HomeMy WebLinkAboutApproval of PO 20-0087 Varsity Facility Services Janitorial FY2020 Page 1
Memo
To: Chris Johnson, City Clerk
From: Sandra Ramirez, Buyer
CC: Max Jensen; Keith Watts
Date: 10/17/19
Re: October 22 nd City Council Meeting Agenda Item
The Purchasing Department, on behalf of Public Works, respectfully requests that the
following item be placed on the October 22 nd City Council Consent Agenda for Council’s
consideration.
Approval of Purchase Order #20-0087, to Varsity Facility Services for FY20 Janitorial
Services for the Not-to-Exceed amount of $237,853.80.
Recommended Council Action: Approval of Purchase Order #208-0087 for
FY20 Janitorial Services and authorize the Purchasing Manager to sign the
Purchase Order for the Not-To-Exceed amount of $237,853.80.
Thank you for your consideration.
City of Meridian
Purchasing Dept.
Meridian City Council Meeting Agenda October 22, 2019 – Page 385 of 793
City Of Meridian
Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Sandra
1850 - City Hall
01 - General Fund
From 10/1/2019 Through 9/30/2020
Amendments
Budget with
Actual
Current Year
Remaining
Budget
Remaining
Budget
Percent of
OPERATING COSTS
52016 Janitorial
135,465.00 0.00 135,465.00 100.00%
Total OPERATING COSTS 135,465.00 0.00 135,465.00 100.00%
TOTAL EXPENDITURES 135,465.00 0.00 135,465.00 100.00%
Date: 10/4/19 02:51:43 PM Page: 1Meridian City Council Meeting Agenda October 22, 2019 – Page 386 of 793
City Of Meridian
Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Sandra
2110 - Police Admin
01 - General Fund
From 10/1/2019 Through 9/30/2020
Amendments
Budget with
Actual
Current Year
Remaining
Budget
Remaining
Budget
Percent of
OPERATING COSTS
52016 Janitorial
54,867.00 0.00 54,867.00 100.00%
Total OPERATING COSTS 54,867.00 0.00 54,867.00 100.00%
TOTAL EXPENDITURES 54,867.00 0.00 54,867.00 100.00%
Date: 10/4/19 02:53:15 PM Page: 1Meridian City Council Meeting Agenda October 22, 2019 – Page 387 of 793
City Of Meridian
Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Sandra
2170 - PD Training Center
01 - General Fund
From 10/1/2019 Through 9/30/2020
Amendments
Budget with
Actual
Current Year
Remaining
Budget
Remaining
Budget
Percent of
OPERATING COSTS
52016 Janitorial
14,826.96 0.00 14,826.96 100.00%
Total OPERATING COSTS 14,826.96 0.00 14,826.96 100.00%
TOTAL EXPENDITURES 14,826.96 0.00 14,826.96 100.00%
Date: 10/7/19 08:31:28 AM Page: 1Meridian City Council Meeting Agenda October 22, 2019 – Page 388 of 793
City Of Meridian
Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Sandra
2210 - Fire Admin
01 - General Fund
From 10/1/2019 Through 9/30/2020
Amendments
Budget with
Actual
Current Year
Remaining
Budget
Remaining
Budget
Percent of
OPERATING COSTS
52016 Janitorial
12,335.88 0.00 12,335.88 100.00%
02211 FD Station 1 0.00 30.98 (30.98)0.00%
Total OPERATING COSTS 12,335.88 30.98 12,304.90 99.75%
TOTAL EXPENDITURES 12,335.88 30.98 12,304.90 99.75%
Date: 10/7/19 08:40:28 AM Page: 1Meridian City Council Meeting Agenda October 22, 2019 – Page 389 of 793
City Of Meridian
Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Sandra
2290 - Fire Safehouse
01 - General Fund
From 10/1/2019 Through 9/30/2020
Amendments
Budget with
Actual
Current Year
Remaining
Budget
Remaining
Budget
Percent of
OPERATING COSTS
52016 Janitorial
507.96 0.00 507.96 100.00%
Total OPERATING COSTS 507.96 0.00 507.96 100.00%
TOTAL EXPENDITURES 507.96 0.00 507.96 100.00%
Date: 10/7/19 08:39:58 AM Page: 1Meridian City Council Meeting Agenda October 22, 2019 – Page 390 of 793
City Of Meridian
Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Sandra
3400 - Water - Admin
60 - Enterprise Fund
From 10/1/2019 Through 9/30/2020
Amendments
Budget with
Actual
Current Year
Remaining
Budget
Remaining
Budget
Percent of
OPERATING COSTS
52016 Janitorial
5,760.00 0.00 5,760.00 100.00%
Total OPERATING COSTS 5,760.00 0.00 5,760.00 100.00%
TOTAL EXPENDITURES 5,760.00 0.00 5,760.00 100.00%
Date: 10/7/19 08:32:07 AM Page: 1Meridian City Council Meeting Agenda October 22, 2019 – Page 391 of 793
City Of Meridian
Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Sandra
3500 - WW - Admin
60 - Enterprise Fund
From 10/1/2019 Through 9/30/2020
Amendments
Budget with
Actual
Current Year
Remaining
Budget
Remaining
Budget
Percent of
OPERATING COSTS
52016 Janitorial
24,987.00 0.00 24,987.00 100.00%
Total OPERATING COSTS 24,987.00 0.00 24,987.00 100.00%
TOTAL EXPENDITURES 24,987.00 0.00 24,987.00 100.00%
Date: 10/7/19 08:33:09 AM Page: 1Meridian City Council Meeting Agenda October 22, 2019 – Page 392 of 793
City Of Meridian
Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Sandra
5120 - Recreation Division
01 - General Fund
From 10/1/2019 Through 9/30/2020
Amendments
Budget with
Actual
Current Year
Remaining
Budget
Remaining
Budget
Percent of
OPERATING COSTS
52016 Janitorial
8,382.00 0.00 8,382.00 100.00%
Total OPERATING COSTS 8,382.00 0.00 8,382.00 100.00%
TOTAL EXPENDITURES 8,382.00 0.00 8,382.00 100.00%
Date: 10/7/19 08:34:31 AM Page: 1Meridian City Council Meeting Agenda October 22, 2019 – Page 393 of 793
City Of Meridian
Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Sandra
5130 - Homecourt Division
01 - General Fund
From 10/1/2019 Through 9/30/2020
Amendments
Budget with
Actual
Current Year
Remaining
Budget
Remaining
Budget
Percent of
OPERATING COSTS
52016 Janitorial
44,445.00 0.00 44,445.00 100.00%
Total OPERATING COSTS 44,445.00 0.00 44,445.00 100.00%
TOTAL EXPENDITURES 44,445.00 0.00 44,445.00 100.00%
Date: 10/7/19 08:41:20 AM Page: 1Meridian City Council Meeting Agenda October 22, 2019 – Page 394 of 793
City Of Meridian
Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Sandra
5210 - Parks Division
01 - General Fund
From 10/1/2019 Through 9/30/2020
Amendments
Budget with
Actual
Current Year
Remaining
Budget
Remaining
Budget
Percent of
OPERATING COSTS
52016 Janitorial
3,456.96 0.00 3,456.96 100.00%
Total OPERATING COSTS 3,456.96 0.00 3,456.96 100.00%
TOTAL EXPENDITURES 3,456.96 0.00 3,456.96 100.00%
Date: 10/7/19 08:33:46 AM Page: 1Meridian City Council Meeting Agenda October 22, 2019 – Page 395 of 793
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?),(,IDIAN
Purchase Order
Attention: Max Jensen
1011612019 20-0087
CITY OF MERIDIAN
33 EAST BROADWAY AVE.
MERIDIAN,ID 83642
(208) 888-4433
Vendor Address:
VARSITY FACILITY SERVICES
1575 HENTHORNE DRIVE
MAUMEE, OH 43537
Billing
Address:
Shipping
Address:
Shipping Method:
FOB:
Unit
Attn; Finance
33 E Broadway Ave
Meridian, lD 83642
33 E BroadwayAve.
Ste.200
Meridian, lD 83642
Quantity
Contractor
Destination
Unit Price Total
20-0087
20-0087
20-0087
20-0087
20-0087
20-0087
20-0087
20-0087
20-0087
20-0087
20-0087
20-0087
20-0087
]ooltar
]Dollar
lDollar
lDollar
lDollar
lro,,",,
loo',r,.
