HomeMy WebLinkAboutACHD and City of Meridian Interagency Water-Sewer Utility Work Linder Rd. Franklin to Pine.-40
ACHD
It
October 31, 2019
TO: ACHD Commissioners, ACHD Director,
ACHD Deputy Directors
FROM: David Rader
Senior Project Manager
SUBJECT: Interagency Agreement — City of Meridian —
Water and Sewer
Rebecca W. Arnold, President
Mary May, 1st Vice -President
Sara M. Baker, 2ntl Vice -President
Jim D. Hansen, Commissioner
Kent Goldthorpe, Commissioner
Capital Projects
Programmed Expenditures:
2020-2024 I FYW P
Construction
$2,114,000
2020
Construction
$111,000
2021
Construction
Engineering
$24,000
2020
Construction
Engineering
$3,000
2021
Utilities
$60,000
2020
Survey
$35,000
2020
Linder Road, Franklin to Pine Avenue
ACHD Project No. 516019
November 13, 2019 Commission Meeting Consent Agenda
Executive Summary
Staff has negotiated an Interagency Agreement with the City of Meridian for sewer and water
utility work as part of the Linder Road, Franklin Road to Pine Avenue project. This Interagency
Agreement will allow the City of Meridian to add sewer and water relocations and improvements
to the ACHD contract. Staff recommends approval of the Interagency Agreement.
Facts & Findings
The project consists of the reconstruction and widening of Linder Road between Franklin Road
and Pine Avenue to five lanes with curb, gutter, sidewalk and bike lanes. ACHD bridge #1120
will also be expanded as part of this project. Construction of the project is scheduled for
February 2020 through July 2020. This agreement will allow the bidding and construction of
City sewer and water utility work as part of the ACHD construction contract. This agreement has
been reviewed and approved by the ACHD Legal Department.
Fiscal Implications
Costs for the sewer and water work will be reimbursed by the City of Meridian. The estimated
cost is $195,000.
Policy Implications
This project was approved as part of the FY20 Budget and the 2020-2024 Integrated Five Year
Work Plan, adopted by the Commission on September 25, 2019.
Ada County Highway District • 3775 Adams Street • Garden City, ID • 83714 • PH 208 387 6100 • FX 345-7650 • www.achdidaho.org
INTERAGENCY AGREEMENT FOR:
ROADWAY CONSTRUCTION/ WATER AND SEWER CONSTRUCTION
LINDER ROAD, FRANKLIN ROAD TO PINE AVENUE
ACHD PROJECT NO. 516019
THIS INTERAGENCY AGREEMENT FOR ROADWAY CONSTRUCTION/WATER AND
SEWER_
EWER CONSTRUCTION ("Agreement") is made and entered into this � day of
g0VP_ �IDPA(- , 2019, by and between the ADA COUNTY HIGHWAY DISTRICT, a
highway district organized under the laws of the State of Idaho ("DISTRICT" or "ACRD"), and
the CITY OF MERIDIAN, a municipal corporation organized under the laws of the State of
Idaho ("MERIDIAN" or "City"), regarding ACHD Project no. 516019.
