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HomeMy WebLinkAbout2005 08-30 Special Meridian City Council Special Meetina AuQust 30. 2005. The regular meeting of the Meridian City Council was called to order at 6:02 P.M., Tuesday, August 30, 2005, by Mayor Tammy de Weerd. Members Present: Mayor Tammy de Weerd, Keith Bird, Shaun Wardle, Charlie Rountree, and Christine Donnell. Others Present: Bill Nary, Will Berg, Anna Canning, Brad Watson, Bill Musser, Ron Anderson, Kenny Bowers, Len Grady, Doug Strong, and Stacy Kilchenmann. Item 1: Roll-call Attendance: Roll call. X Shaun Wardle X Charlie Rountree X X Christine Donnell X Keith Bird Mayor Tammy de Weerd De Weerd: I will call this special meeting of City Council to order. It is Tuesday, August 30th. It's two minutes after 6:00 o'clock. We welcome you all here tonight. We will start with roll call attendance. Mr. Berg. Item 2: Pledge of Allegiance: De Weerd: Item No.2. We will be led today by two-year old Riley Rodriguez. If you will all rise? Rountree: Maybe. De Weerd: Maybe your mom will. (Pledge of allegiance recited.) Item 3: Community Invocation by Bill Nary. De Weerd: You know, I do have a pin for Riley. And probably some candy as well. Thank you for joining us tonight. Item No.3 is our community invocation. And since I always -- since I don't have anyone on here, I will ask our city attorney to, please, lead us in the community invocation. If you will, please, join us or take this as an opportunity for a moment of silence. Nary: Lord, we thank you for this opportunity tonight. We ask for wisdom upon Council and Mayor as they wrestle with the issues of the city this evening. We ask for your wisdom on our city and the blessings upon our town and our country. God, we are through a difficult time and there are people in this country suffering greatly with the circumstances in the south and Florida and Louisiana. We just ask for your wisdom and Meridian City Council Special Meeting August30,2005 Page 2 of 24 enlightenment on these situations, God, and that the wisdom that is necessary to perform and all the many things for the city in both in our state and here, as well as throughout the country, that you guide their hand and guide their choices that they make, God. And we ask your blessings upon our city in your name, amen. Item 4: Adoption of the Agenda: De Weerd: Thank you, Mr. Nary. I'm glad you didn't cry. Okay. Item No.4 is adoption of the agenda. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we adopt the agenda as published. Rountree: Second. De Weerd: Okay. Motion to approve the agenda as published. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: ALL AYES. Item 5: Consent Agenda: A. Findings of Fact and Conclusions of Law for Approval: TCU 05-001 Request for transfer of Conditional Use Permit for a childcare center for ABC Childcare and Preschool by Leslie Gonzalez - 650 West Broadway Avenue: B. Lease aareement with Farmers and Merchants State Bank: De Weerd: Item 5 is the Consent Agenda. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we approve the Consent Agenda as published and for the Mayor to sign and the Clerk to attest on all proper papers. Rountree: Second. De Weerd: Okay. Motion to approve the Consent Agenda. If there is no further discussion, Mr. Berg, will you call roll. Meridian City Council Special Meeting August30,2005 Page 3 of 24 Roll-Call: Bird, yea; Rountree, yea; Wardle, yea; Donnell, yea. MOTION CARRIED: ALL AYES. Item 6: Items Moved from Consent Agenda: De Weerd: Item 6. We had no items moved from the Consent Agenda. Item 7: Public Hearing: 2005/2006 Fiscal Year Budget: De Weerd: So, Item 7 is our Public Hearing on our 2005-2006 fiscal year budget. I will open this Public Hearing with opening remarks from our finance director. Or our CFO. Kilchenmann: Whatever I am. I have quite a few slides, but I promise I will talk really fast, and so if anyone has a question and I'm going too fast, please, slow me down or jump up and ask a question or whatever. Okay. First, to look at the overall picture, the total FY06 budget request by major fund, that graph shows the three major funds, General Fund, Enterprise Fund, and the Special Services -- or the development -- no, actually, Development Services is part of General Fund. So, it's just the Enterprise and the General Fund. Is 89 million dollars. And that shows you that a big chunk of that is carried forward. In other words, projects that were started in prior fiscal years and have not yet been completed, so we keep carrying the money forward and re-appropriating it, so it is not new money. If we look at the budget request by class, you can see, again, 29 percent of the entire budget or almost a third of it is that carried forward. Council outlay is over a third of it, with the remaining amount being personnel and operating. So, I may talk -- the presentation is going to be divided into the level at which we appropriate, which in our case is by fund. And in addition to the Enterprise Fund and the General Fund, we also have the Development Services Fund, which is part of the General Fund. The Park Impact Fund, which is our only restricted fund and part of the General Fund. And the Capital Improvement Fund, which is also part of the General Fund. So, starting with the General Fund, excluding the Development Services, Capital Improvement, we have 16.6 million dollars of revenue forecast and as you can see, obviously, the majority of that, 62 percent, is property tax. With the only one coming in close to second being state revenue sharing. The other sources are relatively minor and this graph does include those restricted park impact fees. I just wanted to talk, because -- yes. Rountree: Madam Mayor? De Weerd: Yes, Mr. Rountree. Rountree: Just a question on that. The carry over funds are distributed amongst those various accounts, then, in terms of revenues? Kilchenmann: On some of them I have and some of them I don't. Meridian City Council Special Meeting August30,2005 Page 4 of 24 Rountree: I don't need to know. percentages or -- I just -- are they in these numbers in these Kilchenmann: No. No. Rountree: -- are they separate? Kilchenmann: No. They will be shown separately. Rountree: Okay. Kilchenmann: So, I just wanted to talk a little bit about the work that we did in preparation for the Tax Commission hearing that we went through, the interim legislative tax committee. We were just kind of looking at the levy rate and I know we have talked a lot about how our levy rate is dropping, so this -- these were a couple of graphs that we put together and we looked at our permit sales and, as you can see, those have just gone up. Well, the forecast for a levy rate just continues to go down. Another thing we looked at -- well, what would be the impact if they took new construction away from us and this shows the dollar value of new construction that