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Home My WebLink About2020-03-10 Regular Meridian City Council March 10, 2020. A Meeting of the Meridian City Council was called to order at 6:04 p.m., Tuesday, March 10, 2020, by President Treg Bernt. Members Present: Joe Borton, Luke Cavener, Treg Bernt, Jessica Perreault, Brad Hoaglun and Liz Strader. Members Absent: Robert Simison. Also present: Chris Johnson, Bill Nary, Sonya Allen, Warren Stewart, Jeff Brown, Charlie Butterfield and Dean Willis. Item 1: Roll-call Attendance: X Liz Strader X Joe Borton _X_ Brad Hoaglun _X_Treg Bernt X Jessica Perreault _X Luke Cavener Mayor Robert E. Simison Bernt: Welcome to our City Council regular meeting agenda this evening. For the record it is 6:04 p.m. on Tuesday, March 10th, 2020. We will start off with roll call attendance, Mr. Clerk. Item 2: Pledge of Allegiance Bernt: Thank you. Onto Item 2, Pledge of Allegiance. Would you all, please, rise. (Pledge of Allegiance recited.) Item 3: Adoption of Agenda Bernt: Item No. 3, adoption of the agenda. Hoaglun: Mr. President? Bernt: Mr. Hoaglun. Hoaglun: A couple things for our agenda tonight. Just to note that under 6-A there is a request for a continuance that we will deal with when we get to that point. Also, early this evening during our Council work session we ran out of time to have a discussion on that agenda of Items 3-E and F, which is an issue with Council Members designated to serve as contacts in certain city areas, as well as the resolution that accompanied that. We would like to put that under -- make that Item 6-C for discussion later tonight and so with that addition, Mr. President, I move approval of the adopt -- move approval of the adoption of the agenda. Meridian City Council Meeting Agenda March 24,2020— Page 32 of 323 Meridian City Council March 10,2020 Page 2 of 52 Cavener: Second. Bernt: I have a motion and a second. Any discussion? All those in favor say aye. Any opposed? Motion passes. MOTION CARRIED: ALL AYES. Item 4: Future Meeting Topics Bernt: Item No. 4, future meeting topics. Mr. Clerk, do we have any sign-ins? Johnson: Mr. President, there was no one signed in for this. Item 5: Community Items/Presentations A. Mayor's Youth Advisory Council Update Bernt: Okay. That takes us to Item No. 5, Community Items and Presentations. Do we have a representative from the Mayor's Youth Advisory Council? There she is. Perfect. Welcome. Thank you for being here. Hutchins: Yeah. Of course. Hi, City Council. My name is Abby Hutchins and I'm the vice-chair of the Mayor's Youth Advisory Council and this is going to be my monthly update. Okay. So, first on the agenda is our story board installation. We didn't have as much of a turnout as we would like, but we got everything done in under an hour, which is really nice. So, that went very well. And, then, for our friend competition we had a huge turnout and Meridian High School was the winner, so we supplied them a pizza party and we had that yesterday at our general council meeting. And the next IS Pointe of Hope planning, it's still going to be on May 2nd and what we have done in the past month is we have created sponsorship letters and we have mailed them out to Albertsons and different companies to see if they would like to sponsor our run and we are going to touch base with them in the next week. And for our Valentine's Day cards, this went really well. We made Valentine's Day cards for Renaissance and, then, we did different Valentine's Day stuff for our other schools, but we couldn't make all of the Valentine's Day cards for our other schools. We are planning on doing that next year though. And, then, lastly, we had our Roaring '20s murder mystery party. So, what we did for that is we held games and events on February 28th and we actually had a big turnout for that and we counted that towards our friend competition as well, so we had most of our turnout for our friend competition in that one. And that's what we have done in the past month. Are there any questions? Bernt: Any questions? You guys do such a great job. I appreciate you coming tonight. Hutchins: Well, thank you so much. Item 6: Action Items Meridian City Council Meeting Agenda March 24,2020— Page 33 of 323 Meridian City Council March 10,2020 Page 3 of 52 A. Public Hearing Continued from February 25, 2020 for Sky Mesa Highlands (H-2019-0123) by HHS Construction, LLC, Located at the NW Corner of S. Eagle Rd. and E. Lake Hazel Rd. 1 . Request: Annexation of 31.96 acres of land with an R-4 zoning district; and 2. Request: Preliminary plat consisting of 75 building lots, 11 common lots and 2 other lots on 30.6 acres of land in the proposed R-4 zoning district. Bernt: All right. Appreciate it. Have a good night. That takes us to Item No. 6, Action Items. Mr. Hoaglun spoke earlier that we have an open public hearing right now with Sky Mesa, which is H-2019-0123. It's been continued to this evening. There was a request. The applicant is wanting to continue this to a future date and that's what we would like to discuss this evening. Is the applicant here to discuss -- okay. Perfect. Come. Thank you for joining us this evening. If you could just name -- give us your name and address for the record, please. Tucker: My name is Todd Tucker. Work with the Boise Hunter Homes. 729 South Ridgeway Place in Eagle, Idaho. 83616. Bernt: Perfect. So, is there a date that you want to continue this to then? Tucker: We have requested one more week. The issue is -- and I understand the Council's concern about continuing to continue this item. We have got really one issue that we are trying to work out with the highway district, with ACHD, and so we are very close on getting that finally resolved, but it just hasn't happened yet and so that's why the continued request for pushing this down the road. We -- we don't really like it. We are ready for this -- Bernt: Right. Tucker: -- to be over and to have the hearing with you all and -- and to get a decision on this and so from our side we are a little bit frustrated as well, but we are working with the highway district and we are very close we feel to getting a final resolution to this one item that we are working with them. Bernt: Thank you, Todd, for -- for joining us this evening. We realize that this happens and, you know, there is a lot of stakeholders that are in play and a lot of decisions that need to be made. At the end of the day I think it's our focus that the residents that may or may not be affected by this application are aware of the continuing -- the continuances of it, so I guess my question is -- is -- is a week enough? Do we need a conservative -- is that a conservative estimate? Do we need to push it out maybe, you know, two or three more weeks just to be safe? And, if so, do -- is -- is -- I guess I have a question for Meridian City Council Meeting Agenda March 24,2020— Page 34 of 323 Meridian City Council March 10,2020 Page 4 of 52 Council. Is it something that we need -- do you feel that we need to re-notice to the -- to the -- the folks who live around the area? Tucker: So, Mr. President, to answer your question, I talked with our owner today, because I -- I had a feeling this question would come up and -- Bernt: Right. Tucker: -- so I asked him today, you know, what are your thoughts on moving this out further than just one week to give us a little time to make sure and he responded to me that he would like to just to have it one more week and so -- so, that's what I can present to you day is that we are really just asking for one more week and we are really going to work hard to get a resolution to this, so that we can have a full public hearing next week. As far as re-noticing, we are not opposed to that, if you would like to us to re-notice -- change the sign. We have got a sign up there, we can do that, and I know the public notice that goes out comes from -- from the city and your department, but -- but we are not opposed to that. Bernt: Thoughts from Council? Cavener: Mr. President? Bernt: Mr. Cavener. Cavener: Todd, can you give us just kind of a snapchat about what you have done to communicate with the public kind of in light of these continuances that have been reoccurring? What type of communication do you have with -- to any impact to the residents? Are you speaking to them regularly or are you just reliant on the city process to communicate? Tucker: Mr. President, Council Member Cavener, we really just relied on the city process at this point. We have had -- there were a handful of people that came to the City -- Planning and Zoning Commission meeting and I had met with them before -- before we went to Planning and Zoning Commission to -- to visit with them on what we were proposing to do. There is really a handful of homeowners up on Lake Hazel Road that are really the most affected by this and -- and have been the most interested in the project. But as far as additional notification or visiting with them, we haven't done much outreach in that -- in that regard. Cavener: Mr. President? Bernt: I heard a Mr. President. Cavener: Just my -- my thoughts. I appreciate the optimism to be able to be back here the next week. I think that we -- maybe as a body we see this happened with good intentions, something happens, somebody at the highway district is on vacation, Meridian City Council Meeting Agenda March 24,2020— Page 35 of 323 Meridian City Council March 10,2020 Page 5 of 52 somebody gets sick, it impacts and you're back before us again. I would almost suggest -- and you almost kind of got a carrot and a stick here, so maybe we continue it two weeks to the 24th. The Council doesn't meet on the 31st and so if you guys aren't able to have everything ready to go by the 24th, then, you are going to be another two more weeks out. So, that's kind of where my thought is. Listen, you guys get everything dialed in for next week, you got an extra week where you get to rest. But should something happen it gives you guys a little bit more of a buffer. Just because I -- to the Council President's point, this is a two-way process both for you and our citizens, we want to make sure that everybody's ready to go. Tucker: We understand that. Bernt: Mrs. Strader. Strader: Thank you, Mr. President. I agree with what --with the Councilman. I think, you know, Mr. Cavener, pointed out it's good to give ourselves a little buffer here. I would hate to continue. That would look really terrible and it also wastes people's time who want to come and testify and if there are people here today -- I don't know if there are any folks in the crowd. I wish we could give them the opportunity to say something if they were here and this is the only time that works for them. I'm in agreement at least two weeks out and I think we need to re-notice it, because it just feels like this could have fallen off people's radar. Bernt: I would agree. Bill, I got a question. If we -- if we -- if we do decide to re-notice, what does that look like as far as time frame? Nary: So, Mr. -- Mr. President, Members of the Council, you probably need a month. To renotice it properly, to mail -- change the mailers, resent mailings, republish in the paper, you're probably talking three to four weeks. Strader: Mr. President? Nary: I might suggest you consider that maybe -- the applicant's aware that if you continue for two weeks and another continuance comes, then, it's going to have to be renoticed, because, then, if we are -- have pushed it out pretty far. But I think you could probably -- it's your call on whether or not two weeks, but renoticing on the sign is fine, but -- I mean no one normally does that, but you can do that, but that's not real notice. I mean real notice is mailed, published, and a sign and that takes about a month. Bernt: Okay. Perreault: Mr. President, do -- what was the date of the -- do we know the date of the first noticing? Bernt: Yes. It was first noticed on February 4th. It was continued to February 25th and, again, for a second time continued to this evening. Meridian City Council Meeting Agenda March 24,2020— Page 36 of 323 Meridian City Council March 10,2020 Page 6 of 52 Strader: Mr. President? Bernt: Mrs. Strader. Yeah. Strader: This feels to me like we should -- I feel like doing the right thing would be to properly notice it and have the meeting in -- in a month. If three weeks if that's the earliest practical to make sure that all of the neighbors have, you know, plenty of notice. If it's been continued twice that seems like a lot to expect someone to follow the ins-and-outs of all this when they have a day job and other stuff going on. Cavener: Mr. President? Bernt: Mr. Cavener. Cavener: A thought. I think the full noticing of the newspaper and the sign and the mailings seems somewhat ambitious given the timeline. In my six years I don't know anybody that has shown up to a City Council meeting because they read about a notice in the newspaper. I know we do it. I know it's required. You guys do it. But I have never heard somebody say that I saw it in the newspaper. What we hear from folks, I see the sign, I see about it on NextDoor, I get a postcard. I think those things we could probably do. Talk real quick with staff, they feel confident of their ability to get those turned out. You guys get the sign dialed in. I think that we could accomplish this within two weeks and achieve the same outcome of you doing meaningful education to the public. If I had more faith in people who were, one, reading newspapers anymore and that was determining that they were coming in, I would be all for that, but I just think in terms of process it seems like an extra box to check. Bernt: Mr. Hoaglun. Hoaglun: Mr. Mayor. Tom, do you know -- you said it, you know, it's sparsely populated out there relatively so. How many people are we talking about within that requirement of the 300 feet of the property line? Tucker: Mr. President, Council Member Hoaglun, when we sent out the notices for the neighborhood meeting I think we had to send 21 letters. One -- one individual came to the noticed neighborhood meeting and, then, the residents that live on Lake Hazel weren't able to attend that, so I held a separate neighborhood meeting with them to talk to the issues and there are four -- four homeowners up there that we have been -- that we interacted with at that -- at that neighborhood meeting with them and that came to the -- to the public hearing. Johnson: Mr. President? Bernt: Mr. Clerk. Meridian City Council Meeting Agenda March 24,2020— Page 37 of 323 Meridian City Council March 10,2020 Page 7 of 52 Johnson: For the clerk's office we noticed 31 postcards -- the 300 foot. So, 