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HomeMy WebLinkAbout2020-05-19 Work Session Meridian City Council Work Session May 19, 2020. A Meeting of the Meridian City Council was called to order at 4:31 p.m., Tuesday, May 19, 2020, by Mayor Robert Simison. Members Present: Robert Simison, Joe Borton, Luke Cavener, Treg Bernt, Jessica Perreault, Brad Hoaglun and Liz Strader. Also present: Chris Johnson, Adrienne Weatherly, Bill Nary, Steven Siddoway, Keith Watts, Dennis Teller and Joe Bongiorno. Item 1: Join the Meeting at https://us02web.zoom.us/j/89365592278 or by calling 253-215-8782, Webinar ID 893 6559 2278 Item 2: Roll-call Attendance: Liz Strader X Joe Borton _X_ Brad Hoaglun Treg Bernt X Jessica Perreault _X Luke Cavener (4:55 pm arrival) _X_ Mayor Robert E. Simison Simison: Okay. Well, with that I will call this meeting to order. For the record, it is Tuesday, May 19th, 2020, at 4:31 p.m. I will begin this meeting with roll call attendance. Item 3: Adoption of Agenda Simison: Item 3 is adoption of the agenda. Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: I move that we adopt the agenda as published. Borton: Second. Simison: I have a motion and a second to adopt the agenda as published. Is there any discussion on the motion? If not, all those in favor signify by saying aye. Opposed nay. The ayes have it. The agenda is adopted. MOTION CARRIED: FOUR AYES. TWO ABSENT. Item 4: Consent Agenda [ Action Item] A. Hensley Station No. 1 Sanitary Sewer and Water Main Easement No. 1 Meridian City Council Meeting Agenda June 2,2020— Page 5 of 263 Meridian City Council Work Session May 19,2020 Page 2 of 23 B. Lost Rapids Subdivision Sanitary Sewer and Water Main Easement No. 3 C. Lost Rapids Subdivision Water Main Easement No. 1 D. Prevail Subdivision No. 1 Water Main Easement No. 3 E. Memorandum of Understanding Between the City of Meridian and IAFF Local 4627 (Union) Regarding Article 15 of the Current Collective Agreement - Promotions to Provide for Waivers of Time In Grade and Probationary Status for Firefighter II Promotions F. Third Addendum to Development Agreement for Hill's Century Farm North (H-2018-0134) with Martin L. Hill, Hill & Hill Properties, L.P. (Owner/Developer), Located at the Southeast Corner of S. Eagle Rd. and E. Amity Rd. G. Resolution No. 20-2211: A Resolution Vacating 5 feet of an Existing 10-foot Wide Public Utility, Drainage, and Irrigation PUDI) Easement Located Along the South Property Line of Lot 7, Block 3 of the Tuthill Estates Subdivision No. 1 in the City of Meridian,Ada County, State of Idaho; and Providing an Effective Date H. AP Invoices for Payment - 05/14/20 - $2,830,681.03 Simison: Item No. 4 is the Consent Agenda. Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: I move approval of the Consent Agenda and for the Mayor to sign and Clerk to attest. Borton: Second. Simison: I have a motion and a second to approve the Consent Agenda. Is there any discussion on the motion? If not, all those in favor signify by saying aye. Opposed nay. The ayes have it. MOTION CARRIED: FOUR AYES. TWO ABSENT. Item 5: Items Moved From the Consent Agenda [Action Item] Meridian City Council Meeting Agenda June 2,2020— Page 6 of 263 Meridian City Council Work Session May 19,2020 Page 3 of 23 Simison: There were no items removed from the Consent Agenda. Item 6: Community Items / Presentations A. Meridian Senior Advisory Board Participatory Budget Discussion Simison: So, we will go into Item 6, Community Items/Presentations. And, Council, I'm pleased to introduce Mr. Jim Lucker, who is a member of the Mayor's Senior Advisory Board, and he is here to discuss their participatory budget item that they have been working to see if it's something that we would like to proceed with for the remainder of the year. So, Jim, if you would like to go ahead. We appreciate you being here to provide an update. Lucker: Thank you, Mayor Simison. Mayor Simison, Council President Bernt, Council Members, Borton, Cavener, Hoaglun, Perreault and Strader, my name is Jim Lucker. I'm the co-chair of the Mayor's Senior Advisory Board. I will reference the Mayor's Senior Advisory Board in the future as MSAB. I would like to thank you for the opportunity to present MSAB's 2020 participatory budget process project. In the future I will reference that is PBR. This is the second PBR MSAB has brought to the Council for approval. The first, of course, was the floating dock located slightly north of this proposed project. I will not go into the complete process we followed to get to this point. What I will do, however, is to thank specific people that helped bring this project to fruition. The members of MSAB, Michele Anderson, MSAB Co-chair Steve Joyal, Carolyn Sinnard and Julie Vogel, who worked tirelessly to obtain input from the community and help to finalize what the end project would look like. Tim Hendrickson, Mayor Simison's liaison to MSAB, who put the PowerPoint presentation together. Mike Barton, Superintendent of Parks, for carrying the load to get final bids on equipment and for obtaining free -- yes, free concrete to support the project, thereby allowing us to purchase more equipment and still be on budget. The concrete, as you know, was generously donated by ESI. As many thought of my introduction, it is a suggestion of the MSAB to brand Kleiner Park in Meridian as the premier senior family-oriented and ADA accessible park in the Treasure Valley. This proposed project is the second brick in building this concept. The proposal was to create workout equipment for the community while also allowing for seniors with wheelchair needs, staying at or under the 20,000 dollar allocated budget within the participatory budget program and to install equipment in Kleiner Park. Next slide. When you look at the slide before me, the dock is located to the north of this location. To determine north, if you look at the black line going from the layout of the -- of the equipment that is pretty much due north. So, it's actually located right on the perimeter of the -- of the -- of the pond right off where the proposed location is. Next slide. As you can see there is a variety of machines to target various muscle groups. The -- the company that make -- manufactures the equipment manufactures and sells these all over the United States. One of our concerns was that when you see the picture as laid out here where it's in a grassy area and the sun's out and it's nice and summery looking, they also sell these into Indiana, Illinois and Michigan and we have received photographs of actual locations where the -- where the -- the equipment is covered with snow and, then, in the spring Meridian City Council Meeting Agenda June 2,2020— Page 7 of 263 Meridian City Council Work Session May 19,2020 Page 4 of 23 works again. So, they have a background in being able to utilize these machines four seasons of the year. Next slide, please. I think this is -- the cost and installation is pretty well self explanatory. Twenty thousand dollars for six pieces of equipment. Eight thousand dollars worth of concrete donated by ESI. The Parks and Rec will install the equipment, as they did with our first PBR project, which was the floating dock, and the total cost for shipping and equipment. Next slide. These are actual photographs of machines being used. As you can see on the bottom where it says accessible chest press, that's a machine that you can use with -- as you can see with a wheelchair and on the other side a walking person can use it or a person from a wheelchair can actually slide onto the seat and MPAR would check to ensure that if there were any raised seats used by ADA person -- people that we are covered as far as the height of the seat is lower than the standard needed to put cushioning underneath. So, with the concrete slab that ESI would donate, we are completely covered as far as liability or fall within all the specifications necessary for ADA. In conclusion, this project would benefit handicapped and disable -- and abled. The project would be inclusive to community and the project is at budget. Any questions? Simison: Thank you, Jim. Council, do you have any questions for Mr. Lucker? Perreault: Mr. Mayor? Simison: Council Perreault. Perreault: Good evening, Mr. Lucker. Thank you for being here with us. I'm curious about the maintenance on these machines and how that is funded. Lucker: The maintenance -- when checking with the company that manufactures the equipment, they -- they