HomeMy WebLinkAbout2019-12-17 Work Session MinutesMeridian City Council Work Session December 17, 2019.
A Meeting of the Meridian City Council was called to order at 4:32 p.m., Tuesday,
December 17, 2019, by Mayor Tammy de Weerd.
Members Present: Tammy de Weerd, Joe Borton, Luke Cavener, Genesis Milam, Anne
Little Roberts and Treg Bernt..
Members Absent: Ty Palmer.
Also Present: Chris Johnson, Bill Nary, Adrienne Weatherly, Caleb Hood, Brian McClure,
Clint Dolsby, Jeff Lavey, Joe Bongiorno and Dean Willis.
Item 1: Roll-call Attendance:
X__ Anne Little Roberts X_ _ Joe Borton
___ Ty Palmer X__ Treg Bernt
_ X___Genesis Milam _X___Lucas Cavener
__X__ Mayor Tammy de Weerd
De Weerd: Okay. I will go ahead and start our City Council work session. Welcome. We
typically don't see people at our work session, so this is pretty cool. Thank you for joining
us. For the record it is Tuesday, December 17th. It's 4:30. We will start with roll call
attendance, Madam Clerk.
Item 2: Adoption of Agenda
De Weerd: Thank you. Item 2 is adoption of the agenda.
Borton: Madam Mayor?
De Weerd: Yes, Mr. Borton.
Borton: We are adding to the Consent Agenda an Item 3-S, Health Savings Account
Administrative Services Agreement and Item 6-A and 6-B are to be vacated from the
agenda. They are going to be scheduled for January 7th next year.
De Weerd: Mr. President?
Borton: Yes.
De Weerd: I guess A will be rescheduled. If we have time to hear B we will hear it tonight.
Borton: Okay. So, 6-B stays on as published. With those crystal clear amendments, I
move we adopt the agenda.
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Little Roberts: Second.
De Weerd: I have a motion and a second to approve the agenda as amended. All those
in favor say aye.
Cavener: Madam Mayor? Sorry.
De Weerd: I'm sorry.
Cavener: Before there is a vote, can -- voting on Item 3-S, just curious the reason why
it's being added to the consent so late in the game.
De Weerd: Mr. Nary.
Cavener: It was something that was on my radar.
Nary: Thank you, Madam Mayor, Members of the Council, Council Member Cavener.
So, this is an agreement to our benefits package that the health savings accounts are no
longer being done by Key Bank, but are going to be managed through Discovery Benefits.
We already have an existing relationship with Discovery Benefits, so this is an add on to
their service that they are already providing, because Key Bank no longer will provide --
or we no longer want Key Bank to provide that service, we want to do it with Discovery
for some simplicity and some consolidation with the other benefit. So, we have had some
language issues. We have had discussions. We finally got their approval and it came in
on Friday, so --
De Weerd: And this -- we don't have another meeting for three weeks.
Nary: Correct. We don't have another meeting until after the year starts and we need to
have it in place before the year.
Cavener: Okay. Great. Thank you.
De Weerd: Okay. So, I have a motion to approve the agenda as amended. All those in
favor say aye. Any opposed?
MOTION CARRIED: FIVE AYES. ONE ABSENT.
Item 3: Consent Agenda [Action Item]
A. Approve Minutes of December 3, 2019 City Council Work
Session
B. Approve Minutes of December 3, 2019 City Council Regular
Meeting
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C. Apex Offsite Sewer Easement
D. Final Plat for Bainbridge Subdivision No. 11 (H-2019-0125) by
Brighton Investments, LLC, Located at the SE corner of W.
Chinden Blvd./Hwy 20/26 and N. Tree Farm Way
E. Final Plat for Rackham Subdivision (H-2019-0128) by BVA
Development, LLC , Located at 1020 S . Eagle Rd.
F. Final Plat Modification for Turf Farm No. 2 (H-2019-0124) by
Brighton Investments, LLC, Located on the North Side of E.
Lake Hazel Rd., East of S . Eagle Rd.
G. Acceptance of the Adopted and Approved Fiscal Year 2019
Audit of the Meridian Development Corporation
H. Addendum to the Development Agreement for Bainbridge North
(H-2019-0074) with Brighton Investments, LLC located at SEC of
W. Chinden Blvd./SH 20-26 and N. Tree Farm Way
I. Approval of AIA Agreement A133 – 2009 to Kreizenbeck
Constructors for the Pre-Construction Services of Discovery
Park Phase II for the Not-to-Exceed Amount of $50,000.00
J. Approval of AIA Agreement B133 – 2014 to Jensen Belts
Associates for the Design of Discovery Park Phase II for the Not-
to-Exceed Amount of 350,900.00
K. Approval and Award of Construction Contract to McLeran Well
Drilling, LLC for Well 15 Reconstruction – Phase 2 Well Lining
project for a Not-To-Exceed Amount of $124,900.00
L. Approval of Award of Bid and Agreement to Cougar Excavation
for Water Sewer Main Replacement – W Pine, Meridian to NW
3rd St. project for a Not-To-Exceed amount of $359,860.00.
M. Declaration of Emergency Purchase for the Water Main Repair
at Corporate and Progress
N. Resolution 19-2181: A Resolution Of The Mayor And City
Council Of The City Of Meridian Declaring an Emergency in the
Public Interest and Necessity Following a Water Main Rupture;
Authorizing the Immediate Expenditure of Public Money to
Safeguard Life, Health and Property; And Providing an Effective
Date
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O. City of Meridian Employee Benefits Trust - Administrative
Services Agreement
P. AP Invoices for Payment - 12/13/19 - $57,676.72
Q. AP Invoices for Payment - 12/18/19 - $3,072,681.55
R. AP Invoices for Payment - 12/13/19 (2) - $5,601.90
S. [Amended on to Agenda] Human Resources: Health Savings
Account Administrative Services Agreement
De Weerd: Okay. Item 3 is our Consent Agenda.