31. About what you were saying. Bernt: Okay. And, Mr. Clerk, just to follow up. And what we are -- we are in a position to send out postcards within a week to give -- or we have to give the folks -- if we were to move it up to two weeks to give them notice. Johnson: Mr. President, yes, we could send those tomorrow. We would not be in line with state code of having 14 days ahead of time, but we would be meeting the spirit of what you are requesting. Bernt: Okay. Last -- last question for Council, just to get a feedback. Is this -- is this something that Council feels that the city should pay for or is it something that we should have the developer pay for? Perreault: Mr. President. I would like to have the applicant cover that cost and I would be agreeable to -- to allow it to punch out for two weeks if they will notice all of the individuals by mail. I think that's a small enough number that's probably a reasonable request for us to not have you wait an entire four weeks. That's my proposal. Bernt: Is the applicant -- does the applicant agree to that? Todd? Tucker: Yes, we do. Bernt: Okay. Tucker: Is that regular mail or do we need to send them certified mail? Regular mail? Perreault: What you sent them originally. Tucker: I think it was regular. Bernt: Regular mail is fine. Cavener: Mr. President? Bernt: Yes. Cavener: And, Todd, just -- just a request to -- I think it's good -- being a good neighbor, if you have got their contact info, you got their e-mail address, phone number, give me a call, shoot them an e-mail, let them know. I just think that would -- the collaboration between applicant and neighbors is strong, it just makes for a better project and better product for everybody. Tucker: Okay. Meridian City Council Meeting Agenda March 24,2020— Page 38 of 323 Meridian City Council March 10,2020 Page 8 of 52 Johnson: Mr. President, sorry, I know you might be doing the same thing. I want to clarify. The city clerk's office will send the postcards to our 300 foot radius and the applicant will pay the re-noticing fee to Community Development? It sounds like you were going toward them sending those postcards, but we typically do that. He was referring to the neighborhood meeting. Bernt: Right. So, yes, I believe that we would send those postcards out at -- and, then, do we normally --just for clarification do we normally charge a new fee to -- is that how it works? Johnson: Sorry. Yes, Mr. President, you do have a -- a re-notice fee that we assign to the applicant. Once they pay that we re-notice. And to clarify, we will send the postcards and also do a NextDoor update and update the city's website with the new dates once directed. Bernt: So, we are good? Johnson: Yes. Hoaglun: Mr. President? Bernt: Mr. Hoaglun. Hoaglun: I would move that we continue the public hearing for Sky Mesa, H-2019-0123, to March 24th, 2020, with the conditions that they pay for the renote -- pay a re-notice fee for the mailing to the area residents and an update to the sign on the property for the new date. Perreault: Second. Bernt: I have a motion and a second. All those in favor signify by saying aye. Any nays? Motion passes. MOTION CARRIED: ALL AYES. B. Public Hearing for Graycliff Estates Subdivision ( H-2019-0129) by Star Development, Inc., Generally Located South of W. Harris St. and West of S. Meridian Rd. 1 . Request: Modified Development Agreement to update the development plan for the site consistent with the proposed preliminary plat and conceptual building elevations; and, 2. Request: Preliminary plat consisting of 202 building lots, 15 common lots and 4 other lots on 52.46 acres of land in the R- 8 and R-40 zoning districts. Meridian City Council Meeting Agenda March 24,2020— Page 39 of 323 Meridian City Council March 10,2020 Page 9 of 52 Bernt: Thank you, Todd. I appreciate it, man. I appreciate you being a good neighbor. Helps out a lot. Thank you. On to Item 6-13, public hearing for Graycliff Estates Subdivision. This item is H-2019-0129. And how this process works, for those who are in attendance, we will have staff give their presentation first and we will invite the applicant to come up and give their presentation and, then, after that will allow public testimony and each person will have three minutes to give their -- their testimony. If there is anyone in attendance that's representing an HOA or an organization of that type we will -- you can -- you can have up to ten minutes. So, with that said we will just pass it off to Sonya and -- for staff report. It's all yours, Sonya. Allen: Thank you, Mr. President, Members of the Council. The first application before you tonight is a request for a development agreement modification and a preliminary plat. This site consists of 52.46 acres of land. It's zoned R-8 and R-40 and it's located at the southwest of West Harris Street and South Meridian Road. This property was previously annexed back in 2015 and a preliminary plat was approved with 120 building lots and that's the plat shown there on the left. A subsequent preliminary plat was approved in 2018 and that's shown on the right, which increased the number of buildable lots to 136 and this entitlement is still valid, so whether or not the Council approves this application before you tonight, they are vested with this -- entitled with this preliminary plat shown on the right. The Comprehensive Plan future land use map designation is medium density residential and high density residential. The applicant is requesting a modification to the existing development agreement to increase the number of single family residential building lots from 136 to 200 and a qualified open space from 8.85 to 8.97 acres. The number of multi-family buildable lots and apartments are proposed to stay the same at two and 20 -- two, excuse me, and 224 units respectively. Other minor modifications to the development agreement are noted in Section 8-A of the staff report. The previous gross density of the single-family residential portion was 3.23 units per acre, compared to 4.9 units per acre currently proposed. The density of the multi-family residential portion is the same at 14.18 units per acre. The proposed increase in density is still consistent with that desired in the future land use map designations for this site. The previous development plan included a 1 ,720 linear foot segment of the city's ten foot wide multi- use pathway in a linear open space area bisecting the site where the Northwest Pipeline is located and that is this area right here, if you can see where my pointer is at. And a children's play structure and yard shuffleboard were also proposed as amenities. The proposed plan still includes a multi-use pathway and children's play structure, but the yard shuffleboard has been removed and a community swimming pool is proposed as an upgraded amenity. The access and interconnectivity proposed to adjacent parcels with the proposed plan is substantially the same as the previous plan. The proposed plat as shown consists of 200 -- excuse me -- 200 single family residential building lots, two multi- family residential building lots, 14 common lots, three common driveway lots, one park lot that may be a portion of a future city neighborhood park, and one city well lot on 52.46 acres of land in the R-8, R-40 zoning districts. Proposed single-family residential lots ranging in size from 4,200 to 9,600 square feet, with an average lot size of 4,692 square feet and a gross density of 4.89 units per acre. The project is proposed to develop in four phases, with the multi-family residential portion developing last and that does -- the applicant's proposal included the pathway in that. Access is proposed via the extension Meridian City Council Meeting Agenda March 24,2020— Page 40 of 323 Meridian City Council March 10,2020 Page 10 of 52 of West Harris Street, a collector from South Meridian Road, State Highway 69. A collector street is also planned along the west boundary of the site in accord with the master street map. Public streets are proposed for internal access within the single family residential development, with stub streets at the project's south and east boundaries for future extension. Two driveway connections are proposed between the single-family residential and multi-family residential portions of the development for interconnectivity. A driveway is required at the east boundary of the multi-family development to the future Stapleton Subdivision development to the east for emergency access. A total of 8.97 acres or 17 percent of qualified open space is proposed in excess of UDC standards, including a 1.69 acre common area on the north side of Harris that may be included with the common area in adjacent developments, Biltmore Estates and Brundage Estates, and consolidated for a city neighborhood park. Site amenities are proposed as previously mentioned that exceed the minimum standards. The Sundell and the Tumbler Laterals which cross this site are proposed to be piped with development. The Williams Northwest Gas Pipeline, as I mentioned, bisects this site and lies within a 75 foot wide easement. All development within this easement is required to adhere to the most current standards in the Williams Gas Pipeline Developer's Handbook. The applicant has provided the city with a lease on a parcel of land within Lot 1 , Block 9, for a future city well lot and that is this lot right here, this northwest corner of the site. The well lot shall be created and deeded to the city at the time of final platting. Conceptual building elevations were submitted as shown that demonstrate the quality of homes and architecture proposed. Because facades of homes adjacent to collector streets will be highly visible, elevations are required to incorporate articulation to break up monotonous wall plains and roof lines visible from the public right of way. The Commission recommended approval of the preliminary plat. A summary of the Commission hearing is as follows: Becky McKay, the applicant's representative, testified in favor, along with Cody Stoeger from L2 Construction. Jennifer Pedrali testified in opposition. Monica Bronson commented. And written testimony was received from the applicant in response to the staff report. Key issues of public testimony where as follows: The applicant requested a change to condition A-10 in Section 9 of the staff report to allow the well lot to be dedicated to the city after recording of the final plat, instead of at the time of final platting. Not in favor of the proposed increase in density due to their already being a lot of traffic in the area and school overcrowding and belief that impact fees are too low to support all the development in Meridian. Mrs. Laidlaw requests the developer install a six foot tall fence on top of a berm across the entire southern end of the development adjoining her property to ensure crops on her property won't be ruined due to trespassing and an underground pipe is installed to accommodate drainage from her property to replace the existing ditch that runs across this site that serves the -- that purpose currently. The applicant has agreed to install fencing as requested and has piped the Sundell Lateral on her property with a 36 inch pipe all the way up to the north. And, lastly, concern pertaining to safety of the West Harris Street access to Meridian Road and more traffic generated from the proposed development, feeling the traffic light should be installed soon. Key issues of discussion by the Commission are as follows: Concern pertaining to the Fire Department emergency response time to the site in the event of an emergency. They can't meet the response time goals that they have set. The applicant's request to change the timing for dedication of the well lot to the city. Reference to the greenbelt pathway to be constructed prior to Meridian City Council Meeting Agenda March 24,2020— Page 41 of 323 Meridian City Council March 10,2020 Page 11 of 52 the apartments and the last phase of development as currently proposed. Concern pertaining to one main access to the site from West Harris Street via Meridian Road, State Highway 69. Timing of improvements to West Harris Street and the development of Stapleton Subdivision to the east and safety concerns and timing for installation of a traffic signal at the Harris, State Highway 69 intersection. And, lastly, impact of the proposed development on area schools in the absence of comments from West Ada School District and we did receive those comments for the school district and they are in your staff report on the second page or so. Commission made the following changes to the staff recommendation. They modified Condition A-10 in Section 9 to allow the well lot to be dedicated to the city after recording of the final plat, instead of at the time of final platting as requested by the applicant and they included a condition for the multi-use pathway and associated linear open space to be constructed at the end of phase two, rather than with the last phase of development. The only outstanding issue for Council tonight is -- is that the Commission recommended the pathway and linear open space that I just mentioned to be constructed at the end of phase two. This is problematic, because the boundary of phase two doesn't touch any portion of the pathway. Therefore, the lot can't be included in the phase two subdivision. The applicant will also speak to the timing for construction of the pathway in her presentation and they would like it to remain in phase four as originally proposed and, then, she will -- she will cover the reasons why. Written testimony was received since the Commission hearing from Jennifer Maurer, Kryssa Gough, Pat McLaughlin, Phil Dugan and Tony Larson. They are all -- they are all in support of the project. Staff will stand for any questions. Bernt: Thank you, Sonya. Any questions for staff? Strader: Mr. President? Bernt: Mrs. Strader. Strader: I have a request. I don't know if it's possible, but if you have it available -- are you able to point out where this property would be on our draft priority growth areas map? Allen: Mr. President, Council Woman Strader, I do not have a copy of that map handy right now. I'm sorry. Bernt: All right. Thank you. Will the applicant please come forward. Good evening, Becky. How are you? McKay: Good. Thank you, Mr. President, Members of the Council. Becky McKay with Engineering Solutions. Business address 1029 North Rosario in Meridian. I'm here this evening representing Star Development on this project before you called Graycliff. I think Sonya's thinking about bringing it up. Allen- I was trying to get to that map that was