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HomeMy WebLinkAbout2020-05-21 Agenda Packet City of Meridian Employee Benefits Plan Trust NOTICE OF PUBLIC MEETING CITY OF MERIDIAN EMPLOYEE BENEFITS PLAN TRUST MEETING NOTICE IS HEREBY GIVEN pursuant to the Laws of the State of Idaho including but not limited to Idaho Code section 74-204 that the City of Meridian Employee Benefits Plan Trustees will hold a public board business meeting at the Meridian City Hall, 33 East Broadway Avenue, Meridian, Idaho, at the hour of 1:00 p.m. on May 21, 2020 on line through the GoToMeeting on-line meeting application. The link to attend the meeting is attached: CITY OF MERIDIAN EMPLOYEE BENEFITS PLAN TRUST MEETING Thursday May 21, 2020 1:00 PM (MDT) Please join my meeting from your computer, tablet or smartphone. https://global.gotomeeting.com/join/491643573 You can also dial in using your phone. (For supported devices, tap a one-touch number below to join instantly.) United States: +1 (646) 749-3122 - One-touch: tel:+16467493122,,491643573# Access Code: 491-643-573 New to GoToMeeting? Get the app now and be ready when your first meeting starts: https://global.gotomeeting.com/install/491643573 1 City of Meridian Employee Benefits Plan Trust Board of Trustees Meeting Agenda Thursday May 21, 2020, 1:00 P.M. On-Line with GoToMeeting on-line platform Access https://global.gotomeeting.com/join/491643573 1. Roll-Call Attendance _____ Bill Nary, Chair _____ Christena Barney _____ Alex Freitag, Vice Chair _____ Eric Strolberg 2. Approval of Minutes – Attached 3. Reports – Monthly Experience Reports 4. Action Items A. COVID-19 Antibody Testing B. Payments of bills, if any C. Anticipation of Rates for 2021 D. Amendment to By-Laws 5. Discussion Items A. Next Meeting Topics 6. Public Participation 7. Adjournment City of Meridian Employee Benefits Plan Trust Board of Trustees SPECIAL Meeting Agenda Wednesday, April 8, 2020, 2:00 P.M. GoToMeeting On-Line Meeting 1. Roll-Call Attendance _____ Bill Nary, Chair _____ Christena Barney _____ Alex Freitag, Vice Chair _____ Eric Strolberg 2. Action Items A. Discuss Blue Cross Coverage for COVID-19 exposures and additional coverage – Approved Additional Coverage 3. Public Participation 4. Adjournment 2:15 City of Meridian Employee Benefits Plan Trust Board of Trustees Meeting Agenda Wednesday, April 15, 2020, 11:00 A.M. On-Line with GoToMeeting on-line platform Access listed down below agenda* 1. Roll-Call Attendance _____ Bill Nary, Chair _____ Christena Barney _____ Alex Freitag, Vice Chair _____ Eric Strolberg 2. Approval of Minutes – Attached Approved 3. Reports – Monthly Experience Reports Reviewed 4. Action Items A. Follow-Up on COVID-19 issues B. Payments of bills Approved C. Anticipation of Rates for 2021 5. Discussion Items A. Next Meeting Topics  Trust By-Laws Amendment  Renewals  DOI Addition of Self-Funding of Dental and Vision 6. Public Participation 7. Adjournment 11:21 a.m. FIRST AMENDMENT TO THE CITY OF MERIDIAN EMPLOYEE BENEFITS PLAN TRUST BYLAWS This Amendment is made effective as of January 2020 by the undersigned trustees ("Trustees") of the City of Meridian Employee Benefits Plan Trust (the "Trust"). RECITALS A. The City of Meridian entered into that certain City of Meridian Employee Benefits Plan Trust Agreement, dated as of 2019, to establish the Trust and to provide health care benefits of and for the benefit of City of Meridian, Idaho employees. Thereafter, the Trustees entered into and established the City of Meridian Employee Benefits Plan Trust Bylaws, dated as of 2019 ("Bylaws"), to govern the administration of the Trust. B. In accordance with Section 9 of the Bylaws, the Trustees desire to amend the Bylaws as set forth in this Amendment. c. The Trustees therefore amend the Bylaws upon the terms and conditions of this Amendment. AMENDMENT NOW, THEREFORE, the Trustees agree as follows. 1. Definitions. Except as specifically defined otherwise in this Amendment, all of the terms herein shall have the same meaning as contained in the Bylaws. 2. Amendment to Section 1.1. Section 2.1 of the Bylaws is amended, and the section shall provide in its entirety as follows: 2.1 TRUSTEE POSITIONS. The Trust is comprised ofthree to five voting members. 3. Amendment to Section 8.3. Section 8.3 of the Bylaws is amended, and the section shall provide in its entirety as follows: 8.3 CITY EMPLOYEES. The Trustees have a fiduciary responsibility to maintain a financially sound Trust Fund. Trustees are responsible for communicating with employees the components of the Employee Benefits Plan and educating employees about health care options. The Trustees will use established communication processes or will create others as needed. The Trustees will encourage employees to use established communication processes. 4. Reaffirmation of Bylaws. The Trustees acknowledge and reaffirm the Bylaws. FIRST AMENDMENT To THE CITY OF MERIDIAN EMPLOYEE BENEFITS PLAN TRUST BYLAWS 5. Governing Law. This Amendment is governed by, and construed in accordance with, the laws of the state of Idaho. 6. Effects of This Amendment. This Amendment shall be binding and deemed effective when it is executed by the Trustees. All terms, covenants, and conditions of the Bylaws that have not been expressly modified, amended, or otherwise changed by this Amendment are reaffirmed and remain in full force and effect. 7. Counterparts. This Amendment may be executed in counterparts and may be delivered by electronic or facsimile transmission. Each such counterpart shall constitute an original, but all such counterparts shall constitute but one Amendment. Signature Page Follows FIRST AMENDMENT To THE CITY OF MERIDIAN EMPLOYEE BENEFITS PLAN TRUST BYLAWS The Trustees have executed this Amendment effective as of the date first written above. TRUSTEES: PASSED By The City Council Of The City Of Meridian, Idaho, this day of January 2020. APPROVED By The Mayor OfThe City OfMeridian, Idaho, thisday of January 2020. ATTEST: STATE OF IDAHO, County of Ada On this day of before me, the undersigned, a Notary Public in and for said state, personally appeared TAMMY DE WEERD and CHRIS JOHNSON known to me to be the Mayor and City Clerk, respectively, of the City of Meridian, Idaho, and who executed the within instrument, and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. (SEA ) CHARLENE WAY MY COMMISSION #67390 NOTARY PUBLIC STATE OF IDAHO COMMISSION EXPIRES 3/28/22 3 4841-4773-3424.V1