HomeMy WebLinkAboutAgreement for Wireless Area Network Services with SourceOne and Steve Sells
AGREEMENT FOR WIRELESS AREA NETWORK SERVICES
R 'I
THIS AGREEMENT, made this ~ day of o..p". \ \ , 2005, by and between
the City of Meridian, a municipal corporation organized under the laws ofthe State ofIdaho,
hereinafter referred to as "CITY", 33 East Idaho Avenue, Meridian, Idaho 83642, and Steve Sells
of Source One, Inc., hereinafter referred to as "SOURCEONE", 420 W. Main Street, Suite #300,
Boise, Idaho 83642, a corporation organized under the laws of the State ofIdaho.
1. Statement of Work: The vendor shall furnish the material and equipment for, and perform the
work described herein for the consideration stipulated, and in compliance with State and City Codes.
Vendor's response to the Request for Proposal is attached hereto as exhibit "A" and incorporated
herein.
2. Amount of Contract: In an estimated annual amount of: Not To Exceed $78,124.49. This is not
an annual amount. This is a one-time set-up fee for hardware purchase and installation with
maintenance.
3. Term of Contract: The work to be performed under this contract shall commence according to the
timeline set forth in Exhibit "A"_and shall terminate one year after award date, a period of twelve
months, unless sooner completed or terminated as herein provided.
4. Notices: Any and all notices required to be given by either ofthe parties hereto, unless otherwise
stated in this agreement, shall be in writing and be deemed communicated when mailed in the United
States mail, certified, return receipt requested, addressed as follows:
City of Meridian
33 East Idaho Avenue
Meridian, Idaho 83642
SourceOne, Inc.
Jay Ellis
420 W. Main Street, Suite 300
Boise, Idaho 83720
Either party may change their address for the purpose of this paragraph by giving written notice of
such change to the other in the manner herein provided.
5. Attornev Fees: Should any litigation be commenced between the parties hereto concerning this
Agreement, the prevailing party shall be entitled, in addition to any otherre1ief as may be granted, to
court costs and reasonable attorneys fees as determined by a Court of competent jurisdiction.
6. Assignment: It is expressly agreed and understood by the parties hereto, that Source One, Inc.
shall not have the right to assign, transfer, hypothecate or sell any of its rights under this Agreement
except upon the prior express written consent of City.
Agreement for Wireless Area Network Services - Page 1 of 4
7. Discrimination Prohibited: In performing the Services required herein, vendor shall not
discriminate against any person on the basis of race, color, religion, sex, national origin or ancestry,
age or physical handicap.
8. Compliance with Laws: In performing the scope of services required hereunder, SourceOne, Inc.
shall comply with all applicable laws, ordinances, and codes of Federal, State, and local
governments.
9. Changes: The City may, from time to time, request changes in the Scope of Work to be
performed hereunder. Such changes, including any increase or decrease in SourceOne's
compensation, which are rnutually agreed upon by and between the City and the vendor, shall be
incorporated in written amendments to this Agreement.
10. Termination for Cause: If, through any cause, the vendor shall fail to fulfill in a timely and
proper manner its obligations under this Agreement, or if the vendor shall violate any of the
covenants, agreements, or stipulations of this Agreement, the City shall thereupon have the right to
terminate this Agreement by giving written notice to the vendor of such termination and specifying
the effective date thereof at least fifteen (15) days before the effective date of such termination. If
this agreement is terminated for cause the vendor shall be entitled to receive just and equitable
compensation for any work satisfactorily completed hereunder.
Notwithstanding the above, the vendor shall not be relieved of liability to the City for damages
sustained by the City by virtue of any breach of this Agreement by the vendor, and the City may
withhold any payments to the vendor for the purposes of set-off until such time as the exact amount
of damages due the City from the vendor is determined. This provision shall survive the termination
of this agreement and shall not relieve the vendor of its liability to the City for damages, provided
that the amount of such damages shall not exceed the total compensation provided for in section two
of this agreement.
Should funding become not available, due to lack of appropriation, the City may terminate this
agreement upon 15 (fifteen) days notice.
11. Vendor to Pavor Secure Taxes: The vendor in consideration of securing the business of
providing wireless area network services, agrees: 1) To pay promptly when all taxes due (other than
on real property), excises and license fees due the state, its subdivisions, and municipal and quasi-
municipal corporations therein, accrued or accruing in accordance with conditions of this Agreement,
whether or not the same shall be payable at the end of such term; 2) That if said taxes, excises and
license fees are not payable at the end of said term, but liability for the payment thereof exists, even
though the same constitute liens upon the Vendor's property, to secure the same to the satisfaction of
the respective officers charged with the collection thereof; and that; 3) That, in the event of default in
the payment or securing of such taxes, excises, and license fees, that Meridian City may withhold
from any payment due the vendor hereunder the estimated amount of such accrued taxes, excises and
license fees for the benefit of all taxing units to which said Vendor is liable.
Agreement for Wireless Area Network Services - Page 2 of 4
12. Entire Agreement: This Agreement contains the entire agreement of the parties and supersedes
any and all other agreements or understandings, oral of written, whether previous to the execution
hereof or contemporaneous herewith.
13. Applicable Law: This Agreement shall be governed by and construed and enforced in
accordance with the laws of the State of Idaho, and the ordinances of the City of Meridian.
14. Approval ReQuired: This Agreement shall not become effective or binding until approved by
the City of Meridian.
