HomeMy WebLinkAboutMurraysmith Water Main Replacement N. Hickory, Pine to Fairview Task Order 10620.aTASK ORDER NO. 10620.a
Pursuant to the
MASTER AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN
CITY OF MERIDIAN (OWNER) AND MURRAYSMITH (ENGINEER)
This Task Order is made this 2 day of August 2019 and entered into by and between
the City of Meridian, a municipal corporation organized under the laws of the State of
Idaho, hereinafter referred to as "City", and accepted by MURRAYSMITH, hereinafter
referred to as "Engineer" pursuant to the mutual promises, covenant and conditions
contained in the Master Agreement (category 1 B) between the above mentioned parties
dated October 1, 2018. The Project Name for this Task Order is as follows:
CITY OF MERIDIAN
WATER MAIN REPLACEMENT -
N HICKORY AVE, PINE to FAIRVIEW
SCOPE OF WORK
The CITY identified the need to replace a 12 -inch water main from E Pine Avenue to E
Fairview Avenue along N Hickory Ave (approximately 2,700 LF).
This SOW is for development of construction documents and services during
construction.
Task 1 — Project Management
1.1 Kickoff Meeting — In this task, ENGINEER will attend a kick-off meeting with the
CITY to introduce project staff; review communication protocol, SOW, schedule
and budget; and make an initial data request.
1.2 General Project Management and Meetings — The purpose of this task is to
manage the project team, schedule, and budget. This includes monthly invoicing
(invoices will include progress in terms of project percent complete), budget
(percent spent and budget remaining) and schedule review, updates, and
general administrative tasks.
At a minimum, ENGINEER's Project Manager (PM) will hold monthly
teleconferences with the CITY's PM to provide project status updates. Additional
Task Order 10620.a Water Main Replacement N Hickory Pine to Fairview Page 1 of 7
MSA
status meetings are described in the subsequent project tasks. Monthly invoices
will include updates on poect schedule and budget.
Deliverables
o Monthly proiect updates (submitted with invoice) that summarize each
month's budget, schedule, and work accomplished.
Task2-OataCollection
ENGINEER will perform the following tasks as part of a data collection effort prior to
development of design plans and specffications.
2.'l Oata Collection - ln this task, ENGINEER will review background information
provided by the OWNER and may develop a formal data request for any
additional information required for completion of the work. lt is anticipated that
additional data requests will be made throughout the project, however the
majority of the data required will be requested at the beginning of the project.
ENGINEER will limit the number of data requests that are made to minimize the
required OWNER staff time.
ENGINEER will contact Food SeMces of America, Diamond Line Delivery
System, and Con-Way to coordinate fire service requirements and ac@ss
requirements during construction. ENGINEER will also meet with the fire
marshal to coordinate fire requirements. 8 hours of meetings with these entities
are included in this task.
2.2 Survey - ENGINEER will work with Wellington Suruey to perfonn a preliminary
survey as described below. The survey will be done horizontally on the NAD
1983 (translated to the Ada County G.l.S. system) datum and vertical control
based on NAVD 1988 datum. Contours will be developed at one-foot intervals.
The survey will include:
. Road centerline, edge of pavement, shoulder, breaklines, etc. at a maximum
interval of 50 feet.
. Underground utilities as marked by Digline or from provided as-built plans.
o lnverts of all inigation and storm drain facilities in the project area.
o Parcel information from the OWNER's GIS database.
. Existing site features (such as trees, fences, etc.) that could impact the waterline
alignment.
. Set benchmarks for vertical project control.
. County monuments
Pothollng - ENGINEER will work with a subcontractor to perform potholing at
various locations to confirm existing utility depths for crossings noted after
2.3
Tssk Odd I 0620.a Wai6r lrain Reglacqnonl N Hki(qy Pin6 to Fairvbw
MSA
P{a2olT
Meridian City Council Meeting Agenda August 20, 2019 – Page 97 of 151
DigLine performs the locate services. lt is assumed there will be up to five (5)
potholes performed.
All potholes will be backfilled with native material and filled with cold mix asphalt,
matching the existing asphalt thickness.
Deliverables
. CAD file of survey.. Summary of utility depths based on potholes (electronic copy of logs
provided by the potholing subcontractor).