RECITALS
WHEREAS, ACHD is a single county -wide highway district, a public entity, organized
and existing pursuant to Idaho Code Title 40, Chapter 14, as amended and supplemented,
with the exclusive jurisdiction and authority to maintain, improve, regulate and operate public
rights-of-way in Ada County;
WHEREAS, City is a municipal corporation organized and operating pursuant to
Idaho Code Title 50, as amended and supplemented with jurisdiction, authority and police
power to regulate and control municipal activities within the City;
WHEREAS, Idaho Code § 67-2332 provides that one or more public agencies may
contract with any one or more other public agencies to perform any governmental service,
activity or undertaking which each public agency entering into the contract is authorized by
law to perform, provided that such contract is authorized by the governing body of each party
and that such contract shall set forth fully the purposes, powers, rights, objectives and
responsibilities of the contracting parties; and
WHEREAS, DISTRICT and MERIDIAN desire to undertake a cooperative effort to
incorporate into the DISTRICT'S road construction project known as LINDER ROAD,
FRANKLIN ROAD TO PINE AVENUE ("Project" or "Project Boundaries"), certain
modifications or improvements to City owned facilities, including but not limited to relocations,
service line extensions and minor modifications to existing systems (collectively, "City Water
and Sewer Improvements") as detailed in Project no. 516019, to be constructed pursuant to a
separately -executed agreement between DISTRICT and the selected Contractor
("CONTRACT"); and
WHEREAS, DISTRICT is willing to accommodate MERIDIAN'S request by including
the City Water and Sewer Improvements in the Project plans, subject to the terms, conditions
and obligations set forth in this Agreement and so long as DISTRICT receives assurances by
the City that it will fully reimburse DISTRICT for all actual costs including, without limitation,
any indirect costs and expenses that DISTRICT incurs as a result of the additional work
attributable to the modification or installation of the City Water and Sewer Improvements
within the Project Boundaries.
Page 1 of 8
NOW, THEREFORE, in consideration of the foregoing premises, mutual covenants and
agreements herein contained, the parties hereto agree as follows:
1. DISTRICT SHALL:
a. Be the party responsible for soliciting, receiving and opening of bids and for
executing and administering the construction CONTRACT for the roadway
reconstruction and City Water and Sewer Improvements referenced herein, which
CONTRACT shall include, inter glia, a provision that all work required for the City
Water and Sewer Improvements shall be performed in conformance with the most
current edition of the Idaho Standards for Public Works Construction (ISPWC) and
the most current City of MERIDIAN Supplemental Specifications to the ISPWC.
b. Provide MERIDIAN with a complete set of combined bid documents for the roadway
reconstruction, and for the City Water and Sewer Improvements.
c. Furnish MERIDIAN with an abstract of all bids received, and obtain MERIDIAN'S
written concurrence with DISTRICT'S recommendation for award of the CONTRACT
prior to making such award. MERIDIAN'S concurrence shall specifically
acknowledge that the City Water and Sewer Improvements are and shall be subject
to the terms and conditions of this Agreement. If MERIDIAN does not concur,
DISTRICT shall remove the City Water and Sewer Improvements from the Project.
MERIDIAN shall be responsible and shall reimburse DISTRICT for any and all costs
suffered by DISTRICT attributable to the removal of the City Water and Sewer
Improvements from the Project.
d. Include in the CONTRACT a term providing that MERIDIAN will have the right to
work directly with the Contractor to resolve any claims relating in any way to the City
Water and Sewer Improvements and that any such claims will be reviewed, approved
or denied by MERIDIAN including enforcement of the 2 year warranty period to be
started at the date described in the final acceptance letter from MERIDIAN.
e. Coordinate with MERIDIAN should any changes be made to DISTRICT's portion of
the CONTRACT or work pursuant thereto that does or may impact the City Water
and Sewer Improvements.
f. Make monthly progress payments and the final CONTRACT payment to the
Contractor in conformance with the terms of the construction CONTRACT.
g. Submit to MERIDIAN a copy of each design consultant billing attributable to the City
Water and Sewer Improvements if applicable and Contractor progress payment
estimate, and the final CONTRACT payment estimate, as such estimates are
approved by DISTRICT after obtaining MERIDIAN's concurrence regarding
MERIDIAN's portion of the CONTRACT, together with an invoice for MERIDIAN's
share of the construction CONTRACT costs earned by and to be paid to the
Contractor.
h. As applicable, provide for the reference and replacement of all pre-existing survey
monuments within the Project.
Page 2of8
Meridian City Council Meeting Agenda November 6, 2019 — Page 366 of 610
Provide the field survey and grade control necessary for construction of the roadway.
Centerline or offsets and stationing shall be established prior to the City staking any
sanitary sewer or potable water service lines, water valve boxes, manhole locations,
and other City facilities.
