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HomeMy WebLinkAboutRetail West Prelim Concept RptMay 24, 2002 Mayor Bob Corrie City of Meridian 33 E. Idaho Ave. Meridian, ID 83642 RETAIL REAL ESTATE DEVELOPMENT PROJECT SERVICES Re-* Preliminary Concept Report Ten Mile Interchange Dear Mayor Corrie: Thanks for meeting with our development team again this week, including Frank Egan and Catherine Byers of Eastboume Investments, LTD, Mike Ballantyne and myself. We came away again, from another meeting with you, with a sense of deep commitment and municipal support for the goals and needs of our project area. I thought it would be helpful for you to have a copy of thc enclosed proposal by Gary Funkhouser of Earth Teeh for the Preliminary Concept Report for the Ten Mile Interchange. The scope of this report has been approved by Pam Lowe of ITD District 3. The projected fee is $65,969 but it is our thinking that we ought to allow $80,000 as a budget. We hope Meridian is able to share in the cost of this study. It could be considered a reimbursable cost under our pending latecomers structure and would certainly display unity in leadership toward achieving our common goal. Thanks again for your time and encouragement. We had several other very productive meetings while Frank and Catherine were in Boise. I will continue to keep you posted. Sincqi~, President PROPERTIES, LLC Cc: Frank Egan (w/o Enc.) File (w/o Enc.) BOISE CiTY NATIONAL BANK BUILDING · 805 WEST IDAHO. SUITE 302 · BOISE. IDAHO 83702 (208) 331-0110 · FAX (208) 331-O220 307i E. Franklin Road, Suite 301. Meridian, Idaho 8364.- February 5, 2002 Eric Davis Retail West Properties 805 W. Idaho Suite 302 Boise, Idaho 83702 Proposal Request Preliminary Concept Report for the Ten Mile Interchange Dear Mr. Davis: Earth Tech, Inc. is pleased to submit this revised Scope and cost estimate for the Preliminary Concept Report for the Ten Mile Interchange. We have assembled a team of experts with the dedication and vision to ensure the successful delivery of this project. Our team will provide support throughout the design phase of the project. Our team includes the following professionals: Power Engineers Porter's Land Surveying The Land Group Terracon Peyron & Associates Environmental Studies Topographic Surveys Landscape Architecture Geotechnical Investigations Public Participation Jim Jensen Clyde Porter Dave Koga Mike Merhar Scott Peyron (208) 3 78-0022 (208) 344-3650 (208) 939-4041 (208) 323-9520 (208) 388-3800 Not ali of the above professionals will be utilized in the preliminary concept phase of the project. Earth Tech will make the Ten Mile Interchange project our top priority. We commit that our Project Manager (Dan Thompson, PE) and key personnel will meet the Eastboume's quality and schedule expectations. If you have any questions during the evaluation process, please do no hesitate to contact either Dan Thompson or myself at 208-855-2000. Very truly yours, Earth Tech 9ary R.,.Zkhouser, PE Pro'~rafft Director L:GroqdBizlX-vll~.lA¢lJDakol~-IOMil~lProplR~P.l~vi$ R R T H ~ T E C H ~5m2 Telephone 208.855.2000 Facsimile :o8.855.zo6o AZ - #t6o47t CA - #64~6~9 Eastburne Investments LTD/Preliminary Concept Report tar the Ten Mile Interchange February 2002 SCOPE OF WORK TEN MILE ROAD INTERCHANGE Introduction This scope of work has been prepared to demonstrate Earth Tech's approach to the project development of the Ten Mile Interchange Project. The detailed scope of work has been prepared from site visits, discussions with ITD, and our understanding of lTD procedures and practices. There are six major tasks involved with the work. They are: Task I - Pre-operations Conference and Administration Task 2 - Inventory, Data Collection, and Supplemental Field Surveys Task 3 - Soil and Material Investigations Task 4 - Preliminary Investigations Task 5 - Preliminary Environmental Investigations Task 6 - Preliminary Concept Report Task 7 - Public Participation Our understanding is that the scope of work for the project is only through the preparation and ' submittal of the Preliminary Concept Report. Our approach to the project will be to keep all participants, proposed project partners and stakeholders informed of all key decisions as they are being developed. All of the key aspects will have been discussed with Eastboume, ITD, FHWA and local agencies as the Preliminary Concept is being developed. Decisions will be documented and required concurrence will be obtained prior to incorporation into the document. 