15. Indemnification and Insurance: SourceOne, Inc. shall indemnify and save and hold harmless
CITY from and for any and all losses, claims, actions, judgments for damages, or injury to persons or
property and losses and expenses caused or incurred by Source One, Inc., its servants, agents
employees, guests, and business invitees, and not caused by or arising out of the tortious conduct of
CITY or its employees. In addition, Source One, Inc. shall maintain, and specifically agrees that it
will maintain, throughout the term of this Agreement, liability insurance, in which the CITY shall be
named an additional insured in the minimum amount as specified in the Idaho Tort Claims Act set
forth in Title 6, Chapter 9 of the Idaho Code. The limits of insurance shall not be deemed a
limitation of the covenants to indemnify and save and hold harmless CITY; and if CITY becomes
liable for an amount in excess of the insurance limits, herein provided, SourceOne, Inc. covenants
and agrees to indemnify and save and hold harmless CITY from and for all such losses, claims,
actions, or judgments for damages or liability to persons or property. Source One, Inc. shall provide
CITY with a Certificate of Insurance, or other proof of insurance evidencing SourceOne, Inc.'s
compliance with the requirements of this paragraph and file such proof of insurance with the City. In
the event the insurance minimums are changed, SourceOne, Inc. shall immediately submit proof of
compliance with the changed limits.
Additionally, SourceOne, Inc. shall maintain Workers Compensation Insurance regardless of the
number of employees, or lack thereof, in the statutory limits as required by law. It is mutually agreed
and understood by the parties that the Vendor and the vendors' employees, agents, servants, guests
and business invitees, are acting as independent contractors and are in no way employees of the City.
Evidence of all insurance shall be submitted to Meridian City Accounting, 33 East Idaho Avenue,
Meridian, Idaho, 83642.
IN WITNESS WHEREOF, the City and the vendor have executed this Agreement as of the
date first above written.
Agreement for Wireless Area Network Services - Page 3 of 4
CITY OF MERIDIAN
Attest:
Agreement for Wireless Area Network Services - Page 4 of 4
REQUEST FOR QUALIFICATIONS FOR WIRELESS AREA NETWORK SERVICES
CITY OF MERIDIAN
RESPONDING COMPANY:
SOURCEONE INC.
FEBRUARY 18,2005
CONTACT PERSON:
JAY ELLIS
SOURCEONE INC.
420 W. MAIN STREET
SUITE # 300
BOISE, IDAHO 83720
208.381.0679
TABLE OF CONTENTS
I.
Statement of Qualifications
II.
Scope of Services/Skills Required
III.
Information Requested and Submissions
IV.
Proposal Costing
APPENDEX
A. Resumes
B. Original Request for Qualifications (RFQ)
C. Release Form
I. STATEMENT OF QUALIFICATIONS
SourceOne Inc. is responding to the City of Meridian's request for qualifications to sell,
implement, deploy and manage an Enterprise Class Wireless Network Solution.
We understand that the Wireless Network will serve as the primary method of network
communication between the different physical Department locations of the City. The nine
separate locations that we will design a solution for are listed below and costs for hardware,
installation and programming are included.
City Hall
Building / Planning and Zoning / Public Works
Parks and Recreation
Police Station
. Waste Water Treatment Plant
Water Department
Fire Station 1
. Fire Station 2
. Fire Station 3
33 E. Idaho Ave.
660 E. Watertower Ln.
11 W. Bower St.
1401 E. Watertower Ln.
3401 N. Ten Mile
2235 NW 8th St.
540 E. Franklin Rd.
2401 N. Ten Mile
3545 N. Locust Grove
We understand that this Statement of Qualification is to be received by 5:00PM on Friday,
February 18,2005 at:
City of Meridian
Office of the City Clerk
33 East Idaho Ave.
Meridian, ID 83642
All questions will be directed to Terry Paternoster (208) 888-4433.
We understand that if we are awarded this contract, we will be required to finalize and sign a
contract within thirty (30) days of the award. Ifwe are selected to enter into this contract we will
be able to provide proof of workers compensation insurance, professional. liability insurance, and
comprehensive general liability insurance.
SourceOne Inc. is responding to the City of Meridian's Request for Qualifications (RFQ) with
our Teaming Partner Zial Networks. SourceOne will be the primary contractor ("Prime") and
Zial will be the subcontractor ("Sub"). SourceOne Inc. will be the primary point of contact as
the Project Manager. Zial Networks will be the technical liaison providing design and
implementation of the proposed solution on behalf of SourceOne Inc.
II. SCOPE OF SERVICES/SKILLS REQUIRED
1. SourceOne/Zial demonstrated experience providing support of the following include:
. Network Security -Wired networks have created the benchmark for security protocols
throughout enterprise, government and institutional market segments. Unlike a
Wireless LAN like 802.11 b or 802.11 a where the standard is open, Zial uses vendors
that use proprietary communication signaling and data like protocols. Unless a
customer has the specific vendor equipment, it would be almost impossible to
intercept or spoof the wireless data streams. In addition to the proprietary data
format, Zial's preferred vendors use several other security practices such as; Pseudo-
random Transmission scrambling that scrambles the transmission with one of over
500,000 sequences; MAC Address Authentication maintains a user-configurable and
password controlled table of authorized subscribers; MAC Address Filtering can be
configured to filter the downlink traffic stream to prevent a subscriber from
outputting traffic that is destined to another subscriber; Theft protection measures the
distance of the connection to each subscriber, if one of the units is physically moved
to another location, the unit will detect that the distance is different and will notify the
network administrator.
These five techniques, in one combination or another, have provided The Pershing
School District, Digital Easy Chair, Best Western and Tuscan residents with secure
fixed point-to-multipoint wireless networking.
. Network Routing -A typical large IP network, whether an ISP or a large corporate
intranet, will consist of routers performing a number of different roles. It is
convenient to define three major roles corresponding to each layer in the hierarchy:
backbone, distribution, and access. Zial has experience in all three roles. Customers
include Trails West Insurance, Digital Easy Chair, Tuscany Residential and the
Pershing School District. Zial engineers have several certifications acknowledging
the discipline necessary to design and maintain wireless and wired networks.