Dollar
Dollar
Dollar
Dollar
Dollar
Dollar
101404.32
46179.00
1758.24
13440.60
5135.40
9564.12
3813.72
4916.28
2792.40
6969.60
726.00
501.60
50'1.60
101,404.32
46,179.00
1,758.24
13,440.60
5,'135.40
9,564.12
3,813.72
4,916.28
2,792.40
6,969.60
726.00
501.60
501.60
Description
FY20 JanitorialSvcs. - CH 1850
FY20 Jantiorial Svcs - PD Admin - 2110
FY20 Janitorial Svcs - PD Kg Bldg - 2110
FY20 Jantiorial Svcs - PSTC - 2170
FY20 Janitorial Svcs - WaterAdmin - 3400
FY20 Janitorial Svcs - WW Admin Bldg - 3500
FY20 JanitorialSvcs - WW Controls Bldg - 3500
FY20 JanitorialSvcs - WW Lab - 3500
FY20 JanitorialSvcs - Lanark PK Maint Shop - 5210
FY20 Janitorial Svcs - Comm Cntr - 5120
FY20 Janitorial Svcs - Station 1 - 2210
FY20 Janitorial Svcs - Station 2 - 2210
FY20 Janitorial Svcs - Station 3 - 2210
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
Purchasing Manager:,
Special lnstructions
PO toAmendment NO.4 dated 10t15119. Council approved 10t22t19 Not-to-Exceed $237,853.80 various depts. (see attachedrequisition). Ticket#36631
IDAHO
Meridian City Council Meeting Agenda October 22, 2019 – Page 397 of 793
IAN
Purchase Order
Attention: Max Jensen
1011612019 20-0087
CITY OF MERIDIAN
33 EAST BROADWAY AVE.
MERIDIAN,ID 83642
(208) 888-4433
Vendor Address:
VARSITY FACILITY SERVICES
1575 HENTHORNE DRIVE
MAUMEE, OH 43537
Description
20-0087 FY20 Janitorial Svcs - Station 4 - 2210
20-0087 FY20 Janitorial Svcs - Station 5 - 2210
20-0087 FY20 Janitorial Svcs - Fire Safety Center - 2290
20-0087 FY20 Janitorial Svcs - Homecourt - 5130
Billing
Address
Shipping
Address:
Attn: Finance
33 E Broadway Ave
Meridian, lD 83642
33 E Broadway Ave.
Ste.200
Meridian, lD 83642
Shipping Method:
FOB:
Contractor
Destination
Unit PriceUnitQuantity
501.60
501.60
262.80
38884.92
Total
Dollar
Dollar
Dollar
Dollar
1.00
1.00
1.00
1.00
501.60
501.60
262.80
38,884.92
Purchase Order Total:$237,853.80
Purchasing
Special lnstructions
po to Amendment No.4 dated 1ol15t19. council approved 1ot22l1g Not-to-Exceed $237,853.80 various depts. (see attached
requ isition). Ticket#36631
IDAHO
Meridian City Council Meeting Agenda October 22, 2019 – Page 398 of 793
AGREEMENT
FOR
INDEPENDENT CONTRACTOR SERVICES
THIS AGREEMENT FOR PROFESSIONAL SERVICES is made this 6t" day of
September , 2010, and entered into by and between the City of Meridian, a municipal
corporation organized under the laws of the State of Idaho, hereinafter referred to as
"CITY", 33 East Idaho Avenue, Meridian, Idaho 83642, and Varsity Contractors, Inc.,
hereinafter referred to as "CONTRACTOR", whose business address is 2100 South
Cole Road, Boise, ID 83709.
INTRODUCTION
Whereas, the City has a need for services involving Janitorial Services ;
and
WHEREAS, the Contractor is specially trained, experienced and
competent to perform and has agreed to provide such services;
NOW, THEREFORE, in consideration of the mutual promises, covenants,
terms and conditions hereinafter contained, the parties agree as follows:
TERMS AND CONDITIONS
Scope of Work:
1.1 CONTRACTOR shall perform and furnish to the City upon
execution of this Agreement and receipt of the City's written notice to
proceed, all services and work, and comply in all respects, as specified in
the document titled "Scope of Work" a copy of which is attached hereto as
Exhibit "A" and incorporated herein by this reference, together with any
amendments that may be agreed to in writing by the parties.
1.2 All documents, drawings and written work product prepared or
produced by the Contractor, excluding software, under this Agreement,
including without limitation electronic data files, are the property of the
Contractor; provided, however, the City shall have the right to reproduce,
publish and use all such work, or any part thereof, in any manner and for
any purposes whatsoever and to authorize others to do so. If any such
work is copyrightable, the Contractor may copyright the same, except that,
as to any work which is copyrighted by the Contractor, the City reserves a
royalty -free, non-exclusive, and irrevocable license to reproduce, publish
and use such work, or any part thereof, and to authorize others to do so.
1.3 The Contractor shall provide services and work under this
Agreement consistent with the requirements and standards established by
JANITORIAL SERVICES AGREEMENT — page 1 of 40
applicable federal, state and city laws, ordinances, regulations and
resolutions. The Contractor represents and warrants that it will perform its
work in accordance with generally accepted industry standards and
practices for the profession or professions that are used in performance of
this Agreement and that are in effect at the time of performance of this
Agreement. Except for that representation and any representations made
or contained in any proposal submitted by the Contractor and any reports
or opinions prepared or issued as part of the work performed by the
Contractor under this Agreement, Contractor makes no other warranties,
either express or implied, as part of this Agreement.
1.4 Services and work provide by the contractor at the City's request
under this Agreement will be performed in a timely manner in accordance
with a Schedule of Work, which the parties hereto shall agree to. The
Schedule of Work may be revised from time to time upon mutual written
consent of the parties.
2. Consideration
2.1 The Contractor shall be compensated on a Lump Sum basis as
provided in Exhibit C "Payment Schedule" attached hereto and by
reference made a part hereof for a Not -To -Exceed amount of
$108,579.72.
2.2 The Contractor shall provide the City with a monthly statement, as
the work warrants, of fees earned and costs incurred for services provided
during the billing period, which the City will pay within 30 days of receipt of
a correct invoice and approval by the City. The City will not withhold any
Federal or State income taxes or Social Security Tax from any payment
made by City to Contractor under the terms and conditions of this
Agreement. Payment of all taxes and other assessments on such sums is
the sole responsibility of Contractor.
2.3 Except as expressly provided in this Agreement, Contractor shall
not be entitled to no receive from the City any additional consideration,
compensation, salary, wages, or other type of remuneration for services
rendered under this Agreement., including , but not limited to, meals,
lodging, transportation, drawings, renderings or mockups. Specifically,
Contractor shall not be entitled by virtue of this Agreement to
consideration in the form of overtime, health insurance benefits,
retirement benefits, paid holidays or other paid leaves of absence of any
type or kind whatsoever.
3. Term:
3.1 This agreement shall become effective upon execution by both
parties, and shall expire upon (a) completion of the agreed upon work, (b)
JANITORIAL SERVICES AGREEMENT — page 2 of 40
September 30, 2011 or (c) unless sooner terminated as provided below or
unless some other method or time of termination is listed in Exhibit A.
This Agreement shall terminate automatically on the occurrence of (a)
bankruptcy or insolvency of either party, or (b) sale of Contractors
business.
3.2 This agreement may be renewed on an annual basis for up to four
(4) additional one year periods. Contractor may request a review for a
price adjustment no later than 60 day prior to the end of the current
contract period. The City reserves the right to either accept or reject any
price adjustments submitted by contractor for any contract extension.
3.3 Should Contractor default in the performance of this Agreement or
materially breach any of its provisions, City, at City's option, may
terminate this Agreement, if default is not corrected by Contractor within
seven (7) days, by giving written notification to Contractor.
3.4 Should City fail to pay Contractor all or any par of the
compensation set forth in Exhibit C of this Agreement on the date due,
Contractor, at the Contractor's option, may terminate this Agreement if the
failure is not remedied by the City within thirty (30) days from the date
payment is due.