requested. Meridian City Council Meeting Agenda March 24,2020— Page 42 of 323 Meridian City Council March 10,2020 Page 12 of 52 McKay: Thanks, Sonya. So, as you -- as you can see here is an aerial map of the subject property. As Sonya indicated, the -- the property lies just here on the south side of Harris Street. The Sundell Lateral arcs through the property like this and, then, the Tumbler Lateral comes along the northern boundary. To the north is Biltmore Estates that phase one and two and three have been constructed. We have Meridian Heights located here. Kentucky Ridge located north of Biltmore. This is State Highway 69. Harris Street is the half mile collector roadway designated on the Ada County Highway District Master Street Map as a future signalized intersection. It's intended that Harris Street will continue on and link to Linder Road, thereby being a half mile or mid-mile collector roadway. This is a vicinity map, kind of shows you what -- what adjoins us. As I indicated this is Meridian Heights. This is my client. Biltmore Estate project here. Then we have Brundage Estates, which is also preliminarily platted and, then, here you can see Graycliff Estates. The Stapleton Subdivision has been approved here along the Meridian Road just on the west side here and on the south side of Harris Street. With the Biltmore Estates project we were required by Idaho Department of Transportation and ACHD to build a turn lane, so there is a southbound turn lane that we constructed for deceleration and turning into Harris Street. We were also required to widen the Harris Street intersection to allow for a left turn bay and a right turn bay. The conditions of approval by Ada County Highway District and the City of Meridian for the Stapleton Subdivision is with their phase two they will have to improve the entire south side of Harris Street and build it out to a full collector standard. When it touches our property we have built it to a collector standard. As you can see eventually it will go on westward and link up to Linder Road at this location. In the Ada County master street map and within the south Meridian plan there is also a south collector roadway which we are accommodating that will go south along the Graycliff's western boundary and Brundage Estates' eastern boundary, eventually linking down to Amity Road. In your Comprehensive Plan land use map there is a designation right here in the middle of the section for a future neighborhood park. When we took Biltmore, Graycliff and Brundage Estates through we submitted a design for a neighborhood park. We took that before the Meridian Parks Commission. My client, Mr. Centers, agreed that he would install sprinklers, he would green that park up and would donate it to the City of Meridian and he would maintain it until such time as they were ready to take it over. This is the revised preliminary plat that's before you this evening. As Sonya indicated, we came through in 2015. The conditions were considerably different in 2015 than they are now in 2000 -- or 2020. 1 can't even keep track of the years they go by so fast. So, with the three projects that Mr. Centers owns he has approximately 525 lots or 73 percent of his lots are R-4. They range anywhere from -- from 8,000 all the way up to 11,000 square feet. So, when we brought through Graycliff in 2015 we thought, okay, we are going to have lots that are around an average of 7,800 square feet and ranging down to 6,800 square feet. Well, obviously, market conditions changed and so, then, in 2018 Mr. Centers approached me and said, you know, we need to look at this plat, because the price for infrastructure, the price for materials, labor, etcetera, is escalating and I'm really concerned that I won't have what I thought at the time would be considered an affordable product and we need to make sure that we have diversification between these three projects. So, we added approximately 15 lots and when we brought it through in 2018, which brought us up to 134. Well, in the last two years what we have seen -- a lot of home prices almost double. Labor cost, price for infrastructure escalate and, then, the Meridian City Council Meeting Agenda March 24,2020— Page 43 of 323 Meridian City Council March 10,2020 Page 13 of 52 Stapleton project came in, was approved to the east of us with lots that are considerably smaller, in the 3,000, 4,000 square feet and so he said, you know, my concern is when we started our development out here he said we had houses that were 350 to 400. He said I'm building the same house right now and it's over 700,000 dollars and so our market share is, obviously, decreasing as these costs and -- increase and so we need to look at our project and we need to be nimble here and come up with something that -- that will appeal to a more affordable buyer, because we are seeing so many residents -- or future buyers come in and say I can't afford a house in here, but I love -- I love the neighborhood. So, we took a look at this plat and we readjusted it. The adjustments added 66 lots. We also increased or open space. Our open space is in the excessive 17 percent. We included a pool facility. A playground facility. We still have a 17 -- over 1,700 linear feet of multi-use pathway. We still propose that there be a neighborhood park here and so what's before you this evening is what we came up with. This is R-40. As Sonya indicated, designated high-density residential on the Comprehensive Plan and already zoned R-40 and, then, the southern portion here, our western portion, whichever way you look at it, is zoned R-8. So, we came in and we made adjustments from this being the original plat -- as you can see where we had primarily our open space was centered up here more towards the Harris Street collector and, then, we had some open space down here in the midsection to where we have -- we have allocated a centrally-located open space. We have got micro paths that lead up to the multi-use pathway here. We have micro paths that interconnect these blocks. And, then, we will be extending the Harris Street collector both to the west and, then, to the south and, then, within Brundage it will go down to our southern boundary here. This was the conceptual plan that we submitted to the Parks Commission and to the City Council when we brought the Brundage Estates through. So, we had I think eight -- a little over -- we had 8.24 acres. It was what I call a composite park that lies within Brundage. We have 1 .69 acres that lies within the Graycliff. And one acre which lies within the Biltmore Estates project. Now, one of the things that was asked of us when we came through was the City of Meridian said we need a well lot and we need it now. So, we signed a well lease for 99 years. Well 32 was built right here in this triangular lot and is online and is the second well in what they call Zone 5. The City of Meridian extended a 12 inch water main up Meridian Road and down Harris, which loops that. We will also have linkage into the Stapleton Subdivision. I had the landscape architect send me the Stapleton Subdivision, which you can see how the two projects fit together. So, here is Highway 69. This is Harris Street. We will have emergency vehicle access that they have provided here. We showed it here, but we will adjust our building and link it up here. Then we will have an access to Harris here and, then, another collector that comes down and accesses here. To meet the Fire Department requirements we will build a temporary emergency vehicle access up to Stapleton or up to Harris Street if that's necessary, if they have not proceeded forward, so that we have access both east of Kentucky Way, which goes down to Victory, and, then, access to the west. As far as the fire station, at the time we submitted the project Fire Station No. 6 was still under construction. Fire Station No. 6 is going to have their grand opening on Thursday, so we are now 2.1 miles from the nearest fire station and when you do Google Maps from the fire station on Overland just west of Linder, the response time to the intersection of Kentucky Way and Harris is four minutes. So, a lot of things have changed. Their sewer my client brought up to the property. When we did the Biltmore Estates Meridian City Council Meeting Agenda March 24,2020— Page 44 of 323 Meridian City Council March 10,2020 Page 14 of 52 project we went down to Victory Road, we connected to the sewer and to a 12 inch water main, brought it up through Merle Hansen's property and that allowed for the lagoon -- the sewer lagoons that-- that-- you remember the sewer lagoons. That allowed for those sewer lagoons that serve both Kentucky Ridge and Meridian Heights to be taken of line and reclaimed and my client Mr. Centers worked very diligently, we worked on it for two years and he paid for all the sewer hookup fees for Meridian Heights and for Kentucky Ridge to make that happen, because they could not afford to pay for both sewer and water hookup fees. So, my client has -- has really been an integral part of making sure that these improvements benefit this section as a whole and not just his project and he -- like I said, with the neighborhood park that would be public, it's his intent that that will also serve this general area. The pool facility. This kind of is a schematic of what that would look like. Be changing rooms, restrooms, so we have upgraded, we have increased our open space, we have upgraded our amenity. This is one that's very similar. So, we have a photograph that kind of shows you what -- what it looks like in reality. These are elevations of -- of the proposed homes. A lot of them will be two car garages that will have two story and single story. Vary articulation in the front elevations. Staff has indicated that anything that we have backing up to Harris Street or any other collector that we will incorporate modulation, porches, etcetera, obviously, to create, you know, character, so that regardless of whether it's the rear or the front elevation, each one of these homes has an aesthetically pleasing elevation. Here is another kind of two story -- what it would look like. So, we are incorporating like the craft -- Craftsman style, plus the modern styles with the windows in the garages and kind of trying to appeal to the marketplace as it changes. So, the lots that -- that are in this particular project are between 4,200 square feet and average out about 4,692 and our overall density is 4.89. 1 will finalize it. Mr. Chairman -- or Mr. President. Sorry. I just got back from vacation, so I got to get back in the hang of things. So, our density at 4.89 dwelling units is well within the medium density designation, which is three to eight on this property. We have a good project, a viable project, and we are trying to improve on what we have here. Can I answer any questions? Bernt: Thank you, Becky. Any questions? Perreault: Mr. President? Bernt: Mrs. Perreault. Perreault: Becky, thank you for the great presentation. A couple questions for you -- well, three, actually. So, I wanted to find out if you had calculated the open space without the inclusion of the 1.69 acres, just -- I have concerns about something that might eventually become a public space be included in our open space calculation. So, wondering if you had done a calculation taking that out and if it still meets the ten percent requirement. McKay: Mr. President, Council Woman Perreault, we have 17 percent -- over 17 percent open space within this project. So, if you take out that public open space we would still be within the ten percent. Meridian City Council Meeting Agenda March 24,2020— Page 45 of 323 Meridian City Council March 10,2020 Page 15 of 52 Perreault: Okay. And, then, the Fire Department -- I don't know if you had a chance to read their public -- their-- their public comments, but they had mentioned that -- that even with Fire Station 6 and the 2.1 mile distance that their response time would be about six minutes. McKay: Mr. President, Council Woman Perreault, in my conversations with -- with Joe he had indicated that he uses Google Maps to determine their response time, which is, obviously, the average car and based on the speed limit, whereas in the event of a medical emergency or fire emergency, the Opticom kicks in, so all the lights are in the favor of the emergency vehicles and based on Google the response time was four minutes. That would be going from Overland and south on Linder, East on Victory and, then, south on Kentucky Way would be the most direct route. I guess if Joe went around the horn -- if he went east on Overland and, then, south on State Highway 69 and, then, west on Harris, it could extend that timeline, but -- but the -- the project -- I mean, like I said, we are within 2.1 miles of a brand new fire station. So, that's -- that's pretty close. I think when he ranked it he ranked it -- they score it -- and he indicated 78 percent score reliability and target is at 80 and that was based on a six minute response from Fire Station No. 6. But, like I said, if they go up the collector roadway, which is Kentucky Way, which will lead directly to this site, it's a four minute response time. Perreault: Mr. President, one more if I may. Bernt: Mrs. Perreault. Perreault: So, in the report Sonya mentioned the -- the replacement of the pipe by Northwest Pipeline and -- and I believe there is some e-mail communication in our public record with staff regarding the -- you not being aware -- the applicant not being aware of the timing of when that pipeline is going to be replaced and, therefore, request to finish out that pathway in phase two. Can you share with us some more details on that and -- and maybe give us some background in that conversation. McKay: Yes. Mr. President, Council Woman Perreault, I have been dealing with the Williams Pipeline since we started this project -- well, since we started -- started it five years ago and so I was dealing with their representative, their regional representative back in Salt Lake City, and what he indicated to me is they have different classifications for their pipe. They have what they call agricultural classifications, they have urban classifications, and so what he asked me to do was to send him a map -- vicinity map showing all of the approved preliminary plats along their pipeline corridor and what he said is, unfortunately, we are not proactive at the Williams Pipeline and he said we -- we have asked our superiors to be more proactive due to the excessive growth in Meridian. However, by us sending that map he said that will help me to get them to start that process, but that process is