HomeMy WebLinkAbout2019-03-19Meridian City Council March 19, 2019.
A Meeting of the Meridian City Council was called to order at 6:05 p.m., Tuesday, March
19, 2019, by Mayor Tammy de Weerd.
Members Present: Tammy de Weerd, Joe Borton, Luke Cavener, Ty Palmer, Anne Little
Roberts and Treg Bernt.
Members Absent: Genesis Milam
Also present: C.Jay Coles, Bill Nary, Bill Parsons, Clint Dolsby, Shawn Harper, Berle
Stokes, Joe Bongiorno, Robert Simison, Vincent Koontz, Kaycee Emery, Mike Barton,
and Dean Willis.
Item 1: Roll-call Attendance:
Roll call.
X__ Anne Little Roberts X _ _Joe Borton
X___ Ty Palmer X__ Treg Bernt
_______Genesis Milam _X___Lucas Cavener
__X_ Mayor Tammy de Weerd
De Weerd: Thank you for your patience. We appreciate you joining us here this evening.
For the record it is Tuesday, March 19th. It's a few minutes after 6:00. I better put on my
glasses. Oh, it's five minutes after 6:00. Mr. Clerk, will you, please start with roll call
attendance.
Item 2: Pledge of Allegiance
De Weerd: Item No. is our Pledge of Allegiance. If you will rise and join us in the pledge
to our flag.
(Pledge of Allegiance recited.)
Item 3: Community Invocation by Larry Woodard of Ten Mile Christian Church
De Weerd: Item 3 is our community invocation. Well, there he is. Larry Woodard with
the Ten Mile Christian Church is here to lead us. If you will, please, join us in the
community invocation or take this as an opportunity for a moment of reflection.
Woodard: Thank you. Thank you, Mayor.
De Weerd: Thank you for joining us, Larry.
Woodard: Our Dear Heavenly Father, we pause before our Council meeting tonight to
ask for your oversight of these proceedings. Give each of the Council Members and the
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Mayor wisdom tonight as they take up city business. We also pray tonight for the safety
of our police and firemen as we witness the slow rise of crime that comes with a city of
106,000 people. Keep them safe in their daily patrols and fire runs. We thank you for the
steps being taken to make our city a better place to live. We rejoice in the groundbreaking
for a new fire station in the south of town. We see roadwork is progressing on Locust
Grove. Costco will soon be coming to Ten Mile and Chinden to add food services to that
corner of town and Winco is thinking about doing it in the east. We pray tonight for the
youth of this city. We thank you that our Mayor has put an emphasis on youth and it
seems to be paying off . Tonight we glance at our agenda and we see several items of
general interest. We pray that the Council considers all comments and makes decisions
that are sound and positive. Lastly I pray for the health and the families of each Council
Member, along with the Mayor and you will watch over them and keep them well, in Jesus'
name, amen.
Item 4: Adoption of Agenda
De Weerd: Thank you, Larry. Item 4 is the adoption of the agenda.
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: A couple of changes. Item 6-D on the Consent Agenda can be removed. It's the
same as 6-C. It's just a duplicate. And, then, not a change, but just a heads up that Item
9-E is going to be -- there is a request to continue that. So, it will stay on the agenda, but
it will be requested to be continued. So, with that one change on the Consent Agenda I
move that we adopt the agenda.
Cavener: Second.
Borton: I have a motion and a second to adopt the agenda as amended. All those in
favor say aye. All ayes.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
Item 5: Future Meeting Topics - Public Forum (Up to 30 Minutes Maximum)
De Weerd: Item 5. Mr. Clerk.
Coles: Thank you, Madam Mayor. No signups this evening.
Item 6: Consent Agenda [Action Item]
A. Approve Minutes of February 21, 2019 Joint Meeting with City
Council and Planning and Zoning Commission
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B. Approve Minutes of March 5, 2018 City Council Regular Meeting
C. Stonemont Subdivision No. 1 Sanitary Sewer and Water Main
Easement
E. TM Crossing Subdivision Water Main Easement #1
F. Verado Subdivision No. 3 Sanitary Sewer Easement
G. Final Plat for Oaks North Subdivision No. 1 (H-2019-0014) by Toll
Southwest LLC, Located on the North side of W. McMillan Rd.
midway between N. McDermott Rd. and N. Black Cat Rd.
H. Final Plat for Fairbourne Subdivision No. 1 (H-2019-0017) by
Fairbourne Development, LLC, Located at 6745 N. Black Cat Rd.
I. Final Plat for Fairbourne Subdivision No. 2 (H-2019-0015) by
Fairbourne Development, LLC, Located at the NW corner of N.
Black Cat Rd. and W. Chinden Blvd.
J. Final Order for Bicentennial Farm Subdivision No. 3 (H-2019-
0018) by Toll ID I, LLC, Located at 3880 E. Lake Hazel Rd.
K. Final Order for Third Street Square Subdivision (H-2019-0009)
by Trenten Seltzer, Located at 324 NE 3rd St.
L. Findings of Fact, Conclusions of Law for Eagle Commons at
Overland (H-2019-0016) by James E. Kissler, LLC, Located
North of E. Overland Rd. and East of S. Eagle Rd.
M. Findings of Fact, Conclusions of Law for Rackham Subdivision
(H-2019-0005) by BVA Development, Located at 1020 S. Eagle
Rd.
N. Addendum to Development Agreement for East Ridge Estates
(H-2017-0129) with C15 LLC and C4 Land LLC (OWNERS) and
DevCo LLC (DEVELOPER) located north of E. Lake Hazel Road,
west of S. Eagle Road, in the southeast 1/4 of Section 32,
Township 3N., Range 1E.
O. Approval of PO # 19-0267 for Monthly Shooting Range
Membership for Sworn Officers for the Not-to-Exceed amount
of $58,999.92.
P. Approval of Contract to Cougar Excavation, LLC for the “Water
Main Extension at Victory & Ten Mile” project for a Not-To -
Exceed amount of $1,151,519.56.
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Q. Acceptance of FY2018 Audit Report
R. AP Invoices for Payment 03/11/19 - $625,205.03
S. AP Invoices for Payment 03/13/19 - $24,308.07
T. AP Invoices for Payment 03/20/19 - $2,877,407.90
De Weerd: Okay. Thank you. Item 6 is under our Consent Agenda.
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: With the removal of 6-D, I move that we approved the Consent Agenda as
published and for the Mayor to sign and Clerk to attest.
Cavener: Second.
De Weerd: I have a motion and a second to approve the Consent Agenda. Mr. Clerk, will
you call roll.
Roll call: Borton, yea; Milam, absent; Cavener, yea; Palmer, yea; Little Roberts, yea;
Bernt, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
Item 7: Items Moved From The Consent Agenda [Action Item]
De Weerd: There were no items moved from the Consent Agenda.
Item 8: Community Items/Presentations
A. Police Department: Introductions of K-9 Units
De Weerd: So, we will move into Item 8 -A, which is under community presentations and
we have our police department with us to introduce our K-9 officers.
Stokes: Thank you, Mayor and Members of Council for inviting us for a meet and greet
and we will keep it brief, because we know you guys have a lot of stuff going on. We
have three of our five dogs here. So, the unit currently has five dogs. Four dual purpose
dogs, three of which are right here, and, then, we have one single purpose dog and I think
you can see Dory here. I will introduce the ones that are here first. So, Dory is our oldest
dog. She is eight, almost nine, and we have had her since she was two. She was a
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rescue from a humane society type place up in the -- I think the Hailey area. So, she's
been with us the longest and she's a drug dog and she's -- this is her last year she's going
to be retiring. The second dog -- and her -- and her handler couldn't be here with her,
because he's welcoming a new baby to the world. The next one that that's up on the
screen is Randy and he's one of our dual purpose dogs. He is four and a half, five years
old. He's dual purpose like I said. So, drugs and criminal apprehension. He -- his handler
couldn't be here either, he had a kiddo to take care of tonight. The three you have here
-- we will start over here. This is -- these are three that are dual purpose. All three of
these dogs we have had since the fall of 2017. Gus is dual purpose, so drugs and
apprehension. Wyatt, drugs and apprehension. And Arco -- and I guess I shouldn't forget
their handlers.
De Weerd: Yeah. I was going to say something.
Stokes: Officer Marsten. This is our K-9 Sergeant Brandon Frazier and, then, Brian
Albert's down here on the end and their breeds -- so, Randy is a -- Randy, Gus and Wyatt
are Belgian Malinois. Arco is a Shepherd. And Dory is pretty obvious, she's -- your good
family yellow lab. So, the tasks these dogs do for us are, obviously, finding drugs. They
find meth, marijuana, heroin and cocaine. And, then, they help us when we are trying to
catch bad guys that don't want to cooperate and these -- these dogs go forward of the
officers and help us locate those guys and keep the officers safe. So, they do a great job
and we would stand for any questions.
De Weerd: Thank you, Lieutenant Stokes. Council, any questions? I think Dory was at
Councilman Bird's memorial chewing up a ball probably in about 15 minutes.
Stokes: Sounds like Dory. Yes.
De Weerd: Yeah. Questions from Council? Thank you. It's been a long time since we
have seen our K-9 officers and -- and the officers that -- that care for them as well. So,
thank you for joining us.
Stokes: We appreciate your support. Thank you.
De Weerd: And -- and, as you know, Lieutenant Stokes, this was Council Member Bird's
favorite program.
Stokes: Yes.
De Weerd: And so it seems like it was time.
Stokes: There may be a dog in the future named Bird.
De Weerd: That would be awesome. Yeah.
Stokes: Thank you very much.
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De Weerd: Thank you. Okay. We will move to action items and I will note that Item 9-E
has been requested to continue and even if you're here tonight we cannot hear it, because
the site was not properly posted, which prohibits us from hearing this -- this item. So, as
we look at our public hearing process, we do have -- with the public hearings we ask staff
to make comments regarding the application. There is an applicant . The applicant, then,
comes forward and they have 15 minutes to present their project to City Council and,
then, answer any preliminary questions that City Council might have. It's, then, the public
comment part of our meeting that is a three minute limit on public testimony. There is a
clock on the podium on the screen, so you can see when your three minutes are up. If
you're not done when the three minute timer goes off I will ask you to summarize. Then
the applicant comes back after all public testimony is taken and they answer any
questions that might have come up or make any closing remarks and are available for
City Council questions. So, at that time Council, then, deliberates on how to move forward
with that particular application. And I will note that Council does have a lot of information
coming into this hearing, both the Planning and Zoning meeting, as well as the public
record, which is all the written testimony, all agency comments, staff reports, et cetera.
Item 9: Action Items
A. Public Hearing for Proposed Vehicle Immobilization (Booting)
Ordinance
1. Third Reading of Ordinance No. 19-1815: An Ordinance
Adding A New Chapter, Chapter 3, To Title 3, Meridian City
Code, Regarding Vehicle Immobilization: Definitions, Vehicle
Immobilization License, Vehicle Immobilization Regulations,
Prohibited Acts, And Penalty; Adopting A Savings Clause; And
Providing An Effective Date.
De Weerd: So, with that said I will go ahead and open the public hearing for the proposed
vehicle booting ordinance and this is a second reading or is this the third? Third reading.
Mr. Clerk, will you, please, read this by title.
Coles: Thanks you, Madam Mayor. City of Meridian Ordinance No. 19-1815: an
ordinance adding a new chapter, Chapter 3, to Title 3, Meridian City Code, regarding
vehicle immobilization: Definitions, vehicle immobilization license, vehicle immobilization
regulations, prohibited acts, and penalty; adopting a savings clause; and providing an
effective date.
De Weerd: You have heard the public -- you have heard the reading of this ordinance. Is
there any public who wishes to testify on this item? Okay. Council, you have heard all
three readings of Ordinance 19-1815. What is your pleasure? If you have all the
information you need, I would entertain a motion to close the public hearing.
Borton: Madam Mayor?
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De Weerd: Mr. Borton.
Borton: Move that we close the public hearing regarding Ordinance No. 19-1815.
Little Roberts: Second.
De Weerd: I have a motion and a second close the public hearing an Item 8-A. All those
in favor say aye. All ayes.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: There has been a lot of good work both from our law enforcement and legal
department, as well as the community that's involved trying to address this issue and
some of the contractors themselves I think has led to the development of a really strong
ordinance that's going to benefit the community. So, I think it's appropriate in my mind to
take action now and I would move that we approve Ordinance No. 19-1815.
Bernt: Second.
De Weerd: I have a motion and a second to approve Ordinance 19-1815. If there is no
discussion, Mr. Clerk, will you call roll.