we have -- the tax value that we have gotten each year? And from FY05 to FY06 it just -- it was astronomical. I think it was almost 500 million dollars and twice as much as in the prior year. Well, if we lost that new construction, it would have a huge impact, because the pink line on the top graph is just our tax at our three percent rate and that kind of just goes along barely increasing at that three percent rate. Well, the line above shows that -- the property tax that we -- additional tax we get because of growth and the bottom graph is similar, it just adds in the annexation. And annexation, really, varies. I wouldn't say it's a major source for us. It was in the past couple years, because there was some big annexations. Other years it's just been relatively minor, because we haven't annexed very much property. Then, I looked at kind of where are we going or what do we need to think about in the future. And so I looked at our base, which is the pink line, compared to our revenue, which is the yellow line. And the first graph shows -- if we took our historical base growth, base being personnel and operating, and we looked at six years, so FY01 through FY06, we have grown about 17 percent in the base and our average revenue growth has been 12.5 percent. So, if we continued with our revenue staying at that 12.5 percent growth, base would cross the revenue in FY08. Then I looked at what about the last three years, FY03 to FY06, and that would be -- we have grown 19 percent in the base. So, that means we would cross over in the next year. If we grew at a ten percent rate, we would never cross over. Assuming the 12.5 percent growth. And these, of course, are all scenarios that can change -- we can change them, the numbers. De Weerd: And we didn't share that with the income tax committee, because we didn't want to confuse them. Kilchenmann: Yeah. Yeah. We didn't share all this information. And, then, I did give you a handout. I talked about the growth in the base, but the handout I gave you, which Meridian City Council Special Meeting August 30, 2005 Page 5 of 24 I promise I'm not going to go over, is a history of our expenditures by General Fund, adjusted for inflation, and with the numbers broken down per capita and I'm sure you will take this home tonight and be pouring over it. Or you will look at it during the wastewater plant presentation. But you can see that, actually, per capita we have not changed very much. In other words, we have been pretty consistent. So, it's not like we really are -- our increases have kept -- been at the rate of the population increase. We haven't increased over the amount of the population increase. Okay. To go briefly through the enhancements that are requested for FY06, I will start with Parks and Recreation. Their total request totals 997,850 dollars. Includes a couple personnel, some equipment and maintenance from the General Fund. The personnel is from the General Fund. And in addition to the land purchase account of 100,000, so that we can continue to match impact fees with our General Fund dollars. On the Impact Fee side it's 870,250 dollars. There is three different partnerships that we have allotted money to join with Hero's Park, Adventure Island, and Kiwanis Park restrooms. And, then, some city projects, fire station park restroom, and Season's Park, Champion Park picnic shelter, Settlers maintenance building, update the capital fee impact -- the capital improvement plan and, then, also a land purchase from the Impact Fee account. And moving on to the fire department. A very modest one page this year. The big thing is a new fire engine and there is some miscellaneous equipment purchases and, then, some consulting to work on the new EMS program that will start this fall. The police department enhancement, this year the police were our biggest chunk of our General Fund appropriation. Includes nine patrol officers, some various capital for just various equipment, adding back a school resource officer, a criminal investigator, and, then, again, some -- and some capital amounts to go with that. Software, because they are on the cutting edge of technology in our police department. Then, on the administrative side, we have the Finance Department, a purchasing agent, that's split with the Enterprise Fund. The HR Attorney Department, which I, actually, should separate that and this is pretty much the HR Department. Some training, some wellness kind of programs, part-time office help, and, then, on the HR side a legal intern. Information Technology has 56,000 dollars worth of requests that includes a spam filter and just several small pieces of equipment. The Mayor is 84,000. That includes a communication coordinator, which is split between all three funds. Some money for the historical preservation -- is it task force? Committee? Rountree: Commission. Kilchenmann: Commission. Americorp. Just various equipment and scholarship program for Meridian High School students and the Council-- De Weerd: And Mountain View. So, Meridian and-- Kilchenmann: Oh, that's right. I was thinking of the district, but -- Meridian School District high school students. Then, the Council is an increase in Council wage for a total of 9,476 and for the Mayor of 11,845 dollars. So, if we breakdown just to look at how the budget breaks out by department, the graph on the top is what -- again, what we call base budget, just personnel and operating. You can see we spent a little over Meridian City Council Special Meeting August 30, 2005 Page 6 of 24 80 percent of our General Fund budget on public safety. That administration amount also includes our share of the Locust Grove overpass, most of which we haven't paid. Then, the bottom one is the general -- the total budget. This is the total budget, which includes the carry forward, the impact fee, and so forth. So, parks gets a larger share. So, this is a summary that you will find and I have tried to break it out, so you can see new revenue and, then, re-appropriated fund balance that matches to the carry forward and the top one is the General Fund and the bottom one is Impact Fee Fund. It's sometimes confusing and overstates our budget, because this is almost all parks, plus - - yeah. Well, administration is almost all the Locust Grove overpass, because we have been carrying that for several years. And, then, on the bottom the parks capital projects of 2.8 million. So, it kind of overstates our budget by that carry forward amount, but it's really not a new appropriation. De Weerd: Locust Grove will be built next year, so you won't continue to carry forward. Kilchenmann: Good. Then, to move on to development services. This used to be called special services, but special sounds like -- not the right name for it, so we call it -- we are calling it Development Services, budgeted revenue, and you can see the big chunk of that are license