. Network Monitoring -Zial uses a host and service monitoring system designed to
inform clients, end-users or managers of network problems. When problems are
encountered, the monitoring system can send notifications out to.administrative
contacts in a variety of different ways (email, instant message, SMS, etc.). Current
status information, historical logs, and reports can all be accessed via a web browser.
Some of the other major features included are:
0 Monitoring of network services (SMTP, POP3, HTTP, NNTP, PING, etc.)
0 Simple plug-in design that allows users to easily develop their own host and
service checks.
0 Contact notifications when service or host problems occur and get resolved
(via email or pager).
0 Optional escalation of host and service notification to different contact groups.
0 Ability to acknowledge problems via the web interface.
0 Web interface for viewing current network status, notification and problem
history, log file, etc.
0 Simple authorization scheme that allows you to restrict what users can see and
do from the web.
Zial utilizes its monitoring system for all wired and/or wireless network deployments.
Current customers include Winfinity, LLC; the monitoring system helps outsourced
engineers and customer support identify and resolve connectivity issues with
reliability and consistency; Future Visions satellite backhaul nodes, in conjunction
with its wireless LAN deployments, are monitored for latency, outages and other
protocols requested by the customer.
Set-Up and Maintenance of Enterprise Class Wireless Network Solutions-Zial
provides on-site and telephone support to customers for both wired and wireless
network deployments. Best Western, Winfinity's Choice Properties and Digital Easy
Chair are just a few of Zial's clients that require 24/7 maintenance and resolution
service level agreements. Proxim, Motorola, Cisco and WaveRider wireless wide
area network solutions are the major enterprise class systems that have been deployed
and maintained by Zial engineers and technicians.
2. SourceOne/Zial is submitting the following response based on selling, implementing,
deploying and managing a Proxim Wireless Network Solution.
The Tsunami Multipoint wireless Ethernet system delivers cutting-edge technology built
on over twenty years of wireless innovation at Proxim. Advanced features deliver
reliable, cost-effective to legacy-leased lines, while delivering superlative network
performance. The combined throughput and reliability make the Tsunami Multipoint
systems perfect for high-performance campus networks, and densely populated last mile
Internet access. This point-to-point system includes the following engineering
specifications.
Important Note: The provided calculations below are not a guarantee of link
performance. The data is provided in order to assist with the design of a wireless link
using a Tsunami Multipoint product. The calculated performance may be useful for
comparison with the actual system when installed. These calculations assume an
unobstructed line-of-site radio path with adequate clearance for antemia height above
terrain and obstructions. The availability and outage results are based on the industry-
standard formulas and use the manufacturer's specified performance for transmitter
output power, receiver threshold, and antenna gain. Standard factors apply for the terrain
type and current climate conditions, assuming no unusual or multipath propagation.
Proxim's link performance predictions:
City Hall to Water Tower
Waste Water Dept.
Police Station
Water Dept.
Fire Station 1
Parks & Rec.
Fire Station 2
Public Works
Fire Station 3
100%
99.9988%
100%
99.999983%
100%
100%
99.99974%
100%
99.99965%
Proxim's performance predictions for minute downtime per year per link:
City Hall to Water Tower
Waste Water Dept.
Police Station
Water Dept.
Fire Station 1
Parks & Recreation
Fire Station 2
Public Works
Fire Station 3
0 minlyr
6.2 minlyr
.01 minlyr
.87 minlyr
.0 minlyr
.0 minlyr
5.53 minlyr
0 minlyr
7.31 minlyr
Proxim's fade margin calculations for each link:
City Hall to Water Tower
Waste Water Dept.
32.1 dB
11.4 dB
Police Station
Water Dept.
Fire Station 1
Parks & Recreation
Fire Station 2
Public Works
Fire Station 3
18.9 dB
10.5 dB
32.8 dB
22.4 dB
13.5 dB
23.6 dB
13.0 dB
The proposed Proxim wireless solution achieves the requested 100Mbps backhaul
link, with 60Mbps to the distributed network nodes with the exception of the Waste
Water Treatment Plant; this site sits on the outer edge ofProxim's recommended fade
margin calculation necessary to achieve the desired 60Mbps.
Please note that all of the above calculations have been reviewed and approved by
Proximo All of these calculations are within their recommendations. SourceOne and
Zial have the full support of the manufacturer and its engineers. References can be
made available upon request.
Performance, capacity and scalability are critical concerns in designing municipality
networks. Whether it's expanding service footprint or connecting buildings, system
performance dictates the success of critical applications and communications. The
Tsunami Multipoint offers:
Industry-leading 60Mbps and 20Mbps over-the-air transmission rates.
Unrivaled 54Mbps and 18Mbps throughput rates-200% higher than closest
competitor.
99.99%+ effective interference prevention, yielding superior performance in high-
density areas.
6 milesll Okm range, easily linking sites and extending VoIP functionality.
3. Security and other requirements of solutions:
Proxim uses proprietary communication signaling and data-link protocol (as
aforementioned in Section II, Part I).
SourceOne has read and understands the Information Systems Executive Committee's
(ISEC) document related to concerns in deploying wireless networking solutions for
public entities. The Proxim solution we are proposing takes into account those
concerns and do address them.
SourceOne's proposed Proxim solution incorporates a system that contains a user-
configurable and password controlled table of authorized subscriber unit MAC
addresses.
