J-U-B Engineers Adm to AgrmtCity of Meridian
Public Works Dept.
Memo
To:
From:
C¢:
Date:
Re:
Mayor Corde
Brad Watson, P.E.~/~
File, Gary Smith, PE, City Clerk
5/2/2002
Proposed Agenda Items for May 7 City Council Meeting
RECEIVED
MAY - 2 2002
CITY OF MERIDIAN
CITY CLERK OFFICE
The Public Works Department respectfully requests that the following items be placed on the
May 7 City Council agenda, on the Consent Agenda, for Council's consideration:
1)
Addendum to Agreement for Professional Services - South Slough Sewer
Proiect, JUB Engineers
This addendum to the existing agreement authorizes JUB Engineers to add
water design to the project throughout Carol's Subdivision and add sewer lines to
the culdesacs within that subdivision. The subdivision residents were very vocal
during our neighborhood meeting in February about adding these facilities to the
project while Leslie Drive, Leslie Way and Justin Place are being torn up for the
main sewer trunk construction. The Public Works Department agrees that
adding these water and sewer facilities during the South Slough Sewer project
makes sense in the long-term. JUB Engineers proposes a lump sum amount of
$9,810 in addition to the existing agreement amount of $118,977. The total
revised agreement amount would be $128,787. Based on preliminary
estimates, current budgets adequately allow for the proposed additions to the
project. A copy of the signed addendum is enclosed.
Recommended Council Action: approve the addendum to the agreement
withJUB Engineers for design of the South Slough Sewer Project on a fixed fee
amount of $9,810, and authorize the Mayor to sign and the City Clerk to attest.
2)
A~reement for Professional Services - Boise River
Outfall, Keller Associates. This agreement authorizes
Keller Associates to complete a pre-design study of
the Boise River Outfall diffuser facility. The BRO is
the secondary discharge point for the Wastewater
Meridian Public Works Depamn=a
660E, Watea~owe~ Lane, Suite 200
M~dia~ Idaho 83642
· Page I
(208) 898-5500
Fax: (208) 887-1297
~ci.raeddiatzid. us
Treatment Plan that, while infrequently used, must be maintained as a discharge
point if the Five Mile Creek discharge point is ever limited due to environmental
regulations. Plant personnel are experiencing difficulty with the diffuser as it
accumulates sand and silt and is frequently plugged. Due to the sensitivity
surrounding the Boise River, this pre-design will include coordination with the
Department of Environmental Quality, Department of Water Resources, U.S. Fish
& Wildlife, Idaho Fish and Game and E.P.A. to determine what solutions and
ultimate design meet with their acceptance. This preliminary scooping will aid us
in preparing a more focused and less expensive final design/solution than if we
go through the entire study and design first. A copy of the signed agreement is
enclosed.
Recommended Council Action: approve the agreement with Keller Associates
for the preliminary design and agency coordination of the Boise River Outfall
pre-design study on a time and material basis, not-to-exceed $14,000, and
authorize the Mayor to sign and the City Clerk to attest.
3)
South Slou;h Sewer Easement- Jim Kissler,
This easement is from Jim Kissler who owns the property on the southeast comer of
the Eagle and Ustick Road intersection. This easement was not required for the
original review plans but we have slightly modified the alignment to get the sewer
from the Eagle Road right-of-way, across Mr. Kissler's property, and into the Ustick
Road R.O.W. east of Eagle Road. A copy of the signed permanent and temporary
easement is enclosed.
Recommended Council Action: Accept the permanent and temporary
construction sewer easement from Jim Kissler and authorize the Mayor to sign
and City Clerk to attest the easement.
We request that the following items be placed on the May 7 City Council agenda, under
Public Works Department Reports, for Council's consideration:
1)
Water Department Line Item Transfer. Please refer to Len Grady's memo to me
dated 5/2/02.
2)
Award of Contract for Elevated (VVater) Tank Re;3aintin; Project. Please refer to
Len Grady's memo to me dated 5/2/02.
Thank you. Please contact me if you have any questions regarding any of these items.
· Page 2
250 S. Beechwood Avenue, Suite 201 · Boise, Idaho 83709-0944 · Telephone (208) 376~7330 · FAX (208) 323-9336
AUTHORIZATION FOR ADDITIONAL SERVICES
CLIENT:
PROJECT NAME:
J-U-B Project Number:
CITY (3F MERIDIAN WER~
11690-0g'"--"' '
The following additional items of work on the project referenced above have been or will be
provided by J-U-B ENGINEERS, Inc. These additional services are a supplement to the
scope of services contained in J-U-B's existing Agreement for Engineering Services for this
project, dated November 21, 2000 approved by City Council
Additional Services:
As outlined on Attachment "A-I"
J-U-B ENGINEERS, Inc. was verbally authorized to provide these services by:
n/a n/a
Name Date
UnleSs otherwise noted below, J-U-B ENGINEERS, Inc. will provide these additional services
on a time and materials basis, using the Firm's standard billing rates, or if applicable, the
billing rates established in the initial Agreement for Engineering Services.
Other Basis for Payment:
As outlined in Attachment "A-I"
Dated this day of , 2002.
City of Meridian
Pdnt or Type Client Name
By:
Client or Representative Signature
Robert D. Corrie, Mayor
Print or Type Name and Title
J-U-B ENGINEERS, Inc.
