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HomeMy WebLinkAbout2021-01-19 Work Session CITY COUNCIL WORK SESSION City Council Chambers, 33 East Broadway Avenue Meridian, Idaho Tuesday, January 19, 2021 at 4:30 PM Minutes VIRTUAL MEETING INSTRUCTIONS Limited seating is available at City Hall. Consider joining the meeting virtually: https://us02web.zoom.us/j/88094660003 Or join by phone: 1-669-900-6833 Webinar ID: 880 9466 0003 ROLL CALL ATTENDANCE PRESENT Councilwoman Jessica Perreault Councilman Joe Borton (4:52 pm) Councilman Brad Hoaglun Councilman Treg Bernt Councilwoman Liz Strader Councilman Luke Cavener Mayor Robert E. Simison ADOPTION OF AGENDA Adopted CONSENT AGENDA \[Action Item\] Approved Motion to approve made by Councilman Bernt, Seconded by Councilman Hoaglun. Voting Yea: Councilwoman Perreault, Councilman Hoaglun, Councilman Bernt, Councilwoman Strader, Councilman Cavener 1. Approve Minutes of the January 5, 2021 City Council Work Session 2. Approve Minutes of the January 5, 2021 City Council Regular Meeting 3. Final Plat for Apex Southeast No. 1 (FP-2020-0013) by Brighton Development, Located on the Southeast Corner of S. Locust Grove Rd. and E. Lake Hazel Rd. 4. Findings of Fact, Conclusions of Law for Pura Vida Ridge Ranch (H-2020-0064) by Jay Gibbons, South Beck & Baird, Located at 3727 E. Lake Hazel Rd. 5. Agreement Between the City of Meridian and Rock Harbor Church, Inc. to Accept Payment in Lieu Of Installing Streetlights at Rockbury Subdivision 6. Master Agreements for Professional Services for the Meridian Mural Series Muralists: Sector Seventeen, Key Detail, and Ben Konkol 7. City of Meridian Financial Report - September 2020 8. City of Meridian Financial Report - October 2020 9. City of Meridian Financial Report - November 2020 ITEMS MOVED FROM THE CONSENT AGENDA \[Action Item\] DEPARTMENT / COMMISSION REPORTS \[Action Item\] 10. Meridian Library District: Transfer of Historical Collection of Records Presentation and Discussion 11. Memorandum of Understanding Between the Meridian Library District and the City of Meridian for the Purpose of Transferring Ownership of Certain Records Approved Motion to approve made by Councilwoman Strader, Seconded by Councilman Hoaglun. Voting Yea: Councilwoman Perreault, Councilman Hoaglun, Councilman Bernt, Councilwoman Strader, Councilman Cavener 12. Community Development: Net-Zero Budget Amendment in the Amount of $489,679.00 to Accept the Fiscal Year 2021/Plan Year 2020 Community Development Block Grant (CDBG) Award Approved Motion to approve made by Councilman Bernt, Seconded by Councilman Hoaglun. Voting Yea: Councilwoman Perreault, Councilman Hoaglun, Councilman Bernt, Councilwoman Strader, Councilman Cavener 13. Public Works: Fiscal Year 2021 Net-Zero Budget Amendment in the Amount of $100,000.00 to Repair the Ten Mile Bore Strike Approved Motion to approve made by Councilman Hoaglun, Seconded by Councilman Bernt. Voting Yea: Councilwoman Perreault, Councilman Borton, Councilman Hoaglun, Councilman Bernt, Councilwoman Strader, Councilman Cavener 14. Finance Department: Fiscal Year 2021 Net-Zero Budget Amendment in the Amount of $274,463.00 for State Governor's Public Safety Grant Initiative (GPSGI) Urban Renewal Funding to Meridian Development Corporation Approved Motion to approve made by Councilman Bernt, Seconded by Councilman Hoaglun. Voting Yea: Councilwoman Perreault, Councilman Borton, Councilman Hoaglun, Councilwoman Strader, Councilman Cavener 15. Finance Department: Fiscal Year 2021 Net-Zero Budget Amendment in the Amount of $4, 416,031.00 for Grant Carryforward Approved Motion to approve made by Councilman Bernt, Seconded by Councilman Hoaglun. Voting Yea: Councilwoman Perreault, Councilman Borton, Councilman Bernt, Councilwoman Strader, Councilman Cavener 16. Finance Department: Comprehensive Financial Plan Discussion EXECUTIVE SESSION Motion to enter executive session made by Councilman Bernt, Seconded by Councilman Hoaglun. Voting Yea: Councilwoman Perreault, Councilman Borton, Councilman Hoaglun, Councilman Bernt, Councilwoman Strader, Councilman Cavener In to executive session: 5:40 pm Out of executive session: 5:59 pm 17. Per Idaho Code 74-206(1)(a) To consider hiring a public officer, employee, staff member or individual agent, wherein the respective qualities of individuals are to be evaluated in order to fill a particular vacancy or need; and 74-206A(1)(a) To deliberate on a labor contract offer or to formulate a counteroffer. ADJOURNMENT 5:59 pm Item#1. Meridian City Council Work Session January 19, 2021. A Meeting of the Meridian City Council was called to order at 4:30 p.m., Tuesday, January 19, 2021, by Mayor Robert Simison. Members Present: Robert Simison, Joe Borton, Luke Cavener, Treg Bernt, Jessica Perreault, Brad Hoaglun and Liz Strader. Also present: Chris Johnson, Bill Nary, Crystal Campbell, Tyson Glock, Brad Purser, Todd Lavoie, Jamie Leslie, Joe Bongiorno and Dean Willis. ROLL-CALL ATTENDANCE Liz Strader _X_ Joe Borton (4:52 p.m.) _X_ Brad Hoaglun _X_Treg Bernt X Jessica Perreault _X Luke Cavener _X_ Mayor Robert E. Simison Simison: Council, I will call this meeting to order. For the record it is Tuesday, January 19th, at 4:40 p.m. We will begin this afternoon's work session with roll call attendance. ADOPTION OF AGENDA Simison: Next item is our Consent Agenda. Oh, I'm sorry. Next item is the adoption of the agenda. Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: I move that we adopt the agenda as published. Hoaglun: Mr. Mayor, I second the motion. Simison: I have a motion and a second to adopt the agenda as published. Is there any discussion? Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: Not necessarily a discussion on the motion, but just FYI for you or for staff, we saw it on our screen the public notice that the meeting was going to start at 4:30. It's not our traditional camera mode and just wanted to let people know, so that we were all good to go. Page 4 Meridian City Council Work Session Item#1. January 19,2021 Page 2- — Simison: Okay. I think they are correcting it now. Thank you very much. Is there any further non-discussion discussion on the agenda? If not, all those in favor signify by saying aye. Opposed nay. The ayes have it and the agenda is adopted. MOTION CARRIED: FIVE AYES. ONE ABSENT. CONSENT AGENDA [Action Item] 1. Approve Minutes of the January 5, 2021 City Council Work Session 2. Approve Minutes of the January 5, 2021 City Council Regular Meeting 3. Final Plat for Apex Southeast No. 1 (FP-2020-0013) by Brighton Development, Located on the Southeast Corner of S. Locust Grove Rd. and E. Lake Hazel Rd. 4. Findings of Fact, Conclusions of Law for Pura Vida Ridge Ranch (H- 2020-0064) by Jay Gibbons, South Beck & Baird, Located at 3727 E. Lake Hazel Rd. 5. Agreement Between the City of Meridian and Rock Harbor Church, Inc. to Accept Payment in Lieu Of Installing Streetlights at Rockbury Subdivision 6. Master Agreements for Professional Services for the Meridian Mural Series Muralists: Sector Seventeen, Key Detail, and Ben Konkol 7. City of Meridian Financial Report - September 2020 8. City of Meridian Financial Report - October 2020 9. City of Meridian Financial Report - November 2020 Simison: Next item is the Consent Agenda. Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: I move that we approve the Consent Agenda. For the Mayor to sign and Clerk to attest. Hoaglun: Mr. Mayor, I second the motion. Page 5 Meridian City Council Work Session Item#1. January 19,2021 Page 3- — Simison: I have a motion and a second to approve the Consent Agenda. Is there any discussion on the motion? If not, all those in favor signify by saying aye. Opposed nay. The ayes have it and the -- and the Consent Agenda is agreed to. MOTION CARRIED: FIVE AYES. ONE ABSENT. ITEMS MOVED FROM THE CONSENT AGENDA [Action Item] Simison: There are no items moved from the Consent Agenda. DEPARTMENT / COMMISSION REPORTS [Action Item] 10. Meridian Library District: Transfer of Historical Collection of Records Presentation and Discussion Simison: So, we will move on to Department/Commission Reports. First up is Item 10, Meridian Library District regarding the transfer of historical collection of record. I will turn this over to Gretchen Caserotti if she is -- can be unmuted. There she is. Caserotti: Hello, everyone. Can you hear me okay? Simison: Yes. Caserotti: Okay. Excellent. Well, thank you very much for having us. We actually have a -- a team of people sitting in on the meeting. We have been working together and discussing local history for a few years now it feels like. I went back to my notes. It looks like we started meeting in January of 2019 and we, being the Library District, the city, and the Preservation Commission as a part of the city. All of us have a shared interest in preserving, collecting, and making available important elements of the city's history and it's common for libraries to have a local history collection as well or a local history archive and its something that we do care about as well. So, we have been working with the History Center over the years to try to find ways to help the collection get digitized. We have looked for opportunities for us to partner to provide access to more volunteers and finding ways that we could be working more as community partners in this space. Bill, will I be sharing my screen with that slideshow or is that something that is being shared on your end? Nary: Oh. Chris has a few -- Johnson; No. I was going to say -- Mr. Mayor. Sorry. Gretchen, you can share your screen and you -- Caserotti: Okay. Let me -- give me one second to make sure I know how to do that. Hang on. If I share my whole screen do I lose my notes? I guess we will find out. The answer is yes. So, I may need to call on some friends as we work our way through this. So -- let's see where I left off. We have been working and talking together -- Page 6 Meridian City Council Work Session Item#1. January 19,2021 Page 4- — Simison: Gretchen. Caserotti: -- for quite some time now -- Hoaglun: Gretchen. Caserotti: -- and I have introduced them to those -- who their partners are, who that is and really what -- we are at the point in our process to come to the city and to all of the governing bodies of the invested parties to seek a more formal arrangement to move forward on a path toward moving the collection from the History Center in terms of the ownership, the Historical Society, to the library where the library, then, can digitize and make the catalog of resources more available electronically and through the library's natural channels for cataloging and data bases. So, we had worked through almost a year of just kind of discussing the path and the shared goals and really all the parties have come to an agreement that we -- as I mentioned we all care about the local history. We all want to make it more available and we see a path forward for being able to do that. With some of those items, the collection is a mixture of print materials, photographs, newspapers, microfilm, as well as objects, like the Victory -- the school bell that the West Ada School District will be taking back to install at the remodeled Victory Middle School. So, there are also artifacts that are in that collection and one of the things that we have proposed, if the collection is to be moved to the library, would be to, essentially, create an advisory committee that can codify the partnership, so the invested agencies can have representation in -- in this advisory capacity to the library's local history collection. As I mentioned, we have our own interest in that, just because we are personally interested in local history, but also in the profession of libraries and, then, worth mentioning in this project, in this timeline, and in this transition is that the library centennial is in 2024. The library was started in Meridian by the Occident Club in 1924 and as a part of our main library renovation we intend to create a space for a local history room that, again, like Twin Falls has and Boise Public Library has, where we can showcase some of those items. But we can't do it on our own. We are still a pretty small organization. We believe that partnerships are the best way to approach projects like this and so what you will find in the agreement are requests to continue to partner with the city, the Preservation Commission, the City Hall itself, to help us with some of the storage issues, particularly over the next few years before our remodel, which was one of the plant levy projects is completed, we don't have any room. So, we would love to continue to work with the city to use the storage that's already in place while we would go through -- really it will take a good amount of time digitizing and the whole process of making a physical collection a searchable digital collection. We would always continue to uphold the traditions of working with the schools, working with those community partner agencies to ensure that those bedrock programs would be able to be continued as a collection could become digitized. So, having that more accessible. The public library is open seven days a week in normal times, 60 to 64 hours a week, and so the library can be a place where the public would have greater access in a physical environment, as well as digital accessible at any time. In terms of a timeline, we would like to -- the first step to be solidifying the agreements and getting all the parties on the same footing. We need that as a starting place for us to be able to start -- to write grants for us to seek funding. We know that Page 7 Meridian City Council Work Session Item#1. January 19,2021 Page 5 of— there is a lot of grant money out there that could really help with this process, but we would need to have the ownership of the collection in order to be able to write those grants and, then, the -- as I mentioned, the process of digitizing does take some time. So, we expect that that would be a good year's worth of work. We hope that we could have opportunities to use volunteers in the community, schools, and have that be a community project as well. And, then, right now, if everything goes as planned, the main library's renovation is scheduled to happen -- at least planning in 2023, 2024 of that hundred year anniversary for the library. So, there has been a lot of work that has gone into the last few years to bring us to this point and I would pause there and ask Bill if I have covered all the sort of main highlights for introducing the subject and, then, we have our team available here to answer any questions that folks may have. Simison: Thank you, Gretchen. Mr. Nary, do you have anything that you would like to add? Nary: Yes. Mr. Mayor, Members of the Council. So, as Gretchen said this has been a long-term project with the city. We have had the History Center here since the building opened in 2008 and the discussion has been is where can the collection of all -- so that it can be retained, so it can be seen by the public more visible, more accessible. The vision that we have discussed is -- is contained in the next item on your agenda is the agreement with the city and the Library District. So, what's anticipated as the historical society will turn over the ownership of the collection to the Library District, they will own all have it, we will continue to store it in the basement storage room that we already have. The Library District has offered to purchase some storage shelving units that can be installed in the basement that will help with the process of-- of collection, organizing, and digitizing it for the future. We still have the front center that's been closed, obviously, because of the pandemic, but when the building is open we have had it open to volunteers to be able to show people things in there. There may be future items that, as Gretchen mentioned, there is a -- a number of large items. There is also a lot of records, microfilm, pictures, cards, varieties of things that can be digitized, but things that can't be digitized, like the scale from the original creamery and the horse from the saddle shop down the street. So, those are the things that the library will decide if they have the means to use that item for the future or whether or not they are going to basically return that back to the city and the thought was that the city would either look at some areas that maybe could be used for display purposes for historical things, whether in this building or the community center or somewhere else, or things that with our Historic Preservation Commission we could look at is there somewhere else that we could gift that to some other place that would make sense, that would have some value to them, whether it's the loom that's in the center now. There is a gramophone in there. There is certain things that have very much historical significance to many people and so this is just the first step in kind of moving to the next phase for the historical society. Lila Hill, as all of you know, the historian for the city, and her other volunteers in the historical society, have done a tremendous job of collecting the history of this area and in Meridian and all those artifacts and letterman sweaters from Meridian High from the '30s and '40s and I mean tremendous amount of things that are not common around the state and so we want to honor that -- that past by really having this relationship with the library. So, you have on your agenda just an agreement that Page 8 Meridian City Council Work Session Item#1. January 19,2021 Page 6- — allows this to continue, with the city providing the storage for the time being and the library can move things as needed. As Gretchen mentioned, the school district actually has scheduled to move the Victory school bell by the end of the month. So, they will be planning to come and get that. It's very large. It's been in the basement for a couple years. And now the school district is ready to actually display it at the Victory Middle School. Simison: Thank you, Mr. Nary. We also have two members of our HPC here. I don't know if either one of them would like to -- have anything that they would like to add to this conversation at this time or not. It looks like Mr. Johnson is going to make a few comments. If you would like to -- I guess it's not a public hearing, so you don't need to state your name. Johnson: Don't know if I should take my mask off or not. Simison: No. You're good. Johnson: I'm Blaine Johnson. I'm president of Meridian's Historic Preservation Commission and I have been in with the discussion with the Library District, along with Mr. Nary, and we are just happy to see the collection of Meridian history stay in Meridian. That's our goal. It's our history and that's where we would like it to stay and with it being at the library it gives it -- like I said more opportunity for the public to see. They are going to be open more than the History Center is right now. So, we are just pleased with the progress so far and that's my only comment. Any questions? Thank you. Simison: Thank you. Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: Before we go on to the next item or take action on this or whatever, I just wanted to say thank you to Lila Hill, our resident historian, that's been involved with the history of Meridian for decades. Lila is always -- up until COVID has always been a fixture in City Hall, roaming the halls. She took myself and others on a tour of what we have in the basement in storage and -- and the vast amount of information and stuff and just history of Meridian is just-- it's just overwhelming. It's fantastic. And she's done such a wonderful job with it. So, I think that we owe her, as a Council and as a city, deep gratitude and a big thank you to Lila and her team, who have supported her along the way and also a big shout out to the Historical Preservation Commission for all that you do as well. So, thank you so much. Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Page 9 Meridian City Council Work Session Item#1. January 19,2021 Page , of— Hoaglun: I just want to add my comments for the record along the lines of Council President Bernt, but Lila has been the driving force for this and it's just to the benefit of our community, preserving our history, knowing how we grew, what we were, what we are and what we will be. I think this sets the foundation for that to continue to grow. I'm pleased to see it in the hands of the library. I think the commission, Blaine, you and your folks did a great job of putting this together and I think there are good things that will happen with not only the items, but how we look at our community and it's always great when we -- we preserve our history, we can learn from it and I just thank Lila and -- in particular and everyone else who has been involved with this. So, thank you very much for doing what you did and what you are going to continue to do and, Gretchen, for your group in taking this on and having the vision to -- to grow it and there is going to be great things happen with it. So, thank you. Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: Thanks, Mr. Mayor. I try really hard when one of my colleagues makes a good point just to let it -- let it sit, but there are exceptions to the rule and I think Lila Hill is one of those exceptions. Gretchen, thanks for the presentation. I -- I know you touched on this, but this is not something that just kind of came out of thin air, it's something you and your team have been working on for a long time and I so appreciate your work and -- and Blaine touched on this, that this move will allow for more of our citizens to be able to experience our community's history. For Council's benefit, when I -- when I saw that this was coming on our agenda I called Lila and I said, listen, I got to make sure you are -- you are on board with this and you are supportive and it was -- really warmed my heart to hear her enthusiastic support and knowing this is moving our history in the right direction. And, again, Lila, I know you have heard it from all of our Council, but I think it just speaks so much to the value you bring, not just City Hall, but our community and just me personally. I have always been able to consider you a great friend and a confidant and someone who always sets me straight when -- when I get something wrong and so I hope that even with this shift that you still find ways to keep involved in the community and -- and let us know when maybe we didn't hit the mark on something and I appreciate you being in our meeting today. Simison: Yes. Lila, I see that you are unmuted. Do you have any comments you would like to make? Not hearing or -- hearing any comments at this point in time. Council, any further discussion on this presentation? Okay. Thank you very much. Gretchen, appreciate your work on this and your bringing everyone to the table and your interest in making sure history is preserved and available for future generations through the library. Lila, we see it now. I don't know if you would like to make any comments. Hill: Oh, I just felt so strongly that it needed to be in Meridian, that this is I think the ideal solution. Page 10 Meridian City Council Work Session Item#1. January 19,2021 Page 8 of 25 11. Memorandum of Understanding Between the Meridian Library District and the City of Meridian for the Purpose of Transferring Ownership of Certain Records Simison: Well, thank you very much. We agree. Okay. With that, Council, we will move on to Item 11, which is the memorandum of understanding. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: I'm happy to make a motion if we need to approve it. I move that we approve the MOU between Meridian Library District and the City of Meridian for the purpose of transferring the ownership of certain records. Perreault: Second the motion. Hoaglun: Second the motion, Mr. Mayor. Simison: Have a motion and several seconds. Is there any discussion on the motion? If not, all those in favor signify by saying aye. Opposed nay. The ayes have it. It's unanimous. Thank you very much. We appreciate it in taking this next step forward in preserving our history. MOTION CARRIED: FIVE AYES. ONE ABSENT. 12. Community Development: Net-Zero Budget Amendment in the Amount of $489,679.00 to Accept the Fiscal Year 2021/Plan Year 2020 Community Development Block Grant (CDBG) Award Simison: Next item on the agenda is Item 12 under Community Development, a budget amendment in the amount of 489,679 dollars and I will turn this over to Crystal. Campbell: Hi. Thank you. I was just wanting to bring this to you all today. It's the amount that we already discussed during the action plan that I presented earlier this summer that was approved. This is just to accept the funding. There is one small difference in what was previously presented, though. HUD came back and there was a mistake with their allocation and so they reduced our -- our overall budget by 74 dollars. So, it was such a small amount we just took it out of admin. But that was the only change to what was approved in the action plan. Simison: Thank you. Council, any questions? Perreault: Mr. Mayor? Simison: Council Woman Perreault. Page 11 Meridian City Council Work Session Item#1. January 19,2021 Page 9- — Perreault: Thank you, Crystal. I -- I don't have any questions, but I was reading through HUD's letter and their request for what they wanted the city to do to make modifications to the plan and it seemed very extensive. Did it end up being complicated to do that? Campbell: Well, the biggest complication was that they had the wrong address on there and so we had to send the grant agreement back, but as far as the changes that we had to make, it was -- it wasn't too difficult. Perreault: Okay. I just was surprised reading through that going -- and they seriously want you to do this for 74 dollars? Campbell: Yeah. I know. It was pretty bad. Perreault: Yeah. Simison: Any other questions or comments for Council? Or a motion? Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: I move that we approve the net zero budget amendment in the amount of 489,679 dollars to accept the fiscal year 2021 plan year, 2020 Community Development Block Grant. Hoaglun: Mr. Mayor, second the motion. Simison: I have a motion and a second. To approve the budget amendment. Is there any discussion on the motion? If not, Clerk will call the roll. Roll call: Bernt, yea; Borton, absent; Cavener, yea; Hoaglun, yea; Strader, yea; Perreault, yea. Simison: All ayes. Motion carries and the amendment is agreed to. MOTION CARRIED: FIVE AYES. ONE ABSENT. 13. Public Works: Fiscal Year 2021 Net-Zero Budget Amendment in the Amount of $100,000.00 to Repair the Ten Mile Bore Strike Simison: Thank you, Crystal. Nice seeing you. It's been a while. Next up is Item 13, which is Public Works for a budget amendment, a net zero budget amendment in the amount of one hundred thousand dollars. Turn this over to Tyson. Glock: Hello, Mr. Mayor and Members of Council. My name is Tyson Glock and I'm a staff engineer with Public Works and today I'm going to be requesting a budget Page 12 Meridian City Council Work Session Item#1. January 19,2021 Page 10 of 25 amendment on behalf of Public Works. You guys are probably familiar with the project at hand. It's one where CenturyLink contractor accidentally hit our Ten Mile sewer line and this was a couple years ago, but we just recently discovered it and so in that time we have been working with CenturyLink and have come to an agreement with them and have a solution to move forward and part of that solution is they are giving us an advance deposit of a hundred thousand dollars to help us repair that or to pay to repair this. As of right now we do have a contractor selected and we are working on getting them under contract. So, this request is pretty much for approval over a budget amendment to spend that hundred thousand dollars that they have given us and at the end of the project we will square everything up with CenturyLink. So, this means if there is any funds left over we give them back. On the other hand, if we go over this hundred thousand dollars they have agreed to cover whatever the additional expenses are. So, short and sweet, but will open up for questions. Simison: Thank you, Tyson. Council, any questions? Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: No questions, ready for a motion. I move that we approve a fiscal year 2021 net zero budget amendment for Public Works in the amount of hundred thousand dollars to repair the Ten Mile bore strike. Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: Second that motion. Simison: We have a motion and a second and, for the record Councilman Borton did join us a 4:52, so I know he was here -- he heard the presentation. Is there any further -- is there any -- any questions on the motion? If not, Clerk will call the roll. Roll call: Bernt, yea; Borton, yea; Cavener, yea; Hoaglun, yea; Strader, yea; Perreault, yea. Simison: All ayes. Motion carries. Amendment is agreed to. Thank you, Tyson. MOTION CARRIED: ALLAYES. 14. Finance Department: Fiscal Year 2021 Net-Zero Budget Amendment in the Amount of$274,463.00 for State Governor's Public Safety Grant Initiative (GPSGI) Urban Renewal Funding to Meridian Development Corporation Page 13 Meridian City Council Work Session Item#1. January 19,2021 Page 11 of 25 Simison: My next item on the agenda is Item 14. It is a budget amendment for our Finance Department. A net zero budget amendment in the amount of 274,463 dollars. I will turn this over to Brad for comments. Purser: Thank you, Mayor and Council. This is a simple budget amendment. We -- we are expecting to receive the -- the 274,000 dollars as part of our budget. This amount is for urban renewal. It should go to MDC. So, we are simply thinking -- or requesting authority to pass that on to them. Somewhat expected. It is a simple pass through. So, with that I will stand for any questions. Simison: Thank you, Brad. Council, any questions for our Finance Department on this item? If not, do I have a motion? Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: I move that we approve the fiscal year 2021 net zero budget amendment in the amount of 274,463 dollars for state --for the state governor's public safety grant initiative. Hoaglun: Mr. Mayor, I will second the motion. Simison: I have a motion and a second to approve the budget amendment. Is there any discussion on the motion? If not, Clerk will call the roll. Roll call: Bernt, yea; Borton, yea; Cavener, yea; Hoaglun, yea; Strader, yea; Perreault, yea. Simison: All ayes. Motion carries and the amendment is agreed to. MOTION CARRIED: ALLAYES. 15. Finance Department: Fiscal Year 2021 Net-Zero Budget Amendment in the Amount of$4, 416,031.00 for Grant Carryforward Simison: We will stay right with our Finance Department to another fiscal year 2020 net zero budget amendment in the amount of 4,416,031 dollars and turn this back over to Brad. Purser: Thank you, again, Mayor, Council. This budget amendment is -- is also simple. It's related to our grant we received -- basically seeking your approval for, you know, the 4.4 million dollars in funding. This allows us to take our remaining grant money from FY- 20 and bring it into FY-21. With that I will stand for any questions. Simison: Council, any questions? Page 14 Meridian City Council Work Session Item#1. January 19,2021 Page 12 of 25 Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: I move that we approve fiscal year 2021 net zero budget amendment in the amount of 4,416,031 dollars for grant carry forward. Hoaglun: Mr. Mayor, second the motion. Simison: I have a motion and a second to approve Item 15. Is there any discussion? If not, Clerk will call the roll. Roll call: Bernt, yea; Borton, yea; Cavener, yea; Hoaglun, yea; Strader, yea; Perreault, yea. Simison: All ayes. Motion carries and the amendment is agreed to. MOTION CARRIED: ALL AYES. 16. Finance Department: Comprehensive Financial Plan Discussion Simison: Thank you, Brad. Next we will move on to Item 16, which is our Finance Department regarding the comprehensive financial plan and I will turn this over to our CFO Mr. Lavoie. Lavoie: Thank you, Mayor. Good afternoon, Council. See if I can get this screen share to work for you guys. I will thank you for allowing us to present to you guys tonight on the comprehensive financial plan for the fiscal years '22 to '31. I have provided the team here about five e-mails over the last two weeks on the CFP. My goal was to give you small pieces of information about the comprehensive financial plan, instead of trying to get all of it done in one. Again, a lot of the information I have provided you over the last two weeks in those a-mails is going to be repetitive, what's being discussed today, but I did want to provide that information to you guys before this presentation as this is the first time the city has actually completed the comprehensive financial plan from start to finish. We have -- this is the first time that we will be presenting to you the results as we have via the e-mail and the supporting documentation -- documents in the past. So, again, just wanted to kind of reiterate that the five e-mails that we sent out were there to help you get a little bit better understanding of what the comprehensive financial plan is. There was a document that I sent -- a Word document and that was the implementation plan. We will be changing the title of that going forward, but it just kind of reiterates the -- again the use of this program. It's still relatively young here at the City of Meridian, as this is the very first time we have completed the whole process. Again, with that I got to thank all the -- the Mayor, I got to thank the directors and all their staff for actually putting in the time to get the comprehensive financial completed from start to finish for the first time. So, again, I'm happy to present to you the fiscal year '22 to '31 comprehensive financial plan. Today's agenda -- again, a lot of the information was provided to you via the e- Page 15 Meridian City Council Work Session Item#1. January 19,2021 Page 13 of 25 mails, but we are going to discuss what the CFP is, why do we need it, you know, how does the CFP work. I'm going to show you a handful of different results, how you can look at the data for fiscal years '22 to '31 in the CFP. What is next for us. Then answer the question, you know, will the CFP determine the future of the funding. Again, we will touch base on that at the very beginning. These slides were presented -- provided to you a couple of weeks ago, so you have an idea of what we are discussing. Again, within the Word document, the implementation document that we sent out to you, that kind of explains what the CFP is. It's our comprehensive financial plan. You know, many agencies have a capital improvement plan, which is a component of our CFP, but our comprehensive financial plan is both a short term and long term planning document. We utilize this information to collect the data needs or the request needs of all of your departments from a personnel, operating, and capital perspective. So, it's not just a capital improvement plan, it's also an operations plan and a personnel plan. We have currently 363 requests inside of the CFP that allows Robert and the executive branch -- the Mayor I mean. Sorry. The Council. And have the information at their fingertips in one location. In the past it was just every department has their own kind of planning document. You know, an example would be if HR did not know that the fire department was planning on adding two fire stations, the HR department or the support services department might be in a negative position from a planning perspective if they were not given that information ahead of time. So, again, the CFP is to allow all decision makers access to data that the city is using to make their future budgetary needs and planning needs. So, again, it's a short term and long term plan, you know, so that's -- that's the ultimate drive of what the CFP is. You know, why do we need a CFP. To me I believe the CFP acts as a communication tool to your community, to your internal community and external community. It lets everybody know what is on the horizon and how we are going to solve the needs of the citizens and the city employees going forward. It is an advanced budget planning tool, so each year when we work on a CFP we actually budget -- well, we actually balance five years at a time, so the first five years within our CFP it's actually balanced to the penny. The second five years of the ten year it's a desire of ours to get as balanced as possible, but it's not mandatory, and the theory behind that is that we have time still to make changes that can impact our decisions on the second five years. So, we don't necessarily need to balance the second five years as -- in my opinion can we get as close as possible. That's fantastic. But the first five years we always want to have a balanced forecast, which includes all revenues and expenses as noted within the comprehensive financial plan. Every year you do an annual budget, which recognizes the needs for that particular year, but the CFP allows us to balance five years at a time and, then, the second five years is our projected balancing act. The CFP also works as a prioritization tool. You now have access to 363 budget requests moving forward. You now have a central repository to figure out, hey, is this the right prioritization of projects as submitted to you via the CFP. You have access to all the data at your fingertips at anytime. So, you no longer need to wait until April when you get your -- or May when you get your budget book to see what's, you know, being requested, you have access to ten years worth of budgets, basically, right now. You can start engaging, you know, the chief of fire now on some requests. You can engage Robert on some requests that you want to discuss. You can engage myself on requests in 2027 or whatnot. So, we wanted to empower you guys and all the decision makers with the data at their fingertips, so you Page 16 Meridian City Council Work Session Item#1. January 19,2021 Page —of 25 can always see what's coming down the pipe and what's being discussed. Inside the CFP is the justification for those requests. So, it's not just--just to put something in there, you have to justify why you need it, so that you can read the document, you can read the CFP and have a better understanding of what is being requested and why. Then annually will lead on a CFP, because this is our repository of information. We will utilize the CFP to help populate the upcoming budget and allow you to engage those departments meeting those requests ahead of the May or June workshops. You are more than welcome to engage us at any time. That's what it's there for. That's what we are hoping for. We are hoping that we -- you guys can work with us, both branches, and that we can have a lot of these conversations completed before the budget workshop, so that we can have a pretty smooth workshop going forward. So, those are the reasons why we need a CFP. Again, how does a CFP work. We have a calendar, just like the budget calendar. We have a CFP calendar. We send an invite to all the departments, to the Mayor, and we ask them to start making edits to the CFP. Again, there is already 363 requests in there, so they are not creating anything from scratch per se. They will go in there and review with their fellow team members -- is this still a request of ours over the next ten years. If so, they leave it. If they say we could probably push that back a year, they will make an adjustment in the CFP and that just moves it a year back. Or maybe it goes the other way and we need to move 2027's request to 2025. Again, they have that allowability and they will work with Robert at the end of the day to determine is this the right decision for the city based on the city's strategic plan and the needs of the city. We invite the departments to start making those edits and submissions. Those submissions are summarized by the Finance Department and submitted to the Mayor. We will look at the content and make sure the content is good, make sure it's balanced, make sure the information is necessary for Robert to be able to review the content fairly. So, again, we will do that and make sure that that information is provided to the Mayor. Finance will do the revenue projections for ten years, so they will use the latest information we have to make a revenue projection for the next ten years, so we can apply the future revenues against the CFP requests, which is the future expenditures, and see if we are in balance. If we are not in balance, then, the Mayor will work with myself and the fellow directors to start the balancing act and we may need to move some projects, you know, out or move some projects in. We don't necessarily cut projects, we just delay them. Once a request is submitted into the CFP that is a need by a department, so we can't just cut that need, we just might have to balance the need timeline and that's how we balance a five and ten year CFP. Again, we don't cut things, we just kind of move things out or we delay them, so that we can get the revenues to match the expenditures and, then, the final step is actually today, again, the first time we have completed the full process. We are presenting to you, the legislative branch, the executive branch's CFP on what we believe is representative of the city's strategic plan and what we believe is representative of the city's needs to continue to make the City of Meridian the success that it is. So, again, that is the CFP process and how it works. The next three or four slides I'm going to show you are different ways to look at the results. You have complete access to all of these reports. I think there is 15 reports online that you have access to. We have provided you a link to them. We also provided you a VPN link if you wanted to utilize that. Again, so you have access to all these reports. Right now the ten year CFP as presented to you is a little in excess of 321 million over the next ten years. So, it falls on us to figure out how do we Page 17 Meridian City Council Work Session Item#1. January 19,2021 Page —of 25 find 321 million dollars to fund this ten year CFP. Again, we have done that. We have acknowledged where we can find these revenue sources for at least the first five years. We have a balanced first five years. The second five years is not guaranteed, but we will go ahead and work on those second five years of a ten year window, as the years present themselves. And, then, one way to look at it is personnel needs are 11.8. Operating is 3.5. Both of those are ongoing revenue sources, so we will need to find new revenue to pay for those new source -- expenditures ongoing. So, those are much different than the one time, which is an operating one time and operating as a capital one time. Those -- those projects are much easier to manage and fund, but, again, you still need to find the funding sources to make the 321 happen and the Mayor, directors, myself, we have done that for at least the first five years as presented in previous e-mails. I guess just one way that the database will show you information. It's available to you in a report. Another way is kind of cash flow. How much money do we need each year total and we use this in our balancing act to make sure we have revenues coming in to make sure we can fund these. So, again, add up all those bars that's 321 million. Another way we looked at a CFP and a request within it, we kind of categorized them under what we call new resources, upgrades, and operations. New resources would be, you know, we need new resources because of the population growth. We need new resources because we are opening up station seven and eight. We need new resources because we are opening up one hundred acres of park land, so we need some staff to manage those parks. You know, upgrades would be mandated by the DDQ or any other governing body. We have to make some improvements here and there and so those would be the upgrades to those particular functions and, then, the last one is operations. You know, replacements of vehicles and we already have services that we are providing. We need to make sure we maintain them and so these would be those operational needs just to keep the service level where it's at. So, again, just another way that we can display the CFP to you and, then, the -- I think this is the final slide I have for you from a presentation standpoint. Again, I know this is dated to -- as compared to the CDBG plan, because you guys have been active on adopting a new one, but another way the CFP organizes the data is by the strategic plan. So, I can report back to you or you can access the data and say how much are we spending on a responsive government focus area. Well, the answer is 42 million. How much are we putting towards, you know, strategic growth? A hundred and ten million. So, we have just different ways we could report back to you on the CFP on an annual basis. You can -- all this data will be available to you at your fingertips. Again, another way. How many positions are being requested over the next ten years. Again, this information is available to you on the app, because those are the results I wanted to kind of present to you, just different ways you can see the data, different ways we give you the data, just let us know, we will be happy to run any report for you. Again, your directors have access to the CFP. They have approved all the requests that represent their departments. You know, Barbara has access to it. So, please, engage us on the CFP. This is our communication tool between the two branches to make sure that we are meeting our city's needs for the future. So, the question is, you know, what is next for us. So, what's next is I have provided you the CFP in a hard copy in digital format. I have given you access to our database of VPN, or our on campus. Feel free to start reviewing it, look at the data. We have given you basically ten years of budgets at your fingertips. The most relevant would be the fiscal year '22 request, since that budget year process Page 18 Meridian City Council Work Session Item#1. January 19,2021 Page 16 of 25 has been -- just started in January. Feel free to reach out to those directors with those requests and ask them questions. You know, if there is a request that is not represented in the CFP that you would like, you have every right and ability to submit a request. Feel free to work with myself, feel free to work with the Mayor, and we will get those requests in the CFP. That way you are being represented. If there is a request in there that you have questions about, please, reach out to us. Work with our team members to figure out, you know, why that request is in there. Within that request reports, again, there is one report of the 15th called the change request. I just warn you that, you know, there are a lot of changes on that particular report. If you do run it I think there is 755 changes, because we changed a lot of line item details. So, it might not go to the same GL, it might go to different -- so, just be warned when you do pull that report it's pretty long, because we are always making tweaks and adjustments to it. To develop the fiscal year'22 budget -- and this is what's next for us. This will be our guiding document. It is our repository of information. We are going to utilize this to populate basically your replacements and your new requests. The operations, the base budget, that's kind of not -- that's done off -- offline and you guys will be invited to those March meetings. But just let you know, the data that you will see in May, 90 percent of it's probably inside the CFP right now, so feel free to start engaging the CFP and familiarizing yourself with what's coming to you in the month of May for requests and CFP, a new budget items. We wanted to let you have that data now, so you can be informed. Again, with that review you will be able to give us the proper guidance on what we want to do for the fiscal '22 budget and beyond. Again, we are looking for guidance from you on the future items as well, not just fiscal '22, because that's what's here. So, those are the things that we need from you guys. What's next. Again, just want to answer one simple question and will this determine future funding. The answer is no. Again, this is a tool within the city's toolbox. Again, we have to provide you guys information, so you will be informed, but at the end of the day you, as the Council, are the ultimate responsible party for the budgetary decisions of the City of Meridian. The executive branch will do the -- I guess the execution of the budget as you approve, but we want to make sure that you are informed, you have the tools in your toolbox to make the proper decisions and, again, the CFP works in conjunction with the priority based budgeting, so that you can see that the decisions of the CFP are meeting the necessary request of the city strategic plan and that's kind of how we link the budget to the city's strategic plans and kind of via the PVD system, the two -- the three all interact so that we are making sure that we are allocating the resources that meet the city's strategic plan to the best of our ability. Again, that is the CFP presentation and I tried to provide you as much information as I could over the last two weeks. So, I did go over this pretty quickly. I'm happy to answer any questions, not only today, but anytime you have any questions about the CFP, please, please, reach out to us. We want you guys to be as comfortable as possible with the final decisions of the city. As you can see you have 321 million reasons to be concerned or have questions. So, again, happy to answer any questions for you at this time. Simison: Thank you, Todd. Council, just a few comments from myself for this is, you know, having gone through this both on the staff side, as well as on the elected official side, it's really what is the value, you know, of the information. To me it's like a roadmap or it's like a house plan. You know, it kind of shows you what your intentions are, but Page 19 Meridian City Council Work Session Item#1. January 19,2021 Page 17 of 25 everything along the way can impact those intentions as great as they may be. You know, funding inputs can change and the decision -- you know, because this -- this is a CFP. The only way it's fundable is if you take the three percent every single year. So, anytime Council varies from that decision it has cascading impacts within the CFP for years, so it's a -- it's a roadmap from that practical perspective. It is balanced based upon those type of assumptions through that process. In addition, it can change. I mean Todd mentioned -- Todd said that, you know, things, you know, tend to get pushed out. Well, they also do get removed, you know, and that's -- you know, there is items that were in the FY-22 CFP that were removed from this one after conversations with the director, because they determined a different way to get the same goal achieved. So, there -- there are ongoing changes, even year over year, about the needs of the departments and the directions and, of course, you know, as we have seen changes in leadership within departments I expect that that will also trigger changes. So, that's why I -- I see the -- there is definitely value in the CFP, but I think it's important to see -- it's a roadmap, it's a guide, it's a blueprint. It -- it does show you likely what would be a majority of the major expected requests in the FY-22 budget from an enhancement or a replacement standpoint. But it's not all encompassing. There are other things that are not in the CFP and as we see what occurs this year with funding, this can dramatically change -- everything is going up or down, either way. You know, if we -- if our new construction far exceeds our expectations, that's an ongoing revenue source that can have dramatic positive impacts to the CFP. If it hits below Todd's projections, well, then, you got to have questions about moving, changing, altering or cutting. But I think it's a good conversation point and a roadmap. It does not mean the Council agrees with everything in there and there is even things as the Mayor that I question the things in the CFP, but at this point in time it's worth leaving it in for a conversation and the reality of each budget year will determine what actually can, should, or would move forward. So, with that are there any questions for our CFO or myself if he doesn't want to answer. Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: You nailed it on the head when you mentioned that there is -- conversations will take place, discussions will take place, and as a Council -- I can't speak on behalf of all six, but I certainly can say that we are definitely interested and excited for this next year's budget and those discussions and what they look like. I know we discussed transportation, I know we have discussed fire stations, and looking to have those conversations prior to the budget session in a workshop prior to. So, no surprises, but excited for -- for those discussions and I wanted to thank Todd and his crew for putting together that presentation and for the easy access through opengov and what that looks like, not only to staff, the legislative body of the city, but also the citizens out there who want to have a quick glance of what our finances look like and how we are spending their money. So, there you have it. Thank you. Simison: Thank you. Page 20 Meridian City Council Work Session Item#1. January 19,2021 Page 18 of H Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: Thank you very much and I appreciate Council President Bernt mentioning the separate workshop sessions. I think that would be really productive. I may need some follow up with the Parks Department. I think you are aware just to understand the expansion of Discovery Park and what -- what we are getting for the 11 million dollars exactly. But I do want to say I would like to see a little bit more under vibrant and sustainable community. I think that's an important part of our strategic plan. And so I hope I could work with you possibly to add some more there, in addition to having those discussions. So, I just wanted to make that high level comment. Particularly, when we have some opportunities that I think are a very good return on investment for the city. Simison: Thank you. Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: Thank you, Mr. Mayor. Todd, first, thanks for coming back for a second week and I just -- I wanted to commend you and your team for the way you brought this information to the Council. I recognize it took probably a lot of extra work on your end and your team's and -- to give us kind of these bite sized chunks, but for me even -- this is probably the fourth or fifth or sixth time I have heard about this. It was really really helpful. Second, I wanted to thank you and IT's work to be able to get this so that we can access it remotely. I think that has been a big help for me. I always want to spend some time in the CFP and especially in this COVID world it's been hard to get into City Hall early to be able to do that. So, to be able to access it from home has been helpful. Maybe a question for you, Todd, and, then, maybe a follow-up question for either Council President Bernt or you, Mr. Mayor. First question, is --Todd, is about updating costs. So, let's say, for instance, I want to build a new park in 2032. 1 have got a ballpark about what that's going to cost today, but not necessarily what it's going to cost ten years from now. What is the obligation of the department director or of your department to kind of factor in inflation cost or other secondary costs that may drive the price up or down as we move across the calendar? Lavoie: Appreciate the question. Appreciate the words, Luke, on the CFP. Again, glad to be able to help you and your fellow Council Members be informed, so you guys are comfortable for final decisions you guys have to make. To answer the question about the responsibilities or expectations of our directors or any manager who puts in a CFP request, we only ask that they understand what the cost of that product or request is at that time of data entry. The Finance Department is responsible for all inflationary cost calculations and we utilize that data in our forecasting model. So, what we will do is we will take all the standard costs as submitted to us by the management in the CFP, then, we will apply that in our forecast model, which has an inflationary factor for up to 20 -- up Page 21 Meridian City Council Work Session Item#1. January 19,2021 Page 19 of H to the year 2040. So, we apply a consistent inflationary factor to personnel, operating, and capital, so that we have a consistent methodology used throughout the City of Meridian and we try to keep it simple for our decision makers on the director side and department side. Just know that today's cost we will inflate for the year 2032. Cavener: Okay. Thank you for that explanation, Todd. My follow-up question would be -- again, for either Council President Bernt or Mayor Simison, you know, we know that our -- our departments use the CFP process to kind of forecast what we think, you know, budget requests are going to be and we can -- kind of to Todd's point, look and see what we can anticipate in the -- in the '22 budget. My question would be is for -- you know, I think from time to time there are items that the City Council would like to be included as -- as a budget and I think it's -- it's somewhat unfair for a mayor to bring forth a budget and the city council says, oh, by the way we want to add these items and so I would like -- and it doesn't have to be today, but a future discussion about building out that process, so that the Council feels that they have got a framework to get a budget item at least proposed for inclusion, so there aren't any surprises and so that we can work collaboratively, Council and Mayor together, to present a budget that's inclusive of all the requests that are coming, not just from the various departments, but from the City Council as well. And so I don't know if that is adding that into the CFP, recognizing this is just a tool, or if there is a separate framework that we need to look to establish this year, so that we are all kind of rowing in the same direction. So, Council President Bernt, Mr. Mayor, I don't know if you have any thoughts or suggestions on that or if that's something you would want to marinate on, but I would like us to come back to that conversation, if not today at a future point. Simison: Councilman Bernt? Bernt: Mr. Mayor. Really interesting that you mention that, Councilman Cavener, because I was just thinking about the same thing about 15 minutes ago, because I know that there has been conversations in the past about certain things, you know, different additions to city staff and such that -- that City Council has been interested in in the past. So, having those discussions I think would make sense and maybe the Mayor and I sit down to see what that process looks like and maybe you and I meet offline to chat more about that as well. Simison: I'm happy to have a Council CFP -- if you guys would like to populate your own with your own stuff as well. Cavener: I don't know if there is enough hours in the day. Simison: Well, that's -- that is part of that process as well and I think that there is a lot of discussion there and a lot of comments, especially what happens when it's the one Council Member that wants it, but they no longer are here. There is a fall off. What happens when the Mayor is no longer here, should it fall off. So, that can exceed two years at a time. Should we only do FY -- or CFP for two years at a time based upon the current elected officials. I don't think it hurts to have a list of items and an ongoing Page 22 Meridian City Council Work Session Item#1. January 19,2021 Page 20 of H conversation for what that is from the Council's perspective and I'm more than happy for that, whether or not it finds its way into this CFP for a blueprint process, I think that's a separate conversation to see what makes sense and what doesn't. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: I just want to -- just to say to Councilman Cavener's request or idea, but a fantastic idea, at least to give you the feedback about, you know, additional priorities Council may think need to be reflected in the CFP and, then, I would think that at least that would give you, you know, for the next year some really good feedback on the CFP. I love the idea of making it more collaborative. It doesn't mean that it ultimately gets adopted that way, but, you know, like how we got involved in this strategic plan, I feel like that gave us a much better outcome and I would think that this would do the same thing for us. So, I think that communication could be great. Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: Yeah. This is -- it actually ties into Councilman Cavener's question about, Todd, kind of the projection process and -- and how you figure things, but mine was more on the items that are more volatile, because I -- I would like to know how you do your crystal balling for things like -- you know, take fuel prices, for example. I mean we have seen it where they have been super high and, then, they come crashing down and who knows where they are going to be, you know, two years from now. So, how do you guys handle that? How do you work on that? How do you -- and I'm sure you are conservative in terms of looking at things going higher, as opposed to lower, but sometimes those prices do go lower. So, I would like your input on that. Lavoie: So, Mr. Mayor, Councilman Hoaglun, appreciate the question. We have a -- no, we really don't have a crystal ball. We do the best that we can with the data that we review. So, really, myself, Jenny Field, Brad Purser, the three of us work on the financial projections. We will work with the directors themselves or the managers within the departments to get their input and insight on certain decisions, because they have more of the boots on the ground on some of the operational expenditures, fuels, chemicals, so forth and we will just look at the past results, we will look at the news forecasts, we will use the state of Idaho's economic forecast. We lean on their research team. They have more resources than we do. But, you know, we don't have a crystal ball. We do the best we can with the data that we have and we are conservative. You are a hundred percent correct, Brad. We always have been and we are going to continue to be that way. But we just use the data that we have to best project where we can do and talk to the management, because if they have an operational change, say, hey, we are not going to do as many of this, well, we need less than that. So, we really -- we do rely on the management team to give us guidance on their operations for the upcoming 24 months. Page 23 Meridian City Council Work Session Item#1. January 19,2021 Page 21 of 25 Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: Afollow-up comment to that. I appreciate that, Todd, and -- and overall -- other than the fact that at first I thought I was getting spam from the Finance Department, I do appreciate the fact that you broke that down and we got good information, was able to review it and go through it, and I just appreciate the effort that you and your team have put into the budgeting process. I really think it builds confidence by -- by citizens who pay attention to that sort of thing into what we do in this community, how their money is spent and the transparency that is created by this and it's something that I think really really helps. It's not that people will always agree on how things are -- are spent and what the priorities are, but at the same time there is an understanding. So, that's much appreciated. So, keep up the good work. Lavoie: Appreciate the good words and, again, transparency and fiscal responsibility has been the keystone since you have been a Council Member or going back to your first term. So, again, we will continue that. I appreciate that. Simison: Council Woman Perreault. Perreault: Sorry, Todd, I didn't mean to interrupt you. No. I agree with my fellow Council Members. The -- the preparatory e-mails were very helpful and, yeah, definitely helpful as we -- I mean I -- overall I have understood the whole concept of what the CFP exists for, but understanding the details is -- is highly beneficial. The question I have for you is -- we have talked a lot about estimating expenditures, but I want to talk about how you are calculating the revenue -- how you are calculating the incoming funds and if you could give me a brief understanding of what that looks like, you know, obviously, hopefully, and the expectation is that our funds will increase as our city gets bigger and new construction rolls. We will see how that goes. See what our legislature does. But how have you gotten to the estimates that you know exactly how much can be allocated on an annual basis for the next ten years? Lavoie: Appreciate the question. So, a quick -- or a high level approach on revenue. The City of Meridian has a very -- I guess consistent revenue sources. The General Fund is primarily funded by property taxes, which is derived from the -- I think 40,000 dwelling units that we have. So, luckily for us, unless the houses or dwelling units get up and leave the city, we have a 99.7 percent I guess revenue collection rate. We know that we are going to collect the revenue because that -- those dwelling units don't leave. So, when you have a revenue collection rate of about 99 percent, our revenue projections are pretty easy to manage. It's really -- are we going to take the three percent and can we estimate what the new construction is over the next ten, 20 years. Those are the two big wildcards for us from that perspective. Our next largest revenue source of the General Fund is the state sharing and there is an agency out there that actually does the calculations for us. We lean on them and we look at our past projections. So, again, we use populate -- we use the population, we use the state of Idaho's economic forecast, and we use the third Page 24 Meridian City Council Work Session Item#1. January 19,2021 Page 22—25 party agency to allow us to calculate the state revenue sharing, which comprises the -- basically 70 to 80 percent of our revenue source. So, again, pretty easy from a management standpoint from revenue. Our water and wastewater, again, as the 40,000 dwelling units don't get up and leave, we know that they are going to use water. We have an idea of what the average water use is on it on a daily basis, so we can get a pretty good -- 99 percent calculation of what we believe the revenue collection will be for water and sewer, which makes up the majority of the revenue sources in the Enterprise Fund and we use population and our growth committee to tell us what the next ten years will look like and we can extrapolate the revenue sources based on houses, because we know how many houses there are, we know the equivalent residential units, we know how much revenue each residential unit generates. So, again, from a revenue standpoint it's pretty, you know, easy compared to if we made widgets or if we were selling something else. So, you know, we are pretty lucky, we don't have a lot of variables in our revenue sources, so that's why we are pretty confident with our revenue projections for ten years, because of our primary revenue source is based on the 40,000 dwelling units from a water and a property tax standpoint. So, hopefully, that gives you an idea of how we manage our revenue projections from a very top high level. Perreault: Mr. Mayor? Simison: Council Woman Perreault. Perreault: Thank you very much. I think where I was going with that question was we are seeing such significant growth, just curious if you are actively tracking the estimates for what's coming through for what's been approved and what is yet to be -- to be on the tax rolls. I don't know how detailed you get with that. You can only do that, of course, at this point for maybe like the next two years and are you looking at averages of how many new residences are coming into play and also how are you making estimates in regard to commercial construction and -- I don't know how detailed that you want to get. You don't have to. We can keep it at a high level and we can chat later, but just, you know, curious if you see -- obviously we don't have a lucky 8 Ball or a crystal ball. I don't anticipate -- anticipate some significant shifts. We don't know how soon it's going to be before Meridian really is built out within our area of impact. I don't know if there has been any estimates of whether that's 20 years or ten years. I'm curious how that affects your view of the long term. Lavoie: Appreciate the question and we are happy to get more in the weeds with you offline. I know that you guys have time constraints here, but I get that at the -- the CFP is based on what we conduct here as part of the growth committee. So, the City of Meridian has a growth committee that analyzes the growth data for up to 2040. So, the year 2040 is where we project to. The Planning Department is very involved with that. We get a lot of our data from COMPASS and the traffic and zoning data and we feel that we have pretty good details and understanding what's coming onto the city's books up until 2040. So, we are pretty confident with what we have and we use those data points to tell us how many rooftops are entering the facility, how many multi-family and the commercial is the biggest wildcard, because there is a lot of ebb and flow in that. We Page 25 Meridian City Council Work Session Item#1. January 19,2021 Page——25 may have one year where it's a million and, then, one year it's 5,000, because they are all in construction. So, the commercial is our biggest wildcard from that, but other than that we are pretty confident with the data that we utilize from our Planning Department staff, our COMPASS neighbors, and the state's economic forecast. So, that's how we -- that's our crystal ball or the lucky 8 Ball. Simison: Council? Councilman Borton, any further questions, comments? Okay. Thank you very much, Todd. Appreciate it. It's been a fun process. I look forward to starting again like probably tomorrow, but -- Lavoie: You're right. Appreciate your time and have a good night, guys. EXECUTIVE SESSION 17. Per Idaho Code 74-206(1)(a) To consider hiring a public officer, employee, staff member or individual agent, wherein the respective qualities of individuals are to be evaluated in order to fill a particular vacancy or need; and 74-206A(1)(a) To deliberate on a labor contract offer or to formulate a counteroffer. Simison: Thank you. So, we have reached Item No. 17 on the agenda. Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: This may be a question for Mr. Nary. As soon as he can get up. Perfect timing. Do we have time for this? Do you want to strike this and, then, do -- do we have enough time to do the Executive Session right now? Do you want to do it after the next meeting? What would you prefer? Nary: Mr. Mayor. Mr. Mayor, Members of the Council, Council Member Bernt, I think the first item, the 74-206(1)(a), I don't know if the Mayor needs more than 20 minutes. So, we could do that. Bernt: Okay. And just do the -- Nary: And I -- I don't know how much discussion we will have of the second item anyway, so if you opened it I can at least ask that question. Bernt: Okay. Nary: And, then, if we need to add it to the regular agenda -- or continue with it on the regular agenda we can. Bernt: Okay. Mr. Mayor? Page 26 Meridian City Council Work Session Item#1. January 19,2021 Page—of H Simison: Councilman Bernt. Bernt: I move that we go into Executive Session for Idaho Code 74-206(1)(a) and 74- 206A(1)(a). Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: Second the motion. Simison: I have a motion and a second to go into Executive Session. Is there any discussion? If not, Clerk will call the roll. Roll call: Bernt, yea; Borton, yea; Cavener, yea; Hoaglun, yea; Strader, yea; Perreault, yea. Simison: All ayes and we are moved into Executive Session. MOTION CARRIED: ALL AYES. EXECUTIVE SESSION: (5:40 p.m. to 5:59 p.m.) Simison: Do I have a motion to come out of Executive Session? Hoaglun: Mr. Mayor, I move we come out of Executive Session. Borton: Second. Simison: I have a motion and a second to come out of Executive Session. All those in favor signify by saying aye. Opposed nay. The ayes have it. MOTION CARRIED: ALL AYES. Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: I move we adjourn our work session. Borton: Second. Simison: I have a motion and a second to adjourn. Is there any discussion on the motion? If not, all in favor signify by saying aye. Opposed nay. The ayes have it and we are adjourned. Page 27 Meridian City Council Work Session Item#1. January 19,2021 Page——25 MOTION CARRIED: ALLAYES. MEETING ADJOURNED AT 5:59 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) 2 2 2021 MAYOR ROBERT E. SIMISON DATE APPROVED ATTEST: CHRIS JOHNSON - CITY CLERK Page 28 7/tem 77 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Approve Minutes of the January 5, 2021 City Council Work Session Page 3 Meridian City Council Work Session Item#1. January 5,2021 Page 16 of 16 Hoaglun: Mr. Mayor, I second the motion. Simison: Motion and second to come out of Executive Session. All those in favor signify by saying aye. Opposed nay. The ayes have it. MOTION CARRIED: FIVE AYES. ONE ABSENT. Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: I move that we adjourn the meeting. Hoaglun: Mr. Mayor, second the motion. Simison: I have a motion and a second to adjourn the meeting. All in favor signify by saying aye. Opposed nay. The ayes have it and we are adjourned. MOTION CARRIED: FIVE AYES. ONE ABSENT. MEETING ADJOURNED AT 6:02 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) 1 / 19 2021 MAYOR ROBERT E.SIMISON DATE APPROVED ATTEST: CHRIS JOHNSON - CITY CLERK Page 19 7/tem 77 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Approve Minutes of the January 5, 2021 City Council Regular Meeting Page 20 Meridian City Council Item#2. January 5,2021 Page 30 of 30 Chapter 1, Title 74, Idaho Code. Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: I move that we go into Executive Session per Idaho Code 74-206A(1)(a), 74- 206(1)(c) and 74-206(1)(d). Hoaglun: Mr. Mayor, second the motion. Simison: I have a motion and a second to go into Executive Session. Any discussion? If not, Clerk will call the roll. Roll call: Bernt, yea; Borton, yea; Cavener, absent; Hoaglun, yea; Strader, yea; Perreault, yea. Simison: All ayes and we are adjourned into Executive Session. MOTION CARRIED: FIVE AYES. ONE ABSENT. EXECUTIVE SESSION: (7:38 p.m. to 8:39 p.m.) Bernt: Move we come out of Executive Session. Hoaglun: Second. Simison: All those in favor? MOTION CARRIED: FIVE AYES. ONE ABSENT. Bernt: Move we adjourn. Hoaglun: Second. Simison: Motion and second to adjourn. All in favor? MOTION CARRIED: FIVE AYES. ONE ABSENT. MEETING ADJOURNED AT 8:39 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) 1 / 19 / 2021 MAYOR ROBERT E. SIMISON DATE APPROVED ATTEST: CHRIS JOHNSON - CITY CLERK Page 50 7/tem 77 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Final Plat for Apex Southeast No. 1 (FP-2020-0013) by Brighton Development, Located on the Southeast Corner of S. Locust Grove Rd. and E. Lake Hazel Rd. Page 51 Item#3. E IDIAN:--- IDAHO C� PUBLIC HEARING INFORMATION Staff Contact:Sonya Allen Meeting Date: January 19, 2021 Topic: Final Plat for Apex Southeast No. 1 (FP-2020-0013) by Brighton Development, Located on the Southeast Corner of S. Locust Grove Rd. and E. Lake Hazel Rd. Information Resources: Click Here for Application Materials Page 52 Item#3. E COMMUNITY DEVELOPMENT DEVELOPMENT DEPARTMENT I D A H O HEARING January 19, 2021 DATE: TO: Mayor&City Council FROM: Sonya Allen,Associate Planner L�ui fUkffi RG. 208-884-5533 SUBJECT: FP-2020-0013 ` Apex Southeast No. 1 s LOCATION: Southeast corner of S. Locust Grove Rd. &E. Lake Hazel Rd., in the NW 1/4 of PROJECT Section 5, Township 2N.,Range IE. I. PROJECT DESCRIPTION Final plat consisting of 77 single-family residential buildable lots,2 commercial buildable lots and 13 common lots on 41.63 acres of land in the R-8 and C-C zoning districts. II. APPLICANT INFORMATION A. Applicant: Kody Daffer,Brighton Development—2929 W. Navigator Dr., Meridian,ID 83669 B. Owner: Brighton Investments, LLC—2929 W.Navigator Dr.,Meridian,ID 83669 C. Representative: Same as Applicant III. STAFF ANALYSIS Staff has reviewed the proposed final plat for substantial compliance with the approved preliminary plat(H-2020-0057)in accord with the requirements listed in UDC 11-6B-3C.2. In order for the proposed final plat to be deemed in substantial compliance with the approved preliminary plat as set forth in UDC 11-6B-3C.2,the number of buildable lots cannot increase and the amount of common area cannot decrease. Staff has reviewed the proposed plat and the number of buildable lots has decreased by 9 from what was shown on the original preliminary plat but is the same as that depicted on the approved conceptual master plan;the common open space area is the same as that shown on the qualified open space exhibit approved with the Page 1 Page 53 Item#3. preliminary plat. Therefore, Staff deems the proposed final plat to be in substantial compliance with the approved preliminary plat as required. The proposed emergency access exhibit in Section VIII.F has been approved by the Fire Dept. IV. DECISION Staff recommends approval of the proposed final plat with the conditions noted in Section VI of this report. V. EXHIBITS A. Preliminary Plat(dated: 5/1/2020) APEX SOUTHEAST SUBDIVISION PRELIMINARY PLAT Ew P R ei ulNnxv rin..n.a A PARCEL OF LAND SITUATED IN THE WEST 1/2 OF THE NORTHWEST 1/4 OF SECTION 5, n ..m.... TOWN51i IP 2 NORTH,RANGE 1 EAST,CITY OF MERIDIAN,ADA,COUNTY,IDAH❑ _ —W Ev UGENo a a • • • R-a F - ww>:vcoRrnn.N o im o • g • APE%SONTHFA T WINDNISION d��� �'�`W'm"'``p • MERIDIAN,IDAHO qqmvxwx CO,ln fX!!� FEE .. c n 9H GMT PP1A Page 54 Item#3. B. Final Plat(dated: 10/30/20) PLAT OF APEX SOUTHEAST SUBDIVISION No.1 APARCEL DF TAND SITUATED INA PORTION OF THE W V2 OF THE NOATHWE$r 1W OF SECT04I,T0WWHIP 2 NOATM.—IGE LEAST,EVA,ENT 6 LIERIDU K ADA CpuN ,,IOANO. � wrrt d eEa..rc 3P8a [Vie ema PFT�WE 161 xa miea+,me E.lhFOE MASEL RtI. `b NxV h1�0!!7 fRe6FE n u SereJlr' e,Y b!YYwlY'IIe IcaeY e• 5 �`— f R I I eW 5eRN:1'•]M I I I I I sl�r.lwl I � aR: r_V,F1WL SII B-YI60N IYP IM IB(Eid I dH�A-eeF.a FUT rr '� n4o..anTe xn oxE r�+.6a,cmRls No wrw a � LLRTac[JJ2 I EEfE>IEMCFE I R,.T6:EOR]OF 9iRYEv x..9eBf,R'C'CRe W 1M xx"a[rt,1¢wl I I i a.le:.v�o nr�[.cr xa rms n<�Ras a eox caw,+'-oxxo. � .TIT' yO Ra�n or WR+ST'Ik JWR RS%aP5 iK IQ,x CO[.R1'-O�Me. d y IfGEHo .r7 � 0 ,plw ends uo+s Ao,m V8 'O r Oep Eti•9p 9 Fvuxe¢.aNT.Ai W,a rA1Fil 8 E.7trMlk 5T. O —xu;ba.w lasu a;HwFn izxer rx[A� W K RWP N SET I 0 o RT E.STA SATT.1 i �-5-�u h-,4-,3-u'---" - I"FuI�DF.0 YEo[]N£IcAFcRM ElsTrQ[c AlUa cu Xro Eu reU.ERa Eic w w raE stmq no I 1 SePai'+Yr •r(xmra{n lenwlrn 0m�.ro+on FlFMa* Mne aE roaole.o.nE enc A /Ie.P' I W 01'NT I Irr]Ya]t 7>� I I E.SRRE ST. uy 1 g • 4 OO - 1253 ; J I: w r I If y unelen[d In 3c du a......it 1Brioton N� fk.e6Pv Corporatlon mmdizr.Mho- Page 3 Page 55 Item#3. ��t\ C. Landscape Plan(dated: 11/20/2020) "P ---- --- — OPENSPPLE TREE fALQ11ATgN5 PTREEINWCRI Y... meP ..o,..z,o w..w® ��� 3TREEf TREED WIX TIONS(IT W35U) ..wxwwEr rx I IEI�]t iz — TOTXMEff�EE iI fe ,h MMI TI REQUIRWEN �,I PATHWAY TRFE3{1111FEI3OR LFI� g km S _ _ a LANDSCAPE SITE PLAN 0�.�.-.d.�. '� �`• -,.—m u.o lO (LANDSCAPE PLAN___________________!____ ��� r-r rr rrUrr ���-------- kinn L2.O Page 56 Item#3. O O 1 ID io `I O O j O C ® O 17 i - O ftl a T\ 0 fe .I. s z J - - - �o lj\LANDSCAPE PLAN r.'.. :.i. . km a_ . -- FT TrM VMF 13 I! ® 2 0 4m s T„L4.0 Page 5 Page 57 Item#3. D. Amenity Exhibit I . r Arbor Tot Lot 5-� Meridian, ID HULA GLIMMER 718M53 TRN45FER PCRAf 718851359 718796P1 495 TYPHOON SLJ NYI STAIRS CLILONG 715749B %RASE: ROLE 71895N 71EW SIDE-Etl-1DE 3' 3' S SLOE DECK DECK DECK 719700 71ESD39 71850Pm 71&9M DECK EHCL 71 B6135 VERTICAL CARGO SQUARE ROOF CRUNCH CUMBER 7188614 7 71 B8a43 7IB h 71673283 FNi RIDGE'r Fei ON S RH ONLY �./ ✓ 718564SSR PM HOPPER 7186195 END LADDER 71861553 4'CARGQ CLIMB-OVER FISB45645 TCARMCLwe.DLER 718N5645 6ERiIFIE[I IPElulh` �o Miracle GARRETf&COMPANY,INC. R[}Q32 44092527265 '____ _:_-_ iD=ti—Fe= BW QIBIIY�AlPFn Df -IFIED.--_.:E tiadS',UI T_ �FAXL8u11 2 63-12 5 6 �/ GOhPLIE5 T6AS"1TNCPSC L J=FFICE IS Ft;i,.l'.E�J•,7==,i 4�:J`,7 F__ Page 58 Item#3. E. Common Driveway Exhibits 1JEIHX3 MING NOWN03 I t 4H�91'Fl41417l3W I '•'� � y S•ON Lna' u�o5%3dv _• ! r 4 w yy � y L t 12 Mil IP I i —— — IS 10' f�1 . I � µ I` �M A n * � I d hl HIM. di C3 ga S 4� r� 416 w + �•. k '2' i!VMIT. — — f �� # . 12 !a Ift IL ` -- - --I I �{ I -- - - - - m aieE A rj:r J — J -- — — six — — Page 7 Page 59 Item#3. F. Emergency Access Exhibit PiAT OF Emergency APEX SOUTHEAST SUBDIVISION No.1 A 0MClLDFtANb SITuAM INA F9IRIDN bF THE WESrV—T,i NNRTNW SN Or SECn(14 S,7811'1ldXlp]NWM.WdE E EILST•I—.,Emr or MERID Access °° D w�i u�eFn.� P610 r vie cmRe ow I�r oe,r'.miebnne !.lAllf IIAgL Rb. ��'m w Ia,�aY n n 6• 5 —— I P IA bIP 3BP I I _ flw SnY:1'•1LY I I I I I SIEETNOES I � 99: ,-9�FIWL SV&t/B,`X Nto YN 4EGTl� B9:x-R�L iuT wP I BCE£,1-fEru fuf wr © � �S -Pun,ce,Ss Yq erFNP�PIb OlK 1. ✓� PE RIEN[.SS I G�.fSCCR]Cf 9iNEY Bw 4}ex,ec nAcc V aa,m�Mrr,mw1 I l k.im-Jwo or auem'Bw'ny;r[wnµi a•P,ppynx,WUP. .SITE a� u.ggnP 4<i4HrR„Ar.SMk REp5r9S Dr A[J CO,Mi,64,0. 6� Il6ENb r� 1J "� !a NPNP�55 GF R NJIFD tv fal Y Nnp� 9 NPxn iLUYfI.M Gw xY ru1Fn _ E.SOYetR SL 4rnrnJ 8 rcuNP]/ESA 4P�M� x e e •AA,xw- ��(yy,, 1i� ,Cam cracu.ca PWc,I,mHNs m-D ae SET e4 d Q e Q aueow o.ew�om urc L © N O � O --------- A * Cg/£CYd4.0 uup EKE,SR ISLE uq,E,SI E.STse�ST. i L.FAIEW. SUA4[T NaNAAlNE Q a+f.+%are as w14v wi aia:i w 1w uw, .Ca � ^ P�FOWI IE lE ti bdN/w mNoliw¢ I NY ���ri�4�E LRf�BD b 6p�IlIGYr. feriS•[!-,r a4,.eP'3POW 7} i!P'N,' ,N+teM' tam• wmWr IAci]'44l Ater E.SYI.a.. uri} I I: Jndem«I r,IG IRI ELINO aun mcs eu Brighton 4n Corporation mmOian.iwho q,y }p}a, I r,y�,�yy Page 60 Item#3. VI. CITY/AGENCY COMMENTS & CONDITIONS A. Planning Division Site Specific Conditions: 1. Applicant shall comply with all previous conditions of approval associated with this development(H-2019-0120; Development Agreement Instrument Number 2020-029370). 2. The applicant shall obtain the City Engineer's signature on the subject final plat within two years of the City Engineer's signature on the first phase final plat; or apply for a time extension, in accord with UDC 11-6B-7. 3. Prior to submittal for the City Engineer's signature,have the Certificate of Owners and the accompanying acknowledgement signed and notarized. 4. The final plat prepared by KM Engineering stamped by Aaron L. Ballard, dated: 10/30/2020, included in Section V.B shall be revised as follows: a. Replace S.Vertex Way with S. Bloomerang Way with change from E. Tower St. occurring at S. Cadence Ave. intersection, consistent with Ada County Street Name Review approval. b. Include the recorded instrument number of the City of Meridian sewer and water easement on the face of the plat on Sheets 2 and 3. c. Note#5: "Lots 1, 14 and 19,Block 3,Lots 4- 1 and 8,Block 4,Lots I and 8,Block 6, Lots 1, 13,and 18,Block 7,Lot 1,Block 8,Lot 1,Block 9 and Lot-5 10,Block 4-0 5, are designated as common lots. . ." d. Note#6: "Lot 12,Block 7, and Lot 13,Block 4-3 are subject to a blanket easement for common drives to provide access for Lots-9-,-l0;and 11,E Block 7, and Lots 10-, 11; and 12,and44 Block-13,respectively. Said Lot 12,Block 7 and Lot 13,Block 43 shall be owned by the Apex Southeast. . . Said Lot 12,Block 7 and Lot 13,Block 4-3 are subject to blanket. . ."Include a note requiring the common driveways to be constructed of a paved surface capable of supporting fire vehicles and equipment as set forth in UDC 11-6C-3D.8 in accord with preliminary plat condition#A.8. e. Note 913: Include recorded instrument number for ACHD landscape license agreement. f. Note#14: Include recorded instrument number for ACHD public right-of-way? easement (sidewalk). g. Note#16: Include all lots subject to the ACHD storm water drainage system easement. h. Note#20: Include E. Tower St. and S.Vertex Way/S. Bloomerang Way in the note. i. Depict a minimum 15-foot wide common lot in Block 3 for a micro-path connection to Discovery Park in the vicinity of Lots 6 and 7,Block 3 as required by the Park's Department with the preliminary plat. A copy of the revised plat shall be submitted with the final plat for City Engineer signature. 5. The landscape plan prepared by KM Engineering, dated 11/20/2020, included in Section V.C, shall be revised as follows: a. Depict a minimum 15-foot wide common lot in Block 3 for a micro-path connection to Discovery Park-a total of 3 micro-path connections are required per preliminary plat condition#A.3c. Page 9 Page 61 Item#3. b. Depict landscaping on either side of all pathways (micro-paths and multi-use pathways) in accord with the standards listed in UDC 11-3B-12C. c. Depict 25-foot wide street buffers with landscaping along S. Locust Grove Rd. and E. Lake Hazel Rd. in accord with the standards listed in UDC 11-3B-7C. d. If the unimproved right-of-way is 10 feet or greater from the edge of pavement to edge of sidewalk or property line along S. Locust Grove Rd. and/or E. Lake Hazel Rd.,the Developer is required to maintain a 10-foot wide compacted shoulder meeting the construction standards of ACHD and landscape the remainder with lawn or other vegetative ground cover as set forth in UDC 11-313-7C.5.A license agreement for improvements within the right-of-way is required between the property owner and ACHD. e. Depict a 10-foot wide multi-use pathway on the east side of the main entry road from Lake Hazel Rd. along the boundary to Discovery Park as required by the Park's Department with the preliminary plat; coordinate with Kim Warren,Park's Department. 6. Fourteen-foot(14')wide public pedestrian easements shall be submitted to the Planning Division for the 10-foot wide multi-use pathways proposed within the site along E. Lake Hazel Rd. and S. Locust Grove Rd. that are not located within right-of-way,prior to signature on the final plat by the City Engineer. 7. The rear and/or side of structures on lots that face E. Lake Hazel Rd. and S. Locust Grove Road,arterial streets, and S. Vertex Way/S. Bloomerang Way and E. Tower St., collector streets, shall incorporate articulation through changes in two or more of the following: modulation(e.g.projections,recesses, step-backs,pop-outs),bays,banding,porches,balconies, material types, or other integrated architectural elements to break up monotonous wall planes and roof lines that are visible from the subject public street. Single-story structures are exempt from this requirement. 8. Development within the Williams Pipeline easement shall comply with the Williams Developers' Handbook. 9. Prior to signature of the final plat by the City Engineer,the applicant shall provide a letter from the United States Postal Service stating that the applicant has received approval for the location of mailboxes. Contact the Meridian Postmaster, Sue Prescott, at 887-1620 for more information. 10. All fencing shall comply with the standards of UDC 11-3A-7C. 11. All C-C zoned portions of the site are allowed to obtain building permits prior to subdivision of the property as approved with the Development Agreement(provision#A.lk). 12. Future development shall be consistent with the minimum dimensional standards listed in UDC Tables 11-2A-6 and 11-213-3 for the R-8 and C-C zoning districts respectively. 13. Off-street parking is required to be provided for residential uses in accord with the standards listed in UDC Table 11-3C-6 based on the number of bedrooms per unit; and for non- residential uses in accord with the standards listed in UDC 11-3C-6B.1. 14. Address signage shall be provided at the public street for homes accessed via common driveways for emergency wayfinding purposes. 15. A perpetual ingress/egress easement shall be filed with the Ada County Recorder for the common driveways,which shall include a requirement for maintenance of a paved surface capable of supporting fire vehicles and equipment as set forth in UDC 11-6C-3D.8.A copy of said easement shall be submitted to the Planning Division with the final plat for City Engineer Page 62 Item#3. signature. As an alternative to a separate easement document, this information may be included in a note on the face of the plat. 16. A Certificate of Zoning Compliance and Design Review application is required to be submitted and approved prior to submittal of any building permit applications for the swimming pool facility in the residential portion of the development; and for all non-residential/commercial uses and structures. 17. Staff s failure to cite specific ordinance provisions or conditions from the preliminary plat(H- 2020-0057) and/or Development Agreement(Inst. #2020-178120)does not relieve the Applicant of responsibility for compliance. B. Public Works Site Specific Conditions: 1. Additional information is required for the street lighting along the frontage of Locust Grove and Lake Hazel. The internal lights appear to meet the requirements. Contact the Transportation and Utility Coordinator at 208-489-0352. 2. Angle of sewer pipe into/out of manhole SSMH#B-3 needs to be 90 degrees minimum. 3. There are multiple areas where the infiltration trenches could be adjusted to minimize/avoid sanitary sewer service line crossings. Please minimize/avoid number of infiltration trench crossings with services as the City is having issues with settling in the infiltration trenches. 4. For all future phases, eliminate or minimize services crossing infiltration trenches. 5. Remove sanitary sewer manhole from common drive way near the intersection of S. Cadence Avenue and E. Stake Street. General Conditions: 6. Sanitary sewer service to this development is available via extension of existing mains adjacent to the development. The applicant shall install mains to and through this subdivision; applicant shall coordinate main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 7. Water service to this site is available via extension of existing mains adjacent to the development. The applicant shall be responsible to install water mains to and through this development, coordinate main size and routing with Public Works. 8. All improvements related to public life, safety and health shall be completed prior to occupancy of the structures.Where approved by the City Engineer,an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 9. Upon installation of the landscaping and prior to inspection by Planning Department staff, the applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A. 10. A letter of credit or cash surety in the amount of 110%will be required for all incomplete fencing, landscaping, amenities,pressurized irrigation,prior to signature on the final plat. 11. The City of Meridian requires that the owner post with the City a performance surety in the amount of 125%of the total construction cost for all incomplete sewer,water infrastructure prior Page 11 Page 63 Item#3. to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The applicant shall be required to enter into a Development Surety Agreement with the City of Meridian. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 12. The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20%of the total construction cost for all completed sewer,and water infrastructure for a duration of two years. This surety amount will be verified by a line item final cost invoicing provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit,cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 13. In the event that an applicant and/or owner cannot complete non-life,non-safety and non-health improvements, prior to City Engineer signature on the final plat and/or prior to occupancy, a surety agreement may be approved as set forth in UDC 11-5C-3C. 14. Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 15. It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 16. Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 17. Developer shall coordinate mailbox locations with the Meridian Post Office. 18. All grading of the site shall be performed in conformance with MCC 11-14B. 19. Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill,where footing would sit atop fill material. 20. The engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 21. The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 22. At the completion of the project,the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 23. Street light plan requirements are listed in section 6-7 of the Improvement Standards for Street Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be installed at developer's expense. Final design shall be submitted as part of the development plan set for approval, which must include the location of any existing street lights. The contractor's work and materials shall conform to the ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility Coordinator at 898-5500 for information on the locations of existing street lighting. Page 64 Item#3. 24. The applicant shall provide easement(s) for all public water/sewer mains outside of public right of way(include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian's standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement (on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2" x 11" map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted,reviewed, and approved prior to signature of the final plat by the City Engineer. 25. Applicant shall be responsible for application and compliance with and NPDES permitting that may be required by the Environmental Protection Agency. 26. Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Water Department at (208)888-5242 for inspections of disconnection of services.Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources. 27. Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact the Central District Health Department for abandonment procedures and inspections. 28. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water(MCC 9-1-28.C.1). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single-point connection to the culinary water system shall be required. If a single-point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to development plan approval. 29. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be addressed per UDC 11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. Page 13 Page 65 7/tem 77 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Findings of Fact, Conclusions of Law for Pura Vida Ridge Ranch (H-2020-0064) by Jay Gibbons, South Beck & Baird, Located at 3727 E. Lake Hazel Rd. Page 66 Item#4. CITY OF MERIDIAN FINDINGS OF FACT,CONCLUSIONS OF LAW ... AND DECISION& ORDER , In the Matter of the Request for Annexation of 26.34 acres of land with R-8 (6.64 acres) and R-15 (19.69 acres)Zoning Districts; Preliminary plat Consisting of 157 Buildable Lots and 35 Common Lots on 26.34 Acres of Land; and,Planned Unit Development with a Request for a Deviation from the Dimensional Standards listed in UDC Table 11-2A-7 to Allow Reduced Building Setbacks in the R-15 Zoning District,by Jay Gibbons, South Beck&Baird. Case No(s).H-2020-0064 For the City Council Hearing Date of: January 5,2021 (Findings on January 19,2021) A. Findings of Fact 1. Hearing Facts(see attached Staff Report for the hearing date of January 5, 2021, incorporated by reference) 2. Process Facts(see attached Staff Report for the hearing date of January 5,2021, incorporated by reference) 3. Application and Property Facts (see attached Staff Report for the hearing date of January 5,2021, incorporated by reference) 4. Required Findings per the Unified Development Code(see attached Staff Report for the hearing date of January 5,2021,incorporated by reference) B. Conclusions of Law 1. The City of Meridian shall exercise the powers conferred upon it by the"Local Land Use Planning Act of 1975,"codified at Chapter 65,Title 67,Idaho Code(I.C. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code codified as Title I I Meridian City Code, and all current zoning maps thereof. The City of Meridian has,by ordinance, established the Impact Area and the Comprehensive Plan of the City of Meridian, which was adopted December 17,2019, Resolution No. 19-2179 and Maps. 3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § I I-5A. 4. Due consideration has been given to the comment(s)received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction. 5. It is found public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. 6. That the City has granted an order of approval in accordance with this Decision,which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant,the Community Development Department,the Public Works Department and any affected party requesting notice. FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR PURA VIDA RIDGE RANCH—AZ,PP,PUD H-2020-0064 - I - Page 67 Item#4. 7. That this approval is subject to the Conditions of Approval all in the attached Staff Report for the hearing date of January 5,2021, incorporated by reference. The conditions are concluded to be reasonable and the applicant shall meet such requirements as a condition of approval of the application. C. Decision and Order Pursuant to the City Council's authority as provided in Meridian City Code § 11-5A and based upon the above and foregoing Findings of Fact which are herein adopted,it is hereby ordered that: 1. The applicant's request for Annexation&Zoning,Preliminary Plat and Planned Unit Development is hereby approved with the requirement of a Development Agreement per the conditions in the Staff Report for the hearing date of January 5,2021, attached as Exhibit A. D. Notice of Applicable Time Limits Notice of Preliminary Plat Duration Please take notice that approval of a preliminary plat, combined preliminary and final plat, or short plat shall become null and void if the applicant fails to obtain the city engineer's signature on the final plat within two(2)years of the approval of the preliminary plat or the combined preliminary and final plat or short plat(UDC 11-6B-7A). In the event that the development of the preliminary plat is made in successive phases in an orderly and reasonable manner, and conforms substantially to the approved preliminary plat, such segments, if submitted within successive intervals of two(2)years,may be considered for final approval without resubmission for preliminary plat approval(UDC 11-6B-7B). Upon written request and filed by the applicant prior to the termination of the period in accord with 11-6B-7.A,the Director may authorize a single extension of time to obtain the City Engineer's signature on the final plat not to exceed two(2)years. Additional time extensions up to two(2)years as determined and approved by the City Council may be granted. With all extensions,the Director or City Council may require the preliminary plat, combined preliminary and final plat or short plat to comply with the current provisions of Meridian City Code Title 11. If the above timetable is not met and the applicant does not receive a time extension,the property shall be required to go through the platting procedure again(UDC 11- 6B-7C). Notice of Conditional Use Permit/Planned Unit Development Duration Please take notice that the conditional use permit,when granted, shall be valid for a maximum period of two(2)years unless otherwise approved by the City. During this time,the applicant shall commence the use as permitted in accord with the conditions of approval, satisfy the requirements set forth in the conditions of approval, and acquire building permits and commence construction of permanent footings or structures on or in the ground. For conditional use permits that also require platting,the final plat must be signed by the City Engineer within this two(2)year period. Upon written request and filed by the applicant prior to the termination of the period in accord with 11-513-6.G.1,the Director may authorize a single extension of the time to commence the FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR PURA VIDA RIDGE RANCH—AZ,PP,PUD H-2020-0064 -2- Page 68 Item#4. use not to exceed one(1)two (2)year period.Additional time extensions up to two (2)years as determined and approved by the City Council may be granted. With all extensions,the Director or City Council may require the conditional use comply with the current provisions of Meridian City Code Title I I(UDC 11-5B-6F). Notice of Development Agreement Duration The city and/or an applicant may request a development agreement or a modification to a development agreement consistent with Idaho Code section 67-6511A. The development agreement may be initiated by the city or applicant as part of a request for annexation and/or rezone at any time prior to the adoption of findings for such request. A development agreement may be modified by the city or an affected party of the development agreement. Decision on the development agreement modification is made by the city council in accord with this chapter. When approved, said development agreement shall be signed by the property owner(s) and returned to the city within six(6)months of the city council granting the modification. A modification to the development agreement may be initiated prior to signature of the agreement by all parties and/or may be requested to extend the time allowed for the agreement to be signed and returned to the city if filed prior to the end of the six(6)month approval period. E. Notice of Final Action and Right to Regulatory Takings Analysis 1. Please take notice that this is a final action of the governing body of the City of Meridian. When applicable and pursuant to Idaho Code § 67-6521, any affected person being a person who has an interest in real property which may be adversely affected by the final action of the governing board may within twenty-eight(28)days after the date of this decision and order seek a judicial review as provided by Chapter 52,Title 67,Idaho Code. F. Attached: Staff Report for the hearing date of January 5, 2021 FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR PURA VIDA RIDGE RANCH—AZ,PP,PUD H-2020-0064 -3- Page 69 Item#4. By action of the City Council at its regular meeting held on the 19th day of January 2021. COUNCIL PRESIDENT TREG BERNT VOTED COUNCIL VICE PRESIDENT BRAD HOAGLUN VOTED COUNCIL MEMBER JESSICA PERREAULT VOTED COUNCIL MEMBER LUKE CAVENER VOTED COUNCIL MEMBER JOE BORTON VOTED COUNCIL MEMBER LIZ STRADER VOTED MAYOR ROBERT SIMISON VOTED (TIE BREAKER) Mayor Robert E. Simison Attest: Chris Johnson City Clerk Copy served upon Applicant, Community Development Department,Public Works Department and City Attorney. By: Dated: 1-19-2021 City Clerk's Office FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR PURA VIDA RIDGE RANCH—AZ,PP,PUD H-2020-0064 -4- Page 70 Item#4. EXHIBIT A STAFF REPORTC�WEIIDIAN -- COMMUNITY DEVELOPMENT DEPARTMENT I D A H O HEARING January 5,2021 Legend DATE: 0 lei Pro-ea- Lxa=or TO: Mayor&City Council Y Y FROM: Sonya Allen,Associate Planner 208-884-5533 I SUBJECT: H-2020-0064 5 I Pura Vida Ridge Ranch `5, I , I LOCATION: 3727 E. Lake Hazel Rd.,in the NW 1/4 of Section 4,T.2N.,R.1E Parcels: S 1404212550& S 1404212750 I. PROJECT DESCRIPTION The Applicant requests approval of the following applications: • Annexation of 26.34 acres of land with R-8 (6.64 acres) and R-15 (19.69 acres)zoning districts; • Preliminary plat consisting of 157 buildable lots and 35 common lots on 26.34 acres of land in the R-8 and R-15 zoning districts; and, • Planned Unit Development with a request for a deviation from the dimensional standards listed in UDC Table 11-2A-7 to allow reduced building setbacks in the R-15 zoning district. II. SUMMARY OF REPORT A. Project Summary Description Details Page Acreage 26.34 Existing/Proposed Zoning RUT(Rural Urban Transition)in Ada County(existing)/R- 15 (Medium High-Density Residential)(proposed) Future Land Use Designation MHDR(Medium High Density Residential) Existing Land Use(s) Rural residential/agricultural Proposed Land Use(s) Single-family residential F Lots(#and type;bldg./common) 157 buildable lots/35 common lots Phasing Plan(#of phases) 4 phases Number of Residential Units(type 157 single-family units [30 standard detached,6 attached of units) and 121 townhomes(68 alley-loaded&53 standard)] Density(gross&net) 5.96 units/acre(gross)and 15.77 units/acre(net)with undevelopable areas—8.23 units/acre(gross)and 16.48 Page 1 Page 71 Item#4. Description Details I Page units/acre(net)without undevelopable areas(i.e.hillside, creek and right-of-way of Lake Hazel Rd.) Open Space(acres,total 4.89 acres(or 18.57%)- 'h Lake Hazel Rd.buffer,linear [%]/buffer/qualified) open space(mews), 50'x 100' common open space areas. (10.87 acres or 41.35%with unqualified open space) Amenities A minimum of(1)amenity is required.A 16'x 16' shelter with a picnic table on Lot 10,Block 3;an 8'x 12' arbor with 2 benches on Lot 1,Block 10;an arbor with 2 benches on Lot 8,Block 5; a dirt trail and paved 5'wide pathway on the hillside;and a segment of the City's 10' wide multi-use pathway system along the Ten Mile Creek are proposed. Physical Features(waterways, Ten Mile Creek runs along east boundary; significant hazards,flood plain,hillside) slope/hillside on southwest portion of site Neighborhood meeting date;#of March 11,2020;3 attendees(see sign-in sheet included in attendees: application) History(previous approvals) None B. Community Metrics Description Details Page Ada County Highway District • Staff report(yes/no) Yes(a Traffic Impact Study was required) • Requires ACHD No Commission Action es/no Access One full access&one emergency only access is proposed via Lake (Arterial/Collectors/State Hazel Rd.,an arterial street Hwy/Local)(Existing and Proposed) Traffic Level of Service Lake Hazel&Eagle Roads:Better than"E"(Acceptable level of service for a 2-lane principal arterial is"B") Stub Stub streets are proposed to the west and to the south for extension with Street/Interconnectivity/ future development;a stub street is planned to this site from the east Cross Access which will require construction of a bridge over the Ten Mile Creek on this site. Existing Road Network Lake Hazel Rd.;no internal streets mom Existing Arterial Sidewalks/ None Buffers Proposed Road • Lake Hazel Road is scheduled in the IFYWP to be widened to 5-lanes from Eagle Road to Cloverdale Road in 2024. Improvements . Eagle Road is scheduled in the IFYWP to be widened to 5-lanes from Lake Hazel Road to Amity Road in 2023. The intersection of Lake Hazel Road and Eagle Road is scheduled in the IFYWP to be widened to 6-lanes on the north leg,5-lanes on the south,7-lanes east,and 6-lanes on the west leg,and reconstructed/signalized in 2023. • Lake Hazel Road is listed in the CIP to be widened to 5-lanes from Locust Grove Road to Eagle Road between 2026 and 2030. • The intersection of Lake Hazel Road and Locust Grove Road is listed in the CIP to be widened to 3-lanes on the north leg,2-lanes on the south,2-lanes east,and 3-lanes on the west leg, and signalized between 2026 and 2030. Fire Service • Distance to Fire Station 2.8 miles from Station#4(will be 1 mile from future Station#8) • Fire Response Time Part of this project(northern 1/3+/-)is within 5 minute response time goal,the rest is not Page 2 Page 72 Item#4. Description Details Page • Resource Reliability 78%-does not meet the target goal of 80%or greater • Risk Identification 2—current resources would not be adequate to supply service to the proposed project(risk factors include an open waterway&steep hillside with the potential for wildfire if not maintained) • Accessibility Meets all required access,road widths&turnarounds • Special/resource needs Aerial device not required • Water Supply 1,000 gallons/minute for one hour Police Service • Distance to Police 5.5 miles Station • Police Response Time 3:42 minutes • Calls for Service 13 (in RD `M789/A119")(between 6/1/19—5/31/20) • %of calls for service Priority 3 (MPD Goal is within 3 to 5 minutes) 3:42 split by priority Priority 2(MPo Goal is within 8 to in. 7:16 Priority 1 (MPo Goal is within 15 to 10 minutes) 10:42 • Crimes 1 (in RD `M789/A119') • Crashes 12(in RD `M789/A119') West Ada School District Enrollment Ca aci Miles • Distance(elem,ms,hs) o­ms«-1 • Capacity of Schools "Silver Sage Elementary"' 316 425 4.5 miles Victory Middle School 999 1000 5.6 miles • #of Students Enrolled Mountain View High Schaal 2519 2175 4.8 miles -Enrollment at Hillsdale Elementary is currently capped. Students in this development will be attending Silver Sage Elementary until a new school is built to eliminate overcrowding at Hillsdale Elementary.'• Wastewater • Distance to Sewer Directly adjacent to site Services • Sewer Shed South Black Cat trunkshed • Estimated Project Sewer See application ERU's • WRRF Declining 13.96 Balance • Project Consistent with Yes WW Master Plan/Facility Plan • Impact/Concerns None Water • Distance to Water Directly adjacent to site Services • Pressure Zone 5 • Estimated Project Water See application ERU's • Water Quality None • Project Consistent with Yes Water Master Plan • Impacts/Concerns None Page 3 Page 73 Item#4. C. Project Area Maps Future Land Use Map Aerial Map LL (fLegend 4 fLegend0 Pra t Laca�iar IJI f Lflco= r, �t Woetfi k7wekk +++ . :' Q-Imm Tom+ Fn5 CIBE RAS i!F� RAC i iRiw YY SS• w r I� Lhll FA r .. .�FiR�tKC 3 - _ h R - Low Density Wsidenial �M¢ Zoning Map Planned Development Map (fLegend POMI Legend Project LacafK:�r R-� Project LflcatGn � City Limitr �-4 � — Plonne,d Parcels l 'S mum R-8 R- RUTkJH I 1-Ma III. APPLICANT INFORMATION A. Applicant: Jay Gibbons, South Beck&Baird—2002 S.Vista Ave.,Boise, ID 83705 B. Owner: Justin Griffin, Sunrise Rim,LLC—4450 W. Saddle Ridge Dr.,Nampa, ID 83687 C. Representative: Same as Applicant Page 4 Page 74 Item#4. IV. NOTICING Planning&Zoning City Council Posting Date Posting Date Notification published in 7/17/2020 11/13/2020 newspaper Notification mailed to property owners within 300 feet 7/14/2020 11/10/2020 Applicant posted public hearing notice on site 7/23/2020 11/19/2020 Nextdoor posting 7/14/2020 11/10/2020 V. COMPREHENSIVE PLAN ANALYSIS(Comprehensive Plan) The Future Land Use Map(FLUM)contained in the Comprehensive Plan designates this property as Medium High Density Residential(MHDR). The MHDR designation allows for a mix of dwelling types including townhouses, condominiums, and apartments. Residential gross densities should range from eight to twelve dwelling units per acre. These areas are relatively compact within the context of larger neighborhoods and are typically located around or near mixed use commercial or employment areas to provide convenient access to services and jobs for residents. Developments need to incorporate high quality architectural design and materials and thoughtful site design to ensure quality of place and should also incorporate connectivity with adjacent uses and area pathways, attractive landscaping and a project identity. The subject property is proposed to develop with a mix of residential housing types consisting of single- family detached(30), single-family attached(6)and townhome(121)units at a gross density of 5.96 units per acre. The density calculation includes land area(approximately 7.26 acres)that is undevelopable due to the slope/hillside on the southwest portion of the development(approximately 4.27 acres),the Ten Mile Creek which lies entirely on this property along the east boundary(approximately 2.61 acres), and the right-of-way to the centerline of Lake Hazel Rd. (0.38 of an acre).Without this undevelopable area,the gross density is estimated to be 8.23+/-units per acre,which is consistent with the MHDR FLUM designation;the net density is 16.48+/-units/acre. For the purposes of determining consistency with the density desired in this area, Staff is of the opinion excluding the undevelopable areas of the site from the density calculation is appropriate and the resulting density meets the intent of the Plan. Further,because this site is not located near mixed use commercial or employment areas, Staff believes the proposed density, at the lower end of the desired range, is appropriate for this property. All of the proposed structures except for the single-family detached homes are required to comply with the design standards listed in the Architectural Standards Manual to ensure a high quality architectural design and materials for quality of place. Pedestrian connectivity is proposed throughout the development through sidewalks,pathways,micro-pathways and trails and to adjacent properties for future interconnectivity consistent with the MHDR FLUM designation. Staff finds the following Comprehensive Plan policies to be applicable to this application and applies to the proposed use of this property(staff analysis in italics): • "Provide for a wide diversity of housing types(single-family, modular,mobile homes and multi-family arrangements) and choices between ownership and rental dwelling units for all income groups in a variety of locations suitable for residential development."(3.07.03B) The proposed mix of single family attached and detached homes and townhomes will contribute to the variety of housing types available in the City for ownership and rental choices. Page 5 Page 75 Item#4. • "Require open space areas within all development."(6.01.O1A) An open space exhibit is included in Section VIII.D that depicts qualified open space in excess of the minimum UDC standards listed in UDC 11-3G-3. Proposed qualified open space consists of half of the Lake Hazel Rd. street buffer, linear open space (mews) and 50'x 100'common open space areas. Additional open space is proposed consisting of unimproved hillside with walking paths and trails that doesn't count toward qualified open space. • "Permit new development only where urban services can be reasonably provided at the time of final approval and development is contiguous to the City."(3.01.0117) The proposed development is contiguous to the City and can be provided with City water and sewer service. Police and Fire can also provide emergency services to this development. • "Restrict private curb cuts and access points on collectors and arterial streets."(3.06.02D) One(1)public street access (Road 1) and one (1) emergency only access is proposed via E. Lake Hazel Rd. • "Coordinate with developers, irrigation districts, and drainage entities to implement the proposed pathway network along canals, ditches, creeks, laterals and sloughs." (3.08.02B) A 10'wide multi-use pathway is proposed along the Ten Mile Creek which runs along the east boundary of the site. • "Encourage new development to include buffered sidewalks, a sidewalk separated from the motor vehicle land by a planter strip, especially on collector and arterial roadways."(6.01.01J) A 35'wide landscaped street buffer with a detached sidewalk is required along E.Lake Hazel Rd., an entryway corridor, as proposed. • "With new subdivision plats,require the design and construction of pathway connections,easy pedestrian and bicycle access to parks, safe routes to schools, and the incorporation of usable open space with quality amenities."(2.02.01A) The proposed plat provides usable common open space areas and a segment of the City's multi-use pathway along the Ten Mile Creek as an amenity for the site that will provide connectivity to adjacent developments and safe pedestrian access to the Hillsdale elementary school and the YMCA to the north. • "Annex lands into the corporate boundaries of the City only when the annexation proposal conforms to the City's vision and the necessary extension of public services and infrastructure is provided."(3.03.03) The proposed development plan is consistent with the City's vision in terms that a mix of residential housing types at a density consistent with the MHDR designation is proposed. Public services and infrastructure are proposed to be provided. • "Encourage compatible uses and site design to minimize conflicts and maximize use of land."(3.07.00) The proposed residential single-family and townhouse dwellings and site design should be compatible with future development on adjacent properties to the east and west that are also designated for MHDR uses. Medium density residential uses are designated on the FLUMfor future development to the south. • "Avoid the concentration of any one housing type or lot size in any geographical area;provide for diverse housing types throughout the City."(2.01.01 G) Three(3) different housing types (i.e. single-family attached, detached and townhomes) on various lot sizes are proposed in this development which will contribute to the variety of housing options in this area. • "Require pedestrian access connectors in all new development to link subdivisions together to promote neighborhood connectivity as part of a community pathway system."(3.03.03B) A segment of the City's multi-use pathway system is proposed along the project's east boundary along the Ten Mile Creek which will provide connectivity with adjacent developments. Several micro path connections are proposed to the multi-use pathway from adjacent mews and several pathways are proposed through internal common areas. Page 6 Page 76 Item#4. VI. UNIFIED DEVELOPMENT CODE ANALYSIS UD A. ANNEXATION&ZONING(AZ) Annexation of 26.34 acres of land with R-8 (6.64 acres) and R-15 (19.69 acres)zoning districts is proposed. The area proposed to be zoned R-8 consists of the upper rim area at the southwest corner of the site proposed to develop with single-family detached homes which will provide a transition to future medium density residential development to the south. The area proposed to be zoned R-15 consists of the slope and the lower valley area on the remainder of the site proposed to develop primarily with townhomes with a few single-family attached structures,which should be consistent with future medium high-density residential development to the east and west. The proposed zoning,uses and density are consistent with the MHDR FLUM designation in the Comprehensive Plan for this property as discussed above in Section V. A preliminary plat,landscape plan and conceptual building elevations were submitted showing how the property is planned to develop with 157 single-family detached(30), attached(6)and townhome (121) units(see Section VIII). The proposed annexation area is contiguous to City annexed property to the north across E. Lake Hazel Rd. and is within the Area of City Impact Boundary.A legal description and exhibit map for the annexation area is included in Section VIII.A along with separate legal descriptions and exhibit maps for each zoning district proposed. The City may require a Development Agreement(DA)in conjunction with an annexation and zoning request pursuant to Idaho Code section 67-6511A. In order to ensure the site develops as proposed with this application,staff recommends a DA as a provision of annexation with the provisions included in Section IX. B. PRELIMINARY PLAT The proposed preliminary plat consists of a total of 157 buildable lots and 35 common lots on 26.34 acres of land in the R-8 and R-15 zoning districts(see Section VIII.B). The proposed dwelling units consist of 30 standard detached, 6 attached and 121 townhome units(68 alley-loaded&53 standard). The minimum lot size proposed is 1,400 square feet(s.f.)with an overall average lot size of 2,763 s.f. The average lot size in the R-8 district is 5,991 s.f. and the average lot size in the R-15 district is 2,000 s.f. Phasing: A phasing plan was submitted that depicts four(4)phases of development(see Section VIII.B). The first phase is nearest Lake Hazel Rd.with subsequent phases progressing to the south with the last phase at the southwest corner of the site which requires a public street access to be provided from the south. The Fire Dept. is requiring secondary access to be provided from the east or south(or other means as agreeable by the Fire Dept.)prior to development of Phases 2 or 3. Existing Structures/Site Improvements: There is an existing home at the southwest corner of the site that is proposed to be removed with development;this structure should be removed prior to the City Engineer's signature on the final plat for the phase in which it is located(i.e.Phase 4). Dimensional Standards (UDClL-2): All development should comply with the dimensional standards for the applicable district as follows: UDC Tables 11-2A-6(R-8 district) and 11-2A-7(R-15 district). Page 7 Page 77 Item#4. Design: All subdivisions are required to comply with the subdivision design and improvement standards listed in UDC 11-6C-3 (i.e. streets, alleys, common driveways,block face,etc.). Traffic calming is proposed on Road 3,which is greater than 700' in length,by narrowing the street down to 24' between Roads 6 and 7 as approved by ACHD. As additional traffic calming and an alternative design to parking lots for guests,the Applicant should consider providing on-street parking with bulb-outs on 33' wide street sections for more of a traditional neighborhood design. The stub street(Road 3)proposed to the south will result in a block face and cul-de-sac length in excess of UDC standards at approximately 1,050'when extended in the future with redevelopment of the property to the south.Due to the topography and significant slope in this area along with the location of the Ten Mile Creek,the design options are limited for this area.Therefore, Staff recommends it's approved with the PUD as an exception to the dimensional standards listed in UDC 11-6C-3 (see PUD analysis section below). Access(UDC 11-3A-3): Access is proposed on the plat via one public street and one emergency only access via E. Lake Hazel Rd., a residential mobility arterial street; direct access via E. Lake Hazel Rd. is prohibited. One(1) stub street is proposed to the west and two(2) stub streets are proposed to the south for future extension; and one stub street is planned to the east boundary of the site from Poiema Subdivision for interconnectivity as shown below—a bridge is required to be constructed across the Ten Mile Creek to the east on the subject property in this location.Access to the R-8 zoned portion of the site will be from the south via Eagle Rd.when the adjacent property redevelops—access via Eagle Rd. is not available to this site at this time. FULL E. LAKE HAZEL ROAD ACCESS _ FUTURE C DEVELOPMENT a y: p ACCESS � C TO ADJACENT µ PROPERTY i J I ACCESS W TO ADJACENT PROPERTY 41 � FUTURE DEVELOPMENT ACCESS ACCESS TO ADJACENT T ADJACENT PROPERTY - PROPERTY FU-URE DEVELOPMENT Two(2)alleys(i.e. Roads 9 and 10) and(11) common/shared driveways are proposed off internal public streets for access to proposed attached and townhome units. All alleys are required to be constructed in accord with the standards listed in UDC 11-6C-313 and all common/shared driveways are required to be constructed in accord with the standards listed in UDC 11-6C-3D. The alley and common/shared driveway sections depicted on the plat comply with UDC standards. Emergency access should be provided in accord with the phasing plan approved by the Fire Dept. included in Section VIII.B. The Applicant should coordinate with Terri Ricks and Fire Dept.for Page 8 Page 78 Item#4. addressing lots accessed by alleys without frontage on a public street.Address signage for wayfinding purposes should be provided in these areas as well as at the public street for homes accessed via common driveways. Pathways(UDC 11-3A-8): A pedestrian connectivity plan was submitted that depicts sidewalks along streets,pathways through internal common open space areas and micro-pathways through mews providing connections to the multi- use pathway along the creek. A 10' wide multi-use pathway is proposed along the east boundary of the site adjacent to the creek in accord with the Pathways Master Plan, a 5' wide concrete pathway is proposed from Road 4 to Road 8 and at the top of the slope in Lot 40,Block 5, and dirt trails are proposed within the unimproved slope area providing connections between the upper ridge and the lower valley lots (see Section IX.G). These walkways provide pedestrian connections to the shelters with picnic tables and benches proposed as amenities within the development. The pathway along the creek is required to be located within a 14'wide public use easement; the easement should be submitted to the Planning Division prior to submittal of the final plat for City Engineer signature. Sidewalks(UDC 11-3A-1 Sidewalks are required to be provided on both sides of all public streets as set forth in UDC 11-3A-17D. A 7-foot wide detached sidewalk is proposed within the street buffer along E. Lake Hazel Rd. Internal sidewalks are proposed in accord with UDC standards except for adjacent to the 24'wide street sections(i.e.Roads 4,6 and 7)where sidewalks are only proposed in certain areas as shown on the pedestrian connectivity exhibit in Section VIII.G. The Applicant requests an exception to this standard through the PUD to only provide sidewalks in the areas shown and as required by ACHD (see PUD section below). Parkways (UDC 11-3A-1 : As all internal sidewalks are attached to the curb,no parkways are proposed or required. Landscaping(UDC 11-3B): A 35-foot wide street buffer is required along E. Lake Hazel Rd., an arterial street and entryway corridor, per UDC Table 11-2A-7, landscaped per the standards listed in UDC 11-3B-7C as proposed. A berm and an additional 10 trees are proposed above the minimum requirement. Bushes should be added within the buffer in accord with UDC 11-3B-7C.3,which requires a combination of trees and shrubs along with lawn or other vegetative groundcover. Qualified/required open space areas should be landscaped in accord with the standards listed in UDC 11- 3G-3E as proposed. An additional 40 trees are proposed above the minimum requirement. Landscaping is required along all pathways in accord with the standards listed in UDC 11-3B-12C; landscaping is proposed in excess of UDC standards(an additional 27 trees are proposed) except for along the concrete walkway in the unimproved hillside/slope area. The Applicant requests an exception to this standard with the PUD(see analysis below under PUD section). There are two(2)existing trees on the site that are less than 4"caliper in size that are proposed to be removed;because they are below 4"caliper,no mitigation is required per UDC 11-3B-1OC.5a. Landscaping is proposed in off-street parking areas within the development. The Applicant is not proposing to landscape or provide irrigation sprinklers on the hillside and proposes to leave the area natural and unimproved.The Applicant states that low growing vegetation currently exists that doesn't require supplemental moisture and installing an irrigation system would cause unnecessary damage to the hillside and that the Homeowner's Association (HOA)will be responsible for reducing fuels on an annual basis at a minimum. Page 9 Page 79 Item#4. Staff and the Fire Dept. is very concerned about the potential danger of wildfires in this area. Therefore,the Fire Dept.is requiring defensible space to be provided—a minimum of 30' (and possibly more for steep topography)from all structures to the undeveloped,natural open space— plantings within this area should be fire-resistant(see Section IX.0 for more information).A wildfire safety plan is required to be approved by the Fire Dept.prior to approval of the first final plat.A copy of the approved plan should be included in the CC&R's for the subdivision. Qualified Open Space(UDC 11-3 : A minimum of 10%of the land area of the development is required to be provided in qualified open space as set forth in UDC 11-3G-3B. Based on the 26.34 acre site,a minimum of 2.63 acres is required to be provided; a total of 4.9 acres(or 18.57%)is proposed,which exceeds the minimum standards. Qualified open space consists of half of the street buffer along E. Lake Hazel Rd., an arterial street; linear open space(i.e. mews); and open grassy areas of at least 50' x 100' in area. This calculation does not include the hillside where pathways/trails are located as that area is proposed to remain natural and not be landscaped per the standards listed in UDC 11-3G-3E.2. With this area there is approximately 10.87 acres (or 41.35%) open space. Qualified Site Amenities(UDC 11-3G1. A minimum of one(1) qualified site amenity is required for each 20 acres of development area. Based on the 26.34 acre site, a minimum of one (1)qualified site amenity is required. A 10-foot wide 1,631+/-foot long segment of the City's multi-use pathway system is proposed along the east boundary of the site adjacent to the Ten Mile Creek. Additional amenities,in excess of UDC standards,are proposed as follows: a 16' x 16' shelter with a picnic table on Lot 10,Block 3; an 8' x 12' arbor with 2 benches on Lot 1,Block 10; an arbor with 2 benches on Lot 8,Block 5; and a dirt trail and paved 5' wide pathway on the hillside on Lot 8,Block 5. Parking(UDC 11-3C-� Off-street parking is required to be provided in accord with the standards listed in UDC Table 11-3C-6 for residential uses,which requires parking pads to be provided in addition to garage parking spaces based on the number of bedrooms per unit(i.e. 1-2 bedroom units require 2 spaces per unit with at least one of those being in an enclosed garage,the other space may be enclosed or a minimum 10' x 20' parking pad; 3-4 bedroom units require 4 spaces per unit with at least two of those being in an enclosed garage,the other spaces may be enclosed or a minimum 10' x 20'parking pad). A total of(96)2-bedroom units and a total of(31)3-to 4-bedroom units are proposed in the single-family attached&townhome portion of the development which requires a total of 316 off-street parking spaces (158 covered spaces& 158 uncovered spaces).A parking exhibit was submitted for the proposed development that depicts a total of 254 garage spaces and 62 driveway parking spaces for a total of 316 spaces in accord with the standards listed in UDC Table 11-3C-6 (see Section IX.F). A total of 71 off- street parking spaces are proposed for guests in mini parking lots dispersed throughout the development; and an additional 88+/-parking spaces can be accommodated on-street for a total of 157+/-extra spaces for guests. These calculations exclude the single-family detached portion of the site which will provide off-street parking in accord with UDC standards; on-street parking will also be available for guests. The Applicant is proposing 20' long x 18'wide parking pads,which are 2' less in width than required. The parking pads should be revised to be 20' x 20' in accord with UDC Table 11-3C-6. On-street parking is allowed with 33'wide street sections but not with 24' street sections (i.e.Roads 4,6 and 7); therefore,"No Parking" signs shall be erected along these streets. Waterways(UDC 11-3A-U: The Ten Mile Creek runs along the east boundary of this site. As a natural waterway, it's required to remain open as a natural amenity and not be piped or covered and should be improved and protected with development of the subdivision. Page 10 Page 80 Item#4. Per UDC 11-3A-6C, fencing along natural waterways shall not prevent access to the waterway;no fencing is proposed or desired by the Applicant adjacent to the creek. In limited circumstances and in the interest of public safety,larger open water systems may require fencing as determined by the City Council,Director and/or Public Works Director. The Applicant states water flows year `round in the creek and is shallow and slow flowing at an approximate depth of 18 to 24 inches.The depth of the waterway in relation to the surrounding land is approximately 6' from the top of bank to the bottom of the channel and the width is approximately 15' to 20'.Fencing the creek would likely impede the irrigation district's ability to maintain the drain.Because this is not a large open water system with deep,fast flowing current, Staff is not overly concerned; however, any waterway may present a hazard to young children.For this reason and because Staff has not received a determination from the Director or the Public Work's Director on this matter,Staff recommends fencing is installed along the creek to restrict access,unless otherwise waived by City Council. All irrigation ditches crossing the site are required to be piped with development unless used as a water amenity or linear open space as defined in UDC 11-IA-1. Floodplain: A portion of this site is currently located within the floodplain. The Applicant's narrative states that once the improvements on Lake Hazel Rd. are complete which will include a larger culvert,the projected floodplain will be within the banks of the creek. A floodplain development permit is required to be obtained for any development within the floodplain prior to construction. Fencing(UDC 11-3A-6,11-3A- • All fencing is required to comply with the standards listed in UDC 11-3A-7.No fencing is proposed on the landscape plan. The Developer is required to construct fencing abutting pathways and common open space lots to distinguish common from private areas per the standards listed in UDC 11-3A- 7A.7.Fencing in accord with this standard should be depicted on a revised landscape plan. As discussed above under"waterways", Staff recommends fencing is installed along the Ten Mile creek in accord with the standards listed in UDC 11-3A-6C,unless otherwise waived by City Council. Utilities(UDC 11-3A-21): Utilities shall be installed with development in accord with the standards listed in UDC 11-3A-21. Building Elevations/Perspectives: Conceptual building elevations were submitted for the 2-story single- family detached units and townhome(3+attached) structures as shown in Section VIII.H; concept elevations were not submitted for the 2-attached units. Building materials for the single-family detached homes and townhomes consist of a variety of vertical and horizontal siding, stucco,brick/stone veneer accents with wood/timber design elements with gable style shingled roofs with metal accent roofing on some elevations. The 2-attached units will be the two end units of the 3+unit townhomes put together back to back—the end units have a kick out on the front corner as shown on Elevation 4. To ensure quality of development within the PUD,Staff recommends design guidelines are submitted for the overall development to be included in the Development Agreement that promote innovative design that creates visually pleasing and cohesive patterns of development in accord with UDC 11-7-1.To ensure compliance with these guidelines and the design standards in the Architectural Standards Manual, Staff recommends all structures,including single-family detached,are subject to design review. A Design Review application is required to be submitted to the Planning Division and approved prior to submittal of building permit applications for these structures. Page 11 Page 81 Item#4. Perspectives of the built-out development and of the entry of the development are included in Section VIII.H. C. PLANNED UNIT DEVELOPMENT(PUD) A PUD is proposed to enable the development of a mix of single-family detached, attached and townhome units on the site at a gross density of 8.23 units/acre(excluding undevelopable areas)while preserving the natural topography of the property and the Ten Mile Creek. This property has significant topography which prevents development of over 25%of the property for buildable lots. The Applicant states there is a 28' height difference between the valley floor and the rim with an average slope of approximately 40%. Analysis of Compliance with PUD Standards(UDC 11-7-4): A phasing plan and site amenity plan were submitted as required and are included in Section VIII.B &E. Concurrent review of the preliminary plat is requested in accord with UDC 11-7-3C. All of attached and townhome units are subject to the design standards listed in the Architectural Standards Manual(ASM)to ensure quality of design. Staff also recommends design guidelines are submitted for the overall development to ensure consistency and that promote innovative design that creates visually pleasing and cohesive patterns on development in the PUD in accord with UDC 11- 7-1. The uses within the PUD area are interconnected through a system of roadways and pathways. Buildings are clustered to preserve scenic and environmentally sensitive areas in the natural state (i.e. hillside and creek). Eighty(80) square feet of private,usable open space is proposed to be provided for each unit in the form of a front stoop or porch. A variety of housing types is proposed consisting of single-family detached and attached,and townhome units. The proposed gross density is 8.23 units/acre,excluding undevelopable areas(i.e. hillside, creek and ROW of Lake Hazel Rd. to centerline). Deviations from UDC Standards: As part of the PUD,the Applicant requests deviations from the following standards: • UDC Table 11-2A-7 for the R-15 district-certain dimensional standards as follows (see exhibit in Section VIII.I): R-1 5 SETBACKS LOTTYPE 'A LOTS HAVE CAR GIAAGES IN REAR FROM— y:ARAGE SIDE -STREET SIDE REAR R $IM[LE FAMILY ATTACHED 2'_Q. V-0- INT GARAGE ACCESS CN T-41 V-D' W-01 r-0' 24'SIREET (YEW) EMD BLDG, SINGLE FAMILY ATTAOHEp U-U- INT CAME ACCESS OM 3'-D' 10'-01 2w-cr ALLEY + 2 00'PAO END BLDG SMILE FAMLY ATTAGHEO 2'-o" ❑'—Y, IN GARAGE SHARED C Y -0 CON (MEW) �-4" 9'-U" 10' - S' ' END BLDG R-0 LOPS - STANDARD R-a FZT0AW$APPLY Page 12 Page 82 Item#4. No deviations to the setbacks are requested or approved to the setbacks along the periphery of the planned development in accord with UDC 11-74A.1. The Applicant's justification for the reduced setbacks is that the front of the homes face a mew and the common lots provide pedestrian access to the front of each residence. The rear setback varies by the type of access to the garage—33' street,24' street,20' alley or 20' common/shared driveway.No reductions are requested to side setback(zero side setbacks are allowed for attached units) or to living area from the street. The reduced rear setback for attached units accessed by 24' wide streets and common/shared driveways provides for a utility easement and precludes parking across the garage access on each residence [parking pads are not required for these units as the two(2)required spaces for each unit will be provided in the garage]. The proposed utility easements effectively become setbacks(see note#7 on the plat).The minimum home size will be in excess of 2,000 s.f., including the 2-car garage.Staff is amendable to this request. Note:All lots in the R-8 district comply with the required dimensional standards as proposed. • UDC 11-3A-17D -Sidewalks are required to be provided on both sides of all public streets. Sidewalks are only proposed to be provided along the east sides of the 24' wide street sections (i.e. Roads 4, 6 and 7) adjacent to the parking areas as depicted on the Pedestrian Connectivity Plan in Section VIII.G. ACHD is requiring the sidewalks be extended on the east sides of Roads 4 and 6 along the entire common lot/parking area. The Applicant's justification for the request is that their housing product type is not a street facing design and the narrow streets are not intended to be pedestrian zones and will create a safety hazard to pedestrians with vehicles backing out of garages. Pathways are provided through mews for pedestrian access to the front doors. Staff is amendable to this request and believes it preserves public safety. • UDC 11-3B-12C -Landscaping is required along both sides of all pathways. Landscaping is not proposed along the concrete pathway in the unimproved hillside/slope area. The Applicant's justification for not providing landscaping along the pathway in this area is that the hillside is not proposed to have irrigation due to plant material requirements and erosion concerns. Many trees(27 extra along pathways alone)are proposed in excess of UDC standards in common areas within this development. Staff is amendable to this request. • UDC 11-6C-3B.4(cul-de-sacs)and 11-6C-3F (block face)—No streets that end in a cul-de-sac or a dead-end shall be longer than 500' unless approved by Council in the case where there is a physical barrier such as a steep slope,railroad tracks or a large waterway that prevents extension; and where a pedestrian connection is provided from the street to an adjacent existing or planned pedestrian facility. The cul-de-sac measured from Road 7 exceeds 500' at approximately 510'. In residential districts,no block face shall be more than 750' in length without an intersecting street or alley unless a pedestrian connection is provided in which case it can extend to 1,000'. Council may approve a block face up to 1,200' in length where block design is constrained by site conditions such as an abutting arterial street or highway, a limited access street,railroad tracks, steep slopes in excess of 10%, an abutting urban project with no adjoining alley or street connections, a public or private education facility or park, a large waterway and/or a large irrigation facility. The face of Block 8 on the east side Road 3,when extended in the future with redevelopment of the property to the south will measure approximately 1,050' in length without a pedestrian connection. Due to the topography and significant slope in this area along with the location of the Ten Mile Creek,the design options are limited for this area. Therefore, Staff recommends the proposed design is approved with the PUD as an exception to the dimensional standards listed in UDC 11-6C-3. Page 13 Page 83 Item#4. In approving the planned development,the Council may prescribe appropriate conditions, additional conditions,bonds,and safeguards in conformity with this title that: 1. Minimize adverse impact of the use on other property. 