literally stand out for years in the -- in the -- in the weather and as far as maintenance, there doesn't seem to be much maintenance. All the bearings are sealed. It's -- it's -- they are powder coated. So, it's not like a normal painted surface that would chip or rust. When it's powder coated that's going to allow it to last for years without any maintenance. Simison: And, Mr. Barton, I know you are on the call. Do you have anything you would like to add since you all would be the recipients of this product to maintain moving forward? Barton: Yeah. Good afternoon, Mayor Simison and Council Members. I think Jim really did a good job in summing up the long-term maintenance. They have a 15 year warranty on this equipment and, you know, based on the other couple of gyms that we have, the maintenance is -- is really minor. There aren't -- there aren't any -- you know, it's all rated for outdoors and with very little parts that -- that can fail on it. So, it's pretty bulletproof. Simison: Thank you, Mike. Strader: Mr. Mayor, just a comment. Meridian City Council Meeting Agenda June 2,2020— Page 8 of 263 Meridian City Council Work Session May 19,2020 Page 5 of 23 Simison: Council Woman Strader. Strader: Thank you so much for presenting this. It seems like a really wonderful way to enhance a park that we already have and make it an even better use for the whole community. Lucker: If I may? Simison: Yes, Mr. Lucker. Lucker: I would like to thank you for that comment and, as I stated earlier, with -- with our first project being the floating dock, the times I have been in Kleiner Park I have seen a number of people using it and to have the wheelchair accessible dock within a rock's throw from the exercise equipment I think really sets the standard for what we are looking for in Kleiner Park. To take it one step further, under Mayor Simison's guidance, we are adding new members to the Mayor's Senior Advisory Board and some of those new members will be going out into the community and one of our plans is to actually introduce various retirement communities to what we are doing in Kleiner Park. So, if this proposal goes through and we do get the installation, it's not just a matter of somebody walking by and finding this there, we are going to tell the community it's there. We are going to tell them how accessible is to use. Not only that, but the dock. So, thank you for your comment. Simison: Jim, there is one thing that -- that maybe to help Mr. Borton, who hasn't asked a question yet, would you like to give an update on the process you all went through and who you worked with to come up with this idea? Lucker: Sure. We basically did what we did the -- the first year. We -- we sat down as a group and determined who would do what and we went out to the community and spoke with different organizations, went to the library,just went out on the streets to meet people, talk to people in our homeowners association. So, we covered what we think is a large spectrum of the population, maybe a relatively small sampling. To back up, when we first found out about the PBR program it was based on a program that was done in New York City and they showed the way that they went out to the community with a set of disabled at a subway station and tens of thousands of people walked by. Well, needless to say, we don't do that in Meridian and so we went out in the community and solicited information. We had a questionnaire that we handed out. We, then, gathered all those in one of our meetings, went through them -- we had some that we had to discard that didn't fit the -- the requirements for PBR. We, then, took those that we thought might be the most viable and we actually voted amongst ourselves as to what would best serve the community overall. We had some ideas that -- as an example might be a park bench where somebody could just sit down and rest and that's a good idea, but to put it in a park bench and put in a covering over that in case of inclement weather, by the time you are done with everything you are almost as much money as the whole project would be for the exercise equipment. So, we took-- it took-- it took us a few months to put this program together and with the help of Mike Barton and a couple of the members on the committee, Meridian City Council Meeting Agenda June 2,2020— Page 9 of 263 Meridian City Council Work Session May 19,2020 Page 6 of 23 we narrowed it down to a manufacturer that could manufacture equipment that would fill our needs, not only for ADA compliance, but also for four season weather. Simison: Thank you. Appreciate that. Council, do you have any questions? There is no action that is needed to my knowledge on this topic. It is in the budget and it is something that they are likely to move forward, but I would love to get a -- at least a general agreement that this is a project that you would like to see installed here in our parks in this -- you know, hopefully this year. I know timing is always an issue, but I think construction is still happening out there in our community, so it should be able to move forward if we can get the equipment in in time. Borton: Mr. Mayor? Simison: Councilman Borton. Borton: I appreciate the comments, Jim, and that you just -- that you just shared. I'm supportive of the project going forward and -- and some of the -- well, one of the really critical components of the PBP process is, in fact, the process itself and what the group does to gather input, collect options in ways to serve the community that we might not be recognizing and, then, vetting those amongst your group, using the objective criteria, then, having what's basically an election on those finalists and, then, bringing forward a project -- all of that vetting is a critical requirement to make this project -- or this program work and when we set this up four years ago -- four or five years ago it was always with the understanding that if those steps are skipped any Council may get to the spring and decide at this stage it's not a product -- it's not a project we are going to fund, because the process wasn't utilized right and you described a great-- a great process that met the needs of the program, but I think that's really a critical part that you guys hit the nail on the head by doing. I know we will discuss it in June, the --whether or not -- and how PBP may continue or whether it morphs into something else, but I think you have done a great job, you and your group, in trying to meet the intent and purpose of the program as originally designed by vetting it and electing it and narrowing it down to what you believe to be the best, most appropriate program. So, I appreciate that. Lucker: Thank you for your comments. I will pass that along to the group. Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: Yeah. I just appreciate the -- Jim, you bringing this forward from the group and, you know, we have got several playgrounds that are all accessible for children of all abilities and -- and, you know, as we get older that -- that may not change for some of us and for some of us we may change as we get older and having that ability to have that access to, you know, like things like docks on water and exercise equipment is just a great opportunity to stay healthy and vital and greatly appreciate you guys thinking that through Meridian City Council Meeting Agenda June 2,2020— Page 10 of 263 Meridian City Council Work Session May 19,2020 Page 7 of 23 and making sure we have that here in Meridian. That's -- I think it's a great addition to Kleiner Park. Thank you. Lucker: Thank you for the comments. Appreciate it. Simison: Okay. Well, with that, Council, you should be seeing this move forward. We are working with our Parks Department to get an install and put up as soon as we can. Hopefully in this budget year, if not by the fall would be my hope. Always subject to how long that they can get that stuff manufactured and delivered. So, with that thank you, Jim. Appreciate it very much. Lucker: Well, I appreciate your allowing us to take the time to present this, but more importantly thank you for the opportunity to have another PBR. We look forward to number three. Simison: All right. Thanks, Jim. Lucker: I will go ahead and try to get -- Item 7: Department / Commission Reports [Action Item] A. Meridian Arts Commission: Annual Update Simison: The clerk's office will help you take care of that. Item No. 7-A is Meridian Arts Commission annual update. I'm looking to see