Roll call: Borton, yea; Milam, absent; Cavener, yea; Palmer, yea; Little Roberts, yea;
Bernt, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
B. Request for Reconsideration for Linder Village (H-2017-0088) by
Protect Meridian
C. Request for Reconsideration for Linder Village (H-2017-0088) by
Neighbors for a Better Linder Village
De Weerd: Item 9-B is a request for reconsideration for H-2017-0088. Mr. Nary, who is
taking this?
Nary: Thank you, Madam Mayor, Members of the Council. I apologize, did you open B
and C, Madam Mayor?
De Weerd: No, I didn't.
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Nary: So, there are two requests for reconsideration before you. You can handle them
together. You do have the request for reconsideration from two different parties to the
Linder Village project. You also have a response to that. That should be in your packet
as well from the applicant.
De Weerd: Council, do you want to hear both of these at the same time? Okay.
Nary: So, as is our ordinance process, Council, at this juncture what is being requested
was a reconsideration of your earlier decision. At this point you r -- if you have clarifying
questions you need -- otherwise, there is no testimony that's presented. In a
reconsideration you at this point can either uphold the decision that was made and deny
the request, you can grant the request and we would, then, reset it for another hearing.
Or, thirdly, you can recommend us do something different , whether you want changes to
the findings or changes to something else that are inconsistent with your approval of you
can direct that. So, those are the three options before you to handle this matter and,
again, you can handle both of these together. We recommend whatever motions you
make to make sure you do both of the requests for reconsideration.
De Weerd: Thank you, Mr. Nary. Mr. Nary, on process, we will only ask for comments
from each of the requesters if there is questions from Council; correct?
Nary: Yes, ma'am. Yeah. Otherwise there would be no testimony, just a quick -- if you
had a question.
De Weerd: I just wanted to make sure that was clarified.
Nary: Thank you.
De Weerd: Council, any questions for our Council or the requestees on both Item 9-B
and C?
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: No questions, but -- but I had noted earlier when the application was first brought
forth that I had a conflict. I had recused myself at that time. While there is not a legal
conflict now, I'm going to just stay the course, I'm going to abstain from participating in
the request for reconsideration. It just seems to be best to be consistent and continue to
stay detached from this and I will be abstaining from the discussion and vote.
De Weerd: Thank you, Mr. Borton. Council, any discussion?
Cavener: Madam Mayor?
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De Weerd: Mr. Cavener.
Cavener: If there is no discussion from Council on that I will make a motion.
De Weerd: Okay.
Cavener: While I was not supportive of the -- the motion that was made at the meeting
to approve this development, I have had a chance to review letters from those that are
providing detail. However, I -- I believe that the findings are accurate. So, I would move
that we would deny the request for reconsideration for Linder Village, H-2017-0088 -- I
guess that's Item 9-B and C and direct the legal staff to prepare the modified DA for the
applicant review and signature.
Bernt: Second.
De Weerd: I have a motion and a second to deny the two items, request for consideration
for H-2017-0088 by both -- by Protect Meridian and Neighbors For a Better Linder Village.
Is there any discussion? Mr. Clerk, will you call roll.
Roll call: Borton, abstain; Milam, absent; Cavener, yea; Palmer, yea; Little Roberts, yea;
Bernt, yea.
MOTION CARRIED: FOUR AYES. ONE ABSTAIN. ONE ABSENT.
D. Modified Findings of Fact, Conclusions of Law, and Decision
and Order for Timber Creek Recycling (H-2018-0042) by Michael
Murgoitio, located at 7965 S. Locust Grove Rd.
De Weerd: Thank you. Item 9-D is modify Findings of Fact and Conclusions of Law and
Decision of Order for H-2018-0042. Mr. Nary.
Nary: Thank you, Madam Mayor, Members of the Council. Apologize, my computer
hasn't been working and IT has got it going, so I have had to sort of fly blind for a moment.
What's in front of you tonight is the Findings of Fact, Conclusions of Law, Decision and
Order for Timber Creek. At your request for reconsideration you did remand it back for
us to review the findings to be sure the findings were consistent with your motion, as well
as the development agreement that was attached was consistent with your motion. My
staff has reviewed all of the minutes of the hearings, the motions that were made, the
findings that were prepared. There is -- some of the findings have been modified and
that's what's in your packet tonight. The development agreement was approved in parts
and so one of our concerns is to make sure we put all the development agreements
together into one document and that's what's in front of you as well. We have a site plan
from the applicant that's attached to the development agreement , but all that's needed
tonight is for you to approve the findings as they are in your packet. So, the development
agreement would come back at a later time, but findings are now ready for approval.
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They are consistent with the discussion, the motions that were made. They are consistent
throughout. So, we are comfortable moving forward with that.
De Weerd: Okay. Thank you, Mr. Nary. Counsel, any questions?
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: Appreciate the explanation and clarification. I move that we approve the modified
Findings of Fact, Conclusions of Law and Decision and Order in H-2018-0042, with legal
staff to prepare the modified DA attached as Exhibit E to the modified findings for the
applicant's review and signature.
Cavener: Second.
De Weerd: I have a motion and a second to approve Item 9-D with the proposed
modifications. Any discussion? Mr. Clerk, will you call roll.
Roll call: Borton, yea; Milam, absent; Cavener, yea; Palmer, yea; Little Roberts, yea;
Bernt, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
E. Public Hearing for Alpina Townhouse (H-2018-0090) by A Team
Consultants, Located NE of W. Ustick Rd. and N. Linder Rd.
1. Request: Preliminary Plat consisting of 15 multi-family
building lots and 7 common lots on 3.99 acres; and
2. Request: Conditional Use Permit For a multi-family
development consisting of 60 multi-family residential units
within 15 multi-family structures on 3.99 acres of land in an
existing C-C zoning district; and
3. Request: Modification of an Existing Development Agreement
to change an existing development agreement to change the
previously approved concept plan with a new concept plan
De Weerd: 9-E is a public hearing for H-2018-0090. This -- I will open this public hearing.
However, because the site was not posted properly, Council, the applicant is requesting
continuance to April 23rd. You can choose to continue it to that date or have them repost
the site with the new date.
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Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: I will be happy to do this. Madam Mayor, I move -- do we have to open the
public hearing first and, then, continue it to April 23rd, 2019 and require the applicant to
repost with the correct date.
Borton: Second.
De Weerd: Okay. I have a motion and a second to continue this to April 23rd with the
applicant required to repost with the April 23rd date. All those in favor say aye. All ayes.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
F. Public Hearing for Razzberry Villas (H-2018-0130) by Ed
Bowman, Located 1434 and 1492 Star Dr.
1. Request: Rezone of 1.86 acres of land from the R-8 and L-O
zoning district to the R-15 zoning district; and
2. Request: Preliminary Plat consisting of 16 building lots and 4
common lots on 1.43 acres of land in a proposed R-15 zoning
district
De Weerd: 9-F is a public hearing for H-2018-0130. I will open this public hearing with
staff comments.
Parsons: Good evening, Madam Mayor, Members of the Council. The first item that
you're hearing this evening, at least from staff's presentation perspective is the Razzberry
Villas project. This is an application for a rezone and a preliminary plat. The property
was annexed in and platted in 2003 as part of the Razzberry Crossing Subdivision. As
part of that approval the L-O zoning on the -- that's currently on the property was approved
through a planned unit development. The current -- so, right now we have three parcels
that are part of the development. One is zoned R-8 and two of them are -- the other
parcels are zoned L-O, currently located at 1434 and 1492 Star Drive. The
Comprehensive Plan map designation for this property has two designations on it, mixed
use neighborhood with a neighborhood center overlay on it and, then, also medium
density residential. So, although the comp plan is not parcel specific , staff looked at the
rezone and Commission concurred that allowing this -- changing it from an L-O
designation office use to a residential use was still consistent with both of those
designations -- land use designations and so the applicant is here tonight to talk to -- talk
about annex -- or rezoning 1.43 acres of land from the L-O and R-8 zoning districts to the
R-15 zoning districts, to develop a 16 lot residential subdivision. The desired density for
this particular property and mixed use area is between six and 12 dwelling units to the
acre. The proposed plat that's before you this evening is right at 11.2 dwelling units to
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the acre. So, on the high end of that range, but it does comply with the densely anticipated
in the Comprehensive Plan. The applicant is proposing detached homes for the particular
subdivision. I would also mention to Council that the subdivision is under that five acre
minimum, so no open space or site amenities are required with the subject application.
One of the discussion items at the Planning and Zoning Commission hearing, though, I
would let you know that this came up quite a bit, but the applicant is working with the
Razzberry Crossing HOA and trying to incorporate and use some of their open space.
So, roll this in under their umbrella, if you will, and take advantage of that open space. As
I get farther into my presentation there are some -- a couple options for some additional
amenities to be provided on an adjacent open space lot that was approved with Razzberry
Crossing Subdivision. I will share that with you again later on in my presentation. One
of the items that came up at Planning and Zoning Commission was the fact -- how much
open space was approved with the planned unit development. So, during the hearing
staff did go back to the public record and we did determine that 12.9 percent open space
was approved for this development. So, it does currently exceed the open space
requirements of the ten percent currently in code and that's why the Commission felt
strongly that this development was always part of the Razzberry Crossing development,
so it should be also incorporated into the remaining portion of it to pay into those dues
and take care of the other 12.9 percent open space as part of the overall Razzberry
Crossing development. So, the Planning and Zoning Commission did recommend
approval at the February 7th, 2019, hearing. Testifying in favor we had Corinne Graham,
which was the applicant's representative. No one testified in opposition. Commenting on
the application we had Derrick Eisenbeis, Razzberry Crossing Sub HOA president and,
then, written testimony was provided from Marilyn Cox and Stanley Stinten and those
were included as part of the public record in your packets this evening. Key issues of
discussion from the neighbors or at least from the public testimony d uring that time was
the proposed rezone would benefit the community by providing more of a selection of
housing opportunities and economically competitive choices. Concerns pertaining to
traffic parking safety and sufficient common area and protecting property and home
values. The Razzberry Crossing Subdivision HOA voted unanimously to allow this
development to join their HOA. Some were against the proposed zone change and use
due to all the extra cars, children and animals in small confined spaces and b usy streets
and, then, the opinion that the proposed homes don't blend in with those in the Alexandria
Subdivision and I will also mention to the Council that during the Commission hearing, at
least when the initial application was submitted to staff , the elevations that were submitted
at that time didn't appear to fit on the proposed lot sizes that the applicant is proposing
with this plat. They were conditioned to provide revised elevations, demonstrating how
the homes would fit on the lot sizes and the elevations that are before you this evening
do meet those requirements and do comport and do fit on the required -- the proposed
lot sizes the applicant is proposing this evening. So, key items of discussion by the
Commission. We were looking at, again, including this 1.43 acre development into the
overall HOA as part of the Razzberry Crossing development, making sure that there was
adequate common area and that if they could be rolled in that they would provide another
additional site amenity in the adjacent open space. There were some concerns about
adequate parking -- on-street parking for guests. The approach -- the Commission
discussed that attached units would provide diversity in the neighborhood and, then, also
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the Commission did support the proposed layout and design as -- as proposed this
evening. So, the Commission did not recommend any changes to staff's
recommendation, but I did want to point out in the hearing outline this evening there are
a few outstanding issues that need your consideration this evening. The first is the
applicant was required to share -- or at least provide details of the proposed amenities for
the Council tonight to include as part of a condition in the staff report and, then, as part of
those amenities package that was submitted to the Razzberry Crossing Subdivision HOA
there were two options. One included a barbecue and picnic area and the second option
was for as playground or tot lot area. So, staff would recommend as the applicant gives
their presentation to you this evening, you know, and shares with you those two options,
that we would ask that you pick and choose option one or option two and share that with
staff, so we can incorporate that into a development agreement and conditions of
approval. And, then, the other outstanding issue is there isn't a specific condition at this
time, but as I alluded to in my public testimony this evening -- in my presentation, if it is
the desire of the Council to require them to enter -- to work with the Razzberry Crossing
HOA and be -- be part of that HOA, then, we would ask that you incorporate a condition
of approval into the staff report that they become part of the Razzberry Crossing
Subdivision HOA. So, staff did look at the public record and I did not -- you did not note
any additional public testimony since the Planning and Zoning Commission. With that
staff will conclude their comments and stand for any questions you have.
De Weerd: Thank you. Council, any questions? Okay. Is the applicant here this
evening? Good evening. Thank you for joining us. If you will, please, state your name
and address for the record.
Graham: Good evening, Madam Mayor and Members of the Council. My name is Corrine
Graham with Civil Siteworks, 921 South Orchard, Suite 200, Boise, Idaho. 83705.
De Weerd: Thank you.
Graham: Bill, do you have my presentation by chance?
Parsons: Did you e-mail it to Sonya?
Graham: I did.
Parsons: All right. Let me see where she -- Corrine, I don't see it. Do you have a hard
copy or a thumb drive we can load for you?