Phi,iD H. Krichbaum, P.E. - Proiect Manaqer
Print or Type Name and Title
Rev. January 2000
ADDENDUM NO. I
AGREEMENT FOR CIVIL ENGINEERING SERVICES
City of Meridian, Idaho
South Slough Trunk Sewer Extension
J-U-B ENGINEERS, Inc., Project No. 11690
o
A]-rACHMENT "A- 1"
SECTION 1 - PROJECT UNDERSTANDING
Project Understand[aR
1.1 The Owner intends to incorporate to following components into the Project:
· Include water system improvement into the Carol Subdivision area. This
will include extension of water lines, services, and fire hydrants. The
water system wit[ be extended from the existing 12-inch main located in
Ustick Road and interconnect with the 12-inch main near River Valley
Elementary School. Total length of water main wit[ be approximately
5,500 feet. A layout of the proposed system has been completed by the
OWNER in the Carol Subdivision area.
· Include collection sewer extensions to Justin Place and the two cul-de-sacs
off Leslie Drive. Design wit[ include service services to each home.
1.2
The above improvements wilt be incorporated in the construction plans and
project manual for the South Slough Trunk Sewer Extension Project.
1.3
The OWNER intends to phase construction of the trunk sewer within the Packard
Acres No. 2 Subdivision. This will require a separate set of construction plans.
SECTION 2 - OWNER RESPONSIBILITIES
Owner Information and Resl~onsibilities:
The following data and/or services are to be provided by the OWNER without cost to the
J-U-B.
2.1
2.2
2.3
2.4
Provide preliminary layout drawing of water system improvements.
Provide staff to coordinate water meter and sewer service tine locations with
property owners.
Provide access to relevant record drawings on the water system.
Pay for att permits, fees, or other payments required to secure permitting for
construction of the proposed improvements.
SECTION 3 - SCOPE OF ADDITIONAL SERVICES
Services to be Performed by J-U-B:
J-U-B shall furnish services specifically limited to the fo[towing:
3.1 Supplemental Topographic Survev and Temporary Construction Benchmarks.
Addendum No. 1 to Agreement for Civil Engineering Services
City of/~eddian -South Slough Trunk Extension
Attachment "A- 1"
Page 2
J-U-B shat[ complete additionat field survey to supptement the existin8 survey
completed for the project. Scope of the survey will be as described in the
Asreement. Limits of the survey shat[ be as follows: 1 ) FuLl risht-of-way width on
Justin PLace from Leslie Drive which is approximately 400 feet in tensth. 2) Futt
right-of-way width of the two cut-de-sacs adjacent to Leslie Way. 3) A 75 foot
wide strip of land along the west edge of pavement on Eagle Road from Leslie
Drive to River Va[fey Road. This wit[ encompass approximately 800 feet.
J-U-B shat[ contact and receive utility information from gas, power, telephone,
storm drainage, cable T.V., street lighting, traffic signals, irrigation, and other
utilities that may be affected by the proposed construction. UtiLities depicted on
drawings as a resutt of this task will not be verified. Utility location must be
verified during project construction
J-U-B shatt set (2) temporary benchmarks (T.B.M.s) and horizontat locations in
Justin Ptace and subject cuL-de-sacs.
3.:2
Finat DesiRn
A. Design of Sewer Extensions: J-U-B shatt comptete finat design of 8-inch
cottection sewers in Justin Ptace and the two cut-de-sacs on Lestie Way.
Design shatt be in accordance with the Agreement and be incorporated into
the construction plans.
Desisn of Water System Improvements: J-U-B wilt utitize the Owner's
pretiminary layouts and design the water system in the Carol Subdivision.
Water main extension wilt be designed atong the west side of EagLe Road
for connection to the existing main near the River Valley Elementary
Schoot. Connections to existing mains will be designed and detailed. Fire
hydrants wilt be located per City Standards. Services wilt terminate in a
water meter vault, per City Standards. Water service lines wilt not be
designed from water meter Lo the house.
Co
Specifications and Contract Documents
Specifications and Contract Documents wiLL be developed for the additionat
improvement and shatt be in accordance with the Agreement.
Do
lTD and ACHD Agency Permitting
J-U-B shaLL coordinate alignments of water main with ACHD and lTD to
establish acceptabte corridors.
Eo
Ptan Review
Upon 90% comptetion of the plans and specifications, J-U-B shalt submit
review sets of ptans to alt affected utitities, lTD, and ACHD and two sets
for the OWNER'S finat review and approvat.
Addendum No. 1 to Agreement for Civil En~ineerin~ Services
City of Meridian -South S[ou~h Trunk Extension
Attachment "A- 1"
Page 3
Fo
Finat Revisions
J-U-B shatt incorporate att appropriate revisions as suggested by the
OWNER and the permittin~ a~encies in the finat set of ptans and
specifications.
Opinion of Probabte Construction Cost
J-U-B shall develop and issue to OWNER an opinion of probabte
construction cost for the construction project and any bid atternatives.
3.3 Packard Acres No. 2 Construction Plans
J-U-B wit[ provide separate construction plans for the trunk sewer which lies
within the proposed Packard Acres No. 2 Subdivision. The ptan and profite
construction ptans witt be a stand alone set, and incorporate construction notes
per the ISPWC. No separate project manual or technicat specifications witt be
provided.
SECTION 4 - FEE SCHEDULE
Basis of Fee and Bi[{in~ Schedule
The OWNER sha[t pay J-U-B for its services and reimbursable expenses as fottows:
· Survey, Finat Design, Permitting, Packard Acres No. 2 Construction Ptans
Items 3.1 through 3.3, on a lump sum basis with a cost of .................................. $9,810
The basis for catcu[ation of fees is presented in Attachment "B-1 ".
F:\pm\phk\l 1690\add No. 1 attach.doc
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