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: Move we approve the Consent Agenda as it's been amended. For the Mayor to
sign and Clerk to attest.
Cavener: Second.
De Weerd: I have a motion and a second to approve the Consent Agenda. If there is no
discussion, Madam Clerk, will you call roll.
Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, absent; Little Roberts, yea;
Bernt, yea.
De Weerd: All ayes. Thank you.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
Item 4: Items Moved From the Consent Agenda
De Weerd: There were no items moved from the Consent Agenda.
Item 5: Action Items
A. Resolution 19-2180: A Resolution of the Mayor and City Council
of the City of Meridian Program Approving and Adopting the
Year 2018 Community Development Block Grant Consolidated
Annual Performance and Evaluation Report (CAPER)
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De Weerd: So, we will move into Item 5-A, which is a Resolution 19-2180. Council?
Crystal gave her presentation last week and unless you have anything further on that, I'm
just looking for some action.
Bernt: Madam Mayor?
De Weerd: Yes, Mr. Bernt.
Bernt: I move that we approve Resolution 19-2180.
Milam: Second.
De Weerd: I have a motion and a second to approve Item 5-A. If there is no discussion,
Ms. Clerk.
Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, absent; Little Roberts, yea;
Bernt, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
B. Public Hearing Continued from November 19, 2019 for New
Comprehensive Plan (H-2019-0101 CPAT & CPAM ) by
Meridian Planning Department
1. Request: To replace the existing Comprehensive Plan (the
Plan) for the City with a new long-range planning document.
The application includes but is not limited to the following: 1)
approval of new text, both background and policies; 2)
adoption of a new Future Land Use Map of the City, including
Area of City Impact boundary changes; and 3) accepting new
goals, objectives and action items of the Plan, by Meridian
Planning Department.
De Weerd: Item 5-B is a public hearing continued from November 19th and we have this
both on this agenda and also the 6:00 o'clock. I will turn this over to Caleb and Brian.
This was continued for specific topics and -- and so any comments will be limited to those
during this public hearing process.
Hood: Thank you, Madam Mayor, Council, for having us once again. Mayor, I will touch
a little bit more on what you just finished that opening with here and the scope of the
project tonight, but this is the entire Comprehensive Plan for the City of Meridian that's
before you this evening. A little bit of a refresher. We did have the original public hearing
on this topic on November 19th. It was, then, continued a week to the 16th of November.
We, then, had a discussion. That one wasn't open for public testimony on the 26th. We
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had some new information that staff had drafted up that we discussed on the 26th, made
that available for public comment and, really, that's what -- what is before you again in the
context of the broader, bigger -- the entire Comprehensive Plan, but those -- those topics
include what you see on the screen there. It is interesting to note that all of the changes
proposed are in Chapter 3, which is our evolving community chapter in the plan. We did
-- and it's not typical, but Council President Borton recommended we both hear this at
4:30 and, then, at 6:00. I'm sure you are all aware of that at this point. For -- for the
reasons that are on the screen here. I would just note we have seen a whole lot of
testimony come in. I would encourage you to read that. Had some just as early -- you
know, as late as the last 20 minutes still rolling in. So, I haven't had a chance to even
digest all of them. But I'm aware of those letters coming in. But I would encourage you
to check that and I know the clerk's done a great job of keeping those letters and -- and
that form of public testimony updated in the -- on laserfiche. One of the things that came
up -- and I just wanted to address one of those things -- there are many and I'm not here
to talk about all of them, but just is the -- this is -- you know, in that process some of the
changes you are going to see, particularly on this slide, is new and this is the first
opportunity that the public has a chance to really share their thoughts on this information.
This was not vetted through the Comprehensive Plan steering committee. It was not
reviewed by the Planning and Zoning Commission. It was something that staff drafted.
As we thought it was a response to what we were hearing from the public and the Council
at the time, again, at those first two meetings. We aren't necessarily here to advocate for
it. We think it's good. But, honestly, it's not, again, something that we think is even
imperative that it be included in the plan. We did it, again, more as a response to what
-- the direction we thought we are getting and the comments we were hearing. But it does
not have to be remanded back to the Planning and Zoning Commission. You are the
decision making board. What we have done meets all statutory requirements of the state
of Idaho, as well as our own codes and policies, so you do have the ability to approve
tonight the changes, tweaks to the plan as -- as drafted and, again, this is -- there is a
public hearing to talk about these things that are new to the public. I just want, as a
reminder as I kind of go a little bit more into depth on some of these specific changes,
the comp plan is policy, it's not code. They are not standards. It's a guiding documented
of development. It directs growth and development, but it doesn't dictate those standards
and it's not a one size fits all. These policies in the map all work together and sometimes
actually conflict with each other to some degree. We take them all into account when
considering the appropriateness of a project. So, this doesn't protect anyone necessarily
in and of itself. There are, again, a lot of things that factor in the appropriateness of a
policy here. So, just, for example, I will get in here a little bit to the policy, right? The new
policy 307.01.F. Staff would continue to look at the appropriateness of applying this
policy. For example, if an adjacent property that's five acres, still rural, still with the home
in the county and a project is coming in, does that property owner want one acre
properties next to them or are they the next in line to develop? Are they saying don't put
one acres next to me, I want to do density on my property as well. So, that's something
we would take into account. What does that property owner want to see adjacent to
them? They may not want to have to transition from one acre lots; right? Because we
would probably require that to be transitioned back. What is the comp plan designation
of that property? Is it planned for medium density or medium high density? Probably
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don't want, you know, one acre lots? So, looking at a whole lot of things at the same time
to say, well, is this appropriate or not. This isn't -- again, it's a guide policy. It can be used
and it should be used when appropriate, but it's not every time there is a five acre lot thou
shalt put in one acre lots adjacent to it. So, it can be appropriate. A lot of times it may
not be appropriate. So, just wanted to put out there that, again, this isn't code and it
doesn't have to be the case every time, especially when you have consenting property
owners that neither one of them want to build one acre lots there and the city, quite frankly,
maybe doesn't envision one acre lots there in the first place, because it's got a medium
density designation. But, again, this was drafted in -- in response to some of the testimony
we were hearing. I think maybe just before leaving this -- this one in summary, there --
there are some 500 policies that, again, all work together. This one we think strengthens
that -- the appropriateness and transition that we are looking for from property to property.