if we have Leslie with us. I'm going through the names. Mauldin: Hello. Simison: There she is. Mauldin: Hi. Simison: Hi, Leslie. Yeah. I will let you go ahead and take it from here. Mauldin: Okay. Thank you, Mayor. Thank you, Council. So nice to be here for the annual report. Oh, goodness my -- I have to get out of -- how do I get out of the big screen? can't see my report now. No. Oh, exit. How do I exit full screen on my computer? Simison: Right at the top there should be a view option that you can click on that and, then, click -- Mauldin: On it. I pressed escape. Simison: That works, too, apparently. Meridian City Council Meeting Agenda June 2,2020— Page 11 of 263 Meridian City Council Work Session May 19,2020 Page 8 of 23 Mauldin: Okay. I'm so sorry. I'm not great with this kind of stuff. But as you remember last year as part of our annual report we invited the Idaho Commission on the Arts to attend the meeting and bring an overview of the statistical study conducted by independent statisticians and researchers for the Americans for the Arts organization and as a reminder and an overview of what was presented last year in our annual report, we have a short video for you from their website. You know, in the arts right now we are really experimenting with a lot of multimedia and -- you know, concerts and -- oh, here we go. (Video played.) Mauldin: So, we had that last year and I just wanted to kind of get back to that -- that feel as we go forward, but -- can you -- is everything okay now? Good. Okay. So, let me give you an overview of our year. It was a year with a lot of changes in 2019. Many changes throughout the city. We now have a really great team of commissioners. We have Stephanie Barnes and Randy B-Funk, they both completed their terms in 2019 and Jennifer Sullivan also hasn't been with us this year because her family moved out of the city. So, we did gladly welcome new commissioners Lynn Smith, Maria Tzompa and Ginni Hale and with Logan Cloninger joining as our new youth commissioner. We have a great team on the commission now combining backgrounds in theater, musical performance, and the visual arts. Our staff liaison Hillary Blackstone also left in September to pursue other career dreams and Deputy City Clerk Adrienne filled in in the interim while we searched for a new -- for a placement and she did a fantastic job. I want to thank her again for that as we close the year out. We are now fortunate to have -- as our current arts and culture coordinator. She actually started in January 2020, but I wanted to give her a big shout out she's doing a great job and we really feel that with her addition and our new commissioners that we have a very strong seated commission. We have been busy at work with public art installations and we are really excited to take part in the selection process for two new public art installations. Champion's Flame by Trademark in Champion Park and Illuminations by Ken McCall at Renaissance Park. Both pieces are finished, look fantastic, if you haven't had a chance to go see them take your family and go look, they are just so much fun. We had the opportunity to lead the selection process for a third public art installation, which will be the firefighter sculpture by Daniel Borup and it will be installed at Fire Station No. 6. It's in the fabrication process and will be installed later this year. All three projects were founded by the Meridian Art in Public Spaces ordinance or MAPS. We have more --we have more live music this year with the Concerts on Broadway. We partnered again with WineGlass Entertainment for another successful year. We couldn't pull it off without our faithful sponsors. Last year they were Meridian Development Corporation, D.L. Evans Bank, Idaho Power, American -- All American Insurance and Investment Resources of America. We experimented with transitioning our series to fall afternoon concerts and enjoyed some aspects of the change, especially, you know, avoiding the heat and smoke and enjoying the beautiful Idaho autumn, but we learned that some of our community members prefer the other. So, we are still continuing to experiment with that concert series, but it is growing and it's very high energy. We had three bands last year, High Street and Big Wow Band and Kevin Kirk of Onomatopoeia. They were great. And we -- we also always invite talented Meridian City Council Meeting Agenda June 2,2020— Page 12 of 263 Meridian City Council Work Session May 19,2020 Page 9 of 23 Meridian students to join us as openers for the concerts and we have great feedback from the community on this tradition. So, we love highlighting our talented Meridian youth. Art Week. We hosted the Meridian Art Week 2019 and we focused on a variety of activities and shows for the attendees. The activities included a promotional concert. The first annual Tammy de Weerd Award in the arts presentation. Free dance lesson. Live music in downtown businesses and outdoor venues. Screening of a locally produced film, which was really fun, and art week scouting, cultural dance demonstrations, performance and character encounters with Treasure Valley Children's Theater. Our most popular activities seem to be the art drop, where artists leave their around downtown. It's kind of like just passers by will happen upon something, that's really fun, and, then, use social media to tweet it out. We had the chalk art competition. It's really popular. Where high school students, professionals, and the general public all participate. We, of course, have our annual year round monthly Initial Point Gallery curated exhibits and we coordinated 12 exhibits, which included 33 artists and organizations this year and it's always a highlight when we have the West Ada School District's art show in May. We have the privilege of spotlighting Meridian students from all levels and the winners get their artwork wrapped on a traffic box and so it reaches out even more into the community. Speaking of traffic boxes, we installed 14 traffic box art wraps. Five of those box wraps were the student artwork that I just mentioned and these wraps are made possible because of the sponsorship of the Meridian Development Corporation. Eight traffic box wraps were selected from the artwork in our traffic box repository that's maintained by the Arts Commission and one wrap was sponsored by a local business. This was fun. The business owner wanted to fund a painting by his mother on a traffic box. So, that was -- that was cool. And outreach. We contributed to the Treasure Valley Children's Theater productions of several shows and we are always happy to support the efforts in the arts in education and reaching out to students this way. It's a cause we really strongly believe in. We, of course, came up with a new strategic plan along with the city. We attained a grant from the Idaho Commission on the Arts and the National Endowment for the Arts to pay for consultant services to assist in preparing the FY 2020 to 2025 strategic plan and we completed the strategic plan with many excellent goals and we really have a lot to look forward to in the next five years, so -- with that in mind let's look at the math behind for a moment. This year we also want to share what truly makes art human and why that's important. After all, we are the Arts Commission, so we feel pretty strongly about it; right? Consider that any color of the rainbow can be created with an algorithm. It's simple and it's finite and a computer can generate color. What makes color interesting is our subjective human reaction to that color. Color evokes a human response that is too advanced to be quantified by an algorithm. So does music. I use a really deeply layered and complex composition program called Sibelius and it's somewhat intuitive. It has thousands of embedded devices meant to shape and phrase the sound. However, I still need to tell it what to do and no matter how good or average an operator is at using the program, it simply can't seem to capture the nuance of live performance by human beings. We are the unquantifiable missing link, so to speak. To make this more personal, think when you meet somebody, when you are younger, even now, you meet another human being that you are interested in, you want to get to know them better. We usually don't ask questions like do you have a comprehensive understanding of the algorithms of business economy in a situation like this. We usually say things like what's your favorite