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HomeMy WebLinkAbout2020-03-17 Work Session Meridian City Council Work Session March 17, 2020. A Meeting of the Meridian City Council was called to order at 4:30 p.m., Tuesday, March 17, 2020, by Mayor Robert Simison. Members Present: Robert Simison, Joe Borton, Luke Cavener, Treg Bernt, Jessica Perreault, and Liz Strader. Members Absent: Brad Hoaglun. Also present: Chris Johnson, Bill Nary, Caleb Hood, Todd Lavoie, Jenny Fields, Jeff Brown, Joe Bongiorno and Dean Willis. Item 1: Roll-call Attendance: X Liz Strader X Joe Borton Brad Hoaglun _X_Treg Bernt X Jessica Perreault _X Luke Cavener _X_ Mayor Robert E. Simison Simison: This meeting will come to order. For the record it is Tuesday, March 17th at 4:30 p.m. First item is roll call attendance. Clerk will, please, call the roll. Item 2: Adoption of Agenda Simison: Item 2 is adoption of the agenda. Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: I move that we adopt the agenda as published. Cavener: Second. Simison: I have a motion and a second to adopt the agenda as published. Any discussion on the motion? If not, all in favor signify by saying aye. Opposed nay. The ayes have it. Motion adopted. MOTION CARRIED: FIVE AYES. ONE ABSENT. Item 3: Consent Agenda [Action Item] A. Fiscal Year 2019 Audit Report B. Prevail Subdivision No. 1 Water Main Easement No. 1 Meridian City Council Work Session March 17,2020 Page 2 of 26 C. Prevail Subdivision No. 1 Water Main Easement No. 2 D. Prevail Subdivision No. 1 Sanitary Sewer and Water Main Easement No. 1 E. Dog License Designee Agreement between Meridian Canine Rescue and City of Meridian F. Dog License Designee Agreement Between Meridian Veterinary Hospital and City of Meridian G. Dog License Designee Agreement Between Pet Care Clinic and City of Meridian H. Dog License Designee Agreement between Settlers Park Veterinary Hospital and City of Meridian I. Impact Fee Assessment and Deferral Agreement Regarding Ada County Highway District Impact Fees at the Ten Mile Medical Office Phase 2 J. Pathway Agreement Between Nampa and Meridian Irrigation District and City of Meridian Regarding ISU Parking Expansion in Conjunction with Bengal Parking Pathway Easement — Recorded as 2019-063731, Ada County K. Pathway Agreement Between Nampa and Meridian Irrigation District and City of Meridian Regarding Warrick Subdivision Ten Mile Drain L. Second Addendum to Republic Services Franchise Agreement M. Resolution No. 20-2193: A Resolution Approving An Extension Of The Lease Agreement Between The City Of Meridian And The State Of Idaho, By And Through The Department Of Correction, For A Room At The Meridian Police Station, 1401 East Watertower Street, Meridian Idaho, To Be Used For Probation And Parole Operations; Authorizing The Mayor And City Clerk To Execute And Attest Said Agreement On Behalf Of The City Of Meridian; And Providing An Effective Date N. Seventh Amendment of June 24, 2002 Lease Agreement with Department of Correction for Room 103, 1401 East Watertower Street, Meridian, Idaho O. AP Invoices for Payment - 03/09/20 - $10,110.35 Meridian City Council Work Session March 17,2020 Page 3 of 26 P. AP Invoices for Payment - 03/13/20 - $44,879.66 Q. AP Invoices for Payment - 03/13/20 - $650,131.60 R. AP Invoices for Payment 3/18/20 - $2,659,929.38 Simison: Item 3, Consent Agenda. Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: I move that we approve the Consent Agenda, for the Mayor to sign and the Clerk to attest. Cavener: Second. Simison: I have a motion and a second to approve the Consent Agenda. Is there any discussion on the motion? If not, all those in favor signify by saying aye. Those opposed nay. The ayes have it. MOTION CARRIED: FIVE AYES. ONE ABSENT. Item 4. Items Moved From the Consent Agenda [Action Item] Simison: There were no items removed from the Consent Agenda. Item 5: Action Items A. Appeal of Denial of Mobile Sale Unit License 20-0010 Jess Ryan, SFG Food Truck Simison: So we will move into item 5-A, Action Items, and with that I will turn it over to -- Mr. Harper, are you presenting on this one? Harper: Yes, sir. Simison: Okay. Harper: Mayor, Members of Council, I'm here to discuss a mobile sales license application that I recently denied. I have got to be limited on -- on what I share with you guys this evening. I think you should have received a letter -- a denial letter with the details to this, but I just wanted to share that with the Meridian City Code 3-4-2 there is guidelines put in place on pretty -- they are pretty clear. There is not a lot of room for discretion on what we deny these licenses for and in this case Mr. Ryan, who is -- who is Meridian City Council Work Session March 17,2020 Page 4 of 26 present, I believe, I denied this mobile sales unit license based off of one of the subsections of that code. That's pretty much all I can share with you all. Simison: Okay. Council, any questions? Mr. Nary, are we expecting to hear from anybody else on this item or is this just an open conversation with Council for any action they would like to take? Nary: Mr. Mayor, Members of the Council, so Mr. Ryan can address you, so if he can at least state his reason for you and, then, the Council can discuss and make a motion. Simison: Mr. Ryan, would you like to address the Council on this topic? Ryan: Good evening, everybody. You should have received some pictures that shows pictures of past events with a food truck that I have. The code that's in violation is over ten years old. The person standing before you is in no way that person that took place on the day of the incident, if that's what we can call it. I was severely depressed. I used to run a very large flooring company in Vegas and when we crashed in Vegas, everything -- I went through everything, savings, making sure employees got paid before me. I mean I had a small painting company, too, at the same time and I was actually going out on foot, because my car broke and I couldn't afford to even get that fixed. So, I did everything I thought I could do. And, unfortunately, severe depression took over and I did something stupid. It took all of an hour or so, but one of the reasons I was given the leniency I guess you could say by the judge was because that was the only incident in my entire life that warranted me being in front of any kind of a judge, other than, you know, speeding ticket or -- or things of that nature. Borton: Mr. Mayor? Simison: Councilman Borton. Borton: To kind of frame it real quick, is your perspective that the city code provision, which would otherwise disqualify you, does it apply to you? Ryan: It -- it does. Borton: It does apply, but you are asking for -- Ryan: I'm asking -- Borton: -- exception to its application. Ryan: Correct. The food truck I would be coming into Meridian once in a while -- we were big with schools. I mean I did a lot of school events and some of the pictures indicate -- shows that. I'm actually in the process of opening a restaurant in Meridian and so I -- in one way it's kind of interesting just denying me being able to bring my food truck, but I can have a restaurant. I'm very much into the community. I mean first -- one of the first Meridian City Council Work Session March 17,2020 Page 5 of 26 things we did here was bring something me and my wife have done for years during the holidays is do flyers and taken them to people that need to be cheered up and whatnot and we were able to -- to veterans that are permanently at the hospitals. That was one of the first things we did. My biggest thing is we are fully -- or at least I am -- and my wife -- we believe in community helping out, being part of the community, and doing drives. Helping. That's who I have always been. And, again, that one incident -- I even -- even the individual that was involved sent a letter to the judge in my behalf, because she -- first of all, I didn't even go through with it. I only pled guilty because -- Simison: Go ahead. Borton: Go ahead. Ryan: -- because I couldn't be away -- there is an overzealous DA -- not that that's an excuse, but I wasn't going to risk going to jail over it. I would rather do -- I was given probation for three years, completed it in 18 months, and after that I have had all of -- I think one or two parking tickets and one moving violation. Just like beforehand there wasn't anything there. Borton: Mr. Mayor? Simison: Councilman Borton. Borton: A question for legal on it. Just trying to understand when we hear appeals to understand our standard of review for us to know what we have authority to do or not do, the code section at issue says shall. It's a mandatory prohibition. There are certain qualifications and -- which is the reason for the first question, if you acknowledge that you're otherwise disqualified and the shall language in our code says -- it doesn't seem to allow for any discretion. So, I didn't want you to have to feel like you had to disclose any more than necessary. The question for Mr. Nary, in light of the way our code reads, is on appeal is there any discretionary authority in our code to grant an otherwise disqualifying individual -- does it even allow for that? Nary: Mr. Mayor, Members of Council, Council Member Borton, no, it does not. Borton: Okay. Nary: So, if-- if the code applies to -- to his situation as -- as Lieutenant Harper has told you, there isn't discretion to waive it. So, only if a situation like we previously had where the gentleman said it didn't apply to him, there had been an expungement. We, then, made him get the proof of that, he provided it, and we released the license. Borton: Okay. Nary: So, that -- that's the only way to grant this license under this provision of the code. Meridian City Council Work Session March 17,2020 Page 6 of 26 Ryan: Okay. So, if I'm hearing correctly, if I go back to Vegas, file the stuff, which I could have, I guess, five years ago, and have it expunged, reapply then -- because it doesn't show up in your next thing because it's been expunged, then, it can be approved. Is that what I'm hearing then? Nary: It could be reconsidered. I'm not saying it -- it would be approved. I'm saying it could be reconsidered. Ryan: I guess -- I guess if that's the case that there is no room, I guess I should ask that this Council maybe review that, because that ordinance -- because someone who did everything that everyone else agreed upon and other cities in your area have no ordinance of that stringent, you're saying to someone no matter what they did and everything, that they followed the rules afterward, got redemption, did everything, that they are out of luck in Meridian. Because you're saying, you know-- I see myself, actually, as equals to you guys up there. I had one mistake that I did -- I didn't even go though with it and I'm a business owner. I mean I ran a seven million dollar flooring company in Vegas with a hundred and some employees when everything crashed. How many of you would have gone into depression. I'm not saying you would. I did. I mean I couldn't -- I got two painting jobs in a year for under 500 dollars. That's how bad it was in Vegas. 1, unfortunately, didn't know that there was different avenues I could get to when you're making your own way and you employ other people, you don't know all these different avenues that you can get help for medical or whatever and so that -- during that incident -- I didn't even go through with it. I mean I stopped in it and, like I said, the manager even sent him a letter on my behalf, other business people and others sent in statements because of who I am. So, I guess -- I mean if you are saying that no matter what it's denied, well, I understand that. That's your rules. But, then, again, I guess I would actually appeal to you guys that you need to maybe make a spot where there is an exception. I am that exception. I'm that guy that saved a guy that was having a pancreatic burst and stopped when no one else would and got him to the hospital. I'm that kind of person. I help people. I do things for others. I go out of my way. So, you know, yes, I have a mobile food truck. I'm not one of those that has something that's going to be shady and hiding. It's a 40 foot school bus. It's meant to stand out. I go to schools all the time and give kids inspiration that, hey, look what -- what can be done with like a school bus or what I can maybe do if I'm into cooking. One of the pictures of the young boy who is teasing his older sister now, because he got to have this experience and she didn't. So, I guess -- I guess the only other -- Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: Thank you for coming today, sir. I'm actually in the flooring business, too, so I was in the flooring business during that downturn as well and I can empathize with you for sure. My question to you is -- I wasn't quite -- it wasn't quite clear -- was your case expunged or did you -- are you saying -- Meridian City Council Work Session March 17,2020 Page 7 of 26 Ryan: No. I didn't, because being that it was -- I believe it's just over ten years old, I didn't think there would be any need to. Even on the application it says if you mention this and whatnot, that doesn't mean you are denied. Bernt: No. I understand. Ryan: So, on the application it -- it gives you the impression that -- you know, when you get the packet it doesn't state those codes and I have never -- I guess I'm working in a couple of counties, several cities up here. In California I worked in all northern California. And, again, never an incident, never one credit card incident, nothing. I just -- as a matter of fact, we made sure our system -- no one could steal information out of the air. I went to the extent of paying for a more expensive incryptor, so that just can't happen. I don't even get it. Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: I -- I think we are bound to do what we do, unfortunately, but this is -- of the presentations and the discussion that we have on -- I believe this is my third appeal from a citizen of Meridian or someone who is wanting to do business, like yourself, in the city and it just -- you know, we have all made mistakes. There isn't -- I don't want you to think that there is -- you know, just because we are elected officials it doesn't mean that we are perfect. All right? Some may, but this body doesn't for sure. You know, Mr. Mayor -- and maybe you need to talk about changing this -- this ordinance going forward and changing that word from shall to may in order to give, you know, good folks who, you know, deserve a second chance to do business a little business in our city. Ryan: I mean I -- I honestly thank you to look at that. I mean I'm going to be doing business in your city. Bernt: I will. You have my -- Mr. Mayor? Simison: Councilman Bernt. Bernt: You have my word I will. Ryan: Pardon me? Bernt: I will -- we will. I will. Going forward. But today is a different day. So, I apologize, I -- okay. Cavener: Mr. Mayor? Simison: Councilman Cavener. Meridian City Council Work Session March 17,2020 Page 8 of 26 Cavener: Question for -- for Mr. Nary. Bill, if this -- obviously, I mean, I don't think the Council has much of a choice but to deny this request. My question would be for this appellant. If he were to go and get his record expunged, does he have a process to be able to bring this back before us? Nary: So, Mr. Mayor, Members of Council, Council Member Cavener, what he would do is he would just re-apply. Cavener: Okay. Nary: He would just go back through the process and start again. And I would add one point of context that what you have heard before you, he is accurate, I mean he does have a food truck, it operates in other cities. We are the only city that actually does background checks on people that operate food trucks. So, the city of Boise and the city of Nampa do not. So, that's why you sometimes get these in front of you, because we are the only people that go and check and have some standards in regards to that for people that are out in our neighborhoods and communities, so that's the reason. Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: Unless anyone has any other questions or comments -- Simison: I think -- Cavener: Mr. Harper -- Simison: -- Mr. Harper would like to come back up as well. Is there any other Council Members that would like to -- at this point in time? Harper: Mr. Mayor, Members of Council, I would just like to -- to share and have it on the record that -- that my interpretation of this code on the appeal portion -- I told Mr. Ryan that to -- from the way that I interpreted the language in this code that he had the ability to come and appeal this. Obviously, I was incorrect in my interpretation of this code, but I just wanted that to be on the record that we did have a conversation prior and that's maybe why we are here today. But just with the way it reads it leads -- it may lead others to believe that they do have the chance to actually appeal this and have it overturned. So, I just wanted to share that. Simison: Council, do I have any motion or action on this item? Cavener: Mr. Mayor? Simison: Councilman Cavener. Meridian City Council Work Session March 17,2020 Page 9 of 26 Cavener: I move we deny the -- the appeal for a mobile sales license, 20-0010. Borton: Second. Simison: I have a motion and a second. Is there any discussion on the motion? Borton: Mr. Mayor? Simison: Councilman Borton. Borton: Nothing other than to echo the comments of Council. We appreciate you coming forward and making the request and the intent of ordinances like these, we can always review-- and Councilman Bernt said it well, that this is a good reminder to give it a second look and see if we can capture the intent of the ordinance and perhaps provide the flexibility for unique circumstances, so appreciate that. Ryan: Thank you. Simison: Is there any further discussion on the motion? Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: Just so -- I echo the fellow council members' comments. It seems like in the future we should look at this ordinance and consider making changes to it. I'm not sure what time frame that would be in, though, but -- so, it's unfortunate that we will have to deny it today. It seems like that is what the ordinance requires for now. Simison: All right. Anything else? Is this a roll call? Nary: Yes. Simison: Okay. Clerk call the roll. Roll call: Bernt, yea; Borton, yea; Cavener, yea; Hoaglun, absent; Strader, yea; Perreault, yea. Simison: All ayes. The appeal is denied. MOTION CARRIED: FIVE AYES. ONE ABSENT. Item 6: Department/Commission Reports [Action Item] A. Finance Department: Financial Audit Process Review Meridian City Council Work Session March 17,2020 Page 10 of 26 Simison: Item 6-A. Finance Department. Will be the financial audit process review. I will turn this over to Jenny it appears. Fields: Good evening, Mr. Mayor, Members of the Council. Good to be here with you this evening. I am going to talk to you briefly about our annual financial audit. So, tonight's agenda -- I'm going to go over our state code that requires us to have our annual audit, our city policy, high overview of what our audit process is and I will stand for any questions. So, per state statute 67-450(b) we -- individuals -- or local government entities are required to have an annual audit. It also requires an independent auditor who performs the audit. We also have within our city policy financial audit policy under Section 1-9-3 that further defines our roles and responsibilities. So, a high level overview of what -- our annual audit processes. Our accounting transactions occur throughout the year and Finance -- Finance Department is responsible for establishing and maintaining internal controls that will initiate, record, and process and report these transactions. At the end of the fiscal year we -- in the Finance Department make year end preparations. That includes making closing entries, preparing the financial statements for auditors in accordance with a framework called Generally Accepted Accounting Principles. Our auditors, then, come on site for two weeks. They perform two weeks on site audit where they perform substantial testing, collecting and evaluating evidence to support their opinions of our financial statements. Then a review is done. This also is another two to three week process where auditors and city staffers review the results of their fieldwork and financial statements and any other information. This goes through a multi-layer level of review by the audit firm and, then, an audit report is generated or reviewed -- received by the city. This report is on our Consent Agenda tonight that you approved and is our process that if there is any material findings that we will remove it from the Consent Agenda and present it to you in a department report. Since this year we have a clean audit it is on the Consent Agenda and you have approved it tonight. Kevin Smith is our audit partner from Eide Bailly. He, unfortunately, can't be here tonight, but he and his team does the on-site reviews and on-site monitoring -- or on-site field work. If you have any questions he will be happy to discuss any of the audit processes with you individually, but he wasn't able to attend tonight. With that I stand for any questions that you may have for me. Simison: Thank you, Jenny. Council, any questions? Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: Not a question, just a comment. Jenny, Todd, Rita, again, great job everybody in the department. I know that this is just such a challenge when you have people come in and accommodating them and providing them information in a really timely manner and you guys in the department are great. Just appreciate all you do. Great representatives of our city. Meridian City Council Work Session March 17,2020 Page 11 of 26 Simison: All right. Thank you, Jenny. Up next Item 6-B, quarterly update from the Finance Department. Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: I know that we approved it on the Consent, but it is -- it's listed as an action item. Is there any other further action that we need at this time? Lavoie: Mr. Mayor, there are no further actions needed for the audit report. If there were any findings, then, we would ask for you guys to make any action items, Kevin Smith would actually be standing here presenting those material findings to you, and, then, they give us 30 days to respond to those findings. We would present those responses to you. But since we have a clean audit we don't have any responses to provide to you, to Council to provide back to the audit firm. So, in this case it's a good thing. No action is needed. B. Finance Department: Quarterly Update Lavoie: Good afternoon. It's been a while since we have been up here. Again, appreciate you guys letting us give you an update today. This is our quarterly update. This update happens to follow what Jenny just talked to you about with our audit process. So, again, we had another clean audit, which is awesome. This is the I think fourth or fifth year you have been presented with a clean audit from the Finance Department. So, again, something we take very important to our prideful abilities to present that to you. I know it's very important for you guys. So, again, this is the results of your fiscal year 2019 financials. Again, if you want to have more details the audit report is available to you. I'm going to give you a big -- kind of an overview of what the results were for fiscal year 2019. So, with that I'm going to show you the results of 2019, your fund balance results, positive- negative. I'm going to discuss the impact fees in detail. Then we will discuss what our next quarterly update will be and stand for any questions. Again, please, ask questions throughout the presentation, don't have to wait until the very end. Please let me