2. Control the sequence and timing of the use. 3. Control the duration of the use. 4. Assure that the use and the property in which the use is located is maintained properly. 5. Designate the exact location and nature of the use and the property development. 6. Require the provision for on site or off site public facilities or services. 7. Require more restrictive standards than those generally required in this title. 8. Require mitigation of adverse impacts of the proposed development upon service delivery by any political subdivision, including school districts,which provides services within the city. VII. DECISION A. Staff. Staff recommends approval of the proposed Annexation,Preliminary Plat and Planned Unit Development applications with the provisions in Section IX per the Findings in Section X. B. The Meridian Planning&Zoniniz Commission heard these items on(continued from August and September 3ra) September 17, and October 22,2020.At the public hearing on October 22n1 the Commission moved to recommend approval of the project to the City Council.Revised plans were submitted for the hearing on October 22"d at the request of the Commission from the previous hearing that included a larger more consolidated central common open space area in place ofsome of the guest parking resulting in an increase of 0.36 of an acre of common area to 19.92%; additional site amenities consisting of a tot lot with children's play equipment& () work-out stations in deferent spots along the perimeter pathway; architectural design guidelines to ensure a consistent design theme and quality of development; landscape solutions for the hillside and a fire prevention plan; and the addition of(2) new product tykes for the 24'wide lots between the hillside&Road 3 (2-story&3-story). 1. Summary of Commission public hearing_ a. In favor: Jay Gibbons,Applicant's Representative b. In opposition: Annette Alonso representing the Southern Rim Coalition c. Commenting d. Written testimony: Jennifer Loveday e. Staff presenting application: Sonya Allen,Bill Parsons f Other Staff commenting on application:None 2. Key issue(s)of public testimony a. Opinion that existing roadways in this area cannot support additional traffic without improvements&the schools can't support the influx of children this (along with other) developments approved in this area will bring; b. Concern pertaining to the density proposed(i.e.too high)and lack of a buffer to adjacent rural property where a horse facility is located; C. Preference for more/larger open spaces to be provided(which was addressed with the revised plan); d. Connectivity between the upper and lower portions of the development; e. Protection of the southern rim area and preservation of the natural hillside. 3. Key issue(s)of discussion by Commission. a. The plan for wildfire prevention on the unimproved hillside area; b. Timing for development of the R-8 portion at the southwest corner of the site; Page 14 Page 84 Item#4. C. The desire for fencingto o be provided along the creek for public safety; d. The capacity of existing area schools to handle additional children and the new schools planned in this area; e The desire for more/larger usable common open spaces to be provided(as addressed with the revised plan),the upper&lower portions of the development to better integrated, and would like to see a better plan for the hillside. f. In favor of the 3-story product and usable roof area and location of the units against the hillside; g, In favor of the fitness loop amenity and trail system between the upper and lower portions of the development; 4. Commission change(s)to Staff recommendation: a. In favor of the 3-story product We with the flat roof but wanted the design to tie in better with the other units—updated elevations should be submitted prior to the Council hearing. 5. Outstandingissue(s)for City Council: A. The Applicant requests Council approval to not construct fencing along the Ten Mile creek as the UDC doesn't typically require fencing along natural waterways and actually states fencing shall not prevent access to the waterway—except in limited circumstances and in the interest of public safe, , larger open water systems maX require fencing as determined by City Council(if Council doesn't feel fencing is necessary to preserve public safety, condition#3d should be deleted); b. The Applicant is submitting revised elevations for the 3-story units prior to the Council hearingand nd requests approval to submit design guidelines for the overall development after the hearing for inclusion in the DA. C. The Meridian Citv Council heard these items on December 1,2020 and January 5,2021. At the public hearing on January 5,2021.the Council moved to approve the subject AZ, PP and PUD requests. 1. Summary of the City Council public hearing: a. In favor: Jay Gibbons,Applicant's Representative b. In opposition: None c. Commenting: Justin Griffin,Jennie Johnson,Audrey D'Orazio.Michael Rodriguez d. Written testimony,None e. Staff presenting application: Sonya Allen f. Other Staff commenting on application:None 2. Key issue(s)of public testimony: a. Comments on real estate market for townhomes- b. Property owners' testimony regarding quality of proposed development and consistency with the Comprehensive Plan• C. School enrollment and capacity. 3. Key issue(s)of discussion by City Council: a. Concern pertaining to density proposed—if it's too high for this area; b. Possibility of requiring a phasing plan(or restricting building permits)that will coincide with the construction of a new fire station to better serve the development and lessen the burden on area schools- C. Whether or not fencing is needed to restrict access to the creek to preserve public safety_ : d. Approval of this project will facilitate construction of the bridge providing another access to the Poeima project to the east: Page 15 Page 85 Item#4. e. Concern pertaining to approval of the proiect due to it not meeting Fire Dent.resource reliability goals, a portion being outside of fire response time goals and potential for wildfires on the hillside. 4. City Council change(s)to Commission recommendation. a. Modification to condition Od to require fencing at the backside of the lots that abut the Ten Mile Creek rather than between the pathway and the creek: b. Council included a DA provision that no building permits be issued for phases 2 and 3 prior to construction of the bridge(see Section IX.A.1 el. Page 16 Page 86 Item#4. VIII. EXHIBITS A. Legal Description &Exhibit Map for Annexation 1 PA SLAjiD suxvlmNo FLLc f Pure Vide Rench SubdMslcn Date:0411=020 Job No.:6619 PURE VIDA RANCH SUBDIVISION ANNEXATION DESCRIPTION The following Cescribes a Parcel of Ls nd bel ng a portion of Government Lot 3 of Section 4, Township 2 North,Range 1 East, Boise Mendian,City of Meridian,Ads County Idaho,and more particularly described as follows, COMMENCING at a found Aluminum Cap Marking[he Northwest Corner of said Section 4, From which, the North 114 Comer of said Section 4 bears. North 89'43'34' East, 2661.67 feet which is being Monumented vita a found "Illegible" Aluminum Cep; Thence along the Northerly BaUrtidary Line of the NW 114 of said Section 4, North 88.43'34" East, 1325.81 feet to the Northwest Corner of said Government Lot 3, the POINT OF BEGINNING: Thenoe continuing along said Notihorly Boundary Line, North 89'43'34' East, 382.86 feet to a found 1/2"Iron Pinewl"Illegible Cap", Thence leaving said Northerly Boundary Lirsa, South W1626"East, 1548.37 Peet to a found 518' Iron Pin"PI-S 780": Thence, South 29'05'10' East, 83.15 feet to 8 point on the Southerly Boundary Line of Bald Government Lot 3; Therxce along [he Southerly Boundary Line of said Government Lot 3, South 89'43'59" West, 1300.06 feet to the Southwest Corner of said Government La[ 3 which is tieing Mon urnented with a found 518"Iron Pin"PL5 645"as Shown on Record of Survey No_1485, Records of Ada County, Idaho; Thence leaving said Southerly Boundary, and along the Westerly Boundary Line of said Government Lvt 3,North 90'1211'East, 1356.40 feet to the POINT OF BEGINNING, The above Described Pamel of Land contains 26.34 Acres,more or less. t<so ¢lfo/?.e 8251 Y K 623 1 lth Ave.Sautfy Nampa,ID 83651•T_(208)442-03 1S•C-(209)608-2510•rgay.cls@gmail.com Page 17 Page 87 Item#4. ANNEXATION EXHIBIT "B" A PORTION OF GOVPRNMFNT LOT 3 OF 5FCTION 4, TOWN5hIP 2 NORTM, RANGE I EA5T, 60151t MERIDIAN, ADA COUNTY, IDAMO 2020 BASIS OF 6EARINa N 89°43'34'E 2051.07` 32 33 E.Ia" Iieze! Road °43''W T.3N. R IE. 33 N114 Comer 5 4 pLS 1 NW ComeVDIE "IIIegIbiB° — W.00' T.2N. RIF. 4 Ellepea' 4431, GoN.LoUNTor .FLS545" NNING m 0 I w Tex Parcel lNa.S1404212554 C) ,V, I 3 w \� � CILTen�, •� � o Wo Creek oI \a N � v Tax Parcel No.SI444212750 tr �fl�NL LAND SW Comer sw Come kt'y r,+S GmL Lai 4 Govt.Lot3 x1.o1� a y�c� o �9-I►olZa`r s1335a _ ass _ _ _ _ _ _ `�� 8257 1 N 89"54'55 E 1321.02' S 89°€3'59"1N 13�AF 3E Comer COMPASS LAND SURVEYING, PLLC SK'4358-W 1321.W pis`�T� T, E t 623 11th Avenue South Nampa,ID 83651 H �DE4� JN6619 Office:(208)442-0115 Fax:(208)327-2106 Page 18 Page 88 Item#4. a a PA. LAND SURVEYING PLLC f Pare Vida Ranch Subdivision Q7 ita:04110l2020 ,lob No.:6619 R-8 ANNEXATION AREA DESCRIPTION The following Describes a Parcel of Land Being a portion of Government Lot 3 of Section 4, Township 2 North,Range 1 East, Boise Meridian, City of Meridian,Ada County Idaho. and being Tax Parcel No_S1 4042 1 2750,more particularly descrlbod as follows; COMMENCING at a found Aluminurn Cap Marking the Northwest Corr*r of said Section 4; From which, the North 114 Conner of said Section 4 beers, North 8943'34' East, 2081.67 feet which is being Monumented with $ found "Illegible" Aluminum Cap; Thence along the Northerly Boundary Line of the NW 114 of said Section 4, North 89"43'34' East, 1325.81 feet to the Notlhwest Conner of said Government Lot 3; Thence leasing said Northerly Boundary Line, and along the Westerly Boundary Line of said 5 OV9Fnrnent Lot 3, South OD'12'1 1"West, 803.83 feet to the POINT OF BEGINNING- Thence leaving w i d Westerly Boundary Line,North 90°DD'DO"East,227.21 feet to a point: Thence,South 60°35'33"East,280_04 feet to a point; Thence,South 3201 East,299.15 feet to a point; Thence, South Dl)'11'50' East, 150.31 feel to a point on the Southerly Boundary Line of said Governmert Lot 3; Thence along the Southerly Boundary Line of said Government Lot 3, South 89'43'59" West, 633.61 feet to the Southwest Corner of said Government Lot 3 which is being Monumented with a found 5f8'Iron Pin"PLS 645"as Shawn on Record of Survey N4.1485, Records of Ada Courity, Idaho; Thence leaving said Southerly Boundary Line, and along the Westerly Boundary Line of said Government Lot 3,North 00°12'11" East,552.57feet to the POINTOF BEGINNING: The above Described Parcel of land corgains& 4 Acres,more or Iess. L 8251 625 11th Ave.South,Nampa,II}83651•T_(248)442-0115 -C.(208)604-25 to-rgay,rls@,gmaiLcom Page 19 Page 89 Item#4. RE20NE t ANNEXATION EXHIBIT TIP A PORTION Of GOVERNIVIMT LOT 3 OF 5ECTION 4, TOWN5HIP 2 NORTh, RANGE f EA5T, 5015E MERIDIAN, ADA COUNTY, IDAHO 2020 BASIS OF BEARING: N 89°43'34"E 2051.67' 32 33 81ske Hazel Road a AJL8032'F T.3N. 91E. 33 N 114 Comer y 4 YLS 1325E1' UNwc"n� 'Illegible' ~94 d0'TEN RIK 4 "111501e^ 4931" Covt Lot PAINT OF m "'LSB4S BEGINNING �R LINE TABIE LINE BEARING DISTANCE , L1 N WDOW E 227.27 agCa I I Tax Parcel ry Nc.31 4 0 423 25 5 0 ' L2 6 60136V E 2OD-04 L3 S 32°19'11'E 29a.15 L4 500°11'SLYE 193.31 R-15 ° Total Parcel Area 19.69Ac. , 0 o 857,696 Sq.Ft. w T a OL-I- ' Mile Creek aILl \ rn x�P�INTOF � N 9EG€NN73G \ R-5 ` Total Parcel Area !�, , S 6.64,4m n 289.238 Sq.AY. \ Tax Parcel \ ` cn 4�,PL LAN 40 Goat 1 4 Sw Comer I 784" tcc' �Gl S 7E�F GWL Lott 21.01' s o� 4�1W Pe p me PLsrassu fl PL5845 — — s33.61' — — MAT 8257 Q N 80 E°54'S5' 3321,p2 S 89°475-9 V 13a476' 3E Comer 5 89"43'59"W 1321.09' COMPASS LAND SURVEYING, PLLC IP S434 623 11th Avenue Saute Nampa, ID 83651 Kpti�a E H. ,1N 6 Otr"=(208)442-0115 Fax:(208)327-2106 Page 20 Page 90 Item#4. J N.- PALAND SURVEYING PLL Pure Vida Ranch Sub&vislon Doke: W1OQ020 ,fob h!o_ 0619 R-15 ANNEXATION AREA DESC IP'nON The following Describes a Parcel of Land truing a portion of Govemment Lai 3 of Section 4, Township 2 North, Range 1 Easi, Boise Meridian, City of Meridian, Ada Gounly Idaho. and being Tax Parcei No. 9140421 550,and a portion of Tax Parcel No_ 51404 12750. more particularly described as follows: COMMENCING at a found Aluminum Cap Marking the Northwest Corner of said Section 4; From which. the North 114 Corner Of said Section 4 bear$, North 89N314' Bast, 2661-67 fe€r which is being Monumented with a found rlllegiblek Aluminum Cap; Thence along the Northerly Boundary Lime of the NW 114 of said Section 4, North 88°43'34} East, 1325.81 feet to the Northwest Comer of said Govemment Lot 3, the POINT OF BEGINNING- Thence oontfting along said Northerly Boundary Line, North 89'43'34' Bast, 382.86 feet to a found 1/2" Iron Pine wP'lllegible Gap"; Thence leaving said Northerly Boundary Line, South 34'16'26' East, 1W,37 feet to a found 518` Iron Pin"PLS 780"; Thence, South 29'05'10" Fast, 83.15 feet to a paint on the Southerly Boundary Line of said Government Lot 3,- Thence along the Southerly Boundary Line of said Government Lot 3, South 89'43'59' West, 666.45 feet to the South est Corner of acid GDvemment Lot 3 which is being Mon umented with a found 518" Iron Piro "PLS 645'as Shown on Record of Surrey No.1485, Records of Ada County, Idaho.- Thence leaving said Southerly Boundary, North OW1130"West, 159.32 feet to a point; Thence.North 32°1911"Nest,299A5 feet to a point; Thence,North 6g°35'33"West,280_44 feet to a point; Thence, South 90'00'00" West, 227.21 feet to a poirA on the Westerly Boundary Line of said Government Lot 3; Thence along the Westerly Boundary Line of said Government Lot 3. North 00'12'11" lead, 803.83 Feet to the POINT OF BEGINNING, The above Described Parcel of Land contains 19.69 Acres.more or less, 825 �J1b17e 0'r VD K 629 1 lth Ave.South,Nampa,ID 83651 -T.(208)442-0115*C.(208)609-2510 s rpray_r-1S@]g=i1.rorn Page 21 Page 91 Item#4. REZONE * ANNEXATION EXH151T II1361 A PORTIQN OF GOVERNMENT LOT 3 OF 51=GTION h, TOWN5HIP 2 NORTH, RANGE I EAST, 5015E MERIDIAN, ADA COUNTY, IDAHO 2020 RAW OF 811Wf G: N S9°4334"E 2651.67' 32 33 T Iske Hazel Road 4 N SA1431 I F T.3N. K 1E. 33 N 114 Comer 5 4 "PILE 1325.81' NWCamer "Illeglhle" — 943.W' T2N, R,Il<I 4 'IIIegI W 4A31" Govl.Lot3 POIPlT OF zy 'PLS 645' 9EGINHING LINE TALE $caIg,1"-261T LINE BEARING DISTANCE I Tea Parcel ' li 1P 90VTW E 22725 C� No.514 0 4 2125 5 0 SSp°3533'E 280.a4 0532°1611 E 299.15 L4 S OQ°17 56 E `59.31 m M R-15 C \\\\ Total Parcel Area 18,$9Ac. v o 957,698 Sq.FL CA.Ten�l� o � Mis Leek 'FP r' N z POINT OF (2 BEGINNING R—8 T­ TOW Parcel Area cv 8.64Ac. 289,239 Sq.Ft \ I Tax Parcel \ di No M444212760 I . "PLS SW ComerCowr $ o �c��y }$r �GovL Lot 4 p q a PLs 13550' �FLss45° .` 833.61' ,,� — a- 8251 p� 1 N$9"54'55'E 1321.02' S 89°43'59"W 1307w SE Comer o COMPASS LAND SURVEYING,PLLC s89'43'59"w 132i,09' GO. 3 of , �¢ 623 11th Avenue South Nampa, ID 83651 �FNC xag F µ. JN 6619 Office.(208)442-0115 Fax:(208)327-2105 Page 22 Page 92 B. Preliminary Plat (date: 8/24/2020 11/23/20) & Phasing Plan jj 1 ------------------------------------------- --------------------------- -------------------------- A RLT rw L-2-4 -411 1 ail. .: ^�-�-y _ � ,� i[- ,..�4, ,.— — —__� --- ..,::,...r,�. ,_. WT J N --t- p-Im- A�. MUT PLA J, EPP- pp.1 Page 23 V24 F-LAKE KA7ELRQAL)MUMMM ry 7, W47 STANDARD LOCAL SIFJS:7 2T31+27141 MNM UF&kN LOCAL STFLEIET 0191+271al MMOR"AN LOCAL ST= 0 w ALLEY OHAFIED DRrWFWAY 7T P.2 Page 24 Item#4. EMERGENCY VEHICLE ACCESS TO E.LAKE-HA &RD. x BUILDING PERMITS WILL NOT BE ISSUED FOR PHASES 2 OR 3 UNTIL A STREET CONNECTION, MEETING MERIDIAN FIRE DEPT.REQUIREMENTS. IS CONSTRUCTED EITHER THROUGH THE ADJACENT CHURCH PROPERTY TO E. LAKE HAZEL RD_,OR THROUGH THE PROPERTY TO THE SOUTH TO S.EAGLE RD,OR BY SOME OTHER PHASE 7 SECONDARY ACC ES S AGREEA13 LE TO TH E MERIDIAN FIRE DEPT. BRIDGE TO GN URCH PROPERTY WITH FUTURE CONNECTION TO E,LAKE HAZEL 110, PHASE 2r* 13UI LE)ING • PERMf S YVILL NOT + DE IS SUED FOR PHASE d UNTIL PUBLIC STREET CONN ECTION IS PROVIDED PHASE 4** PHASE * THROUGH THE , ADJACENT THE PROPERTY TO THE S OUTFL STUB STREET TO THE SOUTH WITH FUTURE CON IIECTK)N TG S.E.AGL E R0, N Phasing Plan 0 300 Bm Page 25 Page 95 C. Landscape Plan for d. i l I MIN SAIN Pura Vida Ridge Ranch Subdivision F _ 3 ry�� •tea ��i ■III■■�I♦ II,I�I�� a '.'_ • 4 n ..'iy. � ry�sk• k,F � u I F:. I Page 26 Item#4. - r� --------- TIT LLM IJ �` �l'L].]6� F:n• • '®t yy�e- gyp...`•���i LL19 I � `__� � ��•'M _ __ I I L___ �'��r 4 _ LANL'DSCA�•E REQUIREMENTS ..�/�\�W�6CME PLAN �,:r--w• v _�,..,.......w.,. L1A� I � F'1_RNT�H�IXI�E xwrr ------------ 42 JP7 p 3i r.: LEGEND .ffi4E7�,:. /��LANUM'.rWE PLAN F n Fes' P l ••_••"•W••!• L1.�O Page 27 Page 97 Item#4. PLANT µ.m LE — —r -- ---�- NOTAPART LEGEND' L 7: Hr: W \ '-1" MAiCNLINE SNEETL1.11"� , ���'._'.•.-�� �- - _���MATCNLINE SHEET L7.13 /�\LN�SGAIf PL.IIfY >wr�Fes` P L1.11 PLANT SCHEDULE }`CHIILINE SHEEP LI IO. ,' aMATCFLIhE SF L112 �r�� ;;. - _� ::� � ��° •y-;..cam� :� :w:� ii�N�3 ���:.'.�.. aA. �^�8.�^fir. 'Yl"., y _a�F � • I TOT.i.61 '`� _ 7halholY 4 _ ❑ jif IF 'a IF GaN 1i LEGEND: ®w "rN�:^iL MATCHJrE SFEFP L1.17 J.: .� i 'i IMTCfiJrE SFEFPL1.15•• ..,..� � a Ir _ (1`I LANWCAM PLAN S L1.12 Page 28 Page 98 Item#4. NNTCHUNE SHEEP L1.11' L yMATCHUrE5FEETLL1.132 T I P1_ANT HAD ULE irwr NDTAPAffF LEGEND- - b'MATCHLIHE SHEET `.� �1MTCHLINE SHEET L1.16 Y'- Y.`''?+?`sib.'s •A-'x .. - N. \IuwoscarE naN c,.,-ten r .�� L1.13 PLANT SC`HEDU LE _ » *i PART I' i 17 1822 NOT APART 21 ep. 25 ,E 2fi LEGEND: 27 "." »......, 4 �J MATCHLINE SHEET L1.14 l -\ 7ft �•»���-�» j. MATCM LINE SHEETLI.Ii � �r �,�Lwoaure ww x,��` r '•tl••••ry•v L1.14 Page 29 Page 99 Item#4. .:� �� .:• -.-• .: L.�• �� "���� RANT SCHEDULE. MATCHLIrE SHEET L1.12 ' -"NW I _ h7ATC7HLINE SFEETL7.15W �� '- � 1„�„p, ' •" Mll Is , , v, 0 Lffl"nrE ILAH RANT SCHEDULE /• - MT Ilw SFEEf L113 C `L.:,.: •.. .r,... �__._ r' T SHEEP L1.1e \ 1 -lt7 mw sa 9OLN1 sal9 Baw'W sa as a seas waw®DR ot Eaa6 a WD6 as �A ease Nlh 11 ssa ua No ease msss _ w -• �g I usa� stet .�,.... w _ �.ss :-�' � �•,rvr..._. _ .ti.., S MR we .. .. w - ...-...,...... SKr.Sr n. _ LEGEND' i NOT A PART Page 30 Page 100 Item#4. PLANT SCHEDULE — LNTCFEINE SHEET L7.14------------- �, .n N •^•'•• y�N .� •"... IMTC}IDNE SHEEP L7.17 30 31 �2 NOT PART ., .Z4 •°i 14 '?�` �.S f r V' L •.;� �'•\ LEGEND .....-..�..,a.� ____ s ........��.-�....- ' --^�• NOiA PART ur u�v.�... f7�1 LANDSWE PLAN F.n Y' ••-••••••••••—• Ll.i7 - �,� JIL'tl.k.l'�S'-ht8"" GlRL7iAL L,4NP9G0.11!1 P..71.,... W Gf6Y.�..».........�.........` '"TI�:A7L•:1�d414ti,rj F'._»w....._ -- �--- LexR6CAPE NO7E6 1-4 =�Y' .yam 't�:.�..'•� i7��G'� �,�..,..«.�.�.�. �-7:, •'� ;'�= 'd't��dL "" aTI- ..I w;7Cr�;t."•" .....,� "' -'I' *�'.ra.��L „y L• rwNrk _.rM.U_. tP;''iI.L.U.M;'Tit w'm laci: i:�s .i"n s^tiitM �g L2.00 Page 31 Page 101 Item#4. �I Am Acav 1-� ._._...e.....�..� —Y ...._...........w..«.. =105ERIF.S. .T •14565F8fE8�e�.ii� i.e.-.i, � e MAG Li M ' - - -- -- �r L2.1G Page 32 Page 102 Item#4. D. Qualified Open Space Exhibit(REVISED) 0IJALIFIED OPEN SPACE(1"".13-1A) QUALIFIED OPEN SPACE(1"".B-1.E) 71 NON4�UALIFIED OPEN SPACE NON-QUALIRED OPEN SPACE RIDGE FACE C OM MOM-SHARED DRIVEWAY BUILDING LOT - RIGHT OF WAY OPEN SPACE CALCULATIONS [aMMBM LOTS a BUFFERS QUALIFLLU QuAUFIED OPEN OPEN ACTUAL SPACE SPACE AFE415F[ LREDTf AREA011FJ HALF OF 35-FDDT E.LAJSE HAZEL RD.BUFFER 6,3B6 100% 6,3B6 2o-F30T UNEAR MEWS 51,256 100% 5E�.273 OPEN SPACE(57 X 1W MIN.)(113Cr3.B.I.A[ 165A18 1(K% 16 ILF OPEN SPACE RIDGE FACE-NON QUAUFIEO 154 1 0% - OPEN SPACE-OTHER NON QLMUFIED 59,9Z2 -D% SHAREDDOVEWAYS 32,741 0% - TOTAL OPEN SPACE 469,119 SF 22$A77 SF QUAUFIEV OPEN SPAMPWVIDEO! 226, " SF 19,9276 TMALL QPEH$PA€E PRQL10E 0! %ReV39 $F 90957G Open Space & Site Coverage Plan n ax Page 33 Page 103 Item#4. E. Planned Unit Development Site Amenities Plan(date: 4'2Lltl�vnv20 10/12/20) - I IN h ; , rr DAM •. SAM I�___I. �_____—_... �� I ..��\Y�\•��Y' �:y� Y� � UWps(,`,gpE RFpIIIREAAENIS ,�. auDRrE R.AnI W„�-4 v — �••••�•�,•••«•,"• SA.10 L--__----- ----— I. -{-- -- - --- ----- - _-- � ---------------� ---------------- - - 1. —7771 iffft \,•. [7 A V � .I V`, _ H JIA 1 .C7_J �� L_ ^f k •— " /i�LPIlD AMB-RIES PLAN P�r.Fes" P SR.11 Page 34 Page 104 Item#4. •�. � WV.T:.HLWE SHF.E":� � { -I --=- ��- _ _- •tea � �_ il- -„l ".a.,..e �� ewa a SGa'ctF F��P �• ail, -----U ZONING --------- - e IOJ .-• S9 L".S �3 I - o AM ES PLAN' SA.12 —————————————————— ———————— -•a MRTCHIJIE SlEET9AIS I r Nil �• AWTLALINE:AIEET 3`Ai,�. :• ----------'---- AM SAA Page 35 Page 105 Item#4. kiF off` ` Ili----- ---+- ``--- J -- -- ----------- �� _ �I . I -- T I ' I I RLFr ZONING I n i I. I II _ (�1P11D AMBIIIES PLAN SAM —� .•. — _ — — 'G. \ ��T=IJIE Srr)'E,,1f311��19•. --_—�_--- I lzmv '• 1r• � \.�' �\ U � \ IIIA E2r •� m _ \ w� RLITZONING e I o AMBRIES PLAN Page 36 Page 106 Item#4. ALI Lots :L I 1; I ssl I �; � ICI :1 '�o •'� �;_,a � 1 II M,i 9"' � ;.� 1y 1. � .. �•" 1 J -----------------r r ----. ■w ee oir nN --- r - A L y 6E i 1 f(a�a�u -si LOTS nsrx�E4 RD S A.2 ENER6. SA.21 Page 37 Page 107 Item#4. F. Parking Exhibit(REVISED) EE FM _---- wrr t -- --r - A$adhed Housing Parking Summary - - • • " t �. � ' \� Dle'Je►N4i RJime9 ix eThL-e OIT%TMI!n AI meT� j _ -=� , TmAL ATT,c,�uMTe-�zr ATru�eo enxee s-49 eTAu—j->•�eTAue t .• _ .Y / -+ `� 1 OLOI wTALe6LTRL.LL-41e-M-M IITJ 4TA MER MIME% AM AeOTReMFL Yi m OMM RJJ,M,MP IITJ M, me AI III L IN Tel Rb]Ve FMRKIIG wr tj 1-4 FOT FM uv I Page 38 Page 108 Item#4. E.LAKE HAZEL ROAD PURA VIDA RIDGE RANCH SUBDIVISION R-1 5 PARKING BY BUILDING TYPE LOT TYPE AiLL LOTS HAVE 2—M. QI ANT_ PARKINGfiARMES IN REAR 9NGLE FANLY 4TE8F HETF 9M}M AMM 9N ALLEY R AS 252 24'RDADS+W.W Pk: 9NGLE FANLY A.TTdCHEr. 93AF}13E.*ECM ON Gjl 12H * HmEIF wYEmy(La 3JD) R-6 LOTS—gTAU R7 PAJRkJN'. +T'^LIE+ I } + % I � dw f• I � I, i II 11 _ a 4 I � x x Page 39 Page 109 Item#4. G. Pedestrian Connectivity Plan (dated: 11/23/20) -REVISED i � ----- - - �I FOJT 'h a m `'•. ` 0 HUT mrr I �• 1 -' P2 Page 40 Page 110 f iV f . r i- y Item#4. Single-family detached units: low. en " a a Flo uW �� Nmm, pkin Q F oI�la w min a Rim 4 vim ouuia�F oWaF Nmm Nmm s y 9 � �N >�O r w V� m� Page 42 Page 112 Item#4. Townhome units: a a t —'LOIN ;z W a 32 �w a RYA WHO KV MA i l7 - n q oMow :k 7O � 4 g wmm�� "� vimm 41 d Kim tn I G r �$ySrl�It ,jy alga]` ,� 33 � Page 43 Page 113 Item#4. �o �o $a Wr 11� q 'owa 4 oumi'a m ¢ Millmmmi a �I19Q � Q�jq 1�4z 1 r + r-1 jz ❑ 3z ,,( ` ❑ i •i.k. ggqgg g3 i°nmaQo i °nmm3p3 Note: No elevations were submitted for the single-family 2-attached units—the Applicant states they will look like two end units of the 3+unit attached buildings put together back to back. The end units have a kick out on the front corner as shown on townhome elevation#4. Page 44 Page 114 © 0 � r.' "� , _�■—she» —�� �� ■� �� a ��I���= � ��_ � -- ����--� ��� FRONT ELEVATION 4 , EN t NEWHOME PRODUCT -24'X40'WITH 2 CAR GARAGE 1 1 'A1 +� ` 1O NOT NEED EXTRA PARKING LOTS REAR ELEVATIQN I - - ;r Page 45 ��IIlIlIN -� �i Page , , Item#4. L Reductions to Dimensional Standards in UDC Table 11-2A-7 for the R-15 District E.LAKE HAZEL ROAD PURA VIDA RIDGE RANCH + SUBDIVISION _ I x t �* R-15 SETBACKS x; lr' fir, L OTTY w wES N W--- FRONT GARAGE SIDE STREET SIDE REAR ran yxaE Fn11LT xTTA#1E6 s'_u• d-Y IYT .aGGE G dl 2v-r ,Yd i7-cr SC'-0• 77 gREE7+.20;.M PA{7 (ME�'j E7O a-M MILE FAWLY ATTAMED G'-0'Ixr +2P'x2'P'pm alf� j . 77-4' 30'-0' DO SlxrlE FA,WLr aTTAE7x EC �.-o-. d IIIr SH E ACCESS CN S iHARM M7 EWAr �E Emo Mo I I , •'� �P-�LOTS-STANCA,.iC Pam' J'1f7S5 iPPL7 f r f ti I •, j ROAD LEGEND 3T ROAD 2T ROAD -.ti ✓ • SHARED DRIVEWAY 41 % PARKING i OTHER J. Wildland-Urban Interface Fire Safety Plan https:llweblink.meridianciLy.orglWebLinkIDocView.asgx?id=218752&dbid=0&repo=MeridianCiiy K. Architectural Design Guidelines https:llweblink.meridiancity.oLvlWebLinkIDocView.aspx?id=218753&dbid=0&repo=MeridianCiiy Page 47 Page117 Item#4. IX. CITY/AGENCY COMMENTS & CONDITIONS A. PLANNING DIVISION TO eflSUFe quafity of development within the PUD, Staff recommends design guidelines submitted fOF the oveFall development to be ineluded in the Development Agreement that promote innovative design that eFeates visually pleasing and eOheSiVe patteMs on development in aeeor-d with UDC 11 7 1; these guidelines shall be submitted at least 10 days prior to the City Council leg• Annexation& Zoning: 1. A Development Agreement(DA) is required as a provision of annexation of this property. Prior to approval of the annexation ordinance, a DA shall be entered into between the City of Meridian, the property owner(s)at the time of annexation ordinance adoption, and the developer. Currently, a fee of$303.00 shall be paid by the Applicant to the Planning Division prior to commencement of the DA. The DA shall be signed by the property owner and returned to the Planning Division within six(6)months of the City Council granting the annexation. The DA shall, at minimum, incorporate the following provisions: a. Future development of this site shall be generally consistent with the preliminary plat, landscape plan, site plan, qualified open space exhibit, site amenity exhibit and conceptual building elevations included in Section VIII and the provisions contained herein. b. The design of all structures in the subdivision shall comply with the design guidelines submitted by the Developer for the overall development included in Section VIIl.K and the design standards listed in the Architectural Standards Manual(ASM). An application for Design Review shall be submitted and approved prior to submittal of building permit applications. c. The Ten Mile Creek shall remain open as a natural amenity and shall be improved and protected with development of the subdivision in accord with UDC 11-3A-6. d. A wildfir-e safety plan shall be submitted and appfaved by the Fire Pepaftment prior-to appr-o of the first final plat for-the s4divis: Future development shall comply with the Wildland- Urban Interface Fire Safety Plan approved for this subdivision included in Section VIII.J. A copy of the approve plan shall be included in the Covenants,Conditions and Restrictions for the subdivision. e. No building permits shall be issued in Phases 2 or 3 prior to construction of the bridge to the east. Preliminary Plat: 2. The preliminary plat included in Section VIII.B, dated Atigtist 24 November 23,2020, is approved as submitted. 3. The landscape plan included in Section VIII.C, dated April October 12, 2020, shall be revised as follows: a. Depict bushes within the buffer along E. Lake Hazel Rd. in accord with UDC 11-313-7C.3. b. Depict fencing abutting pathways and common open space lots to distinguish common from private areas per the standards listed in UDC 11-3A-7A.7; include a detail of the proposed fence. c. Depict a minimum 30-foot wide(may be increased to account for steep topography)defensible space extending out from any part of adjacent structures to the hillside in accord with Fire Dept. comments in Section IX.C. Hazardous and fire-prone vegetation shall be prohibited in this area and only fire resistant plants should be utilized for landscaping in this area. Page 48 Page 118 Item#4. d. Depict fencing along the side/back of lots adjacent to the Ten Mile creek so as not to prevent access to the creek and presei:ve publie safe*- in accord with the standards listed in UDC 11-3A- 6C,w iless ethefwise waived by City Ceti* . Council did not feel it was necessary to require fencinjz to restrict access to the creek to preserve public safety. 4. The existing home shall be removed prior to the City Engineer's signature on the final plat for the phase in which it is located(i.e. Phase 4). 5. Submit a 14-foot wide public pedestrian easement for the multi-use pathway along the east boundary of the site adjacent to the Ten Mile Creek to the Planning Division prior to submittal of the final plat for City Engineer signature as required by the Park's Department. 6. For lots accessed via common/shared driveways, an exhibit shall be submitted with the final plat application that depicts the setbacks, fencing,building envelope and orientation of the lots and structures. Driveways for abutting properties that aren't taking access from the common driveway(s) shall be depicted on the opposite side of the shared property line away from the common driveway. Solid fencing adjacent to common driveways is prohibited unless separated by a minimum 5-foot wide landscaped buffer. 7. A perpetual ingress/egress easement for the common driveway(s)is required to be filed with the Ada County Recorder,which shall include a requirement for maintenance of a paved surface capable of supporting fire vehicles and equipment. A copy of the easement shall be submitted to the Planning Division prior to signature on the final plat. This easement(s) may be depicted on the final plat with a note rather than as a separate recorded easement. 8. All common driveways shall comply with the standards listed in UDC 11-6C-3D. 9. All alleys shall comply with the standards listed in UDC 11-6C-3B.5. 10. The Applicant shall coordinate with Terri Ricks,Land Development, and Joe Bongiorno,Fire Dept., for addressing lots accessed by alleys and common driveways without frontage on a public street. Address signage for wayfinding purposes shall be provided at the public street for homes accessed by alleys and common driveways. 11. A floodplain development permit shall be obtained prior to construction for any development within the floodplain. 12. "No Parking" signs shall be erected on both sides of the 24 27-foot wide street sections (i.e. Roads 4, 6 and 7) and at the alley/street intersections(i.e. Roads 9 and 10). safiavy pla-a approved by the Fire Dept. shall be submitted with the first final plat appheation; a note Planned Unit Development(PUD): 14. The dimensional standards in the R-15 zoned portion of the development shall be consistent with the exhibit in Section VIII.I. 15. A minimum of 80 square feet of private,usable open space shall be provided for each dwelling unit; this requirement can be satisfied through porches,patios, decks and enclosed yards as set forth in UDC 11-7-4B. 16. The parking pads for individual lots shall be revised to be 20' x 20' in accord with UDC Table 11-3C- 6. 17. An exception was approved to UDC 11-3A-17D,which requires sidewalks to be constructed on both sides of all public streets,to only require sidewalks along the east sides of the 24 27' wide street Page 49 Page 119 Item#4. sections (i.e. Roads 4, 6 and 7) adjacent to the parking areas as depicted on the Pedestrian Connectivity Plan in Section VIII.G and as required by ACHD(i.e. extend the sidewalks on the east sides of Roads 4 and 6 along the entire common lot/parking area). 18. An exception was approved to UDC 11-3B-12C,which requires landscaping to be provided along both sides of all pathways,to not require landscaping along the concrete pathway in the unimproved hillside/slope area on Lot 8,Block 5. 19. An exception was approved to UDC 11-6C-3B.4(cul-de-sacs)and 11-6C-3F (block face),to allow the face of Block 8 and the cul-de-sac (Road 3)to exceed the maximum length standards as proposed. B. PUBLIC WORKS 1. Site Specific Conditions of Approval 1.1 Sanitary sewer and water mainlines are not allowed in the common driveways serving three or fewer lots. In these cases, service lines shall be extended from the mainlines in the adjacent public roadway. If the common driveway serves four or more lots, a sewer mainline will be allowed in the driveway,however it shall be private and will be the responsibility of the HOA to maintain. A manhole will be required at the common drive property boundary with the word "Private"on the lid. 1.2 Remove services located along"Road 7" and add sewer main. 1.3 Do not extend the sewer main to the west property boundary, as parcel S 1404223251 is in a different sewer service area. 1.4 The water mainline at the southwest corner must be connected at the bottom of the hill to the rest of the subdivision. 1.5 The secondary water connection must be completed in phase two, either through the adjacent church property to E. Lake Hazel Rd, OR through the property to the south to S Eagle Rd. This condition reflects MFD's requirement stated on the phasing plan submitted with this record 1.6 Manholes cannot be located in landscaped areas unless they are located within an access road per City standards are provided. 1.7 A Floodplain Development Permit is required to be in place for this development. A flood study has previously been completed. Culvert at Lake Hazel must be replaced as designed before building on lots in floodplain. Structures will require floodplain permits until LOMR is effective. 1.8 A street light plan will need to be included in the final plat application. Street light plan requirements are listed in section 6-7 of the City's Design Standards. 1.9 The geotechnical investigative report prepared by MTI(Materials Testing&Inspection)dated July 16,2019,and updated April 1,2020, indicates some fairly shallow groundwater and soils concerns, and specific construction considerations and recommendations. Groundwater monitoring of the Northeastern(lower)portion of the site indicates that the groundwater levels fluctuate due to influence of Ten Mile Creek. For these reasons,homes constructed in the northeastern(lower)portion of the site shall be slab on grade construction. The applicant shall be responsible for the strict adherence of the MTI considerations and recommendations to help ensure that homes are constructed upon suitable bearing soils,and that groundwater does not become a problem for the new homes. 1.10 Due to the elevation differentials in this development,the applicant shall be required to submit an engineered master grading and drainage plan for approval by the Community Development Department prior to development plan approval. This plan shall establish,at a minimum; the Page 50 Page 120 Item#4. finish floor elevation for each building lot,the finish grade elevations of the rear lot corners,the drainage patterns away from each building pad,the drainage patterns of the overall blocks, and any special swales or subsurface drainage features necessary to control and maintain storm water drainage. Applicant's engineer shall consult the 2012 International Residential Code when establishing the finish floor elevations and drainage patterns away from the building pads. 2. General Conditions of Approval 2.1 Applicant shall coordinate water and sewer main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service outside of a public right-of-way. Minimum cover over sewer mains is three feet,if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2.2 Per Meridian City Code(MCC),the applicant shall be responsible to install sewer and water mains to and through this development. Applicant may be eligible for a reimbursement agreement for infrastructure enhancement per MCC 8-6-5. 2.3 The applicant shall provide easement(s) for all public water/sewer mains outside of public right of way(include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat,but rather dedicated outside the plat process using the City of Meridian's standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement(on the form available from Public Works),a legal description prepared by an Idaho Licensed Professional Land Surveyor,which must include the area of the easement(marked EXHIBIT A)and an 81/2"x I I"map with bearings and distances(marked EXHIBIT B)for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted,reviewed, and approved prior to development plan approval. 2.4 The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water(MCC 12-13-8.3). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single-point connection to the culinary water system shall be required. If a single-point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to prior to receiving development plan approval. 2.5 All existing structures that are required to be removed shall be prior to signature on the final plat by the City Engineer. Any structures that are allowed to remain shall be subject to evaluation and possible reassignment of street addressing to be in compliance with MCC. 2.6 All irrigation ditches, canals, laterals,or drains, exclusive of natural waterways,intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be addressed per UDC 11-3A-6. In performing such work,the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. 2.7 Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Engineering Department at (208)898-5500 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources Contact Robert B. Whitney at(208)334-2190. 2.8 Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact Central District Health for abandonment procedures and inspections(208)375-5211. Page 51 Page 121 Item#4. 2.9 Street signs are to be in place, sanitary sewer and water system shall be approved and activated, road base approved by the Ada County Highway District and the Final Plat for this subdivision shall be recorded,prior to applying for building permits. 2.10 A letter of credit or cash surety in the amount of 110%will be required for all uncompleted fencing, landscaping, amenities, etc.,prior to signature on the final plat. 2.11 All improvements related to public life, safety and health shall be completed prior to occupancy of the structures.Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 2.12 Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process,prior to the issuance of a plan approval letter. 2.13 It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 2.14 Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 2.15 Developer shall coordinate mailbox locations with the Meridian Post Office. 2.16 All grading of the site shall be performed in conformance with MCC 11-12-3H. 2.17 Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill,where footing would sit atop fill material. 2.18 The design engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 2.19 The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 2.20 At the completion of the project,the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 2.21 A street light plan will need to be included in the civil construction plans. Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street Lighting.A copy of the standards can be found at http://www.meridiancity.org/public_works.aspx?id=272. 2.22 The City of Meridian requires that the owner post to the City a performance surety in the amount of 125%of the total construction cost for all incomplete sewer,water and reuse infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit,cash deposit or bond. Applicant must file an application for surety,which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 2.23 The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20%of the total construction cost for all completed sewer,water and reuse infrastructure for duration of two years. This surety will be verified by a line item cost estimate provided by the Page 52 Page 122 Item#4. owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety,which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. C. FIRE DEPARTMENT https:llweblink.meridianciV.oLvlWebLinkIDocView.aspx?id=194384&dbid=0&repo=MeridianCity D. POLICE DEPARTMENT hllps://weblink.meridianciiy.org,/WebLink/DocView.aspx?id=191277&dbid=0&repo=MeridianCity E. PARK'S DEPARTMENT https:llweblink.meridiancity.orglWebLink/DocView.aspx?id=194261&dbid=0&repo=MeridianCity F. COMMUNITY PLANNING ASSOCIATION OF SOUTHWEST IDAHO(COMPASS) https://weblink.meridianciiy.org/WebLink/DocView.aspx?id=l92101&dbid=0&repo=MeridianCity G. NAMPA&MERIDIAN IRRIGATION DISTRICT https://weblink.meridianci , .org/WebLink/DocView.aspx?id=l92042&dbid=0&repo=MeridianCity H. BOISE PROJECT BOARD OF CONTROL https://weblink.meridiancily.org/WebLink/DocView.aspx?id=191332&dbid=0&repo=MeridianCity I. NEW YORK IRRIGATION DISTRICT https://weblink.meridianci. .org/WebLink/DocView.aspx?id=190971&dbid=0&repo=MeridianCity J. CENTRAL DISTRICT HEALTH DEPARTMENT https://weblink.meridiancity.org/WebLink/DocView.aspx?id=1913 87&dbid=0&repo=MeridianCity K. DEPARTMENT OF ENVIRONMENTAL QUALITY(DEQ) https://weblink.meridianci , .org/WebLink/DocView.aspx?id=191392&dbid=0&repo=MeridianCity L. WEST ADA SCHOOL DISTRICT(WASD) https://weblink.meridiancity.org/WebLink/DocView.aspx?id=194214&dbid=0&repo=MeridianCity M. ADA COUNTY HIGHWAY DISTRICT(ACHD) https://weblink.meridiancity.org/WebLink/DocView.aspx?id=194048&dbid=0&repo=MeridianCity Page 53 Page 123 Item#4. X. FINDINGS A. Annexation &Zoning(UDC 11-5B-3E) Required Findings: Upon recommendation from the commission,the council shall make a full investigation and shall,at the public hearing,review the application. In order to grant an annexation and/or rezone,the council shall make the following findings: 1. The map amendment complies with the applicable provisions of the comprehensive plan; The City Council finds the proposed annexation with R-8 and R-15 zoning and proposed development is generally consistent with the MHDR FL UM designation in the Comprehensive Plan. (See section V above for more information) 2. The map amendment complies with the regulations outlined for the proposed district, specifically the purpose statement; The City Council finds the proposed map amendment and development complies with the purpose statement of the residential districts in that it will contribute toward the range of housing opportunities available within the City consistent with the Comprehensive Plan. 3. The map amendment shall not be materially detrimental to the public health, safety, and welfare; The City Council finds the proposed map amendment should not be detrimental to the public health, safety and welfare as the proposed medium density residential uses should be compatible with adjacent existing rural residential and future medium and medium-high density residential uses. 4. The map amendment shall not result in an adverse impact upon the delivery of services by any political subdivision providing public services within the city including,but not limited to, school districts; and The City Council finds City services are available to be provided to this development. The school district submitted comments stating that the enrollment capacity at the middle and high schools is currently at and over capacity respectively; elementary school students can be accommodated at Silver Sage until a new school is built to eliminate overcrowding at Hillsdale. 5. The annexation(as applicable)is in the best interest of city. The City Council finds the proposed annexation is in the best interest of the City. B. Preliminary Plat Findings: In consideration of a preliminary plat,combined preliminary and final plat, or short plat,the decision- making body shall make the following findings: 1. The plat is in conformance with the Comprehensive Plan; The City Council finds that the proposed plat with the Commission's recommendations is in substantial compliance with the adopted Comprehensive Plan in regard to land use, density, transportation, and pedestrian connectivity. Please see Comprehensive Plan Policies in, Section V of this report for more information. 2. Public services are available or can be made available and are adequate to accommodate the proposed development; The City Council finds that public services will be provided to the subject property upon development. (See Exhibit B of the Staff Report for more details from public service providers) Page 54 Page 124 Item#4. 3. The plat is in conformance with scheduled public improvements in accord with the City's capital improvement program; Because City water and sewer and any other utilities will be provided by the development at their own cost, the City Council finds that the subdivision will not require the expenditure of capital improvement funds. 4. There is public financial capability of supporting services for the proposed development; The City Council finds there is public financial capability of supporting services for the proposed development based upon comments from the public service providers (i.e., Police, Fire,ACHD, etc). (See Section Mfor more information) 5. The development will not be detrimental to the public health, safety or general welfare; and, The City Council is not aware of any health, safety, or environmental problems associated with the platting of this property. ACHD considers road safety issues in their analysis. 6. The development preserves significant natural, scenic or historic features. The City Council finds the proposed development preserves the natural topography (i.e. hillside) and Ten Mile Creek on this property. C. PLANNED UNIT DEVELOPMENT(UDC 11-7-5): Upon recommendation from the Commission,the Council shall make a full investigation and shall, at the public hearing,review the application. In order to grant a planned development request,the Council shall make the following findings: 1. The planned unit development demonstrates exceptional high quality in site design through the provision of cohesive, continuous,visually related and functionally linked patterns of development, street and pathway layout,and building design. The City Council finds the proposed PUD demonstrates a high quality of design through cohesive design elements and design guidelines for the development and the many pathways and roadways link the development together. 2. The planned unit development preserves the significant natural, scenic and/or historic features. The City Council finds the proposed PUD preserves the natural topography (i.e. hillside) and the Ten Mile Creek on this property. 3. The arrangement of uses and/or structures in the development does not cause damage,hazard, or nuisance to persons or property in the vicinity. The City Council finds the proposed use and development of this property will not cause damage, hazard or nuisance to persons or property in the vicinity. 4. The internal street,bike and pedestrian circulation system is designed for the efficient and safe flow of vehicles,bicyclists and pedestrians without having a disruptive influence upon the activities and functions contained within the development,nor place an undue burden upon existing transportation and other public services in the surrounding area. The City Council finds the internal local streets should provide for safe internal access to homes within the development and proposed pathway network will provide a safe bicycle and pedestrian route to adjacent residential developments and the Hillsdale elementary school and YMCA to the north. Page 55 Page 125 Item#4. 