We still think the plan is solid, even if you don't have the draft policy in there. You know,
we are not saying take it out necessarily, but just we think there is enough already with
the existing policies that have been vetted through the public and the steering committee
that provide a lot of guidance on appropriateness of transitions to estate type lots. So,
those are really the text changes. The future land use map changes were on that first
slide that I showed, enumerated there. I think there were six of them -- five, six of them.
We -- we missed one still even in that, even only having a handful of them. So, on the
map that went out to you all in the packet and on the website, the property that -- where
the inset is shown blown up there, we colored that one red, which is commercial, and the
request was to mixed use commercial, so -- excuse me. Mixed use regional. Still messing
it up. Mixed use regional. And we accidentally colored it red. It's the right property, just
had the wrong shade toning of the red there. So, wanted to just put that on the record
that this property that was requested there -- I had it written correctly in the text summary,
we just picked the wrong shading when we changed it. So, again, apologies for any
confusion there. The other changes -- we can zoom into them if you would like, but,
again, they are -- they are here on that last bullet. In the Magic Bridge area -- so, that's
Locust Grove, I-84, Eagle area, there is some commercial along the frontage of Locust
Grove, transitioning to mixed use neighborhood and, then, kind of medium density
residential along Woodbridge. Adjacent to Woodbridge. The El Gato-Black Cat railroad
corridor really scaled that back to the only industrial now is on the west side of the Purdam
Drain, on the south side of the Purdam Drain next to railroad tracks. I think it's roughly
37 or so acres there. The rest of that remains as is. Franklin Road west of Cloverdale.
This is the ACHD and you had a couple of other property owners that wanted to remove
their mixed use regional designation and go to industrial. The Gem Tone was a mixed
use nonresidential request, northeast corner of Locust Grove and McMillan. That request
was to commercial -- commercial there and northwest corner of Ustick and McDermott I
just talked about. So, those are also shown on the map that's been out there. This version
of the map that you see there -- I do have a pdf if you want to zoom in and look at those
any -- any more closely. So, with that those are the items that you directed that are the
topic of discussion tonight. But, again, there is a larger context, the plan here at play. We
have known of some additional changes that are out there, but we have been telling folks
this is the limited scope of the potential changes and, really, the questions that are before
the Council tonight, you know, are larger than this, but, largely, the public testimony we
anticipate are -- should revolve around these topics that are on the screen now. So, with
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that quick summary of what's happened in the last couple times and where we stand and
with that I will stand for any questions.
De Weerd: Okay. Council, any questions?
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: Madam Mayor, thanks. Caleb, can you summarize some of these additional
changes that you said, sorry, that you're aware of? That's -- sorry, I just -- I guess I'm not
aware of what those are and so I'm curious.
McClure: Councilman Cavener, the additional changes in the public for map changes to
you, so they are on the searchable documents, but it's not something we have prepared
responses to, because they are extreme last minute.
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: Thanks. I -- I misunderstood. I thought you were referring to like from a group
or from something not necessarily what has been reflected in the public comments, so I
appreciate that. Madam Mayor, I do have an additional question for Caleb and/or Brian.
Because this didn't go back to the steering committee or P&Z, can you kind of -- I guess
3.7.1f, I appreciate the intention behind it, but I am concerned about are we going to
create some unintended consequences of future in-fill issues in the future and is that
something staff discussed and -- you guys are the experts and so I'm really looking to
some guidance on that particular piece. It's one that I think has really great intentions
behind it, but I fear we may create a lot of future problems for ourselves.
McClure: Madam Mayor, Councilman Cavener, five acre parcels with estate-type dwelling
units are very very rare. We have intentionally not defined that, because there is some
need for some flexibility around that, but I don't see a lot of issues for staff because of the
reasons Caleb mentioned earlier, such as what is the underlying land use for that. If it's
high it doesn't really matter, because we are planning for that there. Those areas can
come into conflict, but it gives us more flexibility to consider those things when -- when
and if they arise. So, in short, I don't actually see a lot of five acre estate properties
elsewhere in the county. They are -- they are typically larger or smaller and we didn't
target those, but, again, as Caleb said, this was after all the other public involvement.
This was after the steering committee. The Planning and Zoning did sort of suggest
something like this. They asked us to specifically -- and asked you to specifically look at
transitions, but they didn't see this exact verbiage. But, certainly, anything could have
unintended consequences.
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De Weerd: Okay. Any other questions for staff at this time? Okay. Madam Clerk, any
sign-ups?
Weatherly: Madam Mayor, there are 14 people that signed in, three of which wish to
speak. The first of which is Susan Karnes.
De Weerd: Okay. And that might be for later this evening.
Weatherly: So, the second person is Mike Wardle.
De Weerd: Good evening. If you will, please, state your name and address for the record.
Okay.
Wardle: Madam Mayor, Council Members, Mike Wardle, Brighton Corporation. 2929
West Navigator in Meridian. I just want to -- since this is likely the last time that I will
speak to some of you in this venue, thank you for your service. I guess Milam -- Genesis
has already moved on. But thank you. We -- we appreciate the many years of experience
and opportunity to talk about the growth and development of the community. What I have
provided to you -- and I'm going to just use one real life example to illustrate the concern
that we have for what we are referring to as the future land use action item 3.07.01f related
to this specific question of transitioning to five acre parcels. When we brought Pollard
Subdivision before you, the Council I believe addressed this and approved it on May 21st
of this year. We abutted an interesting -- what we call the old school neighborhood. One
parcel -- one acre parcel -- ranging from five up to 15 acres and the project that we -- I
don't appear to have the ability to -- to forward this -- okay. The subdivision that we
brought forward -- again, abutting the five, ten, 11, 15 acre parcels had some quite small
lots, but as we worked with the neighborhood we came up with a concept that was
mutually agreeable, solved their primary concerns and it was through the form of a berm,
fencing, and a buffer -- a landscape buffer that would be on both sides of that berm with
the fence at the top and so the third slide, Caleb, just shows that area that was depicted.