and permits that come through the building department, 87 percent. With the planning department, which is abbreviated, being the filing fees of seven percent. And fire inspections jumped up there three percent. So, the top graph is Development Services and the Capital Improvement Fund together, because typically they are both considered in the same fund. And the reason the Capital Improvement Fund is so big is because of the City Hall appropriation. But if you take that out and you look at the base budget only, on the bottom you can see that 50 percent is building and that includes fees paid to inspectors and, then, 37 percent of it is the cost of the Planning and Zoning Department. I thought this was interesting to look at kind of how this was going and what's going to be the impact in the future. The top one is just the building department. So, it's the revenue line and, then, the black line underneath are the cost we paid, basically, to inspectors. We have three full-time employees, but their wage is pretty small compared to the cost we paid inspectors. And you can see that we are increasingly getting a pretty big bang for our buck. The cost is not going upas fast as the revenue. The bottom line is just the planning department revenue compared to their base budget and the yellow line includes -- we have added streetlights, economic development, and a couple other items into that fund. So, it's not just Planning and Zoning. That 1.3 million in FY05, that's pretty much the cost that the General Fund would have to absorb if the building slowed down. So, it's just something to think about in the future, but those costs will need to be absorbed back into what we typically think of as just the General Fund by itself. See, their enhancements -- planning department has five different studies. They are sharing with the city clerk. We are adding another position, a deputy city clerk. A vehicle. And, then, just some software. And other items in that fund are miscellaneous small items that make up 133,OOO-gateway art, increase in our transit dues, their share of the communication coordinator. An important one, some web development, so that more application work can be done online from advertising. Then, the Opticon, which are the traffic -- emergency signal thing-a- boppers. Those are for Ron. And, then, our favorite, most exciting one, that Capital Meridian City Council Special Meeting August30,2005 Page 7 of 24 Improvement Plan, the City Hall. Fifty percent of it, 4.5 million. And also 60,000 dollars to go toward the K9 building that's being built for the police department. So, there is their summary. And, again, they have the re-appropriated fund balance. And the Enterprise Fund, the last fund, this one -- that's why I was hesitating on Mr. Rountree's question, but this one I did put both of them on there. I put -- no, this isn't the carry forward. This is just use of fund balance for the current year of 13.7 million and new revenue generated at 24 million. And, then, here is how it breaks down as far as their budget. It's 59 million, but 36 percent of that is projects carried forward. And, then, second to that, the wastewater treatment plant. So, if you look at it by department, with the bright yellow being carry forward, you can see all that wastewater plant cost being -- stili being carried forward. And, then, that next big chunk of their budget being capital, with their base budget being much smaller, their personnel and operating. So, again, this just looks at their revenue compared to their base budget. And, then, that capital jumping up there for the wastewater plant expansion. Water department enhancements, about 930,000. Two additional personnel. Some additional funds for the proposed new office building. Then, various continuing projects, well rehab, fill station, water line extensions, and equipment and consulting costs. The big one, the wastewater treatment plant, 24.7 million. There is an addition to phase one, which we initially budgeted phase one last year and we need 13.5 million more to add to phase one. And five million for the Black Cat Trunk. Land purchase around the plant, 1.2 million. And various contracts and equipment for five million. Public Works and engineering. Most of theirs is in personnel. Three additional people and just some various software, consulting, and equipment, et cetera. And the big one, they get to share in the City Hall, 4.5 million. And, then, there is some other enhancements that are just -- like the staff of the purchasing agent and communication coordinator, a third of that, and so fourth -- of support services they share with the General Fund. Utility billing is requesting one new person for 40,000 dollars. So, that is the Enterprise Fund summary. And that's the end. De Weerd: Thank you, Stacy. Any questions for Stacy at this time? Bird: No. It's a pretty good presentation. Donnell: Yes, it is. Kilchenmann: Thank you. De Weerd: Any comment from our general public? Council, I guess I do have a question in terms of the request from Boise Valley Economic Partnership. It was left open-ended during our budget presentation. You were going to take that into further consideration after having a chance to review the materials that were given to you. And we -- I had budgeted 25,000. There was an additional request for 25,000. And you do have that in a line budget in your budget or I think we had some still set aside. So, if it was your desire to allocate that, I would like to have that in the line item as we enter into the new budget year. Meridian City Council Special Meeting August30,2005 Page 8 of 24 Donnell: Madam Mayor? De Weerd: Mrs. Donnell. Donnell: I have not had an opportunity to meet with Nick Miller, who really spear headed this entire study for BVEP and changed the name of it to include a more partnership perception and so I guess I'm reluctant to allocate anymore than what you had budgeted at this point, until we have an opportunity to -- for more information from them. The e-mail that I received from him indicated that they had done -- their presentation was done in somewhat haste and that perhaps it wasn't as well thought out as it should have been, because they were trying to meet the deadline of all the different agencies and their budgeting cycles. And so at this point I would not be favorable in -- in increasing it, but perhaps down the road, if we see that there is a need, then, we can revisit that. Did that make sense? Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: Christine, that makes very good sense. And I agree with you wholeheartedly. I feel that they have got other work to do on their side before they just depend on the public sector to finance the whole thing and, quite frankly, I think that they did not get out and work it right. They have -. in most of the private companies that I have talked to feel that the public sector has given up and they have given up. Until something more is presented showing that they need more -- and I'm with you a hundred percent, I'm for giving them the 25,000 and if we see that it's worth the rest, we can take that up at a later date. Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: I guess I support both the comments that have been made. I was not wooed by the presentation that was made for additional funds and I'm still a little concerned at what value there is, even in the 25,000 dollars, but there is merit and synergy with the group that is being pulled together and I would be willing to maintain that level, but no more at this point in time. De Weerd: Okay. Mr. Wardle. Wardle: Madam Mayor, I believe we heard have from the Council that they would like to see the line item unrestricted, meaning that the Council in the future could choose to allocate that towards this initiative if they choose. I did hear that we need some more information and, certainly, I would be more than happy to spearhead that. In addition, the Council may find other actions and studies which may also merit that and so certainly we can bring that back forward as well. Meridian City Council Special Meeting August30,2005 Page 9 of 24 De Weerd: Okay. Thank you. So, if there is no public testimony, I will -- Donnell: Madam Mayor? De Weerd: Yes. Donnell: Prior to making a motion and acting on this budget, I just need to make a statement that I thought a lot about after I read the letter to the editor this morning in the paper about us giving ourselves raises. And I don't know if there are people here that are here in response to that, but since we gave them an opportunity to speak, I guess I would like to. One of the comments that was made -- a point that was made had to do with the fact that we as public agents give ourselves raises. And I thought about in my - - all my experiences over this long life -- and I hope it's a lot longer and maybe not so much it will be after tonight, but the -- I don't know of very many groups that don't give themselves raises. Having dealt with teachers' negotiations, they ratify the contract and they give themselves a raise. I just attended a Valley Ride meeting yesterday at the Compass headquarters and we approved the negotiations from the bus drivers and all the Valley Transit and they gave themselves a raise. There probably are every union or association that goes through a negotiating process, that's exactly what they are doing is giving themselves a raise. I just want to have it on record that even though I'm going to be voting for this budget tonight, which includes a raise, we didn't initiate that, nor did we make the decision that it was an appropriate raise. That came through a citizens' committee and I think it is appropriate. When I think of the number of hours that I am away from my family, that -- the miles that I travel to attend Valley Ride management meetings and board meetings, the many other events that we are expected to attend from the firemen's salmon barbecue to the employee picnic to ribbon cuttings and presentations and meetings, I, frankly, think that the time that we spend, plus the gas in our car and the wear and tear on our automobiles, this is pretty paltry. So, I just want to go -- now having said that, when I agreed to serve I didn't realize it was even a paid position. So, I didn't expect any pay, but considering that it is provided, I just certainly appreciate it and appreciate the consideration that's been given by the citizens committee, that it should be in keeping with the surrounding cities that our -- at least our side and that I'm going to feel very comfortable voting on it. I still wish it were 8,000 a month, instead of 8,000 a year. So, that is my soapbox tonight. De Weerd: Any other comments? Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: I'd like to thank Christine for making that comment. I feel that the process we went through is fair, it's above and beyond what state statute requires of any elected body to follow. I really appreciate the time and energy that Mr. Nary and the citizens advisory went through. I appreciate the consideration they have given the Mayor and Meridian City Council Special Meeting August30,2005 Page 10 of 24 the Council and City of Meridian in their recommendations. I like Chris, I spend a lot of time, a lot of energy, and probably not near enough in terms of getting to all the events of the city, but it does take time, it does take time away from your job, it takes time away from your family and, again, it -- I'm not here because of the compensation, but it makes it a little more comfortable. De Weerd: Anymore comment? Donnell: Well, I was on a roll, Madam Mayor; I'd like to make one more. De Weerd: Okay. Donnell: Because I forgot one part of my in-my-head speech as I was driving to work this morning. And that was the compensation that we are going to approve for you, or whoever were in this position as mayor, and, again, I'm going to say the same thing, I have been amazed at the number of events, the responsibilities, the time commitment, the time away from your family and you still have kids at home, too, which is something I can't say. I just want to spend more time with my grandchildren, so -- but I also think that that is absolutely justified and appropriate, so -- De Weerd: Thank you. Okay. I did give the audience opportunity to comment. If there is no comment, Council? Bird: I move we close the Public Hearing. Rountree: There is a comment. De Weerd: You have to come up to the mike. If you will state your name and address. Nye: Michael Nye, 2070 West Lasher Court, Meridian. De Weerd: Thank you. Nye: I had a question on how the amount of the raise was established. De Weerd: I will defer that question to Mr. Nary. Nary: Certainly. Madam Mayor, Members of the Council, and the public, at the budget hearing the Council made a determination for a preliminary amount to set in the budget. What they asked and directed me to do as the HR director was to comprise a citizens' committee to provide some feedback and input as to those amounts and what would be fair and appropriate. We comprise -- we gathered five different citizens from the community. One is the incoming Chamber of Commerce president. One person was a former Council member. One member was a member of our Planning and Zoning Commission and a former member of the Parks and Recreation Commission. One was a member of the management team for City Hearts out at Silverstone. And one was Meridian City Council Special Meeting August30,2005 Page 11 of 24 just a member of the community, just a citizen -- a long time citizen. What that group did was they evaluated the state statute and the city ordinance as to what the duties and responsibilities of both the Mayor and the City Council are. They looked at a number of different cities