1 PRE-OPERATIONS CONFERENCE AND ADMINISTRATION This task will serve to initiate the project, clarify all standards and requirements, and establish project protocol. 1.1 General Administration This task will consist of the daily management of the project and involves administrative tasks of a general nature that are required of the Consultant during the course of project development, including Subconsultant administration and setting up project accounting procedures. E A R T H ~) T E C Eastburne Investments LTl)/Preliminary Concept Report tb~ the Ten Mile Interchange February 2002 1.2 1.3 2.1 2.2 2.3 Pre-O~mtions Conference Earth Tech representatives, including the project manager and key project engineers, lTD, ACHD and FHWA, will attend the conference. At this meeting, the scope of work, contract terms, etc. will be reviewed to assure a thorough understanding by all parties and project responsibilities, assigned project schedules, deadlines, and deliverables will also be reviewed. A site reconnaissance will be conducted. Review areas of concern, key design issues and project Coordination issues with team members. Prepare field notes of issues discussed. Discuss possible interchange configurations. Responsible Parties: Eastbourne, Earth Tech, ITD, FHWA Coordination and Meetings Weekly meetings will be held with team members to discuss progress and determine needs for the following week. ET will hold Biweekly meetings with the client to discuss progress. To keep the project on a fast track schedule, Earth Tech will coordinate all aspects of the project with the decision making agencies (lTD, ACI-ID, FHA) to make sure key decisions are made in a timely fashion. INVENTORY, DATA COLLECTION AND FIELD SURVEYS This task consists of field survey work, other data collection, required for developing the Preliminary Concept for the project. It is our understanding that minimal survey work has been done in the proposed interchange area. We have assumed that the COMPASS ortho photos will be available to use as a base map. Review Existing Survey Data Existing survey data (control, mapping of adjacent property) will be obtained from Eastbourne, COMPASS and ITD. The project manager and team members will review this data to determine the type of information available and any additional data requirements. This information will be used tct develop base mapping for the project. Responsible Party: Earth Tech Base Map The Consultant will acquire a scaled aerial photo from COMPASS to augment the base information required for the Preliminary Concept Study. Verify and locate survey control established for the aerial mapping. Obtain and Review Existing Alignment Data · Obtain existing survey data and control; electronic copies of base maps, aerial Mapping; and existing right-of-way maps, highway construction plans, record of surveys, deeds for adjacent/affected properties, and tax assessor maps and Zoning data. · Obtain previous studies and reports that have been developed for or related to the Project. E A R T H ~ c v Eastburne Investments LTD/Prelmfinary Concept Report for the Ten Mile Interchange February 2002 Obtain relevant planning documents from ITD, ACHD, COMPASS and other agencies, as appropriate. Contact appropriate agencies and individuals to obtain existing data that may be useful in the development of the Project. Responsible Party: Earth Tech 3 SOILS AND MATERIALS INVESTIGATION Geological reconnaissance and gcotechnical investigations are specifically excluded from this Scope of Work. 4 PRELIMINARY INVESTIGATIONS This task consists of the establishment of engineering requirements for preliminary design, and will include the preliminary studies identified below. The following assumptions have been made in developing this scope: · A maximum of three preliminary alignments will be included in the Preliminary Concept Report. · 'lTD has gathered traffic data and future projections for all segments of the roadway and at the interchange area. It is assumed that this data will be adequate for Earth Tech's use in preparing the traffic study. No additional projections or counts are anticipated. 