It was part of our landscape plan that was approved as part of the project. When we had
the hearings, both at Planning and Zoning and at City Council, that neighborhood was
here in support. Some of them didn't speak, but they were here -- most of them. But
those that spoke all spoke in favor, noting that we had worked through their concerns and
had addressed the issues that would be a potential challenge to them down the line. Mr.
Turnbull's letter that's attached that was filed yesterday morning basically notes that the
language that's been proposed, even though staff has indicated that it's a guide and not
a zoning specific, but we believe that the language actually proposed is zoning specific.
It does not provide just a general guide and a concern on how to deal with transitions, it's
very specific. It was noted I think in the subsequent discussion here just a few minutes
ago this reciprocal transition and we view that as potentially a transition penalty, because
if you have the requirement -- absolute requirement for one acre lots on one side, when
the five acre redevelops as they will over time, then, what does that property owner lose
in potential development opportunity by having to transition to a one acre lot on the other
side. So, there is a reciprocal unintended consequence we believe.
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De Weerd: Mr. Wardle, your time is up.
Wardle: Happy to conclude. That's all I wanted to do is just bring this very specific
solution that shows how a development can work with the neighbors to address the
question without being required to a specific mandate. Happy to answer your questions.
De Weerd: Thank you. Council, any questions?
Wardle: Thank you very much.
Weatherly: Madam Mayor, Deborah Nelson.
De Weerd: Good evening. If you will -- or afternoon or whatever it is. Will you, please,
state your name and address for the record.
Nelson: Hi, Mayor and Council Members. Deborah Nelson. At 601 West Bannock. A
point of order first. Would you prefer testimony on the Comprehensive Plan to come
before you now or at the public hearing tonight? Do you have a preference?
De Weerd: No.
Nelson: Okay. We will just plow forward. So, I'm here tonight on behalf of Ten Mile
South, LLC, and its members, which include Mark Bottles, who is also here with me
tonight and we are here to ask you to adopt the -- the plan that was presented to you by
the steering committee without this new policy of 3.07.1f that Caleb introduced. The
Council's received a lot of opposition in writing to this. We have read that record. We will
try not to repeat those points. We hope you have taken them into account. Instead what
I want to try to do is focus in on one example that is a property that's owned by Ten Mile
South, LLC, to show how it impacts them and how this policy had some -- some pretty
broad ranging effects with its prescriptive language. Ten Mile South owns approximately
70 acres directly south of the I-84 interchange at the little blue box that's highlighted down
here and it's right at the corner of a principal arterial and a minor arterial. The designation
under your future land use map for this property is mixed use neighborhood, which
anticipates mixed use and densities that range from six to 12. Here you can see the
property very specifically. This is our property. The purple. Adjacent to us are the Stetson
and Rock Ridge estates. Rural estate properties that have been vocal about transition.
These are all -- the Stetson and Rock Ridge are all about five to ten acres and looking at
just this one section that's highlighted in red here, you can see the impact of this policy,
how actually every single property within this one section would be impacted. The large
developable properties, including ours and those to the south and these that are over
here, this is a large property here. There is 112 acres here. These are all connected
directly adjacent to rural estate properties of approximately five to ten acres. Some of
them are impacted on multiple sides. Even the rural estate lots themselves are adjacent
to other rural estate lots impacting redevelopment. This makes the planned densities in
your future land use map impractical to obtain. You can't get six to 12 when you have got
rural transition lots of one acre. Over here you have got your plan for medium density.
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You can't obtain three to eight when you have got multiple sides of one acre transition.
This is not just limited to this one section. Using the assessor's records we looked at rural
estates where there is a residential home now and looked at all of the properties that are
adjacent to those and those are all highlighted in red. So, just looking at the areas in
south Meridian, you can see the broad ranging impact here. This policy is too prescriptive
in its language and it doesn't allow the flexibility that staff is saying that they would apply
in interpretation to take into account things like the setbacks of homes. Adjacent to our
property here you can see that every home is over 300 feet from the property line. We
ask you, instead, to look to other policy language that you have, 3.05.02f and 3.07.01a
already provide you transitional density language that we would ask you to use instead.
Thank you very much.
De Weerd: Thank you.
Nelson: No questions?
De Weerd: Questions?
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: It sounds, in super summary fashion, that one of the principles that you are trying
to capture isn't necessarily disagreeing that in some circumstances lot transition is the
tool to solve appropriate transition, but it shouldn't be the exclusive one and perhaps the
development community will be afforded the flexibility that may be the one acre lot does
solve the problem appropriately in one circumstance, but not in another circumstance,
like Mr. Wardle mentioned, there might be a different solution, which accomplishes the
same goal. Is -- is that a fair summary? And the concern that the proposed new language
sort of hamstrings the flexibility and in a sense jeopardizes the very goal we are trying to
promote.
Nelson: Madam Mayor, Council President Borton, I could not have said it better. That is
exactly the concern and while I appreciate very much what Caleb said about how they
would interpret it to allow that flexibility, the language itself doesn't afford that
interpretation flexibility and we don't want you as elected officials to be hamstrung, nor do
we want the development community or the adjacent affected property owners to assume
these prescriptive terms apply when they should be, instead, afforded flexibility.