lengthy, so what they do is they get it into their design schedule, then, once it's designed, then, they get it into their -- their installation schedule and he said, you know, I can't give you any definitive timelines and he said, unfortunately, until the houses go up we don't go in and upgrade the line. So, my concern with the condition as added by the Planning and Zoning Commission that that pathway be installed Meridian City Council Meeting Agenda March 24,2020— Page 46 of 323 Meridian City Council March 10,2020 Page 16 of 52 with phase two is I install, I grass it, put in sprinklers, we put in the ten foot multi-use pathway and, then, Williams Pipeline comes behind me a year later, two years later, I don't know, and rips it all up, they are not going to replace it, then, we are going to have to do it twice and so that's why that Williams Pipeline is within that R-40 zone, which is the multi-family component or our fourth phase, which has to come back as a conditional use permit, be approved by the -- by the Planning and Zoning Commission and design review and so I don't want to be required to prematurely put that in when they are going to tear it up and they cannot give me a timeline and, like I said, when the rooftops go up he said that's when -- unfortunately, that's when we start making plans and so that--that's the quagmire that -- that we are in. Also the fact that the pathway really isn't going to go anywhere. It's going to kind of link into the neighborhood park and, then, it will go on and continue through the neighborhood park and link over to Linder. So, there is a lot of different components or pieces to that-- to that pipeline. So, I don't see that it is beneficial and my client is extremely concerned that he would have to install it twice. So, that's why we -- we ask that the Council allow us to install that with the multi-family component. Perreault: Mr. President, sorry, one more question. Bernt: Mrs. Perreault, you're fine. Perreault: So, then, other than the pool, what amenities are these homes going to have? Is the -- is the neighborhood park going to be -- is that all going to be done at the same time once -- once all the lots in the other developments are started or is that going to be completed with a certain phase and -- in this development? McKay: So, what we show here is our central amenity. So, that's a pool facility and there is playground equipment and the playground equipment was requested by Victoria Laidlaw that has property along the south, who we have coordinated with and when we have already piped that Sundell lateral that arc'd through this property, it's already piped along -- along this open space here. My client is filling in the old canal and, then, he will be installing a fence and, then, installing the drainage pipe, coordinating with Victoria and so this will be the central amenity and I think that's in our first phase, isn't it, Sonya? Allen: I'm not sure if it's first or second. I think it's first, Becky, but I -- McKay: I think it's -- Allen: -- do have a phasing plan -- McKay: I think it's the first phase. I believe this -- this is in the first phase. So, they will have a playground and a pool facility with the -- with this project and as far as construction of the park, we didn't want to do it piecemeal. We do have a conceptual plan that we submitted to the Parks Commission that they liked and what Mr. Centers said is he wanted to build that all as one -- one component, not just piecemeal. Staff has in the condition that in the event that the Council doesn't want this as a public park, then, we would make it a private park. So, that will -- that will be a park, whether it be private or public. It is Meridian City Council Meeting Agenda March 24,2020— Page 47 of 323 Meridian City Council March 10,2020 Page 17 of 52 part of our development agreement. And so we would hold off on -- on this part until -- until we move -- kind of move westward. Perreault: Mr. President, follow up. So, that being said, it could be quite some time, potentially years, before the --those homeowners would have access -- I mean, obviously, it's going to take two years to build out those -- those homes, but it could be quite some time before they have access to the pathway or the -- or the park. McKay: Yes. Yes. Perreault: And, then, could you talk to us a little bit -- is there going to be pathway connectivity between Stapleton, the multi-family, and Graycliff? Are they all -- is there -- there is new pathways interconnected, so that the -- is there intention that the homeowners in Stapleton be able to access the park as well? McKay: Yes. So, Stapleton, you can see that the pipeline traverses their corner here. So, they will be building their section of the multi-use pathway, then, they have micro paths that are coming in here, here, and we will interconnect with them. So, the multi- use pathway will come through here. This is a 75 foot corridor. It's all grassed. We can put some benches in, but they won't allow us to put trees. So, we did get alternative compliance, so that the trees that we are not allowed to install along the pathway we will install in the park here and, then, there will be interconnection right here, vehicular interconnection, which will also be pedestrian interconnection into here and, then, we -- they have some -- we will have connections where they can link in, so they can come through here, come into the multi-family and come in and catch that pathway, go on and interconnect to Linder eventually or come over to the neighborhood park here at the center of the section. Strader: Mr. President? Bernt: Council Woman Strader. Strader: Thank you, Ms. McKay, for coming. Could you, please, talk about -- one of my biggest concerns is the West Ada School District. We are experiencing a lot of overcrowding. I realize it's not strictly speaking your problem, but it is a community problem that we all share. Can you talk about the timeline for constructing this project, the expected absorption or delivery of units and how that fits in with the letter that we received from West Ada? McKay: Mr. President, Councilman Strader -- Strader. You're new. I got to get used to all the newbies. I -- initially when I was planning this -- three projects for Mr. Centers I did meet with the school district. I asked the school district if they had any intentions of an elementary within this section and they indicated to me no and that's why, then, we opted for the neighborhood park, because we felt we wanted some type of public space in the center of this section. The middle school is located off of-- what is it? Stafford. Stafford. They built the new middle school there at Fall Creek. Fall Creek was one of my projects. Meridian City Council Meeting Agenda March 24,2020— Page 48 of 323 Meridian City Council March 10,2020 Page 18 of 52 1 was a part of-- of make --facilitating that middle school. So, they do have a new middle school within this vicinity, but they had told me that they didn't want an elementary within this section and so anytime -- anytime I have projects of any significant size, I always meet with the school district and, obviously, you know, they are growing again and my meetings with them they have indicated -- Joe Yochum has indicated to me that they have certain areas that are priority. They needed like a new elementary in north Eagle, which I'm incorporating in one of my projects there off Beacon Light and -- and he said that, you know, they are -- they are seeing that a lot of the charter schools and some of the new private schools are taking a lot of those elementary kids and so their anticipated growth model has been significantly below where they anticipated it. So, I think they are kind of in a plan -- new planning process here, too, to figure out where they want these new elementaries to go and -- and what --what are the best locations. So, we do work closely with them. Strader: Mr. President, just a follow up. I appreciate the -- the background information and that you had offered up the land for an elementary school. Just curious when --when was that conversation and did you revisit that discussion at all? And this project, obviously, has been in the works since at least before 2015 -- McKay: Five years ago. Strader: Just curious if you revisited their temperature about the neighborhood school? McKay: I talked with Joe multiple times about where their -- where they see the -- the need for school sites and, of course, elementaries have to be typically a minimum of nine -- they like nine acres now. They want them as a donation. They want them on collectors. So, he did not indicate that they needed something in this general vicinity. You talked about the phasing of this project. This is a four phase project and so the Biltmore project that Mr. Centers built up here that's R-4, like I said, those are like 11,000 square foot average lot size. We are on our third phase and that project was approved prior to Graycliff. Prior to 2015. So, he usually builds a phase a year, so you can see a four -- you know, a four phase project go a four -- over a four year period, which, obviously, allows for time to identify a school, possibly pass a school -- a school site and pass a school bond. But, you know, we -- we as the development community -- you know, we work with the district as much as possible to -- to assist them, because schools are integral, just as parks and pathways and amenities are integral. Strader: Thank you. Cavener: Mr. President? Bernt: Mr. Cavener. Cavener: Becky, dovetailing a little bit off of Council Member Strader's comments and questions, I went back to the letter from Joe and -- Joe Yochum at the school district and Meridian City Council Meeting Agenda March 24,2020— Page 49 of 323 Meridian City Council March 10,2020 Page 19 of 52 they have indicated that your residents are going to go to -- middle school are going to go to Meridian Middle School. McKay: I saw that. Cavener: Which is on 8th. Pretty far distance away from that middle school that's right down the street. So, your conversation with Joe Yochum, can you help us understand why we are busing students across the Interstate to an overcapacity middle school? McKay: Mr. President, Councilman Cavener, I -- I was surprised that -- that that was Meridian Middle when the closest middle school is just a hop and a skip. Cavener: Yes. McKay: So, I have not had that conversation with Joe. I was surprised to see that and I did not notice that before I went to the Planning and Zoning Commission, but I did notice it in my preparation before the Council meeting this evening. Hoaglun: Mr. President? Bernt: Mr. Hoaglun. Hoaglun: Becky, I wanted to follow up a little more on -- on fire access. I know once the streets are connected up and access is made complete there is -- there is going to be I think adequate response time. But the timing of things for -- you know, we like to have more than just one point of access -- McKay: Yes. Hoaglun: -- for fire. So, can you walk me through the timing of these developments and what those access points look like and when they might occur for emergency vehicles? McKay: Mr. President and Councilman Hoaglun, I would be glad to. So, we will extend Harris Street down here. The first phase of the project will be located I believe in this area here and what Joe's letter indicated was we will be capped at 30 dwelling units, unless we can have a secondary access. So, the secondary access would be -- we would come out here and, then, connect to Stapleton or we can come out and bring a temporary 20 foot wide all-weather gravel access road that can handle 75,000 GVW out here to Harris, so that we -- it would have to be east of Kentucky Way and that -- that's kind of the plan. I have a stub street right here that links into the parcel just south of Stapleton, but Ada County Highway District in their staff report does not want that public street connection there. They are wanting these residents to come out to Harris and come out to the signal, instead of potentially cutting through and coming out to an unsignalized intersection at Stapleton, because they do have a direct access -- I believe it's a right-in, right-out, left- in only. So,ACHD, just for the record, is asking me to eliminate that stub street right there at the southeast corner. Meridian City Council Meeting Agenda March 24,2020— Page 50 of 323 Meridian City Council March 10,2020 Page 20 of 52 Hoaglun: Okay. So, Mr. President, follow-up. So, Becky, it sounds like you do the first phase and if-- you know, we know the economy, all these different factors that come into play, that if you want to continue and you don't have that R-40 development under way, you do have a -- a temporary access, secondary access point -- McKay: Yes, sir. Hoaglun: -- through there that would allow for that. McKay: And we are allowed to do that. I have another project on McDermott where -- where Joe -- we sent him what we were proposing and he had indicated that that would be acceptable as a temporary interim secondary access. Yes, sir. Hoaglun: Thank you. McKay: Yes. We -- we have to get his approval. Strader: Mr. President. I was just going to point out -- I think the city clerk has found the map that I requested previously, if others are interested in looking at it. And we were just looking at our future land use map and it looks like there might be a school located near -- nearby, so I just wanted to see if I can get some clarification. Cavener: Mr. President? Bernt: Mr. Cavener. Cavener: Just for Council's benefit, at least it looks like -- and maybe, Becky can speak to this. It looks like that West Ada had an elementary school planned near the corner of -- it looks like Overland and Linder Road, slated to be called Blue Valley Elementary, and Mr. -- Mr. President, there is a 2016 document that I'm looking at -- and so I mean things have shifted and changed, it does speak to at least there is land that they have -- apparently they already own where they could do an elementary should the funding be available. Nary: Mr. President? Mr. President, to add to that, what Councilman Cavener just said, that's their planned bond for May is for that school. Bernt: While we are on the subject of -- of the Fire Department, Chief Butterfield, did -- do you have any comments to be made in regard to your department and in -- and also access and -- and response times? Butterfield: Council President Bernt, I believe that the comments that have been made here on the record are -- they do coincide with the notes that I have received from Chief Bongiorno as far as the four minute travel time to the entry to the