3.5 This Agreement shall terminate automatically on the occurrence of
any of the following events:
a. Bankruptcy of insolvency of either party;
b. Sale of Contractor's business; or
C. Death of Contractor
4. Termination:
If, through any cause, CONTRACTOR, its officers, employees, or agents
fails to fulfill in a timely and proper manner its obligations under this
Agreement, violates any of the covenants, agreements, or stipulations of
this Agreement, falsifies any record or document required to be prepared
under this agreement, engages in fraud, dishonesty, or any other act of
misconduct in the performance of this contract, or if the City Council
determines that termination of this Agreement is in the best interest of
CITY, the CITY shall thereupon have the right to terminate this Agreement
by giving written notice to CONTRACTOR of such termination and
specifying the effective date thereof at least thirty (30) days before the
effective date of such termination. CONTRACTOR may terminate this
agreement at any time by giving at least forty-five (45) days notice to
CITY.
JANITORIAL SERVICES AGREEMENT — page 3 of 40
In the event of any termination of this Agreement, all finished or
unfinished documents, data, and reports prepared by CONTRACTOR
under this Agreement shall, at the option of the CITY, become its
property, and CONTRACTOR shall be entitled to receive just and
equitable compensation for any work satisfactorily complete hereunder.
Notwithstanding the above, CONTRACTOR shall not be relieved of
liability to the CITY for damages sustained by the CITY by virtue of any
breach of this Agreement by CONTRACTOR, and the CITY may withhold
any payments to CONTRACTOR for the purposes of set-off until such
time as the exact amount of damages due the CITY from CONTRACTOR
is determined. This provision shall survive the termination of this
agreement and shall not relieve CONTRACTOR of its liability to the CITY
for damages.
5. Independent Contractor:
5.1 In all matters pertaining to this agreement, CONTRACTOR shall be
acting as an independent contractor, and neither CONTRACTOR nor any
officer, employee or agent of CONTRACTOR will be deemed an
employee of CITY. Except as expressly provided in Exhibit A, Contractor
has no authority or responsibility to exercise any rights or power vested in
the City and therefore has no authority to bind or incur any obligation on
behalf of the City. The selection and designation of the personnel of the
CITY in the performance of this agreement shall be made by the CITY.
5.2 Contractor, its agents, officers, and employees are and at all times
during the term of this Agreement shall represent and conduct themselves
as independent contractors and not as employees of the City.
5.3 Contractor shall determine the method, details and means of
performing the work and services to be provided by Contractor under this
Agreement. Contractor shall be responsible to City only for the
requirements and results specified in this Agreement and, except as
expressly provided in this Agreement, shall not be subjected to City's
control with respect to the physical action or activities of Contractor in
fulfillment of this Agreement. If in the performance of this Agreement any
third persons are employed by Contractor, such persons shall be entirely
and exclusively under the direction and supervision and control of the
Contractor.
6. Indemnification and Insurance:
CONTRACTOR shall indemnify and save and hold harmless CITY from
and for any and all losses, claims, actions, judgments for damages, or
injury to persons or property and losses and expenses and other costs
including litigation costs and attorney's fees, arising out of, resulting from,
or in connection with the performance of this Agreement by the
JANITORIAL SERVICES AGREEMENT — page 4 of 40
CONTRACTOR, its servants, agents, officers, employees, guests, and
business invitees, and not caused by or arising out of the tortuous conduct
of CITY or its employees. CONTRACTOR shall maintain, and specifically
agrees that it will maintain, throughout the term of this Agreement, liability
insurance, in which the CITY shall be named an additional insured in the
minimum amounts as follow: General Liability One Million Dollars
($1,000,000) per incident or occurrence, Automobile Liability Insurance
One Million Dollars ($1,000,000) per incident or occurrence and Workers'
Compensation Insurance, in the statutory limits as required by law.. The
limits of insurance shall not be deemed a limitation of the covenants to
indemnify and save and hold harmless CITY; and if CITY becomes liable
for an amount in excess of the insurance limits, herein provided,
CONTRACTOR covenants and agrees to indemnify and save and hold
harmless CITY from and for all such losses, claims, actions, or judgments
for damages or injury to persons or property and other costs, including
litigation costs and attorneys' fees, arising out of, resulting from , or in
connection with the performance of this Agreement by the Contractor or
Contractor's officers, employs, agents, representatives or subcontractors
and resulting in or attributable to personal injury, death, or damage or
destruction to tangible or intangible property, including use of.
CONTRACTOR shall provide CITY with a Certificate of Insurance, or
other proof of insurance evidencing CONTRACTOR'S compliance with the
requirements of this paragraph and file such proof of insurance with the
CITY at least ten (10) days prior to the date Contractor begins
performance of it's obligations under this Agreement. In the event the
insurance minimums are changed, CONTRACTOR shall immediately
submit proof of compliance with the changed limits. Evidence of all
insurance shall be submitted to the City Purchasing Agent with a copy to
Meridian City Accounting, 33 East Idaho Avenue, Meridian, Idaho 83642.
6.2 Any deductibles, self-insured retention, or named insureds must
be declared in writing and approved by the City. At the option of the City,
either: the insurer shall reduce or eliminate such deductibles, self-insured
retentions or named insureds; or the Contractor shall provide a bond,
cash or letter of credit guaranteeing payment of losses and related
investigations, claim administration and defense expenses.
To the extent of the indemnity in this contract, Contractor's
Insurance coverage shall be primary insurance regarding the City's
elected officers, officials, employees and volunteers. Any insurance or
self-insurance maintained by the City or the City's elected officers,
officials, employees and volunteers shall be excess of the Contractor's
insurance and shall not contribute with Contractor's insurance except as
to the extent of City's negligence.
The Contractor's insurance shall apply separately to each insured against
whom claim is made or suit is brought, except with respect to the limits of
the insurer's liability.
JANITORIAL SERVICES AGREEMENT — page 5 of 40
6.4 All insurance coverages for subcontractors shall be subject to all of
the insurance and indemnity requirements stated herein.
6.5 The limits of insurance described herein shall not limit the liability of
the Contractor and Contractor's agents, representatives, employees or
subcontractors.
7. Notices: Any and all notices required to be given by either of the parties
hereto, unless otherwise stated in this agreement, shall be in writing and
be deemed communicated when mailed in the United States mail,
certified, return receipt requested, addressed as follows:
City of Meridian
Purchasing Agent
33 E. Idaho Avenue
Meridian, Idaho 83642
Varsity Contractors, Inc.
Attn: Dwayne Gray
2100 South Cole Road
Boise, ID 83709
Either party may change their address for the purpose of this paragraph
by giving written notice of such change to the other in the manner herein
provided.
8. Attorney Fees: Should any litigation be commenced between the parties
hereto concerning this Agreement, the prevailing party shall be entitled, in
addition to any other relief as may be granted, to court costs and
reasonable attorneys' fees as determined by a Court of competent
jurisdiction. This provision shall be deemed to be a separate contract
between the parties and shall survive any default, termination or forfeiture
of this Agreement.
9. Time is of the Essence: The parties hereto acknowledge and agree that
time is strictly of the essence with respect to each and every term,
condition and provision hereof, and that the failure to timely perform any
of the obligations hereunder shall constitute a breach of, and a default
under, this Agreement by the party so failing to perform.
10. Assignment: It is expressly agreed and understood by the parties
hereto, that CONTRACTOR shall not have the right to assign, transfer,
hypothecate or sell any of its rights under this Agreement except upon the
prior express written consent of CITY.
JANITORIAL SERVICES AGREEMENT — page 6 of 40
11. Discrimination Prohibited: In performing the Work required herein,
CONTRACTOR shall not unlawfully discriminate in violation of any
federal, state or local law, rule or regulation against any person on the
basis of race, color, religion, sex, national origin or ancestry, age or
disability.
12. Reports and Information:
13.1 At such times and in such forms as the CITY may require, there
shall be furnished to the CITY such statements, records, reports, data and
information as the CITY may request pertaining to matters covered by this
Agreement.
13.2 Contractor shall maintain all writings, documents and records
prepared or compiled in connection with the performance of this
Agreement for a minimum of four (4) years from the termination or
completion of this or Agreement. This includes any handwriting,
typewriting, printing, photo static, photographic and every other means of
recording upon any tangible thing, any form of communication or
representation including letters, words, pictures, sounds or symbols or any
combination thereof.