Borton: Madam Mayor? And that's how I took a lot of the comment we received on that
was that it wasn't necessarily a position that one acre lots are never the solution
necessarily as an appropriate transition, but it's not the only solution. On case-by-case
basis is when the staff and P&Z and Council can determine whether or not that's
appropriate.
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Nelson: Madam Mayor, if I can comment on that. Council President Borton, that -- that's
exactly what is in the language that you have in those two policy provisions. It even uses
the term transitional densities and so it is contemplating exactly that. Also considering
buffering and other appropriate things that should come into account. So, I would say
you already have that language that was considered by the steering committee, by the
P&Z, before you. You don't -- you have that opportunity now to require that one acre lots
or any other size of lots might be the result on a case-by-case application.
De Weerd: And certainly I think because we have the public comment at the work session
and the regular meeting staff could look in the interim to see if there is broader language
that might better fit and compliment what's already articulated.
Nary: Madam Mayor? Madam Mayor, Members of the Council, I think if -- if the -- I guess
the discussion point now is -- is that 3.07.01f, as Ms. Nelson was saying, is you have
other language that already captures the same essence. So, yes, is the direction to
planning is either come up with more language or accept that proposition that that's -- it's
not needed. That's I think the direction between now and 6:00 o'clock or at the discussion
at 6:00, I think that's what we are looking for. Maybe to add one more fine point on it,
one of the things that Planning has talked about a great deal is there are implementation
measures that come next and of that is further discussion, with the public with the
development community, with the elected officials on what do these policies mean and
how do we apply them and what's the rules that we will put in code to make them have
life and by putting that restrictive language in this particular policy there is no debate about
it, because there is no other -- at least in my opinion the only way to read that language,
other than to say you have to put one acre lots next to five acre lots and there isn't any
other way to create an ordinance around that. So, that's what I think the concern is is that
discussion on standards and code that would, then, come to put some depth to your comp
plan is lost, because you have already created this very specific language that you can't
do it any other way and I think as Council President Borton said, that wasn't the intention,
we were talking about is to create one tool. It was not to exclude one tool, but to include
all tools. So, I guess Ms. Nelson is saying you don't need that, you already have that and
you can still have the debate on what does it mean and how do you apply it and what
code is appropriate.
De Weerd: And would that be a later follow-up step in developing policies or maybe even
districts -- I go back to an earlier discussion and how do you protect those areas that you
want estate lots and you want to protect that investment. It reminds me of a conversation
I had years ago with Dennis Baker and saying why don't you do a development like you
have in Eagle. He said I want to make sure that long term that investment is protected
and I think that's what a lot of the -- the county residents have been saying is we want to
make sure our investment is protected as well and how can you best do that. It's probably
not in the FLUM in -- in a broad sense, but maybe more in following up with a future
council to talk about the districts and where those might make more sense, instead of
more broad brush.
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Nary: Madam Mayor, Council, you are exactly correct and it takes the cooperativeness
of -- of a number of property owners, not just one section of a square mile, but more than
that and getting that cooperation on what would make sense long term and master
planning amongst various property owners. So, you are right, I mean that opportunity
certainly isn't gone. I mean that opportunity is still there. I think what the concern you
are hearing from Ms. Nelson and -- is that where when creating this one particular policy
we are also foreclosing a lot of that, because we are just saying we are not going to do
that now. Everything has to be one way. So, I think you are exactly right. Certainly that
opportunity is still there.
De Weerd: Okay. Any --
Milam: Madam Mayor?
De Weerd: Yes, Mrs. Milam.
Milam: Not a question for -- just leave you standing there. More of a comment to the
discussion, though, is I think that important -- an important part of this is direction to staff
and so I won't be around, but I think that having those further discussions and really
making sure there is a good direction for staff, you know, as far as what those areas are
and what is needed and where it's needed -- and I agree, you know, we don't want to lock
the door when there might be better options, but I know that that's been an issue for them
with other things and if they are working with the developer and that's -- it meets the
minimum criteria of our comp plan and our UDC and -- you know. So, we have to
recommend approval, even if that's not where they really feel or -- that the direction should
be. So, I think it's just really important to have that communication before they spend a
lot of time and the developers spend a lot of time working on projects that ultimately isn't
something that we want. I hope that was clear. It started out good in my head. But, yeah,
staff needs -- they need direction from you guys. If we are not going to have that language
in there, that discussion still needs to be had to protect those properties.
Nelson: Madam Mayor, may I comment on that?
De Weerd: Uh-huh.
Nelson: Council Member Milam, I think that is beneficial for everyone to have that clear
opportunity for communication with staff up front and I think that the development
community and landowners get that right now from staff when they look to your
Comprehensive Plan for guidance and I know one of the first places your staff looks is to
your future land use map to see what kind of densities are planned there and -- and that
is very telling and it's based on your roadway network and your infrastructure capabilities
and everything else that should be considered, which are some of the -- I'm afraid
unintended consequences of things that get precluded when you only look at one factor.
So, all of those things go into that staff recommendation of what they should expect and,
then, we want to make sure all of those remain on the table for that discussion and the
city isn't precluded from looking at all those other important factors as well as they
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consider the important private property rights of everyone involved. That is one of many
factors that goes in I think today's decision and ultimately up to this Council, who is going
to make a decision on annexation on rezone. So, I -- I appreciate those comments and I
think those -- those opportunities exist now. I can sit down if you are ready for me to go.
I'm happy to answer questions, too.
De Weerd: Well, thank you.
Nelson: Thank you very much.
Weatherly: Madam Mayor, we had one additional sign up. A Jane Byam representing
an HOA.
De Weerd: Okay. Probably signed up for later this evening and we will -- we will go ahead
and call her name at that point.
Weatherly: Thank you, Madam Mayor.
De Weerd: Thank you. Okay. So, this will continue discussion at our 6:00 o'clock regular
scheduled agenda. Is there any other comments at this point? Okay.
