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HomeMy WebLinkAbout2019-02-2663 «! E jD!IA� CITYCOUNCIL REGULAR MEETING AGENDA City Council Chambers 33 East Broadway Avenue Meridian, Idaho Tuesday, February 26, 2019 at 6:00 PM 1. Roll -Call Attendance X Anne Little Roberts X Joe Borton X Ty Palmer X Treg Bernt X Genesis Milam X Luke Cavener X Mayor Tammy de Weerd 2. Pledge of Allegiance 3. Community Invocation by Michael Pearson of 7th Day Adventist Church 4. Adoption of Agenda Adopted as amended 5. Future Meeting Topics - Public Forum (Up to 30 Minutes Maximum) Signing up prior to the start of the meeting is required. This time is reserved for the public to address their elected officials regarding matters of general interest or concern of public matters and is not specific to an active land use/development application. By law, no decisions can be made on topics presented under this public comment section, other than the City Council may request that the topic be added to a future meeting agenda for a more detailed discussion or action. The Mayor may also direct staff to further assist you in resolving the matter following the meeting. 6. Consent Agenda [Action Item] Approved A. Approve Minutes of February 12, 2019 City Council Workshop Meeting B. Mountain View High School Addition -Water Main Easement C. Final Plat for Sky Mesa Commons Subdivision No. 2 (H-2019-0012) by Jon Breckon, Breckon Land Design, Located at 5689 S. Montague Way D. Development Agreement Summertown (H-2017-0142) with the Estate of Ruby E. Ward located at 745 W. Ustick Road in the NE 114 of Section 1, Township 3N., Range 1W (Parcel#S120112113) E. Approval of Award of Bid and Agreement to L2 Excavation, LLC. for "Sewer Line Point Repairs" for a Not -To -Exceed amount of $221,206.00 F. Approval of Bid and Award of Contract to Weidner Fire for the "Fire Station Diesel Exhaust Removal System" Project for a Not- To- Exceed Amount of $187,569.04. G. AP Invoices for Payment 2127119 - $1,297,104.13 7. Items Moved From The Consent Agenda [Action Item] 190 8. Community Items/Presentations A. Parks and Recreation Commission Annual Report 197 B. Transportation Commission Annual Report 9. Action Items Land Use Public Hearing Process: After the Public Hearing is opened the staff report will be presented by the assigned City planner. Following Staffs report the applicant has up to 15 minutes to present their application. Each member of the public may provide testimony up to 3 minutes or if they are representing a larger group, such as a Homeowners Association, they are allowed 10 minutes. The applicant is then allowed 10 additional minutes to respond to the public's comments. No additional public testimony is taken once the public hearing is closed. The City Council may move to continue the item for additional information or vote to approve or deny the item with or without changes as presented. The Mayor is not a member of the City Council and pursuant to Idaho Code does not vote on public hearing items, unless to break a tie vote. 202 A. Resolution No. 19-2130: A Resolution Appointing Michael Venard as Youth Commissioner to the Meridian Transportation Commission. Approved 207 B. Resolution No. 19-2131: A Resolution Appointing Lynn Smith to Seat 1, Bonnie Griffith to Seat 4, Leslie Mauldin to Seat 5 and Maria Tzompa to Seat 6 of the Meridian Arts Commission. 217 Approved C. Resolution No. 19-2132: A Resolution Appointing Treg Bernt To Seat 6 On the Board Of The Meridian Development Corporation. Approved 220 D. Findings of Fact, Conclusions of Law for Cope Collision (H- 2019- 0002) by Mussell Construction, Inc., Located at 1724 E, Franklin Rd. Approved 236 E. Public Hearing Continued from February 19, 2019 for Proposed Vehicle Sharing Program Ordinance RFP process of up to two vendors adopted; ordinance tabled until further notice Ordinance No. 19-1809: An Ordinance Adding A New Chapter, Chapter 6, To Title 3, Meridian City Code, Regarding Vehicle Sharing Programs; Amending Meridian City Code Section 4-2-2, Regarding Party Responsible For Nuisance; Adding A New Section, Meridian City Code Section 7-1-9, To Title 7, Chapter 1, Meridian City Code, Regarding Electric Power -Assisted Bicycles And Scooters; Adding A New Subsection, Subsection 7-1-9(F), To Meridian City Code Section 7-1-9, Regarding Prohibited Parking; Adopting A Savings Clause; And Providing An Effective Date. 251 F. Continued from February 19, 2019: Resolution No. 19-2128: A Resolution Adopting New Fees Related To Vehicle Sharing Programs; Authorizing The City Clerk's Office To Collect Such Fees; And Providing An Effective Date Tabled until further notice 10. Department Reports A. Public Safety Quarterly Report Vacated from agenda 256 B. Community Development: Update on Meridian Development Corporation (MDC) Open Sidewalk Projects Funded by Community Development Block Grant (CDBG) 270 C. Community Development: 2019 Roadway, Intersection and Community Program Priorities 281 D. Welcome to Meridian Entryway Sign Program Discussion E. Parks and Recreation Department: Fuller Park Ball Field 288 Naming Request [Action Item] Approved 204 F. Public Works: Budget Amendment for FY2019 In The Amount of $41,825 for Water Field Services Supervisor [Action Item] Approved 11. Ordinances [Action Items] A. Ordinance No. 19-1811: An Ordinance Amending Meridian City 311 Code Section 7-2-9(B), Regarding Community Service Officers' Enforcement Of Provisions Related To Parking In Spaces Designated For Persons With Disability; Meridian City Code Section 7-2-10(A), Regarding Community Service Officers' Enforcement Authority For Parking Tickets And Procedures; Adopting A Savings Clause; And Providing An Effective Date. Approved 316 B. Ordinance No. 19-1812: An Ordinance (H-2017-0142— Summertown) For Annexation Of A Parcel Of Land Located In The NW'/4 of The NE 114 of Section 1, Township 3 North, Range 1 West, Boise Meridian, Ada County, Idaho, As Described In Attachment "A" And Annexing Certain Lands And Territory, Situated In Ada County, Idaho, And Adjacent And Contiguous To The Corporate Limits Of The City Of Meridian As Requested By The City Of Meridian; Establishing And Determining The Land Use Zoning Classification Of 15.13 Acres Of Land From RUT To TN -R (Traditional Neighborhood Residential) Zoning District In The Meridian City Code; Providing That Copies Of This Ordinance Shall Be Filed With The Ada County Assessor, The Ada County Recorder, And The Idaho State Tax Commission, As Required By Law; And Providing For A Summary Of The Ordinance; And Providing For A Waiver Of The Reading Rules; And Providing An Effective Date. Approved 12. Future Meeting Topics Adjourned at 8:48pm All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Meridian City Council February 26, 2019. A Meeting of the Meridian City Council was called to order at 6:01 p.m., Tuesday, February 26, 2019, by Mayor Tammy de Weerd. Members Present: Tammy De Weerd, Joe Borton, Luke Cavener, Ty Palmer, Genesis Milam, Anne Little Roberts and Treg Bernt. Also present: C.Jay Coles, Bill Nary, Caleb Hood, Warren Stewart, Jamie Leslie, Mark Niemeyer, Colin Moss, and Dean Willis. Item 1: Roll-call Attendance: Roll call. X__ Anne Little Roberts X _ _Joe Borton X__ Ty Palmer X__ Treg Bernt __X___Genesis Milam __X___Lucas Cavener __X_ Mayor Tammy de Weerd De Weerd: Well, good evening. I would like to welcome all of you to our City Council meeting. Always like to have our citizens in attendance. We will start tonight's meeting. For the record it is Tuesday, February 26. It's 6:01. We will start with roll call attendance, Mr. Clerk. Item 2: Pledge of Allegiance De Weerd: Item No. 2 is the Pledge of Allegiance. If you all rise and join us in the pledge to our flag. (Pledge of Allegiance recited.) Item 3: Community Invocation by Michael Pearson of 7th Day Adventist Church De Weerd: Item 3 is our community invocation. Tonight we will be led by Pastor Michael Pearson. Pastor Pearson is with the Seventh-Day church -- Adventist Church. If you will all join us in the community invocation or take this as an opportunity for a moment of reflection. Thank you for joining us, Pastor Michael. Pearson: Thank you. Good to see you all. Eternal Father, Ancient of Days, we invite your presence with us this evening. We ask for your blessing on the proceedings and when all is done we ask that you will give safe passage for everyone back t o their homes this evening. We ask this in the name of Jesus Christ, amen. Item 4: Adoption of Agenda Meridian City Council Meeting Agenda March 12, 2019 – Page 7 of 480 Meridian City Council February 26, 2019 Page 2 of 58 De Weerd: Thank you for joining us. Item No. 4, adoption of the agenda. Borton: Madam Mayor, I move -- 10-A, there is no discussion, so 10-A will come off the agenda. With that change I move that we adopt the agenda. Cavener: Second. De Weerd: I have a motion and a second to adopt the agenda as changed. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: ALL AYES. Item 5: Future Meeting Topics - Public Forum (Up to 30 Minutes Maximum) De Weerd: Mr. Clerk, anything under Item 4 -- or 5? No. 5. Coles: No, Madam Mayor. Item 6: Consent Agenda [Action Item] Approved A. Approve Minutes of February 12, 2019 City Council Workshop Meeting B. Mountain View High School Addition - Water Main Easement C. Final Plat for Sky Mesa Commons Subdivision No. 2 (H-2019- 0012) by Jon Breckon, Breckon Land Design, Located at 5689 S. Montague Way D. Development Agreement Summertown (H-2017-0142) with the Estate of Ruby E. Ward located at 745 W. Ustick Road in the NE 1/4 of Section 1, Township 3N., Range 1W (Parcel#S120112113) E. Approval of Award of Bid and Agreement to L2 Excavation, LLC. for “Sewer Line Point Repairs” for a Not-To -Exceed amount of 221,206.00 F. Approval of Bid and Award of Contract to Weidner Fire for the Fire Station Diesel Exhaust Removal System” Project for a Not-To -Exceed Amount of $187,569.04. G. AP Invoices for Payment 2/27/19 - $1,297,104.13 De Weerd: Thank you, Mr. Clerk. Item 6 is our Consent Agenda. Borton: Madam Mayor? Meridian City Council Meeting Agenda March 12, 2019 – Page 8 of 480 Meridian City Council February 26, 2019 Page 3 of 58 De Weerd: Mr. Borton. Borton: There were no changes to the Consent Agenda. I move that we approve it as published, for the Mayor to sign and Clerk to attest. Cavener: Second. De Weerd: I have a motion and a second to approve the Consent Agenda. Mr. Clerk, will you call roll. Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea; Bernt, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. Item 7: Items Moved From The Consent Agenda [Action Item] De Weerd: There were no items moved from the Consent Agenda. Item 8: Community Items/Presentations A. Parks and Recreation Commission Annual Report De Weerd: So, we will move into our community presentations. We will start with our Parks and Recreation Commission annual report. Hello, Jessica. Thank you for joining us. West: Thank you for having me. So, my name is Jessica West and I'm the current president of the Meridian Parks and Recreation Commission. I have been on the commission for about three years and I have absolutely loved it, working with the Parks and Recreation Department staff on the wonderful amenities and activities that they are constantly planning and implementing. But tonight I will just be here to discuss some of the top things that -- from our goals and accomplishments for last year when I was vice- president. So, our number one goal, which has been a goal for the last three years I have been on the commission and continues to be a primary goal today, is the -- supporting the development of our pathway system and the connections of those pathways systems. So, we -- each year we continue to make wonderful progress. I think some of the items that we were able to complete last year were like Segment F, the Linder to Ustick Roads near Tully Park, that was the ten foot widening project that widened that pathway. That was completed last year. The Segment H, the Pine Avenue, that pathway system was completed, along with ACHD's project to widen Pine Avenue. But moving forward into this year we are going to continue to work towards adding a rest area at the road crossing. So, that project -- the pathway has been completed, but we are continuing to work towards adding a rest area right there. Another part was Segment H-2 was completed and we Meridian City Council Meeting Agenda March 12, 2019 – Page 9 of 480 Meridian City Council February 26, 2019 Page 4 of 58 had the ribbon cutting last year on Fairview. That connected Fairview to Pine Avenue. So, that -- now that connected pathway system is up and running. And one of the things that I really enjoy is the spring pathway bike tour. I think everyone is invited on that . I'm not quite sure. But that's a wonderful event, because this is our number one goal and it really gets us out there. We are able to ask questions and get answers immediately and see the progress each year that the staff has been able to make and really to see the improvements in action. So, I know -- I thoroughly enjoy it and each year we try to keep it relevant to the projects that we are working on. So, last year we started out at that segment H-2 and Fairview Avenue and worked all the way up to segment D, which I kind of skipped over, but that's the Ten Mile and Black Cat Roads where we are trying to add a trailhead, but we were able to get on our bikes and go all the way through some of the parks, Tully, Reta Huskey, and really get to the whole other side of Meridian. So, that was really wonderful and we continue to try to do that each year. So, this year I think we are still defining our pathway tour, but we are looking at seeing how close we can get to the upcoming high school location. So, we will see how that goes. There is a lot of disconnections there, so we are going to see -- but that puts it into focus and so when we are planning those pathway systems we know exactly what we are talking about, because we are all on our bikes, we were there, we can kind of discuss in detail the surrounding areas. So, it's a wonderful opportunity and I hope many of you are able to make it this year or potentially next year. The next major goal and update that we would like to discuss is just the Discovery Park. That is well underway under construction and is expected to be open this summer, so that's just a wonderful project. It will be a huge amenity for our community and everyone is really excited about that. So, we continue to work hard. Parks and Rec staff were able to make a lot of progress through the months of December and January, because we had wonderful weather. Right now not so much, but we were -- you know, they continue to be ahead of schedule and under budget on their projects , so it's just wonderful. And, like I said, it will be open this summer. The next item is the band shell at Kleiner Park. This is for the performers. That's well underway. Construction on that should start, weather permitting, as soon as possible, but it will be installed before Gene Kleiner Day in June. So, we can all look forward to that. It will probably be installed earlier than that, but by Gene Kleiner Day in June. We continue to coordinate with the city of Eagle, their commission. This is the next item to connect our communities, because I know it's a major goal of mine personally and the entire commission and the department to be able to connect our two communities together, as people in Meridian will be able to get to Eagle and specifically the greenbelt, it would be a wonderful amenity to be able to get on your bike and get to safely and vice-versa, Eagle being able to get to all our wonderful amenities here in Meridian. So, we will continue to work with them. We anticipate -- they are coming next month to present some other updated projects , but we will just continue to focus on that as much as we can to connect the amenities. The next item is along the same lines. We continue to try to build and develop partnerships for different amenities in our area. Last year we completed the Heroes -- the art -- worked with the arts commission to complete the Heroes Park art installation and also another partnership that was well underway and completed was the Fix-It bike stations that were in coordination with the Mayor's Youth Advisory Council. This year I think you guys just recently approved the two artwork -- the sculptures for Champion and Renaissance Parks. So, we will continue to progress and work through those installations. Our Meridian City Council Meeting Agenda March 12, 2019 – Page 10 of 480 Meridian City Council February 26, 2019 Page 5 of 58 commission continues to try to be actively involved and present at these community events, so that we can provide adequate feedback and input to the parks and recreational staff and departments and that's really something that we really put on one of our goals and items, because we all want to be involved as much as possible , so that we -- when the department is planning them we have relevant feedback. We understand and can represent our community members as best as possible. One of our biggest events is the Winter Lights Parade. Of course, we get to ride on a float, like all of you, and really get to see all the community members and get a chance to enga ge with them. Jo Greer continues to be leading that commission and so that's just a wonderful event that we all really look forward to. And, finally, I just want to mention -- we are always looking for ways and agencies to work with to build amenities or collaborate with to add more for our community and one of the things that we recently heard about was with the senior advisory board. For instance, they are proposing a project which we -- or we will see the details of next month to potentially have a fishing dock at Kleiner Park for the seniors. So, that's going to be a really exciting project, just one of the many that we are hoping to continue to work to in partnerships with other agencies. Last month we were able to see -- the library presented a reading storybook idea for Kleiner Park, which we also thought was wonderful, where the books could be interchanged. I don't know if you -- you did receive the updates on that, but it's a storybook walk where there will be installations of different pages and the books can be swapped out, but it allows seniors to have visitors and do a short walk with say their grandchildren or other family members and read a book together in like a small walking area near the senior center at Kleiner Park. So, we are continually looking for different agencies to work with to add amenities to our parks and also add exciting stuff to our events. So, I just want to say those are the top things that I thought you guys might want to hear updates on , but, like I said, we continue to look for projects and I just want to say I really enjoy being on the commission. I love being able to work with the Parks and Recreation Department. They do just wonderful things. They are constantly impressing us and going above and beyond and it's just really exciting to see all the fun activities and amenities that are coming to our community, so -- De Weerd: Thank you, Jessica. And I know they appreciate the commission and every member and the things that you bring to the Parks Department in the discussion and bringing ideas to life as well. You're a very active commission, you put a lot of time and effort into it and -- and you personally going the last three years, now you're chairing it, it certainly underscores the dedication that you have brought to your position as well. West: Well, thank you so much and thank you for the opportunity. I really appreciate it. De Weerd: Thank you. Council, do you have any questions for Jessica? Cavener: Madam Mayor? De Weerd: Okay. Mr. Cavener. Cavener: Maybe a comment and, then, just a thought. Jessica, thanks for the report. As many times as I have heard this, this is the first time I have learned that pathways are the Meridian City Council Meeting Agenda March 12, 2019 – Page 11 of 480 Meridian City Council February 26, 2019 Page 6 of 58 number one priority of the parks commission. So, I really appreciate you passing on that piece of information. I applaud the commission's effort to kind of look at this regionally and connecting Meridian to Eagle, I think that's really forward thinking. I don't know who the parks liaison is -- oh, Genesis. I guess in light of hearing that pathways is the number one priorities as we go into budget season, I would hope to