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HomeMy WebLinkAbout2020-06-16 Work Session Meridian City Council Work Session June 16, 2020. A Meeting of the Meridian City Council was called to order at 4:35 p.m., Tuesday, June 16, 2020, by Mayor Robert Simison. Members Present: Robert Simison, Joe Borton, Luke Cavener, Treg Bernt, Jessica Perreault, Brad Hoaglun and Liz Strader. Also present: Chris Johnson, Adrienne Weatherly, Bill Nary, Todd Lavoie, Warren Stewart, Kim Warren, Jamie Leslie and Joe Bongiorno. Item 1: Roll-call Attendance: Liz Strader X Joe Borton X Brad Hoaglun _X_Treg Bernt X Jessica Perreault _X Luke Cavener X Mayor Robert E. Simison Simison: I will call this meeting to order. For the record it is Tuesday, June 16th, at 4:35 p.m. We will begin this meeting with roll call attendance. Item 2: Adoption of Agenda Simison: Doesn't this just feel right? Doesn't this -- it did. Okay. Thank you. Item 2 is adoption of the agenda. Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: I move that we adopt the agenda as presented -- as published. Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: Second the motion. Simison: I have a motion and a second to adopt the agenda as published. Is there any discussion on the motion? If not, all those in favor signify by saying aye. Opposed nay. All ayes. The agenda is adopted. MOTION CARRIED: ALLAYES. Item 3: Consent Agenda [Action Item] Meridian City Council Meeting Agenda June 23,2020— Page 5 of 216 Meridian City Council Work Session June 16,2020 Page 2 of 17 A. Approve Minutes of June 9, 2020 City Council Work Session B. Approve Minutes of June 9, 2020 City Council Regular Meeting C. Baraya Subdivision No. 4 Sanitary Sewer Easement D. Lavender Heights Sanitary Sewer and Water Main Easement No. 1 E. Linder Village Water Main Easement No. 1 F. Final Order for Hensley Station No. 1 (H-2020-0050) by Northern Land Development, LLC, Located at 462 N. Black Cat Rd. G. Production Services Agreement Between the City of Meridian and Amplified Production Group for Concerts on Broadway Sound Production H. Finance Department: Agreement Between the City of Meridian and Drive Payments/Card Connect to Enter Into a Contract for Credit Card Payment Processing I. Resolution No. 20-2215: A Resolution of the Mayor and the City Council of the City of Meridian Authorizing the City Clerk to Destroy Certain Paper Originals of Permanent Records Retained in a Nonpaper Medium, Semi-Permanent, and Temporary Records of the City of Meridian; and Providing an Effective Date J. AP Invoices for Payment - 06/10/20 - $662,597.31 K. AP Invoices for Payment - 06/17/20 - $2,479,711.94 Simison: Item 3 is the Consent Agenda. Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: I move that we approve the Consent Agenda. For the Mayor to sign and the Clerk to attest. Hoaglun: Second the motion, Mr. Mayor. Meridian City Council Meeting Agenda June 23,2020— Page 6 of 216 Meridian City Council Work Session June 16,2020 Page 3 of 17 Simison: I have a motion and a second to approve the Consent Agenda. Is there any discussion on the motion? If not, all those in favor signify by saying aye. Opposed nay. The ayes have it. MOTION CARRIED: ALLAYES. Item 4: Items Moved From the Consent Agenda [Action Item] Simison: Item 4. There are no move items moved from the Consent Agenda. Item 5: Department / Commission Reports [Action Item] A. Public Works: Budget Amendment for Fiscal Year 2020 in the Amount of$284,000 for the Wastewater Resource Recovery Facility (WRRF) Capacity Expansion Construction Project Simison: So, we will move on to Item 5-A and we will turn this over to our Public Works Department for a budget amendment for fiscal year 2020. Mr. Stewart. Stewart: Mayor, Members of the Council, the Public Works Department is here tonight requesting your approval for a 284,000 dollar budget amendment in order to complete the remaining elements of the capacity expansion project on the wastewater treatment plant. This was a multi-year 44 million dollar project that will conclude this fall. Although this budget amendment is not insignificant, this amendment represents less than a one percent increase to the overall budget request that we originally made. This project has been very successful overall. We have started the commissioning of this treatment plant. We started it last Tuesday and things are working very well. There was a few minor hiccups and whatnot, but I think overall everybody's very pleased at how smoothly things went and how well things are working. Some of the reasons for the cost increase were unforeseen site conditions, unexpected soil conditions, equipment problems, primary power improvements that had to be made because of the Idaho Power buyout and delays due to COVID-19. So, with that I will stand for any questions that you may have. Simison: Thank you, Warren. Council, any questions? Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: I move that we approve Item 5-A, a budget amendment for fiscal year 2020, in the amount of 284,000 dollars for the Wastewater Resource Recovery Facility Capacity Expansion Construction Project. Cavener: Second. Meridian City Council Meeting Agenda June 23,2020— Page 7 of 216 Meridian City Council Work Session June 16,2020 Page 4 of 17 Simison: I have a motion and a second to approve Item -- Item 5-A. Is there discussion on the motion? If not, clerk will call the roll. Roll call: Bernt, yea; Borton, yea; Cavener, yea; Hoaglun, yea; Strader, yea; Perreault, yea. Simison: All ayes. Motion passes. Thank you, Warren. MOTION CARRIED: ALLAYES. B. Finance Department: OpenGov Dashboard Overview Simison: Item 5-B is from our Finance Department, OpenGov dashboard overview, and I will turn this over to Mr. Lavoie. Lavoie: Good afternoon, Mayor, Members of the