Meridian City Council Meeting Agenda June 2,2020— Page 13 of 263 Meridian City Council Work Session May 19,2020 Page 10 of 23 color. What kind of music do you listen to. What's your favorite season. Your favorite sport. It's also entertainment. Great entertainment. What's your favorite book? Your favorite movie? Your favorite food? All subjective things that when we come together as human beings in gathering places we talk about things and look at things that make us laugh, cry, and listen to each other. Even in business meetings there is a space for small talk and it tends to return a better collaborative result. In general people want to feel connected in ways that are hard to quantify. The economic impact is simple and clear, but the more nuanced reason to support the arts has less to do with money and the good thing is the more we understand that the arts do matter to communities, the more economic potential they can have. More importantly, they have an effect on how a community feels, how strongly its citizens connect their unique identity. Art in all its forms is somewhat like the gathering place at the human mind and heart. It's a bit like a face. It's hard to describe, but it yields subjective results that are evident in the quality of life and the general health of communities. You know, it's funny, we tend to think of art as an accurate measure -- I mean economic quantification as an accurate measure of what is productive, but I'm a mother, I have often thought of this, that a woman giving birth is considered nonproductive by the current algorithms utilized by the GDP at the very moment she is somewhat actively involved in bringing forth what is arguably considered to be our most valuable asset. We may need to adjust the way we look at what is productive in some ways to include beautiful uniquely human moments and creative moments, which are thus far too nuanced for us to quantify, such as our creativity as human beings and the joy it brings to our lives and the lives of our loved ones. We know subjectively that these things matter, we just need to have faith that they are important enough to consider as vital to the ongoing success and happiness of our community. But I feel like I'm kind of preaching to the choir here, because here I am giving a report as an arts commissioner, which serves, of course, at the pleasure of the Mayor and the City Council and we cannot thank you enough for your support and guidance to the arts and culture in Meridian. That's it. Are there any questions? Simison: And thank you, Leslie, for that information and viewpoint on why art matters. Council, any questions for Leslie? Perreault: Mr. Mayor? Hoaglun: Mr. Mayor? Simison: Council Woman Perreault. Perreault: Leslie, thank you so much for that presentation. It was fantastic. As a new Council Member this is the first arts presentation that I have seen and I really appreciate it. I love that Meridian makes this a priority and I think it's a really critical part of our town and what creates, you know, that community that so many people say that they appreciate here. I'm wondering if the Arts Commission has had any conversations about doing any events and/or encouraging any -- any -- I don't know how to describe it. Any kind of -- I guess an event -- I don't know what else to call it. But surrounding the -- the Idaho women's celebration of -- of suffrage, our one hundred year celebration, I'm wondering if Meridian City Council Meeting Agenda June 2,2020— Page 14 of 263 Meridian City Council Work Session May 19,2020 Page 11 of 23 the Arts Commission has done anything along those lines. Council Woman Strader and I had an opportunity to be involved in some events and it's really been something that's impacted me. So, I'm curious if the commissioners discussed it. Mauldin: Council Woman Perreault, good to meet you. I -- we haven't met and I am so glad you bring that up, because we just added three new female commissioners and we have -- we have been considering new things to bring to Art Week and I'm thinking that that might be a good place to put it. Thank you so much for bringing that to -- bringing that out and for being involved. It's important. Thank you. Perreault: Mr. Mayor, follow up? Simison: Council Woman Perreault. Perreault: Absolutely. And, Leslie, if you want to e-mail me at my city address I can connect you with some individuals that are working on it at the local and the state level and maybe they can help you with some resources. Mauldin: That would be wonderful. Thank you so much. Perreault: You bet. Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: Yeah. Leslie, thank -- thank you and the other commissioners for your willingness to serve. It takes a lot of time, energy, but you guys bring a lot of passion and -- and great ideas and it's -- it's a lot of fun. It just enhances our community so much and it's -- it's kind of difficult to see what we are in with, you know, what we are doing now, social distancing and all that and, hopefully, things will continue to improve. What -- what does that do to things like Concerts on Broadway? Are you guys trying to figure out when -- when you can hold things and, then, making the assumption, of course, that things will continue to improve and move through the stages that Governor Little has set out, so what's the thinking right now? Mauldin: Yes. Thank you, Councilman Hoaglun. I -- we have discussed it and we have contractual things that will allow us to take care of the money that way, but that's part of the reason we didn't move it back further into the -- into the summer months, because last year, as I mentioned in my report, we did have a little bit of community feedback that, you know, they really liked the summer concert series and, of course, the year we moved it forward we didn't have any fires. So, yeah. But for this year we did decide to keep it and we are starting in August and going through September, but we are -- you know, with the three shows. We will stop before it's too -- we won't go as far into October as -- we won't go into October like we did last year. But it's been -- and as you know I'm a live performer, I just -- I -- my last contract just went away last week and there were summer Meridian City Council Meeting Agenda June 2,2020— Page 15 of 263 Meridian City Council Work Session May 19,2020 Page 12 of 23 festivals. The Tahoe Music Festival is canceled. There is -- you know, most summer festivals have canceled. Sun Valley Summer Symphony is -- is canceling. Sun Valley Writers Conference is canceled. So, I think we are -- we are planning -- we are looking ahead contractually and hoping that by that time, if everything goes forward as the governor's planned in his four phases, that we will be safe and feel comfortable having people. However, we will be putting -- if we are still having some resurgence we will be managing and putting in social distancing as much as possible, trafficking the space through production to keep our citizens safe. But it's -- we do live -- as I was watching that opening video and looking at all the -- the live performances and it's -- it's been a little heartbreaking from our side, but we have -- we thought about that. Thank you for asking. Hoaglun: Yes. And, Mr. Mayor, just to follow up. Yeah, Leslie, the performance arts -- I'm sure they feel that impact very very strongly, which is unfortunate, because it is -- it it is a wonderful thing when you can get together and see performances by talented people and how uplifting that is. I mean we could really -- we could really use that right now and, hopefully, that will happen as -- as the summer goes on. But, yeah, it's something that -- that is concerning and we -- we are just glad that you guys are moving this forward and figuring out a way to make it happen. Thank you. Mauldin: Thank you. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: Thanks so much, Leslie, for presenting and I echo Jessica's comments about being the first presentation from the Arts Commission. It's very exciting. I really like the idea of arts as a way to do placemaking for cities. If I think about some of the most successful cities in creating an identity and a sense of place, you know, Austin comes to mind, places that really embrace the arts and it seems like we come across these, you know, random opportunities, whether it's like a roundabout or these districts that we might be looking for where there really is an opportunity coming up for our city to put a sense of place and an identity on, you know, our whole city. So, I just -- I'm excited for you with the work ahead and I think -- I hope that we will have more opportunities as a community to support the arts, because I think it supports a whole community. So, I just wanted to share my view on that. And, then, I wanted to just ask, you know, do we have an arts foundation for those patrons in our community and community leaders and corporations to, you know, contribute to the effort. Mauldin: Thank you, Council Woman Strader, Mayor Simison. Yes, we do. Meridian Arts Foundation is alive and well. They have their -- in September they have -- of course, it's an -- it's an individual nonprofit. It's not connected to the city, but they do function within the city and they have their -- usually it dovetails with our Art Week. They have their annual fundraiser. It's called Art Sip and they do give some grants and some different things. We would like to articulate with them even more. We have -- we have worked with them in the past and we would like to continue to work --- work with that nonprofit Meridian City Council Meeting Agenda June 2,2020— Page 16 of 263 Meridian City Council Work Session May 19,2020 Page 13 of 23 organization to develop funding sources and grants and the things that they are working on. Councilman Borton is -- is involved with that as well. So, yes, Meridian Arts Foundation. Strader: Thank you. Simison: All right. Council, anymore questions? All right. Thank you, Leslie. Appreciate it very much. And, for the record, Councilman Cavener did join us about ten minutes ago and I forgot to mention that when I saw his name pop on, but -- Cavener: Leslie was doing -- I'm sorry, Mr. Mayor. Leslie was doing a great job and didn't want to interrupt. I have got some video issues right now that we are working through. I will reset my computer during the break, so that I can pop up on video to the other part of our meeting. B. Parks and Recreation Department: Annual Report Simison: Okay. Perfect. Thank you. All right. Item 7-B is our Parks and Recreation Department annual report. I will turn this over to Mr. Siddoway. Siddoway: Hello, Mr. Mayor and Members of the Council. It's my pleasure to be before you today to give our annual update for our Parks and Recreation Department. I want to start off by thanking the previous two presenters. As you can tell, both the Senior Advisory Board and the Arts Commission both do things that benefit our mission in Parks and Recreation in many ways and that's been -- we have been beneficiaries of the work that they do. One of the things I would note is that the Commission -- the Parks and Recreation Commission received an update on the Arts Commission's activities last week and one of the things that stood out to them that they wanted me to share with the Council is that in the survey that the Arts Commission just did they asked what places people -- citizens would take a visitor to to show them what Meridian is all about and the most frequent response to that question was parks. So, they, of course, cheated on that and we are grateful to hear that and wanted me to --to share that. With that I'm going to share my screen and, hopefully, this will work. Is everybody seeing the Parks and Recreation update slide? Okay. I'm going to plunge ahead for -- I'm going to start off with a -- an overview just really quickly, high level, for our new Council Members of our-- our mission, which focuses on enhancing our community's quality of life through the many myriad things that we do and. I love that --that bottom phrase of creating lasting memories. That is one that is important to us. Our vision -- I highlighted the words family focused opportunities. You know, one of the things that we learned when we were going through our master planning efforts when we did focus groups of all ages is that as a city as we have focused on -- on families it becomes a city that is friendly to all and the growing, changing population that's mentioned at the bottom is one that has expressed gratitude for this family friendly focus. Our focus areas, quality, community and fun, are what we strive to -- to be and do. You know, quality parks, activities and events that build community and at the end of the day providing fun and ways to bring balance to people's lives. We have been dubbed the department of fun. We aspire to -- to that -- that -- that Meridian City Council Meeting Agenda June 2,2020— Page 17 of 263 Meridian City Council Work Session May 19,2020 Page 14 of 23 title. Here is a photo of our -- our team and -- from taken -- taken last fall and if I just flip forward you can see that team on an org chart. There is 38 total positions. That includes all the part-time positions over at HomeCourt, the recreation positions and the parks positions. And this is all of the positions, except for the seasonal summer only positions. It's a lean mean machine, if you will, for the amount of things that we do and I hope to give you a quick overview of many of those coming up. A quick shout out to our Parks and Recreation Commission. They are citizen volunteers who advise us directly on the many things that we do. They meet monthly on the second Wednesday of every month and they provide recommendations to Council. They provide feedback to us. And their input is truly invaluable. Just a quick overview of our facilities, particularly for our -- our new Council Members. Of course our main office is right here at City Hall, but we also have our park maintenance shop over on Lanark. And, then, two other facilities of note, our community center in downtown on Idaho and, then, the Meridian HomeCourt, which is off Franklin Road on Taylor Avenue. So, the bulk of the rest is kind of divided into a parks focus section and a recreation focus section. So, this is the parks, plazas, open spaces and pathways. You know, the map's kind of hard to read at this scale, but one of the things that I love to point out with the map is that I believe as a city we have done a very good job of spreading out our parks and amenities and not just giving everything to one part of the city. They really are north, south, east, west and central. The numbers on this slide -- you know, people always ask how many parks do you have and my common response is it depends on how you want to count them. So, if you count them all there are 23 as you can see. If you take -- the first three categories are regional, community, and neighborhood. Those are the -- those are the parks that most people think of as the traditional parks. Of those there are 18. So, sometimes you see the -- the 18 number. Those are the more traditional parks with -- with playgrounds, et cetera. Special use parks are things like Generations Plaza or the plaza out in front of City Hall and sports parks are things like the fields at Jabil or Heritage Middle School that we manage. Here is the overall list of all of those parks. You can see the breakdown's on the right of regional, community, and neighborhood parks and, then, those special use and sports parks. We have a total of 334 acres of developed park land today and it's been remarkable for me to see that number grow over the last decade. We also own 97 acres of undeveloped park land that we look forward to seeing developed in the coming years and there are a total of about 40 miles of pathways in Meridian, most of which are owned and maintained by HOAs with an easement. We maintain about 14 miles of that and I have a slide here to talk about that pathway network. So, connectivity is a priority for us. It's -- actually, the pathways are the top priority of our Parks and Rec Commission. You can see with the map on the left the Five Mile Creek pathway corridor, which is in -- the one in green. The Ten Mile Creek pathway corridor, which is the one in purple. The Rail With Trail, which follows the railroad. Not pictured here, but also a priority for us, looping around the whole thing is a -- what we call the Meridian loop to try and connect it all. We have a growing path system, but we know we need more. You can see that we have that growth. You can see for 2020 it's all blue, but 2020 is not over yet and we have construction projects underway that are going to add lineal feet to the pathway system this year. And we will talk about some of those here soon. Urban forestry is another major focus of ours. Elroy Huff, who has been our long term forester and quick shout out to him for all he's done over the years. Many of you were able to join us for his retirement Meridian City Council Meeting Agenda June 2,2020— Page 18 of 263 Meridian City Council Work Session May 19,2020 Page 15 of 23 celebration at the beginning of the year. Matt Perkins, our new forester, is also a wonderful addition to our team. Our city has been a Tree City USA for 18 years. We have focused on a variety of projects, including all of the trees in our park system, those downtown tree boxes, our annual Arbor Day celebration and, then, of course, finding that annual Christmas tree for the tree lighting ceremony. We currently maintain over 5,500 trees in our system and here is a quick overview of that growth. If you go back to 2009, just over ten years ago, we are at 1 ,690 trees in this public tree network. We currently have, you know, just shy of 5,600. 