HomeMy WebLinkAboutPublic Works Net-Zero Budget Amendment Fiscal Yr 2021 Repair Ten Mile Bore Strike Item#1 s. Mayor Robert Simison
IDIAN City Council Members
� Joe Borton i
Treg Bernt
F . H O Brad Hoaglun
Public Works Luke Cavener 1
Department Jessica Perreault
Liz Strader
00
TO: Mayor Robert Simison
Members of the City Council
FROM: Tyson Glock
Staff II Engineer
DATE: 01/07/21
SUBJECT: NET ZERO BUDGET AMENDMENT IN THE AMOUNT OF S100,000 TO
REPAIR THE TEN MILE BORE STRIKE
REQUESTED COUNCIL DATE: 01/19/21
I. RECOMMENDED ACTION
A. Move to:
1. Approve a Budget Amendment to authorize spending the CenturyLink
deposit and repair the Ten Mile Bore Strike
2. Authorize the Mayor to sign the amendment
II. DEPARTMENT CONTACT PERSONS
Tyson Glock, Staff II Engineer 208-489-0358
Clint Dolsby, Assistant City Engineer 208-489-0341
Warren Stewart, City Engineer 208-489-0350
Dale Bolthouse, Director of Public Works 208-985-1257
III. DESCRIPTION
A. Background
During recent CCTV Van work, the City discovered that a fiber Optics line had
been bored through the 36" Ten Mile Sewer Trunk. CenturyLink has taken
responsibility for the bore strike and has reached an agreement with the City to
fully fund the project. At this time, CenturyLink has provided a$100,000 deposit
to cover the cost of the repair and the management of the project. The agreement
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Item#13.
stipulates that the City would refund any remaining funds or if the cost exceeds
$100,000, CenturyLink would further provide funding to cover the balance.
B. Reason for Amendment
The bore strike has created holes on both sides of the sewer line which need to be
repaired as soon as possible. This Net Zero amendment would give approval to
spend the deposited funds to complete the operational repairs needed to fix the
sewer trunk.
IV. IMPACT
Project Cost
As mentioned, CenturyLink will fully cover the costs of the repair to the Sewer Trunk.
FY21
3520-53351 Line Water/ Sewer $100,000
Repair
3520-33120 Reimbursement Revenues $I 000
Final City Cost $0
V. TIME CONSTRAINTS
This work needs completed as soon as possible to avoid any complications due to the
sewer trunk damage. Approval of this amendment is necessary to complete the work.
Approved for Council Date J f` z I
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Item#13.
PM City of Meridian FY2021 Budget Amendment Form
Prior Year(s) Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Department Name: Public Works
Funding 2021 2022 2023 2024 2025 Title: Ten Mile Bore Strike Sewer Repair
Personnel S $ - $ - $ ^y Instructions for Sub-fitting Budger A—d—ntr.
Operating $ $ $ $ $ >Department vAll send Amendment With Directors signature to Finance(Budget Analyst)for review
Capital $ 100,000
A Fnance wla send Amendment to Council Faison For signature
Total S $ 100,000 $ $ 5 >Cound liaison will send signed Amendment to Mayor
Total Estimated Project Cost: $ 100,000 >Mayor will send signed Amendment to Finance(Budget Analyst)
Evaluation Questions ➢nnence(Budget Analyst)will send approved copy of Amendment to Department
Please answer all Evaluation Questions using the financial data referenced above. >DepartmentWTI add copy ofAmandmemto Council AgendausingNovusAgendaManage
1. Describe what is being requested?
It was discovered that a Centurylnk fiber optics line had been bored through the 36"Ten Mile Sewer Trunk.This amendment is to repair the line.It should be mentioned that
the City has an agreement with CenturyLink to manage the project.CenturyLink will reimburse the City to cover the full cost of the repairs and project management.
2. Why was this budget request not submitted during the current fiscal year budget cycle? _
Originally,CenturyLink was going to handle all repairs directly.Afterfurther discussion,it was decided that it would be bestforthe City to manage the project and CenturyLink
would provide a$100,000 deposit to cover construction and project management costs.By the time this was determined,budgeting for the 2021 fiscal year was already
complete.
3. What is the explanation for not su bm itti n F,rhis budizet reques#-tfuririg the next fiscal year budget cycle?
The bore strike has created holes on both sides of the sewer line which need to be addressed as soon as possible.The sewer penetration is allowing ground water inflow into the
line and,under the right circumstances,could cause sewage leakage into the soil.
4.Describe the proposed method of funding? If funding is split between Funds(i.e. General,Enterprise,Grant),please include the percentage split. List the amounts and
` sources of anticipated additional revenue that will result from approval of this request.
Enterprise Fund
5.Does this request align with the Department/Co's strategic plan? If not,please explain how this request was not included in the Department/City strategic plan?
Yes
6. Does this request require resources to be provided by other departments? If yes,please describe the necessary resources to be provided by other departments.
Yes.Purchasing will be needed for bidding and contract documents.
7.Does this Amendment include a ny needed Eq ui meet or Software that will utilize the Cl 's network? Yes or No
8.Is the amendment going to result in the disposal of an asset? Yes or No
9.An additional comments?
N
Total Amendment Request $ -
Every effort should be made to avold reopening the budget for an amendment Departments will need to provide backup and appear before the City Council to justify budget amendments.
Budget amendments are intended for emergency or mandatory changes to the original balanced budget. Changes to the original balanced budget may cause a funding shortfall.
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