5. Community facilities, such as a park,recreational, and dedicated open space areas are functionally related and accessible to all dwelling units via pedestrian and/or bicycle pathways. The City Council finds the proposed common areas and multi-use pathway amenity along the creek are functionally related to the site design and accessible to all residents through the many pathways and sidewalks provided within the development. 6. The proposal complies with the density and use standards requirements in accord with chapter 2, "District Regulations",of this title. The City Council finds the proposed residential uses and density complies with the guidelines for PUD's and the MHDR FL UM designation for this site. 7. The amenities provided are appropriate in number and scale to the proposed development. The City Council finds the proposed pedestrian amenities as well as the shade structures, tables and benches are appropriate for this development and will facilitate an active lifestyle for area residents. 8. The planned unit development is in conformance with the comprehensive plan. The City Council finds the proposed PUD is in general conformance with the Comprehensive Plan. Page 56 Page 126 7/tem 77 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Agreement Between the City of Meridian and Rock Harbor Church, Inc. to Accept Payment in Lieu Of Installing Streetlights at Rockbury Subdivision Page 127 Item#5. Mayor Robert Simison IDIAN*--� City Council MembersBernt VE, Tre erntt Joe Borton Public Works Luke Cavener Brad Hoaglun Department Jessica Perreault Liz Strader TO: Mayor Robert Simison Members of the City Council FROM: Al Christy— Transportation and Utility Coordinator DATE: 11412021 SUBJECT: AGREEMENT TO ACCEPT PAYMENT IN LIEU OF INSTALLING STREETLIGHTS AT ROCKBURY SUBDIVISION REQUESTED COUNCIL DATE: 1/19/2021 I. RECOMMENDED ACTION A. Move to: 1. Approve the attached agreement with Rock Harbor Church, Inc. 2. Authorize the Mayor to sign the agreement. II. DEPARTMENT CONTACT PERSONS Al Christy, Transportation and Utility Coordinator 489-0352 Warren Stewart, City Engineer 489-0350 Dale Bolthouse, Director of Public Works 985-1257 III. DESCRIPTION A. Background One of the site specific conditions of approval for the Rockbury Subdivision was to provide sufficient funds for the installation of street lighting along W. Chinden Blvd. (US Highway 20). The streetlights will be installed once the road is widened by 2 additional travel lanes on the north side of W. Chinden Blvd. B. Proposed Project Page 128 Page I of 2 Item#5. Pursuant to the attached agreement with Rock Harbor Church, Inc. the City has accepted the estimated amount of$42,325.00, required to install five streetlights on W. Chinden Blvd. These funds will be used to install streetlights when the road is widened by two travel lanes on the north side of Chinden Blvd, and ITD grants approval for lights between N. Ten Mile Rd. and N. Black Cat Rd. Rock Harbor Church, Inc. is in favor of this solution. Rock Harbor Church, Inc. has signed the attached agreement and paid the $42,325.00. IV. IMPACT A. Strategic Impact: This agreement is in alignment with the Public Works Department's Strategic Plan 2010-2015 Objective ENG-12, which is to increase street lighting throughout the City to enhance the safety of our citizens in a fiscally responsible manner. B. Service/Delivery Impact: This agreement will increase the street lighting along W. Chinden Blvd. while ensuring that the lights are installed at the appropriate time and in the appropriate location. C. Fiscal Impact: Per this agreement the City has received$42,325.00. This is the estimated amount required to install the five lights along W. Chinden Blvd. and these funds will be reserved for that specific purpose. V. TIME CONSTRAINTS Council approval of this agreement will allow Rock Harbor Church, Inc. to finalize the agreement, set aside the funds to install the street lights and meet this portion of the lighting requirements for final plat approval. VII. LIST OF ATTACHMENTS Agreement to Accept Payment in Lieu of Installing Streetlights on W. Chinden Blvd. at Rockbury Subdivision. Approved for Council Agenda: Page 129 Page 2 of 2 Item#5. AGREEMENT TO ACCEPT PAYMENT IN LIEU OF INSTALLING STREETLIGHTS AT ROCKBURY SUBDIVISION THIS AGREEMENT for streetlight installation, made this 19th day of ( January, 2021 between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho, whose address is 33 East Broadway Avenue, Meridian, Idaho (hereinafter "City"), and Rock Harbor Church, Inc., 1608 N. Meridian Road, Suite 125, Meridian Idaho 83642, (hereinafter "Rock Harbor"). WHEREAS, Rock Harbor has received from City, conditional approval of the Final Plat for the Rockbury Subdivision, Case No. FP H-2017-0131; and, WHEREAS, One of the Site Specific Conditions of Approval of City's approval of FP H-2017- 0131 is to install streetlights on all public roadways per the City of Meridian Improvement Standards for Street Lighting; and, WHEREAS, Rock Harbor is currently unable to install the required streetlights on S. Meridian Road in front of the Rockbury Subdivision because W. Chinden Boulevard has not been built out to its ultimate width; and, WHEREAS, once W. Chinden Boulevard is improved, City is willing to install the required streetlight if Rock Harbor has paid to City the estimated amount necessary to install the streetlights, NOW THEREFORE, THE PARTIES AGREE AS FOLLOWS: 1, Rock Harbor shall pay to City the amount of$42,325.00 as the amount necessary to supply and install five (5) type 1 streetlights. 2. City agrees to accept the amount set forth in Article 1 in lieu of requiring Rock Harbor to install the five (5) streetlights on W. Chinden Boulevard frontage of Rockbury Subdivision. 3. Upon payment of the amount in Article 1 by Rock Harbor to City, Rock Harbor's requirement to install the five (5) streetlights on W. Chinden Boulevard shall be considered satisfied. 4. This Agreement shall be binding upon and inure to the benefit of the parties hereto and their heirs, successors and assigns, and shall survive any transfer by Rock Harbor of Rock Harbor's Property. IN WITNESS WHEREOF, the parties shall cause this Agreement to be executed by their duly authorized officers the day and year first above written. Rock Harbor Church, Inel CITY OF MERIDIAN ` f By:_ - By Todd Gill, F, a ,rector Robert E. Simison, Mayor Page 130 7/tem 77 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Master Agreements for Professional Services for the Meridian Mural Series Muralists: Sector Seventeen, Key Detail, and Ben Konkol Page 131 Item#6. MASTER AGREEMENT FOR PROFESSIONAL SERVICES: MURAL DESIGN, INSTALLATION,AND MAINTENANCE This MASTER AGREEMENT FOR PROFESSIONAL SERVICES: MURAL DESIGN, INSTALLATION, AND MAINTENANCE ("Agreement") is made this 19th day of January , 2021 ("Effective Date"), by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho ("City"), and Solomon Hawk Sahlein, on behalf of Sector Seventeen LLC, a limited liability company organized under the laws of the state of Idaho ("Artist"). WHEREAS,the City desires to foster a vibrant community; establish a sense of history, place, and local identity; attract visitors to downtown Meridian; and beautify public spaces by facilitating the installation of murals on buildings in Meridian, both privately- and publicly- owned; WHEREAS,Artist is qualified through experience and demonstrated ability to work with the City,property owners, and other interested parties to create artwork that addresses the context of its placement, reflects community values, and meets or exceeds stakeholder expectations; NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged and agreed, and in consideration of the mutual promises and covenants herein contained, the Parties agree as follows: I. PROCEss. By this Agreement, City and Artist seek to establish the general terms of tasks undertaken by Artist with regard to consultations, design, installation, maintenance, and repair of murals, and any and all other tasks related to such activities. The City may invite Artist to provide such services pursuant to separate project task orders establishing specific terms and conditions, including compensation amount, scope of work, and timelines. II. SCOPE OF SERVICES. Upon execution of this Agreement and any associated project task order, Artist shall comply in all respects and perform and furnish to City, all services and shall meet all standards enumerated in this Agreement and in the project task order. Artist shall provide services and work in accordance with generally accepted industry standards and practices for the profession or professions that are used in performance of this Agreement and/or the project task order. Services and work provided by Artist shall be performed in a timely manner as specified in the project task order and agreed upon by the parties. III.TERM. This Agreement shall become effective on the Effective Date first written above, and shall be effective through September 30, 2030,unless sooner terminated by the method set forth herein. IV.COMPENSATION. A. Total amount. The total payment to Artist for specific services provided pursuant to this Agreement shall be separately negotiated and enumerated in the respective project task order(s). The amount designated in the project task order shall constitute full MASTER PROFESSIONAL SERVICES AGREEMENT MURAL DESIGN,INSTALLATION,AND MAINTENANCE I PAGE I of 7 page 132 Item#6. compensation for any and all services, travel, transportation, materials, fabrication, shipping, equipment, contingency, commission, artist fee, and costs of work to be performed or furnished by Artist. B. Method of payment. Artist shall provide to City one (1) completed W-9 form, and invoices for services and/or materials provided pursuant to the payment schedule set forth in the project task order, which City shall pay within thirty(30) days of receipt. City shall not withhold any federal or state income taxes or Social Security tax from any payment made by City to Artist under the terms and conditions of this Agreement. Payment of all taxes and other assessments on such sums shall be the sole responsibility of Artist. V. CREATION,INTEGRITY,AND OWNERSHIP OF ARTWORK. A. Waiver and relinquishment of rights. Artist expressly waives any and all right, title, or interest in artwork and other products created pursuant to this Agreement or project task order. Artist understands that this waiver shall include waivers of the exclusive rights of reproduction, adaptation, publication, and display. Artist specifically waives the right to claim any remedy concerning the alteration of any artwork or product created pursuant to this Agreement or project task order. Artist agrees to relinquish any and all rights, title, and interest to artwork or products developed in connection with this Agreement or project task order, and hereby expressly waives any rights Artist has to same, including,but not limited to, the rights afforded artists under the Copyright Act of 1976 and the Visual Arts Rights Act of 1990, Title 17 U.S.C. §§ 101 et seq. Artist understands and agrees that the right of attribution and integrity, as specifically set forth in 17 U.S.C. § 106A, are hereby expressly waived. To the extent that the provisions of this Agreement differ with the Copyright Act of 1976 and Visual Arts Rights Act of 1990, the provisions of this Agreement will govern and any such differences in the rights and duties created thereunder are expressly waived. This provision shall survive the termination or expiration of this Agreement. B. Photographs of Artwork by Artist. Artist may photographically reproduce the image of the Artwork and all preliminary studies, sketches, models and maquettes thereof, as Artist may desire for marketing, educational and public information purposes. Where practicable, Artist shall acknowledge on each such photographic reproduction the location of such Artwork,provided that reproductions of preliminary studies, sketches, models and maquettes shall not be identified as or represented to be the finished Artwork. C. Photographs of Artwork by City. City may photographically reproduce the image of the Artwork and all preliminary studies, sketches, models and maquettes thereof that have been delivered to and accepted, as City may desire for educational and public information purposes. Where practicable and to the extent of City's authority, Artist shall be acknowledged on each such photographic reproduction to be the creator of the original subject thereof, provided that photographic reproductions of preliminary studies, sketches, models and maquettes shall not be identified as or represented to be the finished Artwork. MASTER PROFESSIONAL SERVICES AGREEMENT MURAL DESIGN,INSTALLATION,AND MAINTENANCE I PAGE 2 of 7 page 133 Item#6. D. Ownership. Upon City's final acceptance of artwork or other products created pursuant to this Agreement, such artwork or products shall be owned by City, and City may maintain, repair, or fully or partially remove them, at City's sole election and discretion. E. Subcontracting or assignment of obligations. Artist shall not subcontract or assign any of Artist's obligations under this Agreement that require or that may require Artist's artistic talent or expertise. Artist may subcontract or assign obligations that do not require Artist's artistic talent or expertise. Any and all subcontractors or assignees shall be bound by all the terms and conditions of this Agreement. VI.INDEMNIFICATION,WAIVER,AND INSURANCE. A. Indemnification. Artist shall, and hereby does, indemnify, save, and hold harmless the City and any and all of its employees, agents, volunteers, and/or elected officials from any and all losses, claims, and judgments for damages or injury to persons or property, and from any and all losses and expenses caused or incurred by Artist or Artist's servants, agents, employees, guests, and/or business invitees, occurring as a result of this Agreement or project task order. B. Waiver. Artist hereby waives any and all claims and recourse against City, including the right of contribution for loss and damage to persons or property arising from, growing out of, or in any way connected with or incident to Artist's performance of this Agreement or project task order,whether such loss or damage may be attributable to known or unknown conditions, except for liability arising out of concurrent or sole negligence of City or its officers, agents or employees C. Insurance to be obtained by Artist. Upon execution of a project task order, Artist shall obtain and shall maintain, at Artist's own expense, through completion of the task order, each and all of the following: 1. General liability insurance. General liability insurance with a limit of not less than one million dollars ($1,000,000.00)per each occurrence, combined single limit bodily injury and property damage, covering the actions and omissions of Artist and Artist's employees, agents, and/or workers, including coverage for owned, non-owned, and hired vehicles, as applicable. 2. Workers' compensation insurance. Artist shall obtain and shall maintain, at Artist's own expense, from the Effective Date of this Agreement through City's Final Acceptance of the Artwork, and throughout the course of this Agreement, workers' compensation insurance, in an amount required by Idaho law, to cover any and all persons employed by Artist. 3. Insurance of Artwork. Before commencing fabrication of Artwork and/or components or materials thereof, Artist shall procure and maintain, at Artist's own expense, insurance on same in an all-risk form with limits to be established by the MASTER PROFESSIONAL SERVICES AGREEMENT MURAL DESIGN,INSTALLATION,AND MAINTENANCE I PAGE 3 of 7 page 134 Item#6. project task order, with any loss payable to City. Artist agrees to bear all risks of loss of and/or damage to the Artwork until City's Final Acceptance of Artwork. D. Proof of insurance. Artist shall provide to City, within seven (7) days of the effective date of a project task order, written proof that Artist has obtained all insurance required hereunder. If any change is made to any insurance policy or coverage required under and/or obtained pursuant to this Agreement, Artist or Artist's insurance agent shall notify City immediately. E. Insurance to be obtained by Artist's subcontractors. Artist shall require any and all subcontractors employed or utilized in the course and scope of the obligations described in this Agreement to obtain and maintain general liability insurance and workers' compensation insurance in the amounts described herein. Artist shall provide to City, within twenty-four(24)hours of hiring or engaging any subcontractor, written proof that her subcontractors have obtained all insurance required hereunder. F. No cancellation without notice. On all insurance policies required under this agreement, such policies shall provide that they may not be cancelled or reduced in coverage except upon thirty(30) days advance written notice to all Parties. Any cancellation of insurance without appropriate replacement in the amounts and terms set forth herein may constitute grounds for termination of the contract. VII. TERMINATION. A. Termination for cause. If City determines that Artist has failed to comply with any term or condition of this Agreement or project task order, violated any of the covenants, agreements, and/or stipulations of this Agreement or project task order, falsified any record or document required to be prepared under this Agreement or project task order, engaged in fraud, dishonesty, or any other act of misconduct in the performance of this Agreement or project task order; or if either Party willfully or negligently defaults in, or fails to fulfill, its material obligations under this Agreement or project task order; the other Party shall have the right to terminate the Agreement by giving written notice to the defaulting party of its intent to terminate, and shall specify the grounds for termination. The defaulting party shall have thirty(30) days after receipt of such notice to cure the default. If the default is not cured within such period, this Agreement and the project task order shall be terminated upon mailing of written notice of same by the terminating party. 1. Default by City. In the event of termination for non-performance or default by City after City's issuance of notice to proceed on a project task order, City shall compensate Artist for work actually completed by Artist prior to the date of written notice of termination and any additional services and materials actually performed or supplied prior to the date of written notice of termination, less payments of compensation previously made, not to exceed the total amount of compensation allowed hereunder. 2. Default by Artist. In the event of termination for non-performance or default by Artist after City's issuance of notice to proceed on a project task order, all finished and MASTER PROFESSIONAL SERVICES AGREEMENT MURAL DESIGN,INSTALLATION,AND MAINTENANCE I PAGE 4 of 7 page 135 Item#6. unfinished drawings, photographs, plans, timelines, and/or any and all other work products prepared and submitted or prepared for submission under this Agreement or project task order, and all rights, title, and interest thereto, including those described in section V.A. of this Agreement, shall, at City's option, become City's property, and the right to fabricate and/or install the artwork or other products shall pass to City. Notwithstanding this provision, Artist shall not be relieved of any liability for damages sustained by City attributable to Artist's default or breach of this Agreement or project task order. City may reasonably withhold payments due until such time as the exact amount of damages due to City from Artist is determined. Artist shall not be relieved of liability to City for damages sustained by City by virtue of any breach or default of this Agreement or project task order by Artist. This provision shall survive the termination of this Agreement or project task order and shall not relieve Artist of liability to City for damages. B. Termination without cause. City may terminate this Agreement or project task order for any reason, at any time, by providing fourteen (14) days' notice to Artist. C. Non-waiver of breach. A waiver of any breach or default of any provision of this Agreement shall not be construed as a waiver of a breach of the same or any other provision hereof. V111. GENERAL PROVISIONS. A. Permitting and inspection. In the provision of all services pursuant to this Agreement or any related project task order, Artist shall obtain any and all necessary permits or approvals from the various departments of the City of Meridian and other government agencies. B. Relationship of Parties. It is the express intention of Parties that Artist is an independent contractor and neither Artist nor any officer, employee, subcontractor, assignee, or agent of Artist shall be deemed an employee, agent,joint venturer, or partner of City in any manner or for any purpose. Nothing in this Agreement shall be interpreted or construed as creating or establishing the relationship of employer and employee between Artist and City or between Artist and any official, agent, or employee of City. Both parties acknowledge that Artist is not an employee of City. Artist shall retain the right to perform services for others during the term of this Agreement. Specifically, without limitation, Artist understands, acknowledges, and agrees: 1. Artist is free from actual and potential control by City in the provision of services under this Agreement. 2. Artist is engaged in an independently established trade, occupation, profession, or business. 3. Artist has the authority to hire subordinates. 4. Artist owns and/or will provide all major items of equipment necessary to perform services under this Agreement. C. Compliance with law. Throughout the course of this Agreement, Artist shall comply with any and all applicable federal, state, and local laws. MASTER PROFESSIONAL SERVICES AGREEMENT MURAL DESIGN,INSTALLATION,AND MAINTENANCE I PAGE 5 of 7 page 136 Item#6. D. Non-Discrimination. Throughout the course of this Agreement, Artist shall not discriminate against any person as to race, creed, religion, sex, age, national origin, sexual orientation or any physical, mental, or sensory handicap. E. Audits and Inspections: At any time during normal business hours and as often as City may deem necessary, there shall be made available to City for examination all of Artist's records with respect to all matters covered by this Agreement. Artist shall permit City to audit, examine, and copy, and to make audits of all records and data relating to all matters covered by this Agreement. F. Entire Agreement. This Agreement constitutes the entire understanding between the Parties. This Agreement supersedes any and all statements,promises, or inducements made by either party, or agents of either party, whether oral or written, whether previous to the execution hereof or contemporaneous herewith. The terms of this Agreement may not be enlarged, modified or altered except upon written agreement signed by both parties hereto. G. Costs and attorneys' fees. If either party brings any action or proceedings to enforce, protect or establish any right or remedy under the terms and conditions of this Agreement, the prevailing party shall be entitled to recover reasonable costs and attorneys' fees, as determined by a court of competent jurisdiction, in addition to any other relief awarded. H. Agreement governed by Idaho law. The laws of the State of Idaho shall govern the validity, interpretation,performance and enforcement of this Agreement. Venue shall be in the courts of Ada County, Idaho. I. Cumulative Rights and Remedies. All rights and remedies herein enumerated shall be cumulative and none shall exclude any other right or remedy allowed by law. Likewise, the exercise of any remedy provided for herein or allowed by law shall not be to the exclusion of any other remedy. J. Interpretation. Words of gender used in this Agreement shall be held and construed to include any other gender, and words in the singular shall be held to include the plural and vice versa unless the context otherwise requires. The Agreement and the captions of the various sections of this Agreement are for convenience and ease of reference only, and do not define, limit, augment or describe the scope, context or intent of this Agreement or any part or parts of this Agreement. K. Severability. If any provision of this Agreement is found by a court of competent jurisdiction to be illegal, invalid, or unenforceable, the remainder of this Agreement shall not be affected. L. Successors and Assigns. All of the terms,provisions, covenants and conditions of this Agreement shall inure to the benefit of, and shall be binding upon, each party and their successors, assigns, legal representatives, heirs, executors, and administrators. MASTER PROFESSIONAL SERVICES AGREEMENT MURAL DESIGN,INSTALLATION,AND MAINTENANCE I PAGE 6 of 7 page 137 Item#6. M. Notice.Any and all notice required to be provided by either of the Parties hereto, unless otherwise stated in this Agreement, shall be in writing and shall be deemed communicated upon mailing by United States Mail, addressed as follows: Artist: City: Sector Seventeen LLC City Clerk Solomon Hawk Sahlein City of Meridian 6725 W Kirkwood Drive 33 E. Broadway Ave. Boise, ID 83709 Meridian ID 83642 Either party may change its address for the purpose of this provision by giving written notice of such change in the manner herein provided. N. Exhibits. All exhibits to this Agreement are incorporated by reference and made a part of hereof as if the exhibits were set forth in their entirety herein. O. City Council approval required. The validity of this Agreement shall be expressly conditioned upon City Council action approving the Agreement. Execution of this Agreement by the persons referenced below prior to such ratification or approval shall not be construed as proof of validity in the absence of Meridian City Council approval. IN WITNESS WHEREOF,the parties hereto have executed this Agreement on the Effective Date first written above. ARTIST: Solomon Hawk Sahlein, Manager Sector Seventeen LLC CITY OF MERIDIAN: Attest: Robert E. Simison, Mayor Chris Johnson, City Clerk MASTER PROFESSIONAL SERVICES AGREEMENT MURAL DESIGN,INSTALLATION,AND MAINTENANCE I PAGE 7 of 7 page 138 Item#6. MASTER AGREEMENT FOR PROFESSIONAL SERVICES: MURAL DESIGN, INSTALLATION,AND MAINTENANCE This MASTER AGREEMENT FOR PROFESSIONAL SERVICES: MURAL DESIGN, INSTALLATION, AND MAINTENANCE ("Agreement") is made this 19th day of January 2021 ("Effective Date"), by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho ("City"), and Ben Konkol ("Artist"), whose address is 916 1/2 N 12th Street, Boise, ID 83709. WHEREAS,the City desires to foster a vibrant community; establish a sense of history, place, and local identity; attract visitors to downtown Meridian; and beautify public spaces by facilitating the installation of murals on buildings in Meridian, both privately- and publicly- owned; WHEREAS,Artist is qualified through experience and demonstrated ability to work with the City,property owners, and other interested parties to create artwork that addresses the context of its placement, reflects community values, and meets or exceeds stakeholder expectations; NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged and agreed, and in consideration of the mutual promises and covenants herein contained, the Parties agree as follows: I. PROCEss. By this Agreement, City and Artist seek to establish the general terms of tasks undertaken by Artist with regard to consultations, design, installation, maintenance, and repair of murals, and any and all other tasks related to such activities. The City may invite Artist to provide such services pursuant to separate project task orders establishing specific terms and conditions, including compensation amount, scope of work, and timelines. II. SCOPE OF SERVICES. Upon execution of this Agreement and any associated project task order, Artist shall comply in all respects and perform and furnish to City, all services and shall meet all standards enumerated in this Agreement and in the project task order. Artist shall provide services and work in accordance with generally accepted industry standards and practices for the profession or professions that are used in performance of this Agreement and/or the project task order. Services and work provided by Artist shall be performed in a timely manner as specified in the project task order and agreed upon by the parties. III.TERM. This Agreement shall become effective on the Effective Date first written above, and shall be effective through September 30, 2030,unless sooner terminated by the method set forth herein. IV.COMPENSATION. A. Total amount. The total payment to Artist for specific services provided pursuant to this Agreement shall be separately negotiated and enumerated in the respective project task order(s). The amount designated in the project task order shall constitute full compensation for any and all services, travel, transportation, materials, fabrication, MASTER PROFESSIONAL SERVICES AGREEMENT MURAL DESIGN,INSTALLATION,AND MAINTENANCE I PAGE I of 7 page 139 Item#6. shipping, equipment, contingency, commission, artist fee, and costs of work to be performed or furnished by Artist. B. Method of payment. Artist shall provide to City one (1) completed W-9 form, and invoices for services and/or materials provided pursuant to the payment schedule set forth in the project task order, which City shall pay within thirty(30) days of receipt. City shall not withhold any federal or state income taxes or Social Security tax from any payment made by City to Artist under the terms and conditions of this Agreement. Payment of all taxes and other assessments on such sums shall be the sole responsibility of Artist. V. CREATION,INTEGRITY,AND OWNERSHIP OF ARTWORK. A. Waiver and relinquishment of rights. Artist expressly waives any and all right, title, or interest in artwork and other products created pursuant to this Agreement or project task order. Artist understands that this waiver shall include waivers of the exclusive rights of reproduction, adaptation, publication, and display. Artist specifically waives the right to claim any remedy concerning the alteration of any artwork or product created pursuant to this Agreement or project task order. Artist agrees to relinquish any and all rights, title, and interest to artwork or products developed in connection with this Agreement or project task order, and hereby expressly waives any rights Artist has to same, including,but not limited to, the rights afforded artists under the Copyright Act of 1976 and the Visual Arts Rights Act of 1990, Title 17 U.S.C. §§ 101 et seq. Artist understands and agrees that the right of attribution and integrity, as specifically set forth in 17 U.S.C. § 106A, are hereby expressly waived. To the extent that the provisions of this Agreement differ with the Copyright Act of 1976 and Visual Arts Rights Act of 1990, the provisions of this Agreement will govern and any such differences in the rights and duties created thereunder are expressly waived. This provision shall survive the termination or expiration of this Agreement. B. Photographs of Artwork by Artist. Artist may photographically reproduce the image of the Artwork and all preliminary studies, sketches, models and maquettes thereof, as Artist may desire for marketing, educational and public information purposes. Where practicable, Artist shall acknowledge on each such photographic reproduction the location of such Artwork,provided that reproductions of preliminary studies, sketches, models and maquettes shall not be identified as or represented to be the finished Artwork. C. Photographs of Artwork by City. City may photographically reproduce the image of the Artwork and all preliminary studies, sketches, models and maquettes thereof that have been delivered to and accepted, as City may desire for educational and public information purposes. Where practicable and to the extent of City's authority, Artist shall be acknowledged on each such photographic reproduction to be the creator of the original subject thereof,provided that photographic reproductions of preliminary studies, sketches, models and maquettes shall not be identified as or represented to be the finished Artwork. MASTER PROFESSIONAL SERVICES AGREEMENT MURAL DESIGN,INSTALLATION,AND MAINTENANCE I PAGE 2 of 7 page 140 Item#6. D. Ownership. Upon City's final acceptance of artwork or other products created pursuant to this Agreement, such artwork or products shall be owned by City, and City may maintain, repair, or fully or partially remove them, at City's sole election and discretion. E. Subcontracting or assignment of obligations. Artist shall not subcontract or assign any of Artist's obligations under this Agreement that require or that may require Artist's artistic talent or expertise. Artist may subcontract or assign obligations that do not require Artist's artistic talent or expertise. Any and all subcontractors or assignees shall be bound by all the terms and conditions of this Agreement. VI.INDEMNIFICATION,WAIVER,AND INSURANCE. A. Indemnification. Artist shall, and hereby does, indemnify, save, and hold harmless the City and any and all of its employees, agents, volunteers, and/or elected officials from any and all losses, claims, and judgments for damages or injury to persons or property, and from any and all losses and expenses caused or incurred by Artist or Artist's servants, agents, employees, guests, and/or business invitees, occurring as a result of this Agreement or project task order. B. Waiver. Artist hereby waives any and all claims and recourse against City, including the right of contribution for loss and damage to persons or property arising from, growing out of, or in any way connected with or incident to Artist's performance of this Agreement or project task order, whether such loss or damage may be attributable to known or unknown conditions, except for liability arising out of concurrent or sole negligence of City or its officers, agents or employees C. Insurance to be obtained by Artist. Upon execution of a project task order, Artist shall obtain and shall maintain, at Artist's own expense, through completion of the task order, each and all of the following: 1. General liability insurance. General liability insurance with a limit of not less than one million dollars ($1,000,000.00)per each occurrence, combined single limit bodily injury and property damage, covering the actions and omissions of Artist and Artist's employees, agents, and/or workers, including coverage for owned, non-owned, and hired vehicles, as applicable. 2. Workers' compensation insurance. Artist shall obtain and shall maintain, at Artist's own expense, from the Effective Date of this Agreement through City's Final Acceptance of the Artwork, and throughout the course of this Agreement, workers' compensation insurance, in an amount required by Idaho law, to cover any and all persons employed by Artist. 3. Insurance of Artwork. Before commencing fabrication of Artwork and/or components or materials thereof, Artist shall procure and maintain, at Artist's own expense, insurance on same in an all-risk form with limits to be established by the MASTER PROFESSIONAL SERVICES AGREEMENT MURAL DESIGN,INSTALLATION,AND MAINTENANCE I PAGE 3 of 7 page 141 Item#6. project task order, with any loss payable to City. Artist agrees to bear all risks of loss of and/or damage to the Artwork until City's Final Acceptance of Artwork. D. Proof of insurance. Artist shall provide to City, within seven (7) days of the effective date of a project task order, written proof that Artist has obtained all insurance required hereunder. If any change is made to any insurance policy or coverage required under and/or obtained pursuant to this Agreement, Artist or Artist's insurance agent shall notify City immediately. E. Insurance to be obtained by Artist's subcontractors. Artist shall require any and all subcontractors employed or utilized in the course and scope of the obligations described in this Agreement to obtain and maintain general liability insurance and workers' compensation insurance in the amounts described herein. Artist shall provide to City, within twenty-four(24)hours of hiring or engaging any subcontractor, written proof that her subcontractors have obtained all insurance required hereunder. F. No cancellation without notice. On all insurance policies required under this agreement, such policies shall provide that they may not be cancelled or reduced in coverage except upon thirty(30) days advance written notice to all Parties. Any cancellation of insurance without appropriate replacement in the amounts and terms set forth herein may constitute grounds for termination of the contract. VII. TERMINATION. A. Termination for cause. If City determines that Artist has failed to comply with any term or condition of this Agreement or project task order, violated any of the covenants, agreements, and/or stipulations of this Agreement or project task order, falsified any record or document required to be prepared under this Agreement or project task order, engaged in fraud, dishonesty, or any other act of misconduct in the performance of this Agreement or project task order; or if either Party willfully or negligently defaults in, or fails to fulfill, its material obligations under this Agreement or project task order; the other Party shall have the right to terminate the Agreement by giving written notice to the defaulting party of its intent to terminate, and shall specify the grounds for termination. The defaulting party shall have thirty(30) days after receipt of such notice to cure the default. If the default is not cured within such period, this Agreement and the project task order shall be terminated upon mailing of written notice of same by the terminating party. 1. Default by City. In the event of termination for non-performance or default by City after City's issuance of notice to proceed on a project task order, City shall compensate Artist for work actually completed by Artist prior to the date of written notice of termination and any additional services and materials actually performed or supplied prior to the date of written notice of termination, less payments of compensation previously made, not to exceed the total amount of compensation allowed hereunder. 2. Default by Artist. In the event of termination for non-performance or default by Artist after City's issuance of notice to proceed on a project task order, all finished and MASTER PROFESSIONAL SERVICES AGREEMENT MURAL DESIGN,INSTALLATION,AND MAINTENANCE I PAGE 4 of 7 page 142 Item#6. unfinished drawings, photographs, plans, timelines, and/or any and all other work products prepared and submitted or prepared for submission under this Agreement or project task order, and all rights, title, and interest thereto, including those described in section V.A. of this Agreement, shall, at City's option, become City's property, and the right to fabricate and/or install the artwork or other products shall pass to City. Notwithstanding this provision, Artist shall not be relieved of any liability for damages sustained by City attributable to Artist's default or breach of this Agreement or project task order. City may reasonably withhold payments due until such time as the exact amount of damages due to City from Artist is determined. Artist shall not be relieved of liability to City for damages sustained by City by virtue of any breach or default of this Agreement or project task order by Artist. This provision shall survive the termination of this Agreement or project task order and shall not relieve Artist of liability to City for damages. B. Termination without cause. City may terminate this Agreement or project task order for any reason, at any time, by providing fourteen(14) days' notice to Artist. C. Non-waiver of breach. A waiver of any breach or default of any provision of this Agreement shall not be construed as a waiver of a breach of the same or any other provision hereof. VIII. GENERAL PROVISIONS. A. Permitting and inspection. In the provision of all services pursuant to this Agreement or any related project task order, Artist shall obtain any and all necessary permits or approvals from the various departments of the City of Meridian and other government agencies. B. Relationship of Parties. It is the express intention of Parties that Artist is an independent contractor and neither Artist nor any officer, employee, subcontractor, assignee, or agent of Artist shall be deemed an employee, agent,joint venturer, or partner of City in any manner or for any purpose. Nothing in this Agreement shall be interpreted or construed as creating or establishing the relationship of employer and employee between Artist and City or between Artist and any official, agent, or employee of City. Both parties acknowledge that Artist is not an employee of City. Artist shall retain the right to perform services for others during the term of this Agreement. Specifically, without limitation, Artist understands, acknowledges, and agrees: 1. Artist is free from actual and potential control by City in the provision of services under this Agreement. 2. Artist is engaged in an independently established trade, occupation, profession, or business. 3. Artist has the authority to hire subordinates. 4. Artist owns and/or will provide all major items of equipment necessary to perform services under this Agreement. C. Compliance with law. Throughout the course of this Agreement, Artist shall comply with any and all applicable federal, state, and local laws. MASTER PROFESSIONAL SERVICES AGREEMENT MURAL DESIGN,INSTALLATION,AND MAINTENANCE I PAGE 5 of 7 page 143 Item#6. D. Non-Discrimination. Throughout the course of this Agreement, Artist shall not discriminate against any person as to race, creed,religion, sex, age, national origin, sexual orientation or any physical, mental, or sensory handicap. E. Audits and Inspections: At any time during normal business hours and as often as City may deem necessary, there shall be made available to City for examination all of Artist's records with respect to all matters covered by this Agreement. Artist shall permit City to audit, examine, and copy, and to make audits of all records and data relating to all matters covered by this Agreement. F. Entire Agreement. This Agreement constitutes the entire understanding between the Parties. This Agreement supersedes any and all statements,promises, or inducements made by either party, or agents of either party, whether oral or written, whether previous to the execution hereof or contemporaneous herewith. The terms of this Agreement may not be enlarged, modified or altered except upon written agreement signed by both parties hereto. G. Costs and attorneys' fees. If either party brings any action or proceedings to enforce, protect or establish any right or remedy under the terms and conditions of this Agreement, the prevailing party shall be entitled to recover reasonable costs and attorneys' fees, as determined by a court of competent jurisdiction, in addition to any other relief awarded. H. Agreement governed by Idaho law. The laws of the State of Idaho shall govern the validity, interpretation,performance and enforcement of this Agreement. Venue shall be in the courts of Ada County, Idaho. I. Cumulative Rights and Remedies. All rights and remedies herein enumerated shall be cumulative and none shall exclude any other right or remedy allowed by law. Likewise, the exercise of any remedy provided for herein or allowed by law shall not be to the exclusion of any other remedy. J. Interpretation. Words of gender used in this Agreement shall be held and construed to include any other gender, and words in the singular shall be held to include the plural and vice versa unless the context otherwise requires. The Agreement and the captions of the various sections of this Agreement are for convenience and ease of reference only, and do not define, limit, augment or describe the scope, context or intent of this Agreement or any part or parts of this Agreement. K. Severability. If any provision of this Agreement is found by a court of competent jurisdiction to be illegal, invalid, or unenforceable, the remainder of this Agreement shall not be affected. L. Successors and Assigns. All of the terms,provisions, covenants and conditions of this Agreement shall inure to the benefit of, and shall be binding upon, each party and their successors, assigns, legal representatives, heirs, executors, and administrators. MASTER PROFESSIONAL SERVICES AGREEMENT MURAL DESIGN,INSTALLATION,AND MAINTENANCE I PAGE 6 of 7 page 144 Item#6. M. Notice.Any and all notice required to be provided by either of the Parties hereto, unless otherwise stated in this Agreement, shall be in writing and shall be deemed communicated upon mailing by United States Mail, addressed as follows: Artist: City: Ben Konkol City Clerk 916 '/2 N 12th Street City of Meridian Boise, ID 83702 33 E. Broadway Ave. Meridian ID 83642 Either party may change its address for the purpose of this provision by giving written notice of such change in the manner herein provided. N. Exhibits. All exhibits to this Agreement are incorporated by reference and made a part of hereof as if the exhibits were set forth in their entirety herein. O. City Council approval required. The validity of this Agreement shall be expressly conditioned upon City Council action approving the Agreement. Execution of this Agreement by the persons referenced below prior to such ratification or approval shall not be construed as proof of validity in the absence of Meridian City Council approval. IN WITNESS WHEREOF,the parties hereto have executed this Agreement on the Effective Date first written above. ARTIST: Ben Konkol CITY OF MERIDIAN: Attest: Robert E. Simison, Mayor Chris Johnson, City Clerk MASTER PROFESSIONAL SERVICES AGREEMENT MURAL DESIGN,INSTALLATION,AND MAINTENANCE I PAGE 7 of 7 page 145 Item#6. MASTER AGREEMENT FOR PROFESSIONAL SERVICES: MURAL DESIGN, INSTALLATION,AND MAINTENANCE This MASTER AGREEMENT FOR PROFESSIONAL SERVICES: MURAL DESIGN, INSTALLATION, AND MAINTENANCE ("Agreement") is made this 19th day of January 2021 ("Effective Date"), by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho ("City"), and Andrei Krautsou, also known as Key Detail, ("Artist"), whose address is 400 W 37th Street Apt 9A New York City,NY 10018. WHEREAS,the City desires to foster a vibrant community; establish a sense of history, place, and local identity; attract visitors to downtown Meridian; and beautify public spaces by facilitating the installation of murals on buildings in Meridian, both privately- and publicly- owned; WHEREAS,Artist is qualified through experience and demonstrated ability to work with the City,property owners, and other interested parties to create artwork that addresses the context of its placement, reflects community values, and meets or exceeds stakeholder expectations; NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged and agreed, and in consideration of the mutual promises and covenants herein contained, the Parties agree as follows: I. PROCEss. By this Agreement, City and Artist seek to establish the general terms of tasks undertaken by Artist with regard to consultations, design, installation, maintenance, and repair of murals, and any and all other tasks related to such activities. The City may invite Artist to provide such services pursuant to separate project task orders establishing specific terms and conditions, including compensation amount, scope of work, and timelines. II. SCOPE OF SERVICES. Upon execution of this Agreement and any associated project task order, Artist shall comply in all respects and perform and furnish to City, all services and shall meet all standards enumerated in this Agreement and in the project task order. Artist shall provide services and work in accordance with generally accepted industry standards and practices for the profession or professions that are used in performance of this Agreement and/or the project task order. Services and work provided by Artist shall be performed in a timely manner as specified in the project task order and agreed upon by the parties. III.TERM. This Agreement shall become effective on the Effective Date first written above, and shall be effective through September 30, 2030,unless sooner terminated by the method set forth herein. IV.COMPENSATION. A. Total amount. The total payment to Artist for specific services provided pursuant to this Agreement shall be separately negotiated and enumerated in the respective project task order(s). The amount designated in the project task order shall constitute full compensation for any and all services, travel, transportation, materials, fabrication, MASTER PROFESSIONAL SERVICES AGREEMENT MURAL DESIGN,INSTALLATION,AND MAINTENANCE I PAGE I of 7 page 146 Item#6. shipping, equipment, contingency, commission, artist fee, and costs of work to be performed or furnished by Artist. B. Method of payment. Artist shall provide to City one (1) completed W-9 form, and invoices for services and/or materials provided pursuant to the payment schedule set forth in the project task order, which City shall pay within thirty(30) days of receipt. City shall not withhold any federal or state income taxes or Social Security tax from any payment made by City to Artist under the terms and conditions of this Agreement. Payment of all taxes and other assessments on such sums shall be the sole responsibility of Artist. V. CREATION,INTEGRITY,AND OWNERSHIP OF ARTWORK. A. Waiver and relinquishment of rights. Artist expressly waives any and all right, title, or interest in artwork and other products created pursuant to this Agreement or project task order. Artist understands that this waiver shall include waivers of the exclusive rights of reproduction, adaptation, publication, and display. Artist specifically waives the right to claim any remedy concerning the alteration of any artwork or product created pursuant to this Agreement or project task order. Artist agrees to relinquish any and all rights, title, and interest to artwork or products developed in connection with this Agreement or project task order, and hereby expressly waives any rights Artist has to same, including,but not limited to, the rights afforded artists under the Copyright Act of 1976 and the Visual Arts Rights Act of 1990, Title 17 U.S.C. §§ 101 et seq. Artist understands and agrees that the right of attribution and integrity, as specifically set forth in 17 U.S.C. § 106A, are hereby expressly waived. To the extent that the provisions of this Agreement differ with the Copyright Act of 1976 and Visual Arts Rights Act of 1990, the provisions of this Agreement will govern and any such differences in the rights and duties created thereunder are expressly waived. This provision shall survive the termination or expiration of this Agreement. B. Photographs of Artwork by Artist. Artist may photographically reproduce the image of the Artwork and all preliminary studies, sketches, models and maquettes thereof, as Artist may desire for marketing, educational and public information purposes. Where practicable, Artist shall acknowledge on each such photographic reproduction the location of such Artwork,provided that reproductions of preliminary studies, sketches, models and maquettes shall not be identified as or represented to be the finished Artwork. C. Photographs of Artwork by City. City may photographically reproduce the image of the Artwork and all preliminary studies, sketches, models and maquettes thereof that have been delivered to and accepted, as City may desire for educational and public information purposes. Where practicable and to the extent of City's authority, Artist shall be acknowledged on each such photographic reproduction to be the creator of the original subject thereof,provided that photographic reproductions of preliminary studies, sketches, models and maquettes shall not be identified as or represented to be the finished Artwork. n/TACTT7D UT?nVPCCTnXTAT 4ZT7T7VTrT7C A!