Graham: I do. Sorry about that. Thank you. I'm going to skim through some of the
zoning and preliminary stuff pretty quickly. As Bill mentioned, the existing zoning is limited
office and medium density residential and our requested zoning tonight is for R-15. The
Comprehensive Plan transitions -- transitions between medium density residential and
mixed use neighborhood with a neighborhood center overlay. The R-8 lot with the existing
zoning that was provided as a common lot, that was to buffer between the residential
uses to the west and these limited office lots. I believe the project meets the following
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goals of the mixed use neighborhood comp plan designation , because of the density. It
provides a transitional use between the existing office and medium density residential
uses. It provides an additional land use to the neighborhood. It provides a variety of
residential categories. Urban services can reasonably be provided and developments
contiguous to the city. The preliminary plat is for 16 single family dwelling units. Eight of
these are detached units and eight of these are attached. There is four common lots.
Two of those are common drives to landscape common lots. The lots in brown are the
duplex or attached style homes. Those in yellow are single family detached. Gray are
the common lots. And green are the landscape lots. We provided two common drives.
These provide access to 12 dwelling units and we have done this because it limits drive
access to Star Drive. That street is classified as a local street, but it functions as a
collector for traffic coming from Razzberry and Havasu Falls Subdivisions out to Locust
Grove. So, limiting access was important to both ACHD and city staff. The common
drives also help keep the garages away from these streets as you enter into this
neighborhood. The parking came up as a concern during the Commission hearing. Each
unit will have a two car garage and a parking apron for t wo guest parking spaces and
provides the minimum parking as required by the UDC. There is additional on -street
parking provided on the neighboring local streets. I have done a little aerial here. This is
about a thousand feet from the site. There are 34 available parking stalls shown on blue
in the diagram. These are -- these are spaces that would be shared between Razzberry
Crossing and Razzberry Villas. There are also addition concerns about safety, traffic,
children. I just want to point out that the -- the R-15 and the residential zoning is more
compatible with the neighboring residential than the original limited office zoning. So, we
believe that -- that these concerns are mitigated somewhat by the -- by the rezone. A
landscape plan is going to provide a berm and landscaping at the intersection of Star and
Bright Angel, which provides a focal point into the neighborhood. It also screens the
homes along that intersection from headlights. So, some discussion on the -- the original
HOA. So, this project was originally platted with Razzberry Crossing. It is currently part
of the HOA and it will remain part of that HOA and we would plan to modify the existi ng
CC&Rs to address the common drives, the change in use, the sharing of open space. As
Bill mentioned, open space was also an item of discussion at the P&Z Commission
hearing. So, the UDC does not require open space or amenities for developments less
than five acres. This project falls within that threshold. However, the applicant has signed
an agreement with the Razzberry Crossing HOA to enhance the livability for residents in
both neighborhoods. The developer is working with the HOA to provide funds for
improvements to the existing park space. Currently they are proposing a 450 setup fee
per lot, which would equal 7,200 dollars. Based on correspondence received from the
HOA president of the community is interested in either a concrete patio benea th their
existing pergola with a barbecue seating area , picnic area, or they would like to install
playground equipment at the east side of the site. Bill mentioned that Council may want
to weigh in on which of these they prefer. I would request that the HOA is meeting in early
summer and they would like to vote on which -- which option is more, I guess, compatible
with -- with their use and what they think would be used the most. So, if we condition the
amenity, we would just ask that that remains open. So, here is an aerial of the existing
Razzberry Crossing Subdivision. Our project site is highlighted in blue and the current
open spaces are marked with a green dot. So, the one on the east is the one that we are
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talking about, there is an existing pergola structure. You can see it's a little white roof.
So, both of these are within a quarter mile of the sight and I think Bill went into the building
elevations pretty well. We have got a split-level, single-story garage. Two story living
space. The garages are also set back from the street further than the front of the house
that provides some modulation and we have got stone accents, split roof, eaves and
variation in siding material. So, we believe a rezone request is -- complies with Meridian's
Comprehensive Plan. That our pre-plat complies with the R-15 zoning designation,
provides affordable housing options to Meridian residents and is compatible with
neighboring uses. These parcels have been vacant since 2005, so we believe this project
will provide a pleasing and compatible addition to the neighborhood , while providing
needed housing and additional tax revenue to the City of Meridian. We are in agreement
with all stated conditions and respectfully request your approval. I will stand for any
questions.
De Weerd: Thank you. Council, any questions? Okay.
Graham: Thank you.
De Weerd: Thank you very much. Mr. Clerk, is there any citizens signed up to testify?
Coles: We do have a couple this evening, Madam Mayor. The first is Siegfried Sendig.
Would like to address the Council on this project.
De Weerd: Okay.
Sendig: Well, thank you very much distinguished members of the City Council. My name
is Siegfried Sendig. I am at 4499 North Heritage Woods Way.
De Weerd: Can you pull the mic up a little closer to you. Yes. Thank you.
Sendig: Okay. Is that better?
De Weerd: Yes.
Sendig: Okay. Sorry about that. Again, I'm Siegfried Sendig. I live in the subdivision
right next to it. Well, one thing that is very concerning is we live in one of the great
countries in the world and everybody is trying to still come in here and people are dying
to come in, plus Meridian has been voted consecutively best place to live in the United
States. So, that means the much best place to live in the whole world and I'm glad to be
part of this, but the area there where the density that is being requested is just outrageous.
I mean if you drive that area, I -- which I drive, accidents come very close to happening.
Let's treat it basically as a one way street. I have some pictures here that I took. I don't
know if you guys want to see them or not, but the thing is the --
De Weerd: Sir, we can put it up on our --
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Sendig: The beauty of -- the beauty of humanity is that we are -- that we are cooperative
and it's almost an honor system thing that way, how we navigate on this road, Star Road,
by -- when we see cars parked, the -- whoever comes first, the thing is, then, the car
approaching that area will move to the right to let the car through, so that, then, one can
proceed and it's -- I just can't see how we can put more high density housing there ,
especially R-15. I mean if you look at the lot size of what is recommended -- I mean those
things are half the size of the existing small lots in Razzberry Crossing. Now, that lot in
Razzberry Crossing are already small and I live in that neighborhood right next to it, which
is Havasu Creek and I used to be the HOA president there and it's like -- I'm sorry -- I just
don't see how traffic can support that -- I mean a park would be much better for them, for
the kids that are there, et cetera. So, please, consider that, to say no to the R-15, because
it's not what it was meant for originally and we really need something for kids.
De Weerd: Thank you. Council, any questions? We appreciate you joining us.
Coles: We also have Alice Hankla signed up to testify.
Hankla: Thank you.
De Weerd: Hi, Alice.
Hankla: I live in the neighborhood --
De Weerd: Alice, if I could get you to state your name and address.
Hankla: Oh. Okay. Sure. Alice Hankla. 4466 North Heritage Woods Way, Meridian.
83646.
De Weerd: Thank you.
Hankla: This winter when we had snow it was almost impossible to drive down that street
because of the people parking out further into the street than necessary because of the
snow and it is definitely a one-way street to go through there when all the cars are parked
and they are -- every house seems to have two or three cars that belong to them, so there
is hardly any room for any parking that you have -- like she has shown up there and I'm
definitely against having this moved in there, because people are going to be living on top
of each other by the looks of the size of the lots and the houses and , furthermore, it just
is inconceivable that people would want to live in that type of neighborhood. But , once
again, like I said, the road is really restricted, even in good weather, because of the
parking that's on the street. Thank you for your time.
De Weerd: Thank you, Alice.
Coles: There were no other sign-ups, Madam Mayor.
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De Weerd: Okay. This is a public hearing. Is there anyone who wishes -- yes. Good
evening. Thank you for joining us.
Eisenbeis: Thank you. Good evening. My name is Derrick Eisenbeis. I live on 1329
East Star Drive. I'm also the HOA president of Razzberry Crossing. So, I would just like
to point out about the traffic problem. One, it was revealed earlier that, in fact, the traffic
here as a residential would actually not be any worse than if those were office spaces.
Also, unfortunately, I mean no disrespect to the gentleman who just spoke, but the traffic
in those photos is actually not indicative of the street where t hese new homes are going
in. It's actually much wider. That being said, if you can see the entrance to the
subdivision, these homes stop well before North Heritage View. So, traffic problems will
stop -- like any additional traffic will stop right, you know, before even North Heritage. So,
it wouldn't go through the subdivision, everybody lives -- everybody in this part of the
subdivision will need to go through the subdivision to get to their houses. Secondly, as
to the traffic problem, even though it is -- has their own, quote, an issue, that can be a
blessing in disguise, because what happens is it slows people down coming through the
subdivision. We have a lot of kids, a lot of children in the subdivision. We had concerns
by the members about putting speed bumps, slowing traffic down. Well, we have noticed
by parking on the side of the road really slows that traffic down. So, it's actually kind of a
blessing. So, that's all I have to say.
De Weerd: We do that in our neighborhood as well, too, to slow the traffic down, so -- I
was going to say that. Mr. Bernt, did you have a question?
Bernt: Just one -- one question, sir.
De Weerd: Sir. Derrick.
Bernt: Not off the hook that easy. Thanks for coming. It's not very often when HOA
presidents come and testify in favor of more density. Just doesn't happen that often. So,
can you explain in more -- you know, in greater detail --
Eisenbeis: Sure. These fields have been here since the formation of the subdivision.
Now, I moved in in 2010, became president 2016 and, honestly, we just -- we want
something put there, but the field is actually an eyesore and, actually, when you come
into the subdivision neighborhood and it's just a field, so something -- we wanted
something there for a very long time and when Mr. Hubble approached me in 2017 if we
were supportive of actually getting something there and getting something developed --
all of the -- obviously, if we have more homes in the submission it's going to help our
revenue also, so we can put it back into the community. As mentioned before, the initial
setup fees are going to allow us to put something in our common area, which I have been
wanting to do -- I mean since -- since I have moved there I wanted to see something more
to get back to our members. This will allow us to do that , because we will have the initial
funds to actually support something, because our members have been asking for
something for quite a while and so when I learned of this I jumped on board just -- just so
we can get something and get, you know, more people in. I'm not too worried about the
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-- the compactibility. I have looked over the drawings and the plat. I am also a civil
engineer and so I think it's more than feasible.
Bernt: Madam Mayor, follow up. Thank you for those comments. One last question.
You spoke earlier about leaving the options open to have your HOA board vote on which
amenity you would prefer.
Eisenbeis: That's correct. We would like to go ahead and bring the -- I would like to take
this to the members and say, hey, what do you guys want in and if an overwhelming
majority actually want something different, I would like to offer that as well and we -- as a
board we work for the members and, unfortunately, it's not a paying field, but we do the
best as we can and I just want the members of -- of Razzberry Crossing to get the most
benefit that's possible.
De Weerd: Thank you. Council, any other questions?
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: Just one. Well, I guess a comment first. Thanks for serving on the HOA board.
There is a special place in heaven for people who serve as president of homeowners
associations, so appreciate your service there. The corner of Bright Angel and Star Drive,
are there stop signs at any of those --
Eisenbeis: There are not.
Cavener: There are not? Okay. All right. Thank you.
Eisenbeis: Uh-huh.
De Weerd: Thank you.
Eisenbeis: Thank you, Mayor.
De Weerd: Is there anyone else who would like to provide testimony on this item? I'm
sorry, sir, you have already testified. Thank you. Okay. Any further testimony? Okay.
Would the applicant like to make final remarks.
Graham: Thank you, Madam Mayor. I just wanted to address --
De Weerd: If you will restate your name for the record.
Graham: Oh. Yeah. Corrine Graham. Civil Siteworks. 921 South Orchard, Suite 200,
Boise, Idaho. 83705. I just wanted to address the -- the comments regarding street width,
traffic, you know, that traffic calming measures can be troublesome in -- in communities
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like this, especially -- as I mentioned Star Drive does somewhat function as a -- as a
collector, although it's designated as a local street. It does funnel quite a bit of traffic out
onto Locust Grove. The street width here is 29 feet, which, according to ACHD policy, is
only to allow parking on one side. I think when the formation and the construction of this
happened -- I don't know that the signage was either not installed or not required. As part
of the ACHD staff report they are requiring us to sign one side of the street no parking,
which would alleviate the parking on both sides, the funneling of traffic into a very narrow
lane, people having to wait, so -- but, then, there is -- I guess there is traffic calming, the
parking on one side and, then, I think the meandering of the road helps -- helps with speed
as well. Again, the lot sizes compared to R-15 zoning designation, which is the rezone
request before you tonight and I just would like to state that the limited office that was
proposed at this location does tend to be a more intensive use than the R -15. So, I will
stand for any additional questions.
De Weerd: Thank you. Council, any questions? Thank you.
Graham: Thank you.