Item 6: Department / Commission Reports
A. Human Resources: Key Performance Indicators
B. Public Works: Key Performance Indicators
De Weerd: Then we will go ahead and move to 6 -- not A, but B, under our Public Works.
And we will have a cut off at 5:30. I know that Community Development said that they
can do their key performance indicators at the 6:00 o'clock if need be. Thank you for
being here, Dale.
Bolthouse: Thank you, Madam Mayor, Members of Council. And in conclusion --
De Weerd: Oh, that's awesome.
Bolthouse: Thank you very much. And I do have a couple slides. No. Really. In
conclusion --
De Weerd: And if we don't get to it all we can certainly hear the rest of it on the 7th under
old business.
Bolthouse: I think we got -- ready? Awesome. Thank you. So, I'm here to talk a little bit
about the Public Works KPIs and kind of the process that we have been going through
the last year or better and, actually, we started from a level of service perspective when
we started kind of -- kind of re-engaged on the overall topic. Can that be advanced? I'm
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hitting the arrows. There you go. So, we looked at the kind of primary pillars of level of
service for Public Works and this is how those breakdown. So, as you can imagine
regulatory compliance is a -- is a key issue. That's a nondiscretionary kind of mandated
requirement for reliability, quality and, obviously, that -- that really evolves around
compliance. You are either -- you either do or you don't. Customer service is really getting
that feedback from our citizens in regards to their perception and perspective of the
service that we provide. Reliability, really understanding the system risk and providing
continuous uninterrupted services is certainly our goal and our target and quality in this
context is largely those items that we manage from -- from an internal operational and
maintenance proactive practice standpoint. So, under those pillars, then, we created a
number of key performance indicators for consideration and you can see how those line
up under those respective pillars. The items that are in white have been measured for
quite some time. We have got good history and good detail. Those that are in red are
items that we are pursuing as a department. We have varying levels of -- of development
on those, but you can kind of see the types of items that we are measuring and are
recommending that could be candidates for Council and forward facing kinds of metrics
for the community to be aware of. If we look a little bit closer on those that we highlighted
in white, you will see that the regulatory compliance item is really -- it's an in or out kind
of thing and you will see that we have four primary regulatory areas that we must comply
with in our day-to-day operations. Of course, IPDES is the wastewater permit that we are
operating against. Reuse water permit, air permit, and, then, of course, the water
regulations is regulated by the Safe Drinking Water Act and I'm pleased to announce that
as you see the three year history here, that we have not had any major actions of
nonconformance on any of those permits. So, really a testament to the -- to the leadership
of our utilities superintendents right on down. We take this as job number one. Let's
make sure we comply with these regulatory requirements. When we shift over and look
at customer satisfaction, we do have a fairly detailed documentation of the kinds of
contacts that we get from our customers, both on the water and wastewater side and the
majority of those, unfortunately, are complaints. We do get a few compliments, but as we
always have a tendency to look to how we can do better, you know, our primary interest
is understanding those complaints. And to put that into context, if you now drill in just a
little deeper on the water side, you can see on this chart that we have taken those
complaints and indexed them against a thousand customers. That's an industry standard
measure. And the AWWA benchmark, which is at two complaints per thousand standard,
that we are well below that and -- and trending down. If we drill a little bit deeper, still
talking about water, giving you an idea of some of the reasons, you can see that under
appearance, pressure, odor, taste, those are the primary areas that we get feedback on
and I'm very pleased to see and will continue to hopefully see the area of appearance,
which really involves the brown water, discolored water kinds of issues and you can see
that trending as we develop new policies and procedures around how we deal with that.
A major contributor is the treatment facilities that we are putting in and the modified
flushing processes that go along with that. So, we are -- we are tracking, we are looking
for opportunities, dissecting these as far as we can drill down and use them for corrective
action. Now, if we shift over on the wastewater side, you will see a similar picture. We
do have a national benchmark. You will see that the City of Meridian is well below that in
terms of complaints per thousand customers and an appropriate trend is we look at -- at
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that as well. Here are responses -- we have a fewer number of complaints from the sewer
side, but you can see that the tallest bar here is missing and damaged manholes, followed
by the other category, which is a variety of kind of random contacts that we get. So, an
idea of just some of the things that we are dealing with and trying to make proactive action
for improvement. One of the areas in reliability that has a national benchmark is actually
main breaks and although we want to avoid them like the plague, we do have a few of
those in the City of Meridian. This particular metric is measured on breaks per hundred
miles of pipe and you can see that the national average is about three breaks per hundred
miles and you will see that we are well below that at .3. So, an order of magnitude of ten
below that and that actually represents about two main breaks in the City of Meridian a
year. So, it's a -- it's extremely low. A good indicator. But I think it also represents a new
-- a fairly new system that we have comparatively to other communities. So, those are
-- those are the -- the items that we feel like we have most developed and, then, a variety
of the others that we showed you. This is actually the kind of dashboard information that
you have access to today and are receiving, with sales data, project numbers, customer
accounts and how that's growing and I think I will end with the question that I think all of
us are looking for is -- you know, is this the kind of information that you would like to see,
that you think our citizens would like to see. Are you getting the right stuff? If not what
do you want to see. We have a lot of other information as we try to manage our day-to-
day utility operations and things and so we look -- we look for that -- that guidance and I
would be happy to stand for questions.
De Weerd: Thank you, Dale. Council, any questions?
Little Roberts: Madam Mayor?
De Weerd: Mrs. Little Roberts.
Little Roberts: Madam Mayor, no questions. I think that information is wonderful and
exactly what people need to see. But first and foremost I just want to say thank you for
being your liaison to you and your team. It has truly been a wonderful, amazing, learning
experience and it's just -- I mean if the citizens of Meridian could only know the depth and
the amazing people that are behind the water that always comes on and goes away and
does what it's supposed to do, it's truly just -- no amount of appreciation is enough for
what you and your team do. So, thank you.