_T]RRT,,fPxTT T/TTTDAT nPQ!T!_XT NTQTATT ATTnxT AxTT%A4APJTPXTAv R I T)A f-P I nf7 Page 147 Item#6. D. Ownership. Upon City's final acceptance of artwork or other products created pursuant to this Agreement, such artwork or products shall be owned by City, and City may maintain, repair, or fully or partially remove them, at City's sole election and discretion. E. Subcontracting or assignment of obligations. Artist shall not subcontract or assign any of Artist's obligations under this Agreement that require or that may require Artist's artistic talent or expertise. Artist may subcontract or assign obligations that do not require Artist's artistic talent or expertise. Any and all subcontractors or assignees shall be bound by all the terms and conditions of this Agreement. VI.INDEMNIFICATION,WAIVER,AND INSURANCE. A. Indemnification. Artist shall, and hereby does, indemnify, save, and hold harmless the City and any and all of its employees, agents, volunteers, and/or elected officials from any and all losses, claims, and judgments for damages or injury to persons or property, and from any and all losses and expenses caused or incurred by Artist or Artist's servants, agents, employees, guests, and/or business invitees, occurring as a result of this Agreement or project task order. B. Waiver. Artist hereby waives any and all claims and recourse against City, including the right of contribution for loss and damage to persons or property arising from, growing out of, or in any way connected with or incident to Artist's performance of this Agreement or project task order, whether such loss or damage may be attributable to known or unknown conditions, except for liability arising out of concurrent or sole negligence of City or its officers, agents or employees C. Insurance to be obtained by Artist. Upon execution of a project task order, Artist shall obtain and shall maintain, at Artist's own expense, through completion of the task order, each and all of the following: 1. General liability insurance. General liability insurance with a limit of not less than one million dollars ($1,000,000.00)per each occurrence, combined single limit bodily injury and property damage, covering the actions and omissions of Artist and Artist's employees, agents, and/or workers, including coverage for owned, non-owned, and hired vehicles, as applicable. 2. Workers' compensation insurance. Artist shall obtain and shall maintain, at Artist's own expense, from the Effective Date of this Agreement through City's Final Acceptance of the Artwork, and throughout the course of this Agreement, workers' compensation insurance, in an amount required by Idaho law, to cover any and all persons employed by Artist. 3. Insurance of Artwork. Before commencing fabrication of Artwork and/or components or materials thereof, Artist shall procure and maintain, at Artist's own expense, insurance on same in an all-risk form with limits to be established by the n/TACTT7D PT?nVPCCTl1XTAT 4ZT7T7VTrT7C A!_T]RRT,,fPxTT MUD AT nPQ!T!_XT NTQTATT ATTnxT AxTT%A4APJTPXTAv R I P A f-P 2 nf7 Page 148 Item#6. project task order, with any loss payable to City. Artist agrees to bear all risks of loss of and/or damage to the Artwork until City's Final Acceptance of Artwork. D. Proof of insurance. Artist shall provide to City, within seven (7) days of the effective date of a project task order, written proof that Artist has obtained all insurance required hereunder. If any change is made to any insurance policy or coverage required under and/or obtained pursuant to this Agreement, Artist or Artist's insurance agent shall notify City immediately. E. Insurance to be obtained by Artist's subcontractors. Artist shall require any and all subcontractors employed or utilized in the course and scope of the obligations described in this Agreement to obtain and maintain general liability insurance and workers' compensation insurance in the amounts described herein. Artist shall provide to City, within twenty-four(24) hours of hiring or engaging any subcontractor, written proof that her subcontractors have obtained all insurance required hereunder. F. No cancellation without notice. On all insurance policies required under this agreement, such policies shall provide that they may not be cancelled or reduced in coverage except upon thirty(30) days advance written notice to all Parties. Any cancellation of insurance without appropriate replacement in the amounts and terms set forth herein may constitute grounds for termination of the contract. VII. TERMINATION. A. Termination for cause. If City determines that Artist has failed to comply with any term or condition of this Agreement or project task order, violated any of the covenants, agreements, and/or stipulations of this Agreement or project task order, falsified any record or document required to be prepared under this Agreement or project task order, engaged in fraud, dishonesty, or any other act of misconduct in the performance of this Agreement or project task order; or if either Party willfully or negligently defaults in, or fails to fulfill, its material obligations under this Agreement or project task order; the other Party shall have the right to terminate the Agreement by giving written notice to the defaulting party of its intent to terminate, and shall specify the grounds for termination. The defaulting party shall have thirty(30) days after receipt of such notice to cure the default. If the default is not cured within such period, this Agreement and the project task order shall be terminated upon mailing of written notice of same by the terminating party. 1. Default by City. In the event of termination for non-performance or default by City after City's issuance of notice to proceed on a project task order, City shall compensate Artist for work actually completed by Artist prior to the date of written notice of termination and any additional services and materials actually performed or supplied prior to the date of written notice of termination, less payments of compensation previously made, not to exceed the total amount of compensation allowed hereunder. 2. Default by Artist. In the event of termination for non-performance or default by Artist after City's issuance of notice to proceed on a project task order, all finished and n/TACTT7D UT?nVPCCTl1XTAT 4ZPT7\7TrT7c A!_T]RRT,,fPxTT MUD AT T1RCT!_XT NTCTATT ATTnxT AT.TT%A4APTTPXTAxT! P I PAr_T:d of 7 Page 149 Item#6. unfinished drawings, photographs, plans, timelines, and/or any and all other work products prepared and submitted or prepared for submission under this Agreement or project task order, and all rights, title, and interest thereto, including those described in section V.A. of this Agreement, shall, at City's option, become City's property, and the right to fabricate and/or install the artwork or other products shall pass to City. Notwithstanding this provision, Artist shall not be relieved of any liability for damages sustained by City attributable to Artist's default or breach of this Agreement or project task order. City may reasonably withhold payments due until such time as the exact amount of damages due to City from Artist is determined. Artist shall not be relieved of liability to City for damages sustained by City by virtue of any breach or default of this Agreement or project task order by Artist. This provision shall survive the termination of this Agreement or project task order and shall not relieve Artist of liability to City for damages. B. Termination without cause. City may terminate this Agreement or project task order for any reason, at any time, by providing fourteen (14) days' notice to Artist. C. Non-waiver of breach. A waiver of any breach or default of any provision of this Agreement shall not be construed as a waiver of a breach of the same or any other provision hereof. VIII. GENERAL PROVISIONS. A. Permitting and inspection. In the provision of all services pursuant to this Agreement or any related project task order, Artist shall obtain any and all necessary permits or approvals from the various departments of the City of Meridian and other government agencies. B. Relationship of Parties. It is the express intention of Parties that Artist is an independent contractor and neither Artist nor any officer, employee, subcontractor, assignee, or agent of Artist shall be deemed an employee, agent,joint venturer, or partner of City in any manner or for any purpose. Nothing in this Agreement shall be interpreted or construed as creating or establishing the relationship of employer and employee between Artist and City or between Artist and any official, agent, or employee of City. Both parties acknowledge that Artist is not an employee of City. Artist shall retain the right to perform services for others during the term of this Agreement. Specifically, without limitation, Artist understands, acknowledges, and agrees: 1. Artist is free from actual and potential control by City in the provision of services under this Agreement. 2. Artist is engaged in an independently established trade, occupation, profession, or business. 3. Artist has the authority to hire subordinates. 4. Artist owns and/or will provide all major items of equipment necessary to perform services under this Agreement. C. Compliance with law. Throughout the course of this Agreement, Artist shall comply with any and all applicable federal, state, and local laws. n/TACTT7D UT?nVPCCTl1XTAT 4ZPT7\7TrT7c A!_T]RRT,,fPxTT T/TTTDAT nPQ!T!_XT NTCTATT ATTnxT AT.TT%A4APTTPXTAxT! P I PAr_> S nf7 Page 150 Item#6. D. Non-Discrimination. Throughout the course of this Agreement, Artist shall not discriminate against any person as to race, creed, religion, sex, age, national origin, sexual orientation or any physical, mental, or sensory handicap. E. Audits and Inspections: At any time during normal business hours and as often as City may deem necessary, there shall be made available to City for examination all of Artist's records with respect to all matters covered by this Agreement. Artist shall permit City to audit, examine, and copy, and to make audits of all records and data relating to all matters covered by this Agreement. F. Entire Agreement. This Agreement constitutes the entire understanding between the Parties. This Agreement supersedes any and all statements,promises, or inducements made by either party, or agents of either party, whether oral or written, whether previous to the execution hereof or contemporaneous herewith. The terms of this Agreement may not be enlarged, modified or altered except upon written agreement signed by both parties hereto. G. Costs and attorneys' fees. If either party brings any action or proceedings to enforce, protect or establish any right or remedy under the terms and conditions of this Agreement, the prevailing party shall be entitled to recover reasonable costs and attorneys' fees, as determined by a court of competent jurisdiction, in addition to any other relief awarded. H. Agreement governed by Idaho law. The laws of the State of Idaho shall govern the validity, interpretation,performance and enforcement of this Agreement. Venue shall be in the courts of Ada County, Idaho. I. Cumulative Rights and Remedies. All rights and remedies herein enumerated shall be cumulative and none shall exclude any other right or remedy allowed by law. Likewise, the exercise of any remedy provided for herein or allowed by law shall not be to the exclusion of any other remedy. J. Interpretation. Words of gender used in this Agreement shall be held and construed to include any other gender, and words in the singular shall be held to include the plural and vice versa unless the context otherwise requires. The Agreement and the captions of the various sections of this Agreement are for convenience and ease of reference only, and do not define, limit, augment or describe the scope, context or intent of this Agreement or any part or parts of this Agreement. K. Severability. If any provision of this Agreement is found by a court of competent jurisdiction to be illegal, invalid, or unenforceable, the remainder of this Agreement shall not be affected. L. Successors and Assigns. All of the terms,provisions, covenants and conditions of this Agreement shall inure to the benefit of, and shall be binding upon, each party and their successors, assigns, legal representatives, heirs, executors, and administrators. n/TACTT7D PT?nVPCCTl1XTAT 4ZPT7\7TrT7C' A!_T]RRT,,fPxTT MUD AT T1RCT!_XT NTQTATT ATTnxT AxTT%MAPJTPXTAv R I T)A f-P A of Page 151 Item#6. M. Notice.Any and all notice required to be provided by either of the Parties hereto, unless otherwise stated in this Agreement, shall be in writing and shall be deemed communicated upon mailing by United States Mail, addressed as follows: Artist: City: Andrei Krautsou AKA: Key Detail City Clerk Address: 400 W 37th st,Apt 9A City of Meridian New York,New York 10018 33 E. Broadway Ave. Meridian ID 83642 Either party may change its address for the purpose of this provision by giving written notice of such change in the manner herein provided. N. Exhibits. All exhibits to this Agreement are incorporated by reference and made a part of hereof as if the exhibits were set forth in their entirety herein. O. City Council approval required. The validity of this Agreement shall be expressly conditioned upon City Council action approving the Agreement. Execution of this Agreement by the persons referenced below prior to such ratification or approval shall not be construed as proof of validity in the absence of Meridian City Council approval. IN WITNESS WHEREOF,the parties hereto have executed this Agreement on the Effective Date first written above. ARTIST: Andrei Krautsou AKA: Key Detail CITY OF MERIDIAN: Attest: Robert E. Simison, Mayor Chris Johnson, City Clerk n/TACTT7D PT?nVPCCTnXTAT 4ZPT7VTrT74z A!_T]RRT,,fPxTT MUD AT r1RCT!_XT NTQTATT ATTnxT AxTT%A4APTTPXTAv R I T)A f-P 7 nf7 Page 152 7/tem 77 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: City of Meridian Financial Report - September 2020 Page 153 Item#7. CITY of MERIDIAN FINANCE REPORT September 2020 -FY20 Report PAGE # Investment Graphs 2 Fund Balance 3 �I;Itlf lr rII � � � IT $ iun_u_n_..... - �nTnTniuin�n�� nnnm Page 154 F:\Monthly Reports\Finance Reports\FY2020\FY20-12 Sep Council Report 1 of 1 7/tem 77 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: City of Meridian Financial Report - October 2020 Page 155 Item#8. CITY of MERIDIAN FINANCE REPORT October 2020 -FY21 Report PAGE # Investment Graphs 2 Fund Balance 3 �I;ISIf lr rII � � � IT lTIE. iun_u_n_..... - �nTnTniuin�n�� nnnm Page 156 F:\Monthly Reports\Finance Reports\FY2021\FY21-Oct 01 Council Report 1 of 1 7/tem 77 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: City of Meridian Financial Report - November 2020 Page 157 Item#9. CITY of MERIDIAN FINANCE REPORT November 2020 -FY21 Report PAGE # Investment Graphs 2 Fund Balance 3 �I;Itlf it L � II � � � 14 IT ® __ _ ____ iun_u_n_..... - �nTnTniuin�n�� nnnm Page 158 F:\Monthly Reports\Finance Reports\FY2021\FY21-Nov 02 Council Report 1 of 1 Meridian Library District: Transfer of Historical Collection of Records Presentation and Discussion MERIDIAN OVERVIEW OF PROPOSAL AND TIMELINE TRANSITIONHISTORY CENTER WHO IS INVOLVED: INTRODUCTIONS Historical Preservation Commission•City of Meridian•Meridian Library District•Meridian Historical Society• THE WHY: A SHARED VISION Programming/schools••Cherry Lane Library renovation/planned history room (exhibits/computers)•Public library role to curate, build and provide access to local history collections•Advisory committee for community input•Artifact rehoming•Digitize/online access•Agreement between agencies•preserve/access to local Meridian history-Shared goal • WHEN: THE TIMELINE year anniversary, Cherry Lane reopening/history room open-MLD 100-2024 •Cherry Lane renovation-2023 •Digitizing-2022 •Assess and build infrastructure/seek grant opportunities-2021 •final agreement signed between agencies–Early 2021 • QUESTIONS?bjohnston_aia@hotmail.com Historic Preservation Commission Blaine Johnston, bnary@meridiancity.orgBill Nary, City Attorneylila25@q.comLila Hill, Resident Historianjkiebert@mld.org, Digital Services LibrarianKiebertJenaleighCheri Rendler, Materials Services Managerdirector@mld.org, DirectorCaserottiGretchen Item#11. E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Memorandum of Understanding Between the Meridian Library District and the City of Meridian for the Purpose of Transferring Ownership of Certain Records Page 159 Item#11. MEMORANDUM OF UNDERSTANDING WHEREAS;the Meridian Historical Society is a 501 (c) (3),non-profit organization formed and in existence to promote the history of the Village and City of Meridian; and WHEREAS; in furtherance of their mission the Meridian Historical Society has come into possession of numerous written materials,newspaper,public and personal records,photographs, literature, and artifacts which are currently stored and displayed at Meridian City Hall; and WHEREAS;the Meridian Library District of a taxing entity founded under the laws of the State of Idaho,who has a mission to collect and make resources available for education and entertainment including local history materials; and WHEREAS;the City of Meridian, a municipal corporation formed under the laws of the State of Idaho,has a mission to provide all of its citizens opportunities to learn and understand the history of our community; THEREFORE: these three entities enter into this Memorandum of Understanding("MOU")for the mutual benefit of the entities as well as the citizens they serve to provide a permanent place to retain the collection that has been gathered by the Meridian Historical Society and provide a permanent location for the material to be used and displayed, as well as a location to maintain the storage of the material when they are not being displayed. This MOU between the and the Meridian Historical Society(MHS),Meridian Library District (MLD), and City of Meridian(CITY), is intended to transfer ownership of the historical collection of records, documents, and artifacts, as identified by the attached Appendix A, hereinafter referred to as the Collection,that is currently owned by MHS to MLD forever and in perpetuity. The MHS asserts they are the lawful owners of all the Collection,identified in Appendix A,and have the complete authority to transfer the ownership of the collection to another entity. This transfer to MLD shall be final and at no cost to either entity. Upon execution of this MOU the MHS will no longer retain any ownership or right to any of the Collection transferred. The MLD agrees to accept the Collection and will digitize and preserve resources where possible. MLD retains the right to digitize, dispose, or donate remaining items. MLD will provide community access to the history of the Village and City of Meridian through a local history archive in the public library collection. The CITY agrees to provide a secure storage facility within City Hall,located at 33 E. Broadway,Meridian ID for the Collection for up to five(5)years, from the date of execution of this MOU,at no cost to MLD. The intent of the parties is to renew this storage arrangement at five(5)year intervals indefinitely until MLD can provide for suitable storage of the collection or the City has needs for the use of the storage space. The storage needs may be renewed after the five-year period by mutual agreement. Page 160 Item#11. Rights and responsibilities of MLD. With regard to MLD's use and occupancy of the City Hall under this Agreement,MLD have the following rights and shall fulfill the following responsibilities. A. Right of entry. MLD and MLD's contractors,employees, agents, and invitees to access the Licensed Premises,by key card access to the city hall building,basement, loading dock and storage space, in order to inspect,maintain, or retrieve the collection. B. Acceptance as is. MLD acknowledges that MLD has inspected the Licensed Premises and does hereby accept same as being in good and satisfactory order, condition,and repair. It is understood and agreed that City makes no warranty or promise as to the condition, safety,usefulness or habitability of the Licensed Premises, and MLD accept the Licensed Premises"as is." C. Primary Use. The storage space shall be primarily used by MLD for the collection. If the City has a need to use a portion of the space it will meet with and confer with MLD to assure that its use does not interfere with the collection and is clearly separated from the collection. D. Insurance. MLD shall maintain, and specifically agrees that MLD will maintain throughout the term of this Agreement insurance adequate to cover any loss,liability, claim,judgment, or action for damages or injury to MLD,MLD's employees,agents, guests or invitees; or damage to or partial or total loss of the collection. The limits of MLD's insurance shall not be deemed a limitation of the covenant to hold City harmless; and if City becomes liable for an amount in excess of the insurance limits herein provided, MLD shall save and hold harmless City from and for all such losses, claims,actions, or judgments for damages or liability to persons or property. City shall not maintain property or other insurance on MLD's behalf. Rights and responsibilities of City. With regard to MLD's use and occupancy of the Licensed Premises under this Agreement, City shall be responsible for the following. A. Allow entry. City and City's employees shall allow access to any MLD staff or volunteers with key card access. B. No support. City shall not provide support,monitoring, or administration services related to MLD's use and occupancy of the Licensed Premises and/or the collection. C. No services. City shall not allow or manage any borrowing of MLD's collection during the period of storage, or provide any services related to the collection previously provided by MLD. Page 161 Item#11. D. Volunteers. The City may use its volunteers to direct the public in the display room on the main floor of City Hall when available. General provisions. A. Termination. Either party may terminate this Agreement for convenience or for cause. Termination shall be effective fourteen(14)days following mailing of written notice via U.S.Mail. MLD agrees that upon termination or expiration of this License Agreement, MLD shall have up to ninety(90)days to remove all collection materials and related personal property from the Licensed Premises and shall peaceably surrender the Licensed Premises to City in the same good condition as received. B. Notices. All notices, statements,and reports required or permitted by this Agreement shall be in writing and sent by e-mail or by U.S. mail,postage prepaid, addressed as follows: If to MLD: If to City: Gretchen Caserotti,Director City Clerk Meridian Library District City of Meridian 1326 W Cherry Lane 33 E. Broadway Avenue Meridian,ID 83642 Meridian ID 83642 Either party may change its authorized representative,or change its address for the purpose of this paragraph by giving written notice of such change to the other parry in the manner herein provided. Limitation of liability. Notwithstanding anything in this agreement to the contrary, City shall not be liable or obligated, and to the extent allowed by law,MLD shall hold City harmless,with respect to any subject matter of this agreement or under contract,negligence, strict liability or any other legal or equitable theory, for the following: 1. Any special,punitive,incidental or consequential damages (including,without limitation, for any lost profits or costs of procurement of substitute goods); and 2. Any other matter beyond City's reasonable control. This provision shall survive termination of this Agreement. No agency. It is further understood and agreed MLD shall not be considered an agent of City in any manner or for any purpose whatsoever in MLD's use and occupancy of the Licensed Premises. MLD shall have no authority or responsibility to exercise any rights or power vested in City. The selection and designation of the personnel of City in the performance of this agreement shall be made by City. No waiver. City's waiver on one or more occasion of any breach or default of any term, covenant or condition of this Agreement shall not be construed as a waiver of any subsequent breach or default of the same or a different term, covenant or condition,nor shall such waiver Page 162 Item#11. operate to prejudice,waive,or affect any right or remedy City may have under this Agreement with respect to such subsequent default or breach by MLD. No assignment. MLD shall not assign,sublet or transfer the Licensed Premises,or any portion thereof,or cause or suffer any alterations thereto,other than as specified in this Agreement, without the express written consent of City. Abandonment.Any collection or related personal property remaining in the possession of City after the expiration or termination of this agreement shall revert from MLD to City ownership and any further use or disposal of same shall be at City's sole discretion. Entire agreement. This Agreement contains the entire agreement of the parties and supersedes any and all other agreements,leases,or understandings,oral or written,whether previous to the execution hereof or contemporaneous herewith. Exhibits. All exhibits to this Agreement are incorporated by reference and made a part of hereof as if the exhibits were set forth in their entirety herein. Severability.If any provision of this Agreement is held invalid,the remainder of this Agreement shall not be affected thereby and all other parts of this Agreement shall nevertheless be in full force and effect. IN WITNESS WHEREOF,the parties shall cause this Memorandum of Understanding to be executed by their duly authorized officers to be effective as of the day and year first above written. Dated this day of 1,y A- 20_iJ V Meridian Historical Society Dated this Jo day of ff_� A W-20 W Meridian Library District Dated this 19th day of January 20 21 ATTEST: SFAL Robert E. Simiso , Mayor Cris Joh-11n, City er d . Page163 Item#12. E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Community Development: Net-Zero Budget Amendment in the Amount of $489,679.00 to Accept the Fiscal Year 2021/Plan Year 2020 Community Development Block Grant (CDBG) Award Page 164 Item#12. ce w z in s w a Z ry D F, v �,' j a � r +n D =r ilk .�. � _, :� wCr cp ° 4 lir i1 rya ° 3 O o m CL 24 3 00 3 v v. v. Ip y _a a- , �w a G3 oa r y c -I C6 623 a EL Q O m = 4t o, d 3 m f. m ro c C u. a m d, ! m 3 c = o 2taL fa � . n _ n _' 4D9 y y }` tn to ill v. 16 '� y� � {ry �. W T TO 4 fo m Y Y Y V V V Q S�$ a O w ' h c - 2 . m 5IF a {U I CL tr CL m IL 3 'a 'a ti° o- LL $ 't {k n co *y ripe 0� Y ' + '� ' u 2 rn3 1l � ; 4m 0 rt FL m - z k � YL IV i4 3 s r PI 13 s 4 C 3 c D m 0 a 4 e Page 166 Item#12. 'Out4r" r]f� U.S.DEPART EEN OF HOL SLtiANDG A �URBAN DES DEVELOPMENT *+ II Ji*x WASHNGFON,DC 20410-7000 OFFICE OF CO%CvRr1M PLA'4N VG AND DUELOVNME -r December 17, 2020 The Honorable Robert E. Simison Mayor of Meridian 33 E. Broadway Avenue Meridian, ID 83642-2619 Dear Mayor Simison: The U.S. Department of Housing and Urban Development (HUD or the Department) notified the City of Meridian by letter, receipted on November 10, 2020, of an error in HUD's initial formula allocations for fiscal year (FY) 2020 Community Development Block Grant(CDBG) and HOME Investment Partnerships (HOME) program grants. The Department is poised to undertake Line of Credit Control System (LOCCS) corrections to the grant amounts for these programs and is outlining the next steps the City must take below. As a reminder,the original and adjusted allocations for the FY 2020 CDBG grant are listed below. CDBG Original Allocation $489,753 Adjusted Allocation $489,679 Difference -$ 74 The City must submit new SF 424s for the CDBG program reflecting the changed allocation. The City will also need to amend its 2020 action plan to reference the corrected amount of the CDBG allocation. The Consolidated Plan regulations (24 CFR Part 91) require a grantee to identify in its citizen participation plan the criteria it will use for determining what constitutes a substantial amendment to its action plan. It is these substantial amendments that are subject to a citizen participation process The City will need to determine if a substantial amendment is triggered and if so, engage in the necessary citizen participation activities. HUD will send the City amended grant agreement that reflect the correct allocation amount after the Portland Field Office of Community Planning and Development receives the newly executed SF- 424 for the FY 2020 CDBG grant. Upon receipt, HUD will adjust the allocation amount in IDIS and LOCCS to ensure funds in excess of the revised allocation amount are not disbursed from the City's line of credit. The Department appreciates the City's patience and efforts in this process and our office is available to assist in ensuring a timely correction. www.hud.gov espanol.hud.gov Page 167 Item#12. 2 Sincerely, Bryan Guiney CPD Director cc: Victoria Cleary, Economic Development Administrator Crystal Campbell, Community Development Program Coordinator Page 168 Item#13. E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Public Works: Fiscal Year 2021 Net-Zero Budget Amendment in the Amount of$100,000.00 to Repair the Ten Mile Bore Strike Page 169 Item#1 s. Mayor Robert Simison IDIAN City Council Members � Joe Borton i Treg Bernt F . H O Brad Hoaglun Public Works Luke Cavener 1 Department Jessica Perreault Liz Strader 00 TO: Mayor Robert Simison Members of the City Council FROM: Tyson Glock Staff II Engineer DATE: 01/07/21 SUBJECT: NET ZERO BUDGET AMENDMENT IN THE AMOUNT OF S100,000 TO REPAIR THE TEN MILE BORE STRIKE REQUESTED COUNCIL DATE: 01/19/21 I. RECOMMENDED ACTION A. Move to: 1. Approve a Budget Amendment to authorize spending the CenturyLink deposit and repair the Ten Mile Bore Strike 2. Authorize the Mayor to sign the amendment II. DEPARTMENT CONTACT PERSONS Tyson Glock, Staff II Engineer 208-489-0358 Clint Dolsby, Assistant City Engineer 208-489-0341 Warren Stewart, City Engineer 208-489-0350 Dale Bolthouse, Director of Public Works 208-985-1257 III. DESCRIPTION A. Background During recent CCTV Van work, the City discovered that a fiber Optics line had been bored through the 36" Ten Mile Sewer Trunk. CenturyLink has taken responsibility for the bore strike and has reached an agreement with the City to fully fund the project. At this time, CenturyLink has provided a$100,000 deposit to cover the cost of the repair and the management of the project. The agreement Page 170 Page 1 of 2 Item#13. stipulates that the City would refund any remaining funds or if the cost exceeds $100,000, CenturyLink would further provide funding to cover the balance. B. Reason for Amendment The bore strike has created holes on both sides of the sewer line which need to be repaired as soon as possible. This Net Zero amendment would give approval to spend the deposited funds to complete the operational repairs needed to fix the sewer trunk. IV. IMPACT Project Cost As mentioned, CenturyLink will fully cover the costs of the repair to the Sewer Trunk. FY21 3520-53351 Line Water/ Sewer $100,000 Repair 3520-33120 Reimbursement Revenues $I 000 Final City Cost $0 V. TIME CONSTRAINTS This work needs completed as soon as possible to avoid any complications due to the sewer trunk damage. Approval of this amendment is necessary to complete the work. Approved for Council Date J f` z I Page 171 Page 2 of 2 N r O ro co d m i i O o f z z co A N Ln [D H H in N n j m33 ❑❑ 7 ' a, u u y 3ad' m ou [n t w a o O t �¢ 0 a' a1 ra c Cc = 0 O j W Ll ... •� O J C W LL s 3 � g H y ai o ++ E 01 E lu z ¢ m Q co C CCL I LL S � � t - E ++ u o ar ro m C c N qa4 O O y{ O \� G [ �1 c O N V F O = a a C ~ B fp C N M w N N Vn C� C '�. °; +n .n +n 0 1n in to v� G C A E E C N � C U a Q I C _ a �� n m a p 9 E Q a z m v 8 S $0 C. r f0 E O O f0 O O 0 N FO- a, o � H F H H Q C O C. NVT to /n N in uw vs vF .n in R LL W mil �C C Q O p a+ p O c a m C. a a 0 cc .L > h x a! a C LLJ Ch W C 1 a m w > w v v o u ;? O q : O O a'r aa) O H a m m Q T a a a 0. o c " O = E c d W O C a7 a y G c Ln IV 3 Cam] ?v c U w 7o5 E i7 l�7 L1 aEi c a O 7 LL a 7 LU ac C v u 00 00 00 00 w 00 w 00 m w w w w w w w w w w w w w xt w w w w w w # w 00 w c m m m m m m m m m m m m m m m m m m m Q� m m m m m m m m m E H M H H H H H H H H H r-I H P H H H H H .� H H H E H H H H H H H H d d H H 4 H H H H H H CL H H H [i a o � H N m Ln x H o v E S O N N N N n m R, N `.t� M O N N N m O O O O ` M H C (rJ H ei H ri N N N N (D Vr M �r M a W [n m E lam�. y Q v� 0 0 00 0 0 0 0 C7 0 0 0 0 0 00 0 0 0 0 0 0 0 0 02 00 'o O N 0 o N N N N N N N N Q1 Q N N N fV N N N N N N N N N C1 N N N N N N �' N N N N d m m m m m m m m , m m m m m m m m m m m m m O m m co m m m O m m m } t — O A 5 O c [0n m con LO w w m m U3 " LL U- R'[L [DLm to- Q Item#13. PM City of Meridian FY2021 Budget Amendment Form Prior Year(s) Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Department Name: Public Works Funding 2021 2022 2023 2024 2025 Title: Ten Mile Bore Strike Sewer Repair Personnel S $ - $ - $ ^y Instructions for Sub-fitting Budger A—d—ntr. Operating $ $ $ $ $ >Department vAll send Amendment With Directors signature to Finance(Budget Analyst)for review Capital $ 100,000 A Fnance wla send Amendment to Council Faison For signature Total S $ 100,000 $ $ 5 >Cound liaison will send signed Amendment to Mayor Total Estimated Project Cost: $ 100,000 >Mayor will send signed Amendment to Finance(Budget Analyst) Evaluation Questions ➢nnence(Budget Analyst)will send approved copy of Amendment to Department Please answer all Evaluation Questions using the financial data referenced above. >DepartmentWTI add copy ofAmandmemto Council AgendausingNovusAgendaManage 1. Describe what is being requested? It was discovered that a Centurylnk fiber optics line had been bored through the 36"Ten Mile Sewer Trunk.This amendment is to repair the line.It should be mentioned that the City has an agreement with CenturyLink to manage the project.CenturyLink will reimburse the City to cover the full cost of the repairs and project management. 2. Why was this budget request not submitted during the current fiscal year budget cycle? _ Originally,CenturyLink was going to handle all repairs directly.Afterfurther discussion,it was decided that it would be bestforthe City to manage the project and CenturyLink would provide a$100,000 deposit to cover construction and project management costs.By the time this was determined,budgeting for the 2021 fiscal year was already complete. 3. What is the explanation for not su bm itti n F,rhis budizet reques#-tfuririg the next fiscal year budget cycle? The bore strike has created holes on both sides of the sewer line which need to be addressed as soon as possible.The sewer penetration is allowing ground water inflow into the line and,under the right circumstances,could cause sewage leakage into the soil. 4.Describe the proposed method of funding? If funding is split between Funds(i.e. General,Enterprise,Grant),please include the percentage split. List the amounts and ` sources of anticipated additional revenue that will result from approval of this request. Enterprise Fund 5.Does this request align with the Department/Co's strategic plan? If not,please explain how this request was not included in the Department/City strategic plan? Yes 6. Does this request require resources to be provided by other departments? If yes,please describe the necessary resources to be provided by other departments. Yes.Purchasing will be needed for bidding and contract documents. 7.Does this Amendment include a ny needed Eq ui meet or Software that will utilize the Cl 's network? Yes or No 8.Is the amendment going to result in the disposal of an asset? Yes or No 9.An additional comments? N Total Amendment Request $ - Every effort should be made to avold reopening the budget for an amendment Departments will need to provide backup and appear before the City Council to justify budget amendments. Budget amendments are intended for emergency or mandatory changes to the original balanced budget. Changes to the original balanced budget may cause a funding shortfall. Page 173 Item#14. E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Finance Department: Fiscal Year 2021 Net-Zero Budget Amendment in the Amount of$274,463.00 for State Governor's Public Safety Grant Initiative (GPSGI) Urban Renewal Funding to Meridian Development Corporation Page 174 Item#14. C� fIEN , IN4, IDAHG-. MEMO TO CITY COUNCIL Request to Include Topic on the City Council Agenda From: [Brad Purser, Finance] Meeting Date: Month, Day 202Y Presenter: [Brad Purser] Estimated Time: (length?) Topic: [FY2021 Budget Amendment- State GPSGI Urban Renewal Funding to MDC] Recommended Council Action: [Approve the budget amendment to allow these funds to pass through to MDC] Background: [The City participated in the Governor's Public Safety Grant Initiative (GPSGI) and has received funding from the state. $274,463 represents the urban renewal agency allocation of the GPSGI. This is a net zero impact Amendment to the city as the urban renewal agency allocation is a pass through from the City to MDC.] Page 175 E 0 ro � E E c E CD N Z Z } L� • CD N CD cq ai v } } CDN N N LL a0i r c c ❑ ❑ a N `� _ o lO F n c7 N W o a LL LL z* a s u '^ 1 a N o aj LL E O Oa al � x�' a R i b4 H d 3 a c w o Y R R C C > U C z ui ui LL o 3 u � l H c E E z z z a) a m cr L 'O N Z d_ O a' a� a� LL O p m LL a o v�i E E N N W Q 4C 4— = a 3 f6 f6 -o C _ C y O aJ a� a� ., _0o a) d N a e Y un ^ N c u c d ~p N C y O N N v O a ;z .� ~ ar o � Qm o, ao .n m c � AL� N ° o, v ar a, m Q a s a a ao 3 E — L LL V fO Q a o l a v > o a� a o 0 F- o M M M M m ai a v a a � f6 H C N O LL a N ar m c () Y 0 C (J Y 7 Y Q ro C O G !-' O C •� 7 Q lL Q 3 c � c 4— E .o v ;; o Q m o o Q F n m Qo Q N a Q Q a u 3 E �, u t O u u t +"� LL a) O H a) m aJ a) 3 H 0 CO a) ¢ a1 O ►+ O V a E E v o xx xs a t \ a) to V) Y Q \ \ \ ~ > C U o l7 C7 l7 d O O LL d W CL CL 1t 1t # 1t O O O O O O O O 0 O O O O O O O O O O O O O O p O O O O O 0 O O O O O O 2O E 6l o 4' C y* 0 W o C N M Ln 0 O E O N N N N J O J J OO \ N N N M O O O O c c c c c c c c y l7 C7 l7T E H ¢ O a' -o �+ y y o y v O O O O 0 0 0 0 v O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 f� v 0 0 0 N co U m W m eC m O m LL � C Q� LL LSI LL CC LL � LL O >. Item#14. 2:43 PM City of Meridian FY2021 Budget Amendment Form Prior Year(s) Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Department Name: Finance Funding 2021 2022 2023 2024 2025 Title: State GPSGI Urban Renewal Funding to MDC Personnel $ - $ $ $ $ Irrstr,a�tinns r r Submits ing R.dgel Amen dments Operating $ 274,463 $ $ $ $ > Department will send Arnendment wAh Directors signature to Finence(gudget Analyst)for review Capital $ - i Finance will send Amendment to council Ualson For signature Total $ - $ 274,463 $ $ $ $ i Council Liaison will send signed Amendment to Mayor Total Estimated Project Cost: $ 274,463 , Mayorwill send signed Amendmentto Finance{Budget Anaiystl Evaluation Questions 7 Flnan"(Budget Analyst)will send approved aMy of Amendment to Departnsent Please answer all Evaluation Questions using the financial data referenced above. s D�part,rant,,,llladdcopyof Amendment toCourdlAgenda usngNkrvusAgendaManager 1. Describe what is being requested? The City participated in the Govenor's Public Safety Grant Initiative(GPSGI)and have received funding from the state. $274,463 represents the urban renewal agency allocation of the GPSGI.This amount was called out in section 20b of the City ofMeridian's L2 filing with the state.We are seeking spending authority to issue the funds to MDC. 2. Why was this budget request not submitted during the current fiscal year budget cycle? We received the Grant funding after the FY21 Budget cycle was completed 3. What is the explanation for not submitting this budget request during the next fiscal year budget cycle? The urban renewal agency allocation is a pass-through from the city to MDC. 4.Describe the proposed method of funding? If funding is split between Funds(i.e. General,Enterprise,Grant),please include the percentage split. List the amounts and sources of anticipated additional revenue that will result from approval of this request. Fuding is from the Govenor's Public Safety Grant Initiative(GPSGI).This is a revenue neutral budget request. 5.Does this request align with the Department/City's strategic plan? If not,please explain how this request was not included in the Department/City strategic plan? No 6. Does this request require resources to be provided by other departments? If yes,please describe the necessary resources to be provided by other departments. No 7.Does this Amendment include any needed Equipment or Software that will utilize the Cit 's network? Yes or No LNo 8.Is the amendment going to result in the disposal of an asset?