De Weerd: Okay. Council, any further information needed from staff, the applicant, or
any of those that testified?
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: Bill, the -- the applicant is, obviously, requesting for some -- some flexibility with
the amenities. It sounds like the neighboring homeowners association is looking for that
flexibility as well. It's just -- I know -- appreciate the staff report where you're kind of
asking for some direct specificity around either one of the two amenities. I'm just curious
if you could help me understand as to why staff was either articulating that or is staff
supportive of giving the applicant flexibility when it comes to those amenity choices?
Parsons: Yeah. Madam Mayor, Members of the Council, Councilman Cavener, I think
staff is amenable to keeping it flexible. Maybe we can say just either option and leave it
-- let them decide when they come back in with their final plat.
Cavener: Okay. Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: Additional question for the chief over there. Concerned with fire trucks getting
in and out of this neighborhood. W hen residents bring up the road functioning as a one-
way street I start to get a little nervous about your ability to do all the great things that you
need to do when you need to do it.
Bongiorno: You caught me with my mouth full --
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Cavener: Sorry.
Bongiorno: -- Councilman. Madam Mayor, City Council, so when I reviewed this plat the
only comments I had was on the common driveways that I would like to see them signed
no parking fire lane, because, as we know, when you have tight quarters like this people
tend to park their boats, RV s, cars, whatever, on these common driveways and with this
I specifically said that they have to be fire lanes, because we would not be able to get to
those two back lots in the back corner there if we couldn't get the fi re engine in there.
Pretty much that was my only concern with -- is that hammerhead area, just to make sure
that parking was not allowed on the common driveway.
De Weerd: Okay. Council, anything further? If there is no further information needed,
do I have a motion to close?
Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
Palmer: I move we close the public hearing on Item -- is it 9? 9-F.
De Weerd: Uh-huh.
Borton: Second.
De Weerd: I have a motion and a second to close the public hearing on 9-F. All those in
favor say aye. All ayes.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
Palmer: I move we approve H-2018-0130, giving the applicant and the HOA the ability to
decide which of the proposed amenities they want to go with at the time of construction
and requiring that they become part of the HOA as they are proposing.
Borton: Second.
De Weerd: Okay. I have a motion and a second to approve Item 9-F with the addition of
the HOA and developers to decide the amenities and to join the HOA for the existing
Razzberry. Any further discussion or comment?
Little Roberts: Madam Mayor?
De Weerd: Mrs. Little Roberts.
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Little Roberts: Do we need to add the signage regarding fire -- no parking fire lane?
Bongiorno: Madam Mayor, City Council, that was in my staff report, which is part of the
main report.
Little Roberts: Thank you.
De Weerd: Okay. Thank you for that clarity. Mr. Clerk, will you call roll.
Roll call: Borton, yea; Milam, absent; Cavener, yea; Palmer, yea; Little Roberts, yea;
Bernt, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
G. Public Hearing for Summerwood (H-2019-0001) by Matt Munger,
Located on the N. Side of W. McMillan Road between N.
Black Cat Road and N. Ten Mile Road
1. Request: Development Agreement Modification for the
purpose of combining/terminating four (4) recorded
developments [DA Instrument #’s 106034786 (Volterra),
108087854 (Prato Villas), 111010393 (Volterra North and
South) and 110051282 (Volterra Mixed-use)] to create one
new master agreement that governs the entire
Vicenza/Volterra development.
De Weerd: Item 9-G is a public hearing for H-2018-0001. I will open up this public hearing
with staff comments.
Parsons: Thank you, Madam Mayor, Members of the Council. Next item on your agenda
this evening is the Summerwood Development Agreement Modification and this -- this
application was before this body in 2017. It's more than just -- although the name implies
Summerwood and it's one project, it does encompass approximately 276 acres and --
and the intent behind the DA modification is, essentially, to take four existing development
agreements that currently govern multiple properties and multiple acreages and combine
that into one DA to govern the entire 276 acre site. So, the graphic that's before you this
evening shows you the area that we are generally talking about. So, back in 2006 with
the Prato Village project -- and you can see that here on the left-hand side of the screen,
this ten acre property was annexed into the city and was preliminary platted with 30 single
family homes. With the downturn in the economy the project never moved forward and
the plat expired, but the DA never did. Well, since that time this developer -- this current
property owner has purchased that property and had it resubdivided. A new preliminary
plat was approved in 2017 and it was considered being called Prato Villas, but it's been
renamed with -- platted as the Summerwood Subdivision, which still consisted of the
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number -- 30 lots, which was consistent with that DA. So, at the time that that preliminary
plat was approved the applicant was not required to amend the DA, because it wasn't
consistent with the original approval in 2006. So , that's one component of that
development agreement and that's approximately ten acres again. And, then, in 2005 --
or in 2010 the Volterra North and Volterra South projects came before City Council.
Again, this property was annexed originally in 2005, was part of a planned unit
development, which established some of the existing R-8, R-4 and commercial zoning
designations on the property. Well, again, that PUD, because of the downturn in the
economy, those -- the PUD, the subdivisions, expired. However, the original DA from
2006 remained in place. In 2008 a different developer also came forward with the Volterra
mixed use project, which was -- was approximately 110 acres located on the northwest
corner of McMillan and Ten Mile and that's where you have the Walmart, which is currently
constructed and, then, there is some vacant commercial and an R-15 node. So, it's
generally this area located here and that was called the Volterra mixed use project. It
was removed from the original DA with the Volterra North, Volterra South project and it
entered into a new development agreement and, then, since that time Walmart purchased
the 25 acres on the corner, has resubdivided it and part of that as the Coleman
Subdivision. So, what you can see here is all of these projects have various land use
approvals, various plat conditions that can run with the properties and now that we have
a new owner that controls the most of it, he is -- the new owner controls 276 acres and
the Coleman Subdivision is, again, owned by Walmart and they are continuing to sell off
these other four outparcels. So, the intent -- but for the development of this evening is to
combine all of these 276 acres into one master DA and, then, that Coleman piece, which
is approximately 26 acres, will remain subject to a previous development agreement and
be exempt from what this develope r is doing. That way they don't get cross here and
have to work with -- with each other in the future. So, it's really a clean up item for this
developer and, really, the request is proposed so that it's easier for them to administer
development of their 276 acres, rather than them having to verify which DA -- which
property applied to which development agreement, which provisions are still intact, which
ones are completed. Do we need to amend the DA so you can move forward with a
different development plan. It's just easier for us to modify or change one development
agreement or administer one DA than having to look at four different DAs and determine
which ones make sense and which provisions were for development of the property. So,
in the staff report -- so, staff did go through all four development agreements to make sure
-- to try to visualize which DA provisions made sense, which ones are no longer relevant
and if any new DA provisions were relevant. So, in the staff report, by the time that I went
through all of the development agreements, I came up with potentially 12 DA provisions
that govern this 276 acre site and one of them is to comply with this concept plan. That's
before you this evening. So, you can see here the -- the darkened area that is black and
-- blackened out, that one won't -- it's not part of this new DA. Again, it will remain subject
to the conditions of approval of the Coleman subdivision and their DA that it was originally
approved under -- back with the mixed use project. But everything else you see in this
area, excluding those blackened out portions, governed to -- is subject to the new DA
provisions that are stated in the staff report. Other than going through a lot of those
details of the DA provisions, I think I will basically just let you know that the applicant did
look at the new DA, the new staff report, and they are in agreement with staff's
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recommendations for the DA provisions. I'm happy to pull those up on the screen if the
Council would like to see those, but from our perspective taking four development
agreements and molding them into one master DA seemed to make a lot of sense for us.
With that I will conclude my presentation and stand for any questions you may have.
Borton: Thank you, Bill. Council, any questions? Is the applicant here? Welcome.
Munger: Good evening.
Borton: Please state your name and address for the record.
Munger: Yeah. I'm Matt Munger. I'm WAPacific. Address is 3699 South Firenze here in
Meridian. I don't have much to add to the staff report. The item we brought before you a
year ago with the Summerwood Subdivision -- at that time we had I believe a six month
window to get the agreement signed and the owner ha d some medical issues and we
didn't get that done. So, that's why we are bringing it forward again. It's, essentially, the
same agreement that we agreed to then and it's primarily to allow the -- the sharing of the
uses between the different developments. Right now we have four different development
agreements, each has different conditions and requirements and it would be easier -- it's
easier for us to tie all those together, so that when we are talking about the 300th lot
causes this item -- is it 300 plus this other project or is it 280 and that project doesn't
count. So, with that the idea was to bring it together so that we could bring all of those
numbers in line and bring it forward as one project, as it should have been from the start.
The secondary in that was to remove the Walmart portion and that's primarily there
because the owner doesn't want to have to go through the agreements with Walmart
every time they want to change a use on their property or vice -versa, if he wants to do
something different. He wants to work with the city, not with Walmart and I think that's it
and I would stand for any questions.
Borton: Okay. Thank you, Matt. Council, any questions?
Munger: Thank you.
Borton: Appreciate it. This is a public hearing. Mr. Clerk, anybody signed up to testify?
Coles: We have two this evening, Mr. President. The first is Paul Poorman.
De Weerd: Welcome, Paul.
Poorman: I'm Paul Poorman. 5231 North Black Cat Road, Meridian. 83646. And is
there any way that I can point on the screen -- sorry. So, how do I highlight something on
the map here? Check box? I'm sorry, I'm not making this -- so, I have that part right?
There is a check mark --
Borton: A square.
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Poorman: A square? Ah. Okay. So, then, how do I -- it's not working. Pick a color.
Okay. Great. Just had two comments as this combination transpires. I just wanted to
make sure that two things didn't get swept under the rug. One is that our property is
located right here and there is a lateral -- the Scrivner Lateral that crosses this piece right
here and I want to make sure that that's -- that's our water supply for our property. I want
to make sure that that water supply was -- was guaranteed as it went across this property.
They will need to reroute it and pipe it around their property if they want to use the -- the
law says as they have proposed here. The second thing is I want to make sure that this
stub out right here is preserved with full access utilities , everything I brought out to our
property, so that if we choose to develop the property that that would be available in the
future. Any questions?
De Weerd: Thank you, Paul. I think those are very reasonable and they are required to
stub to and through and so I think they got you covered , but we will ask the applicant in
the closing remarks. Any further sign-ups?
Coles: There was one other, Madam Mayor. John Wycoff.
De Weerd: Good evening. Thank you for joining us. If you will, please, state your name
and address for the record.
Wycoff: Yes. John -- John Wycoff. I live at 5099 North Bolsena Avenue in Meridian. I'm
backing up to -- I don't know if it's right into this area . Never mind. Sorry. I just moved
here from California and when I came in I had seen BridgeTower and we bought based
on all of the things that were going on at BridgeTower and they were very much similar to
what's going on over there at BridgeTower West and now it's growing, because this area
that we are talking about was never originally on the letter -- on the things that were shown
within this HOA. So, the developer -- he is making -- he is growing it drastically, obviously.
The water in the system -- in the area right there, too much to like -- you know, just not
want to get the water cut off -- is insufficient to even meet the current needs of the people
in the area and now he is expanding it to include this area and other areas. Just this past
summer we were restricted from when we could use our watering, because the pool that
they had there couldn't keep up with just even the smallest amount of the homes in the
area that's currently in there and they are throwing in more and now they are expanding
more. So, they are developing the area. The amount of time available -- or, you know,
the amount of time to get this all done to have that water in there. Some of the highlights
I wanted to notice. West McMillan to right on San Vito is very dangerous. You're going
from a 50 mile per hour to make a quick right with very little access to pull in and no w they
are adding this Joy access. Somebody's going to get hurt seriously. Just recently we are
starting to hear an increase in the number of sirens. Poor drainage in the area. So, he's
growing it -- you know, he's putting it in. He's -- he's profiting on this and growing it. But
failure to increase the number of -- the speed on McMillan is high. It's right in that area
of 50 miles per hour. Chinden, Black Cat, that's a very dangerous area. Now they are
throwing in more people coming into that area, along with the Costco increasing traffic.
So, I just want -- those are the things that I hope you're -- you're going to -- probably
approve this. I hope you don't or else bring it up for further investigation and talk, but it's
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getting really crowded out here and I moved here to avoid just what's starting to happen
right now, just throwing a whole bunch of stuff into an area. That's all I wanted to say.
Thank you.
De Weerd: Sir. Mr. Palmer.
Palmer: Welcome.
Wycoff: Well, thank you. By the way, I really like Meridian. Love living in Idaho. It's great
being out of California coming up here to be with you.
Palmer: Well, I think you're alone. I think you're the first Californian we have ever had
move here, so welcome. When did you say you joined us?
Wycoff: I came up here May of 2018 and on their website for that -- that location there is
nothing about this planned site right here and I'm backed up right to that site. I realize
that they have a street -- a street going in there, but never understood what that was for,
since it wasn't even part of their development.