13. Audits and Inspections: At any time during normal business hours and
as often as the CITY may deem necessary, there shall be made available
to the CITY for examination all of CONTRACTOR'S records with respect
to all matters covered by this Agreement. CONTRACTOR shall permit the
CITY to audit, examine, and make excerpts or transcripts from such
records, and to make audits of all contracts, invoices, materials, payrolls,
records of personnel, conditions of employment and other data relating to
all matters covered by this Agreement.
14. Publication, Reproduction and Use of Material: No material produced
in whole or in part under this Agreement shall be subject to copyright in
the United States or in any other country. The CITY shall have
unrestricted authority to publish, disclose and otherwise use, in whole or in
part, any reports, data or other materials prepared under this Agreement.
15. Compliance with Laws: In performing the scope of work required
hereunder, CONTRACTOR shall comply with all applicable laws,
ordinances, and codes of Federal, State, and local governments.
16. Changes: The CITY may, from time to time, request changes in the
Scope of Work to be performed hereunder. Such changes, including any
increase or decrease in the amount of CONTRACTOR'S compensation,
which are mutually agreed upon by and between the CITY and
CONTRACTOR, shall be incorporated in written amendments which shall
be executed with the same formalities as this Agreement.
JANITORIAL SERVICES AGREEMENT — page 7 of 40
17. Construction and Severability: If any part of this Agreement is held to
be invalid or unenforceable, such holding will not affect the validity or
enforceability of any other part of this Agreement so long as the remainder
of the Agreement is reasonably capable of completion.
18. Waiver of Default: Waiver of default by either party to this Agreement
shall not be deemed to be waiver of any subsequent default. Waiver or
breach of any provision of this Agreement shall not be deemed to be a
waiver of any other or subsequent breach, and shall not be construed to
be a modification of the terms of this Agreement unless this Agreement is
modified as provided above.
19. Advice of Attorney: Each party warrants and represents that in
executing this Agreement. It has received independent legal advice from
its attorney's or the opportunity to seek such advice.
20. Order of Precedence: The order or precedence shall be this Agreement,
the Request for Proposal document, then Varsity Contractors, Inc.
response to the RFP.
21. Entire Agreement: This Agreement contains the entire agreement of the
parties and supersedes any and all other agreements or understandings,
oral of written, whether previous to the execution hereof or
contemporaneous herewith.
22. Applicable Law: This Agreement shall be governed by and construed
and enforced in accordance with the laws of the State of Idaho, and the
ordinances of the City of Meridian.
23. Approval Required: This Agreement shall not become effective or
binding until approved by the City of Meridian.
CITY OF MERIDIAN
VARSITY CONRTRACTORS, INC.
BY:
TAMMY de YVEERD, MAYOR BY: I Dwayne Gray
Dated: Dated: 1/ 67
O �a
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Attest:KA
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JA C E LM N, CI Y� ERKw°'` °`
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JANITORIAL SERVICES AGREEMENT — page 8 of 40
Approved as to Content
BY:
KEITH ATTS, PU HASING MANAGER
Dated: q 3
Approved as to Form
DEPUTY CITY ATTORNEY
Building Maint. Division Approval
NAME: John McCormick
TITLE: PW Business Operations Mqr.
Dated: IF/ -S //b
JANITORIAL SERVICES AGREEMENT — page 9 of 40
Exhibit A
SCOPE OF WORK
Varsity Contractors Inc. (contractor) shall be responsible for cleaning all facilities listed
below, per the Scope of Work in the RFP and to the standard described in the following
"Cleaning Standards". The "Cleaning Standards" shall be the guiding document used
to determine cleaning satisfaction and compliance with this agreement. The City of
Meridian Building Maintenance Technician will use this document to determine if
satisfactory cleaning service has occurred and request correcting action if not. The
"Minimum Cleaning Schedule" section attached hereto are minimum services provided
regardless of the Technicians findings.
Contractor shall supply all chemicals and obtain the City's approval prior to their use.
Contractor will be responsible for managing all janitorial paper products for all facilities.
Contractor will set minimum and maximum quantities, keep inventories between these
levels and place orders through the Technician when needed. The Technician will
place and receive and all orders.
Contractor shall attend a monthly quality inspection walk through with the Manger to
verify all standards are being met and to point out deficiencies.
Locations to be cleaned are listed below.
BUILDING TITLE
LOCATION
SQUARE FOOTAGE
City Hall
33 East Broadway, Meridian
85,633
Police Station
1401 E. Watertower, Meridian
30,000
Water Administration
2235 NW 8 St., Meridian
10,635
Wastewater Admin
3401 N. Ten Mile, Meridian
4,490
Parks Field Office
11 West Bower, Meridian
3,360
Meridian Community
Center
201 E. Idaho, Meridian
4,200
Figures are approximate.
JANITORIAL SERVICES AGREEMENT — page 10 of 40
Cleaning Standards
The following cleaning standards shall be used on a daily basis and during the
quality assurance inspection process to assess the quality of cleaning.
A. Entrances
1. Mats and carpet shall be free of spots, stains, gum, dirt and debris without
causing damage. They shall appear visibly and uniformly clean. Adjoining
walls, doors and floor surfaces shall also be free of dust, soil and cleaner
residue.
2. Glass and metal surfaces shall appear streak -free, film -free and uniformly
clean. This includes the elimination of dust and soil from sills, ledges and
heat registers.
3. Corners and thresholds shall be free of dust, cobwebs, dried -soil, crud, finish
build-up and debris. These areas shall appear visibly and uniformly clean.
This includes the elimination of cleaner residue and dried -slurry.
4. Floors and cove bases shall be free of dust, cobwebs, dried -soil, gum, spots,
stains and debris. Hard/resilient floors shall have multiple coats of a slip -
resistant seal and finish applied that result in a consistent high -shine, unless
otherwise directed by CITY. Floors shall appear visibly and uniformly smooth
and clean. This includes the elimination of dust streaks, lint, standing water,
cleaner residue and film.
5. Walls and fixtures shall be free of dust, cobwebs, dried -soil and soil without
causing damage. These surfaces shall appear visibly and uniformly clean.
This includes the elimination of film, streaks and cleaner residue. Walls
behind waste/trash cans need to be cleaned.
B. Elevators
1. Tracks shall be free of dirt and debris. Tracks shall appear visibly clean. This
includes the elimination of standing water from wet cleaning procedures.
2. Walls and doors shall be free of dust, cobwebs, soil, spots and stains without
causing damage. They shall appear streak -free, film -free and uniformly
clean. Bright metal surfaces shall be polished to a high -shine. This includes
the elimination of polish residue and/or film.
3. Floors, carpet and cove bases shall be free of dust, cobwebs, dried soil, soil,
gum, spots, stains and other debris. Hard/resilient floors shall have multiple
coats of a slip resistant seal and finish applied that result in a consistent
high -shine, unless otherwise directed by CITY. Floors, carpet and cove
bases shall appear visibly and uniformly smooth and clean. This includes the
elimination of dust streaks, lint, standing water, cleaner residue, embedded
soil and foreign objects.
JANITORIAL SERVICES AGREEMENT — page 11 of 40
C. Corridors
1, Floors and cove bases shall be free of dust, cobwebs, dried -soil, gum, spots,
stains and debris. Hard/resilient floors shall have multiple coats of a slip -
resistant seal and finish applied that result in a consistent high -shine, unless
otherwise directed by CITY. Floors shall appear visibly and uniformly smooth
and clean. This includes the elimination of dust streaks, lint, standing water,
cleaner residue and film.
2. Walls and fixtures shall be free of dust, cobwebs, dried -soil and soil without
causing damage. These surfaces shall appear visibly and uniformly clean.
This includes the elimination of film, streaks and cleaner residue.
3. Glass and metal surfaces shall appear streak -free, film -free and uniformly
clean. This includes the elimination of dust and soil from sills, ledges and
heat registers.
4. Water fountains shall be free of dust, cobwebs, soil, scale and water spots
without causing damage. Bright work shall be disinfected and polished to a
streak -free shine. Water fountains shall appear visibly and uniformly clean.
This includes the elimination of film and cleaner residue.
D. Stairwells
Rails and walls shall be free of dust, cobwebs, dried -soil and soil without
causing damage. These surfaces shall appear visibly and uniformly clean.