1 spent -- I'm not going to spend a lot of time on the graph on the right, but the important part of this -- it's been a big focus for the last decade to get the old tree boxes replaced with the new ones and this year we are entering a new phase where all of the original tree boxes that need to be replaced have been. There are a handful -- the eight -- the number eight on there are some of those older ones, but that are still doing fine and we don't want to pull out a good tree just for the sake of it. So, there is currently with the growth downtown 145 total tree boxes downtown and we are kind of entering a new maintenance mode and some of those will continue to be replaced over time, but the annual focus is going from replacement focus to maintenance focus. Classes, camps, and excursions are another major focus of ours. Our activity guides come out three times a year. One is a combination for winter and spring. Our summer activity guide was actually just released last week. Hopefully you have seen a link to that. We are doing it digitally this year, knowing that things are in constant flux and change, but our summer activity guide is now out and, then, we anticipate a new activity guide coming out for the fall. You can see the growth of those activity guides, enrollments through the years. We know that this year we will be down somewhat. We will have to wait until next year to see how we are impacted. But as the city grows so does the interest in the activities, camps, and classes that we were able to provide as a department. Sports is another major division of what we do. We focus on providing adult sports leagues for things like basketball, softball, flag football and volleyball. Those have been on hold this spring due to the COVID-19. We do anticipate those seasons being able to be reactivated with the beginning of phase three here in June with some social distancing measures in place and a reduced number of games taking place at a single facility to keep crowd sizes down. We are looking forward to slowly bringing some of those things back online. Youth sports we do -- well, we don't run the leagues ourselves, we provide the space for those through many wonderful partners in the community. You can see for the sports that we run, the growth of those over the years, and, again, we know that this year will be impacted, but we are also adapting and I look forward to sharing with you some of the things that we are doing in response to needing to be creative with some new ideas for sports that kind of adjust to the new normal and I will have a slide on that coming up soon. Special events are a particular challenge in -- where we currently are and we are working very diligently to try and figure out how and when things can fit in an adapted version. While it's not on this list, because it's not a city sponsored event, I think it's probably worth mentioning here. The Memorial Day event that the American Legion puts on, we have found a way to -- to livestream that. So, even though there is not a gathering, if you will, there is still a way for -- for people to participate and we are happy that we can join with the Legion to help provide that. For our part we are envisioning that our first real event of the season will probably be Independence Day on the Fourth of July. While we won't be doing things like face painting and bounce houses, we do want to see a fireworks show Meridian City Council Meeting Agenda June 2,2020— Page 19 of 263 Meridian City Council Work Session May 19,2020 Page 16 of 23 that people come out and celebrate the birth of our country. So, we anticipate that moving forward. The community block party that's usually in early June about now -- or not now, but coming up soon, will be made -- sorry. It's Gene Kleiner Day that's there. We are going to combine that with community block party, which falls in the fall in September and so those will be in September. Movie Night we hope to kick off the week following the Fourth of July. We are still looking for guidance on large events from the governor's office and adapting as needed to that. Things like Movie Night, we know that families can and probably will social distance well, but the large groups of youth and teens that we get at those will pose a challenge to social distancing. So, trying to weigh all of those things and what we do. You have already had the update on the Arts Commission, so I don't need to spend a lot of time here, but I do want to say that the addition of Audrey Belknap on our staff has been wonderful. She has come in and just really grabbed that bull by the horns and without a lot of guidance has been able to jump in with both feet and figure things out and be of great assistance to the commission. We look forward to having a closer relationship with both the Arts Commission and the Historic Preservation Commission moving forward. We love our volunteers. We miss our volunteers. We anticipate the volunteer program will likely be able to start back up beginning in stage three. They provide a lot of wonderful services to us, including the park ambassador program in our parks, the City Hall information desk. They also do tours through City Hall. In addition to those that we have just groups from the community that -- that do things for us and every year we have many scout projects -- particularly Eagle Scout projects. These are some of the things I'm most excited to share with you, because this is not just an update of where we are at today, but some of the things that we have been able to do as a team over the past year as part of our annual update. I think the big highlight for all of us this last year was the grand opening of Discovery Park, its first phase in south Meridian on July 26th. Wonderful new destination park for south Meridian to enjoy. We have had some great remodel work done at the HomeCourt, including the new restrooms and Bay 5. We held an open house to celebrate that on Valentine's Day, February 14th. The art in Renaissance and Champion Park, which is a partnership with the Arts Commission, is complete. We look forward to being able to celebrate that with a ribbon cutting sometime this summer with the date to be determined and there is a picture of Audrey, our new arts and culture position. Last fall in October we dedicated the new Charlie Rountree Ball Field in Fuller Park. We have also had a partnership with the library to install memory lane story walk along the loop pathway near where the Senior Advisory Board is now looking into putting the -- the exercise equipment and we look forward to having a ribbon cutting with them this summer for that as well. The Fuller Park ADA repairs were completed. The design work for Heroes Park expansion and design. The concept planning was done and the -- currently underway is all of the -- the construction documents and, then, we filled our rec coordinator sports position. Skylar has got some great ideas that are including some new -- not tournaments, but -- sorry, I'm trying to remember what I'm -- the word I'm looking for. Leagues. That's the word I'm looking for. For things like cornhole and spikeball that are able to be done with smaller groups with social distancing and actually has a lot of interest. This is a quick overview of our reopening plan. I have e-mailed it out to all of you previously, but I just want to point out that in stage one we aligned with the governor's order and opened up our youth sports practices, our park restrooms to support them and any church uses in the park. This last Meridian City Council Meeting Agenda June 2,2020— Page 20 of 263 Meridian