Palmer: Madam Mayor. So, did you think it was going to stay farmland? What was your
anticipation for -- for the property?
Wycoff: Well, there is some pretty nice homes there. I paid a lot of money for the area,
you know, and so my thinking is that they are going to expand. Currently they have five
acre lots. I didn't know that they were going to throw more into the development that I'm
currently in and now when I see that the HOA -- well -- and I don't have any vote within it,
because the developer owns the HOA and he's currently trying to expand it out and when
we are all done, then, I will get be a vote, but right now I'm kind of -- I'm relying on you to
-- are you -- to control everything that's going in there.
Palmer: Madam Mayor. Sorry. And tell me again where you're at.
Wycoff: Uh?
Palmer: Where is it that you live again?
Wycoff: Right back up to this new proposal. Just right over to the -- I live right there.
Palmer: What was your address?
Wycoff: Uh?
Palmer: What was your address?
Wycoff: 5099 North Bolsena Avenue. I mean we moved in there and there was five acre
lots. There was a house there. Now the house is gone and your -- you know, I was --
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when I was looking at the one picture here it showed that you were going to put Villas in
and the home would be a little bit better. I just would hope that there is a lot of planning
going into this expansion with the ability to handle the number of homes that are going in
there for the benefit of the HOA, people in it to have no say right now. So, I don't have
any say. So, that's all I'm asking and I'm coming to you for.
Palmer: Thank you. I was just trying to get a better picture.
Little Roberts: Madam Mayor?
De Weerd: Mrs. Little Roberts.
Little Roberts: Madam Mayor. Mr. Wycoff, you mentioned something about irrigation.
Would you expound a little bit. You said -- said that there was no water for irrigation or --
and you had restricted water use.
Wycoff: Yeah. We had restricted water use. The water supposedly is coming from the
lake, continually the pumps are going down, because they said too many people were
watering their lawns. You know, I thought that's what we were supposed to do is be
allowed -- I didn't know we were on a desert officially right now and restricted from
watering. But the pumps were going down. We were being blamed for it by the developer,
because we were watering our lawns either in the morning or in the evening and that
came to a restriction. I -- my wife might remember. I think it was once a day that we were
allowed the water and we could only do it at a certain time, because they weren't able to
water the large grass field off out -- the five acre park, so -- and that -- you know, there is
drainage problems also as experienced with one house. So, I just hoped that there would
be a little bit more forethought going into it before everybody that buys into their phasing
the same things that we are doing -- have to face right now.
Little Roberts: Thank you.
Wycoff: Okay.
De Weerd: Okay. Thank you. Any further sign-ups?
Coles: There are no -- no.
De Weerd: Good evening.
LaFever: Good evening. Denise LaFever. 6706 North Salvia Way, Meridian, Idaho. I
actually have a question for Bill that I'm hoping he can answer. Okay? What I would like
to know is in combining all of these development agreements, have you changed any of
the allowable uses or any of the expired plats? Did we change the plats in doing that?
So, have we gone through the proper process for approving plats or do we change it
within the development agreement?
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Parsons: Madam Mayor, Members of the Council, if I may?
De Weerd: Yes, Bill. Thank you.
Parsons: A couple of clarifications from what I heard on the public record. The developer
is not expanding anything. What -- what you see on the screen before you is what's
entitled on the property. So, there is no new development here, it's already what's entitled
and approved on the property. All he's doing is bundling it -- bundling the entire project
into one neat package. So, this is already -- these plats are already approved. There is
-- the concept plan that you see here -- all of the plats -- all the lots you see here -- the
plats are still valid. None of them are expired. But what's in the development agreement
is as one phase. So, when Volterra North and Volterra South came through we wrote a
condition that if any one phase in either North or South recorded, it would keep the entire
-- any plat in Volterra North and phase in Volterra South valid. So, as part of my
recommended DA provisions by rolling in the Summerwood Subdivision, which is
currently the 30 lot subdivision here, we have included that as part of that -- that DA
provision as well. So, as -- as long as the applicant and developer keeps progressing
through his phasing all of his projects will remain valid until it ultimately builds out or
completed and currently every phase that's going on out there is -- is within two years of
time for him, so he's -- nothing out there has expired at this point. The only thing that may
change in the future is what he does with the vacant commercial and --
LaFever: The only -- the only other question I had on that, then, is we still preserve the
parks. So, when you were writing back and forth crossing things out there were -- I noted
that there was a four acre park and a ten acre park, I believe was there and they are still
preserved within the agreement; correct?
Parsons: That is correct. Madam Mayor, Members of the Council, So, the ten acre park
is already constructed on the north side and there was actually a DA provision that
required that prior to approval of the 200th building permit and the applicant came through
the process and completed that and they currently just received approval from our
department for construction of the three acre park in the southern portion. So, that is
currently starting construction here within the next couple of weeks and that was required
prior to the approval of the 400th residential building permit -- or residential lot. They were
informed of that when they came through with their final plat application that they had to
complete the parts.
LaFever: Well, thank you for the clarification. I don't have any further questions.
De Weerd: Okay. Thank you. Good evening. Thank you for joining us.
Rigby: Good evening, Madam Mayor and Council. My name is Vince Rigby and I have
the property at 4050 West McMillan Road, right south of the Summerwood Villas. Right
there. I would just like reassurance as a -- as Mr. Poorman requested that utilities are left
at the -- at the road where it exits the Summerwood Subdivision at -- at Joy Lane. Is
that --
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De Weerd: Yes. They -- they do to and through. So, they will stub it to the end of their
property as they develop it.
Rigby: Okay. Thank you.
De Weerd: Okay. Thank you. Okay. Any further testimony? Would the applicant like to
summarize?
Munger: Again I'm Matt Munger with W HPacific representing the owner on this project.
De Weerd: Thank you, Matt.
Munger: Madam Mayor, Members of Council, it would probably be easier to just kind of
go through these. With Mr. Poorman's questions, the irrigation is Summerwood -- see if
I can do this without messing everything up here . That ditch currently comes out, goes
in a diagonal through this property and, then, it goes through this property and up along
the boundary and that would have continued -- as a matter of fact, we have plans already
in the -- in the process for piping that through the Summerwood portion of the project. On
-- his second question was on the utilities and the stub street to his property, which would
be this one here. Just today we received approval from the city engineer for the
construction drawings which show sewer water -- and water both being stubbed at that
street and the sewer, if that's the -- that location is actually deep enough to extend through
Mr. Poorman's property and further south if that was -- if that was to work out for those
properties as well and also in the Summerwood peace, the utilities as part of our
preliminary plat approval will be brought to Joy Lane with that project. So, it will have
sewer and water at that location as well. As to the irrigation water, this is -- this is kind of
an ongoing issue we have with irrigation in that this entire property has three -- three
diversion points and when it was farm ground farmers would rotate it from one field to
another. So, the irrigation allotment for this property is not enough to water the entire
property at one time. Even if you take the roadways out and the area for the homes, there
is still not enough water for everybody to run their sprinklers at 6:00 o'clock in the morning
every day. Because of that and the size of the parks that we have, a rotation was directed
by the homeowners association to be able to maintain a system . What we were actually
getting were the pumps were drawing the water down enough that they thought they were
pulling air and they would shut down. So, they were -- for the first half of the summer we
were out there nearly every other day turning the pump back on, chasing problems,
finding what the solutions were. Now to help with that one of the things that we have
done is we are in the process of completing a pump station in this corner down here off
of Ten Mile, which will help to backfeed that system with irrigation water that we have out
of the Coleman Lateral, which supplies the south half of the project prior, which should
help to alleviate some of those issues. But with the project this size there is always going
to be some sort of rotation required. I don't have enough water rights to not do that. One
of the things that we did do that kind of helped us -- the pond it allows us to spread that
water over a longer period of time, but even that's not foolproof. The -- the question or
the comment about the Summerwood house -- or Summerwood property, part of the
reason that we wanted to bring that into this development, as you are probably all aware,
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this -- this is the only project in probably all of Idaho -- for sure southern Idaho where the
local streets are pavers. We are using brick pavers for our local streets. That was an
agreement with ACHD that allowed Volterra -- these developments to do that on a
temporary -- not a temporary. It was an exploration in the use. I can't think of the right
word. But with that -- with that condition we needed to bring Summerwood into this project
in order to use -- to continue that and bring pavers into the Summerwood portion as well.
So, that's part of the reason why we are trying to combine all of these into one
development is so that we can keep the character, we can keep the content alive and be
extended into that property. And with that I will stand for any other questions.
De Weerd: Is that -- you're using a pervious system for your drainage then?
Munger: Yes.
De Weerd: With the cobbled roads.
Munger: Yeah. They are brick pavers and it's a pervious system, so the -- the pavers
themselves are not permeable, but the gap between them is what we use for the storm
water.
De Weerd: And -- and have you been getting complaints that it doesn't adequately drain
the -- the stormwater?
Munger: I -- I have not heard of any. As a matter of fact, usually what we are finding is
these streets clear off faster than the streets around them and it's -- part of the nature of
the permeable systems in that as the water -- as snow melts it can get through the system
and out before it freezes and so we don't have the icing on the streets that you get in most
locations. They will ice up from road traffic, but it melts and removes faster than -- than
a standard street.
De Weerd: Any questions from Council?
Little Roberts: Madam Mayor?
De Weerd: Mrs. Little Roberts.
Little Roberts: Madam Mayor. Matt, with this next phase coming on are you planning any
other improvements to the irrigation system? If they are already struggling to water and
we are in Idaho, water is gold, it seems like with the addition there needs to be additional
pumps or resources to make sure this round of grass is green as well.
Munger: Yeah. Yes. That was the addition of the pump station on the south side that we
are installing right now. Actually, we are frantically trying to get the work done before
water hits the ditch, but, yes, we have added a second pump station and we are in the
process of upsizing the pumps that are in the existing system. So, even though we only
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have a certain amount of water, we will be able to deliver that on a more consistent basis
than they have in the past.
Little Roberts: Thank you.
De Weerd: Anything further from Council? Thank you so much.
Munger: Thank you.
De Weerd: Okay. Council, any further questions for staff, for the applicant or any of those
that provided testimony? If not I would entertain a motion to close.
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: I move we close the public hearing on Item 9-G, public hearing for
Summerwood, H-2019-0001.
Palmer: Second.
De Weerd: I have a motion and a second to close the public hearing on Item 9-G. All
those in favor say aye. All ayes.
MOTION CARRIED: FOUR AYES. TWO ABSENT.
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: I move we approve Item 9-G, the DA for H-2019-0001, to include all staff,
applicant, and public testimony.
Little Roberts: Second.
De Weerd: I have a motion and a second to approve Item 9-G. Any discussion?
Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
Palmer: Just to repeat it and -- and clarify again that we are not approving a development
right now, we are just approving some housekeeping on -- on the agreement and the
contract to simplify it and really probably make it better to manage for everybody involved.
This isn't approving hundreds of homes. This is approved for just housekeeping.
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Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: I want to agree with Council Member Palmer. Appreciate you pointing that out.
That this is not -- the -- the decision before the body is to not approve new developments,
it is merely to revise the DA before us. So, appreciate the testimony, appreciate the
commentary. Many of the concerns that were raised, though, aren't resolved by our action
here this evening.
De Weerd: Okay. Motion standing is to approve Item 9-G. Mr. Clerk, will you call roll.
Roll call: Borton, absent; Milam, absent; Cavener, yea; Palmer, yea; Little Roberts, yea;
Bernt, yea.
De Weerd: All ayes.
MOTION CARRIED: FOUR AYES. TWO ABSENT.
Item 10: Department Reports
A. Mayor's Office Annual Department Report
De Weerd: Okay. Department Reports. First up under 10-A is the Mayor's Office annual
department report. Love to claim personal responsibility and I don't. I have been on
vacation. So, you have a very informative presentation in front of you. Robert, I will turn
this over to you.