(Yes or No) Lao— y additional comments? Total Amendment Request $ - Every effort should be made to avoid reopening the budget for an amendment. Departments will need to provide backup and appear before the City Council to justify budget amendments. Budget amendments are intended for emergency or mandatory changes to the original balanced budget. Changes to the original balanced budget may cause a funding shortfall. Page 177 City of Meridian FY2020 Budget Amendment Form F:\BUDGET\FY2021\FY2021 Budget Amendment Form Item#14. I]DY40 A P❑Sox 35 • Boise I❑83722-0410 State Tax Commission 11321 W. Chinden Blvd., Boise 10 83714-1021 MEMO DATE August 17, 2020 (amended August 25, 2020) TO: Potential Participants in Governor's Public Safety Grant Initiative (GPSGI) FROM: Alan Dornfest, Property Tax Policy Bureau Chief SUBJECT: Payments to keep Urban Renewal Agencies Neutral This memo supersedes the August 17 memo you received previously. At that time, we calculated the urban renewal amounts based on 2019 city and county taxable values. Although we did correctly use 2020 increment values, in cities and counties with significant increases in taxable value, as indicated on the property roll for 2020, the amounts we provided overstated the amount necessary to keep the urban renewal agencies whole. That overstatement has been corrected in the current methodology, as stated in this revised memo. I regret any confusion caused by the information sent out last week. Except for using taxable value information from the 2020 property roll, the methodology used to estimate potential urban renewal revenue losses in cities and counties participating in the Governor's Public Safety Grants Initiative (GPSGI) is the same as was described previously. To reiterate, because it is necessary to first know the amount to accomplish this before calculating the 2020 property tax levy rates, the Tax Commission is estimating potential urban renewal losses based on the best information currently available, including: 2020 increment value from the property roll for locally assessed property, 2019 subsequent roll increment value, and 2019 operating property increment value. This increment value was then multiplied by estimated 2020 levy rates determined by adding new construction and annexation budget increase allowances to 2019 non-exempt property tax budgets. These estimated 2020 property tax budgets were divided by 2020 property roll taxable values plus 2019 operating property and subsequent roll values to produce the estimated 2020 levy rates. Similar calculations were used to determine hypothetical levy rates after subtracting 97% of GPSGI allocations. The difference between these two calculations is the amount that will need to be paid to the urban renewal agencies in your city or county. A detailed list of revised amounts to each urban renewal entity is attached. GPSGI moneys will be distributed by the Governor's office in December. Once the money is received, please pay the indicated amounts to your urban renewal agency(ies). Note that these amounts should not be subtracted from the "balance to be levied" column on your L2 budget certification form. Equal Opportunity Employer 0 tax.idaho.gov 0 Hearing Impaired TDD(800)377-3529 page 178 Item#14. Please contact me at 208-334-7742 or via email at: alan.dornfestktax.idaho.gov if you have questions about this procedure. 2 Page 179 Item#14. I]DY40 A P❑Sox 35 • Boise I❑83722-0410 State Tax Commission 11321 W. Chinden Blvd., Boise 10 83714-1021 MEMO DATE August 17, 2020 TO: Potential Participants in Governor's Public Safety Grant Initiative (GPSGI) FROM: Alan Dornfest, Property Tax Policy Bureau Chief SUBJECT: Payments to keep Urban Renewal Agencies Neutral As per the Governor's Executive Order 2020-15, the Tax Commission has calculated amounts that would represent the revenue necessary to keep urban renewal agencies neutral. Because it is necessary to first know the amount to accomplish this before calculating the 2020 property tax levy rates, the Tax Commission is estimating potential urban renewal losses based on the best information currently available, including: 2020 increment value from the property roll for locally assessed property,2019 subsequent roll increment value, and 2019 operating property increment value. This increment value was then multiplied by 2019 levy rates and hypothetical levy rates after subtracting 97% of GPSGI allocations. The difference between these two calculations is the amount that will need to be paid to the urban renewal agencies in your city or county. A detailed list of amounts to each urban renewal entity is attached. GPSGI moneys will be distributed by the Governor's office in December. Once the money is received, please pay the indicated amounts to your urban renewal agency(ies). Note that these amounts should not be subtracted from the"balance to be levied"column on your L2 budget certification form. Please contact me at 208-334-7742 or via email at: alan.dornfestntax.idaho.gov if you have questions about this procedure. Equal Opportunity Employer 0 tax.idaho.gov 0 Hearing Impaired TDD(800)377-3529 page 180 Item#14. Cities Difference City of Ammon 4,632 City of Ashton 5,264 City of Bellevue 5,723 City of Blackfoot 240,095 Boise 1,353,632 Bonners Ferry City 16,790 City of Buhl 39,265 City of Burley 160,771 City of Caldwell 1,317,291 City of Chubbuck 407,281 City of Coeur d'Alene 952,406 Eagle City 22,067 Garden City 100,664 City of Hailey 17,262 City of Idaho Falls 156,738 City of Jerome 268,965 City of Lewiston 41,590 City of McCall 18,196 Meridian City 274,463 City of Middleton 7,787 City of Moscow 51,028 City of Nampa 661,578 City of Payette 10,957 City of Pocatello 30,440 City of Post Falls 302,975 City of Rexburg 353,275 City of Rigby 18,926 City of Sandpoint 128,615 City of Spirit Lake 29,977 City of Twin Falls 1,019,551 Page 181 Item#14. 2020 Dollar Certification of Budget Request to Board of County Commissioners L-Z City Only-For Cities Using Governors Public Safety Grant Initiative Funds (the Lr2 worksbeet and applicable"Voter Approved Fund Traeker"and budget publication must be attached} District or Tiring Unit's Name: CITY OF MERIDIAN DIBer re.--NOT rh—[, P.Mcny T-RrPW-1 App—ed GPSC i•• CPSGt lrar Ad}uumear B13aace Iv l.r h led FLad T.,Kf Appr-ed audta- Cull FomA,d Balance Column Sf+r l„ Ce1.2 mEdm (16ef Wortuheel) lien EO of WnrL�hees) (une 21 elwnrk.hceU U, 1 2 3 4 SA 5b {c d ,4 -EXEMPT FUNDS General Fund 67,372,366 2.225,995 25,864,021 187,428 9,9W641 9,315,579 29.779.343 Capital Improvement Fund 4,036,290 4.036,290 - - EnterpnseFund 57,955.445 I3370,499 44,594,946 - Non-Exempt Total:1 129,364,101 19,632,784 70,448,967 187,428 9,886,641 29,779" EXEMPT FUNDS(Voter Approved Initiatives,Bonds,and/or dudgment Funds) Non-Exempt Total: - - - - - SUM OF NON-LEVY FUNDS - Column Total: 129,364,101 19,632,784 70,44967 187,428 9,886,641 29,779,343 I,the undersigned,attest that a public hearing was held and a resolution was adopted to: RESERVE the current year's forgone amount$ 1 9I 204 RECOVER existing forgone amount of$ (must match line IS of the L-2 worksheet) I have attached the adopted and signed resolution indicating the amount of forgone to be reserved or recovered. I certify that the amounts shown a6oveaccurately reflect the budget being certified in accordance with the provisions of I.C.§63-803. To the bestoGy knowjedge,this district has established and adopted this budget in accordance with all of Idaho Law. Clerk SiRnniulre,of• MrictKepresemauve `- rile (� ate r A Chris Johnson-Cityof Meridian,33 E.Br0adwa Avenue,Meridian,ID 83642 .. f rye cimlerknmeridianci .or Please print Above: oatRet Name and Mailing Addres Emai!Address: n f a Phone Number:(208)888-4433 7, Sp, 11�4A, 4' Fax Number: (208)SM4318 • Do not include revenue allocated to urban renewal agencies. m� �/ o EF000078_08-06-2020 **Governor's Public Safety Grant Initiative(GPSGI)shown in 5(b)can only be applied to t propriate on-exe pt fir s hp rR�ASURE���~� Page 182 Item#14. Levy Rate Calculation Worksheet For County Use Only District's Name: CITY OF MERIDIAN DO NOT ENTER IN SHADED AREAS: For I.C.§63-1305 Judgments,I.0§33-802 Judgment Obligations,temporary Override/Supplemental,and School Emergency funds increment value added if first certified after 12/31/2007. For Bonds,and Plant Facility,increment value added if voter approved after 12/31/2007,or if new RAA or RAA annexation. For any existing funds,the levy may need to be computed using part of the increment value if boundary changes have occurred. Market Value Area: Please enter any U/R increment Less U/R Increment U/R Increment Values Taxable Value plus Increment Net Value plus County (A)Net Taxable Market (B)Total Net (C)Partial (D)Increment Value of Net Value plus ALL Net Value plus Partial Annexation Increment Value Increment Value Increment Value Annexed Area Only Increment (A+B) Increment Only(A+C) Only(A+D) COUNTY 13,350,842,000 13,350,842,000 13,350,842,000 13,350,842,000 0 0 0 0 0 0 0 0 0 Total Value: 13,350,842,000 0 1 0 0 13,350,842,000 13,350,842,000 13,350,842,000 U/R Key Code: I i U/R Key Code (1) (2) (3) Leave Blank if NO U/R Increment added. 1=All increment added. Levy Calculation Area 2=Partial increment added. Enter the fund's Maximum Levy Balance Before Hypothetical 3=Annexation increment added. maximum levy rate below. Limit Testing Area GPSGI Adjustment Non-Exempt Fund Balance to be levied I U/R Key Code T Levy Rate Maximum Levy Rate "Over Max" L-2 Col 5 c +Col 6 Levy Rate NON-EXEMPT FUNDS General Fund 29,779,343 0.002230522 39,094,922 0.002928274 Capital Improvement Fund 0 0.000000000 - 0.000000000 Enterprise Fund 0 0.000000000 0.000000000 EXEMPT FUNDS(Voter Approved Initiatives,Bonds,and/or Judgment Funds) SUM OF NON-LEVY FUNDS 0 Totals: 29,779,343 0.002230522 39,094,922 0.002928274 Page 183 Item#14. 2020 L-2 Worksheet(must be attached to the L-2 form) District Name:CITY OF MERIDIAN Computation of allowable 3%budget increase: *Enter the amount from the"Highest Non-Exempt P-Tax Budget+P-Tax Replacement"column from th "Maximum Budget and Forgone Amount Worksheet." (1) 36,557,451 Multiply line 1 by 3%. (2) 1,096,724 Enter the total amount you received for Solar Farm Tax from the immediate prior year (3) New Construction&Annexation allowable budget increases calculation: Enter the 2019 non-exempt levy rate from the"Maximum Budget and Forgone Worksheet". 1 (4) 1 0.003083910 Enter the 2020 value of district's new construction roll from each applicable coupty below: County Name Value COUNTY (A) 864,416,232 10 (B) (C) (D) Total of New Construction Roll Value: (5) 864,416,232 New Construction Roll allowable budget increase(multiply line 5 by line 4). (6) 2,665,782 Enter the 2020 value of district's annexation value from the applicable county below: Enter the 2020 value of annexation from property assessed by the county. (7) 20,042,100 Annexation allowable budget increase(multiply line 7 by line 4). (8) 61,808 Total Non-Exempt Allowable Budget(before P-tax Replacement and P-tax Substitute Funds deductions): Add lines 1+2+3+6+8 (9) 40,381,765 Property Tax Replacement: Enter yearly amount of the agricultural equipment replacement money. (10) 58 Enter yearly amount of the personal property replacement money (11) 183,264 Information below is reported in indicated columns of the"Recovered/Recaptured Property Tax and Refund List": Enter the Solar Farm Tax reported in column 1. (12) Enter the recovered Homeowner's Exemption property tax reported in column 2. (13) 4,106 Enter the total amount reported in column 3. (14) Enter the total amount reported in column 4. (15) Enter the total of lines 10 thru 15:(Col.5(a)total of L-2 must equal this amount). (I 6)A 0187,428 Forgone Amount Section: Please complete this section even if you don't plan on using your forgone amount. Enter the total forgone amount reported on the"Maximum Budget and Forgone Amount Worksheet." 1 (17) 1 2,756,605 Enter the forgone amount to be recovered in your budget. This amount can't exceed what is reported on the attached resolution (18) Maximum Allowable Non-exempt Property Tax,Including Forgone Amount,That Can Be Levied: Maximum non-exempt property tax budget including forgone amount. Line 9 minus 16 plus 18. (19) 40,194,337 Governor's Public Safety Grant Initiative(GPSGI) Enter Amount Approved for Governor Public Safety Grant Initiative(GPSGI): (20) 9,886,641 District Revenue for Administrative Expense(3%of GPSGI) (20a) 296,599 Urban Renewal Agency(URA)Allocation(Provided By Idaho State Tax Commission) (20b) 274,463 Non-exempt property tax budget less GPSGI adjustment(Line 20-Line 20(a+b))(Must match col.5(c)budget total of L-2) (21) 9,315,579 Less 3%Budget Increase:Required For GPSGI Funds(Line 2) 1 (22) 1,096,724 Maximum non-exempt property tax budget including forgone and GPSGI amount. (Line 21-Line 22) (23) 29,782,034 *=The reported amount excludes the I.C.§63-1305C refund. EF000078 08-06-2020 Page 184 Item#14. CITY OF MERIDIAN RESOLUTION NO. 20-2225 BY THE CITY COUNCIL: BERNT,BORTON, CAVENER, HOAGLUN,PERREAULT, STRADER A RESOLUTION RESERVING THE FORGONE AMOUNT FOR FISCAL YEAR 2021. FOR POTENTIAL USE BY THE CITY OF MERIDIAN IN SUBSEQUENT YEARS AS DESCRIBED IN IDAHO CODE §63-802,et seq.; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Idaho Code §50-235 empowers the city council of each city to levy taxes for general revenue purposes; and, WHEREAS, Idaho Code §50-1002 requires the city council of each city in the State of Idaho to pass a budget,referred to as an annual appropriation ordinance; and, WHEREAS, Idaho Code §63-802 sets limitations on all taxing district budget requests on the amount of property tax revenues that can be used to fund programs and services; and, WHEREAS, Idaho Code §63-802(1)(a) allows each taxing entity to increase property tax budget amounts by a maximum of 3%,plus an amount calculated based on the value of both new construction and annexation added during the previous calendar year,plus an amount for forgone taxes; and, WHEREAS,Idaho Code §63-802(1)(f)requires that the City adopt an annual resolution to reserve additional forgone amount in order to utilize that amount in subsequent years; and, WHEREAS,the City has met the notice and hearing requirements in Idaho Code §63-802(1)(0 to reserve the current year's increase in the forgone amount; and, WHEREAS,the City intends to reserve $1,091,204 of its current year's increase in allowable forgone amount. NOW,THEREFORE,BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF MERIDIAN,IDAHO: That $1,091,204 of the current year's allowable increase in its forgone amount is reserved and included in the City's total forgone balance for potential use in subsequent years. ADOPTED by the City Council of the City of Meridian, Idaho, this I` day of September, 2020. APPROVED by the Mayor of the City of Meridian, Idaho,this Pt day of September, 2020. APPROVED: ATTEST: Robert E. Simison, Mayor Chris Johnson, City Clerk RESOLUTION RESERVING FOREGONE TAX REVENUES FOR FUTURE USE PAGE page 185 item#,4. AFFIDAVIT OF PUBLICATION 21410 22657 STATE OF IDAHO 1 MERIDIAN, CITY OF County of Ada 33 E. BROADWAY AVENUE SHARON JESSEN of the State of Idaho,being of first duly sworn,deposes MERIDIAN, ID 83642 and says: 1.That I am a citizen of the United States, and at all times hereinafter mentioned was over the age of eighteen years, and not a party to the above entitled action. 2.That I am the Principle Clerk of the Meridian Press, a weekly newspaper published in the State of Idaho; that the said newspaper is in general circulation in the said county of Ada,and in the vicinity of Meridian, Idaho and has been uninterruptedly published in said County during a period of seventy -eight consecutive weeks prior to the first publication of this notice,a copy of which is hereto attached. 3.That the notice, of which the annexed is a printed copy,was published in said newspaper 2 times(s) in the regular and entire issue of said paper, and was printed in the newspaper proper,and not in a supplement That said notice was published the following: 07/31/2020, 08/07/2020 SHARON JESSEN STATE OF IDAHO County of Canyon and Ada On this 19th day of August, in the year of 2020 before me a Notary Public,personally appeared. SHARON JESSEN, known or identified to me to be the person whose name is subscribed to the within instrument, and being by me first duly sworn, declared that the statements therein are true, and acknowledge to me that he/she executed the same. till 1 R. Ali, �. •2� y Notary Public of Idaho oAU8L1Gh. My commission expiresINS� ��� ',s�•:'�;�rvo.z�?:;1,0 •-' 22657 i0 •Page 186 Du Item#14. LEGAL NOTICE Total Expenditures S 37,692,611 $45.169.900 $65,041,210 Special Notice of Public Hearing Proposed Budget Transfers $2.629.207 $2,955,145 $2,914.235 for Fiscal Year 2021 City of Meridian,Idaho Total Expenditures with Transfers S 40,321,818 S 48,125,045 S 57,955,445 A pudic hearing.pursuant to Idaho Code 50.1002,will be held for consideration of the proposed budget for the fiscal year from October 1,2020 to September 30,2021.The hearing will be held (Use)lAddilton of Fund Balance $9,232,048 S(3.597.431► S(13,370,499) at Meridian City Hall,33 East Broadway Avenue.Meridian.Idaho at&OD p.m,on Tuesday,August le.2020,All Interested persons are Invited to appear and show cause,if any,why such budget GOVERNMENTAL FUNDS(01.07.08.20,50) should or should not be adopted.Copies of the proposed City budget in detail are available at FY2019 FY2020 FY2021 the City Hall during regular office hours(&00 AM to 5:00 PM,weekdays).City Hall is accassiWa Actual Original Budget Original Budget to persons with disabilities.Anyone desiring accommodation for disabilities related to the budget Revenues documents or to the hearing,please contact the City Clerk Office.Se8.4433 at least 48 hours Property Taxes $34.287.294 S 36,557,451 S 39282.3$0 prior to the public hearing.The proposed FY2021 budget is shown below as FY2021 proposed Other Revenue $34,073.752 S 26,012,545 S 26.864.021 expenditures and revenues. Total Revenue $68.361.046 S 62,569,996 $65,146,371 CAPITAL IMPROVEMENT FUND-55 Expenditures FY2019 FY2020 FY2021 Personnel Actual Original Budget Original Budget Administration $5.307.391 $5.912,775 $6.039.699 Revenues Fire $10.445.379 S 11.736.347 S 12.235.774 Total Revenue S 285,791 $2,000 Police $15.871.330 S 18,530,489 S 20.045.426 Parke $2.890,306 $3.540.904 $3.649,530 Expenditures Community Development $2,584,395 $3.727.086 $3.954,322 Operating Total Personnel $37,088,801 $43,455.601 S 45.921,751 Administration $5,618 - Fire S• $- $• Operating Police $- 3• $• Administration $3.340.005 $3,599.601 $3.155.674 Parks $2.951.262 S- Fire $1.418.756 $1.513,153 S I,996.11W Total Operating $2.956.880 $- S- Police $2,690,455 S 4.210,101 $3,252.494 Parks $2,266,547 $2.286,610 $2,374,316 Capital Community Development $3,404.433 $2,186.038 $2.216.448 Administration $• S• $- Total Operating S 13,D20,196 $13.795.503 S 12,995.925 Fire $_ $• $- Police $- $4.328.680 $- Total Personnel and Operating $50.106.997 $57.251,104 S 58.917.675 Parks $• $- $- Total Capital S_ S4,328,680 S- Capital Administration S 277,072 S 424,000 $210,0m Carrylorward.Operating Fire $3.348343 $50.300 $3,01SAW Administration S_ S• $- Police S 326:273 S 3,501,830 $738.164 Fire $- S- $- Parks S2,305.642 $1,190,122 51,977,900 Police Parks $- $. $- Community Development $368,727 S 15,300 $_ Carrylorward-Operating S- S• $• Total Capital $6.626.057 $5,181.552 S 5,941,054 Carryforward-Capital Carrylorwdrd•Personnel Administration $- S• S_ Administration $• S• S- Fire $- $- $• GOVERNMENTAL FUNDS(01-07,08,20.50) Police S_ 5. $4.195.000 Fire $• S- S_ Parks $. S 1237.795 $24.077 Police $- S_ S_ Carryforward-Capital $• $1.237.795 $4,219,077 Parks $- S• $ Community Development S• S• 5 Total Carryforward $• $1,237795 S4,219,077 Total Carrylorward•Personnel S. S_ S Total Expenditures $2,966.880 $5.566.475 $4,219.077 Carryforward•Operating Administration $- $137,044 S 9D8,401 Transfers S(3,530,943) S(166,780) S(182,7$7) Fire S_ $72.825 S 16.000 Police $• S_ $20,040 Total Expenditures with Transfers S(SX063) $5.399.687 $4.036,290 Parks $• s 62,645 $_ Community Development $- $84.945 5 49,900 (UseNAddition of Fund Balance $859.855 S(5,397.687) $14,036.290) Total Canyforward-Operating $- S 357,459 $995.141 ENTERPRISE FUND•60.65 Carrylorwaro-Capital FY2019 FY2020 FY2021 Administration S_ $323,620 $461.590 Actual Original Budget Original Budget Fire $- $4,962,581 S Revertuas Police $• $58,778 S 2.589.096 WaterlSawer Sales S 24,80$,102 3 26.325.769 $27,31%353 Parks $_ $1,528,093 $1.141.150 Other Sdanres S 24,748,764 S 1&%1,645 $i7274,593 Community Development $• 5 125,934 S 58,107 Total Revenue S 49.553,866 $44.527.614 $44.684,946 Total Canyfoiward-Capilal $- $6,998,906 S 4,249,944 Expenditures Carrylorward Personnel Administration S. S460.564 $069,991 Utility Billing S 49S,821 $549,073 S 561,332 Fire S. S 5,035,406 S 16,000 Public Works S 3.5519,611) $4-213,178 S 4,324,845.09 Police S• $58.778 S 2.609,936 Water $1.960.267 $2,263,8D8 $2,370.010 Parks $• S 1,590,738 S 1,141.150 Wastewater S 2,777268 $3.347.590 $3,63D.463 Community Development $- $210,879 S 108,007 Taal Personnel $8.833.167 S 10,373.559 $1D,886,670 Total Carrylorward $- $7356,365 S 5,245.085 Operating Total Expenditures S 56.735,054 $69.789,021 S 70,103.814 Utility Billing $626.241 $633.805 $717,529 Public Works $780.178 $948.266 S 682,973 Transfers $901,736 S(2,788,357) S(2,731.448) Water $3.227,249 $3,152.866 S 3.453,545 Wastewater S 2,802361 $3557601 S 3,679,878 Total Expenditures with Transfers S 57,636,790 S 67.000,664 S 67,372.366 Total Operating 5 Z441JD29 $8,292.538 $8,533,925 UseuAddilion of Fund Balance S 10,724,256 S(4,430,668) S(2.225.995) Total Personnel and Operating S 16.274.196 S 18.666497 $19.420.595 TOTAL BUDGET-ALLKUNDS Capital FY2019 FY200 FY2021 Utility Billing S 7,178 $- S. Actual Original Budget Original Budget Public Works S 26,004 $- $17.619 Revenues Water $4.212.020 S 4,140,856 S 5,245,000 Total Revenue S 118.200,704 S 107,099.610 S 109.731,317 Wastewater S 17,1P3212 S 4,616,6W S 17,833.000 Total Capital S 21,410.415 $8,757,456 S 23,095,619 Expartdilures Total Personnel amid Operating $69.340.073 5 75,9172D1 S 78.338.270 Carryfor vwd-Operating 33DO Utility Billing $_ S- $- Total Capital S 28.044.471 S 18.267,688 S 29,036.673 32DO Public Works $- S 256,966 S 279,783 3400 water $- S 1S7.439 S 392.702 Total Carryforwerd $• $26,340.507 S 21.989,159 35DO Wastewater $- S 116.M S 249.832 Total Carryforward-Operating $- S 52&5W $922,317 Total Expenditures S 97.384.646 S 120,525,396 S 129,364,101 Carrylorward.Capital Transfers S• $- $• Utility Baling $• S- S- Total Expenditures with Transfers S 97.304.545 S 120.525,396 $129.384,101 Public Works $• S- 3- Water $• $3.632,414 S 3,832,025 �Use►/Additlon of Fund Balance S 20.816.159 $(13.425.786) $(19.632,784) Wastewater S_ $13,585,428 $7,710,655 Total Carryforward.Capital $- $17.217,842 S 11,602,679 Citizens are invited to inspect the detailed supporting records of the above linancial statements. For lurlher information contact City o1 Meridian Finance Department at(208)8884433. Total Carryforward $. S 17.746,347 $12,524.996 July 31,August 7 2020 2028420 22W Page 187 Item#15. (:> E IDIAN*-----, AGENDA ITEM ITEM TOPIC: Finance Department: Fiscal Year 2021 Net-Zero Budget Amendment in the Amount of$4, 416,031.00 for Grant Carryforward Page 188 Item#15. C� fIEN , IN4, IDAHG-. MEMO TO CITY COUNCIL Request to Include Topic on the City Council Agenda From: Brad Purser, Finance Meeting Date: 01, 19 2021 Presenter: Brad Purser Estimated Time: (5 min) Topic: Finance Department: FY 2021 Net Zero Budget Amendment in the Amount of$4, 416,031.00 for Grant Carryforward Recommended Council Action: We are requesting Council Approval of this Budget Amendment Background: This Budget request is establishing the needed Grant Funding Carryforward amount from FY2020 into FY2021. The amount of Carryforward is not known until after the end of the Fiscal Year. Page 189 0 0 a C N N E � Q � o) a m' m N Z Z N � � t Y uu N N �j 0 FF--�i N l L ❑ ❑ N ` 0 f0 LL LL U d C V > V S > Q m Q 'F L U O V) �1 d faCLO a` E O CL o ° V u c N a ui LL `o v M N E E E v o N GJ z zz E Y Z a O a 0 ,` a O d� "�'. of > W a) a) a OTC LL v m LL E E Q e 4 a O m •� Q ++ O f CL O a� E to co - c w c o v v Od �+ -0o) c ~ a v J F. < o a 0 � � � � � � � � � � � � � �. a a r _ Q a ~ o m a O N o Q m u u ~ O) O ti ti ti N m v o 0 0 0 r E N � N N N o v v v o o v a O v v a v N LLL.L w �n 9) f6 C O O 0 a 'm .m W N r N a E O v u r O 20 O O N Q H a toQ w N a n v K LL a LL (� u 3 E U 'p O U U T 7 n — O O C v w v v a O }� LL a) c H N -C f0 aJ a) Q u N t F U p p v p p xx ; E E a` > xz Y xz xz ° a) w t o ¢ Q (D m, > •� v o p• l9 a) l9 l9 v d O LL d W V) to o 7 7 7 7 7 7 7 7 O 7 7 7 7 7 7 7 7 7 7 7 7 3 O O 3 3 3 G1 O C Ld N O l0 O V .-i N In ll) J O O N � N N M O O O O v v v a v v v v .+ Q S� h 1 . —n 'a+ 'a+ 'a+ + + r N H Q 3 7 7 3 > > > 7 C- 7 7 7 7 7 7 7 7 7 7 7 7 7 fl_ > > > > Q 3 O 0 0 0 0 0 0 0 0 o 0 0 0 0 0 0 0 0 0 0 0 0 o 0 0 0 0 0 o 0 o Y o LL LL LL LL � LL O c.7 G' E• U Item#15. 11:10AM City of Meridian FY2021 Budget Amendment Form Prior Year(s) Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Department Name: Finance Funding 2021 2022 2023 2024 2025 Title: FY2021 Grant Carryforward Personnel $ - $ $ $ $ In t—tiansr r Submits ing R.dgel Amen dmenls: Operating $ 4,416,031 $ $ $ $ > Department will send Amendment with Directors signature to Finence(gudget Analyst)Far review Capital $ - i Finance will send Amendment to council Ualmn For signature Total $ - $ 4,416,031 $ $ $ $ i Council Liaison will send slgned Amendment to Mayor Total Estimated Project Cost: $ 4,416,031 , Mayor will send signed Amendmentto Finance{Budget Anaiystl Evaluation Questions 7 Flnan"(Budget Analyst)will send approved MFpW of Amendment to Departmaftt Please answer all Evaluation Questions using the financial data referenced above. s D�psrt,rant,,,llladdcopyw Amendment toCourdlAge.tda us�ngNkrvusAgendaManager 1. Describe what is being requested? y, This budget request is part of the standard budget development process.The City performs the Grant Carryforward separate of the annual Carryforwward regeust to validate and verify necessary grant funding needs.This budge request is establishing the needed Grant Funding Carryforward amount from FY2020 to be carried into FY2021 to complete the FY2020 Projects.Upon completion of the FY2020 grant reconciliation,the City has established the final grant carryforward amounts needed.See Attached File for Details 2. Why was this budget request not submitted during the current fiscal year budget cycle? Carryforward amounts are not finalized untill the end of the fiscal year 3. What is the explanation for not submitting this budget request during the next fiscal vear budget cvcle? Carryforward budget is needed to complete projects in the current fiscal year 4.Describe the proposed method of funding? If funding is split between Funds(i.e. General,Enterprise,Grant),please include the percentage split. List the amounts and sources of anticipated additional revenue that will result from approval of this request. The City will receive revenue from specific grants to offset the requested expenditures. 5.Does this request align with the Department/City's strategic plan? If not,please explain how this request was not included in the Department/City strategic plan? Yes 6. Does this request require resources to be provided by other departments? If yes,please describe the necessary resources to be provided by other departments. Yes. All departments impacted by this request are involved with the proposed spending requests.All departments have allocated resources necessary to complete all spending requests. 7.Does this Amendment include any needed Equipment or Software that will utilize the Cit 's network? Yes or No No 8.Is the amendment going to result in the disposal of an asset?(Yes or No) No 9.Anyadditional comments? None A Total Amendment Request $ - Every effort should be made to avoid reopening the budget for an amendment. Departments will need to provide backup and appear before the City Council to justify budget amendments. Budget amendments are intended for emergency or mandatory changes to the original balanced budget. Changes to the original balanced budget may cause a funding shortfall. Page 191 City of Meridian FY2020 Budget Amendment Form F:\BUDGET\FY2021\FY2021 Budget Amendment Form Item#15. Fund Dept G/L Project Expenditures Revenues Notes 61 1840 33100 5036 $ 998,617.94 CFAC CARES State COVID 19 Grant 61 1840 85000 5036 $ 998,617.94 20 2135 33100 5031 $ 900.00 Idaho State Liquore Division Mini Grant 20 2135 52710 5031 $ 900.00 20 1840 33100 5036 $ 2,371,166.53 CFAC CARES State COVID 19 Grant 20 1840 85000 5036 $ 2,371,166.53 20 1840 33100 6003.101 $ 40,000.00 CDBG Grant-ACHA PY19 20 1840 85000 6003.101 $ 40,000.00 20 1860 33100 6003.105 $ 101,768.00 CDBG Grant-MMS Streetlights PY19 20 1860 85000 6003.105 $ 101,768.00 20 5290 33100 6003.110 $ 133,406.00 CDBG Grant-Fairview Sidewalk PY19 20 5290 85000 6003.110 $ 133,406.00 20 1840 33100 6003.CV.111 $ 12,839.79 CDBG COVID-19-Terry Reilly Allumbaugh House 20 1840 85000 6003.CV.111 $ 12,839.79 20 1840 33100 6003.CV.112 $ 31,250.00 CDBG COVID-19-Jesse Tree Emergency Rental Assistance 20 1840 85000 6003.CV.112 $ 31,250.00 20 1840 33100 6003.CV.113 $ 153,163.17 CDBG COVID-19-NeighborWorks Mortgage Assistance 20 1840 85000 6003.CV.113 $ 153,163.17 20 1840 33100 6003.CV $ 77,157.00 CDBG COVID-19 20 1840 85000 6003.CV $ 77,157.00 20 1840 33100 6003 $ 22,270.76 CDBG Grant-Admin 20 1840 85000 6003 $ 22,270.76 20 5290 33100 6009.c $ 473,492.04 ITD Rail with Trail Pathway 20 5290 93401 6009.c $ 473,492.04 20 2135 33100 5032 $ 7,626.00 Partnership for Success Law Enforcement 20 2135 41210 5032 $ 5,876.00 20 2135 42021 5032 $ 450.00 20 2135 42022 5032 $ 702.00 20 2135 42023 5032 $ 198.00 20 2135 52610 5032 $ 400.00 $ 4,416,031.23 $ 4,416,031.23 Row Labels Sum of Expenditures Sum of Revenues 5031 $900.00 $900.00 5036 $3,369,784.47 $3,369,784.47 6003 $28,270.76 $28,270.76 6003.101 $40,000.00 $40,000.00 6003.105 $95,768.00 $95,768.00 6003.110 $133,406.00 $133,406.00 6003.CV $77,157.00 $77,157.00 6003.CV.111 $12,839.79 $12,839.79 6003.CV.112 $31,250.00 $31,250.00 6003.CV.113 $153,163.17 $153,163.17 6009.c $473,492.04 $473,492.04 Grand Total $4,416,031.23 $4,416,031.23 1/11/2021 Page 192 9:16 AM F:\BUDGET\FY2021\Carryforwards\FY2021 Ca rryforwar Item#16. E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Finance Department: Comprehensive Financial Plan Discussion Page 193 Comprehensive W- Financial Plan January 12, 2021 0 ENO I1 ' J yam•- _ ��� u �JI - .� _ III �►'- iVa��- _ ^- �' �::- ~A_ � .. C4V E WWW. MERIDIANCITY. ORG # M Y M E R I D I A N lowwo Cit of Meridian y A ends HNANCE What is the CFP? ANCE IM FAME Why do we need a CFP? ; ; How does the CFP work? �;�� FY22 — FY31 CFP Results What is next for us? Will the CFP determine future funding? �%VLE� WWW. MERIDIANCITY . ORG # MYMERIDIAfV owwo City of Meridian What is the CFP ? Short- Term Plan Capital Long-Term Needs Plan CFP Operating Personnel Needs Needs �%VLE WWW. MERIDIANCITY. ORG # M Y M E R I D I A N owwo Cit of Meridian y Wh do we need a CFP ? y I . . Communic]ation ' r mmunit y` 1 Prioritization Justificatio . Basis Tool Requests Budget • �%VLE� WWW. MERIDIANCITY . ORG # MYMERIDIAN �owwo City of Meridian How does the CFP work? CDpartments Review ofRevenue 5 and 10 Year 13tte Submit Requests by Forecasts CFP Suequests Mayor and Completed Developed Finance City of Meridian FY22 — FY31 CT P Results Operating Operating (On-Going) (One-Time) • $3,520,448 • $36,020,807 Personnel Capital • $11,874,626 • $270,568,758 CFP = $321,984,639 �%VLE WWW. MERIDIANCITY. ORG # M Y M E R I D I A N owwo City of Meridian FY22 — FY31 CFP Results Total UP Request Values by Fiscal Year $60,000,000 $50,000,000 $40,000,000 $30,000,000 $20,000,000 $10,000,000 FY202:' FY2023 FY2024 FY2025 FY2026 FY2027 FY2028 FY2029 FY2030 FY2031 • City of Meridian FY22 — FY31 CFP Results Upgrades Operations • : 14 : • $82,224,523 $75,955,526 New Resources Upgrades Replacements $9,732,770 $27,324,523 $58,461,168 New Resources— Upgrades— Maintenance Growth Related th Related $17,070,000 Grow $151,943,619 $11,180,000 New Resources— Upgrades— Cost Adjustments Mandate Related L Mandate Related $2,128,200 L $43,420,000 $424,358 Upgrades—Repair Related$300,000 ' W W W M E R 1 r 1 A N C I T Y 0 R G # M Y M E R I r City of Meridian FY22 — FY31 CFP Results Arts,Culture, and Recreation •$48,738,000 Economic Vibrancy •$8,105,000 UP by CSP Strategic Responsive Growth Government •$110,562,180 •$42,996,315 Safe, Healthy, and Secure •$109,805,072 �%VLE WWW. MERIDIANCITY . ORG # M Y M E R I D I A N owwo City of Meridian FY22 — FY31 CFP Results General Enterprise Fund Fund • New Positions • New Positions 113 21 C%VLE WWW. MERIDIANCITY. ORG # M Y M E R I D I A N �owwo City of Meridian What is next for us? Council to Review CFP Requests City to Develop FY2022 Budget Council to Provide Guidance on FY22 Budget Requests I�VLg�I�IAN}- WWW.MERIDIANCITY.O RG # M Y M E R I D I A N Will the CFP determine future City of Meridian • The CFP is a Tool to assist decision makers with future funding needs. • The CFP works in conjunction with Priority Based Budgeting to provide decision makers tools to determine what requests meet the City's Strategic Plan. • Cit of Meridian y Questions r .mot i � • / DEPART �%VLE� WWW. MERIDIANCITY. ORG # MYMERIDIAN �owwo N mi �- CFP Summary Report By Fund FY Snapshot: Current Report Date/Time: 12/22/2020 3:46:14 PM Fund Years: 2022 through 2031 2022 Admin Communications $0.00 $0.00 $0.00 $0.00 $100,000.00 $100,000.00 Infrastructure Extensions Enterprise Content $0.00 $0.00 $115,000.00 $0.00 $0.00 $115,000.00 Management(ECM/EDMS) Equipment Replacement- $0.00 $0.00 $132,100.00 $0.00 $0.00 $132,100.00 Computers Equipment Replacement- $0.00 $0.00 $0.00 $0.00 $50,000.00 $50,000.00 UPS/PDU at City Hall Equipment Replacement- $0.00 $0.00 $71,100.00 $0.00 $0.00 $71,100.00 Wireless Router Replacements FY22 Benefit Requests $0.00 $20,000.00 $0.00 $0.00 $0.00 $20,000.00 HRMS/Timecard $0.00 $0.00 $0.00 $0.00 $500,000.00 $500,000.00 Replacement Linder Road Overpass $0.00 $0.00 $2,500,000.00 $0.00 $0.00 $2,500,000.00 Software Replacement- $0.00 $15,450.00 $0.00 $0.00 $0.00 $15,450.00 Email Archive Solution Street Light Fixture $0.00 $0.00 $75,000.00 $0.00 $0.00 $75,000.00 Upgrade to LED Street Lights- $0.00 $0.00 $45,000.00 $0.00 $0.00 $45,000.00 Supplemental Projects Transportation Projects $0.00 $0.00 $2,500,000.00 $0.00 $0.00 $2,500,000.00 Dept Total $0.00 $35,450.00 $5,438,200.00 $0.00 $650,000.00 $6,123,650.00 Communit Development Permit $58,769.91 $3,746.00 $3,900.00 $0.00 $0.00 $66,415.91 y Technician I Developm Dept Total $58,769.91 $3,746.00 $3,900.00 $0.00 $0.00 $66,415.91 ent Fire Equipment Replacement- $0.00 $0.00 $35,200.00 $0.00 $0.00 $35,200.00 ALS Simulation Manikin Fire Station#2-Remodel/ $0.00 $0.00 $0.00 $0.00 $100,000.00 $100,000.00 Modifications Page 194 Page 1 of 38 CFP Summary Report By Fund FY Snapshot: Current Report Date/Time: 12/22/2020 3:46:14 PM Fund Years: 2022 through 2031 •ill# T . JIM Fire Fire Station#7- $0.00 $0.00 $0.00 $0.00 $5,500,000.00 $5,500,000.00 Construction Fire Station#7-Fire Engine $0.00 $14,500.00 $0.00 $0.00 $831,861.00 $846,361.00 Vehicle Replacement- $0.00 $0.00 $0.00 $0.00 $82,400.00 $82,400.00 Battalion Chief BC31- MF027 Vehicle Replacement- $0.00 $0.00 $0.00 $0.00 $70,000.00 $70,000.00 Division Chief of Logistics- M F024 Vehicle Replacement-EMS $0.00 $0.00 $0.00 $0.00 $62,000.00 $62,000.00 Division Vehicle-MF023 Vehicle Replacement-Fire $0.00 $0.00 $0.00 $0.00 $733,961.00 $733,961.00 Engine MFO14 Dept Total $0.00 $14,500.00 $35,200.00 $0.00 $7,380,222.00 $7,429,922.00 Parks& Discovery Park,Phase 2- $73,269.86 $89,103.50 $40,000.00 $0.00 $11,160,000.00 $11,362,373.36 Recreation Construction Equipment Replacement- $0.00 $0.00 $0.00 $0.00 $375,000.00 $375,000.00 Life Cycle Replacements Golf Course Capital $0.00 $300,000.00 $0.00 $0.00 $2,500,000.00 $2,800,000.00 Improvements MAPS-Art Work $0.00 $0.00 $0.00 $0.00 $50,000.00 $50,000.00 Meridian Parks& $0.00 $0.00 $75,000.00 $0.00 $0.00 $75,000.00 Recreation Master Plan Five-Year Update Park Identity/Theming $0.00 $0.00 $0.00 $0.00 $50,000.00 $50,000.00 Reinforcement Pathway Connections $1,500.00 $5,000.00 $0.00 $0.00 $500,000.00 $506,500.00 Shade Structure in Existing $0.00 $0.00 $0.00 $0.00 $150,000.00 $150,000.00 Parks Vehicle and Equipment $0.00 $0.00 $0.00 $0.00 $239,000.00 $239,000.00 Replacement Dept Total $74,769.86 $394,103.50 $115,000.00 $0.00 $15,024,000.00 $ 6 Page 195 Page 2 of 38 ,tem#,6. tDAN# CFP Summary Report By Fund FY Snapshot: Current Report Date/Time: 12/22/2020 3:46:14 PM Fund Years: 2022 through 2031 DepartmentOn Going One Time Transfers Capital Total Operating Operating 2022 Police Equipment Replacement- $0.00 $0.00 $44,400.00 $0.00 $10,300.00 $54,700.00 Shields and Armor Vests Equipment Replacement- $0.00 $0.00 $6,000.00 $0.00 $0.00 $6,000.00 Trauma kit supplies Mental Health Coordinator $103,941.37 $1,745.00 $7,275.00 $0.00 $0.00 $112,961.37 Police-SRO and Vehicle $80,993.35 $7,673.00 $22,048.00 $0.00 $76,500.00 $187,214.35 Police Officers(3)and $242,981.24 $16,474.00 $43,819.00 $0.00 $76,500.00 $379,774.24 Vehicle South Police Precinct $0.00 $0.00 $0.00 $0.00 $2,000,000.00 $2,000,000.00 Station Upgrade PD Admin Fire $0.00 $0.00 $24,750.00 $0.00 $0.00 $24,750.00 alarm Vehicle Replacement- $0.00 $0.00 $11,965.00 $0.00 $1,409,000.00 $1,420,965.00 Police Vehicles(10) Dept Total $427,915.96 $25,892.00 $160,257.00 $0.00 $3,572,300.00 $4,186,364.96 Water Automated Meter Reading $0.00 $9,560.00 $0.00 $0.00 $0.00 $9,560.00 Infrastructure Chemicals for Well $0.00 $60,000.00 $0.00 $0.00 $0.00 $60,000.00 Treatment Generator connection $0.00 $0.00 $100,000.00 $0.00 $0.00 $100,000.00 upgrades Infrastructure $0.00 $0.00 $30,000.00 $0.00 $0.00 $30,000.00 Abandonment PRV-SCADA $0.00 $0.00 $0.00 $0.00 $90,000.00 $90,000.00 SCADA Control&Telemetry $0.00 $0.00 $100,000.00 $0.00 $0.00 $100,000.00 Upgrades-Water Unidirectional Flushing $0.00 $0.00 $50,000.00 $0.00 $0.00 $50,000.00 Program Vehicle Replacement-2005 $0.00 $0.00 $0.00 $0.00 $44,000.00 $44,000.00 GMC 1/2 Ton Vehicle Replacement-2007 $0.00 $0.00 $0.00 $0.00 $44,000.00 44 000.00 Ford 1/2 Ton Page 196 Page 3 of 38 CFP Summary Report By Fund FY Snapshot: Current Report Date/Time: 12/22/2020 3:46:14 PM Fund Years: 2022 through 2031 •ill# I . JIM Water Water Main Extensions/ $0.00 $0.00 $0.00 $0.00 $500,000.00 $500,000.00 Adjustments Water Main Replacements $0.00 $0.00 $0.00 $0.00 $1,554,000.00 $1,554,000.00 Well 10B Water Treatment $0.00 $0.00 $0.00 $0.00 $45,000.00 $45,000.00 Well 24 Water Treatment $0.00 $0.00 $0.00 $0.00 $15,000.00 $15,000.00 Well 26 Treatment $0.00 $0.00 $0.00 $0.00 $900,000.00 $900,000.00 Well 31 Treatment $0.00 $0.00 $0.00 $0.00 $700,000.00 $700,000.00 Well 32 Treatment $0.00 $0.00 $0.00 $0.00 $15,000.00 $15,000.00 Well 34 Autumn Faire $0.00 $0.00 $0.00 $0.00 $450,000.00 $450,000.00 Well 9 Replacement/ $0.00 $0.00 $0.00 $0.00 $1,200,000.00 $1,200,000.00 Upgrade Dept Total $0.00 $69,560.00 $280,000.00 $0.00 $5,557,000.00 $5,906,560.00 WRRF Can-Ada Lift Station $0.00 $0.00 $0.00 $0.00 $500,000.00 $500,000.00 Digester#3- Cleaning $0.00 $0.00 $100,000.00 $0.00 $0.00 $100,000.00 Digester#6-Construction $0.00 $0.00 $0.00 $0.00 $3,500,000.00 $3,500,000.00 Equipment Replacement- $0.00 $0.00 $300,000.00 $0.00 $0.00 $300,000.00 Plant PLC Replacements Equipment Replacement- $0.00 $0.00 $47,000.00 $0.00 $0.00 $47,000.00 UV Bulb Replacement NPDES Permit Compliance $0.00 $0.00 $75,000.00 $0.00 $0.00 $75,000.00 Plan/PH2 NPDES Renewal SCADA Control&Telemetry $0.00 $0.00 $50,000.00 $0.00 $0.00 $50,000.00 Upgrades-WRRF Sewer Line Extensions/ $0.00 $0.00 $0.00 $0.00 $275,000.00 $275,000.00 Adjustments Sewer Main Replacements $0.00 $0.00 $0.00 $0.00 $700,000.00 $700,000.00 Sewer Master Plan $0.00 $0.00 $250,000.00 $0.00 $0.00 $250,000.00 Struvite Removal Chemical $0.00 $0.00 $50,000.00 $0.00 $0.00 $50,000.00 Tertiary Filter Expansion $0.00 $0.00 $0.00 $0.00 $1,500,000.00 0 Page 197 Page 4 of 38 ►tem#,6. IDIAN CFP Summary Report By Fund FY Snapshot: Current Report Date/Time: 12/22/2020 3:46:14 PM Fund Years: 2022 through 2031 i lim�WIN •0 . 11 . M: m ON WRRF Vehicle Replacement-2001 $0.00 $0.00 $9,000.00 $0.00 $0.00 $9,000.00 UTV Wastewater Security $0.00 $0.00 $100,000.00 $0.00 $0.00 $100,000.00 Improvements WRRF Land Acquisition/ $0.00 $0.00 $0.00 $0.00 $100,000.00 $100,000.00 Second Access WRRF Plant Upgrades $0.00 $0.00 $0.00 $0.00 $5,300,000.00 $5,300,000.00 WRRF Underground $0.00 $0.00 $0.00 $0.00 $1,150,000.00 $1,150,000.00 Powerlines Dept Total $0.00 $0.00 $981,000.00 $0.00 $13,025,000.00 $14,006,000.00 $561,455.73 $543,251.50 $7,013,557.00 $0.00 $45,208,522.00 $53,326,786.23 2023 Admin Deputy Attorney $123,031.00 $4,610.00 $800.00 $0.00 $0.00 $128,441.00 Enterprise Content $0.00 $0.00 $32,000.00 $0.00 $0.00 $32,000.00 Management(ECM/EDMS) Equipment Replacement- $0.00 $0.00 $170,100.00 $0.00 $0.00 $170,100.00 Computers Equipment Replacement- $0.00 $0.00 $0.00 $0.00 $30,000.00 $30,000.00 Copier Equipment Replacement- $0.00 $0.00 $74,900.00 $0.00 $0.00 $74,900.00 Wireless Router Replacements IT Security Analyst $101,637.00 $3,935.00 $2,700.00 $0.00 $0.00 $108,272.00 Maintenance Van $0.00 $2,800.00 $0.00 $0.00 $50,000.00 $52,800.00 Office Improvements $0.00 $0.00 $20,000.00 $0.00 $50,000.00 $70,000.00 Software Replacement- $0.00 $0.00 $30,000.00 $0.00 $0.00 $30,000.00 SQL Server Street Light Fixture $0.00 $0.00 $75,000.00 $0.00 $0.00 $75,000.00 Upgrade to LED Street Lights- $0.00 $0.00 $45,000.00 $0.00 $0.00 $45,000.00 Supplemental Projects Page 198 Page 5 of 38 ,tem#,6. tDAN# CFP Summary Report By Fund FY Snapshot: Current Report Date/Time: 12/22/2020 3:46:14 PM Fund Years: 2022 through 2031 DepartmentOn Going One Time Transfers Capital Total Operating Operating 2023 Admin Transportation Projects $0.00 $0.00 $3,700,000.00 $0.00 $0.00 $3,700,000.00 Dept Total $224,668.00 $11,345.00 $4,150,500.00 $0.00 $130,000.00 $4,516,513.00 Fire Battalion Chiefs(3) $397,369.60 $15,897.00 $53,275.00 $0.00 $83,000.00 $549,541.60 Equipment Replacement- $0.00 $0.00 $0.00 $0.00 $75,000.00 $75,000.00 SCBA Breathing Air Compressor St. 1 Fire Impact Fee Reimburse $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 General Fund Fire Station#3-Remodel/ $0.00 $0.00 $0.00 $0.00 $100,000.00 $100,000.00 Modifications Fire Station#7- $0.00 $27,100.00 $0.00 $0.00 $0.00 $27,100.00 Construction Fire Station#7-Staff(12) $1,407,389.43 $54,170.00 $94,260.00 $0.00 $32,000.00 $1,587,819.43 Dept Total $1,804,759.03 $97,167.00 $147,535.00 $0.00 $290,000.00 $2,339,461.03 Parks& Community Center(New)- $0.00 $99,857.00 $0.00 $0.00 $5,000,000.00 $5,099,857.00 Recreation Construction Community Center Staffing $238,391.05 $344,560.00 $162,942.00 $0.00 $30,000.00 $775,893.05 Equipment Replacement- $0.00 $0.00 $0.00 $0.00 $430,000.00 $430,000.00 Life Cycle Replacements Forestry Assistant and $56,915.90 $3,616.00 $4,324.00 $0.00 $45,000.00 $109,855.90 Vehicle Maintenance Technician $56,915.90 $4,491.00 $1,474.00 $0.00 $45,000.00 $107,880.90 and Vehicle-Discovery Park MAPS-Art Work $0.00 $0.00 $0.00 $0.00 $50,000.00 $50,000.00 Park Maintenance $0.00 $0.00 $0.00 $0.00 $45,000.00 $45,000.00 Equipment Capital Purchases Pathway Connections $1,500.00 $5,000.00 $0.00 $0.00 $475,000.00 $481,500.00 Page 199 Page 6 of 38 „em#,6. tDAN# CFP Summary Report By Fund FY Snapshot: Current Report Date/Time: 12/22/2020 3:46:14 PM Fund Years: 2022 through 2031 DepartmentOn Going One Time Transfers Capital Total Operating Operating 2023 Parks& Vehicle and Equipment $0.00 $0.00 $0.00 $0.00 $186,000.00 $186,000.00 Recreation Replacement Dept Total $353,722.85 $457,524.00 $168,740.00 $0.00 $6,306,000.00 $7,285,986.85 Police Equipment Replacement- $0.00 $0.00 $21,600.00 $0.00 $0.00 $21,600.00 Shields and Armor Vests Police Administration $0.00 $0.00 $0.00 $0.00 $450,000.00 $450,000.00 Building-Roof Membrane Replacement Police Administration $0.00 $0.00 $0.00 $0.00 $1,000,000.00 $1,000,000.00 Building-Tenant Improvement Police Officers(4)with $325,446.73 $24,652.00 $58,710.00 $0.00 $112,500.00 $521,308.73 Vehicles(2) Public Safety Training $0.00 $30,000.00 $0.00 $0.00 $4,000,000.00 $4,030,000.00 Center(Phase 3) Vehicle Replacement- $0.00 $0.00 $0.00 $0.00 $886,500.00 $886,500.00 Police Vehicles(9) Dept Total $325,446.73 $54,652.00 $80,310.00 $0.00 $6,449,000.00 $6,909,408.73 Water Automated Meter Reading $0.00 $10,737.00 $0.00 $0.00 $0.00 $10,737.00 Infrastructure New Source Sampling $0.00 $0.00 $12,000.00 $0.00 $0.00 $12,000.00 PRV-SCADA $0.00 $0.00 $0.00 $0.00 $90,000.00 $90,000.00 SCADA Control&Telemetry $0.00 $0.00 $100,000.00 $0.00 $0.00 $100,000.00 Upgrades-Water Vehicle Replacement-2002 $0.00 $0.00 $0.00 $0.00 $44,000.00 $44,000.00 Chevrolet 1/2 Ton Vehicle Replacement- $0.00 $0.00 $0.00 $0.00 $150,000.00 $150,000.00 Valve Truck Water Main Extensions/ $0.00 $0.00 $0.00 $0.00 $330,000.00 $330,000.00 Adjustments Water Main Replacements $0.00 $0.00 $0.00 $0.00 $800,000.00 $800,000.00 Page 200 Page 7 of 38 CFP Summary Report By Fund FY Snapshot: Current Report Date/Time: 12/22/2020 3:46:14 PM Fund Years: 2022 through 2031 Water Water Master Plan Update $0.00 $0.00 $250,000.00 $0.00 $0.00 $250,000.00 Water Operator III and $75,984.01 $5,313.00 $4,344.00 $0.00 $44,100.00 $129,741.01 Vehicle Well 10B Water Treatment $0.00 $0.00 $0.00 $0.00 $900,000.00 $900,000.00 Well 24 Water Treatment $0.00 $0.00 $0.00 $0.00 $30,000.00 $30,000.00 Well 26 Treatment $0.00 $0.00 $0.00 $0.00 $1,200,000.00 $1,200,000.00 Well 31 Treatment $0.00 $0.00 $0.00 $0.00 $800,000.00 $800,000.00 Well 34 Autumn Faire $0.00 $0.00 $0.00 $0.00 $450,000.00 $450,000.00 Dept Total $75,984.01 $16,050.00 $366,344.00 $0.00 $4,838,100.00 $5,296,478.01 WRRF Can-Ada Lift Station $0.00 $0.00 $0.00 $0.00 $4,000,000.00 $4,000,000.00 Digester#4- Cleaning $0.00 $0.00 $125,000.00 $0.00 $0.00 $125,000.00 Equipment Replacement- $0.00 $0.00 $10,000.00 $0.00 $0.00 $10,000.00 CCTV Cable Equipment Replacement- $0.00 $0.00 $10,000.00 $0.00 $0.00 $10,000.00 Hydrocleaner Hose Replacement Equipment Replacement- $0.00 $0.00 $300,000.00 $0.00 $0.00 $300,000.00 Plant PLC Replacements Equipment Replacement- $0.00 $0.00 $27,000.00 $0.00 $0.00 $27,000.00 Tertiary Filter Media Equipment Replacement- $0.00 $0.00 $47,000.00 $0.00 $0.00 $47,000.00 UV Bulb Replacement Infrastructure Replacement $0.00 $0.00 $0.00 $0.00 $200,000.00 $200,000.00 -Digester#4/5-Seals Lab Analyst 1 $64,605.49 $1,845.00 $2,232.00 $0.00 $0.00 $68,682.49 Sewer Line Extensions/ $0.00 $0.00 $0.00 $0.00 $545,000.00 $545,000.00 Adjustments Sewer Main Replacements $0.00 $0.00 $0.00 $0.00 $700,000.00 $700,000.00 Tertiary Filter Expansion $0.00 $0.00 $0.00 $0.00 $3,000,000.00 $3,000,000.00 Page 201 Page 8 of 38 ,tem#,6. ti]IAN# CFP Summary Report By Fund FY Snapshot: Current Report Date/Time: 12/22/2020 3:46:14 PM Fund Years: 2022 through 2031 JIM WRRF Vehicle Replacement-2000 $0.00 $0.00 $0.00 $0.00 $44,000.00 $44,000.00 Ford Ranger WRRF Facility Plan Update $0.00 $0.00 $600,000.00 $0.00 $0.00 $600,000.00 WRRF Plant Upgrades $0.00 $0.00 $0.00 $0.00 $11,500,000.00 $11,500,000.00 Dept Total $64,605.49 $1,845.00 $1,121,232.00 $0.00 $19,989,000.00 $21,176,682.49 FY Total $2,849,186.11 $638,583.00 $6,034,661.00 $0.00 $38,002,100.00 $47,524,530.11 2024 Admin Enterprise Content $0.00 $0.00 $32,000.00 $0.00 $0.00 $32,000.00 Management(ECM/EDMS) Equipment Replacement- $0.00 $0.00 $127,800.00 $0.00 $0.00 $127,800.00 Computers Equipment Replacement- $0.00 $0.00 $0.00 $0.00 $400,000.00 $400,000.00 IT Hardware Software Replacement- $0.00 $0.00 $0.00 $0.00 $70,000.00 $70,000.00 Windows Server Street Light Fixture $0.00 $0.00 $75,000.00 $0.00 $0.00 $75,000.00 Upgrade to LED Street Light Maintenance $0.00 $0.00 $17,997.53 $0.00 $0.00 $17,997.53 Street Lights- $0.00 $0.00 $45,000.00 $0.00 $0.00 $45,000.00 Supplemental Projects Transportation Projects $0.00 $0.00 $3,600,000.00 $0.00 $0.00 $3,600,000.00 Dept Total $0.00 $0.00 $3,897,797.53 $0.00 $470,000.00 $4,367,797.53 Fire Equipment Replacement- $0.00 $0.00 $522,500.00 $0.00 $0.00 $522,500.00 Replace Air Packs(55) Fire Impact Fee Reimburse $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 