ZIAL-
E
0
R
K
s
T
w
Police Station
Tsunami Multipoint SU
Link Budget
Availability -1 00%
Outage TIme - .01 min/yr
City Hall- Water Tower
100Mb 5.3/5.8GHz Proxlm Bridge
696301-27720-51A1/A2
Link Budget
Availabiiity - 100%
Outage TIme - 0 min/yr
Waste Water Dept
Tsunami Multipoint SU
Link Budget
Availability-99.9988%
Outage Time-62 min/yr
Fire Station 3
Tsunami Multipoint SU
Link Budget
Availability-99.99965%
Outage Time-7.31 minlyr
Fire Station 1
Tsunami Multipoint SU
Link Budget
Availabillty-100%
Outage Time - 0 min/yr
Parks and Rec
Tsunami MultipointSU
Link Budget
Availability-100%
Outage TIme - 0 min/yr
Fire Station 2
Tsunami MultipointSU
Link Budget
Availability-99.99974%
Outage Time-45.53 min/yr
Public Works
Tsunami Multipoint SU
Link Budget
Availability-100%
Outage Time - 0 min/yr
III. INFORMATION REQUESTED AND SUBMISSIONS
Three copies of SourceOne's response are submitted. Our response does not exceed fifteen (15)
pages not including the appendices.
B. To demonstrate our experience and qualifications we are providing the following
information:
1. SourceOne Inc. is a voice and data technologies solutions company located at 420
W. Main St., Ste # 300, Boise, Idaho, 83720. We specialize in planning,
designing and implementing Enterprise voice and data networking solutions. Our
products and services offers include enterprise voice and data servers including
IP, Voice Applications, Messaging Applications, SP Implementation, HACMP,
Storage Management, ESS/SAN Integration Services, Server Consolidation and
Security/Wireless Applications. SourceOne has on staff certified technical
personnel and network designers. We do also partner with companies who have
specialized technical personnel to team on certain projects. For this project
SourceOne has enlisted Zial Networks, Inc. located at the Curtis Tech Center,
6065 Corporal Lane, Boise, Idaho 83704 to enter into a teaming agreement to
provide the technical and implementation functions of the City of Meridian's
wireless network project. Zial Networks Inc. is a leading Internet Protocol (IP)
systems integration company. They assist their clients in forging digital
strategies, optimizing communications, improving customer relationships, and
creating operational efficiencies. Zial's our broad range of expertise encompasses
technologies ranging from current industry standards to leading edge and
emerging platforms. From wireless wide area networks in rural communities, to
commercial and residential wireless surveillance systems, to Voice over IP
services for small and medium size businesses.
2. Principles of SourceOne, Inc. are:
Steve Sells, owner and President
. Ann Sells, owner and Executive Vice President
Principles of Zial Networks, Inc. are:
Chris Adams, owner and President
3. SourceOne Date ofIncorporation: July 4, 1995
Zial Networks Date ofIncorporation: February 19,2003
4. SourceOne Hours of Operation: Monday through Friday, 8:00am - 5:00pm
(MST).
Zial Networks Hours of Operation: Monday through Friday, 8:00am - 6:00pm
(MST).
5. SourceOne staffmg turnover ratios per year: 16% for full time employees.
Zial Networks Staffmg turnover ratios per year: 0% for full time employees.
6. Zial Networks Technical Certifications of support agents:
Cisco, CCNA, Certified Academic Instructor
Proxim, Certified Hot Spot Specialist (PCHS), Certified WiFi Engineer
(PC WE), Certified Broadband Engineer (PCBA)
Motorola Canopy Authorized Solutions Provider, Advanced Technician
Certification
. Network + Certification
7. Zial Networks number of total support staff available: Three (3) support staff
available.
8. SourceOne names, abilities, qualifications, and experience of key personnel:
Jay Ellis, Project Manager. Responsible for managing the overall project
from planning, design through implementation. 1 will be the single point
of contact for the City of Meridian for this project. My experience that is
pertinent to this project is my eight (8) years sales and sales management
experience with Micron PC and my two (2) years of planning, designing
and implementing voice & data networks for SourceOne Inc.
Zial Networks names, abilities, qualifications, and experience of key personnel:
John Crowell is responsible for systems design, deployment, monitoring
practices and maintenance response programs. John is also responsible for
tower structural design and installation for all Municipality and Wide Area
Networks. John holds an AAS in Electronics Engineering Technology.
Steve Garwick is responsible for networking protocols for voice and data.
Steve is also involved in the resolution of network issues, either as on-site
support, or via telephone. Steve holds an MS in Mechanical Engineering.
Tom Pickren has over twenty-five years of experience in the
telecommunications industry holding management positions with carriers,
equipment vendors, private networks and serving as a consultant to all of
the above. He has worked for industry-leading start-ups, such as WilTel
certifications from several vendors including Proximo Mr. Pickren holds a
BSEE in Electrical Engineering.
9. List of prior work or projects completed by Zial Networks:
. Digital Easy Chair-Radio Frequency engineering, deployment,
monitoring and maintenance for a Wireless Internet Service Provider
(ISP).
. Tuscany-Radio Frequency engineering, deployment, monitoring and
maintenance for a Competitive Local Exchange Carrier (CLEC) with the
intent to distribute broadband to a new residential community to supply
Internet and Voice over IP.
. BestCom-Best Western preferred vendor for engineering, deploying,
monitoring and maintaining Best Western Properties throughout the US.
. Future Vision-Provides satellite broadband to remote locations
throughout the US to hotels, RV parks, Schools and communities.
Winfinity-A recently funded California start-up deploying wireless
networks in Choice Hotel Properties with research and development,
engineering, deployment, project management, provisioning, monitoring
and maintenance services to each unique property.
10. Attributes distinguishing SourceOne and Zial Networks from other companies
offering similar services are:
SourceOne's extensive experience in deploying Enterprise voice and data
networking solutions across the Country to Commercial and Government
entities.
SourceOne ranked # 44 on the 2004 Idaho Private 75.