Simison: Thank you, Madam Mayor, Members of the Council -- there we go. I am here
tonight representing the office of the Mayor. I will be joined by Vincent Koontz and Kaycee
Emery, who will also be speaking here shortly. But I just want to start off with a -- with a
general overview of the city and our mission and our vision and the Mayor's office is really
working to ensure that by 2035 Meridian will be the west's premier community in which to
live, work, and raise a family. I think that we are stewards of that task at hand. With the
changes this year and adding some director level positions with the city, the Mayor now
is -- serves as the CEO of the city. Now has 11 direct reports that she oversees and
supervises, myself being one of those, and I would really like to think that we are the
public face of the community, the city's vision, mission and the CARE values that we
provide to the community and this is the group that I think really lays the foundation for
that. Premier starts here with this group of individuals. We are the one -- the customers
will often come to very first if they have an issue or very last , depending upon which
process that they have gone through. In our office, though, we like to try to make sure
that they are working with the departments when they have issues, so they don't just
come to us and get us -- get the departments to answer their questions or address their
issues. We try to get them back working with the department -- at the department level,
because many people in all departments can handle these questions. They don't need
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us to give them directions to do that. So, we try to uphold the process that exists at those
different levels. We want to make sure, though, that they -- our internal and external
customers feel that they are treated in the Meridian Way when we work with them and
that's the real focus of our office. We follow the direction of the Mayor, many of us in the
office, but we regularly work evenings and weekends trying to meet those expectations
of the citizens and replying to issues and whether that's on NextDoor or a Facebook
inquiry that comes in through Messenger, we are consistently working to provide answers
to the citizens' questions that come through. What this -- what -- I think that you all have
seen this. I'm not going to tell you anything you don't know, but we have had --
development drives constituent issues at the city level and I think that we can look at
Linder Village, Costco over these last two years and see amount of constituent
interactions that have been occurring through that. Some of it through third-party
applications. A lot of it just natural. But that increases staff load and staff work at all levels
to track, reply, and monitor those items. So, in the office we are focused on youth,
community partnerships, as well as our business -- business relationships and community
development to ensure that we meet that built for business, designed for living motto. You
probably saw this with the State of the City in terms of the accolades that we received as
a community. This is taken from the annual report. It's not the complete list. You can --
you can go online to the -- online annual report if you want to see the complete list of
accolades. General highlight one just real quick. I will talk about it again in a little bit, but
we did receive a Do The Right from -- Do The Right is an achievement award from the
Association of Idaho Cities this last year. Pretty excited for that. That's the picture there
of those who were present for that at AIC. So, our base budget dollars at work. As I
mentioned, we are focused on youth, community, business relationships, community
development, as well as several programs that you see listed. But really at the base, you
know, and that the Mayor is the CEO of the city, you know, it's her doing the day-to-day
operations, which are part of what our office spends our time doing helping and supporting
her in that role. That can be scheduling, meeting prep, the constituent system issues I
already mentioned. Records retention. Working with our community partners and their
government relations. Legislative issues. Commission appointments. Proclamations.
Town halls and events. So, those are just some of the day-to-day programs and activities
that we do in addition to that. We didn't have any enhancements in FY-18, but we did do
our four amendments that we typically do each year from the sponsorships we receive
for Do The Right, the walking club, MYAC and Save The City and just want to take a
second to thank all those businesses who made those events and activities happen. Here
is a list of the sponsors. You see Idaho Central Credit Union right there. For two years
in a row they have been the title and primary sponsor for MYAC, the Mayor's Walking
Club and Do The Right. So, they have made a significant investment in our community
and the youth programming that we do through the Mayor's office. So, I just want to say
thank you to them to help make that possible. So, kind of looking at this -- at this year, I
mentioned we will be bringing forward four amendments to this year's budget from those
sponsorship dollars here over the next several months as we are wrapping up the cost
for those activities. We have several of them coming up over the next month. So , we will
be able to finalize those. Very proud that we are able to bring those budget neutral each
and every year from the sponsorship dollars and our sponsors who helped make that
happen. And perhaps by '20 we do not anticipate bringing any enhancements to the city
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through the budgetary process from the Mayor's office. I just want to give you a -- kind of
an overview of the areas that we do. We talked a little bit about these. This has I think a
more in-depth look. The Y stands for you, C community and the BR for business
relationships. Just to give you an idea about many of these things that we do in the office.
We continue to look at these programs each and every year to help determine whether
or not they are still viable or if we need to make changes to them. I know last year when
I was in front of you I mentioned that we would be discontinuing the Mayor CEO kids book
club, which we did that. We ran that program through last May and have no longer been
doing that program with the library. You often hear about the success -- the success of
MYAC at your City Council meetings. So, you're well familiar with that. But just to
highlight a couple things that are coming up. Here on April 4th we have Do The Right,
which will be a day full of activities here in the community, which starts off actually with
the Mayor's prayer breakfast put on by -- I don't know if it's the Meridian Ministerial
Fellowshipping, but they are --
De Weerd: Treasure Meridian.
Simison: Treasure Meridian. We will be doing that. So, that's what starts off on that day,
but it will be for the full day of events and, then, we also have -- April is Volunteer
Appreciation Month, so that's the time where we are going to spend a -- spend a little bit
of time loving on all of our volunteers from our commission's, MYAC, In Fab, our
volunteers at the front desk, our park ambassadors -- any of the departments that have
volunteers. So, we will be doing a -- hosting a lunch for them on April 11th and we will
give you information about the date, time, where that will be held. So, just a couple things
that we have coming up. Just to give you an idea in terms of what we are doing in our --
by the numbers and the type of events and activities, those 25 HOA meetings. Those are
typically after evening that Jodi is -- is going to when people are here at City Hall where
we go down and we speak to them . The commission appointments, you see all those
that come through, that can be time consuming, but those are also a lot of fun. Really
enjoy going through that process. I want to highlight the cases and the contacts and ,
then, the constituent cases that we logged into the CRM, the flashier, and we have logged
393 new cases this last year. When you see a thousand and eight contacts, that's what
-- that's what I'm talking to in terms of Linder Village and Costco, some development
applications you create one case where you have multiple people that you're adding to
that that you will close those out when you get through them. I want to spend a few
minutes touching on our strategic plan objectives that you're aware of . We -- we did talk
about improving citizen access to government during the recent report that Vincent gave
two weeks ago in front of City Council, but we are going to be working with the clerk's
office of taking video testimony submission or text. That's something that we are looking
at from that first item on improving the citizen access to government. Excited about that
opportunity. The second one down, develop partnerships along the city, become an
access point to other government. This is really what services are out there from our
government partners that we may want to bring to Meridian. I'm excited to say that we
are working with one of the commissioners right now who is looking at maybe bringing
driver's licenses back into the community. So , those are the types of things that we are
talking about. How do we bring things closer into our community for people to have
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access. But, then, we have had a lot of change over at the county level government, both
in the clerk's office and the treasurer's office, so we will be continuing to explore other
opportunities with them as they get settled, as they learn what's going on in their
department we will be engaging with them about some things we would hope we could
see here in our community. 4-C-3, socio-economic profile. The definitions are hopefully
being finalized. I know we have had a meeting set -- I think April -- in April we will get
those finalized and be able to move that item forward . Work with Community
Development, because it's a combination between us and Community Development to
fund that item. And, then, again, some entertainment options. So, you know, we actually
saw this -- we had a request come through just the other day of someone looking for --
which goes right in line with the work we have been trying to do, someone was looking
for a historic building where they could do something that needed to be between five and
ten thousand feet -- five and ten thousand square feet. So, actually it was something we
have been working on is trying to inventory what our buildings in our downtown area are
in terms of square footage, what type of amenities they might have in them, so when --
when we can either help people who are looking to come to us that we may know about
and say here is a building that you can go look at. So, we are actively working on that
item. Our accomplishments from the last year that we did, we held three city 101 classes
working with the departments. That was really focused on getting our city volunteers
engaged, giving them a little bit more information about what's going on with the
departments, so that when people -- kind of being our ambassadors where people come
in and they can help answer those questions. We surveyed the community, said what do
you want to learn and we took that information and work ed with the departments and
created programs that were about two to three hours each where people could come in
and learn a little bit more about the city departments. Actually, be talking with the directors
about this tomorrow and looking at probably offering this again in May or June and open
it up to a wider variety of the community and sending them the city newsletter that's going
to go out in the next utility billing insert. So, hopefully, people are interested. We can
gather people to put those on. We -- we did the middle school safety summit this last
year. We had about a hundred kids involved in that. So , that was nice to do that. I know
we continue -- we plan on doing that again this next year. Peak training I will leave that
to Vincent to speak to. We held our telephone town hall and I will talk about that in a
second and, then, we did complete a welcome to Meridian sign this last year after many
attempts to try to get it as close to being on budget as we could through that process and
several RFPs, but working with our purchasing department and Community Development
we were able to help make that happen. So, just wanted to talk about the telephone town
hall really quick. We held this last fall and it was focused on the Comprehensive Plan.
The executive summary was shared with Council after we did that event. So, hopefully,
you still have that if you're interested. We did feel that we were reaching a different
demographic by holding that town hall in the people when we looked at that. But it's just
another tool and that's what we were really looking -- really looking at as tried to engage
people, what do we -- how are we reaching out, how are we engaging people. Yes, land
lines, which is what you are primarily limited to, are a changing demographic. I still have
one, but it does provide an access point to other people. We had 206 peak listeners.
Twenty-nine people called in. A hundred ninety-eight were -- were called out to and
answered and nearly one in four people on the phone at one point time raised their hand
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and ask a question. So, we were able to get a lot of questions and speak to people and
we also asked them questions and that was as we were able to gain some basic feedback
from them through that and overall what we heard from people that reached out to us
afterwards was the positive feedback from that. So, we have that now. We have done
one. We can use this if the right opportunity comes up for us to have another opportunity,
at least it was a positive experience. We know more about what we could do and how
we could do it better next time. The other thing I want to highlight -- and as I mentioned,
this is coming up on April 4th. The last year's Do The Right day, we were selected by AIC
for City Achievement Award. We handed out 50,000 stickers into the community. Did Do
The Right decals on the SRO patrol cars. Did an assembly with Rebound. School
opportunity. Read a proclamation. Had speakers. We distributed t-shirts to all the city
employees and we did the drone photo of the group outside of City Hall and according to
Kaycee employees love this photo. So, I'm going to take her word on that. We are excited
for this -- for 2019 to do this again and it continues to be something -- continues to grow
here at the city. Just want to touch real base -- real quickly on our goals for 2019. We
will be continuing to be focused on implementing the strategic plan objective from our --
from our office. The eastern rollout public education. Once an RFP -- once -- whoever is
selected through the RFP process will need to work with them to make sure the
community is well educated from that standpoint. That's going to be something we focus
on. We will be looking at developing KPIs for the office. Zip code. We are in the process.
That's something that we will be focusing on in terms of looking at both north and south
Meridian to try to get our 83652 and 83646 in alignment with our area of city impact and,
then, the -- we will be preparing for a new administration, you know, and what does that
look like. I don't think -- it's been a lot of years since the city's gone through that, but from
records retention, developing budgets -- I was able to speak to Council President Borton
last week, I think we talked a little bit about the budget and what does that look like for a
new administration coming in and the needs that that position may have. So, we are
starting through that process and with that I will stand for any questions before I turn this
over to Vincent.
Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
Palmer: Robert, you mentioned a monument sign that the Mayor's office completed.
What is that? Did you build one?
Simison: Well, I was listed as the project coordinator in working with purchasing on that.
So, it wasn't us that built it. That is the one that we did for the city that was completed
outside of Tru Hotel.
Palmer: Okay. Thanks.
De Weerd: Any other questions? Thank you, Robert.
Simison: Thank you.
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De Weerd: Vinny.
Koontz: Hello.
De Weerd: Nice to see you.
Koontz: Madam Mayor, Members of Council. I'm here to present other government. The
shadow of government. Okay. So, I have the honor of working on several important
strategic initiatives for our city. I'm focused on the administration and improvement of our
city's five year strategic plan. Identifying and developing key performance indicators with
our departments and process improvement help make our services more premiere.
Accomplishments. I know you guys love talking about the strategic plan. So, 53 percent
complete of the strategic plan. Pretty good accomplishment. We are over halfway done
with it. So, it's about where we should be. We have added several new initiatives for
both our citizens and our employees. One example -- and the Mayor highlighted this in
her presentation was our citizen -- our citizen commission in parks and rec identified gaps
in our summer recreation programs and they are currently working on filling some of those
needs with new programs and new services to our community. In addition to that,
succession planning inside of our city within human resources was identifying needs
inside our departments to be filled from internal candidates. I have been collaborating
with departments to identify key performance indicators for our programs and services
and we are utilizing the investment we made with Peak to train our employees to identify
ways to improve processes -- processes and make more effective programs. The
strategic plan. 3-D-1. In this we have completed a survey with our city departments to
determine future needs to complete their initiatives. Over 40 employees have worked on
and worked well in achieving their objectives and this is important, because one thing I
wanted to highlight is over a third of our strategic objectives have been modified or
changed based on staff input or community feedback that we have received over the
course of the last couple years of the strategic plan and, actually, looked at it as a good
thing, because it's evolving. We are learning. This is our first plan and this is a good
opportunity for us to say what's working well. What's not working well. And it has not sat
on the shelf. Performance measurement. Our goal in performance measurement is to
provide data to key decision-makers, staff and stakeholders so they can make more
informed decisions. I have worked to assist city departments to develop meaningful
measures of success and continue that effort at this time. We have asked questions and
involved staff to say what do we have with our strategic initiatives? What are we tracking
with operations in our departments and how do we measure success going forward? We
have reviewed the Comprehensive Plan, Strategic Plan, Parks master plan and several
other documents that are guiding documents inside of the departments as a result. We
asked questions such as how are we meeting the needs of our customers, both internally
and externally? How can we determine what our customers need ours? Are we tracking
via survey? Are we measuring? What are we measuring and what are we tracking?