Council. Good to have you back home. It's been a while, my friends. Today I'm going to work with you guys on something called OpenGov. It was asked of me to present to you our financial transparency system and the next steps that we are taking with the power of OpenGov. For three years we have been using OpenGov for our transparency site for all of our financial information for our citizens on a daily basis. We are now integrating OpenGov platform, which you allowed us to do this fiscal year with a budget request last -- or this fiscal year and now I'm here to show you kind of what we are doing with the dollars that you appropriated to us for the OpenGov platform. This year we instituted dashboards. It's a different mechanism within the OpenGov platform for us to communicate our financial information to our customers and currently we present Council with a monthly report that kind of looks like this cover sheet and I believe is about 62 pages. So, again, we give you this static report that's 62 pages on a monthly basis. We print it out and put in your offices upstairs. It has very detailed information about our financials and our conditions. We are going to look to transition you from a hardcopy static 62 page report to what we are going to call our OpenGov dashboard platform. What you have on the screen here is an example of what I would like to move the Council team for the financial access moving forward after we do some introductory training and things like that. So, instead of getting this 60 page -- 62 page report from us on a transparency -- or on -- on our transparency we would like to use technology and allow you access to our financials at your fingertips, on your mobile device, on your laptop, on your Pad from your house, from your cabin in McCall, wherever you want to be we will get you access to our financial data. Business trip on --for Council Members in DC, you will have financials at your fingertips, as opposed to a 62 page report that is static back in your office. So, with dashboards what we can do is we can convey certain financial information to you based on the inputs that I received from you. What I would like for you to do over the next couple months is utilize -- continue to utilize this -- this document that we submit to you and find the key measures or the key financial points that are important to you. That way when I build this dashboard those key components are available to you, easily accessible on this dashboard site. Until then I have created kind of an example of what I believe you should be kind of looking at when you analyze our financials on a monthly, daily, or weekly basis. In this example here that -- we are Meridian City Council Meeting Agenda June 23,2020— Page 8 of 216 Meridian City Council Work Session June 16,2020 Page 5 of 17 going to call this a Council dashboard. What we will be able to do is give you user accounts on OpenGov, so when you log in from wherever you are this will show up on your internet browser. You will, then, be able to access this data that we determine going forward, it's a living document, and, then, you can analyze the data accordingly. One example we have here -- again, we can change the terminology on some of this, but the first one is -- is what is our position from revenues to expenses for the General Fund. This is updated every single night, so you can see right now the General Fund has excess revenues, which is a great position to be in, and you can ask us any questions on any of these dashboards at anytime and we can work with you and get the answers. But from a quick, you know, reference we want to know how is the General Fund doing, that's always a question that we get, how are we doing. Here is your answer. You have excess revenues. That's fantastic. How is the General Fund personnel budget to actuals as of today. So, right now we have spent 81.74 percent of their actual budget. So, the dark color is the actuals and the shaded or lighter black color is your budget. So, you can kind of see where you are from an overall General Fund personnel to budgets to date at any moment in time. Another example is how are we doing on a police overtime. You are currently sitting -- you have spent 389,000 dollars of your budgeted 789, or 50 percent of your police overtime budget as of last night. So, again, what we are trying to do is provide you the financial data at your fingertips wherever you are. Another one is how is the operating fund budget. Again, the smaller bar is the actual, the shaded bar is the budget. We can design these graphs to look differently and if you would prefer only two years, three years, we can do that. If you want seven years we can do this. These are examples of different ways we can convey the information, but when you guys kind of work through these documents kind of take note of what's -- really what catches your eye, what's important to you, so I can build these dashboards to meet your needs, because this will be one dashboard for all of you, so that way if, you know, Liz likes something, well, Brad -- oh, that -- I didn't even think about that. That's great. Or Luke likes something and Treg goes, well, that's fantastic, I didn't even think about. It's going to be a shared dashboard for all Council Members. We are utilizing this technology for all of our directors. All of our directors have these dashboards available to them. I have sat down with each one of them and created a dashboard for them, so that they can see their financials where ever they are, updated nightly, at their fingertips. So, our goal here is to utilize OpenGov as our financial transparency report for both internal and external, which we have been doing for three years plus, but this is kind of an introductory to you guys on a homework assignment I'm