This included the elimination of film, streaks, lint, standing water, cleaner
residue or film.
2. Steps and landings shall be free of dust, cobwebs, dried soil, gum, stains
and debris. This includes risers and cove bases. These surfaces shall
appear uniformly smooth and clean without leaving dust streaks, lint,
standing water, cleaner residue or film.
E. Restrooms
Special Note: Maintaining a sanitary restroom environment that minimizes the
possibility of cross -infection is considered of the highest priority by CITY. Sanitation
levels shall be closely monitored by inspection, and approved testing methods.
1. Dispensers shall be free of dust, dried -soil, bacteria and soil without causing
damage. These surfaces shall appear visibly and uniformly clean and
disinfected. This includes the elimination of film, streaks and cleaner residue.
Dispensers shall be refilled when required with proper expendable supply
item.
2. Hardware shall be free of dust, soil, bacteria and scale without causing
damage. Bright work shall appear visibly and uniformly clean, disinfected and
JANITORIAL SERVICES AGREEMENT — page 12 of 40
polished to a streak -free shine. This includes the elimination of polish
residue.
3. Sinks shall be free of dust, bacteria, soil, cleaner residue and soap film
without causing damage. They shall appear visibly and uniformly clean, and
polished -dry. This includes the elimination of streaks, embedded soil, film
and water spots.
4. Mirrors shall be free of dust and soil. Mirrors and surrounding metal
framework shall appear streak -free, film -free and uniformly clean.
5. Toilets, toilet seats and urinals shall be free of dust, cobwebs, bacteria, soil,
organic matter, cleaner residue and scale without causing damage. These
fixtures shall appear visibly and uniformly clean, disinfected and polished -dry.
This includes the elimination of streaks, film and water spots.
6. Partitions and ledges shall be free of dust, cobwebs, soil and graffiti without
causing damage. Partitions shall appear visibly and uniformly clean,
disinfected and polished -dry. This includes the elimination of streaks and film
7. Waste containers shall have contents removed and can liners replaced.
Inside and outside of the container shall be cleaned and disinfected.
Containers shall appear visibly and uniformly clean. This includes the
elimination of streaks, foodstuff and the presence of an offensive odor
emitting from the container.
8. Walls and doors shall be free of dust, cobwebs, soil, spots and stains without
causing damage. These surfaces shall appear visibly and uniformly
clean/disinfected. This included the elimination of film, streaks and cleaner
residue. Ceramic walls, wainscots, metal kick plates, handles and push
plates on doors shall also be polished -dry.
9. Floors and baseboards shall be free of dust, cobwebs, soil, gum, stains and
debris. Floors shall have multiple coats of a slip -resistant seal/finish applied
that results in a consistent high -shine, unless otherwise directed by CITY.
Floors and cove bases shall appear visibly and uniformly clean and
disinfected. This includes the elimination of dust streaks, lint, standing water,
cleaner residue and film.
10. Air vents shall be free of dust, cobwebs, and soil. This also pertains to air
distribution units and exhaust vents. They shall appear visibly and uniformly
clean.
11. Light fixtures shall be free of dust, cobwebs, and soil without causing
damage. Diffusers shall remain in proper position, and appear streak -free
and uniformly clean.
JANITORIAL SERVICES AGREEMENT — page 13 Of 40
F. Common Areas and Copier Areas
1. Counters and equipment shall be free of dust, cobwebs, dried -soil and soil
without causing damage. They shall appear visibly and uniformly clean. This
includes the elimination of cleaner residue, streaks and film.
2. Walls and doors shall be free of dust, cobwebs, dried -soil and soil without
causing damage. These surfaces shall appear visibly and uniformly clean.
This includes the elimination of film, streaks and cleaner residue.
3. Waste container contents shall be removed from waste containers and can
liners replaced, as required. Inside and outside of the container shall be
cleaned and disinfected. Containers shall appear visibly and uniformly clean.
This includes the elimination of streaks, foodstuff and the presence of an
offensive odor emitting from the container.
4. Floors, carpet and baseboards shall be free of dust, cobwebs, dried -soil, soil,
gum, spots, stains and debris. Hard/resilient floors shall have multiple coats
of a slip -resistant seal and finish applied that result in a consistent high -
shine, unless otherwise directed by CITY. Floors, carpet and cove bases
shall appear visibly and uniformly smooth and clean. This included the
elimination of dust streaks, lint, standing water, cleaner residue, embedded
soil and foreign objects.
G. Offices/Cubicles
Common area furniture and equipment shall be free of dust, cobwebs, dried -
soil and soil without causing damage. They shall appear visibly and uniformly
clean. This includes the elimination of cleaner residue, streaks and film.
Individual office desks and work surfaces will be cleaned by CITY of Meridian
employee.
2. Lamps shall be free of dust, cobwebs, dried -soil and soil without causing
damage. Lamps shall appear visibly and uniformly clean. This includes the
elimination of streaks, cleaner residue and film.
3. Walls and doors shall be free of dust, cobwebs, dried -soil and soil without
causing damage. These surfaces shall appear visibly and uniformly clean.
This includes the elimination of film, streaks and cleaner residue.
4. Waste container contents shall be removed from waste containers and can
liners replaced, as required. Inside and outside of the container shall be
cleaned and disinfected. Containers shall appear visibly and uniformly clean.
This includes the elimination of streaks, foodstuff and the presence of an
offensive odor emitting from the container.
JANITORIAL SERVICES AGREEMENT FY 10-11 — page 14 Of 40
5. Partitions and ledges shall be free of dust, cobwebs, soil and graffiti without
causing damage. Partitions shall appear visibly and uniformly clean. This
includes the elimination of streaks, film and cleaner residue.
6. Floors, carpet and baseboards shall be free of dust, cobwebs, dried -soil, soil,
gum, spots, stains and debris. Hard/resilient floors shall have multiple coats
of a slip -resistant seal and finish applied that result in a consistent high -
shine, unless otherwise directed by CITY. Floors, carpet and cove bases
shall appear visibly and uniformly smooth and clean. This includes the
elimination of dust streaks, lint, standing water, cleaner residue, embedded
soil and foreign objects.
H. Kitchens/Breakrooms
1. Cabinets, refrigerator and microwave exterior tops, sides and front shall be
cleaned and free of dust, soil, cleaner residue and soap film. Sinks and
fixtures shall be clean and sanitized.
2. Waste container contents shall be removed from waste containers and can
liners replaced, as required. Inside and outside of the container shall be
cleaned and disinfected. Containers shall appear visibly and uniformly clean.
This includes the elimination of streaks, foodstuff and the presence of any
offensive odor emitting from the container. Walls adjoining waste container
require special attention and need to be kept clean.
3. Floors and Baseboards shall be free of dust, cobwebs, soil, gum, stains and
debris. Floors shall have multiple coats of a slip -resistant seal/finish applied
that results in a consistent high -shine, unless otherwise directed by CITY.
Floors and cove bases shall appear visibly and uniformly clean and
disinfected. This included the elimination of dust streaks, lint, standing water,
cleaner residue and film.
4. Walls and fixtures shall be free of dust, cobwebs, dried -soil and soil without
causing damage. These surfaces shall appear visibly and uniformly clean.
This includes the elimination of film, streaks and cleaner residue.
I. Conference Rooms
1. Walls and doors shall be free of dust, cobwebs, dried -soil and soil without
causing damage. These surfaces shall appear visibly and uniformly clean.
This includes the elimination of film, streaks and cleaner residue.
2. Waste container contents shall be removed from waste containers and can
liners replaced, as required. Inside and outside of the container shall be
JANITORIAL SERVICES AGREEMENT FY 10-11 — page 15 Of 40
cleaned and disinfected. Containers shall appear visibly and uniformly clean.
This includes the elimination of streaks, foodstuff and the presence of an
offensive odor emitting from the container.
3. Tables and chairs shall be free of dust and soil. These surfaces shall appear
visibly and uniformly clean and free of all finger prints.
4. Floors, carpet and baseboards shall be free of dust, cobwebs, dried -soil, soil,
gum, spots, stains and debris. Hard/resilient floors shall have multiple coats
of a slip -resistant seal and finish applied that result in a consistent high -
shine, unless otherwise directed by CITY. Floors, carpet and cove bases
shall appear visibly and uniformly smooth and clean. This includes the
elimination of dust streaks, lint, standing water, cleaner residue, embedded
soil and foreign objects.
