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Home My WebLink About2020-10-20 RegularL E IDIAN= - City Council Regular Meeting City Council Chambers, 33 East Broadway Avenue Meridian, Idaho Tuesday, October 20, 2020 at 6:00 PM Minutes VIRTUAL MEETING INSTRUCTIONS Limited seating is available at City Hall. Consider joining the meeting virtually: https://us02web.zoom.us/j/85669707766 Or join by phone: 1-669-900-6833 Webinar ID: 856 6970 7766 ROLL CALL ATTENDANCE PRESENT Mayor Robert E. Simison Councilman Joe Borton Councilman Brad Hoaglun Councilman Treg Bernt Councilwoman Jessica Perreault Councilwoman Liz Strader ABSENT Councilman Luke Cavener PLEDGE OF ALLEGIANCE COMMUNITY INVOCATION ADOPTION OF AGENDA Motion to adopt the agenda as amended made by Councilman Bernt, Seconded by Councilman Hoaglun. Voting Yea: Councilman Borton, Councilman Hoaglun, Councilman Bernt, Councilwoman Perreault, Councilwoman Strader CONSENT AGENDA [Action Item] Motion to approve the amended consent agenda (Item 6 amended) made by Councilman Bernt, Seconded by Councilman Hoaglun. Voting Yea: Councilman Borton, Councilman Hoaglun, Councilman Bernt, Councilwoman Perreault, Councilwoman Strader Compass East Parcel Water Main Easement No. 1 Compass East Parcel Water Main Easement No. 2 Acceptance Agreement for the Display of Artwork in Initial Point Gallery for November 2020 Between City of Meridian and Melissa Reche' 4. Third Addendum to City Utilities Reimbursement Agreement by and Among the City of Meridian, the Ada County Highway District, and Costco Wholesale Corporation 5. Services Contract Agreement Between the City of Meridian and American Cleaning Services for Janitorial Services for Fiscal Year 2021 Through Fiscal Year 2025 6. Resolution No. 20 2232 Amended Resolution to No. 20-2237: A Resolution of the Mayor and City Council of the City of Meridian to Amend the City of Meridian Standard Operating Policy and Procedure Manual by Amending Policy and Procedure 4.2 - Vacation Leave Benefits; Policy and Procedure 4.5 - Bereavement Leave; Policy and Procedure 4.11 - Paid Parental Leave (PPL); Policy and Procedure 5.4 - Education Reimbursement; and Policy and Procedure 5.5 - Director Benefit Program; and by Creating a New Policy and Procedure 5.6 - Retirement Match Program 7. Resolution No. 20-2235: A Resolution to Amend the City of Meridian's Citywide Records Retention Schedule; and Providing an Effective Date 8. AP Invoices for Payment - 10-14-21 - Special - $844,940.28 9. Invoices for Payment - 10-21-20 - $2,492,606.78 ITEMS MOVED FROM THE CONSENT AGENDA [Action Item] PUBLIC FORUM - Future Meeting Topics The public are invited to sign up in advance of the meeting at meridiancity.oWl forum to address elected officials regarding topics of general interest or concern of public matters. Comments specific to active land use/development applications are not permitted during this time. By law, no decisions can be made on topics presented at Public Forum. However, City Council may request the topic be added to a future meeting agenda for further discussion or action. The Mayor may also direct staff to provide followup assistance regarding the matter. ACTION ITEMS Public Hearing process: Land use development applications begin with presentation of the project and analysis of the application by Planning Staff. The applicant is then allowed up to 15 minutes to present their project. Members of the public are then allowed up to 3 minutes each to address City Council regarding the application. Citizens acting as a representative of a Homeowner's Association may be allowed up to 10 minutes to speak on behalf of represented homeowners who have consented to yielding their time. After all public testimony, the applicant is allowed up to 10 minutes to respond to questions and comments. City Council members may ask questions throughout the public hearing process. The public hearing is then closed, and no further public comment is heard. City Council may move to continue the application to a future meeting or approve or deny the application. The Mayor is not a member of the City Council and pursuant to Idaho Code does not vote on public hearing items unless to break a tie vote. 10. Public Hearing Continued from September 15, 2020 for Jocelyn Park Subdivision (H-2020-0067) by Bonnie Layton, Located on the South Side of W. Victory Rd., Approximately 1/4 Mile West of S. Meridian Rd. A. Request: A Preliminary Plat consisting of 67 single-family residential lots and 7 common lots in an existing R-8 zoning district. Motion to approve made by Councilwoman Strader, Seconded by Councilman Borton. Voting Yea: Councilman Borton, Councilman Hoaglun, Councilman Bernt, Councilwoman Perreault, Councilwoman Strader 11. Public Hearing for Gemstone Center No. 3 (H-2020-0094) by Tamara Thompson of The Land Group, Inc., Located at 965, 1021, 1075 and 1135 N. Hickory Ave. A. Request: Easement Vacation to vacate utility easements established along interior lot lines of Lots 1-4, Block 4 of the Gemstone Center No. 3 subdivision to complete property boundary adjustment that merges all four lots into one lot. Motion to approve made by Councilman Hoaglun, Seconded by Councilman Bernt. Voting Yea: Councilman Borton, Councilman Hoaglun, Councilman Bernt, Councilwoman Perreault, Councilwoman Strader FUTURE MEETING TOPICS EXECUTIVE SESSION 12. Per Idaho Code 74-206A(1)(a) To deliberate on a labor contract offer or to formulate a counteroffer. Amended to add Per Idaho Code 74-206(1)F: To communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated. Motion to enter amended Executive Session made by Councilman Bernt, Seconded by Councilman Hoaglun. Voting Yea: Councilman Borton, Councilman Hoaglun, Councilman Bernt, Councilwoman Perreault, Councilwoman Strader In to Executive Session: 7:09 pm Out of Executive Session: 8:02 pm ADJOURNMENT 8:02 pm