throughout state, small and large, Nampa, Caldwell, Boise, as well as some other states -- or other cities, like Coeur d'Alene, Lewiston, Twin Falls, Pocatello, Idaho Falls, looked at what their mayor and council compensation is, both salary, as well as other benefits that they receive. They looked at the long period of time since Council salaries has been raised. It's been more than ten years since the Council increased -- has had any increase at all. They looked at the history of the Mayor's salary in this city. One of the things they evaluated was that the way elections are geared is that the evaluation has to be done prior to each general election. The Mayor's salary was last evaluated in 2001, which was interim between election. They recognized in 2003 before the last election that that analysis, in comparison, was not accomplished -- wasn't done at that time to determine if the Mayor's salary was commensurate with the job and the responsibilities and expectations. So, they made a couple of recommendations. After looking at all of that various information and trying to philosophically decide what's the appropriate level and what's fair in comparison to what the job is and all of that, they recommended a couple of different things and that's what on the ordinance that's on the agenda, because the state statute requires that any increases also be enacted, not just by a budget, but by an ordinance. So, they recommended a few things and they signed the letter that was prepared and given to the city clerk and they recommended, first, that the Council salary be increased in the next budget. So, as of January of '06 to 8,000 dollars annually from what is currently 6,000 dollars annually. They recommended that it be increased additionally another thousand dollars the following January to 9,000 dollars. They recommended the Mayor's salary be adjusted to compensate for the fact that it wasn't done in 2003. So, they recommended an increase of five percent to the Mayor's salaries currently and also an additional five percent increase as of January 1 st of 2006. So, there is two increases, but one was meant to compensate for the fact it wasn't done when it should have been done in '03, as well as what they felt was appropriate to increase it in this coming January. They also recommend an additional increase in January of 2007 of an additional five percent and they recommended moving it to the projected number, what the Council had proposed as a possible salary was 65,000 dollars annually in this coming budget. They recommended that be moved before the next -- by the next election in 2007 for Mayor, so that would be effective in January of 2008. But in conjunction with that they also recommended that a committee like this type, made up of business leaders, citizens, former Councilmember, be formed again prior to the budget to, again, provide input to make the same sort of study and analysis as to what's appropriate, you know, commensurate with the valley and the job and the expectations and the size of the city and all those things. They recommended a couple different things in regards to salary for Mayor, Council, as well as for a mechanism in the ordinance to require that this analysis be done every year that a mayoral election is to be held prior to the budget hearing for the Council. Nye: And did the committee approve the original Council recommendation or was it adjusted? Meridian City Council Special Meeting August30,2005 Page 12 of 24 Nary: The committee recommended the original Council recommendation, but -- and, understand, the Council's recommendation at the preliminary budget was because that's the highest they could set it and statutorily once we have published a tentative budget, the Council can't increase that budget at that point. So, what the Council did was set a preliminary number of 8,000 for Council members and 65,000 for the Mayor and, then, ask for that input. The committee agreed with the 8,000 figure and, as I stated, recommended an even higher increase, an additional thousand dollars in '07. They recommended interim increases for the Mayor's salary. Instead of one one-time increase to 65,000 dollars, but interim increases and, then, getting that salary to the 65,000 dollar mark prior to the next election to be effective in January of '08. Nye: So, there is no adjustment that can be made at this point to that? Nary: Well, certainly, the Council has the ability to adjust that down to -- or to some other number or they can leave it at the 65 that they had budgeted if they wish. The ordinances on the Council's agenda tonight, that statutorily it has to be published prior to September 9th to be effective after the election. This is our last meeting before that date to accomplish that. So, they can -- the Council can amend the ordinance that's on the agenda. They can reflect some different numbers if they wish. We can correct those numbers and still publish it timely. Nye: Thank you. I'm for the raise. Rountree: Thank you. De Weerd: Thank you. Alderman: My name the Curt Alderman. My address is 1904 East Pratt Street in Meridian. And in terms of the raise for the position of Mayor and for the City Council, my comment really revolves around the fact that I -- in seeing the Treasure Valley and the rates 'of growth, the issues that the City of Meridian is dealing with, I think Meridian is a highly progressive city and I have concerns as to the well being of the City of Meridian. I think that we need to be able to reflect that the Mayor's job has increased substantially since 2001. I also think that in comparison with other positions and other CEO's, that that needs to be more balanced out and that the idea of having something for 2000 -- I think it was '07, it ought to be a little bit sooner than that. I think that in order to have good quality candidates for City Council and Mayor, that needs to be reflective right now. So, I would like to see those increases happen immediately, as opposed to later on down the road. I think it's a testament to the fact that Meridian's growth rates and so forth have so far out paced many many things in the Treasure Valley that I think the salary for the position of Mayor and City Council ought to be reflective as it approaches the challenges that are going to be faced in those positions. De Weerd: Thank you, Curt. Okay. Is there any further comment? You know -- and he did raise a point. You just passed a budget that's close to 90 million dollars and I Meridian City Council Special Meeting August30,2005 Page 13 of 24 think four years ago or -- when I came on Council it was in the 40 million. So, you have seen quite a lot of change, haven't you, Mr. Bird. Bird: When Charlie went off and I come on I think it was at nine million. Rountree: I think it was 14 million. Bird: Fourteen million. Yeah. We have seen a change. De Weerd: Yes. If there is no