What kind of information do we have at the disposal of our -- of our staff and our citizens?
And what should be tracking to tell us if we are doing well and not so well? What are we
tracking and what should we be to give us -- give our stakeholders and staff more
information to make better decisions. Continuous improvement. This is teach and
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beyond. This is part of our continuous improvement program. Part of our continuous
improvement program is to identify opportunities for better services to show the -- through
the use of data showing the results that happen because of the use of the data. A couple
facts. We have -- we have trained 43 people in continues -- continuous improvement
techniques throughout the city. They have gone through the Peak training and we have
got more to come. We have also trained six additional people as facilitators that will help
us train additional employees without having to get services from outside consultants,
which will save us money and allow us to teach ourselves to our own staff. There is an
exciting example in the innovation team pilot down in Community Development. There is
nine individuals who self selected from across all of the divisions in Community
Development that are currently learning the Peak techniques that we have taught as a
classroom setting. They are exploring multi-family housing, new commercial and several
other topics as a result of their learning and will be serving over the next year to make
that improvement for the department and for the needs of our community. In addition , our
trainers will be weighting an effort to use improvements into our culture. They are asking
the big questions of why. Why do we do a particular service? Is there a better way to
make this process and does it solve problems and how can we improve it overall. And
so they are going to be taking their time and moving into the departments and building
that -- building that culture in the departments. So, over the next couple months, six to
12 months, a couple of -- a couple of key things we are going to be doing. The facilitators
are going to build awareness, build a list of process improvements and get their people
speaking the same language when it comes to continuous improvement. The how, what
and the why. They are going to be training employees. They have a self-selected interest
to build an army of innovation allies to -- to work on continuous improvement in their
departments. They are going to develop action plans in order to show improvements that
will make a difference for our community. Show the value of services that we can improve,
both internally and externally. We are planning on involving our customers, stakeholders
and others to improve -- to improve to make our services premier. One example that we
have had previously was -- that I presented was the contract review project. We
collaborated, evaluated and made simple improvements on an existing process and are
in the process of creating standard operating procedures to ensure that our processes
are the same every time and can be audited to that result. Kind of the -- the overall goal
of continuous improvement is kind of answer to the following questions. How much time
did we save? How many -- how many items or widgets did we make? What is that time
worth? How many mistakes did we make before we made an improvement? And how
did we improve? What is the error rate on the process and are we any better off from the
service that we improved? Budget dollars work. So, I -- I look at everything you do in this
-- in this section as relating back to responsive government. Our strategic plan allows us
to accomplish the long-term goals. Our key indicators in reporting allow us to see how
we are doing and what is working and not working to achieve those goals. An analysis of
the data allows us to solve problems and continue to do those things well and not do the
things that we are not doing well. Having people trained to identify opportunities through
continuous improvement and Peak will prevent problems before they arise and allow us
to take proactive and decisive actions. Both those things working together will allow the
continuous improvement program that will free up time and space for our staff to work on
other more pressing matters and I stand for any questions.
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De Weerd: Thank you, Vince.
Little Roberts: Madam Mayor?
De Weerd: Mr. Little Roberts.
Little Roberts: Madam Mayor. Vince, no questions, but thank you and I have had the
privilege of having two different employees from two different departments come to me
and tell me how excited they are about how Peak is working in the departments and things
and not only is the process itself working, but the attitude of our city wants us to examine
processes and improve them from employees out I think is just wonderful and
phenomenal and they appreciate it as well.
Koontz: Council Woman Roberts, I appreciate that. There is -- there is a lot of momentum
that we are going to be building with this and I think those -- those speak to themselves.
I want to have more results and a lot more that we can show, but part of it is building that
culture. It's training the employees to kind of reach that critical mass to where we have
enough people that can work together as a gr oup to work on these projects and so it is
about building that -- that up and building that culture and awareness. So, appreciate
that. Thank you.
Little Roberts: Thank you.
De Weerd: And building it from those that are actually doing the work, because they can
see where the process is broken. Any other questions for Vincent?
Cavener: Madam Mayor?
De Weerd: Yes, Mr. Cavener.
Cavener: Just a comment. Next time don't use the Empire as the bad guys. They are
the good guys, they are not the bad guys. Just a preference.
Koontz: Councilman Cavener, that with a shameless Star Wars plug, so I had to --
Cavener: I love them.
De Weerd: Thank you.
Koontz: Thank you.
De Weerd: May the force be with you. That's about all I know about Star Wars.
Emery: All right. Madam Mayor, Members of Council, I'm happy to be here tonight. My
final report to you. Here we go. Tomorrow's my last day if you didn't know. So, just got
this report in just in time. So, let's talk communications. It's my favorite thing to talk about.
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I love to talk about communications and I love to communicate. So , here we go. I'm all
about process efficiency, because I always want to do more. So, I always want to look at
how can I do more by streamlining the processes already in place. So, a lot of things I
do with the city are trying to streamline the processes that we do. One of those things
was organizing our photos. I was getting a lot of people asking for p hotos and I didn't
have any access to them, because they were buried in some department's folder that I
didn't have access to. So, a big project this year, we moved all of the photos from all
departments onto the Y drive. We came up with a naming convention, I did a committee,
so that everyone would have representation from the departments and it was a project to
get all of those photos moved and organized in a manner that all of us agreed on that
everyone could find the photos and now it's so much easier. It's on the public drive for all
of us to find. We also uploaded photos to Google Photos, ones that are requested quite
frequently, so instead of sending ten e-mails to someone because the photos are large ,
we now can send them a link on Google Photos to share our beautiful photos. So, that
was a big project. Also kept up with records retention and the communications folder and
updated the graphics manual. It had not been updated since 2013. So , it really needed
an update and that was the focus of this year. I worked on identifying new communication
trends and tools and one of those tools was Lumen 5. I really love Lumen5 . It's a great
way to produce a video very very quickly that has words on the video. So, you don't have
to turn the sound up. The biggest thing we are learning is that people are watching a lot
of video on Facebook, but they are doing it with the sound off. They are doing it while
they are in a meeting and they don't want people to know they are on Facebook and they
are watching a video on silent. So, if you can have the words on there they can do -- they
can watch the videos in their meeting and they are still getting the content. So, in fact, 90
percent of people that engage with our videos are watching them on silent. So, that's why
Lumen5 is so important and a lot of the departments have picked that up as well.
MailChimp. Big changes with MailChimp. I'm going to do separate slides on that,
because I'm really excited about that. Life stream updates. We do now have a page on
our website meridiancity.org/live.html. We are working to drop the .html. But the biggest
thing is we can now market our own website to get people to watch our live streams.
Commission meetings and Council meetings and -- and we still want them to subscribe
to our YouTube page so they get those notifications, but it is always nice when something
can be live on your website. Live stream updates also include the fact that we have
Wowza now, which means we can live stream on Facebook and YouTube at the same
time. I also held media training this past year. Last spring I held four classes. This spring
-- in fact just this month I held two classes and I really think this is something we should
offer to employees at least once a year. The reason media training is so important is
because you really need to have your subject matter experts on camera delivering the
information. It builds trust and it's about a representation for our city. You don't want t o
have me talking about the Waste Water Resource Recovery Facility, because I don't live
it and breathe it every day. So, I'm -- I'm not going to come off as authentic as someone
who does live and breathe it every day for the viewers and the citizens. So , I really do
think it's very important, but I also want people to feel comfortable , because the media --
they are our customers, too, so I want people to feel that comfort level. All right. Let's
talk about MailChimp. Very exciting. We went from less than 10,000 subscribers to more
than 25,000. We are at 25,289 in April. How we did this. Real life. We had a big e-mail
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list with utility billing. So, I worked with IT to integrate that utility billing e-mail list with
MailChimp, so that anytime we get a new utility billing customer it automatically updates.
They do have the option to opt out, but why do this? Well, bringing information to people
is so much nicer. It's a service we offer to them , because, then, they don't have to come
to our website to try and find the mail button. We are giving them information about their
city and also we found a way to make -- I was updating the website. Every time I send
out a new newsletter, a news release I was going to our website and updating it. We have
now integrated those pages with MailChimp, so anytime a news release or newsletter
goes out it automatically populates on our website . Another thing to streamline
processes, so you can do more. We have had an amazingly low unsubscribe rate on
MailChimp. That was one thing I was worried about. I wondered how many people would
unsubscribe. It's been very low. So, we are providing a service that people were wanting.
It's interesting to note, too, how many people are consuming the information. If you look
at the graph we are consistently above the industry average and, then, if you look at
correlation analytics, it's really interesting. For example, Renee back in -- it was last May
and we have seen this with Christmas in Meridian, too. She saw a huge spike in the
unplug site, the day we sent out our newsletter and it was also the main click in that
newsletter. So, there is that correlation where we are really -- where people are really
engaging the newsletter. Social media. It is one of our best ways to reach people -- and
this slide is not showing up for some reason. We are missing some. There. Oh, I had
animations on them and didn't realize. So, there you go. It's a moving slide. Well, social
media is just -- it's a fantastic way to reach people and we have all these different channels
where we can reach different demographics. The ones that reach the widest variety of
demographics are -- are Facebook and NextDoor and I really want to focus right now on
NextDoor, because I don't know if you saw that and maybe I went back to -- went forward
too quickly -- 27,571 members. In fact, I just checked it before the meeting, because I
thought I better check it, it goes up every week by a lot. So, we have added now that
5,500, it's more like 6,000 in the last year. So, NextDoor -- we have been posting news
events, traffic alerts on there. I have a monthly meeting with ACHD where we talked
about the different projects coming up, so we can let people on NextDoor know that.
Public Works, spring flushing so we can really hone in on those different neighborhoods
where it's happening, so we can give them a heads-up. Forty-eight percent of households
are on Next\Door. That's huge. And so if you look at our top impressions, our Public
Works posts are really -- a really -- they love those. The registration for the Hefty energy
bag program, that was a big one. But the fifth one I really want to point out, we discussed
this that it was really important that we let people know on NextDoor we can't see their
conversations in their neighborhoods and sometimes people will say, oh, well, didn't you
see the conversation happening in our neighborhood. We can't see it. So, we have been
trying to educate people about that, saying if you have a question we are your resource,
send us an e-mail, but we can't see your conversation. So, that was one of -- one time
when we educated and you can see it was a big hit. Another big hit is polls pulled. It is
just phenomenal the response we have gotten on polls. Nine hundred and twenty-one
votes on this bus system poll that we did.
Palmer: Madam Mayor? I just want to make sure everybody got a chance to see the
results of that super scientific poll there. That is all.
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Emery: Yep. All right. So, let's talk to strategic plan. We have now established a best
practices for marketing and we have event follow-up forms and that was part of 3-A-1
and, really, the goal of that is to make sure that we are -- we have a checklist provided to
people, so that they have just a list to go by when they are preparing events for the city.
It seems like it streamlines marketing for events and, then, really that evaluation form
helps us evaluate how we are marketing our events and how we can do better and if we
got our message out to the right audience. I helped on 3-A-2. We are implementing more
polling on NextDoor as you saw and it's -- we have seen great response on those polls.
I worked on 3-C-3 as well with IT and helped craft an emergency communications plan.