SourceOne's recognized customer base in the Boise valley includes;
Micron Technology, Idaho State Dept of Transportation, Idaho State
Insurance Fund, Idaho State Dept of Insurance, Idaho Army National
Guard, Albertsons, St. Lukes Regional Medical Center, MPC Computers,
Blue Cross ofIdaho, and Intermountain Gas to name a few. All of these
customers are pertinent to demonstrate our ability to manage Enterprise
level technology solutions.
SourceOne is a Premier IBM Business Partner and an IBM Letter of
Supply holder. IBM recognizes SourceOne as a top I % Business Partner
in the nation.
SourcOne is a Silver Level A vaya Business Partner and 3 Star Services
Partner authorized on Avaya's GSA schedule.
SourceOne is a Cisco Business Partner and through a Teaming Agreement
we have Cisco CCNA and CCNP Engineering resources available.
. Zial Networks provides a Proxim, Certified Hot Spot Specialist (PCHS),
Certified WiFi Engineer (PCWE), Certified Broadband Engineer (PCBA),
which is specific and relevant to the City of Meridian's wireless WAN
project.
11. SourceOne level's and type's of insurance carried:
Employment Practices Liability:
Aggregate Limit
Commercial Liability/Property:
Umbrella:
$1,000,000
$1,000,000
$4,000,000
Zial Networks level's and type's of insurance carried:
General Liability -aggregate $2,000,000
General Liability -occurrence $1,000,000
Products/Complete Operations $2,000,000
Umbrella $2,000,000
Deductible $500
12. SourceOne references: (SourceOne References listed are to demonstrate
SourceOne's ability to manage Enterprise technology projects. References for
"similar" wireless WAN projects listed under Zial Networks).
Rick Mills - Dept oflnterior/A viation Management (208) 433-5050
Jan Marshall- Blue Cross of Idaho (208) 331-7571
James Whittaker - MPC Computers (208) 893-3799
Rob Rydalch - Crucial Technologies (208) 363-5775
Zial Networks references:
Chris Hansen-Tuscany
Shane Coppess-Digital Easy Chair
Jerrel Fielder-WinfinitY
Joe Feyerheisen-Future Visions
(208) 629-4190
(208) 353-3904
(925) 552-0680
(562) 572-7210
13. Fee Schedules:
. Contract rates during business hours:
. Contract rates after business hours, weekends, holidays:
. Minimum billing rates and time periods:
YzHr.
$125.00/Hr.
$250.00/Hr.
$65.00 or min.
IV. PROPOSAL COSTING
Remote Sites Total
5.2-5.8 GHz Antenna Directional Antenna 4 $2,827.95
MP.lla rugged SU w/o Radio 4 $3,454.54
antenna
MP.lla rugged SU w/ Radio 4 $4,146.14
antenna
Multipoint Accessories Termination Kit 8 $283.02
Multipoint Accessories Wall Mount Kit 4 $141.51
Mount Accessories Universal Clamp Set 8 $300.90
Mount Accessories 60" Non Pen RoofMt 5 $543.24
Mount Accessories 5' Light Duty Tripod 4 $175.67
Material LMR400 Coaxial 500 $279.19
$12,152.16
Water Tower oint of Presence-POP Q Total
5.2-5.8 GHz Antenna Directional Antenna 2 $1,413.98
5.8 GHz 17 Dbi Directional Antenna (PMP: Water 3 $1,164.48
Tower)
MP.lla rugged BSU Radio 3 $5,184.41
Multipoint Accessories BSU Termination Kit 3 $106.13
5.8 GHz 100MB Bridge Radio 1 $18,136.82
Al
5.8 GHz 100MB Bridge Radio $18,136.82
A2
$44,142.64
One MP.lla w/antenna for
Parts Kit redundancy at City Hall. One
MP.lla w/antenna, one MP.lla Qty Total
w/out antenna & one 5.2-5.8 Antenna
as back u units.
MP.lla rugged SU w/o Radio $863.64
antenna
MP.llarugged SU w/ Radio 2 $2,073.07
antenna
5.2-5.8GHz Antenna Directional Antenna $706.98
$3,643.69
Total Equipment $59,938.49
Expenditure
Labor
Labor Configuration, Installation and 64 $8,000.00
Testing
Water Tower {Point of Presence-POP)
Labor Configuration, Installation and 16 $2,000.00
Testing
Testing and
Customization
Labor IP routing, frequency planning, 20 $2,500.00
throughput analysis
System analysis, site documentation
Total Labor $12,500.00
Expenditnre
Total $72,438.49
Maintenance Zial Networks Annual Maintenance $5,686.00
Cost
Total Capital $78,124.49
Outlav
Maintenance for the City of Meridian's Proxim Wireless WAN Solution is offered by Zial Networks. A
Service Level Agreement between the City of Meridian and Zial Networks is to be drafted and
agreed upon by both parties once all items are in place.
Support is from 7AM to 7PM, seven days per week; 2-Hour Response, 4-Hour Resolution. Every
effort will be made to resolve support issues during the same day the support request Is made.
Zial will be responsibie to monitor the network, notify the City of Meridian of scheduled
maintenance, act as the liaison between Proxlm and the City of Meridian for patches, updates, etc.
In the event a Proxim unit fails, Zial will provide the labor services to replace the unit.
Proxlm Extended Warranty policy Is that the City of Meridian, if it chooses, may purchase additional
warranty (up to 3 years beyond the standard warranty by product) on the above Proxim equipment
prior and up until the original manufacturer warranty expires. See attached Proxim Statement of
Warranty.