J. Reception Areas
1. Walls and doors shall be free of dust, cobwebs, dried -soil and soil without
causing damage. These surfaces shall appear visibly and uniformly clean.
This includes the elimination of film, streaks and cleaner residue.
2. Waste container contents shall be removed from waste containers and can
liners replaced, as required. Inside and outside of the container shall be
cleaned and disinfected. Containers shall appear visibly and uniformly clean.
This includes the elimination of streaks, foodstuff and the presence of an
offensive odor emitting from the container.
3. Tables and chairs shall be free of dust and soil. These surfaces shall appear
visibly and uniformly clean. Tables are to be wiped clean and dried spot
free.
4. Floors, carpet and baseboards shall be free of dust, cobwebs, dried -soil, soil,
gum, spots, stains and debris. Hard/resilient floors shall have multiple coats
of a slip -resistant seal and finish applied that result in a consistent high -
shine, unless otherwise directed by CITY. Floors, carpet and cove bases
shall appear visibly and uniformly smooth and clean. Chairs shall be moved
occasionally to vacuum underneath. This includes the elimination of dust
streaks, lint, standing water, cleaner residue, embedded soil and foreign
objects.
K. Miscellaneous
Air vents shall be free of dust, cobwebs, and soil. This also applies to air
distribution units and exhaust vents. They shall appear visibly and uniformly
clean.
JANITORIAL SERVICES AGREEMENT FY 10-11 — page 16 of 40
2. Light fixtures shall be free of dust, cobwebs, and soil without causin
damage. Diffusers shall remain in proper position, and a g
and uniformly clean. appear streak -free
3. Ceilings shall have all cobwebs removed.
4. Microwave interior and refrigerator
services for an additional fee.
L. Janitor Closets and Storeroom
interior shall be defined as additional
Shelves - Shall be free of dust, cobwebs, dried -soil and soil. They shall
appear visibly and uniformly clean. Supplies and equipment shall be
stocked/organized, neatly on shelves.
2. Janitor carts shall be free of dust, cobwebs, dried -soil and soil. They shall
appear visibly and uniformly clean. Supplies and equipment stored on janitor
carts shall also be free of dust and soil, and organized, neatly.
3. Walls shall be free of dust, cobwebs, dried -soil and soil without causing
damage. They shall appear visibly and uniformly clean. This includes the
elimination of film, streaks and cleaner residue.
4. Utility sinks shall be free of dust, cobwebs, soil, cleaner residue and soap
film. Utility sinks shall appear visibly and uniformly clean. This includes the
elimination of streaks, embedded soil, film and water spots.
5. Bright work shall be cleaned, de -scaled and polished.
6. Floors shall be free of dust, dried -soil,
ns and debris.
Hard/resilient floors shall have multiple coats of aotsslip-res slip -resistant seal and
finish applied that result in a consistent high -shine, unless otherwise directed
by CITY. Floors shall appear visibly and uniformly smooth and clean. This
includes the elimination of dust streaks, lint, standing water, cleaner residue
and film.
M. Trash Removal/Trash Containers
1. Waste removal shall be to containers designated by CITY and shall be
deposited in such a manner that contents will not fly around causing a mess
or nuisance.
2. Waste containers shall be fitted with a liner.
JANITORIAL SERVICES AGREEMENT FY 10-1 1 -
page 17 of 40
Exhibit B
Task Frequency Sheetl
Contact: Eric Jensen Phone: (20 8) 489-0374 Faxi
Internal Stairwells and Main Halls from all Entry Doors,
all Stairwell Doors, & Elevators
Task Wet�l�__Mqpthl rterl Comments
Carpet Areas & Floor Mats: 5x
Thoroughly vacuum using
beater bar/brush type vacuum,
out minimum 40 feet.
Hard surface floors:
5x
Vacuum loose dirt & debris,
then remove stains/spills with
non -tracking, no -buildup
cleaner
Hard surface floors:
1x
This includes all hard
Scrub and buff
surface floors in cit hall.
Annually
Strip all the and linoleum floors
Apply wax and sealer to all the
Annually
and linoleum floors
Elevator Cars
TaskejklFMonthl
Comments
Floor: Tile
5x
Vacuum loose dirt & debris,
then remove stains/spills with
non -tracking, no -buildup
cleaner
Walls: Wipe down with
5x
anDroDriate streak free cleaner
JANITORIAL SERVICES AGREEMENT FY 10-11 — page 18 of 4#
MMM'
Elevator control panel:
5x
(inside and outside elevator)
it 00 OD
Wipe clean with appropriate
sanitizing cleaner.
Door Threshold: (all floors)
Vacuum, then wipe clean with
5x
appropriate no -buildup metal
cleaner,
All Occupied Office Spaces — All floors
Task
We21�_MRnthl
y
_9y2qe rly Comments
Trash:
5x
Empty (new can liner if
needed
Floors: Vacuum entire office
5x
area (individual offices, halls,
copier room etc)
Dust: Top of all furniture,
1x
equipment, counters, picture
frames etc
Recycle Bins: Empty recycle
1x
bins in each cubicle and office
Art Gallery — 3 rd Floor
Task
Wee�l�_Mqnthly
rterl Comments
Trash:
5x
Empty (new can liner if
_E229tq)_
-
-
Floors: Vacuum entire gallery
5x
area
Dust: Top of all furniture,
1x
equipment, counters, picture
frames etc
All Building Entrances and Basement Elevator Approaches
■
JANITORIAL SERVICES AGREEMENT FY 10-11 — page 19 of 40
Task
Weekl
ly
rterl Comments
Clean and sanitize counters
and tablet ps
5x
Clean sinks and fixtures
5x
Clean top and front of
5x
Not required to clean inside
refrigerators and microwave
of appliances.
ovens
Floors: Hard surface treat as
5x
See Internal Stairwells
above, carpet vacuum qa!l
above.
Towel Dispensers: Check
5x
dail and refill as needed
General Cleaning of Offices, Cubes, Conferences, Common
Areas, Reception Areas and Copy Rooms
Task We2ky__M99thy_ Quarterly Comments
See hall and entrance
Vacuum low traffic halls, entire lx requirements above.
offices and entire conference Backpack vacuuming in
room these areas are exactable
Mechanical Agitation of halls, lx
entire offices and entire
conference rooms
Empty wastebaskets (new arm
liners as needed) in
JANITORIAL SERVICES AGREEMENT FY 10-11 — page 20 of 40
mim
Clean and sanitize drinking 5x
fountains I
Doors: Clean and sanitize I
handles both sides is
Doors: Clean glass, both 5x
sides
High dusting: 1x
Window led es
Vacuum or clean vents and 1x Determine which week
grills (low and high) including
ceiGnD
Dust tops of cabinets, pictures —i—x etermine which week
frames, led 22Land _22qT22s—
Soott clean wall -sq, partitions 5x
Window lire s: Determine which week
Dust 1 x
Wipe blinds with no streak, no
Annually Determine which month
buildup cleaner or ultra sonic
clean.
Spot clean all other doors and 5x
Check daily, clean as
li ht switches
needed
Polish or clean kick plates and
1x
handrails
Carpet: 5x
Any stain smaller than the
Anystain smaller
Remove all spots/stains on
size of a dinner plate This
size of a dinner
rnclusd;es
carpet.
any gum on
s y
includes
Restroom Cleaning (all floors, including showers in
basement)
�eekl terl
Task Weeki M2n!tly
Comments
_99
Empty trash and waste 5x
containers
Refill all dispensers 5x
aj�, soa �,etc...
Change air fresheners
JANITORIAL SERVICES AGREEMENT FY 10-11 — page 21 of 40
Clean mirrors and bri ht work
5x
Clean and sanitize toilets and
5x
urinals, sinks, counters and
artitions
Clean furnishings (shelving,
5x
die sneers, etc
Thorough cleaning &
sanitation of SHOWER walls
5x
and floors.
at clean walls
5x
Rinse and sanitize all the and
5x
linoleum floors
Pour water into floor drain
5x
Clean and sanitize door
5x
handles and latae
Machine clean floors and
1x 1 sxweek of month
baseboard includes buffiEq__
An
Perform hi -low dustii
Basement (Occupied Office Space)
Empty trash, new liners as 1x
needed I
Vacuum floor, remove 1x
stains/spills with no -buildup
cleaner
Dust flat surfaces
1x
Empty trash, new liners as 1x
needed I
JANITORIAL SERVICES AGREEMENT FY 10®1 1 — page 22 of 40
Vacuum floor, remove 1x
ty Quarterly
Comments
Windows, breakroom , paper 5x
stains/spills with no -buildup
2 hours daily, between
towels, and restrooms
cleaner
2:00 2. m.
