Council Members and the Mayor for your continued support of the Meridian Arts Commission and I guess that's it. Thanks for having me come and give you our annual report. Simison: Thank you, Bonnie. And I think it would be important to -- Bonnie is the new chair of MAC this year. It's -- we haven't had a lot of chairs over the years. They have tended to stay on for quite a long time, so I guess Bonnie you have signed up for multiple years in that role, so congratulations. The one question I had -- and I didn't see it on the plans for 2021, but what is the plans in 2021 on the murals? Is there any planned activity for that or is that a 2022 project? Griffith: Well, I think it's -- I think it's going to be a 2022 project, just -- I don't -- I'm not on that committee, so I'm -- I'm only going to say that from --from what I understand, because we will be finishing -- we will be putting those first three murals up -- there very well could be a plan to -- to go forward with more. I mean that was -- that was my understanding is that this is the first -- the first three. Simison: Right. It wasn't listed on your 2021 list of what's ahead, so that's why I was -- didn't know if the plan was to do those murals for '21 or -- Griffith: You know, I don't know if-- is Jessica Peters -- I'm not sure if she's attending the meeting this afternoon or not. She is the chair for that. Simison: And I see Audrey --Audrey is here as well, so -- Belnap: Uh-huh. Mr. Mayor and Bonnie, yes, the murals -- in this list of what's next in 2021 the murals will be completed around August or September of 2021 . Simison: Okay. Griffith: And I think the question was are we going to be doing more murals. Simison: No. I was looking at just this year, because they weren't listed on your what's next in 2021 for -- on that -- on the MAC list, so that was just looking to see if -- that was what my understanding was, but I didn't know if I misunderstood, so -- Griffith: Oh. Right. Yes. I think -- I think I mentioned earlier -- maybe I -- maybe I only thought this, but the fact that they were selected in 2020, but they were to be completed Page 86 Meridian City Council Work Session Item#3. March 2,2021 Page 7 of 24 in late summer of '21. Simison: Council, any questions? Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: Chairman Griffith, thank you for coming this evening and thank you for your presentation. It was well thought out and well prepared. Thank you so much. One thing that I wanted to touch on were these murals as well. I really like these murals. I think they -- they are a fantastic addition to our city. I especially like these murals when they are downtown. Griffith: Yes. Thank you. Bernt: That's -- that's where they are meant to be. I like the murals over at the co-op. It's just not the same when these murals aren't downtown Meridian. So, if you could maybe forward a message to the subcommittee and let them focus those murals on downtown Meridian where -- where they can be and as possible that -- that would be -- that would be great. Griffith: Thank you very much for that input and, yes, I will do that. Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: Bonnie, thanks again for the report and thanks to the committees and Council Member Borton is not here, but appreciate his role as an ex-officio in supporting your work. Bonnie, I'm just curious if you could give Council a flavor for the amount of time you and your fellow Commissioners put into your role on a -- on a weekly or a monthly basis. I know that it's not that you just show up at the meeting and -- and run off to the races, but you guys are putting some significant time to be prepared. I was hoping you might share some of that with us. Griffith: Well, you know, from -- from -- I think Audrey probably has the statistics for that, but I will tell you there is certain times of the year that we are -- we are busier than others, but, you know, I -- I would say that there is probably an average of -- anywhere from five to eight hours extra besides committee meetings that commissioners spend time working on -- on projects and research, etcetera. Cavener: Thank you. Mr. Mayor? Belnap: Mr. Mayor? Page 87 Meridian City Council Work Session Item#3. March 2,2021 Page 8 of 24 Simison: Councilman Cavener. Griffith: Audrey, do you have anything else? Can you add to that? Belnap: Yeah. I was just going to mention that I collect the volunteer hours from the commissioners each month and the average is usually around 30 hours for the whole commission each month. Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: Bonnie, you touched on this and I just -- I wanted to commend you and the commission. Your pivot with the holiday art drop this year, big -- big fans in the Cavener household. I know lots of folks in our community really appreciate it. So, I wanted to thank you and just really appreciate how the -- the commission pivoted in light of COVID and really captures a lot of that. I am curious, though. There has been some conversation at the legislature about impacting public art and arts commissions and local jurisdictions abilities to approve art projects or put it out to the vote of the people and I'm -- I'm curious if you or your fellow commissioners have discussed that and if you have an opinion one way or another. Griffith: It actually hasn't been discussed, because I think that the proposal just was made last week. I'm thinking like Wednesday maybe. So, we don't have a commissioners meeting until the 11th of March and I mean there is -- I certainly know that there are some of the commissioners that are -- that are well aware of this now and that does have a significant impact and I will tell you why is because the public art that is put out, you know, whether it's some sort of a structure -- a bronze metalwork, whatever, you know, when you -- if -- if you look at 30,000 dollars, that's definitely on the -- that's a very low end amount for that type of work. So, personally, I'm going to be championing my fellow artisans to write letters to their legislators if this passes committee. Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: Bonnie, thanks. I didn't mean to put you on the spot. I know it's -- I have -- I have wrestled with, you know, some of our public art decisions in the past, but I -- I wholeheartedly believe so much in the commission and the voice that you bring to our city that I -- I worry so much if -- if other folks, particularly down at the statehouse, are trying to mess with the great work that you are doing and you touched on that in your report. So, I know many Council Members are supportive of you and the commission and aren't supportive of that potential legislation and I'm happy to hear that you and your colleagues will be voicing even individually your -- your opinions on that. Mr. Mayor, if I -- if I may. Page 88 Meridian City Council Work Session Item#3. March 2,2021 Page 9 of 24 Simison: Councilman Cavener. Cavener: Thank you, Mr. Mayor. I know Council Member Bernt touched on maybe some preferences around murals. I -- I appreciate hearing that. My-- my one suggestion might be is as you are looking at -- at potential art projects for Meridian over the next year and future years that maybe we find an opportunity to -- to find some art that really showcases the unity that I think is sometimes lacking in our community and in our country. I think clearly we have been stretched over the past year and any opportunity that we have in public art to try and bring our communities together is something that I would really love to see over the next year. So, one person's opinion, but just wanted to pass that along. And, again, thank you and thanks to the commission for all your great work. Griffith: Well, thank you and, you know, anytime anybody wants to visit about ideas for art I'm always open to hearing that. I'm a phone call away. Cavener: Great. Thank you. Perreault: Mr. Mayor? Simison: Council Woman Perreault. Perreault: I really appreciate Councilman Cavener's idea about that. I think that's a fantastic idea. I'm curious. Councilman Cavener, are you thinking in lines of communities within our valley, like something that focuses on Treasure Valley as a -- as a whole and not just each individual city? Are you thinking more along the lines of cultural -- cultural and racial unity or -- Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: Appreciate the question, Council Member. It's a fair question. I think it's both and -- and, ultimately, if you have seen any of my doodles in a Council meeting you know that I'm -- I'm not qualified to be an artist by any way, shape, or form. I just think that there is some -- some things there that, you know, we have done a really good job as a commission just kind of responding to the -- the themes and values of our community. I look at kind of the hero's walk that we have over at Heroes Park as really being responsive to celebrating both local and national heroes and so I think there is some opportunity there. Again, if that's the direction the commission goes, great. If not, there is not going to be any disappointment on my end, it was just more to plant a seed for the conversation. Griffith: I appreciate that and -- and Audrey -- we -- we do have a new committee that -- that's beginning. The acronym is AIM. Do you -- can you tell me exactly what that stands fo r? Belnap: Yes, Mr. Mayor and Council Members, this is along the lines of another effort the Page 89 Meridian City Council Work Session Item#3. March 2,2021 Page 10 of 24 Arts Commission is putting forward. We created a section called the Arts Inclusivity Meridian or AIM and the purpose is to -- is to evaluate our efforts on how we can include all people in our efforts, whether it's our events and activities or our calls to artists, how we can include as many people as we can and it's a unification effort definitely. So, we don't have any set actions yet, it's more talking about goals and potential ideas. So, we are hoping to -- in the next year or so come up with more actionable items, whether you see that in our -- in the artwork we put out or the events, things like that. Simison: Thank you, Audrey. Council, any further questions. All right. Thank you very much, Bonnie. Appreciate it very much and look forward to seeing you again real soon. Griffith: Okay. Thank you so much for the invite to do the report and you all have a great evening. 22. Historic Preservation Commission: Annual Report Simison: Thank you. So, with that we will move on to Item 22, which is our Historic Preservation Commission annual report. So, look forward to you topping that report and turn this over -- I don't know if it's going to be -- looks like it's going to be the duo. I will officially turn it over to Blaine. Johnston: Mr. Mayor, Members of City Council, thank you for this opportunity to talk to you about our annual report. Josh and I are the face of HPC. You see us guys a lot. But without our other commissioners, Nary, Lusignan, Ault, Hart, our youth commissioner Fitzgerald, and our Council Person Jessica Perreault, we couldn't get done what we do. So, I want to shout out to our commission members for everything that they do and with that I'm going to turn it over to El Segundo. Evarts: Yeah. My esteemed colleague. Thank you, Mayor, City Council Members, those of you watching online. It's a really fun commission. It's amazing to me to see how much energy we get out of our group every single month when we are tackling something like -- like history. In this last year one of the big initiatives that we took on was expanding our virtual tours that we are offering online. So, historically we worked with Hullfilm to create these virtual tours. It started out with the Pine Street school being able to navigate through those 3D panoramic videos to go in, touch objects, click on pictures and learn about the Pine Street school. This last year we actually went back to Hull, had them do the Meridian City Hall and Creamery, as well as the Meridian Speedway. So, now that we have this platform in place we are going to be looking to expand that to sites every single year where we can have this kind of rich experience. So, even though Hull is doing the work of stitching these together and taking these photographs and producing these products, our commissioners are the ones that are scouring the archives and finding those interesting photos and stories and everything that get put up there and that's a lot of the work that our staff does. Blaine and I don't spend a lot of time down there, so some of the people that you don't get to see are living down in the basement and doing that hard work for us so we can look good. We did include a link in here to that project, again, in the materials, if you would like to go view that. National Registry. So, Blaine and I were Page 90 Meridian City Council Work Session Item#3. March 2,2021 Page 11 of 24 talking about this before we got here tonight. In the ten years that Blaine's been