Proxim Extended Warrantv Cost:
Ontion # 2
Extended
Warranty ServPak
Part Number Description List Price Units Sell
PTP-l-EW I Year Extended Warranty on any Tsunami Point to $ 1,050.00 2 $ 2,100.00
Point Unit*
PTP-2-EW 2 Year Extended Warranty on any Tsunami Point to $ 2,000.00 2 $ 4,000.00
Point Unit*
PTP-3-EW 3 Year Extended Warranty on any Tsunami Point to $ 2,650.00 2 $ 5,300.00
Point Unit*
*Includes all Tsunami Point to Point Units
except the Tsunami 480 (301-27900-G)
MPQBll-BSU-l- 1 Year Extended Warranty on Tsunami MP.ll/QB $ 120.00 3 $ 360.00
EW 11 Base Station Unit
MPQBll-BSU-2- 2 Year Extended Warranty on Tsunami MP.lI/QB $ 220.00 3 $ 660.00
EW 11 Base Station Unit
MPQBll-BSU-3- 3 Year Extended Warranty on Tsunami MP.lI/QB $ 290.00 3 $ 870.00
EW 11 Base Station Unit
Includes: 2411BSU, 5054-BSU, 2411QB, 5054-
BSUR
MPll-SU-l-EW I Year Extended Warranty on Tsunami MPII $ 60.00 8 $ 480.00
Subcriber Unit
MPll-SU-2-EW 2 Year Extended Warranty on Tsunami MPII $ 110.00 8 $ 880.00
Subcriber Unit
MPll-SU-3-EW 3 Year Extended Warranty on Tsunami MPII $ 140.00 8 $ 1,120.00
Subcriber Unit
Includes: 2411SU, 2411RSU, 5054-RSU-W A,
5054-SU, 5054-SUR, 5054SUA
p r o,L<í m
Statement of Warranty
Warranty Coverage - Proxim Corporation warrants that its Products are manufactured solely
from new parts, conform substantially to specifications, and will be free of defects in material and
workmanship for a Warranty Period of 1 Year from the date of purchase except as follows:
Lynx point-to-point; Tsunami point-to-point: 2 Years
ORiNOCO adapter cards: 3 Years
Repair or Replacement - In the event a Product fails to perform in accordance with its
specification during the Warranty Period, Proxim offers return-ta-factory repair or replacement,
with a thirty (30) business-day turnaround from the date of receipt of the defective Product at a
Proxim Corporation Repair Center. When Proxim has reasonably determined that a retumed
Product is defective and is still under Warranty, Proxim shall, at its option, either: (a) repair the
defective Product; (b) replace the defective Product with a refurbished Product that is equivalent
to the original; or (c) where repair or replacement cannot be accomplished, refund the price paid
for the defective Product. The Warranty Period for repaired or replacement Products shall be
ninety (90) days or the remainder of the original Warranty Period, whichever is longer. This
constitutes Buyer's sole and exclusive remedy and Proxim's sole and exclusive liability under this
Warranty.
Limitations of Warranty - The express warranties set forth in this Agreement will not apply to
defects in a Product caused; (i) through no fault of Proxim during shipment to or from Buyer, (ii)
by the use of software other than that provided with or installed in the Product, (iii) by the use or
operation of the Product in an application or environment other than that intended or
recommended by Proxim, (iv) by modifications, alterations, or repairs made to the Product by any
party other than Proxim or Proxim's authorized repair partners, (v) by the Product being subjected
to unusual physical or electrical stress, or (vii) by failure of Buyer to compiy with any of the return
procedures specified in this Statement of Warranty.
Support Procedures - Buyer should return defective LAN Products 1 within the first 30 days to
the merchant from which the Products were purchased. Buyer can contact a Proxim Customer
Service Center either by telephone or via web. Calls for support for Products that are near the
end of their warranty period should be made not longer than seven (7) days after expiration of
warranty. Repair of Products that are out of warranty will be subject to a repair fee. Contact
information is shown below. Additional support information can be found at Proxim's web site at
htto:/Isuooort.oroxim.com.
LAN Products': Domestic calls: 866-674-6626
International calis:408-542-5390
WAN Products':Domestic calls: 866-674-6626
International calls:408-542-5390
When contacting the Customer Service Center for support, Buyer should be prepared to provide
the Product description and serial number and a description of the problem. The serial number
should be on the Product.
In the event the Customer Service Center determines that the problem can be corrected with a
software update, Buyer might be instructed to download the update from Proxim's web site or, if
that's not possible, the update will be sent to Buyer. In the event the Customer Service Center
instructs Buyer to return the Product to Proxim for repair or replacement, the Customer Service
(24 hours per day, 7 days per week)
(8:00 A.M. - 5:00 P.M. M-F Pacific Time)
1 LAN products include: ORiNOCO
, WAN products Include: Lynx, Tsunami, Tsunami MP, Tsunami Quickbridge
March 9, 2004
Page 1 012
Statement of Warranty
Center will provide Buyer a Return Material Authorization ("RMA") number and shipping
instructions. Buyer must return the defective Product to Proxim, properly packaged to prevent
damage, shipping prepaid, with the RMA number prominently displayed on the outside of the
container.
Calls to the Customer Service Center for reasons other than Product failure will not be accepted
unless Buyer has purchased a Proxim Service Contract or the callis made within the first thirty
(30) days of the Product's invoice date. Calls that are outside of the 3D-day free support time will
be charged a fee of $25.00 (US Dollars) per Support Call.
If Proxim reasonably determines that a returned Product is not defective or Is not covered
by the terms of this Warranty, Buyer shall be charged a service charge and return shipping
charges.
Other Information
Search Knowledgebase - Proxim stores all resolved problems in a solution database:
http://suPPort.proxim.com.
Ask a Question or Open an Issue - Submit a question or open an issue to Proxim technical
support staff: http://support.proxim.com/cqi-bin/proxim.cfq/php/enduser/ask.php.
Other Adapter Cards - Proxim does not support internal mini-PCI devices that are built Into
laptop computers, even if identified as "ORiNOCO" devices. Customers having such devices
should contact the laptop vendo~s technical support for assistance.