City Council Work Session May 19,2020 Page 17 of 23 weekend we were pleased to be able to reopen our pickleball and tennis courts, our playgrounds, our outdoor gyms and we anticipate the opening of the main street market season next -- next week or this -- this coming weekend. I know that their updated agreement was approved by Council last week. Moving forward we look forward to seeing even more things able to reopen and as we continue to reopen things in a measured way as we continue to monitor the curve and make sure we are doing so responsibly. A few updates. One, the future phases of Discovery Park, it made good progress on the -- the concept plan for those future phases over the last six to eight months. We were successful in -- over the winter doing quite a bit of youth outreach on things that youth would like to see in those future phases. Right now we do not anticipate phase two moving forward in the coming fiscal year due to things like, you know, roads and intersections in the area being under improved and the lack of sewer existing to the site. Wanting more pedestrian connectivity and ongoing coordination with the Williams pipeline that we continue to work on. Right now we have the phase two currently planned tentatively and the -- our comprehensive financial plan for FY-22, but even that is pending those future improvements in the area. A couple of other quick project updates. The new community center is a really really big one for us. That one's in partnership with the Galena Development team, as well as the Planning Department and MDC. The Planning Department and MDC are focused on this block and the formation of an urban renewal area. The -- for our part, you know, Garrett and I have been conducting remote tours via Zoom with other centers to gather information and ideas. Currently the group is -- is investigating multi-use concepts to get more uses than just the community center on the site. Staffing is going to become a key conversation for us in future presentations to determine what type of uses we can accommodate there. This one to the right of MPR fees isn't really a current project, but it seems to have been coming up quite a bit recently with Council, so I added it as a discussion item to let you know that it's on my radar. I would like to see a fee review done in partnership with -- with Finance. We need to build a priority based budgeting cost recovery model that's based on our adopted policies, so that that's more easily shared with Council as questions come up. The Finance Department did adopt -- or the Council adopted -- the Finance Department proposed and Council adopted this new pyramid for fee recoveries and I think this whole thing may make sense to roll into the upcoming Meridian Parks and Recreation master plan update, which we will be talking about later. Greenplay has a lot of expertise in cost recovery models and could help advise us if there is interest in that moving forward. On the horizon looking out we have a lot of pathway projects underway. East James Court is actually under construction now. This is -- that's a sidewalk widening project to take it from a five foot -- five foot sidewalk to a ten foot pathway. We are in constant communication with both development community, wastewater treatment plant from Public Works and others, to try and get Five Mile Creek pathway connected through to Ten Mile -- from Ten Mile to Black Cat. We have a partnership with ACHD for on Ten Mile Road for that trailhead near Reta Huskey Park and Council just recently approved a CDBG project for the Fairview Avenue connection that we look forward to being able to see moving forward a little faster than originally anticipated. Also on the horizon we anticipate this summer seeing new cornhole and spkeball leagues like from Skyler and a pretty good buzz, particularly around the cornhole leagues, interesting to see how many people register for that. Our Pine Avenue pedestrian rest stop for the pathway, which is on Pine Avenue near Meridian City Council Meeting Agenda June 2,2020— Page 21 of 263 Meridian City Council Work Session May 19,2020 Page 18 of 23 downtown between Meridian and Locust Grove, is -- all the concrete is in and landscaping is underway. And, then, the Finch Lateral and South Loop Pathway or the one in north Meridian near Locust Grove and Ustick, that's been an ongoing project for design that Council has approved and we will be looking forward to going -- taking that to -- into a construction project hopefully next year. So, you can keep up with all of what we are doing in many ways on our website, Facebook, Twitter. We love these hashtags, mymeridian and meridianparks, and with that I thank you for the opportunity to give this update and will stand for questions. Simison: Thank you, Steve. I know you were doing your best to be quick with your comments and to try to keep us on task. Council, any questions for Steve? That's a lot of information I know. Borton: No. Great report. Siddoway: Thank you. We -- we very much appreciate the support of the Council. We love what we do and that we are able to -- to bring the kind of things that we do to our -- the citizens of our community. So, thank you. Hopefully this provides you a good general update on many of the accomplishments over the past year and where we are headed this summer. Borton: Mr. Mayor? Simison: Councilman Borton. Borton: One quick question. Steve, have you tried to play spikeball? That game is impossible. If you are over the age of 20. Siddoway: I have. I actually own a set. Borton: Young person's game. Good stuff. Simison: Thank you, Steve. Appreciate it very much. Siddoway: Thank you. C. Department of Justice COVID-19 Grant Award Simison: Item -- next is Item 7-C. I believe these next three items should go fairly quickly. I will turn this over to Mr. Watts. Watts: Thank you, Mr. Mayor, Council Members. I'm here this afternoon presenting the DOJ grant for the COVID PPE supplies. On the 28th of April we received notification that we were granted this -- or awarded this grant. It has gone through the city's grant committee. It's been approved by the grant committee. And with this I'm also presenting the budget amendment for spending authority. The grant was a not to exceed amount of Meridian City Council Meeting Agenda June 2,2020— Page 22 of 263 Meridian City Council Work Session May 19,2020 Page 19 of 23 65,245 for our PPE gear and the grant period that we are authorized through -- that we requested is September 30th of this year. With that I will stand for any questions. D. Fiscal Year 2020 Budget Amendment for Department of Justice COVID-19 Grant in the Not-to-Exceed Amount of 65,245.00 Simison: Council, any questions for Mr. Watts? Okay. Well, then, I will move on to Item 7-D, fiscal year budget amendment for the Department of Justice COVID-19 grant not to exceed 65,245. Do I have a motion? Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: I move we approve Item 7-D, budget amendment for FY-2020. It's the Department of Justice COVID-19 grant for a not to exceed amount of 65,245 dollars. Hoaglun: Second. Simison: I have a motion and a second to approve Item 7-D. Is there any discussion on the motion? If not, clerk will call the roll. Roll call: Bernt, absent; Borton, yea; Cavener, yea; Hoaglun, yea; Strader, yea; Perreault, yea. Simison: All ayes. Motion carried. MOTION CARRIED: FIVE AYES. ONE ABSENT. Watts: Thanks, everyone. Nice to see you all again. E. Budget Amendment in the Amount of $335,559 to Purchase Additional Water Meters/MXU's Supporting City Growth Simison: Item 7-E is a budget amendment for the purchase of additional water meters. I will turn this over to Mr. Teller for what I assume is a short presentation. Teller: Yes. Yes. Hopefully we will have a pretty short presentation. So, can everybody hear me? Yeah? Good. All right. So, good evening, Mayor, Members of Council. Thank you for your time tonight. Tonight for your consideration I have before you a budget amendment for the purchase of new water meters. But before I get into the details I would like to give you a short kind of background of our meter program, our different meter types, how we budget for them and, basically, how we purchase them. And we are going to have some technical difficulties here. I can't get the slide to move. Meridian City Council Meeting Agenda June 2,2020— Page 23 of 263 Meridian City Council Work Session May 19,2020 Page 20 of 23 Johnson: This is Chris. I'm controlling