maybe see an increase in funding for our pathways than what we have seen in years past. I think if that's the number one priority of our parks commission, let's put some additional finances behind that , so that we can support this commission with that priority. So, that would be my recommendation. De Weerd: Well -- and I think there has been a lot of work on the next section of pathway and I was thrilled to hear about the spring tour looking at how we get to McDermott in a safe manner. That will be interesting. I'll be there with my bike and my helmet. Well -- seeing how that works. Mrs. Milam. Milam: Madam Mayor. Jessica, great presentation and I just want to say thank you to you and to all of the commissioners. I know you spend a lot of time and have very thoughtful discussions at meetings, sometimes go late, but that's good. That's because you really -- really put a lot of love and care and thought into every decision and everything that you're doing, so thank you very much for your -- West: Thank you. B. Transportation Commission Annual Report De Weerd: Any other questions? Thank you for joining us tonight and I hope you will extend our thanks to the rest of the commission. Okay. Item 8-B is under our Transportation Commission. Mr. Ballard. I know you guys are very much kept busy with prioritization and parking and all kinds of fun things. Ballard: Yes. De Weerd: We look forward to your update. Ballard: Madam Mayor, Members of the Council, Mrs. Roberts, Mr. Borton, Mr. Palmer, Mr. Bernt, Mrs. Milam, Mr. Cavener. It's my privilege to address you this evening. I'm David Ballard, I'm currently the chair of the Transportation Commission and I would first like to recognize the city's efforts, if you will, about getting a place at the table with transportation groups. The question comes up the city doesn't build roads, but I recognize through your efforts you have created a partnership with the road building agencies and that leads me into part of my conversation is as part of the Transportation Commission we get to interface with those agencies, ACHD, ITD, the police department, VRT, COMPASS. So, there is that opportunity to have a small voice in a larger voice that you share. But I would also like to recognize that I collaborate with eight other very enthusiastic involved members. They come, they have done their work, we get into the weeds, if you will. I recognize we are an advisory commission and we can make Meridian City Council Meeting Agenda March 12, 2019 – Page 12 of 480 Meridian City Council February 26, 2019 Page 7 of 58 resolutions, recommendations, but we take our work seriously, but I think we also have fun doing it. Now, I have been on the commission for five years and I have come to develop a greater appreciation for the movement of people and freight in the city. By movement of the people I'm talking about cars, talking about bikes, and, yes, scooters and a lot of emphasis on walkways. We have spent a lot of time talking about crosswalks and the safety of children and that leads us to parking issues around schools that we have had a conversation with, and people ingressing and -- ingressing and egressing the schools. When I also talk about the agencies, an issue near and dear to me, are the freight issues. So, we have heard from the freight advisory group and that's information that's brought up that we pass on to the city. We have spent some time and just recently concluded the prioritization and I would single out Mr. Lewis on the commission, he has kind of shepherded us through what he thinks are priorities, but, interestingly, as we look at those prioritization projects, each member seems to bring something to the table in a discussion, should it move up, should it move down, is that a good idea, is there a better idea. So, we get a good sense there. One that is kind of interesting is speed zones and traffic controls. We have an opportunity to make requests to have speed studies and so, again, we have a voice, we talk to ACHD and we can get that -- at least get that process initiated, if you will. We have had several instances of traffic going through neighborhoods. One in particular is the traffic being able to cross a private lot, if it will, to get between two subdivisions. We can't make a decision on that , but, again, there is a fair discussion about are there some resolutions and it brings some information to the table. Been talking about traffic. We had conversations -- had a report from Sergeant Arnold about right turns and the hazards of turning on left blinking yellow signals. So, we analyze -- or at least have a conversation on a number of risks and some input how to address those. One fun one was to hear from Harvest Transit. We had a field trip over there. I think that's a wonderful project that the city has been able to implement and develop and that is a bus, if you will, for senior and impaired citizens. A couple other issues. Again, that's -- on my private side we had a conversation about compression brakes for trucks inside the city and also a truck route and made recommendations to the city on those issues, an ordinance being taken up I think maybe on comp brakes, for the compression brakes. Truck routes was not an issue that was passed up to City Council, at least from the commission. That's a general overview. I bring a little color commentary. I think you have had an opportunity to read the report, but those are my impressions and what stands out to me and what keeps me involved and, again, I would be remiss if I didn't recognize the other eight members, because they bring something -- like I say, a lot of enthusiasm, a lot of involvement and I think it's a very good conversation and an opportunity to hear from the citizens of the city and residents and, then, two of us have participated in the transportation side, reviewed the comp plan, comprehensive plan, so we have had our fingers, if you will, in a lot of different areas. Questions for me? De Weerd: Thank you, David. Council, any questions for Mr. Ballard? Cavener: Madam Mayor? De Weerd: Mr. Cavener. Meridian City Council Meeting Agenda March 12, 2019 – Page 13 of 480 Meridian City Council February 26, 2019 Page 8 of 58 Cavener: I don't have any questions, but as a staff -- or the liaison to the transportation commission I just want to echo what Commissioner Ballard -- or President Ballard, excuse me, said -- that commission -- I enjoy all my commission roles, but there is a lot of media issues that our transportation commission weighs and we have seen many of those issues come before the Council -- many in the past 12 months since you have last been here and I just wanted to share to the Council that it is a robust collaborative group that takes on these issues in a -- in a unique way. It was a lot of different stakeholders being represented. I think President Ballard does a great job of chairing the meetings. I think it's also important to recognize Caleb and he does a great job as our staff liaison to keep the -- the commission moving forward and on point. He has scheduled outings for the commission to actually go and see some of the projects they worked on. It's really a well- oiled machine and a great team and I just want to say thanks for -- for serving and just for the -- the Council, for the public to be aware, it is -- so much of what we do impacts our transportation. It is a great place for our citizens to be involved, I'm so glad we have this commission and appreciate all they do. Ballard: Mr. Cavener, I appreciate it and I'm somewhat embarrassed, because I needed to make a bigger star next to Mr. Hood's name, because he does a wonderful job of -- of keeping us on task organizing us and, I apologize, I should have two stars next to his name. De Weerd: I would echo Mr. Cavener's comments about the work you have done. You know, David, you are at almost every community event, listening to the citizens and listening to the conversations about traffic and other related issues that come up , like parking near school zones and path -- even getting into pathways and -- and safety on sidewalks and many areas that are on top of the mind of our citizens. We appreciate that. You -- you take your responsibility as a commissioner to that next level and that is noticed and greatly appreciated. Ballard: Thank you, Madam Mayor. I appreciate that. It's important to keep the infrastructure in mind and, again, how we move people and freight. De Weerd: And, you're correct, you guys touch on many different aspects of the moving goods and services and people through our community. So , thank you again for your service and for your report. Ballard: Thank you. Appreciate it. Have a good evening. De Weerd: And, Caleb, you have been exemplary in -- in our transportation efforts, key to that collaboration with all of our agencies, so thank you for that. Anything further? Item 9: Action Items A. Resolution No. 19-2130: A Resolution Appointing Michael Venard as Youth Commissioner to the Meridian Transportation Commission. Meridian City Council Meeting Agenda March 12, 2019 – Page 14 of 480 Meridian City Council February 26, 2019 Page 9 of 58 De Weerd: Item 9-A is Resolution 19-2130. This is a resolution appointing our youth commissioner to the Meridian Transportation Commission. Michael is here in our audience and before I asked for your approval of th is resolution I will see if Michael has anything he would like to say. Venard: I just want to say that I'm honored to be -- have the opportunity to be appointed to the commission and I look forward to serving the community. De Weerd: And so, Michael, maybe you can tell us a little bit about your interest in the transportation task force -- or, I'm sorry, commission. Venard: Commission. De Weerd: That just shows you how long I have been around. Venard: I mean I'm a fairly new driver, so I have a different perspective on the roads than other more experienced drivers and I think that could be insightful for the commission and I think being a student at Rocky Mountain and seeing how students react to the roads, I think that it would be helpful for my view and experiencing that through the community and I find that transportation is really interesting, seeing how we are able to move a massive of people to where they need to be. De Weerd: Well, thank you so much for your interest and we look forward to your service on the commission. So, thank you for joining us. Do you have someone with you tonight as well? Venard: That's my father back there. De Weerd: Well, hi, dad. Thanks for joining him. Thank you for being here and with that, Council, I would entertain any questions or if you do not have any would entertain a motion to approve my appointment as -- for the youth commissioner on the Meridian Transportation Commission. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: I'm going to make a motion, but just maybe a request. I recognize these appointments are only on an annual basis. Michael, appreciate you coming in the middle of the year to help the transportation commission. I think your school that you attend and -- and your perspective will be very well welcome to the commission. But, Madam Mayor, maybe just a request that should Michael enjoy serving on the commission and wants to stay on for a second year, that maybe he receive some consideration, so that he can get a full experience in serving on our commission, should that be something you would want to do, so -- Meridian City Council Meeting Agenda March 12, 2019 – Page 15 of 480 Meridian City Council February 26, 2019 Page 10 of 58 De Weerd: He absolutely will. Cavener: With that, Madam Mayor, I move we approve Resolution Number 19-2130. Bernt: Second. De Weerd: I have a motion and a second to approve the appointment for the Meridian Transportation Commission under 9-A. If there is no discussion, Mr. Clerk, will you call roll. Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Ro berts, yea; Bernt, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. De Weerd: Well, thank you and I know that Caleb will most likely be following up with you and get you the kind of materials you need before your first official mee ting. Venard: All right. Thank you. De Weerd: Thank you for joining us. Congratulations. I love it when one of our youth members actually has an interest in transportation. So, there you go, Mr. Ballard, your new commissioner. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: We have heard a lot of the conversations about parking at Rocky Mountain. So, hopefully, Michael will be the solution that we have been looking for -- Bernt: That a boy, Michael. Cavener: -- solving that. Bernt: That a boy. Pressure is on. De Weerd: Well -- so, that -- that brings up a story. So, the value of the youth and what Michael has said, you do bring a different perspective , so when we first added youth on commissions we had a youth member -- and I don't advise this. He was late to almost every meeting. So, timeliness is great. But he showed up a little bit late. They were trying to figure out a solution to an issue off of Ten Mile as you pull into Parkside Creek. You might remember this, Caleb, but we had cars taking that curve and traveling into the house that was on that block and they were trying to figure out what was the best method Meridian City Council Meeting Agenda March 12, 2019 – Page 16 of 480 Meridian City Council February 26, 2019 Page 11 of 58 and, of course, we like sometimes over complicate it and have great solutions that take a lot of time and et cetera. Well, he came in and he goes, well, have you considered X and everyone kind of looked at each other and said, oh, wow, what a great idea. I think it was done in a week's time, because it was that simple and it's been effective, too. So, we appreciate your interest and look forward to your views and perspective , because sometimes we bring -- we make things more complicated. B. Resolution No. 19-2131: A Resolution Appointing Lynn Smith to Seat 1, Bonnie Griffith to Seat 4, Leslie Mauldin to Seat 5 and Maria Tzompa to Seat 6 of the Meridian Arts Commission. De Weerd: Okay. Item 9-B is Resolution 19-2131. This resolution appoints Seat 1, Seat 4, Seat 5 and Seat 6 of the Meridian Arts Commission. Ms. Mauldin and I committed -- or had interviews and we are really excited to maintain Bonnie on our commission . She organizes our art gallery every month and is an artist in her own right . As well Maria and Lynn bring a whole different perspective to the c ommission. So, very excited for the talents and perspective that they will bring and I would stand for any questions. If there are none, I would entertain a motion to approve. Borton: Madam Mayor? De Weerd: Yes, Mr. Borton. Borton: If I may, I would move that we approve Resolution No. 19-2131 appointing Lynn Smith, Bonnie Griffith, Leslie Mauldin and Maria -- Maria Tzompa to the Meridian Arts Commission. Bernt: Second. Cavener: Second. De Weerd: I have a motion and a second to approve Item 9-B. If there is no discussion, Mr. Clerk, will you call roll. Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea; Bernt, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. C. Resolution No. 19-2132: A Resolution Appointing Treg Bernt To Seat 6 On the Board Of The Meridian Development Corporation. Meridian City Council Meeting Agenda March 12, 2019 – Page 17 of 480 Meridian City Council February 26, 2019 Page 12 of 58 De Weerd: Item 9-C is Resolution 19-2132. This resolution appoints Treg Bernt to Seat 6 on the Meridian Development Corporation. Certainly I will not defend Mr. Bernt, but would entertain any questions, if you might have them. If not, I would entertain a motion. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: I move that we approve Resolution No. 19-2132 appointing Mr. Bernt to Seat 6 of the board of the Meridian Development Corp. Cavener: I second that. De Weerd: Do I have a second? Cavener: Madam Mayor, I made a second. De Weerd: Okay. Thank you for that. Any questions? Mr. Clerk, will you call roll. Roll call: Borton, abstain; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea; Bernt, abstain. MOTION CARRIED: FOUR AYES. TWO ABSTAIN. Milam: Do you want to make a speech? De Weerd: Would you like to say anything, Mr. Bernt? Bernt: Absolutely, Madam Mayor. Thank you for this opportunity. Excited to wrap my arms around downtown and make a difference. So, thank you for the opportunity. De Weerd: Well, thank you for dressing up for this appointment. Bernt: My pleasure, Madam Mayor. D. Findings of Fact, Conclusions of Law for Cope Collision (H2019- 0002) by Mussell Construction, Inc., Located at 1724 E , Franklin Rd. De Weerd: Okay. 9-D is the Findings of Facts and Conclusions of Law for H-2019-0002. Mr. Hood. Hood: Madam Mayor, Members of the Council, this is something that typically would be on your Consent Agenda, but we pulled it off to tell a little bit of the story here. So, earlier this month the Council approved this project allowing the applicant to modify an existing development agreement. This project is located on the northeast corner of Franklin and Meridian City Council Meeting Agenda March 12, 2019 – Page 18 of 480 Meridian City Council February 26, 2019 Page 13 of 58 Locust Grove. The property was originally owned by one single property owner, but has recently been sold to two different properties owners. The modification of the development agreement was intended to omit the subject properties in favor of a new development agreement, but that wasn't in the staff report. So, the staff report has been updated and the findings to reflect that there is not two separate property owners and two different development agreements that control each party's interest in the property. So , that standalone development agreement and findings, again, are now part of the record that are before you now, so that's -- that's what you have. Requesting your approval of that this evening. De Weerd: Thank you, Caleb. Council, any questions for staff? Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: Caleb, do we need to reference a new date for a staff report as part of a motion to approve the findings or are the findings themselves, do they reflect the date of an updated staff report? Hood: Madam Mayor, Councilman Borton, that's a good question. I didn't actually check to see if Stephanie had changed the date on the staff report and I don't have the packet up right in front of me right now, so -- but it should be in your packet. So, whatever that date is on that staff report that is what I would request you review and approve this evening. Bernt: Madam Mayor? I believe that day was February 5th, if I'm remembering correctly from reading it earlier. Hood: Madam Mayor, that is the correct original hearing date. I don't know if -- again, I don't know if Stephanie updated that since that date to reflect a more recent date, so -- Borton: Madam Mayor? Maybe another way to go around about it is the staff report that's in our packet for this agenda item, it says February 5th. So, it might have been updated. Do we know if -- if the approval goes with the staff report that's in today's packet? Is that sufficient? Hood: Sorry. Madam Mayor, Councilman Borton, yes, that is my understanding from Stephanie that she uploaded the most current staff report and find -- including the findings and conditions that reflect what she would like you to -- to approve this evening. Nary: Madam Mayor? De Weerd: Mr. Nary. Meridian City Council Meeting Agenda March 12, 2019 – Page 19 of 480 Meridian City Council February 26, 2019 Page 14 of 58 Nary: Madam Mayor, Members of the Council, the staff report does reflect today's date, so that is the most current one. It says findings on February 26, 2019. Bernt: Oh, yes. Up at the top. De Weerd: Okay. Anything further? I think I had a -- Borton: Madam Mayor, yes, you're going to get one. De Weerd: I need a motion. Borton: I almost muddied it up. I would move that we approve the Findings of Fact and Conclusions of Law for Cope Collision, H-2019-0002, as reflected in the staff report of -- of February 26. Little Roberts: Second. De Weerd: I have a motion and a second to approve the Findings of Fact dated February 26th. Is there any discussion? Mr. Clerk, will you call roll. Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea; Bernt, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. E. Public Hearing Continued from February 19, 2019 for Proposed Vehicle Sharing Program Ordinance 1. Ordinance No. 19-1809: An Ordinance Adding A New Chapter, Chapter 6, To Title 3, Meridian City Code, Regarding Vehicle Sharing Programs; Amending Meridian City Code Section 4-2-2, Regarding Party Responsible For Nuisance; Adding A New Section, Meridian City Code Section 7-1-9, To Title 7, Chapter 1, Meridian City Code, Regarding Electric Power-Assisted Bicycles And Scooters; Adding A New Subsection, Subsection 7-1-9(F ), To Meridian City Code Section 7-1-9, Regarding Prohibited Parking; Adopting A Savings Clause; And Providing An Effective Date. De Weerd: Item 9-E is a public hearing continued from last week to have staff bring back the process they recommend in moving forward on a vehicle sharing program ordinance. Mr. Nary. Meridian City Council Meeting Agenda March 12, 2019 – Page 20 of 480 Meridian City Council February 26, 2019 Page 15 of 58 Nary: Thank you, Madam Mayor, Members of the Council. You have a memo in your packet from Ms. Kane, who has been the one that has drafted the ordinances and such. We had a discussion with the staff and the -- and the question was posed to the staff committee was to bring a recommendation to you based on the discussion that you had over the last number of weeks on what we would recommend the city do and provide you the options moving forward. After a lot of discussion amongst the committee, the recommendation is to do a single vendor RFP for a variety of reasons. Some of the concerns were, essentially, the -- the -- the race to filing the application was key in the current ordinance and the way it's crafted. That was a concern that was expressed by a number of members of the Council that you really don't know who you are going to get. We had a concern that's been expressed a lot of times about the outreach and the -- the -- the public type of communication that's going to be done by whoever the vendor or vendors are, again, with a -- with a race to submit the application on time. We don't even know who that person is. There is an application deadline, there is a three week period in which the background is done to determine if they have met all the qualifications of the application and, then, an award is done and there is a 30 day rollout. So, there really is not a tremendous amount of opportunity to do that. With the RFP process you get to set the parameters of what you consider to be the most critical things that you as a -- as an entity, as a city wants to see in this type of ride share program. Whatever the key concerns or the key issues can be -- and Ms. Kane has included a few of those in an example, but you get to set the stage. We have weighted criteria. We have a committee that selects the -- the -- the eventual successor or the -- or the eventual -- excuse me, the eventual franchisee based on the weighted criteria. So, the difference between the two, one of -- the application process simply puts on the vendor the -- at best the requirement to tell us what they are going to do and after the fact, whether they do it or not, may be critical on whether revocation or renewal would be allowed. On the other side, the -- and the problem is is there is no weighting to it. So, I will take an easy example. If one of the concerns of this Council is how is the public outreach going to be done. In an application process they could simply say we are going to put it on Facebook. That's all they have to do. There is no -- there is no weighting or specific requirement necessarily on applications. In RFPs you can put weight to it, put specifics, put deta il or give greater weight or credit to those that provide it, so that you have -- if that's a concern, that's a way to get at it. Now, again, you have RFPs that people commit to doing a lot of things and don't perform. You have applications that people don't commit to doing a lot of things and perform very well. So, I recognize that both sides have -- have issues or concerns. We have a lot of success in RFPs. We do a lot of them. We read a lot of them. We have a lot of staff that -- that reads them on a variety of different topics. There was a concern that was expressed that sometimes in the RFP process people say a lot of flowery things that don't necessarily mean it. I don't disagree that that can occur, but you are looking for concrete detail specifics when you are looking at RFPs. That's how you -- that's how you score them, that's how you rate them. Mr. Watts, our purchasing manager, you know, was in the discussion and said, you know, for example, there was a discussion of -- by some members of the Council about references. Many -- many vendors can give you a reference. What -- what Mr. Watts does -- what we normally do in a lot of these RFPs is we don't seek references, we seek where do they do business. We, then, go do the background. We go look at who -- where they have done business and how successful Meridian City Council Meeting Agenda March 12, 2019 – Page 21 of 480 Meridian City Council February 26, 2019 Page 16 of 58 they have been, because it's easy to get people to tell you how well they have done, it's a lot harder to go find people that don't tell you that and so his view i s that's -- that's incumbent on us as the raters to do that. So, there are ways that we can get to that. Is it perfect? No. But from all the concerns that have been expressed, that's what the committee tried to weigh and say if that's what -- if that's the desire of this Council, a way to get what you want is -- is that method. You will have more likely success in getting that and one of the concerns that was discussed is, again, the -- this is the second shot at it and there was a concern by the committee members that doing it again, if we aren't successful, it's going to be a very difficult issue with the public, that we maybe did it wrong a second time or we didn't really do it as well as we could have a second time . Again, there is no perfect system. We certainly have had some occasions in the RFP process that we haven't necessarily picked the best vendor for some reason s and we have been able to address it better here. Again, when you're talking about revocation and trying to capture poor business practices, poor response times, poor reaction for the public, I think -- especially with two vendors, you're going to have a lot of people trying to report complaints that we will have a hard time discerning was it a green one, was it a blue one, was it a red one, was it a yellow -- it's just going to be very difficult to address it in the licensing criteria. So, that's the recommendation of the committee. I can answer any other questions you may have from Ms. Kane's memo or any other questions that you have. De Weerd: Thank you, Mr. Nary. Council, questions? Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: Not so much a question. I appreciate all that -- that background and detail. The last week's discussion I missed, but I watched the video and kind of got caught up on the discussion amongst our crew on this particular issue and -- and got a better understanding of what the committee has been doing and the pros and the cons and the trade -offs that Mr. Nary describes, that there is not necessarily a perfect process, but it seems to me that this RFP process that's being recommended makes the most sense . I think the pros outweigh the cons. I like the schedule, quite frankly. It looks like it's about -- by the end of May there is a selection and a vendor potentially ready to go. I don't see it -- it's not a process that replaces an ordinance. Quite frankly, an ordinance is still going to go forward and still be passed probably that same day. It would just be modified to accommodate the selection process occurring through the RFP, as opposed through -- through code and I -- I agree with Mr. Nary's observations on what's the most effective way to -- to properly select somebody. So, in light of the fact that this is a little unique, you know, allowing individuals to ride these scooters on sidewalks where pedestrians are designed to be and it makes the most sense to use the best selection process. So, I will be supporting what's proposed by the committee, going with an RFP, having this 90 day timeline constrain that process and, then, having legal facilitate the ordinance necessary to be ready for approval at the time that somebody is selected. Meridian City Council Meeting Agenda March 12, 2019 – Page 22 of 480 Meridian City Council February 26, 2019 Page 17 of 58 Cavener: Madam Mayor? De Weerd: Thank you. Mr. Cavener. Cavener: Question maybe for Mr. Nary. That change from two qualified vendors to one single operator, can you share with us the thought process behind the committee in bringing that change? Nary: Certainly. Madam Mayor, Members of the Council, Council Member Cavener. So, in the -- in the discussion on the licensing side, in talking to the varieties of vendors that are out there, there is a -- there is a number that on their business model seems to make the most sense on trying to operate a rideshare program and they would opt for a single vendor as well. They would prefer to have the exclusive franchise. Cavener: Sure. Nary: And it was trying to balance that desire of getting this out and doing this in a licensing setup. But when -- when it was returned back to the committee for at least a recommendation, again, if you're looking for the best selection, then, one, to see how does this work, how will it work here, our footprint for the use of these types of vehicles is different than other communities and so the -- we did discuss whether two could work and -- and it can. I mean that's certainly not -- it doesn't have to be. But, again, if you want to see how does it work, what works the best, does this really work in our -- our environment here, again, having a single vendor for contacts, response times, issues, problems, concerns, again, we are trying to avoid that it wasn't our company, it was the other one, and trying to sift through that, if you have one vendor that you can deal wi th primarily you can, hopefully, alleviate a lot of the communication, rollout, responses of not having to coordinate between two. De Weerd: Thank you, Mr. Nary. Any other comments? Thoughts? Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Let me -- just a comment and a refresher for Council -- and I appreciate the great work of the committee and I appreciate the comments from Mr. Nary and whether the Council wants to head down an RFP or a license or not, just to get it resolved, to me I'm supportive of whatever direction the Council wants to go. But I guess I will just remind this body that it was like a year ago that we were asked to provide a single vendor opportunity and the Council said, no, no, we don't want to do that, we want to -- we want to open it up. We want to provide opportunity. We didn't want to do a pilot with one company and the piece about the license that I really appreciate is it was allowing the free market to really determine who are the best qualified ven dors. It's not who won the RFP, it is that when somebody operates really good, it makes the others that aren't operating really good really have a spotlight shine on them and so I -- I appreciate that process. I'm Meridian City Council Meeting Agenda March 12, 2019 – Page 23 of 480 Meridian City Council February 26, 2019 Page 18 of 58 not real excited about awarding an RFP to a single vendor. I think that if you do want to head down the RFP I think we should be awarding it to two at a minimum , which was kind of, again, in line with where we said we wanted to go as a body and I think that late in the process to change it from two to one causes me pause and so, again, I'm supportive of where we would want to go as a body, but if we do want to have scooters in Meridian I think that we need to try to have at least more than one, so that our citizens have options and we can really see how these companies can truly operate, for what it's worth. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: I couldn't agree more. I think it's inappropriate for us to limit competition. I think it's pure lunacy to eliminate competition. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: I tend to agree with that particular aspect. I think that competition makes companies better and when -- when there is a monopoly they can kind of just do whatever they want and the customer service is generally not as good. So, I think -- I -- well, I have always said more than two. So, I think at least two and I don't know if we try to start with one and, then, add another one, though that doesn't seem fair to either. I like that. My question for, Bill, though, is can that timeline be shortened up? Is that the fastest it can be done? Because the end of May is, you know, a good two months into the season. Nary: So, Madam Mayor, Members of the Council, Council Member Milam, in trying to -- in trying to count the time periods and looking at the normal RFP of any ones we normally do -- and Mr. Watts is the one who does this, so he's kind of the expert and nine to 12 weeks was the minimum. So, this is a little bit less than 12, a little bit more than nine. So, it's really kind of in that window of time period . But when you look at advertisement, giving the ample time to provide it, ample time to review it, ample time to negotiate a contract -- because what happens in the RFP process is that you will provide as part of the package what your intention is in a contract, but there still may be some negotiation that may occur during that. So, anyway, trying to put all of those timelines and trying -- again, you -- everything sounds ideal and, then, someone's out of town and their lawyer lives in another state and they have to read it and so the 90 days was ambitious , to be -- to be honest. So, I wouldn't -- I wouldn't want to commit to something less than that. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Sorry. I also -- Mr. Watts is so efficient, he's downright magical, but to, then, add something like this on top of his already busy workload and expect it to be done Meridian City Council Meeting Agenda March 12, 2019 – Page 24 of 480 Meridian City Council February 26, 2019 Page 19 of 58 sooner I think would probably put at risk his great reputation and work product. So, I think that the timeline that has already been put out is fairly aggressive. I like Council Member Milam, am like let's get it going and how can we get them out as soon as possible and I don't think that an RFP process is designed to be speedy, it's designed to be thoughtful. Madam Mayor. Sorry. De Weerd: Uh-huh. Cavener: And just something else for -- for Council to consider and not for tonight, but for the future -- and I -- as we have been going through this process I have been wondering is should Meridian even be in the scooter business. Should -- is that even a role that we need to have? Is it more appropriate for our local transit authority to be the one that's operating this program? In my mind almost to -- to the Park's commission's comments earlier about looking at our pathways as a region , I think when we look at transit, like scooters, we need to be looking at it as a region. It's quite possible the city of Boise in another couple of months could have three different scooter programs and if we move forward with an RFP with a single source, we would have one and they could all be different scooter companies. I don't think that's good forethought for a region and so while I think that we can move forward on our path, whatever it is for now, I would hope that we as a body -- maybe the Transportation Commission, Planning Department, could look at maybe navigating towards a more regional model that has VRT or somebody else that -- that looks at this. We are not -- the City of Meridian isn't going to be generating any revenue from the scooter programs. In fact, our dollars are designed to offset the costs that we are going to occur -- or incur from -- from this program and I would rather have those costs better absorbed by an agency that is focused on transit to be more in line with what they are designed to do, regardless of what some individuals might think of the agency. De Weerd: I think the problem that poses is the VRT doesn't have enforcement capabilities and -- and that -- that is where the city does come in with the public right of ways, the sidewalks, the parking on public property and those kind of things and I think in many regards ACHD has brought that up on a couple of different issues of why our collaboration with them is so essential, because we are the enforcement piece to that. So, I think that is why it kind of fell under the umbrella of the city. Cavener: And, Madam Mayor, I don't disagree, except for that I think that we could have one agency manage it and we could still handle the enforcement on our end through our own local ordinances. Again, that is within our purview. De Weerd: Okay. Other -- Borton: Madam Mayor? De Weerd: Mr. Borton. Meridian City Council Meeting Agenda March 12, 2019 – Page 25 of 480 Meridian City Council February 26, 2019 Page 20 of 58 Borton: So, I was just going to interject. It's somewhat -- I don't disagree with either of you, it's like an eight -- eight year old worrying about where he's going to college. Have no idea. We will see. You know, see how this thing goes one bite at a time. Mr. Nary, if -- if a motion was made to follow the RFP path, a 90 day window, would it be possible to -- or preferable to have two vendors that would be selected through that process or structure it so up to two vendors, to ensure that they still have to meet the elements of the RFP? Nary: Madam Mayor, Members of the Council, I mean either one. I mean the secondary option that the committee did discuss was an RFP with two vendors and , again, ideally one -- yet, hopefully, what all of you collectively want, but having two is certainly not a deal killer or a detriment. I mean it certainly could be done. So, that's -- that certainly is an option. That's not a concern. Borton: Madam Mayor. But to the question of is it phrased an RFP for up to two vendors or two vendors will be picked. Nary: I would suggest, Mr. Borton, up to two, because what we would do is set a -- set a criteria with sort of a high score and what you didn't want would -- I mean not to sound -- try to make it simple, but you wouldn't want a vendor who scores 90 and number two scores 50 and we are obligated to pick two. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: I'm going to make a motion -- De Weerd: We still have an open public hearing. Was it to close the public hearing? Borton: No. I was going to -- to move really to see if there is anyone here who would like to -- De Weerd: Well, if you will just allow me to ask, it won't take a motion. Okay. Borton: Certainly. De Weerd: Okay. This is a public hearing. Is there anyone who wishes to provide testimony? The gentleman in the back. I didn't know, Mr. Borton, you were getting so formal these days. Thank you for joining us. If you will, please, state your name and address for the record. Sengenberger. My name is Sean Sengenberger. I live in Boise. I just want to add some comments. I realize that I'm not a resident of Meridian. De Weerd: We accept all testimony. Thank you. Meridian City Council Meeting Agenda March 12, 2019 – Page 26 of 480 Meridian City Council February 26, 2019 Page 21 of 58 Sengenberger: I'm involved in the scooters from a charger point of view and watching the companies as they interact with each other and with the customers, I feel that you definitely want to have the companies competing with each other. If you don't have that competition, they have no incentive to improve what they are doing. Boise will have a third scooter company -- I think that was mentioned here. There was actually a press release they were going to launch this week, but the weather may have -- or maybe there was some legal loopholes. I don't know. That's beside the point. But, yeah, they are coming. The third company will be there. But I follow what these companies have been doing, not just the ones operating here, but other companies that we haven't even seen in Idaho -- in other states and there are communities where there is almost no licensing and you get every little mom and p a scooter operation opening up that they can, if they can figure out how to do it, and you have got the ones that are very strict on the regulations and the biggest complaints are coming out of the cities that are so restrictive the customers can't find a scooter. There aren't enough scooters in those towns. The city of San Francisco has limited each of their licensees to 