on the Historic Preservation Commission and certainly in my six years, we have never submitted anything actually to the National Registry, so -- under -- under our tenure. So, we are pretty excited that we are now going to have two of those submissions in the last two years. So, last year we got a 2,000 dollar grant to do the Meridian Speedway and what's called a reconnaissance survey. We briefed you guys on that last month. So, we completed that survey. TAG Historical Research did that work for that intensive survey and we actually just got the information back from SHPO on that, so what we wanted to share with you is there were a couple items that SHPO additionally wanted. So, that's the State Historic Preservation Office. So, TAG is working with SHPO right now to get those last few details nailed down, so that SHPO would be willing to submit that and approve that submitted to the -- to the National Registry. What that's additionally opened up for us, though, is we are looking at -- well, I guess before I go on -- is that we are going to -- we just won a 5,000 dollar grant for this year to continue to work for Meridian Speedway, but to also add another site. So, we are working on that site right now. We are kind of in the initial stages of assessing that, going to meet with the owners and have another site. Those things happen I think in, what, 50 year increments, so they have to be at least 50 years old and what we are finding as a commission is that we have lots of buildings that we don't historically think about being that old that are now. So, the Masonic Lodge, things like that that are real fixtures that we have got an opportunity to -- to be more active as a commission to get these things recognized. So, we are pretty excited about that. May is our Preservation Month. So, we do a lot of activities. So, this last year we had to go virtual. So, with the shutdown that we all got to experience we did a lot of work posting things via Facebook. We actually --there is a strong community group that's run by one of our former councilman or commissioners that -- Robert Mortensen that he manages, which is a Meridian History page on Facebook. So, we really activated on Robert's page and we are providing materials and if you have got a chance to be out there it's fantastic. Lots of engagement. A lot of -- I'm trying to track down this piece of history, that piece of history. Does somebody have a picture of this storefront. And when you get the community involved I think one of the things that we have learned kind of through COVID and the pandemic is social media is a pretty powerful tool and we can get a lot of information when you engage the community it gets to be pretty exciting. So, one of the things that we are doing for this year in kind of preparation for May preservation -- or for Preservation Month is one of our commissioners Jacy built an entire online scavenger hunt. So, it's got a timed out set of posts that are going to happen where people are directed to go find things and, then, we are going to be providing prizes to people that finish that scavenger hunt. So, again, trying to activate our community and meeting them where they are at to -- to go and experience a lot of the history that exists in Meridian. One of the things we took on last year was our branding. So, we had a lot of -- a lot of things that we were using over the years. I think we were very focused on history and not so much what our brand was, but as we were getting more active in social media and active with our messaging we thought a brand would be important. So, you can see this logo here. We wanted to kind of honor the City of Meridian and its year and do something very very simple and this was the concept that we came up with that -- that we are using as part of our messaging as a -- as a commission at this point. So, what's next? What are we going to be doing in 2021. So, we did a lot of work in conjunction with the city to Page 91 Meridian City Council Work Session Item#3. March 2,2021 Page 12 of 24 basically put together a social media outreach plan. So, we think we have got that nailed down where we can kind of, again, meet the city where they are at and use of social media, but do that also under the construct that the city provides us and wanting to honor that and make sure that we are not operating as nefarious characters, of which we are, but we are trying to act less like that. We want to continue our efforts on the Meridian Speedway, as well as a new site for this year and got the grant to be able to do that. We are looking at those additional sites and I think at this time next year we are going to be able to share that we have got an additional property ready through the SHPO process and ready to submit to the National Registry and I think that's exciting on a number of levels, because it's -- it's giving us -- you know, we were trusted with a 2,000 dollar grant, we were able to perform, and I think that kind of success led us to get in a larger grant this year. So, I think as we are looking at some of those larger efforts that are interfacing with our state organization, as well as with the national organization, it's just giving us more relevancy in what we are doing as a commission here in Meridian. So, with that we just want to again -- I will speak for both of us. We just really appreciate you guys, like the opportunity to do this. We -- we love it. Like this is -- this is I think we have fun because we are doing something that we all enjoy. Johnston: Enjoy. Evarts: Yeah. That we really really enjoy and you guys have given us great trust, so we appreciate that. So, questions? Simison: Thank you, gentlemen. Council, any questions? Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: No question, just a comment. Great to see you guys have a good time with this. History is fun, I enjoy it, and we have got some great things in this community to make people take notice of and it's exciting to see you out there, take a look at things, what can be under historic preservation and get that attention. So, appreciate all that you guys do and the whole -- whole group that are involved in that. Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: Like every year you guys come before us I'm like, man, HPC can't do anymore. They can't accomplish anything more. Like this is the peak. And, then, every year you come back and you just keep crushing it and so I get excited every time we get to have you guys on the agenda. I think I asked this question last year, but I want to ask it again. Josh, to your point you guys kind of got a little bit of bucks and you did some great things and now you have got other organizations that are wanting to give you more bucks to do more great things. How can the City Council support what is just great momentum that's Page 92 Meridian City Council Work Session Item#3. March 2,2021 Page 13 of 24 coming from the HPC? Evarts: You know, I will answer, maybe you want to add on. Johnston: Go ahead. Evarts: I think what you -- I think you guys provide us tremendous support. I really do. You know, in fact, when we were wrestling through kind of our social media, which can be a very complex topic, you know, we had engaged with the Mayor's office last week to get some clarity on what should we do, because we want to play inside the boundaries that you provide, what -- what can we do, what can't we do and the office was super responsive. I think we have come up with a -- with a -- with a workable solution, you know, that fits inside of what the city wants to do and, then, allows us to go out there and do the messaging we want to do. We have been very pleased -- you know, more money is not necessarily something like from a resourcing standpoint we don't need more money. I think our budget is appropriate. We take that pretty serious -- Johnston: We do. Evarts: -- as a commission, like we are very very tight with the purse strings in making sure that we are not spending money for money's sake and we are aggressive about going after these grants, because we want to be good stewards of city capital and taxpayer dollars, so, no, I just -- I'm just thinking, you know, the pat on the back. I mean every one of you that I see in Old Town Meridian when I'm bouncing around are always super grateful. That means a lot to us. So, just gratitude and -- Johnston: Just a big thank you -- Evarts: Yeah. Johnston: -- for everything you guys do for us. Evarts: Yeah. And definitely if you see our other commissioners -- because you get to see us yea whos all the time, but, you know, I think if you were to take a moment out of your day to -- to thank some of our other members that aren't in here, because they -- they -- you know, if you are a historic preservation commissioner you are very different than arts. Arts people tend to be very outgoing by their nature, so I think that they get fed because of their interactions. The rest of our commission where -- it really is introverts that love history and I think it's important that -- even though they are not gregarious and outgoing and they are not going to be up here to give -- Johnston: Some of us aren't. Evarts: That -- give them a thank you. Send them a note. I think that would speak volumes. Page 93 Meridian City Council Work Session Item#3. March 2,2021 Page 14 of 24 Johnston: Yep. Evarts: Yeah. Cavener: Mr. Mayor? Perreault: Mr. Mayor? Simison: Councilman Cavener, if you want to finish your line. Cavener: I just -- thanks again and, please, yeah, pass along our thanks to the commission and thanks to Council Member Perreault for serving in that ex-officio role. Again, I'm going to be happy to eat my words next year, but you guys are like the best version of HPC that we have ever had. It's just -- it's really really exciting. Simison: Council Woman Perreault. Perreault: So, first of all, let me just say that I have not been the best ex-officio member that I could be. This -- all the roles have kept me exceptionally busy, but it's because I trust these guys so much and they -- every time that you come before us you have such excitement about what you do and like who would think that the HPC committee would have the two most exciting, you know, enthusiastic people in our volunteers and I love it. So, thank you, gentlemen, so much. And the entire commission. But also I want to say every time that you -- that you present I learn something new and Meridian is -- is a new city relatively and there has been so much I have learned from you all about the history of Meridian, because, you know, I just don't think of -- of all of Meridian as having this historic -- you know, I just don't think of us as having this history and you all have been able to find these opportunities and really bring it to the forefront. So, appreciate that very very much. Thank you. Johnston: Thank you. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: Just a comment both for the Historic Preservation Commission and the Arts Commission, especially with some of the things you talked about, the legislature. Just want to express how incredibly important I think both the arts and -- and our work on history are for us. You know, it's all about our identity and our sense of place as a city and I think it's incredibly important for us and I think it -- and I think it serves all of us and thank you very much again for all the work that you are doing. Johnston: Thank you. Simison: Well, if it helps, we can see if City Council can approve some more buildings, Page 94 Meridian City Council Work Session Item#3. March 2,2021 Page 15 of 24 so there will be more work in 50 years for the next commission members and if you need it, we can -- I can volunteer Councilman Hoaglun to walk around and he can remember everything from when he was three to identify as a potential historic property and bring some of that narrative that sometimes it's necessary for something to be considered. So, he's your -- he's your Council resource. Johnston: It's not a bribe, but I will buy you a coffee and we can do that. Simison: Thank you both. Johnston: Thank you so much. Simison: Next item on the agenda is Item 23, our Police Department Code enforcement. Continuing our discussion regarding potential ordinances relating to parking in front of mailboxes. So, with that I will turn this over to Lacy to continue our conversation and, unfortunately, we don't have Mr. Borton here, who was probably the impetus for this conversation, but, hopefully, we can navigate effectively without him. Lacy. Ooi: Mr. Mayor, Members of the Council, I'm Lacy Ooi, supervisor, code enforcement with Meridian Police Department. I'm not nearly as exciting as the last two presentations, so at least you had that opportunity. The Police Department asked me to appear before you on February 16th to present a proposed amendment to the parking code prohibiting parking in front of mailboxes. At that time you asked me to come back with more information and present it as a department report at