Bolthouse: Thank you for those comments. I'm trying to see if Liz is running out the door.
She's -- she's still -- she's still sitting there, so that's good, so --
De Weerd: Any other comments or questions? I think we have told you and your team
many times the appreciation this elected body has for the work and the pride that they
take in our facilities, the care they take, and appreciate to detail. This is just the -- the tip
of the iceberg and in the data that they analyze and -- and evaluate to make sure that
they continue to do what's right for our citizens and -- and our customers. So, thank you,
Dale, thank you to your team. We greatly appreciate the work you do.
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Bolthouse: And on behalf of the team I thank you for the support.
C. Community Development: Key Performance Indicators
Item 7: Recognition of Outgoing Council Members Anne Little Roberts, Ty
Palmer, and Genesis Milam
De Weerd: Thank you. Okay. I am -- I am going to -- I am going to move down to the
podium and I will ask Mrs. Milam if she will join me down there. I'm not sure where I
should stand to address Council or to address our -- our guests. Now, see, you just
epitomize what my comments were going to be. Certainly the last six years have been
full of surprises and certainly if we could bottle the energy that Genesis brings to this
Council, to the departments that she serves as liaison, to -- to that forward looking face
to our community, we would all be wealthy and walk around with a smile on our face.
Always. Oh, my gosh. And there -- there have been times that I thought, oh, my gosh,
Genesis. So, I just want to personally thank you for six years that you have given to this
community. You have brought an analytical perspective and an attention to detail and
always have brought levity to the discussions that have really been appreciated -- for the
most part. And we -- we appreciate you, Genesis. I just want to present you with this
plaque and we wanted it to be something that you could display on your desk and -- and
take great pride in -- in the service that you have given this community. Our community
is growing better because of the discussion that you bring to it. Certainly we have more
tot lots around the community. This says presented in appreciation for your contribution
and service to the City of Meridian from January 2014 to December 2019. Thank you.
We know that your heart will continue to be in Meridian and with your family. So, thank
you.
Milam: All right. So, one thing that you have probably noticed about me in the last six
years is I'm -- I'm not one that speaks just to hear my voice. I try to save that for when
there is something important and I'm not real big on speeches and I have learned a lot. I
have gotten much more comfortable with public speaking since I have been doing this
and I don't want to cry, which is why I wasn't going to say anything, because you are like
family and it's been a really awesome six years. I do have to go take care of my biological
family. So, I'm leaving, but I'm going to miss you. I can't really -- it hasn't really sunk in
that this is over yet until after I'm done I think, but I'm going to think about all of you a lot
and I'm going to miss you and thank you for being my friends and my support and the
whole city -- the employees, the people is what I'm going to miss most about this position
and, hopefully, I will still get invited to things and come around. Say hi everyone. So,
love you.
De Weerd: I guess I would ask the Council, any -- any comments?
Borton: Madam Mayor?
De Weerd: Mr. Borton.
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Borton: Thank you. Thank you for the opportunity. I was going to speak at you when
you weren't sitting up there, so we could look at you, so I will kind of look sideways. There
is a lot that we benefited from as a community and the Council having you as part of our
team and among all of those you are the most authentic public servant. You really are.
And I think anybody I have ever talked to -- employees, developers, citizens, they all say
the same thing. You are genuine to the core, which has made you exceptional at what
you do. It grounds all of us and how we see things and you wear your heart on your
sleeve and you are wicked smart with your small business background. Right? You
worked your tail off to have what you have and you bring that intelligence to your decision
making. And it just -- we all are better because of that. So, thank you for providing that
to all of us. You are not moving out of the country. We have got commissions and all
sorts of opportunities to serve and remain a part of our city and we would be blessed if
you share some of your time and talents with us. Love you.
Cavener: I will say a few things then. If you ever have the chance to serve in any capacity
with your friends you should do it and I'm lucky that we are all friends, but Genesis and I
were friends long before we served together and this can be said for all three of our
Council Members who are leaving. They all served our community before they were
elected. I think that really tells a lot about this body. Two things from Genesis that I will
take with me. One is that we don't have to be so damn serious all the time and I need to
be reminded of that day in and day out and I'm going to miss having you beside me
reminding me that I don't have to be so serious. To Council Member Borton's point,
Genesis is incredibly authentic and I would say has been the most effective Council
Member that we have had over the past six years and Mayor Tammy hit it on the head.
We got more tot lots in this town and the development community knows if you come
before the city you better have a nice tot lot if you are going to get Council Member Milam's
vote and if that's not the definition of effectiveness, the applications improved because
they knew they were going to be in front of you, I don't know what and so I was fortunate
enough to work for the city and when I told the Mayor that I was leaving, I said just
because you are not on the payroll doesn't mean you have to stop working for our
community and if you don't come a knocking, the city is going to come knocking for you,
so be prepared. We will miss you very much.
Bernt: One last thing, Madam Mayor. You -- I can't -- there is not a whole lot more to add
than what's already been said by Mr. Borton and Mr. Cavener, but there is -- there is one
thing that I truly have noticed about you and it's -- it's evident in public service, but not so
much in politics and that's unfortunate. That's a little bit part of what we do. But you are
a beautiful soul. So, thank you for that.
De Weerd: Thank you. Mrs. Little Roberts, will you come join me? So, this is -- Anne
has served four years with the City of Meridian and I recall that when Councilman
Zaremba announced his retirement, he wanted to make sure that the baton was passed
to someone that he respected and he got really excited when he heard that Anne was
going to run. As Anne has admitted through the -- the last fall and in campaigning that
she listens and she speaks when she has something that she feels that she can add to
the conversation, but one thing that Anne always does is appreciates our staff. She
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always takes a moment to give them kudos and you feel true love up there when -- when
you speak and -- and thank the presenter. It's -- it's the Meridian Way. It is that way that
we all want to be treated. You have always treated everyone standing at this podium with
respect and with a lot of gracious kindness. So, on behalf of the city I want to thank you
for your four years of service and representing our citizens and certainly -- probably even
more importantly representing our staff. So, you can definitely tell that you have a heart
for them and I know that they feel it, too. This is presented in appreciation for your
contribution and service to the City of Meridian from January 2016 to December 2019.