giving you guys for the next month or two, look at this monthly report, find what's important to you, that way I can build this report for you going forward and let's say eight months down the road, you know, Jessica goes, hey, can we add this? The answer is yes. I can add another piece of information to this system. Or let's say, you know, Brad's looking at this and goes I want to see what's really inside this, so, he clicks on that particular tile, it's going to take you straight to our details. It's going to tell you exactly what we are doing with police overtime. It shows you by month what we have spent and tells you the different departments over here off to the right -- we can't really -- move that. There we go. So, you can see it by department if you wanted to. If you just want to look at records, if you click on records it will tell you just record -- actuals, year to date versus the total budget. Again, if you want to look at the transactions, you can actually look at the transactions down below. This is all live. You can see everything Meridian City Council Meeting Agenda June 23,2020— Page 9 of 216 Meridian City Council Work Session June 16,2020 Page 6 of 17 there is. If you hover over these, you know, this description it tells you what it is. So, again, you have access to our checkbook, basically, at your fingertips for every single transaction for the City of Meridian. This is what we provide our citizens right now. We are just now going to empower you guys with the same technology, instead of utilizing this and I believe we print out about 80 pages of transaction details every single month for you. Now we are going to eliminate that process by -- the transactions are actually updated nightly, so instead of being 30 days in arrears, you are now timely. So, that's kind of our goal with OpenGov trying to empower you guys with technology and information, instead of us supplying you information you will demand the information at your fingertips. Quick tutorial over what OpenGov is. I stand -- or sit for any questions that you have. Simison: Thank you, Todd. Todd, quick question. Is there anything in that paper document that is not accessible electronically or is there everything in that that they will be able to see here? Lavoie: Fair question, Mayor. We will be continuing to produce a monthly paper version. By state statute we have to submit some information to you, i.e., fund balances, i.e., investments and cash positions. Those are not inside open. gov, so we will still meet our state statutory laws, you will just have a one page version of this, which will meet our state statue -- state statute regulations. Simison: And everything else can be an in OpenGov. Lavoie: In my opinion the answer is yes. Cavener: Mr. Mayor? Simison: Mr. Cavener. Cavener: Thank you, Mr. Mayor. Todd, is there a -- I know that we can create and change and add at any point in time, but for the sake of operational efficiencies is there a timeline that you would want us to get you our thoughts? Do you mean 30 days from now? Two weeks? What -- what's a targeted date for you so we all know to respond in kind, so you can at least believe, okay, we have heard from the Council and can move forward. Lavoie: Fair question, Luke. Again, I'm comfortable with two months. If that's enough time for you guys to kind of digest two months of financials, I'm -- I'm okay with it. Again, this is a tool for you guys, so the sooner you tell me the sooner it's available to you, so I really rely on you, but I'm comfortable with two months, giving you guys that much time to digest. You guys have a budget that's going to be pretty involved right now, I would rather you guys focus on the budget and work on this maybe in July. Borton: Mr. Mayor? Simison: Councilman Borton. Meridian City Council Meeting Agenda June 23,2020— Page 10 of 216 Meridian City Council Work Session June 16,2020 Page 7 of 17 Borton: One quick question. Todd, is it -- the format you showed us right here with the actuals is the budget component, the year-to-date budget, or fiscal year -- Lavoie: Yes. Borton: -- the way it's currently set up? Lavoie: To answer the question we can set it up any which way you wish. So, we can set it up year to date or we can show more budget versus actual today. It's up to you how you want to visualize it. Borton: How is it shown right here? Lavoie: This one here I have it year to date. Borton: Okay. Lavoie: I show -- that's just how we look at it, say how are we doing year to date, the exact same time frame for the last five years. Are we on the seasonality approach I guess? Are we on the same seasonality line that we have been and that's -- to us that's more important than here is our total budget. Again, we can design it any which way you so desire. Where you are talking about, Joe, it's going to look like one tall bar and, then, each month you just have one little bar against that one tall bar. It's up to you. Your personal preference. I can design it any which way you guys so desire. Borton: Mr. Mayor? Simison: Councilman Borton. Borton: The --the year-to-date approach is I think the right way to go. I was just clarifying the option to do a year. Lavoie: We are flexible. We can go either way, Joe, for you. This would be your full budget versus current actual. So, that's what that one would look like. That's my total budget. This is what I have spent to date, as opposed to year-to-date. Simison: Council, any further questions for Mr. Lavoie? Thanks, Todd. We appreciate your efforts to reduce paperwork and eliminate work other people have to do. Lavoie: Perfect. Thank you guys. Cavener: Thanks, Todd. Lavoie: Thank you. C. Parks and Recreation Department: 2020 Pathways Update Meridian City Council Meeting Agenda June 23,2020— Page 11 of 216 Meridian