Next up for this position they will be helping Hillary on a marketing plan for art in public
spaces in Meridian. Let's talk about the budget dollars at work. The utility billing
newsletter is a great success. It's just our way of reaching so many more customers,
because we also check our mailboxes every day. Mailers are not dead. It's a good way
to reach people. Welcome to Meridian. We revamped that and streamlined that process
this year, so it's a lot more cost-effective now as well. We set out a magazine with a QR
code, giving them -- giving our new residents that information right at their fingertips and
the process has been working great with our printing company ESP, so it's really a quick
and efficient process every six months now. The drone has increased our ability to
capture photos and videos from the air and you do have another certified pilot in City Hall
and that's Colin Moss. So, that's exciting. And, then, you talk about advertising. We
really focus on social media, because that's where we see the best ROI, especially on
Facebook. For example, for 20 dollars for a four day Monday through Thursday Public
Works ad you can reach up to 2,400 per day. That not only gets people's attention to the
event, but also the fact that we have a city page. So, we are getting two points out there
and we want people liking our page, so they are following our posts. Another FY-19
enhancement is the public safety information officer. Well, status, we are in the final
round. We are so close and we did have a first candidate this fall who fell through , but,
like I said, the final round now, so I would stay tuned for an announcement shortly. I
provided this enhancement. I think this enhancement is very important for this city. We
are one of the safest communities in Idaho. We need to continue to keep that trust with
our community and build on that and it's so important to be proactive with tha t safety
message and I have so many ideas for this position that I have passed along. A Public
Safety Newsletter would be fantastic and lots of -- lots of ideas on social media. So, it's
really an untapped resource for us at this point and I'm really -- really excited to see what
this person can do with the position. Other communication highlights. I have had three
communication interns from BSU over the past year. That's been really good to teach
them about not only marketing and communications, but they get to learn about the
government process a lot and, then, I have a fantastic intern Alex. He is our video
production intern. He's been with us for a couple of years. He does a great job and he
is the reason live stream is so dynamic right now. He is running that for us and he is
running that for you every Tuesday. Meeting goals. I had some big meeting goals this
year. I was the part of a committee to put together the employee meeting. I was really
excited about that employee meeting. I really saw the need for something like that and
so I was -- you know, I had heard from employees beforehand, they were a little -- I have
a lot of work to do, but every employee I spoke to afterwards said that was the best day,
I'm so glad I went, I loved it, it was so much better than I ever imagined. So, I really loved
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the feedback we received from that meeting and I am excited. I hope to see that become
an annual thing for the city. And, then, the State of the City, the greatest home. I'm so
happy that that came off the way it did with the -- you know, I watched the greatest film in
one day this summer and we just -- I thought let's have these choirs be part of it and have
this live production. We have never had a live production element. So, to have something
like that come off, that was one of my goals for the year and I'm really excited with the
way it turned out. We produce a lot of videos. I'm not going to go over all of those. You
can see it as a big long list there and that's not even all of them. This is just the bigger
projects. But I wanted to show you this one. I don't know if we have volume. Even texting
and walking is bad. Filming this was really fun. If you text and drive looking down won't
be the only consequence.
De Weerd: Best person to do that.
Emery: I know. And he had to do it in one take. So, I show that because we did that --
we shot that -- that's an important message to put out, but we also -- Channel 6 and
Channel 9 aired that public service announcement for us as well and -- and that was a --
that was a -- we did not have to pay for that time, but it's a really really important message
to put out and it was really fun to film , because it was not warm that day when he fell into
the fountain. But no one was hurt and The Village at Meridian did approve it, but no one
else is supposed to do that. There is my disclaimer. All right. Let's talk about the annual
report. I'm so excited about the annual report. We -- it is all online this year. It's a website.
So, this is a pilot program mixture. If they choose to do it again online IT is ready to build
a template for this. So, it would live on our website, which is really important to bring it
back onto our website. It saved time. It saved resources. And it saved printing costs and
made it easier for citizens to access information from where ever on their mobile devices
and, then, since I had the template, I was able to help fire put together their online annual
report using the same template and it didn't take me very long. So, they had all the
content, of course, but we already had this template -- template set. So, that's -- there is
so many ways you can use it and right now we are up to 850 views. Those kind of matrix
are not something you can have with a magazine. So, matrix, making it more simple,
making it more cost-effective I love the online annual report. And 2019 goals. For the
next person. Track -- I like -- these were goals I set, but I really think it's something that
might help just tracking the public response and media coverage. We -- I do the news
recap e-mails, maybe something putting it in a spreadsheet of sorts , so we see all the
media we are getting, because we do get a lot. Streamline branding. Build a more
cohesive look for all, including commissions. City 101. We want to help with video and
marketing that series and maybe do some short videos to talk about what each
department does. One minute to a minute 30 and tracking those of correlated analytics
for -- more closely when you send the e-newsletter what does that do to this site, that sort
of thing. And, finally, thank you for the memories, City of Meridian. It -- it has been
amazing. A great four and a half years. I really have had the best bosses and team I
could ask for. This has been the best place I have ever worked. I have loved working
here. This decision was not easy, but I will -- starting April 1st I will be the director of
marketing and PR for West Valley Medical Center. So, like I said, it was not a decision
that I took lightly. It was tough. But I am excited to announce that Shandy Lam will be
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taking over as communications manager. I have full confidence in her. Vince mentioned
succession planning. We had already started this with her. She will do a phenomenal
job and the biggest thing is when I go somewhere I always want to leave it better than
how I stepped into it and I feel that I -- I hope that I would be able to do that and I feel that
she will be able to carry on the torch. She will do a great job. And with that I stand for
questions.
De Weerd: Thank you, Kaycee. Any questions from Council? Mrs. Little Roberts.
Little Roberts: Madam Mayor. Kaycee, no questions, but just job well done. You definitely
have left all of us better than when you arrived.
Emery: Oh. Well, thank you. I appreciate that.
De Weerd: Other questions?
Borton: Madam Mayor?
De Weerd: Mr. Borton. Mr. Cavener.
Cavener: I echo that. I look forward to these reports each year and I think that you have
done a remarkable job of elevating the status of our community and -- and I really
appreciate not just the role of your position that you as an individual , I know that there
were lots of people that came before you to try and accomplish the same great things that
you have done in spades and there is lots of things that I would love to touch on to say
thank you for this, thank you for this, but just we really appreciate it. I wish there was a
way we could convince you to stay. I think the world of Shandy. I think she is going to do
a great job, but you definitely made your mark on our community and I appreciate it.
Emery: Thank you. Thank you so much.
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: Just -- I was kind of making a list of stuff. Your -- your work for the city has been
pretty special, so I was trying to just kind of write down some of the characteristics of you
which I think are extremely special and have made you successful and us successful.
So, bear with me. I just -- you are extremely genuine in all respects. Thoughtful without
exception. Driven. Extremely driven. Hard working. Wickedly intelligent. Poise under
pressure. Loyal without exception. Honest as the day is long. And you keep work joyful.
That's the -- the list that I think of when I look back at the work you have done for the city
and it's the reason you have been extremely successful here. You and your family are
going to be wildly successful -- successful going forward in whatever you do. It's exciting
for your new opportunities. It's a sad loss for us, but these traits -- they are making you
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just a great path forward for years to come. So, you mean the world and thank you for
what you have been doing for us.
Emery: Thank you. That was very nice. Thank you. It means a lot. Thank you. All right.
Thank you, Madam Mayor.
De Weerd: I'm not going to say anything, because I have jet lag and I'm emotional, so --
but add passionate and creative to that list, too. For sure.
Emery: All right. Madam Mayor, Members of Council, thank you so much. It was great
memories.
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: With your permission, can we take like a five minute break, let everyone
recharge their batteries and we can dive into the rest of meeting.
De Weerd: You bet.
(Recess: 8:18 p.m. to 8:28 p.m.)
B. Parks and Recreation Department: Meridian Youth
Baseball/Softball Agreement for Turf Renovator [Action Item]
C. Parks and Recreation Department: Turf Renovator Budget
Amendment Not to Exceed $12,995 (Net Zero) [Action Item]
De Weerd: Okay. I will go ahead and reconvene this meeting and move to Item 10-B,
our Parks and Recreation Department. Go with it, Mike.
Barton: So, we are here this evening -- one of our best partners, Meridian Youth Baseball,
has offered to purchase a turf renovator that connects to the back of our tractor. It's to
remove those lips between the dirt infield and the grass and we are asking for your
approval of the agreement that will allow them to donate that piece of equipment to us.
De Weerd: Sweet. This pertains to Item 10-B and C. Any questions from Council? So,
the first one, 10-B, is the agreement and Item 10-C is for the budget amendment.
Bernt: Madam Mayor?
De Weerd: Yes.
Bernt: I move that we approve this budget amendment not to exceed 12,995 dollars for
the Parks and Recreation Department baseball-softball turf renovator.
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March 19, 2019
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Borton: And the agreement.
Bernt: And the agreement, yes.
De Weerd: So, your motion was to approve Item B and C.
Bernt: Yeah. Exactly what it was.
Borton: Madam Mayor, that's what I heard.
De Weerd: And that -- did I have a second? Did you second that?
Borton: I did second all of that.
De Weerd: Uh-huh.
Cavener: I heard it.
Bernt: He said it loud and proud.
De Weerd: Loud and proud. The motion is to approve both items. Any discussion? Mr.
Clerk.
Roll call: Borton, yea; Milam, absent; Cavener, yea; Palmer, yea; Little Roberts, yea;
Bernt, yea.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
D. Public Works: WRRF Headworks Upgrades with Odor Control
Budget Amendment Not to Exceed $481,546 [Action Item]
De Weerd: Thank you, Mike. Item 10-D is under Public Works. I will turn this to Clint.
Dolsby: Thank you. Madam Mayor, Members of the Council, the next item we have
before you is a budget amendment for the headworks upgrade with the odor control
project at the Wastewater Resource Recovery Facility to furnish additional FY-19 funding
for this project. This project -- the key component of the Wastewater Resource Recovery
Facility upgrades it's required to meet the demands of city growth and our NPDES permit.
So, several factors arose during construction that would contribute to the need for this
amendment, such as the purchase of the primary power system at the plant and utility
conflicts. This amendment will provide funding for outstanding changes and contingency
to finish this construction project this fiscal year. With that I will stand for any questions
on this item.
De Weerd: Council, any questions?
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March 19, 2019
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Little Roberts: Madam Mayor?
De Weerd: Mrs. Little Roberts.
Little Roberts: Madam Mayor, if there are no questions, I move that we approve the
headwork upgrades with odor control budget amendment not to exceed 481,546 dollars.
Cavener: Second.
De Weerd: I have a motion and second to approve Item 10-D. Any questions from
Council? Mr. Clerk, will you call the roll.
Roll call: Borton, yea; Milam, absent; Cavener, yea; Palmer, yea; Little Roberts, yea;
Bernt, yea.
De Weerd: All ayes.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
Item 11: Ordinances [Action Items]
A. Ordinance No. 19-1818: An Ordinance Adding A New Chapter,
Chapter 3, To Title 8, Meridian City Code, Regarding Vehicle
Sharing Programs; Amending Meridian City Code Section 4-2-
2, Regarding Party Responsible For Nuisance; Adding A New
Section, Meridian City Code Section 7-1-9, To Title 7, Chapter
1, Meridian City Code, Regarding Electric Power-Assisted
Bicycles And Scooters; Adding A New Subsection, Subsection
7-1-9(F), To Meridian City Code Section 7-1-9, Regarding
Prohibited Parking; Adopting A Savings Clause; And Providing
An Effective Date
De Weerd: 11 -A is Ordinance 19-1818. Mr. Clerk, will you, please, read this by title.
Coles: Thank you, Madam Mayor. City of Meridian Ordinance No. 19-1818, an Ordinance
adding a new chapter, Chapter 3, to Title 8, Meridian City Code, regarding vehicle sharing
programs; amending Meridian City Code Section 4 -2-2, regarding party responsible for
nuisance; adding a new section, Meridian City Code Section 7 -1-9, to Title 7, Chapter 1,
Meridian City Code, regarding electric power-assisted bicycles and scooters; adding a
new subsection, Subsection 7-1-9(f), to Meridian City Code Section 7-1-9, regarding
prohibited parking; adopting a savings clause; and providing an effective date .
De Weerd: Okay. You have heard this ordinance read by title. Is there anyone who
would like to hear it read in its entirety? Okay. Council, seeing none, do I have a motion
to approve?
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March 19, 2019
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Cavener: Madam Mayor?
Cavener: Mr. Cavener.
Cavener: I move we approve Ordinance No. 19-1818 with suspension of rules.
Bernt: Second.
De Weerd: I have a motion and a second to approve Item 11 -A. Mr. Clerk, will you call
roll.
Roll call: Borton, yea; Milam, absent; Cavener, yea; Palmer, nay; Little Roberts, yea;
Bernt, yea.
De Weerd: The ayes have it.
MOTION CARRIED: FOUR AYES. ONE NAY. ONE ABSENT.
Item 12: Future Meeting Topics
De Weerd: Item 12. Anything under this item? There are two upcoming events since
-- with our fire department. We have car seat inspections on the 21st from noon to 3:00
by appointment at Fire Station 1 and hands-only CPR training on the 25th at 2:00 and
3:00 p.m. at the Public Safety Training Center. And with that I would entertain a motion
to adjourn.
Borton: So moved.
Little Roberts: Second.
Cavener: Second.
De Weerd: What did you move?
Borton: So moved.
De Weerd: You so moved.
Borton: Shall I do it over?
De Weerd: You so moved that -- to adjourn?
Borton: Uh-huh.
De Weerd: Is that what the second did, too?
Meridian City Council Meeting Agenda April 2, 2019 – Page 52 of 395
Meridian City Council
March 19, 2019
Page 48 of 48
Cavener: Correct.
De Weerd: Okay. All those in favor say aye. All ayes.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
MEETING ADJOURNED AT 8:34 P.M.
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