At the conclusion of the Project, submit to MERIDIAN written documentation of
expenditures with an invoice for payment of all costs and expenses the DISTRICT
incurs, in addition to those provided under paragraph 1.g. above, as a result of the
additional work attributed to the City Water and Sewer Improvements within the
Project Boundaries, including but not limited to, costs or changed conditions, plan
errors and omissions, and delays attributable to design and/or installation of the City
Water and Sewer Improvements.
2. MERIDIAN SHALL:
a. Provide the inspection, field survey and grade control required for the installation of
all City Water and Sewer Improvements incorporated into the Project and installed
and adjusted under the CONTRACT and provide copies of appropriate tests and
construction diaries to the District Project Representative as designated by
DISTRICT.
b. Provide DISTRICT with the special provisions if applicable, and stamped plans, bid
quantities and an Engineers Estimate (or pursuant to Paragraph 1.g. pay the
DISTRICT the actual cost if the DISTRICT'S design consultant prepares the same)
for the City Water and Sewer Improvements to be incorporated into the Project and
included in the bid documents for the CONTRACT (all work required for the City
Water and Sewer Improvements to be performed in accordance with the most current
edition of the Idaho Standards for Public Works Construction (ISPWC), the City's
Supplemental Specifications to the ISPWC, and the City's Revisions to the Standard
Specifications).
c. Remit to DISTRICT, within thirty-five (35) calendar days after the date of any invoice
referenced in paragraph 1.e., 1.f. or 1.g., all funds for which MERIDIAN is responsible
pursuant to the approved progress payment estimate and the final CONTRACT
payment estimate.
d. Remit to DISTRICT, within thirty-five (35) calendar days after the date of invoice
referenced in paragraph 1.j., all funds for which MERIDIAN is responsible pursuant to
this Agreement.
e. Reimburse DISTRICT the construction costs attributable to the quantities of items
that would have been required for MERIDIAN to patch and/or repave trenches in the
roadway if the work is done outside of the ACHD Project limits. Costs will be
calculated from the unit prices of the awarded bid. Design costs for the ACHD Project
completed by MERIDIAN will be deducted from the reimbursement to DISTRICT.
Exact items, quantities and design costs will be agreed to by both parties.
Page 3 of 8
Meridian City Council Meeting Agenda November 6, 2019 — Page 367 of 610
f. Reimburse DISTRICT five percent (5%) of MERIDIAN'S construction costs
attributable to the City Water and Sewer Improvements as payment toward the
additional costs incurred by DISTRICT, including overhead and benefits, and project
administration costs which include but are not limited to: public advertisement of the
Project, supplying bid plans, supplying construction plans, preparing and holding the
preconstruction meeting, generating monthly pay estimates and paying the
Contractor, preparing change orders, general construction project oversight and
maintaining construction project files.
g. Reimburse DISTRICT for mobilization, traffic control, flagging, detours and weekly
meetings on a prorated basis. The prorated basis for the above items will be
calculated using the percentage of MERIDIAN's project costs as they relate to the
total project construction costs.
h. Provide (at City's sole costs) trench compaction testing for the City Water and Sewer
Improvements from one -foot (1') above the pipe zone to sub -grade of the roadway
section; trench compaction testing shall be provided at the minimum frequency rate
of one (1) test per one thousand (1,000) lineal feet, minimum one (1) for every three
(3) transverse trenches; provide all re -testing required in any area that does not meet
CONTRACT requirements; and provide copies of tests for the area along the
alignment of the pipeline to the designated DISTRICT representative.
Be liable for the cost of repairing any trench failure attributable to the City Water and
Sewer Improvements within the Project Boundaries, and be liable for and indemnify,
defend and hold DISTRICT harmless for any and all costs, claims and damages
resulting from any such trench failure.