For support for a PCMCIA card carrying a brand name other than Proxim, ORiNOCO, Lucent,
Wavelan, or Skyline, Customer should contact the brand vendor's technical support for
assistance.
March 9, 2004
Page 2 of2
APPENDEX A
RESUMES
APPENDEX B
ORIGINAL REQUEST FOR QUALIFICATIONS (RFQ)
APPENDEX C
RELEASE FORM
City of Meridian Time Line
Week of:
April II
April 18
April 18
April 25
May 2
May 2
May 9
May 16
June 16
April 14,2005
Overview:
Statement of Work - Delivered to City of Meridian
Contract Signed. Order Equipment.
Zial Pre-Site Walk Through.
Phase I: Site-by-Site infTastructure. (Not Proxim gear).
Phase 2: Site-by-Site Proxim Installation.
City of Meridian will have routers in place and internal infrastructure in place.
Phase 3: Physical Cut; Test; Verification.
Phase 4: "Go Live"
Acceptance Document Sign Off (30 days post installation).
The above timeJine represents SourceOne's best estimate to deploy the Wireless WAN Solution based
on our knowledge of implementing such a solution.
Conference calls between SourceOne and the City of Meridian will take place before each phase begins
to discuss progress and any issues/concerns that may need discussion. The calls will be pre-scheduled
and will take place at an agreeable time and date where both parties are available as per the timeline.
During the above calls the time line will be updated as needed as the project progresses. SourceOne will
discuss all changes to the tirneline with the City of Meridian prior to implementing such changes. The
City of Meridian is to inform SourceOne iff or any reason the City needs to make changes to the
timeJine as well.
SourceOne will be the primary point of contact for this project from beginning to sign off by the City of
Meridian.
Statement of Work Agreement
Between
SourceOne, Inc. and The City of Meridian
INTRODUCTION
The City of Meridian has requested services from SourceOne, Inc. to implement a
Wireless WAN (Wide Area Network) Solution.
SCOPE:
0 SourceOne (S1) will provide Project Management, Engineering, Staging,
Configuration and Installation Services for the Implementation of the Wireless
WAN Solution.
0 A S1 Project Manager (and/or Project Lead) will manage the implementation. S1
will stage the equipment to verify the components work properly and will replace
any defective units.
S1 APPROACH:
To accomplish the implementation described in the Scope, SourceOne will perform the
following tasks:
Off-Site Work:
0 S1 Project Manager schedules "kick off' meeting with The City of Meridian client
team and S1 Technical team to confirm all requirements, timelines and objectives
for project plan.
0 Pre-Installation Engineering includes: review of hardware requirements and
interoperability issues, determine required software levels, and review site
readiness. Site reviews will include:
. Verify cable paths.
. Verify grounding points.
. RF (radio link) paths.
. Confirming mounting locations.
. Generate site-specific materials list (used to insure that technicians have
everything required for each site).
. Submit pre-construction site plans to IT Director.
. Acceptance of construction site plans by IT Director.
Confidential
Page 1
4/12/2005
CJ Staging Coordinator responsibilities will verify component list and configuration
against the sales order, manage the production schedule to meet The City of
Meridian scheduling requirements, and coordinate shipping logistics with
distribution operations.
CJ Staging Engineer will unpack, inspect and inventory all components, fully
assemble each system, verify software load, recheck hardware configuration
against order. Configure all radios to design specifications. Bench test each
radio for RF and Ethernet operations, throughput and data rates.
On-Site Work:
CJ Cutover meeting with End User. Review turn-up of Wireless WAN Solution.
CJ System integration and installation includes: rack, shelf or wall mount of system
in specified location; connect power and network cables, program and test per
design review meeting. Install Cat5 cabling and grounding wires to each sites
predetermined mounting point. Terminate and test Cat5 and IF cables.
Complete grounding circuits. Install site-specific mounting equipment and non-
penetration roof mounts with appropriate fasteners. Install and align radios and
conduct initial link tests.
Installation Site Order: Water Tower, City Hall, Public Works, Police
Station, FS1, Parks and Recreation, Water Dept. FS2, FS3, Waste Water.
CJ Administrator Training for the Wireless WAN Solution for designated client
representative. Provided during cutover, post cutover and throughout the 30-day
burn-in period.
Username and passwords.
Web interface login procedure.
IP routing interface (GUI if applicable).
CUSTOMER RESPONSIBILITES AND CONSIDERATIONS:
The City of Meridian is responsible for any delays caused by the lack of completed site
preparation. If failure to meet the responsibilities specified in this Statement of Work
causes delays or wait time for SourceOne or its agents, The City of Meridian agrees to
pay SourceOne at its current hourly rates, including travel and other expenses.
The City of Meridian will be responsible for:
CJ All required Electrical Outlets, Surge Protection and UPS for Systems.
0 The required power for this solution is provided via Power Injectors and
will be installed in the server room / telecom room or any designated area
approved by IT director in the construction.
0 110V with standard 5-15R (3-Prong) Receptacle will need to be available
at the location.
CJ All required floor, rack and wall space.
CJ SourceOne will provide any necessary mounting equipment for the products
being implemented if nothing exists that can be utilized already.
Confidential
Page 2
4/12/2005
0 If any of the sites have changed that will affect the installation from the time we
performed the site survey up in till installation, the City of Meridian is to notify
SourceOne.
0 Procurement of Equipment per project timelines (based on lead-time from
vendor).
0 SourceOne will order the equipment as soon as the City of Meridian signs
off on the mutually agreed upon Statement of Work and issues a
Purchase Order to SourceOne authorizing the purchase.
0 Assign designated Administrator for training, and organize End-User training for
pre-determined scheduled date.
0 SourceOne is providing System Administrator training. No End-User
training applies for this project.
0 Any post-installation firmware downloads and system back-ups (if programming
changes made) are customer responsibility.