further comment, I will entertain a motion to close. Bird: So moved. Rountree: Second. De Weerd: Okay. All those in favor say aye. Okay. All ayes. Motion carried. MOTION CARRIED: ALL AYES. Item 8: Ordinance No. 05-1174 Creating a New Title 1, Chapter 7, Section 9 of the Meridian City Code Providing for City Council Compensation and Providing for a Citizen's Review Committee to Provide Recommendations to the City Council for Future Compensation of the Mayor and City Council: De Weerd: Ordinance No. 05-1174 is creating a new Title 1, Chapter 7, Section 9 of the Meridian City Code providing City Council compensation. Berg: Madam Mayor? De Weerd: Yes. Berg: May I interrupt for just a second? De Weerd: You bet. Berg: I think you need to have the Council direct the attorney to draw up an ordinance for the next meeting in accordance with the appropriation that you were approving in the budget hearing. I mean that direction and have that ordinance prepared, so we have that on the agenda and approve it, so we can do our L-2 forms for the county. Nary: Thank you, Council. Yeah. Mr. Berg was right. The Council -- if you're going to approve your budget, you need to, then, direct us to bring -- statutorily we have to pass the budget by ordinance. So, what you need to do, then, is direct us to return that ordinance. This ordinance in front of you is only dealing with your salaries, because of the date requirement for that is different than the date requirement for the ordinance. Meridian City Council Special Meeting August30,2005 Page 14 of 24 De Weerd: Thank you for the confusion. Nary: Sorry for the confusion. Bird: Madam Mayor? De Weerd: Yes, Mr. Bird. Bird: I would move that we direct the city clerk and attorney to draw ordinance showing the approval of the fiscal 2006 budget. Rountree: Second. De Weerd: Okay. We have a motion to approve the budget as presented tonight. Is there any further discussion? Mr. Berg, will you call roll. Roll-Call: Bird, yea; Rountree, yea: Wardle, yea; Donnell, yea. MOTION CARRIED: ALL AYES. De Weerd: Thank you. Item No.8. Mr. Berg, will you, please, read this ordinance by title only. And that's 05-1174. Berg: Thank you, Madam Mayor. I'm just making sure I have the correct one. Ordinance 05-1174. An ordinance creating a new Title 1, Chapter 7, Section 9 of the Meridian City Code, providing for City Council compensation and providing for a citizens review committee to provide recommendations to the City Council for future compensation of the Mayor and City Council and providing for a summary and providing for a waiver of the reading rules and providing an effective date. De Weerd: You have heard this ordinance read by title only. Is there anyone who would like to hear it read in its entirety? Thank you so much for not saying yes. Bird: Madam Mayor? De Weerd: Yes. Bird: While I agree that -- and I really like the idea of having a compensation committee, there is some recommendations I would like to see on it. I would like to see it at least be a seven membership, seven people, and no public employees. Anybody that works for a public entity would not be on the compensation committee. And it's nothing against them or anything, but I think it just looks better for the elected officials. De Weerd: Okay. Meridian City Council Special Meeting August30,2005 Page 15 of 24 Bird: Because, after all, some of them we are their boss. De Weerd: Okay. Do we have that on this one? Rountree: No. Berg: Madam Mayor, it doesn't specify and say that they adopt a committee. If you read in paragraph C, it just says the membership of the committee may be determined by the City Council with input from the Mayor. So, at the time the Council is reviewing their compensation package of whatever degree, they could put together and put parameters for that committee and it could be established and go forth with the recommendation. So, it may vary from time to time of what the needs may be at the future date. De Weerd: Okay. But with the change of seven members. Correct, Mr. Berg? Bird: I would like to see seven members. I know we -- this time we only had five, because it was such a short notice, but if we set this up as a regular every four years, every two years, we can -- we will certainly have time to get seven members on it. De Weerd: Would you like to set the number of seven? Right now it's open-ended. Bird: I'd like to see it set at seven. De Weerd: Okay. Nary: Madam Mayor? De Weerd: Yes, Mr. Nary. Nary: If the Council would like, we can -~ I can go prepare an amended ordinance right now. If you want to pass over this one, I could go -- we can set these aside, we can amend the ordinance and bring that back here. Bird: Let's see if the rest of the Council agrees with it. Nary: In ten minutes if that's what your preference is. De Weerd: Council? Nary: Because we want it to be reflected in both ordinances. Rountree: Madam Mayor? De Weerd: Okay. Thank you. Mr. Rountree. Meridian City Council Special Meeting August30,2005 Page 16 of 24 Rountree: My comment on that is I'm okay with seven. I would say the language ought to be a minimum of seven, because at some point in time they may want more. Bird: That's right. De Weerd: Okay. Mr. Wardle. Wardle: Madam Mayor. Mr. Nary, just for clarification. Because we are setting this committee by ordinance they also fall under the category for all public meeting laws and same things that come along with the standard committees for the city; is that correct? Nary: Madam Mayor, Members of the Council, Council member Wardle that is correct. They would be subject to the public meeting requirements. De Weerd: Okay. Thank you. Is there any further discussion? (End of side one, tape one.) De Weerd: -- agreeable to everyone the change? Donnell: Uh-huh. Rountree: Fine with me. Donnell: It is fine. De Weerd: Mr. Berg. Berg: Madam Mayor, if you establish a sentence to insert into that paragraph, we can sure approve it with that amendment, and, then, it could be published as such. De Weerd: Okay. Nary: If that's satisfactory to the Council, Madam Mayor, we can certainly do that, and, then, we will just get the corrected ordinance to Mr. Berg for signature and publication. Bird: Madam Mayor, then, I would make a motion that we approve Ordinance No. 05- 1174, with the addition of one sentence that it will be a minimum of seven committee members. A minimum of seven. Rountree: I will second. De Weerd: Okay. The motion is to approve Item No.8 with the amendments as stated. Is there any further discussion? Donnell: Madam Mayor? Meridian City Council Special Meeting August30,2005 Page 17 of 24 De Weerd: Mrs. Donnell. Donnell: Mr. Bird, did you also want to include in there that no employees could be on the committee? Bird: No. We are going to leave that. That's up to each Council. Donnell: Okay. Bird: Let each Council do that. Donnell: All right. De Weerd: Okay. Donnell: Good. De