subdivision is what he had in his notes to me and also what Councilman Hoaglun had mentioned, too, about the additional access and the 30 home requirement for a single point access. Anything over Meridian City Council Meeting Agenda March 24,2020— Page 51 of 323 Meridian City Council March 10,2020 Page 21 of 52 30 structures would need additional access are also on the notes that I have from Chief Bongiorno as well. So, for the record those are accurate. Bernt: And, chief, in regard to the temporary secondary access, is that something that the department is okay with? Butterfield: Yes. As noted by Chief Bongiorno, as long as we had access stipulated by him and the fire code to have that ability to get to that area, that second means of egress with a -- and he will out lay what that road -- it looks like he has code that shows what that is. But, yeah, that would be the -- the need for the building of any additional -- more than 30 homes with a single point of access. Bernt: Any other questions for Becky before we -- Perreault: Mr. President? Bernt: Yes, Mrs. Perreault. Perreault: Ms. McKay, so, then, is the -- the north half of that collector street on the west side going to be finished out with phase two? McKay: The -- you mean right here -- the south half? Perreault: On the west -- no. On the west side. The collector that goes north and south. McKay: Oh. Yes, we have to build that -- we have to build that with phase two, yes. Perreault: Okay. McKay: And, then, we will also be trust funding for a signal at Harris and Highway 69. Stapleton is also trust funding and so is Cavanaugh Ridge. And, then, ACHD has indicated to me that they will evaluate the warrant when that signal can go in, but everybody is participating. Bernt: All right. Thank you, Becky. McKay: Thank you. Bernt: We have reached the time for public testimony. Mr. Clerk, do we have any sign- ups? Johnson: Mr. President, we had one advanced sign-up. Brett Hughes. Hughes: Mr. President and Council Members, so I just wanted to basically just come and come -- and come and just say that, basically, what we have seen from L2 -- Meridian City Council Meeting Agenda March 24,2020— Page 52 of 323 Meridian City Council March 10,2020 Page 22 of 52 Perreault: I'm sorry, excuse me, Mr. Hughes. Hughes: Yes. Perreault: Could you, please, state your address as well for the record. Hughes: Yeah. 1137 West Back Forty, Eagle, Idaho. I'm basically -- so, they have done a really really good job, L2. So, I represent Cavanaugh Ridge, which is the development that's on Meridian and Victory and we had a lot of people who just simply can't afford that product and a lot of it has to do with -- with building costs and, then, lot prices. Every single phase lot prices have gone up and so it's been more costly each time. But at the -- at the same time like what I have seen from L2 and from the quality construction they have, especially during the Parade homes and also Oakwood itself, it's just such a high- quality product and I think that's a lot different than what some of the things we see on smaller lots and so, basically, I just want to come and just kind of just say that I support projects like this, because there is such a big need for it and they have done such a great job, specially if you look at their Parade homes and -- and, then, even just drive through some of the communities, they have a lot of attention to detail, especially the architectural details, as opposed to like just kind of slapping up things. They have like great modern design, Craftsman design, all sorts of great things there. Thank you. Bernt: Thanks, Brett. Johnson: Mr. President, that was everyone that signed in in advance. There may be additional. Bernt: Go ahead. Stoeger: Mr. President, Members of Council, thank you for seeing me today. My name is Cody Stoeger. I'm here representing the developer and builder team for Graycliff Estates. I work directly for L2 Construction. I just wanted to introduce you to a little bit of the product that we are going to be introducing to this area and why it's important. Who are we. L2 Construction is a second generation Treasure Valley developer and Builder beam and we are -- we are privileged to be born and raised here in Meridian, Idaho, and we are grateful for the opportunity to provide a unique home building experience that aims to meet the needs and wants of our growing community. My role within L2 Construction, I focus on community completion. So, I'm -- I deal with clients from -- from contact to close. I hold an open house eight hours a day, five days a week. I interact with thousands of prospective buyers every year. I qualify those clients. I assist in the purchase and build and most importantly what I do is I build buyer profiles. So, the development team comes to me and says, hey, what type of people are we dealing with and what type of product do we need to move into and Meridian Fire needs are pretty clear. We need more affordable housing. That's not a question. We all know that. But how are we going to get that. We are going to get that with more inventory. Meridian also needs quality, safe, and thoughtfully designed communities to offer more options for a larger percent of residents. Not everyone can afford what's being built right now. Another important factor Meridian City Council Meeting Agenda March 24,2020— Page 53 of 323 Meridian City Council March 10,2020 Page 23 of 52 is what the buyers want. Right? We care about what the buyers want. They want quality and affordable. We all know that that doesn't necessarily always go hand-in-hand. It's a staple with what we do at L2. They want thoughtfully designed communities and unique modern designs. No more cookie-cutter developments. So, many people that I have talked to every single day come to us because we do have those unique modern elements and southwest Meridian is booming right now. That's -- that's no question. This is a big scary number that everyone is referring to, 419,440. 1 just wanted to put everything in perspective for you guys. That is the Ada County new construction median sales price for January 2020. Right now in Ada County, 419,440. We are shooting for that for -- for the 350 range. That's driven by -- sorry, guys. That number right there is driven by the low amount of inventory. In order to get that price down we just have to build more homes. Boise State University, Idaho Policy Institute, puts on a survey. The survey focuses on growth in the Treasure Valley and a couple of -- really interesting housing takeaways. Sixty-seven point five percent of respondents are very concerned about the increased cost of living associated with growth -- growth in the Treasure Valley and even more interestingly a majority of people -- up to 66 percent of people don't believe that they would be able to find comparable housing if they -- if they had to leave their current housing. So, that's where we come in. We care a lot about this community and as our community grows we are dedicated to maintaining what makes Meridian special. The community. It's this community that keeps us dedicated to providing a unique building experience for the families we serve. On this endeavor we will always remember that new homes is our profession, but affording relationships along the way is our passion. Thank you. Any questions? Bernt: Thanks, Cody. I got a question for you real quick. Stoeger: Absolutely. Bernt: I appreciate you and I appreciate L2 Construction and, you know, being a Meridian company and being loyal to the area. That's awesome. Appreciate that. Loved your presentation. Stoeger: Thank you. Bernt: Good info. You -- you know, we get that the cost of housing has gone up substantially. I think it's -- I got a question. So, you say that these homes are going to be roughly plus or minus 350,000. Stoeger: That's our goal. Yes. Bernt: So, do you think that that -- are you saying that -- are you considering that affordable housing or are you just saying it's less expensive than the other guys? Stoeger: It's less expensive and I would -- I would -- at this point I would consider it affordable, yes. Meridian City Council Meeting Agenda March 24,2020— Page 54 of 323 Meridian City Council March 10,2020 Page 24 of 52 Bernt: All right. Basically the same house, just smaller. I know we are getting into the weeds, but I just think it's -- I would -- I would -- I would say that it's less expensive. certainly wouldn't consider a 350,000 dollar house affordable housing, just -- Stoeger: Mr. President, that's fair. Bernt: Right. Okay. I have some other questions, but I will wait and see what my fellow Council Members have to say. Cavener: Mr. President. Cody, one thing I guess I really want to point out, too, is you -- and you speak of this in your presentation. The relationship with your customers. Curious. What impact do schools have on your customers? I mean I -- I look back to where we were years ago, people chose Meridian because of the parks, pathways, schools. Stoeger: Sure. Cavener: All those people have moved here and now our schools -- I mean I think our schools have always been packed, but specifically where development is occurring is in schools that are -- are maxed out. So, trying to figure out how you guys wrestle with building a relationship with your customers, which at least from my perspective, a value element is in contrast to where we are and how you guys navigate that and what you are hearing from your customers. Stoeger: So, Mr. President, Councilman Cavener, we deal with a different demographic right now that we are going to be dealing with in Graycliff Estates. We believe. And, again, we don't know exactly how things will play out. The feedback that I get for the most part -- and I will just be candid with you if I can, most -- most of who we build for now, it's a lot of people who are retired. There is not a lot of kids in our current developments. There will be in our future developments and that's why I think Becky spoke to the importance of working directly with the school district while we are -- while we are developing all of this and make sure we are meeting the needs of our incoming clients. Does that answer your question? Cavener: Mr. President. You guys aren't proposing like a 55 and above or a 65 and above community. I mean these are single family homes that will be open to families of all shapes, sizes, and age demos. And you are just not hearing from -- you're saying you're not seeing customers with families that are moving into these types of products? I mean when we talk affordable housing, to me that -- that -- that goes in line with young families looking to be able to afford a home, so -- Stoeger- Sure. Cavener: -- I'm just trying to wrestle with how we -- we are building an affordable home for retirees that aren't going to have kids -- Meridian City Council Meeting Agenda March 24,2020— Page 55 of 323 Meridian City Council March 10,2020 Page 25 of 52 Stoeger: Sure. Cavener: -- at 350,000 dollars. Stoeger: Mr. President, Councilman Cavener, we are currently not able to provide -- it's a wide range; right? Cavener: Okay. Stoeger: We do have clients that do have children and in my profession I can't speak too much on it because of fair housing laws, so I can't sell based on who lives where, but right now we are not really appealing to that crowd, but I would say by and large Meridian is made up of a large number of families and that is who we are trying to appeal to with this price point and trying to get the price down. Cavener: Thanks, Cody. Stoeger: Thank you. Bernt: Anyone else in the public that would like to offer up their testimony to us this evening? We are good? Okay. Becky, do you want to come back up and finish it off. McKay: Thank you, Mr. President, Member of the Council. Becky McKay. I just would like to say, you know, we, as a developed -- development community we have to be flexible. We have to watch the marketplace. I don't think any of us expected the trajectory that we are seeing with the cost of infrastructure, labor, materials. I mean, you know, it used to be you could -- the infrastructure cost for a lot was 15,000 dollars. Now I have a project in Meridian that the infrastructure cost per lot is 60,000. It has some off-site sewer cost, so it's escalated it, and it's not a very big project. So, we are struggling with trying to meet the demands of this community and -- and like Councilman Cavener indicated, you know, we have empty nesters, we have young families, we -- we need to provide a variety of housing and when you have an 11,000 square foot lot or a 9,000 square foot lot, the cost for the lot, obviously, warrants a higher cost for the home and that's why we are seeing those lots, then, the finished cost being 500, 550, 600, 700 thousand. So, what we are trying to do is we are trying to have lots that are like around 4,600 square feet. So, that, then, we can get those costs down. We can get that infrastructure cost down, because we are spreading it across a number of lots. You know, our-- our previous density -- I think Sonya indicated it was 3.23 dwelling units per acre. We are asking for 4.89. We are still, obviously, on that lower end of that three to eight. We are doing what I -- what we can to adjust to the marketplace and I think if we don't react and we just sit there, we are going to have a lot of projects that their sales are going to decline, because only a small percentage of the citizens of Meridian or those moving in can afford those homes and so like I told you, 73 percent of Mr. Centers' project is R-4. So, we are talking -- what you're seeing here is 27 percent of his project. So, diversity is integral in your Comprehensive Plan and that's what we are striving for. We are boosting our open space percentage up to 17 -- over 17 percent. We are boosting our amenities, our playground. Meridian City Council Meeting Agenda March 24,2020— Page 56 of 323 Meridian City Council March 10,2020 Page 26 of 52 We are putting in a pool. We are still doing our 1 ,762 linear feet. We are still planning on doing our neighborhood park. So, you know, this particular project is -- is -- is a good component in this section. Mr. Centers is going -- is building the collectors. He wants to build the park out. He has brought the sewer and the water. He paid all those hookup fees to help make this happen, because he had a vision, he had a dream. My job is to keep that vision and that dream going and I think the Council is the same. You guys have to be nimble and flexible to see the future and we have to make changes, because things change. Conditions change. We are in compliance with the comp plan. Staffs