0 Under the maintenance contract with lial Networks, firmware downloads
and system back-ups are to be done by lial.
0 Equipment Returns In the event Buyer desires to return Equipment to Seller,
Buyer must contact the Seller and obtain a Return Material Authorization ("RMA")
number. No returns will be accepted without a valid RMA number. Equipment
returned for exchange or sales credit within thirty (30) days of the shipping date
is not subject to a restocking fee. Equipment returned for exchange or sales
credit after the initial thirty (30) days, but within sixty (60) days of the shipping
date may be subject to a fifteen percent (15%) restocking fee. No returns or
exchanges will be accepted after sixty (60) days. Shipping and handling charges
are not refundable. To be eligible for return or exchange, equipment must be in
brand new condition and unopened, complete with all original components,
documentation, original packaging and warranty cards. Scratched or damaged
equipment cannot be returned under any circumstances. Cables, enclosures,
custom made products, and special order items cannot be returned.
0 All work performed is considered to be during normal business hours unless
stated in SOW. Normal business hours are defined as 8:00 am to 5:00 pm
Monday through Friday, excluding S1 holidays.
0 Standard SourceOne Terms and Conditions apply.
ACCEPTANCE:
After (30) thirty days of consistent up time, SourceOne, Inc, shall notify The City of
Meridian of completion of Project by providing an Acceptance Document (AD). Upon
notification, The City of Meridian has five (5) working days to schedule appropriate
personnel to review the Services performed and sign the AD. Signing of the AD, or The
City of Meridian's failure to respond within the designated five (5) day period, signifies
The City of Meridian's acceptance of the Services performed.
Confidential
Page 3
4/12/2005
CHANGE MANAGEMENT:
It may become necessary to amend this Statement of Work (SOW) for reasons
including, but not limited to, the following:
[J The City of Meridian changes the scope of work or specifications of Services.
[J The City of Meridian changes the Implementation Plan.
[J Non-availability of resources which are beyond either party's control; and/or
[J Environmental or architectural impediments not previously identified.
In the event either party desires to change this Statement of Work, the following
procedures will apply:
The Party requesting the change will deliver a Change Request document to the other
party (email is acceptable). The request will describe the nature of the change, the
reason for the change, and the effect the change will have on the Scope of Work, which
may include changes to the Deliverables. Pricing and the Implementation Schedule. The
designated Program/Project Manager of the requesting party will review the proposed
change with his/her counterpart. The parties will evaluate the Change Request and
negotiate in good faith the changes to the Services and the additional charges, if any,
required to implement Change Request. Upon execution of Change Request, said
Change Request will be incorporated into, and made a part of, this Scope of Work.
The City of Meridian
SourceOne, Inc.
By:
By:
Title
Title:
Name:
Name:
Date:
Date:
Confidential
Page 4
4/12/2005
ACCEPTANCE DOCUMENT
Company Name:
Installation Date:
The Undersigned hereby certifies that all the equipment and
implementation services described in the Statement of Work
agreement between The City of Meridian and SourceOne, Inc., dated
April 12, 2005, has been furnished and that delivery and installation
of this equipment has been fully completed as required. Further, all
conditions and terms of the Statement of Work have been reviewed
and acknowledged.
Date of Acceptance:
Customer
Signature
Title
Confidential
Page 5
4/12/2005
PRICES:
SHIPMENT:
Sou r c e!!5~::1
~
SOURCEONE, INC. STANDARD TERMS AND CONDITIONS
Prices quoted are valid (30) days from date of quotation unless otherwise noted: All
prices are quoted without sales, revenue, or use tax and are fully taxable unless buyer
provides seller with valid reseller's certificate or tax exemption form.
Uniess otherwise requested on the buyer's purchase order, the foliowing is standard
shipping procedure:
All goods are shipped FOB - Boise, Idaho via the most economicai method. The
minimum shipping and handling charge is $5.00.
Shipments received with shipping damage should be refused by the buyer and a claim
filed with SourceOne shipping department. Shipments received with concealed shipping
damage are the responsibility of the buyer and the carrier. All claims for shortages or
incorrect merchandise must be made to seller within 10 days of shipment.
DEFECTIVE/DOA
RETURNS: Defective/DOA products must be reported within 15 days of the date of invoice. Products
will not be accepted without a Return Merchandise Authorization (RMA) number first
being assigned. Product must be returned within 10 days of the issuance of the RMA
number.
RETURNS FOR
CREDIT: Returns of stocked products for credit wiil be accepted for 30 days from the date of order.
If the product is unopened and returned within the 30 day window, buyer is responsible
for a 10% restock fee, applicable charges for missing/damaged items and freight charges
on the original invoice. SourceOne will not accept stocked product for return after 30
days from the invoice date.
Return of any unopened non-stocked product is allowed for 30 days from the date of the
order but is subject to a 25% restock fee as well as freight charges from the original
invoice. Non-stocked product that has been opened can be returned only at the
discretion of SourceOne but a return is not guaranteed nor in any way implied at the time
of purchase.
PAYMENT:
SourceOne's standard terms, with approved credit, is Net 30 days from date of shipment.
If an invoice is not paid within the stated terms, buyer is liabie for interest charges on the
unpaid balance of 114% per month (18% annual rate). If partial shipments are requested
and allowed, seller must receive payments within the allowed terms for any partial
shipments received. The terms of payment may be changed or credit withdrawn at any
time the seller deems necessary. Seller may require full or partial payment in advance.
Non-sufficient funds checks received by the seller from the buyer are subject to a $25.00
service charge. Seller reserves a security interest in all products sold to buyer and in
proceeds thereof in the amount of buyer's purchase price until all such products have
been paid for in full. Buyer is also responsible for all costs in perfecting the security
interest along with all costs incurred by the seller in collecting any monies due seller by
buyer.
Signature
Date