Dust flat surfaces
ix
Wipe down equipment
ix
Task Wel
ty Quarterly
Comments
Windows, breakroom , paper 5x
2 hours daily, between
towels, and restrooms
hours of 12:00 p.m. and
2:00 2. m.
R I 1 1; 11 1 !1 IN III I I III I I I I I I 1 11 111 gill 11
I - I
Contact: Jiff Lai
hon -6678 F 6-
Adm1n Bld
Weekl
Monthl Quarterl Comments
Carpet Areas & Floor at: 5x
Thoroughly vacuum using
beater bar/brush vacuum,_
Hard surface floors:
Vacuum loose dirt & debris, 5x
then remove stains/spills with
non -tracking, no -buildup
cleaner
Strip all the and linoleum floors
Annually
Apply wax and sealer to all the
and linoleum floors
Annually
Hard surface floors:
Scrub and buff :;
lx
: 7—
Vacuum low traffic halls' entire
5x
offices and entire conference
room
Empty wastebaskets (new
5x
liners as needed)
Damp wipe and dry counters
5x
Clean and sanitize drinking
5x
fountains
cora® Clean and sanitize
5x
handles both sides
Doors: Clean glass, both
5x
sides
High dusting:
5x
Window ledges
Vacuum or clean vents and
1x Determine which week
grills (low and high) including
ceiling
JANITORIAL SERVICES AGREEMENT FY 10-11
— page 24 of 40
rf cabinets, pictures
1x
ine which week
ges and partitions
Spotclean walls,,,,,,,,,, partitions
5x
1X
Window Blinds:
Dust
Wipe blinds with no streak, no
Annually
Determine which month
buildup cleaner or ultra sonic
:5x
clean.
Spot clean all other doors and
Check daily, clean as
light switches
needed
Polish or clean kick plates and
3x
handrails
Carpet:
5x
Any stain smaller than the
Remove all spots/stains on
size of a dinner plate This
carpet.
includes any gum on
carpet.
Kitchen and Break Areas
Task
We1 lComments
Clean and sanitize counters
and table tops
5x
Required for Maintenance
and Operations building
only
Clean sinks and Fixtures
5x
See above
Clean top and front of
See above, Not required to
refrigerators and micro wave
5x
clean inside of appliances
oven
Clean hard surface floors
5x
See above
treat as above)
Towel dispensers
5x
See above
Check and refill as
necessa!y
Empty waste basket (New
5x
See above
liners as needed
Restroom Cleaning
Task
Weekly Monthly Quarterly
Comments
Em trash and waste
JANITORIAL SERVICES AGREEMENT FY 10-11 —
page 25 of 40
containers
5x
Refill all disrpensers
5x
(paper, soap, etc.)
Refill air fresheners
2x
Clean mirrors and bright work
5x
Clean and sanitize toilets and
5x
urinals, sinks, counters and
partitions
Clean furnishings (shelving,
5x
dispensers, etc)
Thorough cleaning &
5x
sanitation of SHOWER walls
and floors.
Spot clean walls
5x
Rinse and sanitize all the and
5x
linoleum floors
Pour water into floor drain
5x
Clean and sanitize door
5x
handles and plates
Machine clean floors and
1x 1St week of month
baseboard includes buffing
Perform hi -low dusting
• Insure all doors are closed and locked except as designated upon completion of job
• Turn off all except designated lights,
c) All trash is to be hauled to the clumpster located behind vacant admin bldg
o Cleaning supervisor to inspect prior to leaving work
JANITORIAL SERVICES AGREEMENT FY 10-1 1 — page 26 of 40
IC Clinton
0
®5 42 a 4®1159
M
"208
Admin i
i it i
Task
We:e::kly Monthlyrr
Carpeted r ac
3x
Areas:
Vacuum all traffic halls, stairs,
entire offices and entire
conference room, break rooms
Thoroughly vacuum high traffic
areas using beater bar/brush
type vacuum
Hard surface floors:
3x
Vacuum loose dirt & debris,
then remove stains/spills with
non -tracking, no -buildup
cleaner
1x
Hard surface floors:
Machine clean floors and
baseboard includes buffing
Strip all the and linoleum floors
Semi -Annually
Apply wax and sealer to all the
Semi -Annually
and linoleum floors
Empty wastebaskets (neve
3x
liners as needed)
Camp wipe and dry counters
3x
in common areas/reception
areas/ copier/fax areas
Clean and sanitize counters
3x
and table tops in kitchen areas
Clean and sanitize all kitchen
3x
sinks and fixtures
Clean top and front of
refrigerators and micro wave
3x
JANITORIAL SERVICES AGREEMENT FY 10-11 —
page 27 of 4
oven
dean and sanitize drinking
3x
fountains
Doors: Clean and sanitize
3x
handles both sides
Doors: Clean glass, both
3x
sides
High us ire :
1x
Window ledges
vacuum or clean vents and
1x
Determine which week
grills (low and high) including
ceiling
Dust tops of cabinets, pictures
1x
Determine which week
frames, ledges and partitions
spot clean walls, partitions
3x
1x
Window lire s:
Dust
Wipe blinds with no streak, no
Annually Determine which month
buildup cleaner or ultra sonic
clean.
Spot clean all other doors and
3x
Check daily, clean as
light switches
needed
Polish or clean kick plates and
3x
handrails
Carpet:
3x
Any stain smaller than the
Remove all spots/stains on
size of a dinner plate This
carpet.
includes any gum on
carpet.
Empty trash and waste 3x
containers
Refill all dispensers 3x
(paper, soap, etc.)
Refill air fresheners 2x
JANITORIAL SERVICES AGREEMENT FY 10-11 — page 28 of 40
Clean and sanitize toilets and
3x
urinals, sinks, counters and
partitions
Clean furnishings (shelving,
3x
dispensers, etc)
Thorough cleaning &
sanitation of SHOWER walls
3x
and floors.
Spot clean walls
3x
Rinse and sanitize all the and
3x
linoleum floors
Pour water into floor drain
3x
Clean and sanitize door
-3x
handles and plates
Machine clean floors and
1X 1 st week of month
baseboard includes buffing
Perform hi -low dusting
lx
Mnsure all doors are closed and lockejE
* Turn off all except designated lights,
* All trash is to be hauled to the dumpster located behind the admin bldg
o Cleaning supervisor to inspect prior to leaving work
JANITORIAL SERVICES AGREEMENT FY 10-11 — page 29 of 40
--MENEM
MEN -
Admin Buildi
Task
Weekly Monthly _70ua�rterly �Com�ment�s�
Carpeted & Hard Surface
Areas:
3x
Vacuum all traffic halls, stairs,
entire offices and entire
conference room, break rooms
Thoroughly vacuum high traffic
areas using beater bar/brush
type vacuum
Hard surface floors:
3x
Vacuum loose dirt & debris,
then remove stains/spills with
non -tracking, no -buildup
cleaner
Hard surface floors:
1x
Machine clean floors and
baseboard includes buffing
Strip all the and linoleum floors
Semi -Annually
Apply wax and sealer to all the
and linoleum floors
Semi -Annually
Empty wastebaskets (new
3x
liners as needed)
Damp wipe and dry counters
3x
in common areas/reception
areas/ copier/fax areas
Clean and sanitize counters
3x
and table tops in kitchen areas
Clean and sanitize all kitchen
3x
sinks and fixtures
Clean top and front of
refrigerators and micro wave
3x
oven
Clean and sanitize drinking
3x
fountains
Doors: Clean and sanitize
3x
JANITORIAL SERVICES AGREEMENT FY 10-11 page 30 of 40
WJA
Doors: Clean glass, both
3x
sides
High dusting:
1x
Window ledges
-;Va—cuum or clean vents and
1x1x
Determine which week
grills (low and high) including
ceiling
Dust tops of cabinets, pictures
1x
Determine which week
frames, ledges and partitions
Spot clean walls, partitions
3x
Window Blinds:
1x
Dust
Wipe blinds with no streak, no
Annually
Determine which month
buildup cleaner or ultra sonic
clean.