City Council Work Session June 16,2020 Page 8 of 17 Simison: Council, up next is Item 5-C, Parks and Recreation Department 2020 Pathways Update. I'm going to turn this over to -- it looks like our director is going to defer to Kim. Warren: Mayor Simison, Council Members, thank you for your time today. It's nice to see some new faces. It's been a while speaking in front of you. So, thank you. I would like to give you a bit of a pathways update in terms of the current pathway projects, active city run projects that we are doing right now, as well as some projects that have been proposed for next year. So -- what's my advance? Okay. Sorry, it doesn't seem to be -- okay. So, these projects that we are working on that are actually under construction are along the Five Mile pathway. It's one of our priority pathways. It's where we have spent the most energy and money building connectivity since I got here a few years ago. The first of those is the Ten Mile trailhead. It's the Five Mile pathway at Ten Mile and just to give you a little context, this is Ten Mile Road looking north. The trail head site is off to the east. It's an ACHD parcel that they weren't using, they just kind of offered to us -- offered to cost share. Okay. That's fine. If we wanted to -- if we wanted to use that for anything. The Five Mile pathway runs just north of--the Wastewater Resource Recovery Center is over here. We said, yes, thank you. Thought we would want to do a trailhead and so it's been kind of an exciting project. We first pitched it to Council a couple of years ago a gateway to the system. It's been one of our priority pathways. We envision parking and basic trailhead amenities, but I think most importantly we wanted to increase visibility for the pathway system. It's kind of a nicely kept secret in Meridian that we have. It doesn't look like we have pathways and there is really a lot more out there than the average driver might know. So, could we start to build a brand and this could be like a door into the system. We -- we did a cost share with Ada County Highway District. So, as part of the Ten Mile Road widening they are building a wider section of pedestrian -- there is a pedestrian bridge, if you can see my arrow, that goes north and off to Reta Huskey Park and also parking and, then, the street frontage improvements. So, there is some cost savings to us to let them do that because of their economy of scale, just with the entire Ustick, McMillan road widening. So, our current status -- or project status is that easy to -- if any of you have driven down there, they are underway with the roadway widening. They have been working on the bridge. Right now Ten Mile Road kind of takes a roller coaster detour through our trailhead site. Not through the middle, but there is not much to see now. We are excited for that to be complete and in the meantime -- this has been the oddest project, because we have split it in two pieces. So, kind of bid and constructed part of it with Ada county and we have a separate in-house project -- CDs are almost complete for the design and we plan to bid the rest of it, which is trees, landscape, all the site amenities, site furnishings, there will be future plans for art not part of this bid. We are going to bid that late fall, this winter, and look to construct our portion of that site when ACHD is complete. So, hopefully sometime in the next construction season that's our plan. And I said there were art opportunities at that site, so we have been staying in touch with Audrey and the commission just to -- to see what can be integrated there. The second project on the Five Mile pathway that we have got going and we are really excited that it's under construction, because it's been in the works for a while, is the James Court sidewalk widening. This is connecting the Bud Porter Pathway west of Meridian Road with the Jackson Drain segment and we are just north of Fairview sort of where it turns into Cherry where it turns into Fairview. So, this is, essentially, a wider sidewalk. Here Meridian City Council Meeting Agenda June 23,2020— Page 12 of 216 Meridian City Council Work Session June 16,2020 Page 9 of 17 was our ask to -- for a lot of the easements and the nearby property owners. You know, there is some existing five foot sidewalk, we needed some additional space behind the sidewalk to create a ten foot attached sidewalk that functions as our ten foot multi-use pathway. That's kind of our minimum standard. And, then, that is going as well. We have got a great contractor on that. They have done a couple of stretches. This is the Jackson Drain here and they are just working their way on down. There is a bit of a bridge with the Meridian roadway widening, just when we get to the end we have got our final easements, so we have full access to make that connection, but there will be some -- some coordination with -- with their roadway project. The Pine Avenue rest stop also on the Five Mile pathway is east of downtown on Pine. It's just west of the county building where the mosquito abatement program is, if that rings a bell for you. So, it's where Five Mile pathway crosses to the north and we had to envisioned, again, on an ACHD parcel that they allowed us to use, a bit of a trailhead amenity. This one is smaller, not quite as much as design. There is a stormwater basin back here, so we are coordinating some plantings at the edges with the plantings that will be there. This is just another spot along the pathway system to pause, rest, and it's -- I was just over there earlier today, it's nearly complete. We do have plans to wrap this traffic box with some signage just to identify it and because it's right in the middle of the trailhead. So, those are our projects under construction. It feels good to have