this workshop. I'm requesting an additional parking regulation to be added to Meridian City Code 7-2-213 that prohibits parking, except momentarily, for blocking access to a mailbox. The suggested regulation would prohibit parking within ten feet of a mailbox during the hours of 8:00 a.m. and 5:00 p.m. on any day that is not Sunday or a federal holiday. The goal of the regulation is to allow reliable, timely delivery by the United States Postal Service and this section of code for the parking regulation will come with a payable fine of 15 dollars. This regulation is being requested after I was contacted by Council President Bernt regarding a citizen -- citizen asking Councilman Borton why a regulation for parking a vehicle in front of a mailbox did not currently exist in the City of Meridian. The concern was addressed after he had been made aware that some senior citizens were not having mail delivered by the USPS, including the delivery of prescription medications. Per postal operation manual the United States Postal Service establishes the manner in which each delivery customer receives its mail. If the USPS determines that they are continually unable to deliver mail established by their delivery method, then, the USPS can declined to deliver the mail and customers may be asked to pick up their mail at the post office, rather than receiving delivery curbside at their mailbox. The majority of surrounding cities have adopted Idaho State Statute Title 49, Chapter 6, that are just basic rules of road. That outlines the most common parking regulations. This section of Idaho State Statute does not include parking in front of a mailbox and blocking access. The city of Nampa, city of Caldwell and Kuna have adopted regulations prohibiting parking in front of a mailbox. The city of Nampa's code states parking within ten feet of a freestanding mailbox or blocking the same from postal vehicle access is prohibited. The city of Caldwell states improperly parked vehicles Page 95 Meridian City Council Work Session Item#3. March 2,2021 Page 16 of 24 in front of a mailbox in a manner that prevents the distribution of mail by the U.S. Post Office may be fined 75 dollars. Kuna city code simply states parking is prohibited in front of a mailbox. Some other cities within Idaho have adopted some variant of a parking regulation for blocking, including Coeur d'Alene, Lewiston, Sandpoint, Chubbuck and Mountain Home. Did they receive that? Johnson: They don't see anything. Is there something supposed to be on the screen? Ooi: I had done the attachment with the other city codes. Johnson: Okay. That's been in their packet. I didn't know you wanted it displayed. Ooi: Oh. I didn't -- that's fine. I just didn't know where it would be. I'm new. Sorry. So, I did include this in the different writings of the different cities and, really, we just came to the consensus of what we felt would be right for our city. Because the City of Meridian doesn't currently have a regulation making parking in front of a mailbox a violation, there is no mechanism available to track our complaints for this issue. My opinion is we probably receive one to two calls a month asking for enforcement of this type. Calls are also fielded and dismissed by Ada county dispatch. I do believe if this regulation is codified our calls for service will increase, as we currently have educated our residents, homeowners associations, dispatch and the USPS that we are unable to enforce this parking issue. Our common practice for enforcement of parking violations is usually complaint based and an education first approach. We do usually issue tickets immediately and proactively for parking impeding a sidewalk, handicap accessible violations, and fire hydrant distance. When we -- when we receive calls for service the complaints are filtered into each code enforcement officer's assigned response area and the address -- and address based on availability and the geographic location of our caseload. These parking complaints would be reactive to the complaint and by the time of our response the vehicle would have been parked for a decent amount of time validating a violation. The complaint could be handled through Ada county dispatch and assigned to a patrol officer or community service officer and the call would be dispatched based on its lower priority level. Our goal with this provision prohibiting parking in front of my mailbox will be to educate the violator with a parking warning, notice, or verbally if we are able to contact the driver and have the vehicle moved. If we respond to a repeated call for service regarding the same vehicle or violators a citation will be issued. If desired we could utilize public information officers and our social media to help educate the community in a bigger spectrum. That would also increase the call load. Other concerns that I have heard addressed were the distance. Ten feet from the mailbox. The distance was chosen based on other cities' current code -- current codes that are in effect with consideration of the average size delivery vehicle and their ability to drive in and out of the delivery area. There is a chance this may eliminate -- eliminate some off-street parking -- on-street parking currently available, especially in courts or circles. In regards to the courts and circles, we already find many people are parking in violation of the current regulations by parking perpendicular into the roadway and utilizing a space that really isn't a parking spot at all. A second discussion topic was delivering to a community box that allows parking in front of the central delivery location. Parking in front of those Page 96 Meridian City Council Work Session Item#3. March 2,2021 Page 17 of 24 community type mail receptacles does not prevent delivery, because they are back loaded by a mail carrier that already has to exit their vehicle. The words freestanding mailbox could be added to our regulation if it was a great concern. Another discussion was the allowance of parking in front of your own mailbox. I would not recommend that the ordinance include this exception for parking in front of your own mailbox when -- when the majority would inadvertently block your neighbor's box. It could also create enforcement issues for vehicles that are not currently registered to the address location that we are out on and they -- and they may claim residency. With that information being presented I will stand for questions. Simison: Thank you, Lacy. Appreciate that information