Task 3 - Design
ENGINEER will develop Concept, 60o/o,95o/o and 100% designs for the work described
in the background section of this SOW. ENGINEER will then develop a construction
package for the improvements.
3.1 Concept Dosign - ENGINEER will perform the following tasks:
. ENGINEER will develop a proposed concept alignment for the new waterline.
o Review existing topography.
. Coordinate with existing utility providers and review as-built maps for existing
utilities (e.9. water, gas, power) in the proposed project area and the potential
impacts.
o Submit concept plans to and coordinate with the inigation and natural gas
companies to understand the crossing requirements.
. Conceptual level construction cost estimates will be developed during this task
and used to compare the altematives.
ENGINEER will present the results of the concept design at a meeting with the
CITY.
3.2 30% Design - ENGINEER will develop 30o/o design package based on
comments from the concept design. 30o/o design will include the following:
. Plan and Profile Sheets
o Notes and Details specific to utility crossings
. Opinion of probable cost for work
o Reassessment of design schedule
The 30% package will be submitted to the CITY for review. ENGINEER will meet
with the CITY and review any comments on the 30o/o design. ENGINEER will
revise the 30% design package per CITY comments, and ENGINEER will submit
the revised 30% package to the inigation district and gas company for review
(see Task 4).
Task Oder 10620.s Wster M.in R6plscam6nt N Hid@ry Pine lo FaiMgw
MSA
PaOe 3 of 7
Meridian City Council Meeting Agenda August 20, 2019 – Page 98 of 151
3.3
3.4
60% Design/Utility Permit Set - ENGINEER will develop the 60% design
package based on comments from the 30% design review. 600/o design will
include the following:
r Plan and Profile Sheets
o Notes and Details specific to the project (standard details are not required)
o Erosion and Sediment Control Plan (ESCP) as required by ldaho Department of
Environmental Quality (IDEQ) and Ada County Highway Department (ACHD).
(The plan will be reviewed by the CITY Environmental Division)
. ACHD Variance Request (if required)
. Traffic Control Plan
r TechnicalSpecifications
o Bid Schedule
. Opinion of probable cost for work
. Reassessment of design schedule
The 60% design plans and specifications will be submitted to the CITY, inigation
district, and ACHD for review. ENGINEER will attend a meeting with the CITY to
review the 60% design package and perform a site walk through.
ENGINEER will fill out any final forms for the various permits required for the
irrigation and gas crossings and shall submit the final permits, plans, details,
figures to Settlers lnigation Company and the various entities for approval.
95% Ilesign Package - ENGINEER will develop a 95q/o design package based
on the @mments on the Concept Design and 60% Design. The 95% design
package will include the following final documents:
. Plan and Profile Sheets
o Erosion and Sediment Control Plan (ESCP) as required bythe CITY, IDEQ and
ACHD
o Traflic Control Plan (see assumptions)
o Notes and Details specific to the project, standard details are not required
. TechnicalSpecifications
o Bid Schedule with quantities
. Opinion of Probable Cost
The 95% plans are assumed to be 'bid readf and are only missing minor CITY,
inigation district, IDEQ, and ACHD comments and approvals. The 95o/o design
plans and specifications will be submitted to the CITY for review and comment by
the Development Services and Environmental Divisions. ENGINEER may attend
Tack Ordor 10620.6 Wat6r Meln Replgcement N Hickory Pine to Fairvi€w
MSA
Pa96 4 of 7
Meridian City Council Meeting Agenda August 20, 2019 – Page 99 of 151
a meeting with the CITY to review comments from the 95% design package, if
needed- ENGINEER will submit the 95% plans to IDEQ for review and comment
3.5 100% Design Package - ENGINEER will finalize the 100% design package
based on the comments on the 95% plans from the CIW and IDEQ. The 100%
design package will include the following FINAL documents with all the approval
stamps and signatures:
o Plan and Profile Sheets
o Erosion and Sediment Control Plan (ESCP) as required by CITY, IDEO and
ACHD
o Traffic Control Plan as required by ACHD and with an ACHD signature
o Notes and Details specific to the project, standard details are not required
o Technical Specification Package
o Bid Schedule
o Opinion of Probable Cost
The 100% design plans and specifications will be submitted to the CITY for
approval signature and inclusion in the bid package.