some momentum. I think we have been doing groundwork the last year and so to feel these kind of be hitting the road, so this is current, but -- so -- and, then, I also -- during -- during some of the COVID lock down we met with Mayor Simison and Dave and I think Robert came out of the gate wanting to make some real progress with pathways and what can we do better or faster or, you know, is there anything that we are missing, you know, and we know the system pretty well. I look at these maps a lot and -- but we did step back and take a closer look and do some mapping and see what opportunities might exist and I think that, you know, because we --we have a great system along canal banks, but I think our real opportunities for connectivity between -- where the really good start is some existing stretches of pathway. So, we identified a list of projects -- it's about a dozen and based on three criteria. Where the land ownership is simple. Is it either one owner who is likely to be agreeable. Is it publicly owned, so we know we can probably get permission to use the property. Also a segment for a project that would make key connections between existing pathways, like James Court where we have Bud Porter and we have the Jackson Drain and it's just not very good in between and I know when we were on our pathways tour last week, you know, you ride along in a really beautiful pathway and we came to a point at one point where we just absolutely stopped and there was no pathway and 50 feet on there is a perfect beautiful pathway. So, there is -- that could happen anywhere, but -- but that's some of what we are trying to overcome. And the third criteria was pathway segments that might not otherwise happen with development through an established neighborhood where there is an HOA, but maybe they are not funded well enough to, you know, initiate a project on their own, but where, again, the ownership is simple and we can get permission. So, you know, we do rely on the development community in emerging areas. They have built miles and miles of pathway for us since -- since I have been here, but in some of the neighborhoods that were developed prior to our master plan, yeah, there is some connectivity issues. So, where there was an opportunity we put those on the -- on the list as well. So, I'm going to run through them quickly and -- yeah. And time for Meridian City Council Meeting Agenda June 23,2020— Page 13 of 216 Meridian City Council Work Session June 16,2020 Page 10 of 17 questions at the end. So, again, Five Mile pathway. This is the square mile where the wastewater treatment plant is, from Black Cat to Ten Mile, and this has been kind of a sleepy area for a while where we wanted to get through that pink pathway line that you see, but just had owners that weren't really moving and didn't want to make changes, so -- but that's changed a lot recently where a couple of stretches of pathway are now conditioned through developing properties and we would like to take on the rest of that. Once we connect this stretch -- and, again, our trailhead is over here, so it's even better and, then, on beyond is the Oaks and we actually -- there is a lot of pathway there and there is a great connection plan to the new high school. So, this is a key mile or most of a mile to really get us out a long ways to the west. Johnson: Mr. Mayor. Pardon the interruption. We are getting -- I'm getting tons of e- mails from staff. They cannot hear. It's cutting in and out. Warren: Sorry. Johnson: I know it's awkward to speak directly into it. Warren: Okay. Johnson: So, just -- yeah, if you can do that hopefully we can correct it, but it seems like it's just -- it's natural movement. Warren: Okay. So, I will try to be more robotic. The Creason Lateral -- this is north of 8th Street Park and I have actually gotten several calls about this one, that we have some existing pathway and people want to be able to connect to Bud Porter, which is a pretty prominent stretch and gets us to the system at large. So, we have identified an HOA parcel and actually talked to the homeowners. They seem interested. We need a crossing of the Creason Lateral there, so that's another project that gets us some big gains in terms of connecting to the system at large. So, Linder Road is one of our key connections north as identified on the master plan. Some of this stretch of pathway is already conditioned. I think this is Winco over here. We would like to get from Cayuse Creek, which is part of our Meridian loop route, as far north as the improvements have happened. And, again, with Locust Grove. It's another priority connection north. There is sidewalk quite a bit of the way. Not our ten foot standard pathway. So, to pick up the stretches that aren't already there down on McMillan there is just a bit of a missing piece. It's a single owner of two parcels. It really looks like it needs finishing. We have some new pathway that we built last year right here along the Lemp Canal, so a few more pieces there. Is that any better? Can you tell? Meridian High School is one where along the Nine Mile Creek we have easement and permission to go. So, that's -- that's on the list just to enhance walkability. There is also some development happening up here. We should get as close to -- whatever's north of Pine. I'm not remembering right. Cherry. Thanks. Okay. Still along the Five Mile pathway. This is kind of a project that cropped up. The Woodbridge neighborhood near by number eight. They currently do have a gravel pathway along the Five Mile Drain. It's a lot of maintenance time and money that they would like to sign over to us in the form of an easement. Let us do it as a project. Meridian City Council Meeting Agenda June 23,2020— Page 14 of 216 Meridian City Council Work Session June 