4.1 Utility Investigations Utility companies will be contacted to obtain existing records of utilities within the project limits. This information will be used in conjunction with field survey data to determine actual utility locations within the project limits. Incorporation of utilities within thc design will be investigated. Responsible Party: Earth Tech 4.2 Obtain Existing Data · Obtain existing survey data and control; electronic copies of base maps, aerial mapping; and existing right-of-way maps, highway construction plans, record of surveys, deeds for adjacent/affected properties, and tax assessor maps and zoning data. · Obtain previous studies and reports that have been developed for or related to the Project. · Obtain relevant planning documents from lTD, City of Meridian, COMPASS and other agencies, as appropriate. · Contact appropriate agencies and individuals to obtain existing data that may be useful in the development of the Project. E A R i' H ~ T E C H 3 Eastburne Investments LTD/Preliminary Concept Report tbr the Ten Mile Interchange February 2002 4.3 Traffic Studies Traffic studies will need to be completed for the project to support proposed standards and construction requirements, lTD has also indicated they would like to know what improvements on 1-84 would be needed to support an interchange at this location. Will construction be needed on 1-847 A traffic report answering Eastbourne and ITD's concerns will be prepared. Responsible Party: Earth Tech Deliverable: Traffic Report 4.2.1 Review Traffic Volumes, Studies, and Projections Obtain and review traffic projections that ITD and Eastboume's traffic consultant have completed and determine if any additional traffic information is necessary. If it is, a request will be submitted for the information, or traffic counts will be completed by Earth Tech as an extra cost. Responsible Party: Earth Tech 4.2.2 Prepare Traffic Report The capacity analysis will be prepared for all ramp approaches and ramp terminals. Lane and intersection configurations will be determined. Required documentation will be prepared and submitted. Responsible Party: Earth Tech -Deliverable: Traffic Report 4.3 Existing Ten-Mile structural analysis: For this study it is assumed that the existing over crossing will be replaced. 5.1 PRELIMINARY ENVIRONMENTAL INVESTIGATIONS A preliminary environmental document will be prepared for submittal with the Preliminary Concept report. The primary purpose of this task is to identify potential environmental issues. Upon selection of an alternative and review of the preliminary Environmental report. Additional environmental studies will be required. No Archeological Clearance or NPDES Permit Checklist will be completed for this Preliminary Concept Report. lTD Form 654 Preliminary Environmental Evaluation ITD Form 654 will be prepared with the necessary back-up information and reports. Responsible Party: Earth Tech E A R T H ~ T E C H 4 Eastburne Investments LTD/Prclimhmry Concept Report for tile Ten Mile Interchange February 2002 5.2 ITD Form 654 A Hazardous Wastes/Materials Preliminary site Assessment lTD Form 654 A will also be prepared with the necessary back up information and reports. Our scope assumes this work will be confined to only the research necessary for and completing required ITD 654 a preparation. Responsible Party: Earth Tech 5.3 Contact Agencies and Officials Local, state and federal agencies and concerned individuals, which may have an interest in the project, will be notified and input from them will be solicited. Responsible Party: Earth Tech 6 6.1 6.2 6.3 PRELIMINARY CONCEPT REPORT Preparation of Design Standards Design Standards will be prepared using lTD form 783-A and lTD Access Control form 606. Following lTD approval, all project team members will be advised of these design parameters. Responsible. Party: Earth Tech Deliverables: lTD Form 783-A and lTD Form 606. Alternatives Analysis An engineering analysis and economic comparison of alternatives considered for the project will be conducted and a recommendation made for the preferred alternative. ITD has indicated that they want a thorough economic analysis for this project. The alternatives will NOT investigate the usage'of the existing Ten- Mile over-crossing in the Preliminary Concept. This includes needs and costs for rights of way beyond that which is normally prepared at the Preliminary Concept stage. The design efforts performed by the Consultant will be developed in accordance with the requirements of the lTD Design Manual or as directed by ITD District 3 personnel. The conceptual design will bo performed to a detail sufficient so the project can be appropriately programmed in the State Transportation Improvement Plan. Responsible Party: Earth Tech Deliverable: lTD Form 783-A Design Exceptions In the event that exceptions to design standards are required for any reason, a