General Fund Fire Station#4-Remodel/ $0.00 $0.00 $0.00 $0.00 $100,000.00 $100,000.00 Modifications Fire Station#8-Fire Engine $0.00 $14,500.00 $0.00 $0.00 $831,861.00 $846,361.00 Page 202 Page 9 of 38 Item#16. IDIA r CFP Summary Report By Fund FY Snapshot: Current 4DAHD Report Date/Time: 12/22/2020 3:46:14 PM Fund Years: 2022 through 2031 .. Personnel 1W On Going One Time Transfers Capital Total Operating Operating 2024 Fire Vehicle Replacement- $0.00 $0.00 $0.00 $0.00 $82,400.00 $82,400.00 Battalion Chief BC32- MF028 Vehicle Replacement- $0.00 $0.00 $0.00 $0.00 $62,000.00 $62,000.00 Division Chief of Training- MF036 Vehicle Replacement-Fire $0.00 $0.00 $0.00 $0.00 $733,961.00 $733,961.00 Engine MF009 Vehicle Replacement-Fire $0.00 $0.00 $0.00 $0.00 $65,000.00 $65,000.00 Inspector#1-MF035 Dept Total $0.001 $14,500.00 $522,500.00 $0.001 $1,875,222.001 $2,412,222.00 Parks& Equipment Replacement- $0.00 $0.00 $0.00 $0.00 $320,000.00 $320,000.00 Recreation Life Cycle Replacements IHomecourtAdministrative $58,840.23 $685.00 $3,400.00 $0.00 $0.00 $62,925.23 Assistant I Maintenance Technician $55,816.05 $4,765.00 $16,700.00 $0.00 $45,000.00 $122,281.05 and Vehicles-Pathway Development MAPS-Art Work $0.00 $0.00 $0.00 $0.00 $50,000.00 $50,000.00 Meridian Pool $0.00 $200,000.00 $0.00 $0.00 $0.00 $200,000.00 Improvements and Management Park Identity/Theming $0.00 $0.00 $0.00 $0.00 $50,000.00 $50,000.00 Reinforcement Pathway Connections $0.00 $0.00 $0.00 $0.00 $125,000.00 $125,000.00 Vehicle and Equipment $0.00 $0.00 $0.00 $0.00 $219,000.00 $219,000.00 Replacement Dept Total $114,656.28 $205,450.00 $20,100.00 $0.00 $809,000.00 $1,149,206.28 Police Equipment Replacement- $0.00 $0.00 $21,600.00 $0.00 $0.00 $21,600.00 Shields and Armor Vests Police Administration $0.00 $0.00 $0.00 $0.00 $195,000.00 $195,000.00 Building-Replacement of rooftop AC units Page 203 Page 10 of 38 ,tem#,6. ICI CFP Summary Report By Fund FY Snapshot: Current Report Date/Time: 12/22/2020 3:46:14 PM Fund Years: 2022 through 2031 .. • • 2024 Police Police Officers(3)and $242,981.24 $16,564.00 $43,819.00 $0.00 $76,500.00 $379,864.24 Vehicle Vehicle Replacement- $0.00 $0.00 $0.00 $0.00 $886,000.00 $886,000.00 Police Vehicles(13) Dept Total $242,981.24 $16,564.00 $65,419.00 $0.00� $1,157,500.00 $1,482,464.24 Water Automated Meter Reading $0.00 $10,834.00 $0.00 $0.00 $0.00 $10,834.00 Infrastructure Chemicals for Well $0.00 $40,000.00 $0.00 $0.00 $0.00 $40,000.00 Treatment Sampling UCMRs $0.00 $0.00 $50,000.00 $0.00 $0.00 $50,000.00 SCADA Control&Telemetry $0.00 $0.00 $100,000.00 $0.00 $0.00 $100,000.00 Upgrades-Water Vehicle Replacement-1984 $0.00 $0.00 $0.00 $0.00 $150,000.00 $150,000.00 International Dump Truck Vehicle Replacement-2005 $0.00 $0.00 $0.00 $0.00 $44,000.00 $44,000.00 Chevrolet 3/4 Ton Water Main Extensions/ $0.00 $0.00 $0.00 $0.00 $300,000.00 $300,000.00 Adjustments Water Main Replacements $0.00 $0.00 $0.00 $0.00 $850,000.00 $850,000.00 Well 1013 Water Treatment $0.00 $0.00 $0.00 $0.00 $1,200,000.00 $1,200,000.00 Well 23 Uranium Mitigation $0.00 $0.00 $0.00 $0.00 $150,000.00 $150,000.00 Well 24 Water Treatment $0.00 $0.00 $0.00 $0.00 $900,000.00 $900,000.00 Well 34 Autumn Faire $0.00 $0.00 $0.00 $0.00 $1,200,000.00 $1,200,000.00 Well 36,Zone 5(Columbia) $0.00 $0.00 $0.00 $0.00 $450,000.00 $450,000.00 Well Assessments $0.00 $25,000.00 $0.00 $0.00 $0.00 $25,000.00 Dept Total $0.00 $75,834.00 $150,000.00 $0.00 $5,244,000.00 $5,469,834.00 WRRF Bittercreek Lagoon Seepage $0.00 $0.00 $10,000.00 $0.00 $0.00 $10,000.00 Test Can-Ada Lift Station $0.00 $0.00 $0.00 $0.00 $4,000,000.00 $4,000,000.00 Digester#5- Cleaning $0.00 $0.00 $125,000.00 $0.00 $0.00 Page 204 0 Page 11 of 38 CFP Summary Report By Fund FY Snapshot: Current Report Date/Time: 12/22/2020 3:46:14 PM Fund Years: 2022 through 2031 WRRF Drying Bed Repair $0.00 $0.00 $50,000.00 $0.00 $0.00 $50,000.00 Equipment Replacement- $0.00 $0.00 $10,000.00 $0.00 $0.00 $10,000.00 CCTV Cable Equipment Replacement- $0.00 $0.00 $300,000.00 $0.00 $0.00 $300,000.00 Plant PLC Replacements Equipment Replacement- $0.00 $0.00 $47,000.00 $0.00 $0.00 $47,000.00 UV Bulb Replacement Fermentation Phase II $0.00 $0.00 $0.00 $0.00 $450,000.00 $450,000.00 Infrastructure Replacement $0.00 $0.00 $0.00 $0.00 $450,000.00 $450,000.00 -Ferric Tank and Building Instrument Technician $88,101.76 $2,745.00 $4,332.00 $0.00 $9,000.00 $104,178.76 Manhole Survey $0.00 $0.00 $25,000.00 $0.00 $0.00 $25,000.00 Operator III $75,201.92 $3,767.00 $2,510.00 $0.00 $0.00 $81,478.92 Resurfacing/Slurry Coat of $0.00 $0.00 $200,000.00 $0.00 $0.00 $200,000.00 WRRF Asphalt SCADA Control&Telemetry $0.00 $0.00 $50,000.00 $0.00 $0.00 $50,000.00 Upgrades-WRRF Sewer Line Extensions/ $0.00 $0.00 $0.00 $0.00 $280,000.00 $280,000.00 Adjustments Sewer Main Replacements $0.00 $0.00 $0.00 $0.00 $800,000.00 $800,000.00 Tertiary Filter Expansion $0.00 $0.00 $0.00 $0.00 $10,000,000.00 $10,000,000.00 Vehicle Replacement-2006 $0.00 $0.00 $9,000.00 $0.00 $0.00 $9,000.00 UTV Vehicle Replacement-2009 $0.00 $0.00 $0.00 $0.00 $500,000.00 $500,000.00 Camel International Hydrocleaner Wastewater Security $0.00 $0.00 $100,000.00 $0.00 $0.00 $100,000.00 Improvements Dept Total $163,303.68 $6,512.00 $932,842.00 $0.00 $16,489,000.00 $17,591,657.68 FY Total $520,941.20 $318,860.00 $5,588,658.53 $0.00 $26,044,722.00 $32 473 181.73 Page 205 Page 12 of 38 ,tem#,6. tDAN# CFP Summary Report By Fund FY Snapshot: Current Report Date/Time: 12/22/2020 3:46:14 PM Fund Years: 2022 through 2031 DepartmentOn Going One Time Transfers Capital Total Operating Operating 2025 Admin Equipment Replacement- $0.00 $0.00 $178,300.00 $0.00 $0.00 $178,300.00 Computers Software Replacement- $0.00 $100,000.00 $0.00 $0.00 $0.00 $100,000.00 Office/Email-MS 365 Suite Street Light Fixture $0.00 $0.00 $100,000.00 $0.00 $0.00 $100,000.00 Upgrade to LED Street Light Maintenance $0.00 $0.00 $12,284.06 $0.00 $0.00 $12,284.06 Street Lights- $0.00 $0.00 $50,000.00 $0.00 $0.00 $50,000.00 Supplemental Projects Transportation Projects $0.00 $0.00 $5,200,000.00 $0.00 $0.00 $5,200,000.00 Dept Total $0.00 $100,000.00 $5,540,584.06 $0.00 $0.00 $5,640,584.06 Fire Equipment Replacement- $0.00 $0.00 $508,500.00 $0.00 $0.00 $508,500.00 Radios Fire Impact Fee Reimburse $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 General Fund Fire Station#5-Remodel/ $0.00 $0.00 $0.00 $0.00 $100,000.00 $100,000.00 Modifications Fire Station#8- $0.00 $0.00 $0.00 $0.00 $5,500,000.00 $5,500,000.00 Construction Fire Station#8-Staff(12) $1,407,389.43 $54,170.00 $94,260.00 $0.00 $32,000.00 $1,587,819.43 Vehicle Replacement-Fire $0.00 $0.00 $0.00 $0.00 $733,961.00 $733,961.00 Engine MFO19 Vehicle Replacement- $0.00 $0.00 $0.00 $0.00 $1,700,220.00 $1,700,220.00 Ladder Truck MF021 Dept Total $1,407,389.43 $54,170.00 $602,760.00 $0.00 $8,066,181.00 $10,130,500.43 Parks& Brundage/Graycliff Park- $0.00 $0.00 $0.00 $0.00 $185,000.00 $185,000.00 Recreation Design Equipment Replacement- $0.00 $0.00 $0.00 $0.00 $430,000.00 $430,000.00 Life Cycle Replacements MAPS-Art Work $0.00 $0.00 $0.00 $0.00 $50,000.00 0 Page 206 Page 13 of 38 „em#,6. ti]IAN# CFP Summary Report By Fund FY Snapshot: Current Report Date/Time: 12/22/2020 3:46:14 PM Fund Years: 2022 through 2031 DepartmentOn Going One Time Transfers Capital Total Operating Operating 2025 Parks& Park Maintenance $0.00 $0.00 $0.00 $0.00 $140,000.00 $140,000.00 Recreation Equipment Capital Purchases Pathway Connections $1,S00.00 $4,27S.00 $0.00 $0.00 $350,000.00 $3S5,775.00 Vehicle and Equipment $0.00 $0.00 $0.00 $0.00 $273,000.00 $273,000.00 Replacement Dept Total $1,500.00 $4,275.00 $0.00 $0.00 $1,428,000.00 $1,433,775.00 Police Equipment Replacement- $0.00 $0.00 $0.00 $0.00 $40,000.00 $40,000.00 Canine(4) Equipment Replacement- $0.00 $0.00 $60,200.00 $0.00 $0.00 $60,200.00 Shields and Armor Vests Fleet and Building Services $58,714.10 $745.00 $3,060.00 $0.00 $0.00 $62,519.10 Assistant Police Officers(3)and $242,981.24 $16,474.00 $43,819.00 $0.00 $76,500.00 $379,774.24 Vehicle Vehicle Replacement- $0.00 $0.00 $0.00 $0.00 $1,044,500.00 $1,044,500.00 Police Vehicles(5) Dept Total $301,695.34 $17,219.00 $107,079.00 $0.00 $1,161,000.00 $1,586,993.34 Public Development Analyst 1 $68,288.80 $3,746.00 $5,400.00 $0.00 $0.00 $77,434.80 Works Vehicle Replacement-1998 $0.00 $0.00 $0.00 $0.00 $35,000.00 $35,000.00 Ford 1/2 Ton Ranger(PW) Dept Total $68,288.80 $3,746.00 $5,400.00 $0.00 $35,000.00 $112,434.80 Water Automated Meter Reading $0.00 $10,254.00 $0.00 $0.00 $0.00 $10,254.00 Infrastructure Chemicals for Well $0.00 $35,000.00 $0.00 $0.00 $0.00 $35,000.00 Treatment New Source Sampling $0.00 $0.00 $12,000.00 $0.00 $0.00 $12,000.00 Pressure Zone $0.00 $0.00 $120,000.00 $0.00 $0.00 $120,000.00 Development SCADA Control&Telemetry $0.00 $0.00 $100,000.00 $0.00 $0.00 $100,000.00 Upgrades-Water Page 207 Page 14 of 38 CFP Summary Report By Fund FY Snapshot: Current Report Date/Time: 12/22/2020 3:46:14 PM Fund Years: 2022 through 2031 Water Water Div.SCADA Master $0.00 $0.00 $100,000.00 $0.00 $0.00 $100,000.00 Plan Update Water Main Extensions/ $0.00 $0.00 $0.00 $0.00 $300,000.00 $300,000.00 Adjustments Water Main Replacements $0.00 $0.00 $0.00 $0.00 $830,000.00 $830,000.00 Water Operator III and $75,984.01 $5,163.00 $4,344.00 $0.00 $44,000.00 $129,491.01 Vehicle Well 23 Uranium Mitigation $0.00 $0.00 $0.00 $0.00 $50,000.00 $50,000.00 Well 24 Water Treatment $0.00 $0.00 $0.00 $0.00 $1,200,000.00 $1,200,000.00 Well29 $0.00 $0.00 $0.00 $0.00 $150,000.00 $150,000.00 Well 32 Treatment $0.00 $0.00 $0.00 $0.00 $30,000.00 $30,000.00 Well 36,Zone 5(Columbia) $0.00 $0.00 $0.00 $0.00 $450,000.00 $450,000.00 Dept Total $75,984.01 $50,417.00 $336,344.00 $0.00 $3,054,000.00 $3,516,745.01 WRRF Equipment Replacement- $0.00 $0.00 $50,000.00 $0.00 $0.00 $50,000.00 CCTV Camera/Transporter Equipment Replacement- $0.00 $0.00 $15,000.00 $0.00 $0.00 $15,000.00 Lab Equipment Equipment Replacement- $0.00 $0.00 $300,000.00 $0.00 $0.00 $300,000.00 Plant PLC Replacements Equipment Replacement- $0.00 $0.00 $0.00 $0.00 $75,000.00 $75,000.00 Screw Sucker Pump Equipment Replacement- $0.00 $0.00 $6,000.00 $0.00 $0.00 $6,000.00 Tertiary Filter Media Equipment Replacement- $0.00 $0.00 $47,000.00 $0.00 $0.00 $47,000.00 UV Bulb Replacement Fermentation Phase II $0.00 $0.00 $0.00 $0.00 $4,500,000.00 $4,500,000.00 Mechanic II $69,666.12 $2,795.00 $6,492.00 $0.00 $0.00 $78,953.12 Operator III $74,253.84 $2,195.00 $132.00 $0.00 $0.00 $76,580.84 Re-use Tank Recoat $0.00 $0.00 $150,000.00 $0.00 $0.00 $150,000.00 Page 208 Page 15 of 38 CFP Summary Report By Fund FY Snapshot: Current Report Date/Time: 12/22/2020 3:46:14 PM Fund Years: 2022 through 2031 •ill# !� '' �� I T . JIMM 01 WRRF Sewer Line Extensions/ $0.00 $0.00 $0.00 $0.00 $280,000.00 $280,000.00 Adjustments Sewer Main Replacements $0.00 $0.00 $0.00 $0.00 $800,000.00 $800,000.00 Tertiary Filter Expansion $0.00 $0.00 $0.00 $0.00 $7,000,000.00 $7,000,000.00 Vehicle Replacement-2009 $0.00 $0.00 $0.00 $0.00 $300,000.00 $300,000.00 CCTV Van Wastewater Division $0.00 $0.00 $100,000.00 $0.00 $0.00 $100,000.00 SCADA Master Plan Dept Total $143,919.96 $4,990.00 $674,624.00 $0.00 $12,955,000.00 $13,778,533.96 11 $1,998,777.54 $234,817.00 $7,266,791.06 $0.00 $26,699,181.00 $36,199,566.60 Admin City Hall Historical Center $0.00 $0.00 $150,000.00 $0.00 $0.00 $150,000.00 Tenant Improvement Deputy Attorney- ($150,244.40) ($85.00) $0.00 $0.00 $0.00 ($150,329.40) Eliminate FTE Equipment Replacement- $0.00 $0.00 $469,400.00 $0.00 $0.00 $469,400.00 Computers Equipment Replacement- $0.00 $0.00 $0.00 $0.00 $20,000.00 $20,000.00 UPS/PDU at PD IT Support Specialist $86,851.24 $3,935.00 $8,100.00 $0.00 $0.00 $98,886.24 Street Light Fixture $0.00 $0.00 $100,000.00 $0.00 $0.00 $100,000.00 Upgrade to LED Street Light Maintenance $0.00 $0.00 $58,442.11 $0.00 $0.00 $58,442.11 Street Lights- $0.00 $0.00 $50,000.00 $0.00 $0.00 $50,000.00 Supplemental Projects Dept Total ($63,393.16) $3,850.00 $835,942.11 $0.00 $20,000.00 $796,398.95 Communit Building Plans Examiner 1 $73,757.72 $3,746.00 $3,900.00 $0.00 $0.00 $81,403.72 y Planner(Associate or $78,571.01 $799.99 $2,650.00 $0.00 $0.00 $82,021.00 Developm Assistant) ent Dept Total $152,328.73 $4,545.99 $6,550.00 $0.00 $0.00 $163,424.72 Page 209 Page 16 of 38 ►tem#,6. IDIAN CFP Summary Report By Fund FY Snapshot: Current Report Date/Time: 12/22/2020 3:46:14 PM Fund Years: 2022 through 2031 Fire Fire Impact Fee Reimburse $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 General Fund Fire Station#1-Remodel/ $0.00 $0.00 $0.00 $0.00 $250,000.00 $250,000.00 Modifications Fire Station#8- $0.00 $27,100.00 $0.00 $0.00 $0.00 $27,100.00 Construction Public Education Storage $0.00 $0.00 $0.00 $0.00 $420,000.00 $420,000.00 Building Vehicle Replacement- $0.00 $0.00 $0.00 $0.00 $62,000.00 $62,000.00 Deputy Chief of Prevention - MF039 Vehicle Replacement-Fire $0.00 $0.00 $0.00 $0.00 $65,000.00 $65,000.00 Inspector#2-MF038 Vehicle Replacement-Pub. $0.00 $0.00 $0.00 $0.00 $38,000.00 $38,000.00 Ed.Division Manager Vehicle MF026 Dept Total $0.00 $27,100.00 $0.00 $0.00 $835,000.00 $862,100.00 Parks& Administrative Division $77,196.44 $510.00 $9,550.00 $0.00 $0.00 $87,256.44 Recreation Manager Brundage/Graycliff Park- $26,352.09 $41,037.00 $2,500.00 $0.00 $1,906,500.00 $1,976,389.09 Construction Equipment Replacement- $0.00 $0.00 $0.00 $0.00 $75,000.00 $75,000.00 Life Cycle Replacements Impact Fee Eligible Park $0.00 $0.00 $0.00 $0.00 $525,000.00 $525,000.00 Land Maintenance Technician $56,915.90 $5,641.00 $700.00 $0.00 $45,000.00 $108,256.90 and Vehicle- Brundage/Graycliff Park MAPS-Art Work $0.00 $0.00 $0.00 $0.00 $50,000.00 $50,000.00 Park Identity/Theming $0.00 $0.00 $0.00 $0.00 $200,000.00 $200,000.00 Reinforcement Park Operations Crew Chief $77,106.46 $3,616.00 $4,324.00 $0.00 $45,000.00 S130,046.46 Page 210 Page 17 of 38 „em#,6. tDAN# CFP Summary Report By Fund FY Snapshot: Current Report Date/Time: 12/22/2020 3:46:14 PM Fund Years: 2022 through 2031 DepartmentOn Going One Time Transfers Capital Total Operating Operating 2026 Parks& Park Scheduling Specialist $64,045.26 $1,110.00 $9,700.00 $0.00 $0.00 $74,855.26 Recreation Pathway Connections $1,500.00 $4,000.00 $0.00 $0.00 $250,000.00 $255,500.00 Seasonal Special Event $21,642.83 $830.00 $400.00 $0.00 $0.00 $22,872.83 Specialist Shade Structure in Existing $0.00 $0.00 $0.00 $0.00 $200,000.00 $200,000.00 Parks Vehicle and Equipment $0.00 $0.00 $0.00 $0.00 $169,000.00 $169,000.00 Replacement West Meridian Regional $0.00 $0.00 $0.00 $0.00 $500,000.00 $500,000.00 Park-Design Dept Total $324,758.98 $56,744.00 $27,174.00 $0.00 $3,965,500.00 $4,374,176.98 Police Community Service Officer $72,129.03 $3,283.00 $11,427.00 $0.00 $0.00 $86,839.03 Equipment Replacement- $0.00 $0.00 $20,700.00 $0.00 $0.00 $20,700.00 Shields and Armor Vests Equipment Replacement- $0.00 $0.00 $6,000.00 $0.00 $0.00 $6,000.00 Trauma kit supplies Police Detective and $80,993.35 $8,158.00 $12,083.00 $0.00 $36,000.00 $137,234.35 Vehicle Police Officers(3)and $242,981.24 $16,564.00 $43,819.00 $0.00 $76,500.00 $379,864.24 Vehicle Vehicle Replacement- $0.00 $0.00 $0.00 $0.00 $1,462,500.00 $1,462,500.00 Police Vehicles(7) Dept Total $396,103.62 $28,005.00 $94,029.00 $0.00 $1,575,000.00 $2,093,137.62 Public Vehicle Replacement-PW $0.00 $0.00 $0.00 $0.00 $88,000.00 $88,000.00 Works Inspection-2014 Ford F- 150 Dept Total $0.00 $0.00 $0.00 $0.00 $88,000.00 $88,000.00 Water Arc Flash Study(Water) $0.00 $0.00 $20,000.00 $0.00 $0.00 $20,000.00 Automated Meter Reading $0.00 $6,741.00 $0.00 $0.00 $0.00 $6,741.00 Infrastructure Page 211 Page 18 of 38 ,tem#,6. ti]IAN# CFP Summary Report By Fund FY Snapshot: Current Report Date/Time: 12/22/2020 3:46:14 PM Fund Years: 2022 through 2031 DepartmentOn Going One Time Transfers Capital Total Operating Operating 2026 Water Chemicals for Well $0.00 $20,000.00 $0.00 $0.00 $0.00 $20,000.00 Treatment Equipment Replacement- $0.00 $30,363.00 $0.00 $0.00 $0.00 $30,363.00 Meter Replacements Equipment Replacement- $0.00 $0.00 $0.00 $0.00 $251,000.00 $251,000.00 Vacuum Excavator Line Water and Sewer $0.00 $10,000.00 $0.00 $0.00 $0.00 $10,000.00 Repair SCADA Control&Telemetry $0.00 $0.00 $100,000.00 $0.00 $0.00 $100,000.00 Upgrades-Water Unidirectional Flushing $0.00 $0.00 $50,000.00 $0.00 $0.00 $50,000.00 Program Vehicle Replacement-2015 $0.00 $0.00 $0.00 $0.00 $44,000.00 $44,000.00 Ford 3/4 Ton Water Main Extensions/ $0.00 $0.00 $0.00 $0.00 $300,000.00 $300,000.00 Adjustments Water Main Replacements $0.00 $0.00 $0.00 $0.00 $820,000.00 $820,000.00 Well 11 Replacement(Well $0.00 $0.00 $0.00 $0.00 $450,000.00 $450,000.00 1113) Well 23 Uranium Mitigation $0.00 $0.00 $0.00 $0.00 $900,000.00 $900,000.00 Well 32 Treatment $0.00 $0.00 $0.00 $0.00 $900,000.00 $900,000.00 Well 36,Zone 5(Columbia) $0.00 $0.00 $0.00 $0.00 $1,200,000.00 $1,200,000.00 Dept Total $0.00 $67,104.00 $170,000.00 $0.00 $4,865,000.00 $5,102,104.00 WRRF Arc Flash Study(WRRF) $0.00 $0.00 $20,000.00 $0.00 $0.00 $20,000.00 Equipment Replacement- $0.00 $0.00 $10,000.00 $0.00 $0.00 $10,000.00 Hydrocleaner Hose Replacement Equipment Replacement- $0.00 $0.00 $15,000.00 $0.00 $0.00 $15,000.00 Lab Equipment Equipment Replacement- $0.00 $0.00 $300,000.00 $0.00 $0.00 $300,000.00 Plant PLC Replacements Page 212 Page 19 of 38 ►tem#,6. IDIAN CFP Summary Report By Fund FY Snapshot: Current Report Date/Time: 12/22/2020 3:46:14 PM Fund Years: 2022 through 2031 i lim�WIN •0 . 11 . Mm ON WRRF Equipment Replacement- $0.00 $0.00 $75,000.00 $0.00 $0.00 $75,000.00 Tertiary Filter Media Equipment Replacement- $0.00 $0.00 $47,000.00 $0.00 $0.00 $47,000.00 UV Bulb Replacement Existing Laboratory Retrofit $0.00 $0.00 $0.00 $0.00 $550,000.00 $550,000.00 Infrastructure Replacement $0.00 $0.00 $0.00 $0.00 $200,000.00 $200,000.00 -Primary 3/4 Pumps and Building Manhole Survey $0.00 $0.00 $25,000.00 $0.00 $0.00 $25,000.00 Mechanic II $69,666.12 $2,795.00 $6,492.00 $0.00 $0.00 $78,953.12 New Lab Equipment $0.00 $0.00 $100,000.00 $0.00 $0.00 $100,000.00 NPDES Permit Compliance $0.00 $0.00 $250,000.00 $0.00 $0.00 $250,000.00 Plan/PH2 NPDES Renewal Operator III $74,253.84 $2,195.00 $132.00 $0.00 $0.00 $76,580.84 SCADA Control&Telemetry $0.00 $0.00 $50,000.00 $0.00 $0.00 $50,000.00 Upgrades-WRRF Sewer Line Extensions/ $0.00 $0.00 $0.00 $0.00 $285,000.00 $285,000.00 Adjustments Sewer Main Replacements $0.00 $0.00 $0.00 $0.00 $900,000.00 $900,000.00 Vehicle Replacement-2002 $0.00 $0.00 $0.00 $0.00 $44,000.00 $44,000.00 Ford F250 Wastewater Security $0.00 $0.00 $100,000.00 $0.00 $0.00 $100,000.00 Improvements WRRF Boiler $0.00 $0.00 $0.00 $0.00 $460,000.00 $460,000.00 WRRF Old UV Channel $0.00 $0.00 $0.00 $0.00 $750,000.00 $750,000.00 Upgrades WRRF Parking $0.00 $0.00 $0.00 $0.00 $250,000.00 $250,000.00 Improvements Dept Total $143,919.96 $4,990.00 $998,624.00 $0.00 $3,439,000.00 $4,586,533.96 $953,718.13 $192,338.99 $2,132,319.11 $0.00 4,787,500.0 8,065,876.2 Page 213 Page 20 of 38 ,tem#,6. ti]IAN# CFP Summary Report By Fund FY Snapshot: Current Report Date/Time: 12/22/2020 3:46:14 PM Fund Years: 2022 through 2031 DepartmentOn Going One Time Transfers Capital Total Operating Operating 2027 Admin Accounts Payable Specialist $66,078.24 $1,610.00 $3,250.00 $0.00 $0.00 $70,938.24 Downtown Meridian $0.00 $0.00 $0.00 $0.00 $8,000,000.00 $8,000,000.00 Parking Garage Equipment Replacement- $0.00 $0.00 $132,100.00 $0.00 $0.00 $132,100.00 Computers Equipment Replacement- $0.00 $0.00 $0.00 $0.00 $50,000.00 $50,000.00 Disk Based Backup System Street Light Fixture $0.00 $0.00 $100,000.00 $0.00 $0.00 $100,000.00 Upgrade to LED Street Light Maintenance $0.00 $0.00 $73,096.70 $0.00 $0.00 $73,096.70 Street Lights- $0.00 $0.00 $50,000.00 $0.00 $0.00 $50,000.00 Supplemental Projects Dept Total $66,078.24 $1,610.00 $358,446.70 $0.00 $8,050,000.00 $8,476,134.94 Communit Electrical Inspector II $79,794.08 $3,746.00 $3,900.00 $0.00 $0.00 $87,440.08 y Dept Total $79,794.08 $3,746.00 $3,900.00 $0.00 $0.00 $87,440.08 Developm ent Fire Administrative Assistant 1 $59,933.40 $1,585.00 $3,000.00 $0.00 $0.00 $64,518.40 (Operations&Training Support) Equipment Replacement- $0.00 $0.00 $0.00 $0.00 $168,000.00 $168,000.00 Hydraulic Extrication Tools (8 sets) Equipment Replacement- $0.00 $0.00 $12,500.00 $0.00 $0.00 $12,500.00 Thermal Imaging Cameras (10) Vehicle Replacement- $0.00 $0.00 $0.00 $0.00 $62,000.00 $62,000.00 Training Division-MF042 Vehicle Replacement- $0.00 $0.00 $0.00 $0.00 $62,000.00 $62,000.00 Training Division-MF043 Dept Total $59,933.40 $1,585.00 $15,500.00 $0.00 $292,000.00 $369,018.40 Page 214 Page 21 of 38 „em#,6. tDAN# CFP Summary Report By Fund FY Snapshot: Current Report Date/Time: 12/22/2020 3:46:14 PM Fund Years: 2022 through 2031 DepartmentOn Going One Time Transfers Capital Total Operating Operating 2027 Parks& Discovery Park,Phase 3- $0.00 $0.00 $0.00 $0.00 $500,000.00 $500,000.00 Recreation Design Equipment Replacement- $0.00 $0.00 $0.00 $0.00 $386,800.00 $386,800.00 Life Cycle Replacements Maintenance Technician $56,915.90 $4,491.00 $6,074.00 $0.00 $45,000.00 $112,480.90 and Vehicle-West Meridian Regional Park MAPS-Art Work $0.00 $0.00 $0.00 $0.00 $50,000.00 $50,000.00 Meridian Parks& $0.00 $0.00 $150,000.00 $0.00 $0.00 $150,000.00 Recreation Master Plan Update Pathway Connections $0.00 $0.00 $0.00 $0.00 $50,000.00 $50,000.00 Senior Maintenance $66,081.56 $4,491.00 $1,924.00 $0.00 $45,000.00 $117,496.56 Technician and Vehicle- West Meridian Regional Park Shade Structure in Existing $0.00 $0.00 $0.00 $0.00 $50,000.00 $50,000.00 Parks Vehicle and Equipment $0.00 $0.00 $0.00 $0.00 $176,000.00 $176,000.00 Replacement West Meridian Regional $77,484.32 $86,651.50 $40,000.00 $0.00 $5,147,500.00 $5,351,635.82 Park-Construction Dept Total $200,481.78 $95,633.50 $197,998.00 $0.00 $6,450,300.00 $6,944,413.28 Police Code Enforcement Officer $59,379.89 $4,845.00 $7,050.00 $0.00 $46,500.00 $117,774.89 and Vehicle Community Service Officer $72,129.03 $3,283.00 $11,427.00 $0.00 $0.00 $86,839.03 Equipment Replacement- $0.00 $0.00 $45,300.00 $0.00 $10,300.00 $55,600.00 Shields and Armor Vests Install power outlets in $0.00 $0.00 $0.00 $0.00 $30,000.00 $30,000.00 floor @ PSTC Patrol Administrative $70,536.49 $585.00 $6,525.00 $0.00 $0.00 $77,646.49 Assistant Page 215 Page 22 of 38 ,tem#,6. ti]IAN# CFP Summary Report By Fund FY Snapshot: Current Report Date/Time: 12/22/2020 3:46:14 PM Fund Years: 2022 through 2031 DepartmentOn Going One Time Transfers Capital Total Operating Operating 2027 Police Police Captain and Vehicle $177,164.44 $8,158.00 $16,833.00 $0.00 $76,500.00 $278,655.44 Police Detective and $80,993.35 $9,258.00 $12,083.00 $0.00 $36,000.00 $138,334.35 Vehicle Police Officers(4)and $284,646.73 $24,652.00 $63,910.00 $0.00 $121,500.00 $494,708.73 Vehicles(2) Vehicle Replacement- $0.00 $0.00 $0.00 $0.00 $975,500.00 $975,500.00 Police Vehicles Dept Total $744,849.93 $50,781.00 $163,128.00 $0.00 $1,296,300.00 $2,255,058.93 Water Automated Meter Reading $0.00 $7,548.00 $0.00 $0.00 $0.00 $7,548.00 Infrastructure Chemicals for Well $0.00 $15,000.00 $0.00 $0.00 $0.00 $15,000.00 Treatment Cross Connection Control $70,440.38 $6,503.00 $4,327.00 $0.00 $44,000.00 $125,270.38 Inspectorll Equipment Replacement- $0.00 $0.00 $15,000.00 $0.00 $0.00 $15,000.00 Base Radio Repeater Admin /Voice Equipment Replacement- $0.00 $23,219.00 $0.00 $0.00 $0.00 $23,219.00 Meter Replacements New Source Sampling $0.00 $0.00 $12,000.00 $0.00 $0.00 $12,000.00 SCADA Control&Telemetry $0.00 $0.00 $100,000.00 $0.00 $0.00 $100,000.00 Upgrades-Water Water Main Extensions/ $0.00 $0.00 $0.00 $0.00 $300,000.00 $300,000.00 Adjustments Water Main Replacements $0.00 $0.00 $0.00 $0.00 $900,000.00 $900,000.00 Well 23 Uranium Mitigation $0.00 $0.00 $0.00 $0.00 $1,200,000.00 $1,200,000.00 Well 32 Treatment $0.00 $0.00 $0.00 $0.00 $1,200,000.00 $1,200,000.00 Dept Total $70,440.38 $52,270.00 $131,327.00 $0.00 $3,644,000.00 $3,898,037.38 WRRF Digester#3- Cleaning $0.00 $0.00 $125,000.00 $0.00 $0.00 $125,000.00 Digester#6-Cleaning $0.00 $0.00 $150,000.00 $0.00 $0.00 $150,000.00 Page 216 Page 23 of 38 CFP Summary Report By Fund FY Snapshot: Current Report Date/Time: 12/22/2020 3:46:14 PM Fund Years: 2022 through 2031 WRRF Equipment Replacement- $0.00 $0.00 $15,000.00 $0.00 $0.00 $15,000.00 Lab Equipment Equipment Replacement- $0.00 $0.00 $300,000.00 $0.00 $0.00 $300,000.00 Plant PLC Replacements Equipment Replacement- $0.00 $0.00 $102,000.00 $0.00 $0.00 $102,000.00 Tertiary Filter Media Equipment Replacement- $0.00 $0.00 $47,000.00 $0.00 $0.00 $47,000.00 UV Bulb Replacement Final Limits-Chemicals $0.00 $1,000,000.00 $0.00 $0.00 $0.00 $1,000,000.00 Infrastructure Replacement $0.00 $0.00 $0.00 $0.00 $100,000.00 $100,000.00 -Plant Drain Replacement Infrastructure Replacement $0.00 $0.00 $0.00 $0.00 $800,000.00 $800,000.00 -Primary 3/4 Pumps and Building McDermott Road Trunk $0.00 $0.00 $0.00 $0.00 $1,250,000.00 $1,250,000.00 Sewer Project New Lab Equipment $0.00 $0.00 $45,000.00 $0.00 $0.00 $45,000.00 NPDES Permit Compliance $0.00 $0.00 $250,000.00 $0.00 $0.00 $250,000.00 Plan/PH2 NPDES Renewal Process Control Specialist $80,271.27 $5,795.00 $2,582.00 $0.00 $9,000.00 $97,648.27 Sewer Line Extensions/ $0.00 $0.00 $0.00 $0.00 $300,000.00 $300,000.00 Adjustments Sewer Main Replacements $0.00 $0.00 $0.00 $0.00 $900,000.00 $900,000.00 Sewer Master Plan $0.00 $0.00 $275,000.00 $0.00 $0.00 $275,000.00 Vehicle Replacement-1998 $0.00 $0.00 $0.00 $0.00 $75,000.00 $75,000.00 Ford F450 Dept Total $80,271.27 $1,005,795.00 $1,311,582.00 $0.00 $3,434,000.00 $5,831,648.27 1301849.08 $1,211,420.50 $2,181,881.70 $0.00 $23,166,600.00 $27,861,751.28 Admin Downtown Meridian $0.00 $105,000.00 $0.00 $0.00 $0.00 $105,000.00 Parking Garage Page 217 Page 24 of 38 ►tem#,6. Nty CFP Summary Report By Fund FY Snapshot: Current Report Date/Time: 12/22/2020 3:46:14 PM Fund Years: 2022 through 2031 2028 Admin Equipment Replacement- $0.00 $0.00 $170,100.00 $0.00 $0.00 $170,100.00 Computers Public Works Office $0.00 $0.00 $30,000.00 $0.00 $0.00 $30,000.00 Reconfiguration/ Expansion Purchasing Specialist $66,078.24 $1,585.00 $3,550.00 $0.00 $0.00 $71,213.24 Street Light Fixture $0.00 $0.00 $100,000.00 $0.00 $0.00 $100,000.00 Upgrade to LED Street Light Maintenance $0.00 $0.00 $65,888.94 $0.00 $0.00 $65,888.94 Street Lights- $0.00 $0.00 $50,000.00 $0.00 $0.00 $50,000.00 Supplemental Projects Dept Total $66,078.24 $106,585.00 $419,538.94 $0.00 $0.00 $592,202.18 Communit Electrical Plans Examiner $79,794.08 $3,746.00 $3,900.00 $0.00 $0.00 $87,440.08 y Dept Total $79,794.08 $3,746.00 $3,900.00 $0.00 $0.00 $87,440.08 Developm ent Fire Apparatus and $64,335.00 $2,356.00 $4,300.00 $0.00 $75,000.00 $145,991.00 Maintenance Worker Vehicle Replacement- $0.00 $0.00 $0.00 $0.00 $62,000.00 $62,000.00 Deputy Chief of Operations -M F044 Dept Total $64,335.00 $2,356.00 $4,300.00 $0.00 $137,000.00 $207,991.00 Parks& Discovery Park,Phase 3- $77,484.32 $91,351.50 $40,632.00 $0.00 $5,160,000.00 $5,369,467.82 Recreation Construction Equipment Replacement- $0.00 $0.00 $0.00 $0.00 $386,800.00 $386,800.00 Life Cycle Replacements MAPS-Art Work $0.00 $0.00 $0.00 $0.00 $50,000.00 $50,000.00 Park Identity/Theming $0.00 $0.00 $0.00 $0.00 $50,000.00 $50,000.00 Reinforcement Pathway Connections $1,500.00 $5,000.00 $0.00 $0.00 $500,000.00 $506,500.00 Page 218 Page 25 of 38 „em#,6. tDAN# CFP Summary Report By Fund FY Snapshot: Current Report Date/Time: 12/22/2020 3:46:14 PM Fund Years: 2022 through 2031 DepartmentOn Going One Time Transfers Capital Total Operating Operating 2028 Parks& Vehicle and Equipment $0.00 $0.00 $0.00 $0.00 $244,000.00 $244,000.00 Recreation Replacement Dept Total $78,984.32 $96,351.50 $40,632.00 $0.00 $6,390,800.00 $6,606,767.82 Police Data Clerk North&South $115,540.82 $3,386.00 $13,100.00 $0.00 $0.00 $132,026.82 Precincts(2) Equipment Replacement- $0.00 $0.00 $24,300.00 $0.00 $0.00 $24,300.00 Shields and Armor Vests Police Detective and $80,993.35 $8,158.00 $12,083.00 $0.00 $36,000.00 $137,234.35 Vehicle Police Officers(3)and $242,981.24 $16,474.00 $43,579.00 $0.00 $76,500.00 $379,534.24 Vehicle Police Sgt-SRO and Vehicle $147,135.48 $8,158.00 $17,918.00 $0.00 $76,500.00 $249,711.48 Vehicle Replacement- $0.00 $0.00 $0.00 $0.00 $846,500.00 $846,500.00 Police Vehicles Dept Total $586,650.89 $36,176.00 $110,980.00 $0.00 $1,035,500.00 $1,769,306.89 Public Administrative Support $63,310.13 $135.00 $2,380.00 $0.00 $0.00 $65,825.13 Works Specialist Inspector II and Vehicle $69,048.73 $5,309.00 $3,820.00 $0.00 $45,500.00 $123,677.73 Vehicle Replacement-PW $0.00 $0.00 $0.00 $0.00 $44,000.00 $44,000.00 Inspection-2015 Ford F- 150 Vehicle Replacement-PW $0.00 $0.00 $0.00 $0.00 $44,000.00 $44,000.00 Inspection-2017 Chevrolet 1500 Dept Total $132,358.86 $5,444.00 $6,200.00 $0.00 $133,500.00 $277,502.86 Water Automated Meter Reading $0.00 $7,446.00 $0.00 $0.00 $0.00 $7,446.00 Infrastructure Chemicals for Well $0.00 $35,000.00 $0.00 $0.00 $0.00 $35,000.00 Treatment Hand Held Readers $0.00 $0.00 $0.00 $0.00 $60,000.00 $60,000.00 Page 219 Page 26 of 38 CFP Summary Report By Fund FY Snapshot: Current Report Date/Time: 12/22/2020 3:46:14 PM Fund Years: 2022 through 2031 Water SCADA Control&Telemetry $0.00 $0.00 $100,000.00 $0.00 $0.00 $100,000.00 Upgrades-Water Water Administration& $0.00 $0.00 $0.00 $0.00 $400,000.00 $400,000.00 Operations Facility Water Main Extensions/ $0.00 $0.00 $0.00 $0.00 $300,000.00 $300,000.00 Adjustments Water Main Replacements $0.00 $0.00 $0.00 $0.00 $900,000.00 $900,000.00 Water Master Plan Update $0.00 $0.00 $250,000.00 $0.00 $0.00 $250,000.00 Well 11 Replacement(Well $0.00 $0.00 $0.00 $0.00 $450,000.00 $450,000.00 11B) Dept Total $0.00 $42,446.00 $350,000.00 $0.00 $2,110,000.00 $2,502,446.00 WRRF Centrifuge Dual Piping $0.00 $0.00 $0.00 $0.00 $250,000.00 $250,000.00 Digester#4- Cleaning $0.00 $0.00 $150,000.00 $0.00 $0.00 $150,000.00 Equipment Replacement- $0.00 $0.00 $10,000.00 $0.00 $0.00 $10,000.00 CCTV Cable Equipment Replacement- $0.00 $0.00 $10,000.00 $0.00 $0.00 $10,000.00 Hydrocleaner Hose Replacement Equipment Replacement- $0.00 $0.00 $15,000.00 $0.00 $0.00 $15,000.00 Lab Equipment Equipment Replacement- $0.00 $0.00 $300,000.00 $0.00 $0.00 $300,000.00 Plant PLC Replacements Equipment Replacement- $0.00 $0.00 $75,000.00 $0.00 $0.00 $75,000.00 Tertiary Filter Media Equipment Replacement- $0.00 $0.00 $47,000.00 $0.00 $0.00 $47,000.00 UV Bulb Replacement Infrastructure Replacement $0.00 $0.00 $0.00 $0.00 $400,000.00 $400,000.00 -Plant Drain Replacement Lab Analyst II $69,666.12 $1,845.00 $2,232.00 $0.00 $0.00 $73,743.12 Manhole Survey $0.00 $0.00 $25,000.00 $0.00 $0.00 $25,000.00 Page 220 Page 27 of 38 CFP Summary Report By Fund FY Snapshot: Current Report Date/Time: 12/22/2020 3:46:14 PM Fund Years: 2022 through 2031 •ill# T . JIM WRRF McDermott Road Trunk $0.00 $0.00 $0.00 $0.00 $3,900,000.00 $3,900,000.00 Sewer Project New NPDES Permit $0.00 $0.00 $0.00 $0.00 $3,000,000.00 $3,000,000.00 Compliance Projects Oaks Lift Station Upgrade $0.00 $0.00 $0.00 $0.00 $750,000.00 $750,000.00 SCADA Control&Telemetry $0.00 $0.00 $50,000.00 $0.00 $0.00 $50,000.00 Upgrades-WRRF Sewer Line Extensions/ $0.00 $0.00 $0.00 $0.00 $325,000.00 $325,000.00 Adjustments Sewer Main Replacements $0.00 $0.00 $0.00 $0.00 $1,000,000.00 $1,000,000.00 Vehicle Replacement-2000 $0.00 $0.00 $0.00 $0.00 $75,000.00 $75,000.00 Forklift WRRF Facility Plan Update $0.00 $0.00 $625,000.00 $0.00 $0.00 $625,000.00 Dept Total $69,666.12 $1,845.00 $1,309,232.00 $0.00 $9,700,000.00 $11,080,743.12 FY Total $1,077,867.51 $294,949.50 $2,244,782.94 $0.00 $19,506,800.00 $23,124,399.95 2029 Admin Equipment Replacement- $0.00 $0.00 $127,800.00 $0.00 $0.00 $127,800.00 Computers Equipment Replacement- $0.00 $0.00 $0.00 $0.00 $400,000.00 $400,000.00 IT Hardware Equipment Replacement- $0.00 $0.00 $0.00 $0.00 $350,000.00 $350,000.00 Network Refresh Street Light Fixture $0.00 $0.00 $100,000.00 $0.00 $0.00 $100,000.00 Upgrade to LED Street Light Maintenance $0.00 $0.00 $36,245.00 $0.00 $0.00 $36,245.00 Street Lights- $0.00 $0.00 $50,000.00 $0.00 $0.00 $50,000.00 Supplemental Projects Vehicle Replacement- $0.00 $0.00 $0.00 $0.00 $50,000.00 $50,000.00 Maintenance Van Dept Total $0.00 $0.00 $314,045.00 $0.00 $800,000.00 $1,114,045.00 Page 221 Page 28 of 38 CFP Summary Report By Fund FY Snapshot: Current Report Date/Time: 12/22/2020 3:46:14 PM Fund Years: 2022 through 2031 Fire Fire Station#1-Squad Staff $713,945.56 $21,105.02 $63,090.00 $0.00 $16,000.00 $814,140.58 (6) Fire Station#1-Squad $0.00 $8,120.00 $59,042.00 $0.00 $380,550.00 $447,712.00 Vehicle Dept Total $713,945.56 $29,225.02 $122,132.00 $0.00 $396,550.00 $1,261,852.58 MUBS Utility Billing Account Clerk $57,372.40 $1,335.00 $7,950.00 $0.00 $0.00 $66,657.40 Dept Total $57,372.40 $1,335.00 $7,950.00 $0.00 $0.00 $66,657.40 Parks& Equipment Replacement- $0.00 $0.00 $0.00 $0.00 $386,800.00 $386,800.00 Recreation Life Cycle Replacements MAPS-Art Work $0.00 $0.00 $0.00 $0.00 $50,000.00 $50,000.00 Margaret Aldape Park- $0.00 $0.00 $0.00 $0.00 $994,000.00 $994,000.00 Design Pathway Connections $0.00 $0.00 $0.00 $0.00 $300,000.00 $300,000.00 Shade Structure in Existing $0.00 $0.00 $0.00 $0.00 $100,000.00 $100,000.00 Parks Vehicle and Equipment $0.00 $0.00 $0.00 $0.00 $230,000.00 $230,000.00 Replacement Dept Total $0.00 $0.00 $0.00 $0.00 $2,060,800.00 $2,060,800.00 Police Data Clerk North&South $115,540.82 $3,386.00 $13,100.00 $0.00 $0.00 $132,026.82 Precincts(2) Equipment Replacement- $0.00 $0.00 $24,300.00 $0.00 $0.00 $24,300.00 Shields and Armor Vests Police Officers(3)and $242,981.24 $19,774.00 $43,579.00 $0.00 $76,500.00 $382,834.24 Vehicle Vehicle Replacement- $0.00 $0.00 $0.00 $0.00 $855,000.00 $855,000.00 Police Vehicles Dept Total $358,522.06 $23,160.00 $80,979.00 $0.00 $931,500.00 $1,394,161.06 Water Automated Meter Reading $0.00 $6,825.00 $0.00 $0.00 $0.00 $6,825.00 Infrastructure Sampling UCMRs $0.00 $0.00 $50,000.00 $0.00 $0.00 $50,000.00 Page 222 Page 29 of 38 CFP Summary Report By Fund FY Snapshot: Current Report Date/Time: 12/22/2020 3:46:14 PM Fund Years: 2022 through 2031 Water SCADA Control&Telemetry $0.00 $0.00 $100,000.00 $0.00 $0.00 $100,000.00 Upgrades-Water Water Administration& $0.00 $0.00 $0.00 $0.00 $2,500,000.00 $2,500,000.00 Operations Facility Water Main Extensions/ $0.00 $0.00 $0.00 $0.00 $300,000.00 $300,000.00 Adjustments Water Main Replacements $0.00 $0.00 $0.00 $0.00 $900,000.00 $900,000.00 Well 11 Replacement(Well $0.00 $0.00 $0.00 $0.00 $1,200,000.00 $1,200,000.00 11B) Well 35 and Treatment, $0.00 $0.00 $0.00 $0.00 $450,000.00 $450,000.00 Victory Reservoir Well Tech III and Vehicle $75,984.01 $5,163.00 $4,344.00 $0.00 $44,000.00 $129,491.01 Dept Total $75,984.01 $11,988.00 $154,344.00 $0.00 $5,394,000.00 $5,636,316.01 WRRF Backup Generator $0.00 $0.00 $0.00 $0.00 $100,000.00 $100,000.00 Modifications-Old Mechanical Bldg. Centrifuge Dual Piping $0.00 $0.00 $0.00 $0.00 $250,000.00 $250,000.00 Digester#5- Cleaning $0.00 $0.00 $150,000.00 $0.00 $0.00 $150,000.00 Drying Bed Repair $0.00 $0.00 $50,000.00 $0.00 $0.00 $50,000.00 Equipment Replacement- $0.00 $0.00 $10,000.00 $0.00 $0.00 $10,000.00 CCTV Cable Equipment Replacement- $0.00 $0.00 $15,000.00 $0.00 $0.00 $15,000.00 Lab Equipment Equipment Replacement- $0.00 $0.00 $6,000.00 $0.00 $0.00 $6,000.00 Tertiary Filter Media Equipment Replacement- $0.00 $0.00 $47,000.00 $0.00 $0.00 $47,000.00 UV Bulb Replacement Infrastructure Replacement $0.00 $0.00 $0.00 $0.00 $150,000.00 $150,000.00 -Flare Infrastructure Replacement $0.00 $0.00 $0.00 $0.00 $150,000.00 $150,000.00 -Secondary 4/5 Valve Page 223 Page 30 of 38 Item#16. IDIA r CFP Summary Report By Fund FY Snapshot: Current 4DAHD Report Date/Time: 12/22/2020 3:46:14 PM Fund Years: 2022 through 2031 2029 WRRF McDermott Road Trunk $0.00 $0.00 $0.00 $0.00 $4,000,000.00 $4,000,000.00 Sewer Project New NPDES Permit $0.00 $0.00 $0.00 $0.00 $3,000,000.00 $3,000,000.00 Compliance Projects Oaks Lift Station Upgrade $0.00 $0.00 $0.00 $0.00 $4,000,000.00 $4,000,000.00 Old Headworks Demo/ $0.00 $0.00 $100,000.00 $0.00 $0.00 $100,000.00 Abandonment Resurfacing/Slurry Coat of $0.00 $0.00 $200,000.00 $0.00 $0.00 $200,000.00 WRRF Asphalt Sewer Line Extensions/ $0.00 $0.00 $0.00 $0.00 $350,000.00 $350,000.00 Adjustments Sewer Main Replacements $0.00 $0.00 $0.00 $0.00 $1,100,000.00 $1,100,000.00 Vehicle Replacement-2005 $0.00 $0.00 $0.00 $0.00 $200,000.00 $200,000.00 Front-end Loader WRRF Old UV Channel $0.00 $0.00 $0.00 $0.00 $750,000.00 $750,000.00 Upgrades Dept Total $0.00 $0.00 $578,000.00 $0.00 $14,050,000.00 $14,628,000.00 $65,708.02 $1,257,450.00 $23,632,850.00 $26,161,832.05 Admin Equipment Replacement- $0.00 $0.00 $178,300.00 $0.00 $0.00 $178,300.00 Computers Payroll Administrator $71,338.23 $1,585.00 $3,450.00 $0.00 $0.00 $76,373.23 Street Light Fixture $0.00 $0.00 $100,000.00 $0.00 $0.00 $100,000.00 Upgrade to LED Street Light Maintenance $0.00 $0.00 $19,897.83 $0.00 $0.00 $19,897.83 Street Lights- $0.00 $0.00 $50,000.00 $0.00 $0.00 $50,000.00 Supplemental Projects Dept Total 1 $71,338.23 $1,585.00 $351,647.83 $0.00 $0.00 $424,571.06 Fire Fire Station#6-Land $0.00 $0.00 $0.00 $0.00 $220,000.00 $220,000.00 acquisition from Rural Fire District Page 224 Page 31 of 38 ►tem#,6. IDIAN CFP Summary Report By Fund FY Snapshot: Current Report Date/Time: 12/22/2020 3:46:14 PM Fund Years: 2022 through 2031 III Fire Public Education Specialist $123,946.65 $1,685.00 $3,500.00 $0.00 $0.00 $129,131.65 Vehicle Replacement-Fire $0.00 $0.00 $0.00 $0.00 $733,961.00 $733,961.00 Engine MF037 Dept Total $123,946.65 $1,685.00 $3,500.00 $0.00 $953,961.00 $1,083,092.65 Parks& Equipment Replacement- $0.00 $0.00 $0.00 $0.00 $386,800.00 $386,800.00 Recreation Life Cycle Replacements Maintenance Technician $56,915.90 $4,765.00 $1,650.00 $0.00 $45,000.00 $108,330.90 and Vehicle-Margaret Aldape Park MAPS-Art Work $0.00 $0.00 $0.00 $0.00 $50,000.00 $50,000.00 Margaret Aldape Park- $154,456.75 $176,397.00 $40,000.00 $0.00 $10,012,500.00 $10,383,353.75 Construction Park Identity/Theming $0.00 $0.00 $0.00 $0.00 $100,000.00 $100,000.00 Reinforcement Pathway Connections $0.00 $0.00 $0.00 $0.00 $300,000.00 $300,000.00 Senior Maintenance $66,081.56 $4,491.00 $1,924.00 $0.00 $45,000.00 $117,496.56 Technician and Vechicle- Margaret Aldape Park Vehicle and Equipment $0.00 $0.00 $0.00 $0.00 $455,000.00 $455,000.00 Replacement Dept Total $277,454.21 $185,653.00 $43,574.00 $0.00 $11,394,300.00 $11,900,981.21 Police Data Clerk North&South $115,540.82 $3,386.00 $13,100.00 $0.00 $0.00 $132,026.82 Precincts(2) Equipment Replacement- $0.00 $0.00 $62,900.00 $0.00 $0.00 $62,900.00 Shields and Armor Vests Equipment Replacement- $0.00 $0.00 $6,000.00 $0.00 $0.00 $6,000.00 Trauma kit supplies Police Officers(3)and $242,981.24 $19,774.00 $43,579.00 $0.00 $76,500.00 $382,834.24 Vehicle Vehicle Replacement- $0.00 $0.00 $0.00 $0.00 $1,468,500.00 $1,468,500.00 Police Vehicles Dept Total $358,522.06 $23,160.00 $125,579.00 $0.00 $1,545,000.00 page 225 6 Page 32 of 38 ,tem#,6. ti]IAN# CFP Summary Report By Fund FY Snapshot: Current Report Date/Time: 12/22/2020 3:46:14 PM Fund Years: 2022 through 2031 DepartmentOn Going One Time Transfers Capital Total Operating Operating 2030 Public Staff Engineer II $101,772.25 $3,329.00 $4,205.00 $0.00 $0.00 $109,306.25 Works Vehicle Replacement-2002 $0.00 $0.00 $0.00 $0.00 $35,000.00 $35,000.00 Chevrolet Blazer Vehicle Replacement-2005 $0.00 $0.00 $0.00 $0.00 $35,000.00 $35,000.00 Chevrolet Malibu Vehicle Replacement-PW $0.00 $0.00 $0.00 $0.00 $44,000.00 $44,000.00 Inspection-2015 Ford F- 150 Vehicle Replacement-PW $0.00 $0.00 $0.00 $0.00 $44,000.00 $44,000.00 Inspection-2018 Chevrolet 1500 Dept Total $101,772.25 $3,329.00 $4,205.00 $0.00 $158,000.00 $267,306.25 Water Automated Meter Reading $0.00 $6,828.00 $0.00 $0.00 $0.00 $6,828.00 Infrastructure Equipment Replacement- $0.00 ($235,015.00) $0.00 $0.00 $0.00 ($235,015.00) Meter Replacements New Source Sampling $0.00 $0.00 $12,000.00 $0.00 $0.00 $12,000.00 SCADA Control&Telemetry $0.00 $0.00 $100,000.00 $0.00 $0.00 $100,000.00 Upgrades-Water Unidirectional Flushing $0.00 $0.00 $50,000.00 $0.00 $0.00 $50,000.00 Program Water Administration& $0.00 $0.00 $0.00 $0.00 $2,500,000.00 $2,500,000.00 Operations Facility Water Div.SCADA Master $0.00 $0.00 $100,000.00 $0.00 $0.00 $100,000.00 Plan Update Water Main Extensions/ $0.00 $0.00 $0.00 $0.00 $300,000.00 $300,000.00 Adjustments Water Main Replacements $0.00 $0.00 $0.00 $0.00 $900,000.00 $900,000.00 Water Operator III and $74,043.53 $5,013.00 $4,344.00 $0.00 $44,000.00 $127,400.53 Vehicle Well 11 Replacement(Well $0.00 $0.00 $0.00 $0.00 $150,000.00 $150,000.00 11B) Page 226 Page 33 of 38 CFP Summary Report By Fund FY Snapshot: Current Report Date/Time: 12/22/2020 3:46:14 PM Fund Years: 2022 through 2031 •ill# !� '' �� I T . JIMM 01 Water Well 35 and Treatment, $0.00 $0.00 $0.00 $0.00 $450,000.00 $450,000.00 Victory Reservoir Well 38-(Ground Reservoir $0.00 $0.00 $0.00 $0.00 $450,000.00 $450,000.00 #4) Dept Total $74,043.53 ($223,174.00) $266,344.00 $0.00 $4,794,000.00 $4,911,213.53 WRRF Centrifuge#3 $0.00 $0.00 $0.00 $0.00 $300,000.00 $300,000.00 DAFT#3 $0.00 $0.00 $0.00 $0.00 $250,000.00 $250,000.00 Equipment Replacement- $0.00 $0.00 $10,000.00 $0.00 $0.00 $10,000.00 Hydrocleaner Hose Replacement Equipment Replacement- $0.00 $0.00 $15,000.00 $0.00 $0.00 $15,000.00 Lab Equipment Equipment Replacement- $0.00 $0.00 $47,000.00 $0.00 $0.00 $47,000.00 UV Bulb Replacement Infrastructure Replacement $0.00 $0.00 $0.00 $0.00 $500,000.00 $500,000.00 -Biofilter Media Manhole Survey $0.00 $0.00 $25,000.00 $0.00 $0.00 $25,000.00 McDermott Road Trunk $0.00 $0.00 $0.00 $0.00 $300,000.00 $300,000.00 Sewer Project New NPDES Permit $0.00 $0.00 $0.00 $0.00 $3,000,000.00 $3,000,000.00 Compliance Projects Oaks Lift Station Upgrade $0.00 $0.00 $0.00 $0.00 $4,250,000.00 $4,250,000.00 S.McDermott Lift Station $0.00 $0.00 $0.00 $0.00 $350,000.00 $350,000.00 (Victory) SCADA Control&Telemetry $0.00 $0.00 $50,000.00 $0.00 $0.00 $50,000.00 Upgrades-WRRF Sewer Line Extensions/ $0.00 $0.00 $0.00 $0.00 $375,000.00 $375,000.00 Adjustments Sewer Main Replacements $0.00 $0.00 $0.00 $0.00 $1,200,000.00 $1,200,000.00 Vehicle Replacement-2002 $0.00 $0.00 $0.00 $0.00 $44,000.00 $44,000.00 GMC Sonoma Page 227 Page 34 of 38 CFP Summary Report By Fund FY Snapshot: Current Report Date/Time: 12/22/2020 3:46:14 PM Fund Years: 2022 through 2031 Capital Total .. WRRF Vehicle Replacement-2017 $0.00 $0.00 $0.00 $0.00 $550,000.00 $550,000.00 Vactor 2100 Plus Hydrocleaner Wastewater Division $0.00 $0.00 $100,000.00 $0.00 $0.00 $100,000.00 SCADA Master Plan Dept Total $0.00 $0.00 $247,000.00 $0.00 $11,119,000.00 $11,366,000.00 $1,007,076.93 ($7,762.00) T$1,041,849.83 IW$0.00 $29,964,261.00 $32,005,425.7 Admin Equipment Replacement- $0.00 $0.00 $469,400.00 $0.00 $0.00 $469,400.00 Computers Front Counter Redesign $0.00 $0.00 $23,000.00 $0.00 $0.00 $23,000.00 Street Light Fixture $0.00 $0.00 $100,000.00 $0.00 $0.00 $100,000.00 Upgrade to LED Street Light Maintenance $0.00 $0.00 $40,835.91 $0.00 $0.00 $40,835.91 Street Lights- $0.00 $0.00 $50,000.00 $0.00 $0.00 $50,000.00 Supplemental Projects Dept Total $0.00 $0.00 $683,235.91 $0.00 $0.00i $683,235.n Fire Vehicle Replacement-Fire $0.00 $0.00 $0.00 $0.00 $733,961.00 $733,961.00 Engine MF040 Vehicle Replacement-Fire $0.00 $0.00 $0.00 $0.00 $733,961.00 $733,961.00 Engine MF041 Dept Total $0.00 $0.00 $0.00 $0.00 $1,467,922.00 $1,467,922.00 Parks& Equipment Replacement- $0.00 $0.00 $0.00 $0.00 $386,800.00 $386,800.00 Recreation Life Cycle Replacements MAPS-Art Work $0.00 $0.00 $0.00 $0.00 $50,000.00 $50,000.00 Pathway Connections $0.00 $0.00 $0.00 $0.00 $350,000.00 $350,000.00 Vehicle and Equipment $0.00 $0.00 $0.00 $0.00 $353,000.00 $353,000.00 Replacement Dept Total $0.001 $0.001 $0.001 $0.001 $1,139,800.00� $1,139,800.00 Page 228 Page 35 of 38 ►tem#,6. IDIAN CFP Summary Report By Fund FY Snapshot: Current Report Date/Time: 12/22/2020 3:46:14 PM Fund Years: 2022 through 2031 Police Equipment Replacement- $0.00 $0.00 $23,400.00 $0.00 $0.00 $23,400.00 Shields and Armor Vests Police Officers(3)and $242,981.24 $19,774.00 $39,144.00 $0.00 $76,500.00 $378,399.24 Vehicle Vehicle Replacement- $0.00 $0.00 $0.00 $0.00 $1,011,000.00 $1,011,000.00 Police Vehicles Dept Total $242,981.24 $19,774.00 $62,544.00 $0.00 $1,087,500.00 $1,412,799.24 Public Vehicle Replacement-PW $0.00 $0.00 $0.00 $0.00 $44,000.00 $44,000.00 Works Inspection-2012 Ford F- 150 Dept Total $0.00 $0.00 $0.00 $0.00 $44,000.00 $44,000.00 Water Arc Flash Study(Water) $0.00 $0.00 $20,000.00 $0.00 $0.00 $20,000.00 SCADA Control&Telemetry $0.00 $0.00 $100,000.00 $0.00 $0.00 $100,000.00 Upgrades-Water Vehicle Replacement-2011 $0.00 $0.00 $0.00 $0.00 $44,000.00 $44,000.00 Ford 3/4 Ton Vehicle Replacement-2013 $0.00 $0.00 $0.00 $0.00 $44,000.00 $44,000.00 Ford 1 1/2 Ton Vehicle Replacement-2014 $0.00 $0.00 $0.00 $0.00 $44,000.00 $44,000.00 Ford 1 Ton Vehicle Replacement-2017 $0.00 $0.00 $0.00 $0.00 $44,000.00 $44,000.00 Ford 3/4 Ton Water Main Extensions/ $0.00 $0.00 $0.00 $0.00 $300,000.00 $300,000.00 Adjustments Water Main Replacements $0.00 $0.00 $0.00 $0.00 $900,000.00 $900,000.00 Water Operator III and $74,043.53 $5,013.00 $4,344.00 $0.00 $44,000.00 $127,400.53 Vehicle Well 35 and Treatment, $0.00 $0.00 $0.00 $0.00 $900,000.00 $900,000.00 Victory Reservoir Well 38-(Ground Reservoir $0.00 $0.00 $0.00 $0.00 $450,000.00 $450,000.00 #4) Dept Total $74,043.53 $5,013.00 $124,344.00 $0.00 $2,770,000.00 Page 229 3 Page 36 of 38 CFP Summary Report By Fund FY Snapshot: Current Report Date/Time: 12/22/2020 3:46:14 PM Fund Years: 2022 through 2031 WRRF Arc Flash Study(WRRF) $0.00 $0.00 $20,000.00 $0.00 $0.00 $20,000.00 Biosolids Upgrades $0.00 $0.00 $300,000.00 $0.00 $0.00 $300,000.00 Centrifuge#3 $0.00 $0.00 $0.00 $0.00 $1,500,000.00 $1,500,000.00 DAFT#3 $0.00 $0.00 $0.00 $0.00 $1,750,000.00 $1,750,000.00 Digester#7-Construction $0.00 $0.00 $0.00 $0.00 $1,200,000.00 $1,200,000.00 Equipment Replacement- $0.00 $0.00 $15,000.00 $0.00 $0.00 $15,000.00 Lab Equipment Equipment Replacement- $0.00 $0.00 $47,000.00 $0.00 $0.00 $47,000.00 UV Bulb Replacement McDermott Road Trunk $0.00 $0.00 $0.00 $0.00 $2,250,000.00 $2,250,000.00 Sewer Project Mechanic IV $80,905.33 $3,495.00 $6,732.00 $0.00 $9,000.00 $100,132.33 New NPDES Permit $0.00 $0.00 $0.00 $0.00 $3,000,000.00 $3,000,000.00 Compliance Projects S.McDermott Lift Station $0.00 $0.00 $0.00 $0.00 $3,200,000.00 $3,200,000.00 (Victory) Sewer Line Extensions/ $0.00 $0.00 $0.00 $0.00 $400,000.00 $400,000.00 Adjustments Sewer Main Replacements $0.00 $0.00 $0.00 $0.00 $1,300,000.00 $1,300,000.00 Vehicle Replacement-2005 $0.00 $0.00 $0.00 $0.00 $44,000.00 $44,000.00 Ford Ranger Vehicle Replacement-2008 $0.00 $0.00 $0.00 $0.00 $44,000.00 $44,000.00 GMC 1500 Vehicle Replacement-2015 $0.00 $0.00 $0.00 $0.00 $350,000.00 $350,000.00 CCTV Van WRRF Plant Capacity $0.00 $0.00 $0.00 $0.00 $2,000,000.00 $2,000,000.00 Project Dept Total $80,905.33 $3,495.00 $388,732.00 $0.00 $17,047,000.00 $17,520,132.33 $397,930.10 $28,282.00 $1,258,855.91 $0.00 $23,556,222.00 $25,241,290.01 Page 230 Page 37 of 38 ,tem#,6. ICI CFP Summary Report By Fund FY Snapshot: Current Report Date/Time: 12/22/2020 3:46:14 PM Fund Years: 2022 through 2031 .. On Going One Time Transfers CapitJPMMM'"W- Total Operating Operating 1 Page 231 Page 38 of 38