16,2020 Page 11 of 17 There is a bit of a pathway up north here at Locust Grove and Franklin. We have some pathway being conditioned. So, we have got a really good start to getting us all the way to Eagle Road and we think some likely permissions and cooperation. Number nine. The Tuscany playground pathway connection is going to happen from the Tuscany playground through a public works site. They were actually conditioned before my time to build pathway and dedicate an easement and they dedicated the easement. There wasn't really any great connectivity at the time, so they didn't build it. But this is one that we are going to design and make happen. And, then, some improvements to connect north and south, specifically this crossing. This is a bit of an intersection of irrigation channels and it's less complicated than it was, but it's going to require some engineering. I think it's a crossing that in the past we have thought, well, maybe not going to get that and I think that it would be so key and with this push like that's when it would really make a difference. It gets us down the Ten Mile and, then, there is a lot of pathway conditioned further on, gets us into south Meridian connectivity and, then, chances to get -- to go west over to Discovery Park and up to the Y. So, my apologies for the difference in graphics and some of these are late breaking. This is a situation where, again, in the DA a developer was conditioned to provide a pedestrian bridge and pathway is being provided as well and -- but what we didn't have was a pathway or an outflow from the bridge. So, the bridge kind of didn't go anywhere and that's just a short piece, 80 or a hundred feet, that we -- we need to get on the list of connections to make and, lastly, south Meridian has been a focus both of our pathways tour and just in general with development. There is quite a bit of pathway conditioned already that's shown in orange. This is Lavender Heights. There is a piece that we need to get us from -- I think it's Black Rock over to Lavender Heights and, then, on down to Discovery Park and, then, from the Ten Mile to Eagle Road and across and, then, on down through Hill Century Farm up to the YMCA. So, those are the -- those are the dozen connections we have identified. There is a list. So, it doesn't -- I think each and every project, you know, isn't necessarily anything very impressive in and of itself and yet I think they are really key, because they will have a -- they will have a big difference in terms of effect on overall connectivity, but it's kind of picky information, there are a lot of them, so I wanted to give you a chance to look at them in just a bit more detail. We will -- we will wait to get through the budget process and see how that goes and I will stand for any questions. Simison: Thank you, Kim. Council, any questions? Perreault: Mr. Mayor? Simison: Council Woman Perreault. Perreault: Thank you, Kim, for being here this evening. This was really informative. I appreciated reading through this as well before the meeting. Just a couple of questions. First has there -- has there been a conversation by the Parks Department about pursuing some private funding for--especially the small areas that--that need connections, maybe some sponsorship of some sort, like the public often does with -- with plazas and areas of community gatherings? I'm wondering if there have been -- has been any conversation of maybe pursuing some private sponsorships of those, you know, short segments. And Meridian City Council Meeting Agenda June 23,2020— Page 15 of 216 Meridian City Council Work Session June 16,2020 Page 12 of 17 -- and, then, also I'm -- when you -- when -- when you mention a section of the pathway that's conditioned. I'm not exactly sure what that means. Warren: Oh. Councilman Perreault, thank you for your questions. I will start with the last one. A conditioned pathway like it's been very key for us to sit in on applications for new development and to provide plan review, so that we can look at our pathways master plan and say, you know, it impacts this development. Therefore, as a condition -- I apologize for the shorthand, but this is good. As a condition of development you will be required to build this pathway and there are usually some specifics and, then, there is another piece of our--of our puzzle. So, I'm sorry for not explaining that better earlier, but it will probably continue to be shorthand. As for your question about private funding, I'm not aware that that's been pursued, but I think it sounds like an exciting idea. I might defer to anyone in the back who has anymore history with that than I do. Okay. Yeah. I think it's a great idea. I have had the sense that, yeah, we have been trying to innovate as you can -- or as much as you can with these kinds of projects to see what would --you know, how could we get a little more push behind it or make things happen more quickly. For example, we have -- rather than just asking people to donate pedestrian easements to grant them to us, we have started paying, you know, an identified market value price for the land only to -- to purchase them and so approaching someone and saying we would like to purchase your easement has been useful to help, you know, people partner more readily with us. So, we are making payments along the way, but that's a really interesting idea I would like to explore or talk about further. Are there any other questions? Borton: Mr. Mayor? Simison: Councilman Borton. Borton: Kim, is the Parks and Rec commission ranking those proposed new connections? Warren: Councilman Borton, no, not -- they are not in any particular order that I'm aware of. We have presented to them, but, you know, they are all good and we do that with many of our projects, just sort of try to make them happen, but as the opportunities are ripe for it I think we -- we tend to focus our efforts there, because some things we end up waiting on just because we can't control. Borton: Okay. Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: Mr. Mayor, Kim, I want to thank you and Director Siddoway for hosting the park commission and -- and me as parks liaison on a bike ride last Wednesday night and the Mayor joined us and I only took two days from my rear end to recover, but it was a nice long, leisurely ride and looking at -- at the pathway system there in south Meridian, we started in Tuscany and went everywhere. But my question is there were some segments Meridian City Council Meeting Agenda June 23,2020— Page 16 of 216 Meridian City Council Work Session June 16,2020 Page 13 of 17 that we saw there like an unannexed portion where there is not even a sidewalk and yet there is two crucial pathway systems that you have to go out in the street access. How -- if -- if those become available how do we -- just a short segment, do you have the flexibility to grab those if the opportunity arises? You got the 12 priority projects, but if something like that comes available or somewhere else that's very small, but significant, how is your flexibility? Warren: Councilman Hoaglun, I would like to think we would have that. I -- I know Mike had an idea the other day about budget -- and, then, some amendments, as opposed to -- we can always figure everything out per the standard process, you know, at the beginning of the year or we -- we may come back to you and say this has emerged and we feel like it's a need. I think there is some that actually wasn't on this list, like I said, changes like the Meridian Road where we went across the dirt and, then, found a wonderful pathway. You know, where we could get on the list and that was probably a reasonable one to approach ACHD or ITD I guess to get some right of way. For the county properties maybe just wait until the roadway is widened and improve that seems the most likely. But, yeah, we would --we would likely come to you if we saw an opportunity. There is one I won't speak to today, but I -- I kind of have on a back burner that would be an ask, would be this is an opportunity. We don't want to miss it. What do you think. Hoaglun: Mr. Mayor, just a follow up to comment on that. Yeah. I think, you know, when you see this list there -- it's a good list, it's been vetted, these are fantastic projects, but there will be opportunities that pop up from time to time as listening to the parks commission and as they go through these things that we might have budget amendments show up and we know that's a priority for us, but, yeah, there are -- there are things out there that are really appealing and really would help immensely of we are able to make these connections. So, appreciate all the work you guys do and making that happen and keeping us up to speed on it. It's -- it's a great thing. Warren: Thank you, Councilman. It's -- it's good work. Simison: And if I could just add -- because I have been out on my bike three times on the pathways over the last month and two of the three I came back with goat heads. So, I have had a -- Warren: Mayor, pardon? Simison: Oh, I'm sorry. I have had goat heads in my tires. But my point is you got to get out and ride them to understand them I think is an important part and I think it will also help you identify where problems exist. One of the things that's like not on this is when you -- to Councilman Hoaglun's point, you cross Meridian Road there at Victory and as an aside there is no pedestrian ramp or access to -- so, you either got to force people out against the road or, you know, get off your bike and walk through an unimproved area, but those are little things, but they matter -- not only the pathways, but for people on wheelchairs or pushing strollers or other things, but until you get out there and do it you don't see them. Little things, though, can make a huge difference in impact and I think Meridian City Council Meeting Agenda June 23,2020— Page 17 of 216 Meridian City Council Work Session June 16,2020 Page 14 of 17 even from our Parks Department, you know, it has been, what, ten to 12 years since we looked at that connection in Tuscany over several things and the parks director is like, oh, wow, they -- we built that. It's now down below grade. We could actually make that connection more plausible compared to when they used to have to do a 20 foot above ground structure to get over it. So, until you get out and you see them it's hard to get a good understanding about what type of investment might be needed to make big or little changes. Warren: Good comments, Mayor. I appreciate those. Perreault: Mr. Mayor? Simison: Council Woman Perreault. Perreault: In this review did you happen to look at the pathways in relationship to the schools and seeing how well those pathways are connected to schools specifically? Warren: Councilman Perreault, the schools are definitely on the map when I review applications and look at pathways. I think specifically, you know, we are making that one link to connect the pedestrian bridge to get residents to Franklin and to get the permanent residents down to the elementary school and I knew that we have looked really carefully at pedestrian access as pertains to the new Owyhee High School. It's probably less of a -- it's certainly important, but may not fall as much under the pathways as the sidewalks and walkability. So, it's certainly important and some projects really are trying to make that happen. Others it's -- it's a factor and less predominant. Does that answer your question? Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: Thank you very much for presenting. I think it's great. Yeah. This is kind of our -- our community amenity. We don't have the foothills, but we have a great pathway system. It's amazing. It's a crown jewel of Meridian. I want to make sure we are doing everything we can to promote it, get the word out, get the maps out, people can adopt it and make good use of it. So, any updates on sort of the marketing of the pathways or where people can get maybe a quick plug on where people can get a map to use the pathways even more if you are not already. Warren: Councilman Strader, I think you make a very good point and it has been a goal since I have been here to improve maps. We have some great GIS staff I'm working with. So, online we are working to get them, you know, as current as possible, but in terms of a take along, that might be something to look at. I know we have talked about -- we have done a lot of work in looking at specific routes, where is the Meridian loop and how can we identify that on a map. It may not feel particularly loopy and contiguous in person, but knowing it's there I think gives you a different kind of mental structure to regard the system Meridian City Council Meeting Agenda June 23,2020— Page 18 of 216 Meridian City Council Work Session June 16,2020 Page 15 of 17 and we did, we examined routes along the Ridenbaugh in various places just to the -- bit by bit. So, I think that -- and we talked about is there a way to provide that route information to Google Earth. I know that came up as something that was a pretty exciting possibility, just so that if you -- you tuned in online you might see what came up as part of Meridian's system and I think the trailhead is another -- when we open another opportunity to -- to try to celebrate identity and visibility. So, I have a lot of ideas. We are working with the arts people. We talked about striping the pathway and it could be just a regular yellow line, it could be a yellow line with this yellow star occasionally, whatever it is, I think something that in the spots where you kind of lose the pathway for now to be able to see up ahead I think just in terms of branding that could be -- we have a lot of ideas. We haven't really done anything formal. I think we are waiting for some of these projects maybe to complete and drop, although I do really -- if I get the chance, you know, so -- Strader: Thank you. Warren: Thanks. Simison: Council, any further questions? Perreault: Mr. Mayor, just one more. Simison: Council Woman Perreault. Perreault: Thank you. The last time that Steve presented before us I believe he discussed or shared with us that the city is in the process of mapping out HOA pathways, private pathways, and how it integrates with the public pathways and to get like an overview of the percentage of actual, you know, private versus public and the real true walkability around our city. Just wondering if there is any updates on how that's going. Warren: Thank you, Councilman -- pardon me, I may get -- Perreault. Perreault: It's Perreault. That's right. Warren: I know that I -- I do work fairly closely with Brian in Community Development and he's great in terms of walkability and so the sidewalks layer is something I think I turned on for our pathways tour map. So, I have access to that information. I'm not smart in the analysis of that. I guess we are working to --for a while we had data that, you know, was visible lines on a map, but didn't have good information associated with it and that's getting much better, so that we will be able to quickly do inquiries, you know, what is city owned, what is not, what is this route. We are -- we are getting there. It's definitely an objective. It's coming along. I say all the time this is not really a big city, but it's 31 square miles, so it's kind of big. Yeah. So, we are running to keep up. Thanks. Simison: Council, anything else? All right. Thank you very much. Meridian City Council Meeting Agenda June 23,2020— Page 19 of 216 Meridian City Council Work Session June 16,2020 Page 16 of 17 Warren: Thank you. Item 6: Executive Session for the specific purpose of deliberating on a labor contract offer or to formulate a counteroffer as permitted under Idaho Code Section 74-206A(1)(a) Simison: Council, we have reached Item No. 6 on the agenda. Do I have a motion? Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: I move that we move into Executive Session -- Executive Session per Idaho Code Section 74-206(a)(1)(a). Hoaglun: Mayor, second the motion. Simison: I have a motion and a second to go into Executive Session. Ask the clerk to call -- if there is no discussion on the motion ask the clerk to call the roll. Roll call: Bernt, yea; Borton, yea; Cavener, yea; Hoaglun, yea; Strader, yea; Perreault, yea. Simison: All ayes. MOTION CARRIED: ALLAYES. EXECUTIVE SESSION: (5:22 p.m. to 6:03 p.m.) Simison: Council, do I have a motion? Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: I move that we come out of Executive Session. Hoaglun: Second the motion. Simison: I have a motion and a second to come out of Executive Session. All those in favor signify by saying aye. Those opposed nay. The ayes have it. MOTION CARRIED: ALLAYES. Bernt: Mr. Mayor? Meridian City Council Meeting Agenda June 23,2020— Page 20 of 216 Meridian City Council Work Session June 16,2020 Page 17 of 17 Simison: Councilman Bernt. Bernt: I move that we adjourn the meeting. Hoaglun: Second the motion. Simison: I have a motion and a second to adjourn the meeting. All those in favor signify by saying aye. Opposed nay. We are adjourned. MOTION CARRIED: ALLAYES. MEETING ADJOURNED AT 6:03 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) 6 / 23 / 2020 Mayor, Robert E. Simison DATE APPROVED ATTEST: CHRIS JOHNSON - CITY CLERK Meridian City Council Meeting Agenda June 23,2020— Page 21 of 216