very much. Council, any questions? Perreault: Mr. Mayor? Simison: Council Woman Perreault. Perreault: Lacy, thank you so much. Just a couple of questions for you. I was going to ask a question about the ten feet and how that seemed to be, because it seems to me that ten feet on either side of a freestanding mailbox is quite a bit of space. We regularly hear applications in which we have a mailbox --freestanding mailboxes that are on private streets in a neighborhood and with townhomes and other lots that are very narrow, there -- there isn't sometimes even ten feet between the mailboxes and part of what we often approve or what we get requested to do is to allow for a certain amount of on-street parking for visitors and it's a frequent part of our conversation and -- and we do approve applications where on-street parking is allowed and there is an expectation that visitors would use the on-street parking and this typically happens in the same neighborhoods where the mailboxes are close together. So, do you have any suggestions or recommendations for us as Council as we hear these applications in the future to be looking out for that and also is there are a way for a resident to sort of appeal if there really truly is no other place for them to park in a particular neighborhood? Ooi: In response to the private lanes, which it's sounding like that's where that's normally occurring, private streets wouldn't be enforceable. So, private lanes are -- the only thing that we can enforce on private lanes are fire lanes and handicap marked spots, so it wouldn't be on private lanes. If they are the -- the narrow lanes they probably are under the width requirements for parking anyway or if they are just within a subdivision or something that's designed with private lanes we wouldn't be enforcing on those. Strader: Mr. Mayor? Simison: One second, Council Woman Strader. Did you have more to add to the second question? Ooi: No, I didn't. The rest of it I think we would be -- Page 97 Meridian City Council Work Session Item#3. March 2,2021 Page 18 of 24 Simison: Okay. All right. Council Woman Strader. Strader: Thanks for the follow up on what the other cities are doing. I think it's important that everyone gets their mail a hundred percent. The medication example is a great example. I think some kind of regulation makes sense. I am also struggling with the ten feet -- why we chose ten feet. Is there -- is it just for that clarity of a bright line of when someone is in violation that we would prefer the ten feet versus like the Caldwell approach, which is, you know, pretty straightforward if it's parked in a way that prevents the distribution of mail you are in violation and maybe that would allow us to use more judgment or -- how do we -- maybe give me some flavor for how you chose the form of just strictly ten feet versus a more general statement. Ooi: So, an average delivery truck is 14 and a half feet. So, it needs to have time to go -- space to go in and out of the location. I did look up the driving training records for mail postal carriers and they basically say that a mailbox is blocked if it's actually less than 15 feet. That's how they train them for like your base of driving is if it's anything closer than 15 feet and, then, yes, the number -- assigning it a number makes it more enforceable, one, for us and one for the code for -- if we ended up in court. So, if someone contested it and we were able to document that they were within that ten feet, that gives a more direct wrong or right than if I would say it was blocked, because it may just be blocked to me, because I'm a bad driver. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: Thanks, Lacy. That's really helpful. I -- I think with the information which -- maybe I was spatially challenged, but not realizing that a delivery truck is 14 and a half feet, it's starting to make more sense to me, you know, so I think I'm feeling better about -- about the approach. I -- I do think we could have some challenges, maybe some unintended consequences with our townhomes, you know, I don't know, maybe we should think that through a bit or maybe get -- I guess I would be curious if you had any input from the community development -- like the Planning Department if they were overly concerned about this and how that might affect us. Simison: And maybe if I could -- because I know that a lot of places -- new places I have seen, they have gone to a consolidated delivery point. You really-- new places don't have all that and I even go back to my subdivision where we have consolidated for townhomes on private lanes and we have mailboxes in front of single family homes. Does our code contemplate that? And maybe this is a question for someone in Community Development, but is there any sort of standards that people expect? Nary: Mr. Mayor, Members of the Council, again, I'm not totally certain. I do know there are design standards that require certain things. I was going to answer also part of the ten foot question. That's the same distance we require you park away from the garbage can. So, that's a -- that's another reason for that measurement, so we use the same Page 98 Meridian City Council Work Session Item#3. March 2,2021 Page 19 of 24 measurement for that. But whether or not Planning has a requirement-- I don't know that, so that might be another question to Planning, because we probably do need to at least have them, you know, look at this and see will this affect any of their reviews, because as -- as Council Member Perreault mentioned, you know, the Council doesn't have to look for mailboxes, you have plenty of other things to do, but certainly that is part of the review process as those things get looked at, because they get looked at by police, they get looked at by the Republic Services, they get looked at by a variety of different folks for a variety of reasons like that, but that one, I'm sorry, I don't know the answer specifically. Simison: My understanding is the Postal Service is trying to push everyone towards a centralized delivery location, because they don't have the resources to drive to everybody's home, but I don't know how that's being applied or not. Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: Again, question for -- for Mr. Nary. Bill, would this -- if this were to come back to us, would this be housed in Title 7 or would it fall under Title 11 within the UDC? Nary: So, Mr. Mayor, Members of the Council, Council Members Cavener, I think our intention was to go to Title 7, because it's a police regulation and that's where the parking regulations are, rather than a standard in the Uniform Development Code and, like I said, I will probably have to have Planning weigh in, but that, of course, is a more attenuated process, because you got to go through the P&Z Commission first and, then, to Council, but I don't think it makes as much sense in the parking code as -- or in the UDC as it does in the police code. Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: I think the reason for my question is -- I appreciate what's trying to be -- be addressed here. The ten foot length is -- I think will bring with it some unintended consequences, particularly in some of the developments that we have approved over the past few years. We have made decisions based on the amount of public parking that we are going to lose and -- and I know that Council in the past few years we have really been very -- we have weighed in a lot on the amount of on-street parking and so shrinking from ten foot to maybe a smaller amount is probably something I would be more supportive of, but I also wonder if it makes sense in -- in all of our zoning categories. So, clearly in a -- like in an R-2 or R-4 or even an R-8 I think that may make sense, but in a higher density development maybe more of those, more often than not, have these, you know, mail units, as opposed to a freestanding mailbox, but I worry again about -- we see this play out at town halls and I'm sure the Mayor's office gets a lot of this, that neighbors fight with neighbors and you -- you see this on a daily basis, they will use every tool in their toolbox to mess with their neighbor and we don't want, you know, apartment folks -- you know, Page 99 Meridian City Council Work Session Item#3. March 2,2021 Page 20 of 24 somebody living in an apartment calling on their neighbor, because they are parked out front in a parking spot where the mailbox is. I know I touched on that when we talked two weeks ago. The piece about freestanding mailbox I think maybe helps that, but I'm also still not completely sold. So, those are just some of my thoughts that maybe this is better housed in the UDC. I don't know, Mr. Nary, if it was in the Unified Development Code if that would impact private lanes at that point or not. Nary: Yeah. Mr. Mayor, Members of the Council, the enforcement authority still is with code enforcement, so they don't have authority to enforce it. Cavener: Okay. Perreault: Mr. Nary, could you speak up. Nary: Certainly. The enforcement authority here is right now housed with code enforcement is the intent or the community service officers. So, we don't have authority to enforce on a private street. Simison: And it was, at least, just again a reminder of certain elements. Most parking problems come in the evenings, not during the day when cars are typically vacated from areas. It is complaint driven. So, someone would have to, in theory, not have their mail delivered and, you know, typically -- if I'm not mistaken, I believe the Postal Service will actually put something on someone's car if it's blocking a mailbox and notify them why they did not get it. So, I think there is multiple steps that would have to occur before it would get to a code driven solution and, you know, like I say, parking problems are typically when everyone's back from their day -- not going to say it wouldn't happen, but it is more designed for those day things. But parking is going to become a bigger issue in certain elements besides just mailboxes here in Meridian, especially here in downtown as we move forward and in downtown you actually have the combination of various entrance points that are sometimes the entire length of the property, along with the mailbox, along with things. But I think some of their mailboxes are on their houses still and they are not even freestanding. So, maybe that's -- I don't know. But it's a great conversation. Councilman Bernt. Bernt: Thank you, Mr. Mayor. I appreciate the discussion. Thank you for the presentation. I don't have any issues personally with -- with this -- with this new code or, you know, I think it makes sense. People shouldn't be parking in front of mailboxes. I mean I just -- honestly, it's just as simple as that. I -- I think it was stated a couple weeks that we talked that -- that most thought that this was already, you know, something that we looked at and -- and said it's not something that we need to -- I don't think it's going to be a huge issue and I think that most people understand they shouldn't be parking in front of mailboxes and so -- and when they do they should move their cars, so -- Hoaglun: In my opinion well put. Thank you. Council? Strader: Mr. Mayor? Page 100 Meridian City Council Work Session Item#3. March 2,2021 Page 21 of 24 Simison: Council Woman Strader. Strader: Yeah. I think that's -- I think just looking at it holistically for people to get their mail, I -- the one piece I would say sort of to Councilman Cavener's point, I think if-- if we were to do this, if there was some follow up in Planning it would be appropriate to make sure we are not counting parking in future approvals and developments that we really shouldn't be counting I guess would be maybe some follow up I would hope to see. Because I wouldn't want to be giving people credit for parking that really isn't usable. Bernt: Mr. Mayor? Simison: Just a follow up to that, kind of back to my point, is it not -- if it only applies to 8:00 to 5:00, does that matter in your parking? Do we feel like there is an 8:00 to 5:00 parking problem in most of these areas where this would apply? I just don't have to -- have an answer, but, again, that's what the ordinance talks about, because that's when the mail is going to be delivered, not at all times. So, how should that be applied or not. Councilman Bernt. Bernt: Thank you. I think it's important to look, you know, maybe follow up with Planning just to make sure and verify that that's not going to hurt anything. I -- I -- I would be surprised if they -- if they count parking spaces in front of mailboxes. I -- I would be pretty surprised that that's the case. If it's going to give Council Members less heartburn and to just verify that that's the case, I think that, you know, sent out an e-mail and, you know, with verification. I don't think we need to schedule anymore time in regard to this on a Council agenda, but quick e-mail from -- from whoever in Planning can, you know, just