Reimburse DISTRICT for any additional costs to DISTRICT over and above costs
specifically enumerated herein, where such costs are attributable to the installations,
adjustments, relocations and abandonments of the City Water and Sewer
Improvements or to the removal of any or all items from the CONTRACT that are
associated with the installation of the City Water and Sewer Improvements.
k. Indemnify, save harmless and defend, regardless of outcome, DISTRICT from
expenses and against suits, actions, claims or losses of every kind, nature and
description, including costs, expenses and attorney fees caused by or arising out of
any negligent acts by MERIDIAN or MERIDIAN'S officers, employees, agents or
contractors while acting within the course and scope of their employment, which arise
from or which are in any way connected to the City Water and Sewer Improvements.
Such indemnification hereunder by MERIDIAN shall in no event cause the liability of
MERIDIAN for any negligent act to exceed the amount of loss, damages or expenses
of attorney fees attributable to such negligent act, and shall not apply to loss,
damages, expenses or attorney fees attributable to the negligence of DISTRICT.
This duty to defend, indemnify and hold harmless is subject to the limitations of Idaho
law, including Article VIII, Section 4, Idaho Constitution and Idaho Code Title 6,
Chapter 9 (the Idaho Tort Claims Act), and to any other limitations set forth in the
agreement.
Page 4 of 8
Meridian City Council Meeting Agenda November 6, 2019 — Page 368 of 610
Work directly with the Contractor to resolve any claims relating in any way to the City
Water and Sewer Improvements; any and all such claims will be reviewed, approved
or denied by MERIDIAN and MERIDIAN shall indemnify, save harmless and defend,
regardless of outcome, DISTRICT from expenses and against suits, actions, claims
or losses of every kind, nature and description, including costs, expenses and
attorney fees caused by or arising out of any and all such claims regardless of the
outcome of the City's efforts to resolve said claims with the Contractor.
3. THE PARTIES HERETO FURTHER AGREE THAT:
a. In accordance with Idaho Code § 67-2332, the purposes, powers, rights and
objectives of each of the parties are as set forth in the Recitals above. Each of the
Recitals above is incorporated into the body of this Agreement.
b. The amount to be reimbursed to DISTRICT by MERIDIAN for MERIDIAN'S portion of
the Project shall be based on the actual quantities of work acceptably performed
and/or installed, as determined from field measurements made by MERIDIAN, and
paid for pursuant to the unit, and or lump sum prices, established in the CONTRACT.
c. DISTRICT shall obtain MERIDIAN'S approval prior to commencement of any change
order work involving the installations, adjustments, relocations and abandonments of
City water or sewer facilities.
d. Prior to commencement of work by the Contractor, the parties will, together with the
Contractor, inspect within the entire Project Boundaries for the purpose of reviewing
the Project to locate any unstable areas and to resolve any items of concern or
misunderstanding.
e. This Agreement may not be enlarged, modified, amended or altered except in writing
signed by both of the parties hereto.
f. All signatories to this Agreement represent and warrant that they have the power to
execute this Agreement and to bind the agency they represent to the terms of this
Agreement.
g. Should either party to this Agreement be required to commence legal action against
the other to enforce the terms and conditions of this Agreement, the prevailing party
shall be entitled to reasonable attorney's fees and costs incurred in said action.
h. Any action at law, suit in equity, arbitration or judicial proceeding for the enforcement
of this Agreement shall be instituted only in the courts of the State of Idaho, County
of Ada.
This Agreement shall be binding upon and inure to the benefit of the personal
representatives, heirs and assigns of the respective parties hereto.
Nothing in this Agreement shall be construed to be an indebtedness or liability in
violation of Article VIII, Section 3 of the Idaho Constitution.
Page 5 of 8
Meridian City Council Meeting Agenda November 6, 2019 — Page 369 of 610
k. The validity, meaning and effect of this Agreement shall be determined in accordance
with the laws of the State of Idaho.