Deliverables
o Concept design delivered electronically.o Meeting notes from the concept design review meeting.o Three hard copies of the 30o/o and one file in PDF format (to be placed on the
CITY FTP site) design package (plans and technical specifications).. Three hard copies of the 60% and one file in PDF format (to be placed on the
CITY FTP site) design package (plans and technical specifications).o Three hard copies ofthe g5o/o design package (plans and technical
specifications).. One hard copy and one reproducible copy of the FINAL 100% design
package (plans and technical specifications) in PDF format to be placed on
the CITY FTP site.
ASSUMPTIONS
While preparing our scope of services and fee estimate, we have made the following
assumptions:
Tssk Order 10620.a Water M6in R6plac6rn.nt N Hicko.y Pine to Fgirview
MSA
Page 5 of 7
Meridian City Council Meeting Agenda August 20, 2019 – Page 100 of 151
. Assumes a notice to proceed date of August 14,2019 and an eight-month
project duration (design only).. No MSA travel time will be charged.. ENGINEER will perform a data analysis effort that includes the following
tasks:
o ENGINEER and the OWNER will identify and collect required data in a
timely manner to not impact the project schedule.
o ENGINEER will contact ACHD to verify ACHD's requirement for
roadway repair associated with the utility trench.
o SOW assumes that there are no permits required for any of the
proposed investigation services other than those assumed by the sub
consultants.
o The entire project will be designed with plan and profiles for traditional open
trench construction.
o Variance requests for 'out of conidor work" will be submitted to ACHD and
any other utilities affected. Approval letters from those utilities will be
submitted to the CITY prior to commencing the 100% design plans.
. The budget assumes up to four hours of meetings with ACHD and inigation
dishict.
. Trench patch will be acceptable surface restoration to ACHD, and all
pavement restoration design will be included on the water plan and profile
sheets.
o Traffic control plan will be a guideline used for Contractor to have a basis'of
bid. The Contractor will be responsible for developing a detailed trafiic control
plan for ACHD review and approval.
o ENGINEER will prepare the Technical Specifications to The ldaho Standards
for Public Works Construction (ISPWC) and CITY supplements and Addenda
will be used as the basis of the Technical Specifications and they will be in
the ISPWC formatting. ISPWC specifications will be referenced and not
reproduced in the specification package. Supplemental technical
specmcations will be developed as required. (Specifications will state
specifically what points shall be staked with a reference that the contractor
will pay for additional staking or re-staking).
o The CITY will prepare the lront end' bid specification section.
o The CITY will administer the contract.
. Plans will be full size (22-inch x 34-inch).
. Any required permitting fees will be paid by the CITY.
. Easement acquisition is not included in this SOW.
Task Ordsr 10820.a WatBr Main R6plac6mont N Hicko.y Pino to Fsirview
MSA
P6g6 6 of 7
Meridian City Council Meeting Agenda August 20, 2019 – Page 101 of 151
TIME OF COMPLETION and COMPENSATION SCHEDULE
The Not-To-Exceed amount to complete all services listed above for this Task Order No.
10620.a is seventy-seven thousand three hundred eighty-eight dollars ($77,388.00). No
compensation will be paid over the Not-to-Exceed amount without prior written approval
by the City in the form of a Change Order. No travel or expenses will be reimbursed
through this agreement. All costs must be incorporated in the individual tasks within the
Compensation and Completion Schedule above.
CITY OF MERIDIAN MU
BY BY:
KEITH rchasing Manager Dennis Gali , Principal Engineer
Dated B ls- L1
Depa nt Ap
BY:
&rrlaEed sle ALll c! +< A^c.r.,t E{,F
COMPENSATION ANO COMPLETION SCHEDULE
Ta3k Descriptlon Due Date Compensatlon
,l Project Management . June 30, 2020 $6,4s4.00
2 Data Collection . April 30, 2020 $17,939.00
3 Design . June 30, 2020 $s2,995.00
TASKORDERTOTAL: $77,388.00
Pago 7 of 7
The following schedule is based on a Notice to Proceed (NTP) from the City by
Auoust "14.2019 and resulting in Final Design being completed by June 30. 2020.
An NTP issued on a different date will change the schedule accordingly.