know if I can answer anything for you. So, with that we will start off with what we call the General Fund. The General Fund is mostly made up of your property takes -- property tax base departments. That's you guys, clerks, Finance, Public Works -- I mean not Public Works. I apologize. Public Safety, Parks and so forth. So, we will get the revenue results first. The slides that you are going to see over the next handful of slides -- all the slides that are in -- are the data in blue represent your budget. All the data in red will represent your actuals. So, that's going to be utilized for the slides from --for the rest of this presentation. The General Fund revenues. All right. Ended the year at 18 percent higher than budgeted overall. The largest difference between budget to actual was impact fees and other revenue. You will hear me discuss impact fees a little bit more in detail, but that is a direct result of the phenomenal growth that we have been presented with here in the city. You are approving the development, so that is a direct result into the revenue generated for impact fees. We collect impact fees every time you approve a permit of development. So, if you continue to improve -- approve development, we will collect impact fees. Again, Meridian City Council Work Session March 17,2020 Page 12 of 26 the largest percentage is for the impact fees. Again, we will continue to monitor our approach to budgeting this. Again, it is a tough thing to do based on development and the amount of growth. Again, our goal has always been a hundred or right around there. You can see I was off by 167 percent. Luckily we are on the good side of being off. Again, you guys produced more development approvals than we were expecting. So, within -- so, that's the General Fund. Just one thing. Property taxes ended up at two percent. Again, our ultimate goal is to try to be a hundred percent. You know, two percent deviation on either side is acceptable to us. Property tax you can see is clearly the largest revenue source that we have for the General Fund and we want to always manage the property tax to the best of our ability, since it makes up the largest portion of our revenue stream for the General Fund. So, those are revenues for the General Fund. We will now talk about the expenses. We report expenses to you guys in three major categories. Personnel, operating, and capital. So, we will first talk about personnel. The General Fund finished the year at 90 percent of budget. So, that means we spent 90 percent of the monies that we presented to you last June. Our largest deviation on this one was Community Development. We did leave a -- about 31 percent on the table for them or 1.1 million dollars and I think, again, you probably know that. This is from their staffing transition. As we deployed the new department staffing was not met a hundred percent, so we had some vacancies, so that's why we left money on the table, because we weren't able to fulfill all the staffing vacancies during fiscal year '19. We made up the difference in our operating expense, which we will see on the next slide. We just outsource those needs, as opposed to hiring the staff. Fiscal '20 you should see a difference of closer to a hundred percent on staffing as we have been able to fulfill those vacancies for the fiscal year. Borton: Mr. Mayor? Simison: Councilman Borton. Borton: Quick question on that point. Would it be fair to say to each of these groupings that that difference is due solely to approved positions which aren't filled? I mean is there any other reason why there would be that delta? Lavoie: Councilman Borton, you are a hundred percent correct. That is most of the vacants -- of the differences are because of staffing. We never have a hundred percent -- well, let me rephrase that. Not all departments have a hundred percent staffing. There are a few departments that always maintain a hundred percent staffing -- Legal Department. So, again, yes, some departments can, but you're a hundred percent, Joe. Thank you. Simison: If I can -- it could also be not just vacancies, you hire someone else, they come in at a different -- Lavoie: Yeah. Meridian City Council Work Session March 17,2020 Page 13 of 26 Simison: -- dollar figure than what was budgeted, which -- especially when you have a -- a higher level that would typically happen. Lavoie: Good question. Thanks. So, that makes up personnel. Again keeping the same pattern or the same design of our graphs, operating expenses for the fiscal year we ended up at-- let's see, where did we ended up at? Ninety-eight percent of our operating budget was spent. Again, the biggest discrepancy you will see here is Community Development at 44 percent higher than what we expected of 1.1 million and that 1.1 million makes up the 1.1 million shortfall -- or the underspend in personnel. So, at the end of the day they balanced to a hundred percent, because they outsource the necessary services to fulfill their needs with the vacant staffing. So, that makes up the largest portion of the gap on that one. And, then, the last item that we report on for you guys for fiscal '19 General Fund is what we call our capital expenditures. These are large infrastructure -- infrastructure projects. Again, we ended the year at 66 percent of budgets. That roughly is about five million dollars left on the -- on the books. Of those five million dollars, 4.5 million of the dollars were requested to be carried forward into this fiscal year. What that means is those projects were not able to be completed by September 30th of 2019, they are being continued this year. So, if you add up the total budget of 14.4 million dollars in 2019, we will spend 13.9 of that dollars by the end of this fiscal year. It's just a timing concern and we did carry those funds into this fiscal year of fiscal year 2020. So, in summary, the General Fund, again, finished the year with the budgets on the blue side and the actuals under revenue we always want to see -- it's a good problem to have, revenues actuals higher than budget, operating expenses below budget. That's a great problem to have. That means we are not spending more than we budgeted. But these are the results for your four major groups that I reported to you in summary. And, again, those are the General Fund dollars for 2019 results. With that I will let you know what changed to our fund balance at the end of the day for the General Fund. For fiscal year 2019 we ended up adding 11 million dollars to our General Fund balance as a result of your 2019 results that we just displayed to you. We do have various components of the General Fund and these are the contributing factors or the contributing sub funds of the General Fund and how they contributed or not contributed to the overall 11 million dollar addition to your General Fund. And impact fees I will discuss a little bit more in detail. But you can see the numbers on the screen. Happy to present -- provide these data -- or this slide in more detail. It is in your audit report, so if you want to see the data -- these details in the audit report they are there as well. Let's see. So, any questions about the General Fund -- this is the last slide on the General Fund -- before we go into the Enterprise Fund? Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: Thank you. I just have a couple questions. I'm trying to just -- if -- how reliant we are on impact fees and I think just to get a feel for -- if our run rate operations are supported by property tax revenue alone. If you took out all the impact fees would -- would the revenue and expenses balance out still? Meridian City Council Work Session March 17,2020 Page 14 of 26 Lavoie: Mr. Mayor, Council Woman Strader, operations do not depend on impact fees. Impact fees are one hundred percent capital only, so you can only use impact fees to build like a fire station, a police station, or a park. The operations is decided by us as a budget presentation to you, so you can still produce the capital infrastructure. It doesn't mean you have to -- like a police station, you don't have to fill the police station with personnel at that time, but, again, the revenues that we present to you for the General Fund non-impact fees, we always present to you in a balanced budget that you can continue to maintain those services provided, regardless of the impact fees. Impact fees are only for capital and we do not intermingle those with the ability to provide our services on an ongoing basis, which is reliant on property taxes in the majority. Strader: Thank you. That's helpful. I think it's good for people to hear that, just so they can kind of wrap their head around it. And, then, I guess we will get more into -- maybe the -- is this where the committed funds are that we had talked about previously? Lavoie: Mr. Mayor, Council Woman Strader, committed funds are a different animal. So, the committed funds and restricted funds and the undesignated funds, those are discussion that we will have at a different time. So, those represent the total funds. So, of the total fund balance how much of those funds are committed, how much of those funds are restricted, and how much of those funds are undesignated. Those are a different discussion. The 11 million dollars will be part of that. Discussion of how much of the 11 is restricted, that's a different discussion, yes. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: Thank you. That's very helpful. Simison: Any other questions on the General Fund at this time? Lavoie: So, we will jump into what's called the Enterprise Fund. The Enterprise Fund for you is going to be the water, the sewer, the engineering teams and also the -- also known as the Public Works team and also the utility billing. So, those make up what we call the Enterprise Fund as a department side. This is a slide that represents the major revenue sources for the Enterprise Fund. Water sales and sewer sales is our largest component of the Enterprise Fund. With this you can kind of see that the total year was 20 percent - - 28 percent higher than what we budgeted with our largest deviation -- or variances in our assessment revenues. Assessment revenues are directly impacted by growth. So, as you approve permits we get assessments based on those permits, because we need those permits to tap into our water system, so we assess -- or apply an assessment to them. Again, just like the impact fees, we make estimates on what we think you are going to approve for the year in permits. You exceeded our estimations. Again, we will continue to monitor and tweak our estimations every fiscal year for you guys. Water sales and sewer sales, again, we always shoot for a hundred percent, right around there. We ended '19 pretty close, just like the property taxes, but the growth vary -- growth ones are a little Meridian City Council Work Session March 17,2020 Page 15 of 26 bit more difficult to hit at a hundred percent. We did error on the good side. You did generate more revenues than we budgeted, so that's a good thing to do on the revenue side of life. But, again, our goal is to get closer to a hundred percent for all their revenue and expense projections. Just like the General Fund will go expenses of personnel, operating, and, then, capital, just for your review. For fiscal year 2019 Enterprise Fund ended the year spending 89 percent of their total personnel budget. Their largest variance fell in the Public Works Department at 13 percent or about 500,000 in left dollars. That's due to like what Robert and we had touched -- spoke about here earlier -- vacancies, hiring changes, and things like that. All the other departments had a closer -- closer to a hundred percent than the Public Works did. The operating expense ended the year at 84 percent. Again, the largest deviation on this one is our Public Works Department, leaving 47 percent of -- or they spent 62 percent of their budget on -- of their operating -- of the 450,000 dollars left on the table they asked us to carry 315 for ongoing professional service projects that they were not able to complete for fiscal '19, so we add up the two years they will spend all but about 125,000 dollars of the total budget requested for the Enterprise Fund. Perreault: Mr. Mayor? Simison: Councilman Perreault. Perreault: I have a quick question back on the revenues. There was a section called other revenues. Did you go over what -- where those funds come from? Lavoie: Other revenues are -- the biggest gap here is going to be mostly from interest. So, we estimated interest earnings from our investment accounts to be much lower than what happened. So, that's what the majority of that represents. Perreault: Excellent. Thank you. Lavoie: Yeah. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: I have a quick question that may not be totally on -- on this exact topic. So, we have an income statement. Do we also receive a balance sheet as well for the city in terms of -- I guess what I'm getting at is I'm just curious with our fund balance what we invest that in. Lavoie: Mr. Mayor, Council Woman Strader, you do receive a balance sheet. A cash flow statement. All major financials are presented in your audit report following the guidelines by our auditor and GASB and GAAP recommendations. So, we meet all the qualifications. So, all data is submitted to you via audit report. Meridian City Council Work Session March 17,2020 Page 16 of 26 Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: Just a follow-up question was what do we invest our--our General Fund balance in? And do we invest it in, you know, treasury bills? How does that work? Lavoie: Mr. Mayor, Council Woman Strader, we outsource our investment to a third party. They follow the state of Idaho's investment policies, so we are bound by strict guidelines on what we can put our money into. We also invest a large share of our funds available into the state pool plan and the state's bond fund. Both of those are following the state guidelines, meaning that they -- we have special restrictions or specific restrictions on what we can invest our monies into and they follow the guidelines accordingly. Strader: Mr. Mayor, follow up. Simison: Council Woman Strader. Strader: Do you have the expense ratios or--or the fees that that entity that we outsource to is charging and that we I hope compare and make sure -- like I -- when I invest, you know, personally I invest in low cost index funds, that's always like, you know, been the - - the plan that the Strader family has used. I'm just curious if we look at those -- if we -- similarly, if we look at the -- the cost of outsourcing and what kinds of fees they charge us. Lavoie: Mr. Mayor, Council Woman Strader, we do look at the fees that they charge us and just to give you a -- I guess an update for fiscal year 2021 , we will no longer be utilizing a third party. We are going to be bringing it in-house and outsourcing all of our investments to the state bond and pool, so that we have zero expenses going forward. Our current investor is very comfortable with it. We have been working with him for the last two years on this transition period and he feels that what the state and the pool can do for us -- he thinks it's a wise move and -- to save the city tax dollars on management fees and so forth. I can get you the numbers, but going forward we will -- the number will be zero, because the state does not charge a city, which is amazing, for -- none of the costs. So, we get it cost free for all investment services. So, that's the direction we are going. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: Great. That's awesome to hear. Thank you. Lavoie: Any further questions? So, we left off on operating expenses for the Enterprise Fund, so we will move onto the capital expenses. Capital for Enterprise Fund, they spent 65 percent of their total budgets. As you know there is a few major projects going on over at the treatment plant. That is the bulk of the budget as you can see here. Of the dollars Meridian City Council Work Session March 17,2020 Page 17 of 26 that they left, quote, unquote, on the table, they will be requesting ten million of the 11 million dollars they left on the table, so over the two fiscal years they will spend 31 of the 32 million dollars that they requested from you last fiscal year. Again, the projects take more than 12 months to build. So, again, we allow them to carry those dollars year over year over year to make sure that they have the funds available to complete their necessary projects at their facilities. So, in summary, the General Fund -- or I apologize -- the Enterprise Fund revenue you can see ended the year at 28 percent, which I mentioned. Eighty-nine percent personnel, 84 operating, and at 65. Capital -- and, again, as you look at this we always want to see the actual higher than the budget on revenue and we want to see the actual lower than budget on operating, which they succeeded with. Again, a great problem to have if we ever have more expenditures and budget than we have --we will have a different conversation, but luckily this fiscal year we did not have that. So, with the revenues, minus the expenses, what did that do for the Enterprise Fund. Enterprise Fund increased their total fund balance by 9.2 million dollars. Within the Enterprise Fund we have four kind of major functions that we track and this is how they contributed to the overall impact of the 9.2 million dollars for the Enterprise Fund. The question was what about restricted, committed, and designated -- we treat this fund the same way we do with the General Fund, we will have committed funds, undesignated funds, restricted funds if we needed to to an extent. Again we have to follow the same rules as General Fund, but, again, we do commit these funds to projects, to answer the question by Mrs. Strader earlier. So, that is the 2019 fiscal results for you for the City of Meridian. Again, it takes a team to do this. Again, you started the budget for the citizens -- or for the city. The city staff executed the budget accordingly. These are the results. I need to extend a thank you to, you know, the Mayor and to Council, to all your city staff members to -- who adhere to the budget, who met the budget, who followed the audit. Again, a clean audit. It is not done by the Finance Department or Eide Bailly, it's done by all 525 employees. So, again, it's a team -- it's a village that makes it successful. So, again, I just want to say thanks to Mayor and Council Members and everybody for what they did to make our financials positive and to make the audit report a clean audit for you for fiscal '19. Our goal is to continue that trend for fiscal '20 and that's your fiscal '19 results and any questions about that before I move on to the impact fund? Simison: Council, any questions? All right. Keep going. Lavoie: Appreciate it. So, impacts -- impact fees. Luke, Joe, you guys were back a year ago or two years ago when I presented the impact fees. You guys at that time asked me to present a more detailed impact fee update, so I'm just including it in this quarterly update, so that's why this is here. I'm just following up on that opportunity, so -- so just to meet your request, Joe, here is the deal on this. The impact fee results for 2019, as we talked about, had -- were up 168 percent higher than we expected, which is a good problem, bad problem, but we had to discuss the growth that impacted the results. So, growth is what outpaced all of our results. We do a projection every year on what we believe the revenue is going to be, but in this case you guys outpaced our projections with almost record breaking permit numbers, the second highest we have ever had in 15 years. So, we weren't budgeting on record breaker -- breaking numbers, we were a little more conservative than that, but, again, that's the results here. You see each department Meridian City Council Work Session March 17,2020 Page 18 of 26 accordingly. Those are the revenues. These are the -- these are the expenses for your impact fees, firefighters -- fire, parks, and police for the operating. These expenses were associated to the impact fee study that we did and finished in 2019. 1 think the total budget for this was about 57 grand. Your capital expenditures versus budget is represented here. Fire Department is the largest budget. That's Station 6. As you know we have now officially opened Station 6, so those dollars have been -- have been expended since September 30 when this fiscal year closed, so that line will be closer to even. I will report to you next year on that. So, impact fee fund summary. You have your total revenues, you have your total expenditures, just like we did with the other two, Enterprise Fund and General Fund reports. So, now the question is what did the final result look like when you take all the revenues, minus the expenditures. We added 2.8 million dollars into the impact fee fund balance. These dollars will be used for future projects, which were identified in the impact study, which was approved in 2018, 2019. We have three funds that are -- or three departments that contribute and you can see how they contributed accordingly. And, again, all these dollars are part of a ten year project, so the dollars will be spent over the next ten years when the project's come due. So, again, we propose the collection of monies to be spent. We have to do it pay as -- pay as you go or save before you spend kind of mentality. So, we collect it, spend it, collect it, spend it and with that those are the results of the fiscal year 2019 impact fee results. If you have any questions I will go into what we are currently providing you for this fiscal '20. Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: Todd, I know last year when we increased the impact fees there was some discussion about when those fees would be reevaluated. There -- has there been any discussion at the impact fee committee about when they would want to bring that back. I know we discussed -- or at least I discussed at one point, you know, taking into account CPI and bring it back on an annual or a bi-annual basis. Just curious if there has been any conversation on the impact fee level around that? Lavoie: Mr. Mayor and Councilman Cavener, the impact fees committee has not discussed a current timeline. We are going -- we proposed every three to four years. have talked to Robert about this and we are proposing to possibly have this done in 2021's budget as a proposal. Again, we are still discussing that. But, again, we could present it to you as soon as 2021 . Cavener: Great. Lavoie: Again, discussions will be had. Cavener: Great. Thank you. Lavoie: So, this slide here, again, just shows you what we are doing today for you with our impact fees as presented to you in the budget process. The Parks Department is Meridian City Council Work Session March 17,2020 Page 19 of 26 going to work on Discovery Park. Fire Department is going to finish up Fire Station 6, which you know has been opened. Police Department has three projects, the Northwest Precinct PD expansion and the public safety training center. So, we have these projects that we are using impact fees for. I do note that there is no operations in any of these dollars, these are all infrastructure projects only. The General Fund must pay for any operations associated to these infrastructure projects. So, as a recap what have we discussed today. We discussed the 2019 actual financial results, which were presented to you also in the audit report via consent. We presented to you the positive changes to the fund balance and to meet our requests for impact. In more detail we did present those as well. Our next quarterly meeting, which will be in May, we will provide you the following items in our discussion. Population. Kind of a demographic update. This will all help you with your 2019 budget development process. Permit sales projections, water usage, and contract information, again, these data points will hopefully help in decision making for the fiscal 2021 budget development. And with that I can stand for any questions for this presentation. Simison: Thank you, Todd. Council, any further questions? Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: Comment real quick. Todd, you're a modest leader. You know -- you know, you - - you have a great team and I know that it takes everyone to band together to have success, but at the end of the day leadership, you know, starts it and so you and your leadership team are fantastic. You do a great job. These results are not surprising. It's happened every year since I have been on Council, so I appreciate everything that you and your team does to keep us on the right path. Lavoie: Appreciate the good word again. It's the team that makes this happen, but I appreciate it. Simison: All right. Thank you, Todd. Lavoie: Thank you. C. Community Development: 2020 Roadway, Intersection and Community Program Priorities Simison: Item 6-C, Community Development on 2020 Roadway Intersection Community Program priorities. Mr. Hood. Hood: Thank you, Mr. Mayor, Members of the Council. Mr. Mayor, you were not here last week, so -- but I am going to do just a quick overview, but where we left last week was, basically, it's back in Council -- in your court to review a draft letter and forward onto ACHD our list of roadway intersection and community programs priorities. So, last week I briefly ran everybody through the map that's on your screen now. We did talk about some of the Meridian City Council Work Session March 17,2020 Page 20 of 26 priorities, some of the corridors. We also talked about the -- the draft letter that was shared at the meeting. That was the first time you all had a chance to look at the letter. I did update that letter and sent that off to Council yesterday. I have since followed up with Councilman Hoaglun on -- he had a couple of turn lane and intersection requests that he had last week and I just touched base with him and I said, hey, kind of intentionally left your things out of the letter and I will just plan on -- on touching base with ACHD staff on that. He seemed okay with that and he sent me an e-mail saying I'm fine with that approach. I also heard from Councilman Cavener. I think this was just after last week's meeting on the draft letter and the list of priorities and he's right there, but, essentially, what I recall that -- that e-mail saying was he's okay with --with the priority list. May have some changes for the letter. So, that was a very quick update. The ball is largely in your court. I will do whatever you need. I do have the list of projects if you want to look at the spreadsheet. I didn't hear anything from anybody else, so I haven't made any other changes other than the update to -- essentially added one paragraph to the letter that I sent out yesterday to reflect the partnership -- kind of commitment on Linder Road. So, other than that things are largely the same as they were a week ago and I stand at the ready to make any changes as directed, so -- Simison: Council? I would say -- I reviewed the letter. I wasn't here. I am fine with the letter in terms of the stuff that was added, not being part of the conversation, and have no comments on the current list that I have seen, at least in the top ten, so I will turn this over to you all for any additional comments or questions for Caleb. Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: I don't have any additional comments. I have mentioned to Caleb that this is a list that came from the Transportation Commission. I tend to support the commission in this. I think that when you look at the priority rankings there is a lot of rankings -- not all these items are going to be accomplished this year, next year, years to come, so, really, we are looking at maybe the top two, top three, top four, top five. I mean those top five are appropriate for right now. I support the list as presented. I think changes to the letter are appropriate and kind of summarize what I think was the discussion last week. So, I'm supportive of moving forward as presented. Simison: Are there any further comments or questions? Strader: Mr. Mayor? Simison: Councilman Strader. Strader: I think I'm on the same page with everybody else. It seems like this is a good prioritization. I am still struggling a little bit with McMillan and just hate the answer, but I think I'm going to have to live with it for a couple of years as kind of the conclusion. I do Meridian City Council Work Session March 17,2020 Page 21 of 26 like how we are trying to approach it in sections at one time. It feels like the right approach, so I'm supportive. Perreault: Mr. Mayor? Simison: Council Woman Perreault. Perreault: I did get the opportunity to attend the ACHD open house this week and they gave their preliminary presentation for updates to the plan for 2021 and they-- they really encouraged the community programs element for, you know, any concerns that we have for areas that -- that have to do with pedestrian activity and whatnot. So, I don't know if the cities have ever put in those applications in the past or if that's primarily used for the citizens to do individually, but that's something definitely that ACHD has been -- has been promoting, so I know Council -- Council Member Hoaglun mentioned a few safety concerns -- I think Caleb just mentioned those as well last week and so I don't know if that might be the way -- the route to go versus, you know, approaching it through this -- through this method on the spreadsheet. Hood: So, Mr. Mayor -- Perreault: Is it clear on what I'm saying? Hood: It is. Mr. Mayor, I guess -- and I did not attend that open house, so maybe it's more of a question, but historically the city hasn't applied through ACHD's community programs project. We send them this list. I do, however, work with members in the community that reach out to me and I encourage them from time to time to apply and so it's sort of -- and if you apply and I add it to this list, too. So, we sort of endorse those other requests that are from our community members on this list as well. But as a city I have not been directed by ACHD. They want us to apply for each one of these. This is sort of our master application, if you will. That's how I have understand it -- understood it in the past anyways and I didn't understand the change this year that they wanted or expected something different. Perreault: Mr. Mayor? Simison: Council Woman Perreault. Perreault: I didn't get that impression either. Of course, that open house was there for all individuals of community -- most of them -- there wasn't very many people there, unfortunately. I think mostlyjust the people that are -- are trying to avoid public meetings, but -- so, I'm just trying to understand, since I haven't done this before, exactly what all that looks like. So, thank you for clarifying, Caleb. Simison: Council, any further questions or comments? If not, do I have any motion? Cavener: Mr. Mayor? Meridian City Council Work Session March 17,2020 Page 22 of 26 Perreault: I'm sorry. Were you saying something? Cavener: Mr. Mayor, I'm happy to make a motion. Simison: Mr. Cavener. Cavener: Mr. Mayor, I move that we approve the Community Development 2020 roadway intersection and community program priorities as presented and authorize the Mayor to send the drafted letter to the ACHD commission president. Borton: Second. Simison: I have a motion and a second. Do I have any discussion on the motion? If not, all those in favor signify by saying aye. Opposed nay. The ayes have it. We will send that letter. Hood: Thank you. D. Community Development: Budget Amendment in the Not- to-Exceed Amount of $7,500.00 for Open Space and Amenities Professional Services (Consultant) Simison: Item -- Item 6-D. Turn this back over to Caleb from our Community Development Department. Hood: Thank you, Mr. Mayor. The budget amendment before you is for professional services. This is one of the high priority -- in fact, the high priority project that was identified by you through the community through the Comprehensive Plan. So, with these funds we would hire a contractor to -- to really, essentially, do two main tasks. One is develop technical changes to city code for open space and amenity requirements that we would require with development. To do that task they would facilitate a work group. So, we have a list -- I met with the Mayor three weeks ago, something like that, and we kind of went through a list of potential folks to serve and we have got 14 people identified. Council President is identified to serve kind of as a liaison person kind of be -- you know, being involved, but this -- again, this budget amendment would facilitate a discussion with members of our community that are -- that have showed interest in what our standards are, whether it's ten or 12 or 15 or 20 percent open space, tot lots, amenities, scoring ranking. There is a lot of different ideas out there. So, this person would be facilitating meetings. So, that's -- that's one task. And, then, again, taking what they hear and their working knowledge of how -- what other communities do, what works well, what doesn't work well and what works should work for Meridian and crafting that and to underline and strike through for our -- our code that we would adopt, so with -- unfortunately, with kind of where we are at and the state of the world we put a little bit of pause on bringing that 14 member work group together, but there still are some technical things we can get going, so we can kind of do some of the background information, do some of the code Meridian City Council Work Session March 17,2020 Page 23 of 26 research. This person can kind of be prepared for when they facilitate those meetings. We envision four in-person meetings with -- with these funds and, then, development of those codes. So, that's what the budget amendments is for, is for a -- a referee to help us develop open space and amenity standards for our city. Simison: Thank you, Caleb. Council, are there any questions for Caleb? Okay. Do I have a motion? Strader: Mr. Mayor? Borton: Mr. Mayor? Simison: Councilman Borton. Borton: Whether it's a question or comment or request, as to the last part, in light of the current environment, if -- if conference calls, get togethers and discussions can be done in lieu of waiting and would be preferred, because the group gathering might be well into summer before it starts. And, then, the -- framing the -- the ask of the consultant, is it determined that the ask is how to expand and improve open space on amenities or is it whether to? We skipped that question and now they are being tasked with crafting the manner in which there will be changes or is it -- they are still going to have that primary discussion of do we think as a collective group there are changes to be made? Hood: Mr. Mayor. I made a note on the first request that if we could do e-meetings or some other way to facilitate some of that, at least maybe the first meeting is done that way. I think we just are going to need to probably sit around a table to afford to really be productive, but maybe the first three -- first couple, maybe, we can do that electronically. Your question on the second one -- to me it hasn't been a question. It's -- and we need to change our standards. I guess it's -- up or down. I don't know. But -- but what we have now doesn't seem to be working. So, that's really the question posed is we seem to be somewhat broken in our open space and amenities, help us fix it. Don't know that it needs to be an increase of open space. Everyone seems to go -- I haven't heard anybody say -- well, I shouldn't say that. Not a lot of people say let's go the other way in open space, but it could be a combination of what qualifies as open space. Now, maybe you don't change the percentage, maybe it's still ten, but you say you don't get to count landscape buffers on highways anymore as your open space. So, we -- we have -- it's sort of a blank slate when we said here are the sections we need you to look at and we don't think it's -- it's not right for our community, so help us figure out what's right for our community. Perreault: Mr. Mayor? Simison: Council Woman Perreault. Perreault: If I may answer Councilman Borton's question to a degree. A lot of this I -- as I started working on this and chatting with -- with Caleb about this I asked that same Meridian City Council Work Session March 17,2020 Page 24 of 26 question, what -- how did this originate, how did we get here that we were having this conversation and looking at hiring consultants and -- it's my understanding that a lot of this came from the public through the responses that were received as part of the Comprehensive Plan. Different town halls that have happened. It's been just a conglomerate of the last two or three years of -- of people asking that question. What's the city doing with their open space. What does it mean? And then --and, then, of course, we have had the development community very interested in wanting to know what our expectations are each time an application is submitted, of course. So, that's the -- my understanding that it -- it finally just came to a point where we had so many questions, so much interest in people wanting to know over the last few years and especially during the Comprehensive Plan process that that's how this came to be. Simison: Thank you. Are there any further questions? If not, Council, do I have a motion? Perreault: Mr. Mayor? Simison: I move that we approve Item 6-D, the community development budget amendment in the not -- not to exceed amount of 7,500 for open space and amenities, professional services. Strader: Second. Simison: I have a motion and a second to approve the budget amendment. Is there any discussion on the motion? If not the clerk will call the roll. Roll call: Bernt, yea; Borton, yea; Cavener, yea; absent, yea; Strader, yea; Perreault, yea. Simison: All ayes. Motion carries. MOTION CARRIED: FIVE AYES. ONE ABSENT. Item 7: Executive Session per Idaho Code 74-206(c): To acquire an interest in real property not owned by a public agency; and 74 -206(f): To communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated Simison: All right. Next item is Item 7. Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: I move that we go into Executive Session per Idaho Code 74-206(c) and (f). Meridian City Council Work Session March 17,2020 Page 25 of 26 Cavener: Second. Simison: I have a motion and a second to go into Executive Session. Is there any discussion on the motion? If not, clerk will call the roll. Roll call: Bernt, yea; Borton, yea; Cavener, yea; Hoaglun, absent; Strader, yea; Perreault, yea. MOTION CARRIED: FIVE AYES. ONE ABSENT. EXECUTIVE SESSION: (5:35 p.m. to 6:00 p.m.) Simison: Council, do I have a motion? Borton: Move we come out of Executive Session. Cavener: Second. Simison: I have a motion and a second to come out of Executive Session. All those in favor signify by saying aye. All opposed no. The ayes have it. We are out of Executive Session. MOTION CARRIED: FIVE AYES. ONE ABSENT. Simison: Would you like a motion? Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: I move that we adjourn the meeting. Cavener: Second. Simison: I have a motion and a second to adjourn the meeting. Any discussion on the motion? If not those in favor signify by saying aye. Opposed nay. The ayes have it. We are adjourned. MOTION CARRIED: FIVE AYES. ONE ABSENT. MEETING ADJOURNED AT 6:01 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) 04 / 07 / 2020 MAYOR ROBERT SIMISON DATE APPROVED Meridian City Council Work Session March 17,2020 Page 26 of 26 ATTEST: CHRIS JOHNSON - CITY CLERK