recommended approval. Planning and Zoning Commission has recommended approval. I think we got a good project. We want -- we are excited to build it. These -- this is a Meridian builder. They pride themselves on quality, exterior and interior, and like Mr. Centers said, walk through our houses and walk through others' houses and there is a huge difference and we are proud of that and so I ask that you support this project and approve it this evening and, please, don't make us build that pathway before the Williams Pipeline goes in and does the upgrade. Thank you. May I answer any questions? Bernt: What about the park? Would you build a park? I mean would you -- would you be open -- would Mr. Centers -- would he be open to including that -- that -- that future public park -- would he be open to the idea of building it or developing it during the first or second phase of his project? McKay: You mean the portion -- the 1 .9 acres? Bernt: North. Yeah. McKay: He -- he had told the -- the Parks Commission that he would install sprinklers -- Bernt: Right. McKay: -- he would green it up. We have to have tree mitigation. So, you know, we we, obviously, don't want to put in anything that's going to get tore out, so I -- before I would want to agree to make those improvements I would want to go back to the Parks Commission and we need to do an agreement with the Parks Department, I guess, in order to facilitate that and so that's why staff has in there that -- whether it's public or whether it's private, the responsibility is ours to green it up. Bernt: Right. McKay: So, we did -- oh, there is Lee. The 1.69 acres. He said he would prefer to build it all as one. That was his preference. It would be more cost effective. And, like I said, we want to make sure that the Parks Commission -- obviously, those people on that commission change and so our concept plan was done by our landscape architect. They may want to -- they gave us examples to use of the neighborhood parks, like Champion Park, and, then, another park and that was our template. But they may have new ideas. So, if we green it up we might go in and, then, have to tear up the landscaping and the -- Meridian City Council Meeting Agenda March 24,2020— Page 57 of 323 Meridian City Council March 10,2020 Page 27 of 52 and the irrigation facilities if they change their mind on how they want it configured and I think -- Sonya, if you want to put that back up. Bernt: I guess to -- to expound on my point, I don't think anyone would, you know, expect to build buildings or do anything too incredibly expensive to that property, but maybe -- McKay: Yeah. Bernt: --just do -- you know, green it up and -- you know, put a little sprinkler in there. If they have to move something around a little bit, I don't think it would be a huge deal. I think -- I think that the residents -- they enjoy a little bit more open space to play and recreate, open it up a little bit. Just my --just my opinion. McKay: I think your cursor has gone wacko. I'm trying to highlight it, but it won't let me. What's going on, Sonya? Allen: What's going on, Chris? McKay: There it is. Okay. So, what we are talking about here is that arrow is in the one point -- that's the 1.69 acres right there where my arrow was and so that was -- we had the -- the parking area. We had the shelter. The restrooms. That was the template in which the Parks Department asked us to utilize. However, the final design is subject -- Bernt: Sure. McKay: -- to their approval. And so what we were going to do is green it up, put in the sprinkler system, hook it into our pressurized irrigation until such time as, then, they are ready to make the permanent improvements, like the restrooms, the playground and so forth. Now, we are going to have our own amenities -- I guess, you know, my thought is we are building a playground within our project centrally located within our phase one and a pool facility. So, we are going to have activities in there. That's almost going to be in addition to that. Bernt: Sure. McKay: Okay. Perreault: Mr. President? Bernt: Mrs. Perreault. Perreault: Have you had any -- Becky, have you done any calculation on the difference in homeowner association costs with that park going public or with it staying private and, you know, if-- if at the time that the applicant would prefer for the city to take it over, that the city decides it's not in its budget to maintain the park and they want to delay or they Meridian City Council Meeting Agenda March 24,2020— Page 58 of 323 Meridian City Council March 10,2020 Page 37 of 52 fault. It's just the way that it is. So, any opportunity that we can get to try and create, quote, affordable housing and decrease housing prices by this --without something more is something I would struggle with, because I don't think it -- I don't think that's the obligation of the application. I don't think that's the result of what happens here. You can move supply and demand curves and you can see how this will perpetuate aggressive demand in the valley and exacerbate costs and all of the other services that create higher property taxes. There is a long rabbit hole of consequences that just to add units to try and disperse infrastructure costs across more individuals doesn't really solve the broader problem that our -- our valley has. You want to create market with equilibrium perhaps, you keep it in 2015 and you have the houses priced at 800,000 and demand cools -- right? And that might be difficult for an individual, but regionally it can get you to equilibrium. So, you get on a little supply-demand rant, it's -- that gives me some pause for the -- because I like the original application. So, I'm comfortable with continuing it, but I'm not so sure the justification for the change by itself is sufficient, because I think L2 would have built the -- the existing application. Fantastic, wonderful product. The developer is still fantastic with the existing original approval from 2015. 1 think all that good stuff remains either way. So, that's some of my takeaways. There is a lot of great. But just that broader market equilibrium issue, which we are going to be faced with for some time, I'm not so sure I would subscribe to it. Bernt: Well, looking at -- looking at the tea leaves here on Council, it looks like there are more than enough folks who are looking for more information from West Ada and which would require some type of -- which would require a continuance. But before we go that direction, just to explain my thoughts, just some things that I was thinking. You know, I -- this valley absolutely is in need for a diversity of housing. With our experience on City Council, you know, folks generally get excited when there is a medium dense project with high density right next to it and my concern is -- and I guess I speak to L2 and the realtors who are involved -- just let your folks know what's going to go next door for us. That would -- that makes our job so much easier, so we don't have, you know, a packed room here in about a year or two when you guys start building out there and people are saying we never knew about it. You know, those realtors they -- you know, they just want to sell homes, they don't want to do -- you know. Blah. Blah. Blah. I -- it's just -- it just makes our job a lot easier when people know what's going in next to them right up front. You know, what would be great if you were to put a big billboard and say this is going to be apartments. It would make our job so much easier if you were to do that. So, speaking to Cody, if you can -- if you can -- if you're lead man in that regard, if you can take the bull by the horns and -- and -- and take care of that, that would be great. Another question that I had, you know, it would make -- I struggle with this empty lot that's a proposed future park for such a long period of time. I don't think there was anyone on Council that is going to expect -- or anyone from the Parks Department that would ever expect you to start building parking lots or -- or buildings or playground structures or start planting a bunch of trees. I don't think anyone's looking for that. But, you know, to have like one big open pile of dirt for, you know, could be ten years. I don't think we know. I just don't -- I don't like that personally. So, I know the developer is not going to like that, but it surely would help out those residents in that area and it would -- it would help me out as well. With that said -- Meridian City Council Meeting Agenda March 24,2020— Page 68 of 323 Meridian City Council March 10,2020 Page 38 of 52 Perreault: Mr. President? Bernt: -- I need direction from Council. Perreault: If I, as your fellow Council Member, and associate real estate broker may make comment on your suggestion. I would not -- as -- as a real estate agent it's -- it's not advisable in general and -- and perhaps Mr. Hughes, who testified, who is a broker and -- and our feller realtors here might -- might have a different opinion, but when we begin to share with the -- with our clients what might be happening in an area, we -- we put ourselves at legal risk to some extent and so what we normally would do in that situation is we would recommend that that client find whatever information they could on the city website that would show what was going on if that application had already been approved. But if-- if there is a property that's there and there is no application that's been approved, nothing has been presented, then -- then realtors are not going to -- to comment to their clients what will be in a location that won't -- because if they are wrong, then, now that client has made that decision based on information that's not accurate. So, just -- just a couple of thoughts there in that regard. Not --this isn't specific to this application, but just -- if we are asking, you know, members of the public to do something, I -- I know that I don't share that with them, even if I know what is going to happen, as a Council Member, for example, I don't share that with my client, I just give them the resources to go find that information for themselves. Bernt: Okay. You know, I -- by no means are -- as is why we -- asking, you know, realtors to do anything illegal. Perreault: No. I understand what you were saying. Bernt: We are not trying to have anyone break any rules by -- by that means, but there is -- there is a preliminary plat that's -- that has been approved and so I don't think, you know -- I just with our experience -- I mean it happens every single time. There -- there has to be some way to maybe -- maybe with information that's passed out, you know -- you know that -- with the welcome to L2 kits, whatever, have a preliminary plat out there, just so that -- you know, whatever. You know, I don't want to get you guys in trouble. That's certainly not what I was talking about. So, I know that April 7th is -- we are -- we are getting back into the swing of things. We have been sort of slow as a Council with -- with applications for a couple months, but April 7th is pretty booked and so keep that in mind. I don't know if April 14th or March 31 st -- but April 7th is for sure of that date. Cavener: Mr. President? Bernt: Mr. Cavener. Cavener: What about two weeks from now? What is that, the -- Bernt: That would be the 25th. Meridian City Council Meeting Agenda March 24,2020— Page 69 of 323 Meridian City Council March 10,2020 Page 39 of 52 Cavener: -- 24th? Bernt: 25th. Or, excuse me, the 24th. Cavener: 24th. I mean we are asking I think -- I guess for me we are asking for a letter from -- for updated information from the school district. Should take -- should take a day, so I'm fine with either -- I don't get -- I don't know what our agenda looks like next week or the week after, as I look to the clerk for any comments. Johnson: Mr. President and Councilman Cavener, I'm opening it right now. I don't believe the 24th is bad. Just waiting for it to open in the background here. Cavener: Chris, what does next week look like? Johnson: Mr. President, Councilman Cavener, that's the 24th. The 17th is open now. On the 17th there is one public hearing scheduled. The 24th there are two or three. So, both are good. Cavener: If Council is supportive -- one week. Do it next week. I think we will all be here. Becky, I will give you a chance to really -- and I guess -- sorry, Mr. President. I don't want to step on Council Member Strader's toes, but I'm happy to make a motion if that's okay. I move that we continue the public hearing to March 17th to receive and to speak to information related to the school district. Unless Council's needing anything else outside of testimony, I just -- in the interest of time we are continuing to hear info from the school district about where these students will go. Strader: Second. Bernt: I have a motion and a second. All those in favor signify by saying aye. Any opposed? No. So, then, for-- to clarify, this --this has been continued for a week. Okay. MOTION CARRIED: ALL AYES. Bernt: That moves us to Item 6-C on a previous item from our workshop agenda in regard to --what's the final -- discussion regarding Council Members designated to serve districts and so forth and so this past week -- or a couple weeks ago just -- just for the public record, in the past each Council Member, minus the Council President, has had certain districts that we have -- that we represent and so in the past we really haven't utilized or represented those districts for a variety of reasons. There has been some discussion and been some interest in -- recently in regard to taking advantage of this representation and maybe having listening sessions or City Council town halls, something that I, as a Council Member, have been in favor for for many years. I think it makes sense in light of what's going on in the state legislature. So, it's not only our city, but other cities as well that are -- that will be discussing these issues shortly as well, so -- so a week or two ago I sent out that district map and gave assignments in regard to which Council Member would represent each district. We sort of lucked out in a sense that for the most part every Meridian City Council Meeting Agenda March 24,2020— Page 70 of 323 Meridian City Council March 10,2020 Page 40 of 52 district is represented by a City Council Member. We actually got pretty lucky and so it was easy to do. That information is on the public record for, you know, citizens to check out if they-- if they do desire, but what I propose is -- is creating City Council districts and having a town hall discussion, listening session, once a quarter, a town hall style, you