Spot clean all other doors and
3x
Check daily, clean as
light switches
needed
Polish or clean kick plates and
3x
handrails
Carpet:
3x
Any stain smaller than the
Remove all spots/stains on
size of a dinner plate This
carpet.
includes any gum on
carpet.
Restroom Cleaning
Task
Weekly Monthly Quarterly
Comments
Empty trash and waste
3x
containers
Refill all dispensers
3x
(paper, soap, etc,)
Refill air fresheners
2x
Clean mirrors and bright work
3x
Clean and sanitize toilets and
3x
urinals, sinks, counters and
partitions
Clean furnishings (shelving,
3x
dispensers, etc)
JANITORIAL SERVICES AGREEMENT
FY 10-11 —
page 31 of 40
0 Insure all doors are ?,»»d 2:d locked except as designated upon completion o»b
2«»off all ex ep designated §gt
o All trash ? 4 behauled t ?,d mpster located behind the admin bldg
Cleaning supervisor to ««,»«,§o to leaving work
JANITORIAL SERVICES AGREEMENT FY 10-11 — page 32 of 40
JANITORIAL SERVICES AGREEMENT FY 10-11 — page 33 of 40
Task
�HardSurface
Weekly Monthly Quarterly Comments
Ca—rp—eted &
Areas:
3x
Vacuum all traffic halls, stairs,
entire offices and entire
conference room, break rooms
Thoroughly vacuum high traffic
areas using beater bar/brush
type vacuum
Hard surface floors:
Vacuum loose dirt & debris,
)ris,
Twith
then remove stains/spills;
non -tracking, no -buildup
cleaner.
Hard surface floors:
1X
Machine clean floors and
baseboard includes buffing
Strip all the and linoleum floors
Semi -Annually
Apply wax and sealer to all the
and linoleum floors
Semi -Annually
Empty wastebaskets (new
3x
liners as needed)
Damp wipe and dry counters
3x
in common areas/reception
areas/ copier/fax areas
Clean and sanitize counters
and table tops in kitchen areas
3x
Clean and sanitize all kitchen
3x
sinks and fixtures
Clean top and front of
refrigerators and micro wave
3x
oven
Clean and sanitize drinking
3x
fountains
EDoors: Clean �and sanitize
�both
3x
handles sides
JANITORIAL SERVICES AGREEMENT FY 10-11 — page 33 of 40
MEN
Doors: Clean glass, both
3x
sides
High dusting:
1x
Window ledges
77acuum or clean cents and
_jx
_Determine �which week
grills (low and high) including
ceiling
Dust tops of cabinets-, pictures
1x
Determine which week
frames, ledges and partitions
�partitions
spot clean walls,
3x
Window Blinds:
1x
Dust
Wipe blinds with no streak, no
buildup cleaner or ultra sonic
Annually
Determine which month
clean.
-spot
�other
clean all doors and
3x
Check daily, clean as
light switches
�:
needed
Polish or clean kick plates and
3x
F
handrails
Carpet:
3x
Any stain smaller than the
Remove all spots/stains on
size of a dinner plate This
carpet.
includes any gum on
carpet.
Restroom Cleaning
Task
Weekly Quarterly
Comments
Empty trash and waste
EMonthly
3x
containers
Refill all dispensers
3x
(paper, soap, etc,)
-air
Refill fresheners
2x
Clean mirrors and bright work
3x
Clean and sanitize toilets and
3x
urinals, sinks, counters and
partitions
Clean furnishings (shelving,
3x
dispensers, etc)
Thorough cleaning &
sanitation of SHOWER walls
JANITORIAL SERVICES AGREEMENTFY 10-11 -®
page 34 of 40
j"mnk
and floors.
Spot clean walls
Rinse and sanze all tile and
linoleum floors
Pour water into floor drain
Clean and sanitize door
handles and plates
Machine clean floors and
1t week of mont
eb
basoard includes buffirg
Perform hi -low dusting
• Insure all doors are closed and locked except as designated upon completion of job
• Turn off all except designated lights.
• All trash is to be hauled to the dumpster located behind the admin bldg
• Cleaning supervisor to inspect prior to leaving work
JANITORIAL SERVICES AGREEMENT FY 10-11 — page 35 of 40
Task Weekly Monthly Quarterly
Carpeted &Hard Surface 3x
Areas:
Vacuum all traffic halls, stairs,
entire offices and entire
conference room, break rooms
Thoroughly vacuum high traffic
areas using beater bar/brush
type vacuum
Hard surface floors: 3x
Vacuum loose dirt & debris,
then remove stains/spills with
non -tracking, no -buildup
cleaner.
Hard surface floors: 1 x
Machine clean floors and
baseboard includes buffing
Strip all tile and linoleum floors Semi -Annually
Apply wax and sealer to all the
and linoleum floors Semi-AnnuallyI
Empty wastebaskets (new 3x
liners as needed)
Damp wipe and dry counters 3x
in common areas/reception
areas/ copier/fax areas
Clean and sanitize counters 3x
and table tops in kitchen areas
Clean and sanitize all kitchen 3x
sinks and fixtures
Clean top and front of
refrigerators and micro wave 3x
oven
Clean and sanitize drinking 3x
fountains
Doors: Clean and sanitize 3x
handles both sides
Doors: Clean glass, both 3x
JANITORIAL SERVICES AGREEMENT FY 10-11 — page 36 of 40
sides
Task Weekly
Monthly
Quarterly
High dusting: lx
Empty trash and waste 3x
Window ledges
containers
Vacuum or clean vents and
ix
Determine which week
grills (low and high) including
(paper, soap, etc.)
ceiling
Refill air fresheners
Dust tops of cabinets, pictures
ix
Determine which week
frames, ledges and partitions
Clean and sanitize toilets and 3x
-'C-potclean walls, partitions 3x
urinals, sinks, counters and
Window Blinds:
lx
Dust
Clean furnishings (shelving, 3x
Wipe blinds with no streak, no
dispensers, etc)
Annually
Determine which month
buildup cleaner or ultra sonic
Thorough cleaning & 3x
clean.
sanitation of SHOWER walls
Spot clean all other doors and 3x
Check daily, clean as
light switches
needed
Polish or clean kick plates and
3x
handrails
Carpet: 3x
Any stain smaller than the
Remove all spots/stains on
size of a dinner plate This
carpet.
includes any gum on
carpet.
Restroom Cleaning
Task Weekly
Monthly
Quarterly
Comments
Empty trash and waste 3x
containers
Refill all dispensers 3x
(paper, soap, etc.)
Refill air fresheners
Clean mirrors and bright work 3x
Clean and sanitize toilets and 3x
urinals, sinks, counters and
partitions
Clean furnishings (shelving, 3x
dispensers, etc)
Thorough cleaning & 3x
sanitation of SHOWER walls
JANITORIAL SERVICES AGREEMENT FY 10-11 — page 37 of 40
"'► *` .P"
• Insure all doors are closed and locked except as designated upon completion of job
o Turn off all except designated lights.
o All trash is to be hauled to the dumpster located behind the admin bldg
o Meaning supervisor to inspect prior to leaving work
JANITORIAL SERVICES AGREEMENT FY 10-11 — page 38 of 40
JANITORIAL SERVICES AGREEMENT FY 10-11
A. Total and complete compensation for this Agreement shall not exceed
DESCRIPTION
MONTHLY
AMOUNT
-City all
$6,334.09
$76,009.08
B Police Station including K9 facility
$1,521.10
$18,25120
--W-ater Ad -ministration
C.
$485.44
$5,825.28
D. Wastewater Administration
$26160
$3,163.20
E. Parks Field Office
$224.05
$2,688.60
�F Meridian Community Center
$2 3
$2,640.36
$9,04831 08,579.72
TOTAL
Travel expenses will be paid at no more than the City of Meridian's Travel and
Expense Reimbursement Policy.
JANITORIAL SERVICES AGREEMENT FY 10-11 - page 40 of 40