Weerd: Mr. Berg. Roll-Call: Bird, yea; Rountree, yea; Wardle, yea; Donnell, yea. MOTION CARRIED: ALL AYES. Item 9: Ordinance No. 05-1175 Creating a New Title 1, Chapter 6, Section 5 of the Meridian City Code Providing for the Mayor's Salary and Compensation and Providing for a Citizen's Review Committee to Provide Recommendations to the City Council for Future Compensation of the Mayor and City Council: De Weerd: Okay. Item No.9 is Ordinance 05-1175. Mr. Berg, will you, please, read this ordinance by title only. Berg: Thank you, Madam Mayor, Members of the Council. Ordinance No. 05-1175, an ordinance creating a Title 1, Chapter 6, Section 5 of the Meridian City Code, providing for the Mayor's salary and compensation and providing for a citizens review committee to provide recommendations to the City Council for future compensation of the Mayor and City Council and providing for a summary and for providing for a waiver of the reading of the rules and providing an effective date. And I would just say that you need to repeat that motion for Section C to make it consistent with the other. De Weerd: Okay. Is there anyone in the audience who would like to hear this read by it's entirety? In its entirety. Thank you. Council. Bird: Madam Mayor? Meridian City Council Special Meeting August30,2005 Page 180f24 De Weerd: Mr. Bird. Bird: I move that we approve Ordinance 05-1175 and that we add within the committee minimum of seven committee members and pass this with suspension of rules. Donnell: Second. De Weerd: And what is that added? Bird: To the committee. It's down on -- Rountree: Section 8. Bird: -- Section B there. Same sentence that we added in the last one. De Weerd: Okay. Is there any further discussion? Okay. Mr. Berg, will you call roll. Roll-Call: Bird, yea; Rountree, yea; Wardle, yea; Donnell, yea. MOTION CARRIED: ALL AYES. Item 10: Ordinance No. 05-1179 Amending Title 1, Chapter 8, Section 4 of the Meridian City Code Deleting Mayor and City Council Salaries: De Weerd: Okay. Item No. 10 is 05-1176. Mr. Berg, will you, please, read this ordinance by title only. Berg: Thank you, Madam Mayor, Members of the Council. Ordinance No. 05-1176, an ordinance amending Title 1, Chapter 8, Section 4 of the Meridian City Code deleting Mayor and City Council salaries and providing for a summary and providing for a waiver of the reading rules and providing an effective date. This ordinance was to delete from the previous code, to take it out of appointed positions section and put it in the rightful duties of the Mayor and the City Council. Clean up. De Weerd: Thank you, Mr. Berg. Okay. You have heard this ordinance 05-1176 by title only. Is there anyone who would like to hear it read in its entirety? Mr. Berg, will you please read this ordinary by -- in its entirety. Berg: Thank you. Madam Mayor, I just read the summary. After the summary, be it ordained by the Mayor and City Council that the City of Meridian, Idaho, Section 1, Title 1, Chapter 8, Section 4 of the Meridian City Code is hereby amended as follows: 1-8-4, Salaries. Strike out A, elected officers. Strike out Mayor, the salary of the Mayor shall be 65,000 dollars per year payable at $4,583.33 monthly. Strike out Council. The salary of each member of the Council shall be 500 dollars per month payable monthly. Ordinance 01-925, September 4th, 2001, effective, September 1 st, 2003. Added A. Meridian City Council Special Meeting August 30, 2005 Page 19 of 24 Strike out B. Appointed officers as written. The salaries of appointed officer shall be fixed and -- set and fixed by the Mayor and Council and shall be paid monthly. B. Strike out C as written, employee salaries of city employees shall be set from time to time by the Mayor and City Council. Section 2, that pursuant to an affirmative vote of one half plus one of the members of the full Council and rule requiring two separate readings by title and one reading in full and the same is hereby dispensed with and accordingly this ordinance shall be in force and effect on passage of approval and publication, passed by the City of Meridian, city -- excuse me. Passed by the City Council of the City of Meridian this date of 2005, approved by the Mayor of the City of Meridian this date of 2005. De Weerd: Thank you, Mr. Berg. Will you just give a summary, again, as to what this was to accomplish. Berg: This last ordinance was amending and striking out the section that dealt with the Mayor and Council's salaries that was in the appointed officers section of the code. The first two ordinances we created new ordinances to put into these sections that was arranged with the -- was hidden in the ordinance and it was pretty tough to find in the Meridian City Code, so we deleted what was there currently and added in the new sections and put it in the proper places. De Weerd: Okay. Thank you. Okay. Okay. Council? Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: I move that we approve Ordinance 05-1176 with suspension of rules. Bird: Second. De Weerd: Okay. The motion is to approve Item No.1 O. If there is no further discussion, Mr. Berg, will you call roll. Roll-Call: Bird, yea; Rountree, yea; Wardle, yea; Donnell, yea. MOTION CARRIED: ALL AYES. Item 11: Annual CPI Rate Adjustment for Solid Waste Collection Services by Steve Sedlacek and Bill Gregory with SSC: De Weerd: Thank you. Item 11 is the annual CIP rate adjustment for solid waste collection services. We have Mr, Sedlacek here to address Council. Sedlacek: Madam Mayor, Members of the Council, I believe you have in your information a memorandum from us, dated August 22, regarding our annual CPI rate Meridian City Council Special Meeting August30,2005 Page 20 of 24 adjustment. This is an annual thing that we do. This is our only mechanism for adjusting our rates. But to realize cost changes in our environment that we work in, particularly fuel and insurance and things like that. In our contract we are allowed to do the CPI adjustment. The adjustment this last year came in at 2.95 percent. We take 90 percent of that. So, it's a 2.66 percent rate increase, We, obviously, exclude anything related to the county landfill fees. Those fees were just adjusted in July, so we can't adjust on that adjustment. That wouldn't be fair to anybody. Basically, we go through the iterations and come out with a -- what you see on the second page. We have a range of adjustments from 1.1 percent to 2.6 percent, depending on the type of services. There is a range there, because different services have different proportions that are disposal, which are the county fees. So, you get this range of changes. Basically, the residential rate, if you go with this methodology, will go up 20 cents per month and, then, you can see on the last few pages or are the actual -- the new rate structure that would go into effect October 1 st and we show the commercial can rates, the commercial