HomeMy WebLinkAboutSonntag Recreation, LLC Discovery Park Playground AIA Change Order No. 2The Land Group, Inc.
462 E. Shore Dr, Ste. 100
Eagle, ID 83616
Bob Schafer, PLA 04.25.19
Meridian City Council Meeting Agenda May 7, 2019 – Page 298 of 537
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CHANGE ORDER NO.
PROJECT NO.
CHANGE ORDER DATE:
EFFECTIVE DATE:
CONTRACTOR:
PROJECT:
Description of additional work : (attach additional pages if needed)
WHO REQUESTED THE CHANGE City Contractor
WHY IS THE CHANGE NECESSARY
Check all that apply
Unforeseen / Hidden Conditions Scope Change
Error with the Plans and/or Specifications Other - describe below
Explanation:
Check all that apply
The work is in the area of the original contract and a conflict with the on-site contractor is probable and
would make coordination of work difficult and bidding unreasonable.
Time is of the essence and bidding would require the contractor to stop work and the City would face
costly standby fees therefore making bidding disadvantageous
Emergency Work to correct unsafe conditions.
Other - describe below
Explanation: (attached additional pages if needed)
CHANGE ORDER
4/12/2019
5/7/2019
CITY OF MERIDIAN
33 EAST BROADWAY
MERIDIAN, ID 83642
2
Sonntag Recreation
Discovery Park Playground
This can be accomplished with our existing low bid contractor.
The contractor will be instructed to not place wood fiber bark in the playground, below the climbing map and on the hillside. Instead
place "poured in place" rubber in all areas. The reason for this is the bark will not stay in place on the hill and will be carried to the
splash pad and sand area increasing our maintenance cost. See AIA for pricing and quantities. Also, we are adding 2 activator
buttons on the splash pad so that not all the features run at the same time reducing the amount of potable water being used.
This change is necessary to reduce maintenance costs of adding bark every year due to migration and decomposition. Also
reducing the maintenance of cleaning the splash pad and sand area as well as raking bark back into low spots. The 2 additional
activator buttons will reduce water usage.
The Contractor is hereby directed to make the following changes from the Contract Documents and Plans.
REASON FOR CHANGE ORDER VS. BIDDING ADDITIONAL WORK
Page 1 of 2
Meridian City Council Meeting Agenda May 7, 2019 – Page 306 of 537
Original Contract Price:Original Contract Times:0 days
Net changes form previous Change Orders (calendar days)
No. to No. No. to No.
0 days
Net Increase (decrease) of this Change Order:
(calendar days)`
0 days
Total Days (Increase /decrease) to date:
(calendar days)
0 days
New Contract Times with all Approved Change Orders:
(calendar days)
0 days
ACCEPTED:
By:
Date:
RECOMMENDED:DATE APPROVED BY COUNCIL (If required)
NO SIGNATURE REQUIRED
DATE:
METHOD OF COST DETERMINATION / COST ANALYSIS OR VERIFICATION:
Budget Available (Attach Report)
Budget Information: Budget FY Amendment:
Date Submitted to Clerk for Agenda:Approval Date:
Purchase Order No.Date Issued:
Net changes from previous Change Orders
Total Change (Increase / decrease) to date:
$17,393.00Note change order numbers here Note change order numbers here
CHANGE IN CONTRACT TIMES:
Net Increase (decrease) of this Change Order:
$147,145.00
By:
CHANGE IN CONTRACT PRICE:
$547,825.84
1 1
$164,538.00
(Contractor) Sonntag Recreation
$712,363.84
Date:
APPROVED: (City Purchasing Manager)
By: Keith Watts
(City Project Manager) Mike Barton
Purchasing Use Only
Enter dollar amount of changes here
Enter dollar amount of this change order
New Contract Price with all Approved Change Orders:
Cost was negotiated with the contractor for best value. Pricing is at or below industry norms.