City Project Manager:
Dean Stacev
DaEd.8n12019
Dated:
Tesk fuor '10620.a Water Main R6[,lacemenl N Hickory Pln6 to Fairviow
MSA
Meridian City Council Meeting Agenda August 20, 2019 – Page 102 of 151
CITY OF MERIDIAN
BY.
TAMMY de WEERD, MAYOR
Dated: 8-20 "20lci
Approved by Council:
Attest:
AV w
,ll n .+ �'���� ��
CHRIS`S City CI ii �OAHO
y0 SEAL
City Of Meridian
Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Sandra
60 - Enterprise Fund
3490 - Water Construction Projects
From 10/1/2018 Through 9/30/2019
Amendments
Budget with
Actual
Current Year
Remaining
Budget
Remaining
Budget
Percent of
Capital Outlay
95000 Service Line/Main
Replacement
106,043.49 0.00 106,043.49 100.00%
0000 NON-DEPARTMENTAL 0.00 600.00 (600.00)0.00%
10135.a Sewer Line Replacement at
Gregory Lift Station -
Pre-Design
0.00 1,350.00 (1,350.00)0.00%
10135.b Sewer Line Replacement at
Gregory Lift Station -
Design
47.00 0.00 47.00 100.00%
10135.c Services during Bidding &
Construction Gregory Lift
Station
5,276.40 5,276.40 0.00 0.00%
10135.d Water Sewer Main
Replacement Gregory Lift
Station
168,980.55 168,980.55 0.00 0.00%
10366 Five Mile Trunk Relief -
8th Street Park
989.67 989.67 0.00 0.00%
10559 Waterline Replacement - N.
Lark PL. - Willowbrook Dr.
to End
10,518.10 1,346.40 9,171.70 87.20%
10574.a Waterline Replacement W.
Washington, W. Carlton
9,730.63 (30,117.37)39,848.00 409.51%
10574.b Water Main Replacement W
Washington and W Carlton
578,034.45 578,034.45 0.00 0.00%
10577 Water and Sewer Line
Replacement - E. Pine Ave
- Meridian Rd
18,700.49 0.00 18,700.49 100.00%
10577.a Water and Sewer Line
Replacement - E. Pine Ave
- Meridian Rd
6,964.83 4,574.17 2,390.66 34.32%
10577.C Water and Sewer Line
Replacement - E.Pine Ave -
Meridian Rd.
222,833.02 222,833.02 0.00 0.00%
10583 Waterline Replacement - W.
Idaho Ave. - NW 2nd St. to
N. Mer
5,338.30 0.00 5,338.30 100.00%
10583.a W Idaho Ave Water Main
Replacement
2,324.40 2,324.40 0.00 0.00%
Date: 8/5/19 02:52:34 PM Page: 1Meridian City Council Meeting Agenda August 20, 2019 – Page 104 of 151
City Of Meridian
Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Sandra
60 - Enterprise Fund
3490 - Water Construction Projects
From 10/1/2018 Through 9/30/2019
Amendments
Budget with
Actual
Current Year
Remaining
Budget
Remaining
Budget
Percent of
10594 Waterline Replacement - E.
State Ave. - Meridian Rd.
to NE 2
14,148.60 0.00 14,148.60 100.00%
10597 Watermain Replacement- NW
11th ave-W. Fairwood to
Delmar
400.00 400.00 0.00 0.00%
10597.a Water Main Replacement -
NW 11 St. W Fairwood to W
Delmar
2,864.20 2,864.20 0.00 0.00%
10917 Sewer Main Replacement - E
Chateau N Jericho
0.00 17,879.00 (17,879.00)0.00%
Total Capital Outlay 1,153,194.13 977,334.89 175,859.24 15.25%
TOTAL EXPENDITURES 1,153,194.13 977,334.89 175,859.24 15.25%
Date: 8/5/19 02:52:34 PM Page: 2Meridian City Council Meeting Agenda August 20, 2019 – Page 105 of 151
M
e
r
i
d
i
a
n
C
i
t
y
C
o
u
n
c
i
l
M
e
e
t
i
n
g
A
g
e
n
d
a
A
u
g
u
s
t
2
0
,
2
0
1
9
–
P
a
g
e
1
0
6
o
f
1
5
1