And thank you for your service, Anne.
Little Roberts: Well, I didn't say anything when we had the opportunity to say something
to Genesis, because what I wanted to say was thank you, because without -- when David
suggested -- when he came by the office you were the push that got me to run for City
Council and so from the bottom of my heart thank you. It has been an amazing
experience. It's been an incredible four years. Truly, truly, it is a family and it's not just
those of us that are up here, but everyone that works for the city. I have felt so blessed
to get to know each and every one of you. My Council team, fire, police, everyone is so
special and I just -- if I could I would hug, as you guys know, each and every one of you
for making Meridian what we are today and it's truly, truly, an amazing place to live and I
look forward -- and I have already been talking to some people about ways to volunteer.
So, I don't plan on going anywhere, but it's just been an honor to serve. So, thank you.
De Weerd: Council, any comments?
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: I would love to. Anne, it's -- it's so wonderful to know you before you served and
to be able to serve next to you on the City Council. I think of your -- the manner in which
you serve reflects that you have got a little bit of Keith Bird in you. You care and you --
you ask -- whether it's our departments or of us -- about what is of interest, what is it we
want to accomplish. You ask always about family and you look towards serving others
before starting with what you want to do and what you think is important. You always
receive first and you take input and that's -- that's a trait Keith always had, it's a trait that
you have got, which I think makes you extremely successful in your service. The Mayor
hit it on the head, it's -- it's why you naturally show appreciation for people who work hard
and do great things for our community. Everybody loves that and it's just -- it's who you
are. It's your DNA, which is -- we just love you for it. And in your service you -- among
everything else you keep such a fine eye on public safety. I know it's so important to you
and that's been really valuable for all of us. So, I thank you for that as well. We look
forward to seeing how and where you volunteer in our city in the years to come.
Little Roberts: Thank you.
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De Weerd: I would be honored to serve with both of you at the front desk. Well, we need
to keep an eye on you. Any other comments?
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: Again, it's -- it's always more enjoyable to serve with your friends and Anne is
the most passionate and compassionate member of our City Council. Again, Mayor, you
hit it on the head, if there is a Council Member that fiercely advocates and is a cheerleader
for our employees it's Anne and two things you taught me. One I'm still working on, is
that you can be a leader without opening your mouth. I think you are such a thought
leader and you impact so many things just by quietly engaging with people, instead of
being a little hard from this dais that I often am. The other one we can always all learn is
you are just such an encourager and it doesn't matter if somebody is having the best day
of their week or the worst of the day, you're encouraging them to make it better and, boy,
that's one of those that is easier to say, but really hard to do and it is built into your DNA
and this body is better for it, our employees are better for it, and our community is better
for it and I hope that the incoming Council and this current body can embrace that, not
just with our employees, but with our citizens as well, because you really were the gold
standard when it came to that.
Bernt: Madam Mayor?
De Weerd: Mr. Bernt.
Bernt: Anne, you know, this is -- this is a lot harder than I thought it was going to be. I'm
already an emotional guy as it is, you know. I cry about, you know, when people talk
about cat parks and stuff and so this -- this has been hard for me to -- to find the words in
which I can communicate how I really feel, but there is two things that come to mind when
I think of Anne. Number one is community. There are very few people that I have met
who are engaged in the community -- in all aspects the community, whether it's economic
development, whether it's the service aspect of what we do, whatever the case may be,
you are -- community is top of mind to you and that is a wonderful trait to have. And the
second thing has been somewhat talked about is gratitude. If there is -- if -- I always look
to you when -- when a compliment needs to be made on the dais toward whoever is giving
a presentation, because no one does it better than you and if -- excuse me. And if there
is a trait that is -- that connects people together it's gratitude and showing thanks to those
with whom you serve and those with whom you love. So, thank you so much. It's been
a pleasure.
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
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Milam: Well, thank you for listening to me. I was right. And it's been -- it's been a fun,
great experience having you on the Council the last four years. So, I'm really glad that
you did decide to run and to make that dive. I hope that -- I'm glad you guys are all out
there, that you guys can keep this fun. Because everything doesn't have to be serious,
even when things are serious and don't give up on the tot lots and, Anne, I have actually
probably seen you less -- and for personal reasons over the last four years than before,
so let's go get some --
De Weerd: Okay. With that we are at the end of our agenda. Okay.
Borton: I love the look on your face right now. Is that priceless? The I don't know what's
going to happen here. So, here is the deal. It's great to -- and we appreciate recognizing
the Council and our team. You can tell we are emotional. But attitude reflects leadership
and you have been our leader of this Council and prior Councils. There is lots of people
who have had an opportunity to serve with you up here, to learn from you, and to be a
partner in making Meridian a better place and you have been the captain of the ship to
make that happen. So, our Council -- current and former -- former Council wanted to give
you a little something. You are retiring, you are going to have lots of time to sit around
and relax and read, so we have got you a little something --
De Weerd: Oh, is that a rocking chair? It goes with my trike; right?
Borton: But it's more than just that. So, it's a wonderful rocking chair, a symbol of your
retirement, but it also is signed by the current and former Council, front and back, who
have all left you a message describing what serving with you has meant to them and to
the community. So, we have got -- and Marge Bird signed it as well, which we think is
really great. So, we have got all the current, former -- as you relax in retirement. So,
thank you for serving with all of us. If you want to come test drive it for a picture, come
on down.
(Pictures taken.)
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: I move that we adjourn.
Bernt: Second.
De Weerd: I have a motion and a second to adjourn. All those in favor say aye. All ayes.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
MEETING ADJOURNED AT 5:40 P. M.
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