verify that that's the case, that that's the way we have always done it I think would suffice. Simison: Yeah. My intention was to ask staff to at least address how mailboxes are currently -- I mean it doesn't -- how they are looked at moving forward from -- are they grouped, are they individual, what is that process, who makes that determination. Obviously, it wouldn't -- I don't know that they would want to go back and look at the approvals of the last five years and what that would be, but at least moving forward what that would look like. Perreault: Mr. Mayor? Simison: Council Woman Perreault. Perreault: To your point about whether we have -- we have an issue 8:00 to 5:00. Since people have started working from home I have seen a significant increase in cars on -- on the street, in the neighborhoods -- in my neighborhood and whatnot during the daytime. So, I do think that if -- if there -- you know, if we are going to -- if people are going to continue to work from home, which we don't know at this point yet, I do think it's something that -- that should, you know, we should still take into account, even though that may not be the busiest traffic time of the day, it's still there -- still a lot more people parking at home than there used to be during the day. Page 101 Meridian City Council Work Session Item#3. March 2,2021 Page 22 of 24 Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: Just real quick. I agree with Councilman Bernt's assessment. You know, ten foot, fine, we have to have some enforcement to it. Let's just get an update from Community Development and, then, once that -- we have that understanding we can move forward with this ordinance. Simison: Okay. Well, what we will plan on doing is we will get that update. Council President and I will discuss about whether or not to bring this back and how in terms of an ordinance for further consideration. I think there is at least three that I can easily say are in favor, unless Council President -- or Council Member Borton has changed his mind, but I can't imagine so. So, at least I would envision this moving forward for further process, discussion, and implementation. Okay. Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: Are you saying you might have to vote on this one? Simison: I don't think so. I think when people see it they will -- they will -- but I would be happy to if -- if I need to, so -- all right. Thank you, Lacy. Appreciate it. ORDINANCES 24. Ordinance No. 21-1919: An Ordinance (H-2020-0101 — Daphne Square Subdivision) for Annexation of a Portion of the SW '/4 of the SW '/4 of Section 27, Township 4 North, Range 1 West, Boise Meridian, Ada County, Idaho, and Being More Particularly Described in Attachment "A" and Annexing Certain Lands and Territory, Situated in Ada County, Idaho, and Adjacent and Contiguous to the Corporate Limits of the City of Meridian as Requested by the City of Meridian; Establishing and Determining the Land Use Zoning Classification of 4.97 Acres of Land from RUT to R-15 (Medium High Density Residential) Zoning District in the Meridian City Code; Providing that Copies of this Ordinance Shall be Filed with the Ada County Assessor, the Ada County Recorder, and the Idaho State Tax Commission, as Required by Law; and Providing for a Summary of the Ordinance; and Providing for a Waiver of the Reading Rules; and Providing an Effective Date Simison: Next item on the agenda is Ordinance No. 20-1919. 1 will ask the clerk to read this ordinance by title. Johnson: Thank you, Mr. Mayor. It's an ordinance related to H-2020-0101 , Daphne Page 102 Meridian City Council Work Session Item#3. March 2,2021 Page 23 of 24 Square Subdivision, for annexation of a portion of the SW '/4 of the SW '/a of Section 27, Township 4 North, Range 1 West, Boise meridian, Ada county, Idaho, and being more particularly described in Attachment "A" and annexing certain lands and territory, situated in Ada county, Idaho, and adjacent and contiguous to the corporate limits of the City of Meridian as requested by the City of Meridian; establishing and determining the land use zoning classification of 4.97 acres of land from RUT to R-15 (Medium High Density Residential) Zoning District in the Meridian City Code; providing that copies of this ordinance shall be filed with the Ada County Assessor, the Ada County Recorder, and the Idaho State Tax Commission, as required by law; and providing for a summary of the ordinance; and providing for a waiver of the reading rules; and providing an effective date. Simison: Thank you. Council, you have heard this ordinance read by title. Would anybody like it read in its entirety? If not, do I have a motion? Perreault: Mr. Mayor? Simison: Council Woman Perreault. Perreault: I move that we approve Ordinance No. 21-1919 with the suspension of rules. Cavener: Second the motion. Strader: Second. Simison: I have a motion and a second. Is there any discussion on the motion? If not, all in favor signify by saying aye. Opposed nay. The ayes have it and the ordinance is agree to. MOTION CARRIED: FIVE AYES. ONE ABSENT. FUTURE MEETING TOPICS Simison: Anything under Future Meeting Topics? EXECUTIVE SESSION 25. Per Idaho Code 74-206(1)(a) To consider hiring a public officer, employee, staff member or individual agent, wherein the respective qualities of individuals are to be evaluated in order to fill a particular vacancy or need. Simison: If not, Item 25, Executive Session. Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Page 103 Meridian City Council Work Session Item#3. March 2,2021 Page 24 of 24 Hoaglun: Mr. Mayor, I move that the Mayor and City Council go into Executive Session per Idaho Code 74-206(1)(a). Cavener: Second the motion. Simison: I have a motion and a second. Is there any discussion? If not, Clerk will call the roll. Roll call: Bernt, yea; Borton, absent; Cavener, yea; Hoaglun, yea; Strader, yea; Perreault, yea. Simison: All ayes and we will move into Executive Session. MOTION CARRIED: FIVE AYES. ONE ABSENT. EXECUTIVE SESSION: (5:36 p.m. to 5:52 p.m.) Hoaglun: I move we come out of Executive Session. Cavener: Second. Simison: Motion and second to come out of Executive Session. All in favor? MOTION CARRIED: FIVE AYES. ONE ABSENT. Hoaglun: Move we adjourn. Cavener: Second. Simison: All in favor? MOTION CARRIED: FIVE AYES. ONE ABSENT. MEETING ADJOURNED AT 5.52 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) 3 g 2021 MAYOR ROBERT E. SIMISON DATE APPROVED ATTEST: CHRIS JOHNSON - CITY CLERK Page 104