SEE AIA CHANGE ORDER FOR SIGNATURES
See AIA Change Order
Date:
Page 2 of 2
Meridian City Council Meeting Agenda May 7, 2019 – Page 307 of 537
CONTRACT CHECKLIST
Date: REQUESTING DEPARTMENT
Project Name:
Project Manager: Contract Amount:
Contractor/Consultant/Design Engineer:
Is this a change order? Yes No Change Order No.
Fund: Budget Available ( Purchasing attach report ):
Department Yes No Construction
GL Account FY Budget: Task Order
Project Number: Enhancement: Yes No Professional Service
Equipment
Will the project cross fiscal years? Yes No Grant
Grant #: Wage Determination Received Wage Verification 10 Days prior to bid due date Debarment Status (Federal Funded)
Print and Attach the determination Print, attach and amend bid by addendum (if changed) www.sam.gov Print and attach
Master Agreement Category
(Bid Results Attached) Yes No (Ratings Attached) Yes No Date MSA Roster Approved:
Typical Award Yes No
If no please state circumstances and conclusion:
Date Award Posted: 7 day protest period ends:
PW License Expiration Date: Corporation Status
Insurance Certificates Received (Date): Expiration Date: Rating:
Payment and Performance Bonds Received (Date): Rating:
Builders Risk Ins. Req'd: Yes No
(Only applicabale for projects above $1,000,000)
Reason Consultant Selected 1 Performance on past projects
Check all that apply Quality of work On Budget
On Time Accuracy of Construction Est
2 Qualified Personnel
3 Availability of personnel
4 Local of personnel
Description of negotiation process and fee evaluation:
Date Submitted to Clerk for Agenda: By:
Purchase Order No.: Date Issued: WH5 submitted
(Only for PW Construction Projects)
NTP Date:
Contract Request Checklist.5.24.2016.Final
N/A N/A N/A N/A
Existing 34438 4/30/2019
I. PROJECT INFORMATION
8/8/2018 7/28/2019
2
19
4/30/2019 PARKS
DISCOVERY PARK PLAYGROUND
V. BASIS OF AWARD
IV. GRANT INFORMATION - to be completed only on Grant funded projects
VI. CONTRACTOR / CONSULTANT REQUIRED INFORMATION
April 30, 2019
VIII. AWARD INFORMATION
Approval Date
Enter Supervisor Name Date Approved
VII. TASK ORDER SELECTION (Project Manager to Complete)
7/10/2018
Award based on Low Bid Highest Ranked Vendor Selected
$147,145 Mike Barton
If yes, has policy been purchased?
Sonntag Recreation
III. Contract Type II. BUDGET INFORMATION (Project Manager to Complete)
55
5290
96927
10121
TASK ORDER RFP / RFQ BID
Meridian City Council Meeting Agenda May 7, 2019 – Page 308 of 537
City Of Meridian
Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Keith
55 - Capital Projects
5290 - Parks and Recreation Construction Division
From 10/1/2018 Through 9/30/2019
Amendments
Budget with
Actual
Current Year
Remaining
Budget
Remaining
Budget
Percent of
Capital Outlay
96927 Discovery Park
10121 Discovery Park 3,000,000.00 337,769.54 2,662,230.46 88.74%
10121.e Discovery Park - Design 0.00 57,733.39 (57,733.39) 0.00%
10121.f Discovery Park CM Services 0.00 165,439.55 (165,439.55) 0.00%
10121.h Discovery Park Construction 0.00 693,473.04 (693,473.04) 0.00%
10121.J Discovery Park Special
Inspection & Testing
0.00 12,739.75 (12,739.75) 0.00%
10121.M Discovery Park Art 0.00 97,600.00 (97,600.00) 0.00%
Total Capital Outlay 3,000,000.00 1,364,755.27 1,635,244.73 54.51%
TOTAL EXPENDITURES 3,000,000.00 1,364,755.27 1,635,244.73 54.51%
Date: 4/30/19 09:40:56 AM Page: 1
Meridian City Council Meeting Agenda May 7, 2019 – Page 309 of 537