know, listening session type situation. I propose that all City Council Members would attend, at least for the first year. And the reason I say that is maybe find out where it's going, maybe create a brand, maybe create some -- some visibility. Also I have gotten the okay from the Mayor to use the -- the Mayor's office resources. You know, Shandy and all of her resources to be able to advertise and to send out the message and so having multiple City Council Members or having pairs go out I do believe is a good idea, but maybe -- maybe a little bit too much for the Mayor's office to tackle all at once, so maybe you all go out and -- as a group and after a year we can reevaluate, but to have it a group effort and have the person who -- the district that we are visiting, having the town hall, have that representative City Council Member be in charge of that particular town hall or listening session and -- and create the dialogue and -- and -- and -- and organize the details. So, something that I have been thinking about for a while, putting out for discussion. Normally we wouldn't use this venue to have this type of discussion, but we are all here and it's just a lot easier than me meeting with each and every one of you or talking on the phone, so it's just a lot quicker. So, open -- open up for your thoughts. Perreault: Mr. President, I have a question. Bernt: Sure. Perreault: In your discussion with the Mayor did he happen to mention whether or not the Mayor's office would be willing to assist us in finding locations for the meetings or was it just about -- more about persons being -- or publishing the times and whatnot? Bernt: We didn't -- we didn't talk about the details like that. I don't think we talked about -- if the Mayor's office would assist in finding locations, but I'm sure that they would be able to do that for us. I don't think that would be a big deal. Strader: Mr. President? Bernt: Mrs. Strader. Strader: Thank you very much for starting the discussion for your support of this initiative over the years, because I think it's a fantastic way to be responsive to our citizens and I'm a big supporter of doing this and I would be delighted to have a town hall meeting in any quarter that is convenient for you. I really wanted to try to do one sooner rather than later, but I think it's fantastic and getting out to the community, not always expecting them to come to us necessarily and just having open discussions is great. Bernt: I completely agree. Meridian City Council Meeting Agenda March 24,2020— Page 71 of 323 Meridian City Council March 10,2020 Page 41 of 52 Nary: Mr. President. I just want to make note on the exhibits there are -- as a contact information for each of the Council Members and Council Member Perreault wanted hers to change the phone number on there to be not her personal line. So, if all of you would double check those contacts to make sure that everything on there is what you would want people to contact you. If not, Chris can make the changes. Cavener: Mr. President? Bernt: Mr. Cavener. Cavener: Do we know the last area of impact -- even though it's technically a district yet -- that the Mayor-- the previous Mayor held a town hall meeting? Bernt: Oh, good question. Cavener: I can't recall. I feel like it was north Meridian, but-- I guess all I'm asking is let's just make sure -- I don't know who is going to get that -- who is going to get the -- you know, the straw drawn, but that's the fifth one that we visit. We kind of want to circle our community. So, again, maybe work with the Mayor's office, figure out where the last one was and, then, we can run in a clockwise or counterclockwise fashion. Bernt: Also one thing I was thinking of is maybe doing it the first -- first day of a certain week or whatever -- each quarter to make it so that it's easier to follow -- for the public to follow, knowing that, you know, this week and this quarter and this -- and this day during the week that we will be having a city hall town hall. So, any other -- any other ideas? Cavener: Mr. President? Bernt: Mr. Cavener. Cavener: A couple other questions. Bernt: Okay. Cavener: In terms of operations -- outside of this being our area of interest or area that we are paying attention to, are there any other operational changes, meaning -- I assume if a citizen contacts the city or contacts the Council, it doesn't matter where that Council Member lives, we all hear that. I just -- I want to make sure that -- and kind of to our earlier strategic goal of being more accountable to the public. I don't want us limiting the set of ears that our citizens are able to connect with if they have concerns. So, you know, we don't want a citizen who reaches out -- oh, I have got a concern about Discovery Park. Oh, well, just Discovery Park is in south Meridian, so we are going to send that to Luke, so-- and we want--we want the whole Council to make sure that we are still being looped into the conversation with our citizens. Meridian City Council Meeting Agenda March 24,2020— Page 72 of 323 Meridian City Council March 10,2020 Page 42 of 52 Bernt: Great point, Luke. And that's one of the reasons why I think that going as a group makes more sense. I think having a unifying voice, instead of six different opinions I think make -- it makes sense. And I struggle with that a little bit, because I think that, you know, maybe breaking up and visiting -- you know, going -- going in pairs or going out individually, I think we would reach more people quicker, but at the end of the day I think that--that-- I believe at least the first year I think the group effort--you know, approaching this as a group makes the most sense for the exact purpose that you just spoke about. So, I -- you know, it -- I think that makes sense. I don't want to get in the weeds about the current legislation -- is going on at the state legislature, but I don't -- I don't -- I don't want us to be divided as a group just because we are separated into districts. I want us to be unified. I want our voice to be one. Although we do represent different parts of the city, we are a team, we are brotherhood, we are a sisterhood and we -- and we -- we act as such and I think that's always been the case and I really don't have any reason to believe it would be in -- it would -- it would happen otherwise, so -- Cavener: Mr. President? Bernt: Mr. Cavener. Cavener: Our remarkable clerk in the time that we were chatting brought me a note that said our last town hall was October -- Bernt: Yeah. Cavener: -- and it was at Touchmark Village -- or Touchmark at Meadow Lake Village -- Bernt: That's right. Cavener: -- which with a quick glance on the map I think that would put that right in -- in area number three. Bernt: Joe is off the hook. Johnson: Mr. President? I'm sorry. Councilman Cavener, full credit. Shandy Lam brought that to me. So, I want to give her credit for that. Cavener: Oh. Appreciate that. Bernt: Thank you, Shandy Lam. Perreault: Mr. President. Mr. Nary just brought to my attention that this map is about five years old and pretty out of date from a population standpoint and new developments that have come on. Is there any interest in the Council trying to get an updated map to add to the exhibit? Meridian City Council Meeting Agenda March 24,2020— Page 73 of 323 Meridian City Council March 10,2020 Page 43 of 52 Bernt: Yeah. I -- I don't think -- I guess we could, but I don't think it's going to change where -- right now -- at least right now where the -- where we are going to fall as far as where we represent. I think where we live and where -- I think it's -- I think it's about as good as we are going to get. I think there is a million different ways to skin this cat and, you know, there is a decent chance we are going to have to redo this in, you know, maybe in a year -- yeah, I mean -- you know, that's -- that's sort of the directions they are wanting to take. That's fine. But there is a -- there is a decent chance that we are going to have to revisit this in a year or two anyway, so -- Cavener: Mr. President? Bernt: Mr. Cavener. Cavener: So, if -- if we are following a clockwise trajectory, I'm happy to have our first one, if we would like, in the -- in the south side and I'm happy to work with the Mayor's office, with Josha, who I think is -- as with the last budget half of her time is supposed to be kind of logged for Council, so I think we could work with her to -- Bernt: Sure. Cavener: -- identify a location, date and time, and maybe the Council President and the Mayor and I can bring back in a week or two -- Bernt: Some information. Cavener: -- to begin -- Bernt: Sure. Cavener: -- a pilot. Bernt: Sure. Perreault: Mr. President, just -- Bernt: Mrs. Perreault. Perreault: -- one clarification. So, all the Council Members are attending the -- the town hall and -- and each quarter it will be in a different district? Bernt: Yes. Perreault: Okay. So, it will take us approximately six quarters to get -- or five -- five quarters to get through. So -- so, our last one will be sometime at the end of the first quarter of next year. Meridian City Council Meeting Agenda March 24,2020— Page 74 of 323 Meridian City Council March 10,2020 Page 44 of 52 Bernt: Right. Perreault: Somewhere around there. Something like that. Bernt: As a group -- as a group I think that's how we are going to attack it right off of the get go. If you guys want to go out and, you know, meet the public, you know, there is no one stopping you. It's just that it's -- it's unofficial and -- and probably won't have the support from the Mayor's office. But like if you want to go out and talk to people in your district, I mean no one's stopping you ever. Mr. Cavener, you want to say -- every week, every -- every month you're going to be in your district -- at your house maybe? I don't know. Open Mic. Karaoke. Cavener: I love engaging with the public whenever, however, but it -- yeah, it's -- I'm always with other Council Members. It's not -- I don't do unofficial double secret probation meetings. It's -- whenever we want to meet with the public -- Bernt: We always do. It's no big deal. Exactly. Nary: Mr. President? Bernt: Yeah. Nary: Have you contemplated open meeting laws that you have to comply with with this meeting. Bernt: That's right. So, we would have to notice it. Nary: Right. And record it. Bernt: Excuse me? Nary: Record it. Bernt: Okay. Nary: Record it. Bernt: Okay. Cavener: Mr. Nary, help me understand how this is different than if the Council gets together at Christmastime for dinner. Nary: So, when you're having dinner it's not a meeting. You're having dinner. You didn't invite anybody to the public to come tell you things. So, it isn't making decisions, it's getting information to potentially make a decision, and so a town hall meeting you are going to be getting information, just like our open mics -- Meridian City Council Meeting Agenda March 24,2020— Page 75 of 323 Meridian City Council March 10,2020 Page 45 of 52 Cavener: Got it. Nary: -- those kind of things. So, that's the deliberative part that the law contemplates, that you're going to get something, so -- so, it does -- it is required by code to be recorded and noticed, just so you know. Bernt: Follow up. So, how recorded -- does it have to be like live streamed or anything like that? Nary: No. Bernt: It's just recorded. Nary: Just recorded. Yeah. The Idaho Code is still pretty archaic, so it doesn't require reel-to-reel recording, but it does require a manual recording. It doesn't have to be -- it can be -- it can be -- it can be very cursory minutes from it, but you do have to keep track of that, so -- Bernt: Okay. All right. Perreault: Mr. President? Bernt: Yeah. Perreault: Just so -- so, when the invitations are sent out, is that just going to -- to members in that district, but anyone from the public is welcome to come to the town hall, but the invitations would just be sent to that district? Is that kind of how that's going to be? Bernt: I think -- no, I think that it will be pretty -- I think that would be pretty tough to do. I mean maybe specific like on NextDoor maybe -- Perreault: Okay. A digital -- Bernt: But as far as -- but as far as how we would advertise, it would be advertised to the entire city. Perreault: Sorry, say that again. Bernt: It would be advertised to the entire city. Perreault: Okay. Okay. Strader: Mr. President? Bernt: Mrs. Strader. Meridian City Council Meeting Agenda March 24,2020— Page 76 of 323 Meridian City Council March 10,2020 Page 46 of 52 Strader: I think that -- that that makes a lot of sense, because they won't be held as frequently in each district area -- to invite the whole city would make a lot of sense. That way if someone does have something pressing on their mind they can join us. I would think we could take minutes or whatever is necessary to satisfy Mr. Nary. Bernt: No big deal. Cavener: Mr. President, I was just going to say, at least for the first one I don't anticipate any -- any invitations, I just think we will put it on NextDoor, but we will rely on our friends in the media to help maybe spread the word that this is an opportunity for the public to turn out. Thanks for your work on this, Mr. President. Bernt: Yeah. My pleasure. So, I guess going forward, Luke -- Mr. Cavener and I and the Mayor will get together with Josha and we will hammer this out and we will have some information in a -- in a couple weeks. Okay. All right. Item No. 7. Ordinances. Perreault: Mr. President, do we need to adopt the resolution for that or -- Bernt: Oh, yes. Yes. Forgot about that. Yes, we do. Cavener: Mr. President, I -- if we are moving on to what I believe is 7-D, I move that we approve Resolution No. 20-2189, resolution of appointing the City Council -- president's appointments of City Council Members to serve as contact for representative city areas. Strader: Second. Bernt: I have a motion and a second. All those in favor say aye. Any nays? Motion passes. MOTION CARRIED: ALL AYES. Nary: Mr. President, I want to make one correction, if I could. I looked up the code. So, it does require written minutes. They don't have to be verbatim minutes. It don't have to be recorded. So, you -- but you do have to have somebody keeping track of who was there, what was talked about, and that type of stuff. So, we will work together on that -- getting that taken care of. Item 7: Ordinances [Action Item] A. Ordinance No. 20-1874: An Ordinance (H-2019-0120 — Hensley Station) For Annexation Of A Parcel Of Land Located In The SW 1/4 Of Section 10, Township 3 North, Range 1 West, Boise Meridian, Ada County, Idaho, As Described In Attachment " A" And Annexing