Design Exceptions Report will be completed detailing the standard, the proposed exception, and the reason for the exception. Responsible Parties: Earth Tech, Terracon Deliverable: ITD Form 783-B E A R I* fl ~9 T E C H 5 Eastburne Investments LTl)/Preliminary Concept Report t~r iht: Ten Mile Interchange February 2002 6.4 Prepare Alternative Cost Estimate A cost estimate will be prepared so alternatives can be compared and budgets can be determined. The cost analysis will be sufficient so that it can be utilized to determine partner's possible cost sharing responsibilities. Responsible Party: Earth Tech Deliverable: Opinion of Cost 6.5 6.6 Prepare Preliminary Concept Report A complete Preliminary Concept Report will be prepared for approval, using all information developed to date. Responsible Party: Earth Tech Deliverable: Preliminary Concept Report ITD Review A three-week period for review of the Preliminary Concept design has been estimated. 6.7 6.8 Attend Preliminary Concept Review Meeting The project team will attend a Preliminary Concept review meeting at Earth Tech's Office. Responsible Party: Earth Tech Revise and Resubmit Preliminary Concept Earth T~,ch will review the comments from the review meeting and incorporate them into the Preliminary Concept report and resubmit for signature. 7 PUBLIC PARTICIPATION 7.1 Public Participation Public Participation will be limited to one open house format informational meeting. The meeting will occur following the initial submittal of the Preliminary Concept. The consultant will: · Prepare up to three exhibit boards for this meeting and will attend the meeting. · Prepare a hand out describing the alternatives for the meeting and a comment sheet. · Compile the comments. E A R T H ~.~ T E C 6 Eastburne Investments LTD/Preliminary Concept Report l<~r thc Ten Mile Interchange February 2002 E A R T H ~ 1' E (~ H 7 Earth Tech Ten Mile Interchange Man-Day Estimate PREOPERATIONS AND ADMINISTRATION 1.1 General Administration 1.2 Pre-Dp Conference 1.3 Coordination and Meetings INVENTORY, DATA COLLECTION & FIELD SURVEYS 2.1 Review Existing Data 2.2 Base Map 2.3 Obtain and Review Existing Alignment Data 3. SOILS AND MATERIALS INVESTIGATION Not part of this project 4. 4 PRELIMINARY INVESTIGATIONS 4.1 Utility Investigations 4,2 Traffic Studies 4.2.1 Review Traffic Volumes, Studies, and Proj. 4.2.2 Prepare Traffic Report M-D I M-D M-D M-D M-D I M-DI M-D 8.0 2.0 4,0 2,0 1.5 0.5 1.0 5.7 0.5 4.5 0.5 0.2 2.4 0.1 1.0 1.0 1.2 0.2 1.0 3.0 1.0 2.0 0.3 I 0.51 I I 0.51 I I I I 1.9 0.1 0.5 1.0 0.3 18.5 0.5 1.0 15.0 1.0 1.0 5o PRELIMINARY ENVIRONMENTAL STUDIES 5.1 lTD Form 654 Preliminary Environmental Evaluation 5.2 lTD Form 654 A Hazardous Wastes 5.3 Contact Local Agencies 6. PRELIMINARY CONCEPT REPORT 6.1 Preparation of Design Standards 6.2 Alternatives Analysis 6.3 Design Exceptions 6.4 Prepare Altemative Cost Estimate 6.5 Prepare Preliminary Concept Report 6.6 lTD Review 6.7 Attend Preliminary Concept Review Meeting 6.8 Revise and resubmit concept PUBLIC PARTICIPATION 7.1 Public Participation Meeting 3.7 0.2 3.5 2.7 0.2 2.5 2.5 2.0 0.5 2.2 2.0 0.2 15.0 3.0 9.0 3.0 0.9 0.2 0.5 0.2 3.5 0.5 3.0 5.5 0.5 2.0 1.5 1.5 0.4 0~ 0.2 1.0 0.5 0.5 4.2 0.2 0.5 1.0 2.0 0.5 I 5.01 0.51 0.51 .01 2.01 I I .ol TOTALMAN-DAYS SUlaMARY I 89.31 5.41 23.01 40.51 11.51 0.01 ~.01 7.91 Ten Mile MANDAY ESTIMATE I & II Earth Tech 1. SALARY COST A. Summary Estimatated Man-Day Time & Salary Costs I Principal 2 Sr. Engineer 3 Engineer 4 Designer 5 Draftsman 6 Field 7 Clerical B. Payroll Burden, Fringe Benefits Cost & Overhead Payroll Burden 5.4 Man-Days 406.32 @ 23.0 Man-Days 301.34 @ 40.5 Man-Days 228.12 @ 11.5 Man-Days 165.68 @ 0.0 Man-Days 150.56 1.0 Man-Days 144.00 @ 7.9 Man-Days 96.00 TOTAL SALARY COST $ 21,171.57 X 1.61 = $ 2. NET FEE Computed at 13.5% of Assigned Engineering Costs $ 55,257.81 ).135 $ 468.00 $ 234.00 48.00 86.25 1,615.19 800.00 3. OUT-OF-POCKET COSTS Plots (22x34) 60'{~$7.80 Plot~ (11x17) 120 @ $1.95 Printing (400 COPIES @ .12) $ Mileage ( 250 ~ $0.3451MI) $ Computer usage@2.2609xman-hours $ Miscl. photographs,postage,delivery ere $ SUMMARY OF COSTS I A EMPLOYEE PAYROM. B PAYROLL BURDEN AND FRINGE BENEFITS 2 NET FEE 3 OUT-OF-POCKET III Subconsultant IV Subconsultant (Terracon-Geo. Tech) (Power) 2,194.13 6,930.91 9,238.86 1,905.27 144.00 758.40 21,171.57 34,086.23 = $ 7,459.80 = $ 3,251.44 = $ 21,171.57 = $ 34,086.23 = $ 7,459.80 = $ 3,251.44 EARTH TECH - TOTAL I & II = $ 65,969.05 TOTAL PROJECT t $ 65,969.05 [File]lET-Costs Page i 2/5/2002