This Agreement and the exhibits hereto constitute the full and entire understanding
and agreement between the parties with regard to the transaction contemplated
herein, and no party shall be liable or bound to the other in any manner by any
representations, warranties, covenants or agreements except as specifically set forth
herein.
m. The promises, covenants, conditions and agreements herein contained shall be
binding on each of the parties hereto and on all parties and all persons claiming
under them or any of them; and the rights and obligations hereof shall inure to the
benefit of each of the parties hereto and their respective successors and assigns.
n. If any part of this Agreement is held to be illegal or unenforceable by a court of
competent jurisdiction, the remainder of this Agreement shall be given effect to the
fullest extent reasonably possible.
o. The failure of a party to insist on the strict performance of any provision of this
Agreement or to exercise any right or remedy upon a breach hereof shall not
constitute a waiver of any provision of this Agreement or limit such party's right to
enforce any provision or exercise any right. No acknowledgments required
hereunder, and no modification or waiver of any provision of this Agreement or
consent to departure therefrom, shall be effective unless in writing and signed by
DISTRICT and MERIDIAN.
p. The headings used in this Agreement are used for convenience only and are not to
be considered in construing or interpreting this Agreement.
q. This Agreement may be executed in two or more counterparts, each of which shall be
deemed an original, but both of which together shall constitute one and the same.
r. The parties hereto agree that nothing herein contained shall be construed to create a
joint venture, partnership or other similar relationship which might subject any party to
liability for the debts and/or obligations of the others, except as otherwise expressly
agreed in this Agreement.
s. This Agreement is not intended to create, nor shall it in any way be interpreted or
construed to create, any third -party beneficiary rights in any person not a party
hereto.
t. All parties have been represented by legal counsel, and no party shall be deemed to
be the drafter of this Agreement for purposes of interpreting an ambiguity against the
drafter.
u. Time shall be of the essence for all events and obligations to be performed under this
Agreement. Without limiting the foregoing, in the event that MERIDIAN does not
timely comply with any of its obligations hereunder, DISTRICT shall have no
obligation whatsoever to incorporate, facilitate, and/or complete the City Water and
Page 6 of 8
Meridian City Council Meeting Agenda November 6, 2019 — Page 370 of 610
Sewer Improvements, regardless of whether prior approval has been given by
DISTRICT to MERIDIAN.
IN WITNESS HEREOF, the parties hereto have executed this Agreement on the day
and year herein first written.
ATTEST:
ADA COUNTY HIGHWAY DISTRICT
By: r
By. .
ee..W=g
Rebecca Arnold
Director
President, Board of Commissioners
ATTEST:
CITY OF MERIDIAN
By:��
By:
ris johnso'nU
Tammy de Weerd
City Clerk
Mayor
Page 7 of 8
STATE OF IDAHO )
ss.
COUNTY OF ADA )
nn thi-, I day 2019, before me, the
undersigned, personally appeared REBECCA ARNOLD and BRUCE WONG, President of
the Board of Commissioners and Director respectively of the ADA COUNTY HIGHWAY
DISTRICT, a body politic and corporate, known to me to be the persons whose names are
subscribed to the within instrument, and acknowledged to me that they executed the same for
and on behalf of said body.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the
day and year first above written. '' y
,"q's"..so,,,,0, _
..•`tel i'`
•
Comm. 62051
t
i
• : .O ,�,,,.T •P : B :.LvP•, �•
STATE OF IDAHO )
ss.
COUNTY OF ADA )
Notary Public daho
Residing at
My commission expires:
August 13, 2025
Idaho
On this day of 1 ove-YY 'N'(-- , 2019, before me, the
undersigned, personally appeared TAMMY DE WEERD and CFfRtS-JOHNSON, Mayor and
Qty -Clerk respectively of MERIDIAN CITY, a municipal corporation, known to me to be the
p ed to me that
persons whose names are subscribed to the within instrument, and acknowledged
the executed the same for and on behalf of said corporation. '' �
y p �r ChMiS �InSC��1, Ci�rC
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the
day and year first above written.
CHARLENE WAY
COWISSION #67390
NOTARY PUBLIC
STATE OF IDAHO
MY COMMISSION EXPIRES 30M
Notary Public for Idaho
Residing at _'_ i 1tA an , Idaho
My commission expires: 3 a2 aOaQ
Page 8 of 8