containers, the roll-off rates, the current and the proposed structures for those. I would suggest that we -- if this is something you approve, that we instigate this or implement this effective 10/1/05, but it would be -- the first effective billing cycle would be the November 1 st billing cycle. So, we would not get into the position where we adjust the rates a little bit for the mid month cycle and, then, adjust them fully for the final one, Where, we have different notices going out to the public, like we did -- and we had to do that on the Ada County landfill rate adjustment, because that was an immediate and severe rate increase. I would suggest that we just do it once and those that get billed in the middle of the month will get an extra two weeks to -- well, they will get ten cents off their bill, which is not a big deal for us. Are there any questions about this? De Weerd: Council, do you have any questions? Bird: I have none. De Weerd: Mine is more procedural. Mr. Nary, on -- it's under the three percent or five percent. What is the appropriate next step? Nary: I don't -- I don't think it's been any different in the last few years on the amount. I don't know that -- have they done it by resolution? Mr. Berg, is that -- you can pass it by resolution or what you could direct is for us to return a resolution reflecting that increase of 2.66 percent, effective at 10/1. We can bring that back to you, we can approve that, then, by resolution. There is no necessity to have a public hearing when it's under five percent. Sedlacek: I do have a copy of the resolution from two years ago, if that helps. Nary: Sure. Meridian City Council Special Meeting August30,2005 Page 21 of 24 Berg: Madam Mayor, the resolution is just a better way to keeping track of the record for resolution. The resolution is a mechanism of keeping track, We have complied with the statute in not having to require a public hearing, because it is under five percent. De Weerd: Thank you. Okay. Council, any questions? Bird: I have none. Rountree: I have none. De Weerd: Thank you, Steve. Sedlacek: Thank you. De Weerd: Okay. Council, do I have a motion? Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: I move that we have staff prepare a resolution to address the revised fee schedule as presented by assessed fee for solid waste collection for the City of Meridian. Bird: Second. De Weerd: Okay. The motion is to approve the request. Mr. Berg, will you, please, call roll. Roll-Call: Bird, yea; Rountree, yea; Wardle, yea; Donnell, yea. MOTION CARRIED: ALL AYES. Bird: Madam Mayor? De Weerd: Yes, Mr. Bird. Bird: Could I -- before we get off this, you know, it's such enjoyable to have SSC bring rate increases, because they always -- I wish we were as efficient within our ownself as they are. They always come prepared and show exactly why they need to have the rate increase. It's not pulled out of the air. And I certainly appreciate it as a person that has to enact upon rate increases, because of the professionalism that they do and we need to take -- within our ownselves need to watch this and proceed in the same method. Thank you, Steve, very much. Meridian City Council Special Meeting August 30, 2005 Page 22 of 24 Item 12: Ordinance No. 05-1170 Repealing Existing Zoning and Subdivision Regulations Codified at Title 11 and Title 12 of the Meridian City Code; Re-Enacting a New Title 11 To Be Known As the Unified Development Code (3rd of 3 Readings): De Weerd: Thank you, Mr. Bird. Thanks, Steve. Okay. Item No. 12 is Ordinance 05- 1170. Mr. Berg, will you, please, read this ordinance by title only. Berg: Thank you, Madam Mayor, Members of the Council. Ordinance 05-1170. An ordinance enacting a new provision of the Unified Development Code pertaining to development along state highways to be codified -- Nary: The other one. Berg: The other one? Nary: 1170, I think, Mr. Berg, is the -- Berg: Yes. Nary: -- omnibus ordinance within the state highway one that's 1171. Berg: Sorry. Madam Mayor, Members of the Council, 05-1170, an ordinance repealing existing zoning and subdivision regulation codified at Title 11 and Title 12 of the Meridian City Code, reenacting a new Title 11 to be known as Unified Development Code and providing an effective date. De Weerd: Okay. You have now heard this ordinance read by title only. Is there anyone -- and I have to ask this every time. So, if you get sick of hearing me ask this, I'm sorry. But is there anyone who would like to hear this read in its entirety? Usually we only have Frank that hangs with us this long. Okay. Council. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we approve, excuse me, Ordinance 05-1170. Wardle: Second. De Weerd: Okay. Motion to approve Item No. 12. If there is no discussion, Mr. Berg. Roll-Call: Bird, yea; Rountree, yea; Wardle, yea; Donnell, yea. MOTION CARRIED: ALL AYES. Meridian City Council Special Meeting August 30, 2005 Page 23 of 24 Item 13: Ordinance No. 05-1171 Enacting a New Provision of the Unified Development Code Pertaining to Development Along the State Highways to Be Codified at Title 11, Chapter 3, Article H of the Meridian City Code; Adding a New Definition of the Term "Approach" to Title 11, Chapter 1, Article A, Section 1 of the Meridian City Code (3rd of 3 Readings): De Weerd: Thank you. Item 13. I imagine Mr. Rountree-- Rountree: Madam Mayor, I need to recuse myself on this item. De Weerd: Okay. Mr. Berg, will you, please, read Item 13, Ordinance No. 05-1171, by tile only, Berg: Thank you, Madam Mayor, Members of the Council. Ordinance 05-1171, an ordinance enacting a new provision of the Unified Development Code pertaining to development along state highways to be codified at Title 11, Chapter 3, Article H of the Meridian City Code, adding a new definition of the term approach to Title 11, Chapter 1, Article A, Section 1 of the Meridian City Code and providing an effective date. De Weerd: You have heard this Ordinance No. 05-1171 read by title only. Is there anyone who would like to hear it read in its entirety? Hearing none, Council, do I have a motion? Wardle: Madam Mayor? De Weerd: Mr. Wardle. Wardle: I move that we approve Item 13, Ordinance No. 05-1171. Donnell: Second. De Weerd: Okay. There is a motion to approve Item 13. Mr. Berg, will you, please, call roll. Roll-Call: Bird, yea; Rountree, abstain; Wardle, yea; Donnell, yea. MOTION CARRIED: THREE AYES. ONE ABSTAIN. De Weerd: Okay. I would entertain a motion to adjourn this City Council special meeting. Donnell: So moved. Bird: Second. ..~.- Meridian City Council Special Meeting August 30, 2005 Page 24 of 24 De Weerd: All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: ALL AYES. De Weerd: We will reconvene on the joint workshop with Planning and Zoning special meeting in ten minutes. MEETING ADJOURNED AT 7:05 P.M. (TAPE ON FILE OF THESE PROCEEDINGS) ATTESTED' WILLIAM G. BERG J -