Certain Lands And Territory, Situated In Ada County, Idaho, And Adjacent And Contiguous To The Corporate Limits Of The City Of Meridian As Requested By The City Of Meridian City Council Meeting Agenda March 24,2020— Page 77 of 323 Meridian City Council March 10,2020 Page 47 of 52 Meridian; Establishing And Determining The Land Use Zoning Classification Of 7.17 Acres Of Land From RUT To R-15 (Medium-High Density Residential) Zoning District In The Meridian City Code; Providing That Copies Of This Ordinance Shall Be Filed With The Ada County Assessor, The Ada County Recorder, And The Idaho State Tax Commission, As Required By Law; And Providing For A Summary Of The Ordinance; And Providing For A Waiver Of The Reading Rules; And Providing An Effective Date Bernt: Sure. Thanks, Bill. I jumped the gun a little bit. Now we are Item 7 -- Item 7-A is Ordinance No. 20-1874. Mr. Clerk. Johnson: Thank you, Mr. President. This is Ordinance 20-1874. An Ordinance related to Hensley Station, H-2019-0120, for annexation of a parcel of land located in the SW '/4 of Section 10, Township 3 North, Range 1 West, Boise meridian, Ada County, Idaho, as described in Attachment "A" and annexing certain lands and territory, situated in Ada County, Idaho, and adjacent and contiguous to the corporate limits of the City of Meridian as requested by the City of Meridian; establishing and determining the land use zoning classification of 7.17 acres of land from RUT to R-15 (Medium-High Density Residential) zoning district in the City of Meridian Code; providing that copies of this ordinance shall be filed with the Ada County Assessor, the Ada County Recorder, and the Idaho State Tax Commission, as required by law; and providing for a summary of the ordinance; and providing for a waiver of the reading rules; and providing an effective date Perreault: Mr. President? Bernt: Yes. Perreault: Chris, that's very impressive. I move that we adopt Ordinance No. 20-1874, with a suspension of rules. Hoaglun: Second. Bernt: I have a motion and a second to adopt Ordinance No. 20-1874. All those in favor say aye. Any nays? Motion passes. MOTION CARRIED: ALL AYES. B. Ordinance 20-1875: An Ordinance Amending Meridian City Code Section 4-2-1, Regarding Definitions; Adding A New Section, Meridian City Code Section 4-2-2(C), Regarding Maintenance Of Public Trees On Public Rights Of Way Adjacent To Private Property; Amending Meridian City Code Section 4-2- 3(D), Regarding Abatement Of Nuisance Trees; Repealing Title 13, Chapter 1, Meridian City Code, The Meridian Forestry Meridian City Council Meeting Agenda March 24,2020— Page 78 of 323 Meridian City Council March 10,2020 Page 48 of 52 Ordinance; Adding A New Section, Meridian City Code Section 13-2-11, Regarding Establishment And Duties Of The City Arborist; Adopting A Savings Clause; And Providing An Effective Date Bernt: Item 7-13, Ordinance No. 20-01875. Mr. Clerk. Johnson: Thank you, Mr. President. It's an ordinance amending Meridian City Code, Section 4-2-1, regarding definitions, adding a new section, Meridian City Code 4-2-2(C), regarding maintenance of public trees on public rights of way adjacent to private property; amending Meridian City Code Section 4-2-3(D), regarding abatement of nuisance trees; repealing Title 13, Chapter 1, Meridian City Code, the Meridian Forestry Ordinance; adding a new section, Meridian City Code 13-2-11, regarding establishment and duties of the city arborist; adopting a savings clause; and providing an effective date. Bernt: Thank you, Mr. Clerk. Ordinance 20-1875 has read by title. Is there anyone in the audience that would like to have the clerk read it in full? Ralph? No? Okay. All right, then. Perreault: Mr. President? Bernt: Mrs. Perreault. Perreault: I move that we adopt Ordinance 20-1875 with suspension of rules. Hoaglun: Second. Bernt: I have a motion and a second. All those in favor say aye. Any nays? Motion passes. Thank you. MOTION CARRIED: ALL AYES. C. Ordinance No. 20-1876: An Ordinance (H-2019-0097 Percy Subdivision) for the De-Annexation of Property Located at 5570 S. Meridian Road, Meridian, Idaho, in a portion of Government Lot 2 Of Section 31, Township 3 North, Range 1 East, Boise Meridian, Ada County, Idaho; Setting Forth a Reasoned Statement In Support of Such DeAnnexation; Directing The City Engineer To Lodge and File A Legal Description And Map For Said De-Annexed Lands And Territory; Providing That Copies of This Ordinance and Said Legal Description And Map of Said De- Annexed Lands And Territory Shall Be Filed With The Ada County Assessor, The Ada County Recorder, and the Idaho State Tax Commission, as Required by Law; and Providing for a Summary of the Ordinance; and Providing for a Waiver Of The Reading Rules; And Providing an Effective Date Meridian City Council Meeting Agenda March 24,2020— Page 79 of 323 Meridian City Council March 10,2020 Page 49 of 52 Bernt: 7-C, Ordinance No. 20-1876. Mr. Clerk. Johnson: Thank you, Mr. President. Ordinance related to Percy Subdivision, H-2019- 0097 for the de-annexation of property located at 5570 S. Meridian Road, Meridian, Idaho, in a portion of Government Lot 2 of Section 31, Township 3 North, Range 1 East, Boise meridian, Ada county, Idaho; setting forth a reasoned statement in support of such de- annexation; directing the city engineer to lodge and file a legal description and map for said de-annexed lands and territory; providing that copies of this ordinance and said legal description and map of said de-annexed lands and territory shall be filed with the Ada County Assessor, the Ada County Recorder, and the Idaho State Tax Commission, as required by law; and providing for a summary of the ordinance; and providing for a waiver of the reading rules; and providing an effective date. Bernt: Thank you, Mr. Clerk. Ordinance No. 20-1876 has been read by title. Is there anyone in the audience that would like to have this ordinance read in full? Ralph? Ralph says no. All right then. Do we have a motion? Perreault: Mr. President, I move that we adopt Ordinance No. 20-1876 with the suspension of rules. Hoaglun: Second. Bernt: I have a motion and a second. All those in favor say aye. Any nays? Motion passes. MOTION CARRIED: ALL AYES. Item 8: Future Meeting Topics Bernt: Item 8, Future Meeting Topics. Perreault: Mr. President? Bernt: Mrs. Perreault. Perreault: We discussed a couple of weeks ago possibly putting together some suggestions for the school district on what we would like to see in their -- the letters that we receive from them and I think tonight's application is a very good example of -- of our need to do that and I feel like they gave us the green light in our joint meeting to ask them for more specifics in -- in what they are sending us. I agree with Council Woman Strader's comments about wanting to hear, you know, more about the ratios of students. I also would like to be hearing information as far as how many elementary students are moving into middle school each year, moving into junior high, the following years and, then, also would like some information from the district on what their plans are to -- you know, we -- we know that for an indefinite amount of time there are certain schools that are going to be over capacity and I would like to hear what their plans are. Are they putting the Meridian City Council Meeting Agenda March 24,2020— Page 80 of 323 Meridian City Council March 10,2020 Page 50 of 52 students in portables or are they building additional classrooms, like they have done with Mountain View. I don't like waiting until we have a bond proposal before we hear about their plans for actual construction that -- that's going to happen. I want to know how their -- how they are handling -- you know, for example, we saw the letter that said that -- that Meridian Middle is 200 students -- or 220 overcapacity. What are they doing with them currently? What--where --where are they placing them? Are the classroom sizes larger? I just would like some more detailed information. Maybe that's -- some of that information comes in a one-time report that's not specific so they don't have to re -- re-create it for every application, but maybe some of that is specific to certain applications, so -- Cavener: Mr. President? Bernt: Mr. Cavener. Cavener: To that -- to that point I think different schools will handle growth different ways, so there will be some schools that are going to have a higher percentage of students per classroom. Others will be deferred to the modular classrooms. I do think there is some benefit in having an understanding as to what the average student per classroom is. On that letter that we receive from the district it often identifies other schools that the students could be sent to you. I would like to see those numbers as well. Strader: Mr. President? Bernt: Mrs. Strader. Strader: I agree with that information request from West Ada and I would like to see that same information. And while we are on the subject of future meeting topics, I did want to mention -- I know that Council Woman Perreault was assigned a pretty big project to work with the Planning Department on their-- you know, kind of-- sort of a process -- it's called a process improvement initiative and thought it might make sense just to check in and see -- if everyone wants to hear it, just I would like to check in and see how that's going and maybe if, you know, kind of give us a feel for in the future if you want to present something about that. Bernt: Mrs. Perreault. Perreault: Did I understand, Council Woman Strader, correctly that you would like an update on that or is that something you wanted staff to have to present? Strader: Maybe both, but I would love an update from you just where are you in the process, how is it going. I apologize, Mr. President. Bernt: Mrs. Perreault. Perreault: So, I would be happy to do that. So, I sat down with staff and we put together a preliminary spreadsheet of the types of changes that we feel are most beneficial and Meridian City Council Meeting Agenda March 24,2020— Page 81 of 323 Meridian City Council March 10,2020 Page 51 of 52 that that information is coming from -- what we are hearing from the public, what we are hearing from the stakeholder committee, and conversations that we as Council have had and our observations. So, it's a -- there has been a variety of different reasons that we have set -- set out the recommendations that we are going to pursue, but that's just the beginning process, that's just our base, and so, then, that information is now going to be provided once -- once staff finishes setting up prioritization of each of those items, so we are going to discuss which items will require code changes and which ones are just really process -- internal process changes. Staffs working on that right now and once that's done, then, that spreadsheet will be reviewed again by myself and likely the Council President and the Mayor and, then, at that point we will probably present that spreadsheet to the stakeholder committee, again, on the items that will -- will require code changes and, again, this is sort of an unofficial timeline, so if-- if staff recommends we change how we are doing this -- this is still what I understand to be the -- this process currently, then, at that point I know we will still need to have some conversations with ACHD, because part of the process change will have to do with -- with potentially postponing the public -- the public hearings until after the final ACHD report is presented. Again, this is just suggestions at this point and so there may be a need for us to have some further conversation with ACHD about what that looks like and how we coordinate with the timing of that and, then, once that happens I think that will be the point in which staff is ready to present that to Council as a whole. So, their -- their -- their goal is to have the initial spreadsheet finished with all the privatization and provided to Council President and the Mayor I think by the end of March and, then, the anticipation to bring before Council will probably be sometime like late spring or early summer, at least that's what -- depending on how long the -- the conversations take with the stakeholder committee and -- and ACHD and, then, any other recommendations or changes that -- that may come into play that we are not aware of. So, that's the -- that's what has been discussed at this time. And, of course, if any of you have any recommendations or thoughts, e-mail it to Caleb, is who I have been working with and cc me as liaison, because we are putting together the base spreadsheet right now, so anything -- I would invite you to, please, provide any input. It is -- it -- none of the primary categories have changed, so I -- I believe we initially discussed those primary categories, which is neighborhood meetings, timing for when applications are basically first heard at the Planning and Zoning hearing. Do we -- currently the -- the -- the 30 days that it takes to notice is the time frame in which we are waiting for the ACHD hearing to happen and oftentimes that -- that hearing doesn't happen within the first 30 days that it's noticed, so, then, Planning and Zoning gets the application prior to ACHD submitting a final report and -- and so those -- those two timetables happen concurrently right now, but the idea might be too --to, then, make them one follow the other, so -- and, then, conversation about -- what was the third item? Anyhow, we --just anything that relates to the process, if you have some thoughts, please -- please e-mail it to us. Strader: Mr. President. Thank you very much for the update. Perreault: Absolutely. Meridian City Council Meeting Agenda March 24,2020— Page 82 of 323 Meridian City Council March 10,2020 Page 52 of 52 Bernt: Thank you, Council Woman Perreault, for your hard work. I know you spent a lot of time with Caleb, so -- I know it's a long process. There is a lot of people that care about what the outcome is and so I know you have -- you have spent a lot of time on this, so I appreciate it. Thank you so much. Perreault: I'm enjoying it, actually. I'm really enjoying the process. Bernt: All right. We are to the end. Hoaglun: Mr. President? Bernt: Mr. Hoaglun. Hoaglun: I move we adjourn. Cavener: Second. Bernt: I have a second -- or a motion and a second to adjourn the meeting. All those in favor? Meeting adjourned. MOTION CARRIED: ALL AYES. MEETING ADJOURNED AT 8:34 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) 3 / 24 / 2020 COUNCIL PRESIDENT TREG BERNT DATE APPROVED ATTEST: CHRIS JOHNSON-CITY CLERK Meridian City Council Meeting Agenda March 24,2020— Page 83 of 323