your slides here. Just tell me when to go. Teller: Oh. Okay. All right. Yeah. You are on slide two. Okay. So, what slide are you on? Two? One. One more slide up. There you go. Okay. So, our meter program is divided into two distinct categories. It's basically new installs, which we refer to as new capital meters, and replacements. Our new capital installs are associated with new development and are purchased in conjunction with our -- our building permits and, basically, when our permits are issued we purchase a corresponding meter for that property. So, it's kind of a one for one pass through for us. The cost of these meters is funded solely by the new development and, like I said, are a direct pass through. Next slide. So, when it comes to new meters, just so everybody knows, one size really doesn't fit all. There is different types of meters for different types of applications and we break ours into three separate categories and those categories are residential, commercial, irrigation. Our residential meters, they are basically small. They are three quarter inch interior diameter in size and they are really good for capturing the low flows of water like a normal home would have, about 25 gallons or so in less than minute. And, then, our commercial meters -- they are a little bit larger. They range from one inch to four inch in size and these meters are a little bit more complicated and, of course, they are more expensive. But they are really good at capturing both the high and low flows that we are looking for that a commercial property would -- would typically see. And, then, our third are irrigation meters and they are larger. They are still like the -- the commercial meters. However, they are -- they are not very -- very complicated. They are more simpler in design. But they are really -- really good at capturing the high flows of water. And we select these meter types based on these three different categories and, basically, the estimated water demands that each property will use. Next slide. So, in addition to the meters, we also need to purchase and replace the equipment needed to collect our meter reads for our billing and this equipment are what we call MXUs is what we use and they are connected to our meters and they transmit the read data from them to our reading system. There is basically two types of MXUs. First type is single and these are used typically for commercial and irrigation services where only one meter is -- is required for that application. And, then, we have doubles and they are used for -- for residential services. Typically where two meters are in close proximity and they share an MXU. So, what does all this cost? Meter prices, they vary by both size and type. As you can imagine the smaller residential meters are -- are not that expensive, they are about 138 dollars apiece, but our commercial irrigation meters can be a lot more expensive and some of them are up to about 3,400 dollars apiece. MXUs are priced based on basically which type they are, you know, singles or doubles. So, when you think about the 39,000 service connections that we have, our investment in meters and equipment is significant and it's critical that we fund the purchase and replacement of this infrastructure to keep up with our current demands for both growth and our replacement program. Next slide. So, with our current budget, although it's -- it's in one GL account, it's broken out into two distinct categories for budget forecasting, like I mentioned before, the replacements and new capital. So, quantities for replacement meters and MXUs are determined each year by our -- our meter replacement plan and it's based on a -- our 19 year replacement cycle. We have got a pretty dedicated plan that takes us out at least the next ten years for that. And, then, for the new capital meters it's a little bit different. We kind of depend on growth Meridian City Council Meeting Agenda June 2,2020— Page 24 of 263 Meridian City Council Work Session May 19,2020 Page 21 of 23 trends for that and that's what drives our quantities needed for the next budget year. Next slide. So, historically we have done our -- our budget forecasting with residential meters basically with the small meters in mind and that's -- that's generally been what we have been seeing permit wise and what we have been installing around the city and commercial growth has been very minimal, so forecasting at that lower -- lower cost for meters has worked really well for us. However, in 2019 this all kind of changed for us with the large and sudden swing of commercial and multi-family properties being developed, the mix of meters changed dramatically with these -- these larger meters. So, overall it -- our meter costs have gone substantially higher and our budget amount and need has -- has come along right with that. So, this is a trend that's kind of continued into this budget year and it's the reason for this budget amendment request. So, with our budget, our original FY 20 budget is 843,000 dollars, which is still a lot of money, but, however, given our growth that we have already experienced this year -- I mean we have had a little dip this last month, but it seems to be kind of coming back -- combined with what -- our forecasting sales revenue through September is -- is appearing to be, it's estimated that we are going to need an additional 35,000 -- sorry -- 335,000 dollars to cover our new capital meter expenditures. And so with this I respectfully request a budget amendment for our FY-20 year in the amount of 335,599 dollars. And with that I thank you for your time and stand for any questions you may have. Simison: Council, any questions for Dennis? If not, do I have a motion? Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: I move that we approve Item 7-E, a budget amendment in the amount of 335,559 dollars to purchase additional water meters and MXUs to support the growth of our city. Hoaglun: Second. Simison: I have a motion and a second to approve the budget amendment. Is there any discussion on the motion? If not, the clerk will call the roll. Roll call: Bernt, absent; Borton, yea; Cavener, yea; Hoaglun, yea; Strader, yea; Perreault, yea. Simison: All ayes. Motion carries. MOTION CARRIED: FIVE AYES. ONE ABSENT. Item 8: Executive Session per Idaho Code 74-206(d): To consider records that are exempt from disclosure as provided in chapter 1, title 74, Idaho Code Meridian City Council Meeting Agenda June 2,2020— Page 25 of 263 Meridian City Council Work Session May 19,2020 Page 22 of 23 Simison: Sorry, Council, I just closed the stuff that I didn't mean to. Our next item is an Executive Session, I believe. Do I have a motion? Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: I move that the Council adjourn into Executive Session for Idaho Code 74-206 (d). Borton: Second. Simison: I have a motion and a second to adjourn into Executive Session. Is there any discussion on the motion? If not, clerk will call the roll. Roll call: Bernt, absent; Borton, yea; Cavener, yea; Hoaglun, yea; Strader, yea; Perreault, yea. Simison: All ayes. MOTION CARRIED: FIVE AYES. ONE ABSENT. Simison: We will adjourn into Executive Session. EXECUTIVE SESSION: (5:44 p.m. to 6:08 p.m.) Simison: Council, do I have a motion? Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: I move that we come out of Executive Session. Borton: Second. Simison: I have a motion and a second to come out of Executive Session. Is there any discussion on the motion? If not, all those in favor signify by saying aye. Opposed nay. The ayes have it. And we are out of Executive Session. MOTION CARRIED: FIVE AYES. ONE ABSENT. Simison: We will begin this meeting in two minutes. Borton: We need to adjourn the meeting. Meridian City Council Meeting Agenda June 2,2020— Page 26 of 263 Meridian City Council Work Session May 19,2020 Page 23 of 23 Simison: Oh, yes. Sorry. Can I have a motion to adjourn? Hoaglun: Mr. Mayor, I move we adjourn our work session meeting. Borton: Second. Simison: I have a motion and a second to adjourn the meeting. Is there any discussion on the motion? If not, all those in favor signify by saying aye. Those opposed nay. The ayes have it. We are adjourned. MOTION CARRIED: FIVE AYES. ONE ABSENT. MEETING ADJOURNED AT 6:08 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) 6 / 2 / 2020 MAYOR ROBERT E. SIMISON DATE APPROVED ATTEST: CHRIS JOHNSON - CITY CLERK Meridian City Council Meeting Agenda June 2,2020— Page 27 of 263