250 scooters. That's the same number Boise has been operating on. San Francisco's huge. People can't find them. They are not getting utilized by the people who need them as a transportation alternative. I'm not saying to open up the number here to be a big huge number, because Meridian is, obviously, smaller than Boise, smaller than San Francisco or any other big cities that I'm talking about, but if there isn't a high enough density of scooters, then, the project's going to fail in the sense of not meeting the needs of people as a transportation . It will just be a recreational thing. It will be something, oh, there is a scooter, let's go for a ride. It's not going to be -- I can count on parking here where there is plenty of parking and riding to work every day, because there is no guarantee of a scooter. And, then, the other thing you need to consider, I believe, is what to do when scooters that are not licensed in your jurisdiction up here, because it's going to happen. If you license two companies and somebody rides one from Boise out here or brings one in a car out here and, then, rides it and, then, leaves it, how do you address that? That's something I think Boise is overlooking, too, because you could license a company they have there or maybe Garden City will down the road, one of the other towns around here and , hopefully, eventually, everybody can be on the same track as to how to deal with those kinds of situations. But it should just be something that's considered -- not necessarily today, not necessarily in your first ordinance, but to have it in mind that eventually you will want to write something in that -- that addresses how to deal with those things. De Weerd: Thank you, Sean. Sengenberger: Could I add one quick thing? De Weerd: Okay. If you will keep it quick. Your three minutes is up. Sengenberger: Oh, I'm sorry. I didn't realize. Many of the people who charge scooters as a contractor are economically disadvantaged. They do this in their homes. In some communities it's come up that neighbors start complaining that they are not licensed to do this. It might be something to look at is deciding how you want to deal with that issue. Personally I don't think it should require a license, but that should be in the code. Meridian City Council Meeting Agenda March 12, 2019 – Page 27 of 480 Meridian City Council February 26, 2019 Page 22 of 58 De Weerd: Thank you. Sengenberger: All right. Thanks. Kendall: Madam Mayor. De Weerd: Good evening. Kendall: Good evening. De Weerd: If you will, please, state your name and address for the record. Kendall: Yes. Aaron Kendall. Idaho operations manager for Lime at 2230 South Cole in Boise, Idaho. I just want to say to start out that I couldn't agree more than competition is the right way to go. I think for those of us that want to stick around and be successful to bring out the best in us, so I think having more than one vendor provider in this process will -- will be ultimately a win for the City of Meridian. We also want to acknowledge that we do support the process to implement an RFP and to select a vendor or vendors capable -- most capable of collaborating with the entirety of the Meridian community. We acknowledge the importance of a well-managed rollout of this program in partnership with the city. To that end we have already conducted outreach to local businesses, as well as law enforcement. We have reached out to The Village of Meridian, as well as Lindsey in the Meridian Downtown Business Association. We actually met with Lindsey earlier today to discuss some of her team members concerns and that went really well. We have also sat down with local law enforcement to talk about education and outreach opportunities via their social platforms, as well as doing some onsite education events with the officers themselves. So, we are looking forward to that. We hope to have future meetings scheduled with city clerk's office, local chamber members, as well as Scentsy and more as those are in the works as we speak. Whatever company is selected in the RFP process will be most equipped to serve the city if they have strong collaborative relationships with local businesses, civic leaders and staff. We hope that the Council will pass this legislation soon and help our fast growing city be even more prepared for the growth that is occurring all around us. We thank you for your time and your commitment to getting this done on behalf of the citizens of Meridian. Thank you. De Weerd: Thank you, Aaron. Any questions? Thank you. Is there any other testimony? We have a couple of committee members. Any additional comment from Robert or Chief? Okay. Mr. Borton? Borton: Madam Mayor, I would move that we close the public hearing on Ordinance 19- 1809. Milam: Second. Little Roberts: Second. Meridian City Council Meeting Agenda March 12, 2019 – Page 28 of 480 Meridian City Council February 26, 2019 Page 23 of 58 De Weerd: I have a motion and a second to close to public hearing on Item 9-E. All those in favor say aye. All ayes. MOTION CARRIED: ALL AYES. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: I would -- I'm moving that -- De Weerd: You're moving. Cavener: You're moving? Borton: Mr. Palmer. I hereby move that we utilize an RFP process as laid out and recommended unanimously by the committee for the selection of up to two vendors. For that process to be completed within the proposed 90 day window from today for a selection within those 90 days and that the ordinance 19 -1809 be tabled for now, perhaps probably brought back maybe at the April workshop as it gets amended to account for this RFP process. Little Roberts: Second. De Weerd: I have a motion and a second to move forward with the recommendation from the committee on the RFP process and following the timeline described within and to table the ordinance 19-1809 until April. Any discussion? Nary: Madam Mayor? Sorry. Madam Mayor? De Weerd: Yes, Mr. Nary. Nary: The motion was 90 days from today. If you look at the memo it's 90 days from day one and day one is finalizing the RFP specification and criteria and I don't know that we have all of that today. I don't -- Mr. Watts felt that could be done within approximately a week. So, I think we can do it fairly quickly, but I'm concerned if it's 90 days from today and we don't have that finalized, we won't have -- issue an RFP in 14 days. De Weerd: Do 97 days. Nary: Ninety-seven days would probably better. As soon as it's finalized. I anticipated a week, so -- Borton: Madam Mayor, the motion maker isn't set on 90 days. I think the intent is -- is now in that -- about 90 days. Meridian City Council Meeting Agenda March 12, 2019 – Page 29 of 480 Meridian City Council February 26, 2019 Page 24 of 58 Nary: Okay. Borton: There may be an opportunity to compress some time frame and the response window, but, nonetheless, to get it done and -- and, Madam Mayor, for -- for brief discussion on it, I think the discussion amongst this Council and some of the pivoting is going to lead to a better product and it's -- Councilman Milam said it very succinctly and well when I watched the video of trying to do it right versus doing it right now. So , I give credit to the ability to pause and reflect and try and do it right and to listen to the -- to the wise counsel of the committee and the good work of Ms. Kane in particular to try and set this up in a way that will be most successful . The comments here today support that. I know our law enforcement has supported it and the public isn't necessarily from the information we have gathered through surveys, knocking down the door to try and have this implemented yesterday. Though we get the impression that the public is supportive of what we are doing now, too. So, I think come Memorial weekend we will all be pleased having gone down this path. So, I appreciate everyone's flexibility to try and do it right. De Weerd: Thank you. Any other comments? Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: Am I the only one whose door is being knocked down? After every single -- actually, every Wednesday morning I get half a dozen texts, usually from different people, saying did you get it done last night? Are scooters coming back? Milam: It's the age. De Weerd: Well, you have the opportunity tonight to get it done and start moving them forward. Palmer: Madam Mayor. And to -- De Weerd: Mr. Palmer. Palmer: -- explain why I'm going to vote no, I -- I can't bring myself to -- to vote to move forward regulation on a business like this, so while I'm going to participate in trying to make sure that we pick the right ones, but when we get to that point I can't -- I can't support the regulation of this industry. De Weerd: Okay. Mr. Clerk, will you call roll. Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, nay; Little Roberts, yea; Bernt, yea. De Weerd: The ayes have it. Meridian City Council Meeting Agenda March 12, 2019 – Page 30 of 480 Meridian City Council February 26, 2019 Page 25 of 58 MOTION CARRIED: FIVE AYES. ONE NAY. F. Continued from February 19, 2019: Resolution No. 19-2128: A Resolution Adopting New Fees Related To Vehicle Sharing Programs; Authorizing The City Clerk’s Office To Collect Such Fees; And Providing An Effective Date De Weerd: Item 8 -- or 9-F, would that be continued to April as well? Okay. I would need a motion to continue this resolution. Borton: Madam Mayor? De Weerd: Mr. Borton. I move that we continue Resolution 19-2128 to the workshop April 9th. Borton: Second. De Weerd: Okay. I have a motion and a second to continue Item 9-F to April 9th. All those in favor say aye. Any opposed? All ayes. Motion carries. MOTION CARRIED: ALL AYES. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: To the previous motion that was -- the ordinance itself was being continued. We said April. Do we need to say April 9th as well at least? So, we have an agenda date that it will be checked in on? Nary: Madam Mayor, Members of the Council, I guess -- I apologize I missed April 9th. I didn't -- I didn't hear April. So, the -- the ordinance itself will be different, because it does require an ordinance for a franchise, but it may be different than the existing ordinance. So, you really can just simply table it, because we would renotice it and we would put it back -- same thing with the resolution. If in -- in the processes of the RFP the fee would be different and, therefore, you could withdraw this resolution and we will bring another one when -- related to the RFP. So, we can actually withdraw both of them at this point. De Weerd: Okay. Well, we were just kidding on the motion before. Borton: Take it back. De Weerd: I guess -- so, Council, to backup, the Resolution 19-1809 and Resolution 19- 2128, if I could have a motion to table those. Borton: Madam Mayor? Meridian City Council Meeting Agenda March 12, 2019 – Page 31 of 480 Meridian City Council February 26, 2019 Page 26 of 58 De Weerd: Mr. Borton. Borton: Move to table both the Ordinance 19-1809 and Resolution 19-2128. Cavener: Second. De Weerd: Okay. I have a motion and second to table both items under 9-E and F. All those in favor say aye. All eyes. MOTION CARRIED: ALL AYES. Item 10: Department Reports A. Public Safety Quarterly Report De Weerd: Thank you. Okay. Item 10-A was withdrawn from our agenda. B. Community Development: Update on Meridian Development Corporation (MDC ) Open Sidewalk Projects Funded by Community Development Block Grant (CDBG) De Weerd: So, I will move to Item 10-B. That is under our Community Development Department. Crystal. Campbell: Madam Mayor, Members of the Council, I'm here today to give you an update on the sidewalk projects that we have funded with MDC right now. Right now we have two projects open. One is the Carlton project and one is East Third. The Carlton project -- it was funded initially in PY-16 for the design and, then, the construction wasn't funded until '17 and, then, this current year we funded the East Third project. With the current construction market, they have been having a hard time getting bids for the first project to get going with it, so we have been working with them to figure out how we want to move forward. One of the biggest things is that we wanted to make sure we maintain the integrity of the program, which first and foremost is responsibility to citizens to provide funding and effective project management for viable projects that will enhance the community. We also have a commitment to provide accessibility to these neighborhoods and so we want to make sure that the projects are moving forward and not at a standstill and also we want to provide transparency to the public. HUD does have a few spending requirements. One of them is that the projects have to be complete , start to finish, within seven years. We also have 270 days that -- we have to have some sort of expenditure every 270 days or we have to come up with a remediation plan and it's not always guaranteed that those remediation plans will be approved by HUD. So, we could get into a little bit more trouble there, too. And we also have some timeliness regulations that we have to adhere to to make sure that we are spending our money and showing that our community needs it. So, the first project I was talking about, the Carlton project, it's -- it's really about accessibility to this neighborhood. The orange is where the sidewalk would go. It's about improving connectivity and increasing safety for students. If you keep going Meridian City Council Meeting Agenda March 12, 2019 – Page 32 of 480 Meridian City Council February 26, 2019 Page 27 of 58 west where that orange is, it -- the first school you hit is Cole Valley and, then, it continues on to Meridian Elementary. So, where -- where we are -- well, where MDC is proposing the sidewalk, then, there is -- there is not safe walking paths and so we feel it's really important to continue this for the LMI area, the low to moderate income area, because that's the purpose of this grant. We have spent 65,000 dollars so far on design and bids and all of that and they have a balance of 176,000 dollars. It's been out for bid three times. The most recent one was -- I think it ended in February and they put it out in an offseason, hoping that they would get lower bids, but it was still double the amount of what they have available. The second project that is open right now is geared toward eliminating blight and it's a step toward the -- the planned public parking area. It's just this little strip. That's kind of a mess over there , but it's between Broadway and the railroad tracks on East Third and it is not residential as you can see. They have kind of put this on hold until we can figure out the first project, but there is a balance of 180,000 on this one. So, we have been working with MDC to try to figure out all the different solutions that we could come up with and not all of them are good solutions, but we wanted to put them all out there anyway. So, again, we are going to the MDC board tomorrow to give them the proposed solutions and we do have a preferred one that I will get to. The first potential solution would be to wait up to a year to bid the Carlton project again and if -- if this happens, then, MDC could move forward with the East Third project and see if they run into the same issues or if they can get a bid that's within what they had originally budgeted for. The pro for this would be that construction costs may be less than the future, but it could also flip and be more expensive in the future, which would be the con. We would also have less time to complete the project, so we could run into some time issues there and as far as unspent funds, we could also run into timeliness issues on that. We would definitely have a remediation plan required the whole time, which is a red flag for HUD, and it may make it so that we end up getting monitored again this coming year. The next potential solution would be to pay back the cost of the design , so that we have no more HUD funds in it and reallocate the construction funds to a different project. The pros to this -- the design is complete and we have it in hand. We could wait to do the bidding until the market is better for -- well, in our -- in our favor I guess. And also ACHD may be willing to participate if they don't have to worry about any federal requirements . The con who is going to pay back the money. The project wouldn't be constructed and so we wouldn't be providing that for our citizens and we would have no idea when it would be constructed and the East Third project could run into the exact same issue. The third solution would be to make up the difference in the construction budget and use local funds to do that. The pro. Project complete, no timelessness concerns and remediation plan. The bad thing is that it may not be worth the amount we spend on it and we are not sure where the 180 would come from on this. So, the final solution is the preferred solution. This would be to reallocate the East Third project funds to the Carlton project, so the project would be complete, we wouldn't have the timeliness concerns, no remediation plan, and MDC would have to reapply for the East Third project and they would be able to look and see if the contingencies that they had originally built in would be appropriate or if they needed to change the amount that they requested. So, the con to this would be that there would be a substantial amendment , so it would take a lot more work and we would have to come back here again. The project may not be worth the amount we spend on it and the action plan goals would not be met for the current year and also M DC may Meridian City Council Meeting Agenda March 12, 2019 – Page 33 of 480 Meridian City Council February 26, 2019 Page 28 of 58 not get funded again for this project. It's not guaranteed that they would get that money again. So -- yeah. So, that was the preferred solution. So, what that would look like, if we move forward with that, February we have spent working with MDC, making sure that we are all on the same page and figuring out how to move forward . In March we would ask MDC to award the construction bid that they have. MDC would provide us with an updated timeline, so that we can make sure that it was on track and I would start working on the substantial amendment and have it to you guys to open for public comment by the end of March. After the substantial amendment goes through, then, we would cancel the sub recipient agreement for the East Third Street project and amend the Carlton project to move that money over. MDC would complete the regular monthly progress reports that we can make sure it stays on track and, then, we would just keep monitoring it until it was done. But they are not expecting it to take very long once they can actually get going on it. So, we are not -- we are not necessarily asking you guys to do anything, but we did want to make sure that everybody was aware of the direction we were going and if you guys had any concerns you could let us know. De Weerd: Thank you, Crystal. Mr. Palmer. Palmer: Madam Mayor. Crystal, can you show us the map again of the one that they are wanting to switch to? Okay. Thanks. De Weerd: Okay. Any questions? Crystal, I guess I have a question in terms of -- in talking with Ashley, will the bids still be good? I don't remember when they expire. Campbell: Yeah. There are recent bids, so it's -- I don't think they are even a month old yet. So, we will be fine on these ones. De Weerd: Okay. Cavener: Madam Mayor? Cavener: Mr. Cavener. Cavener: Crystal, do you know offhand a ballpark of how much C DBG funds have went to MDC over the past ten years? Campbell: I don't. I can get back to you on that, but I'm not sure what it is right now. Cavener: I guess -- Madam Mayor. My point is recognizing that MDC may not -- there is no guarantee they would be a future recipient, I think that they have been recipients for many projects over the past years and it seems to be a good working relationship, so I don't think it disqualifies them in any way from applying for funds in the future, for what it's worth. Campbell: Madam Mayor, Members of the Council, they have tried really hard to spend this funding. They -- they have been looking everywhere they can to f ind people to try to Meridian City Council Meeting Agenda March 12, 2019 – Page 34 of 480 Meridian City Council February 26, 2019 Page 29 of 58 get them to bid for these. It really does seem like it's out of their control. It's -- the construction costs have just increased so drastically over the last couple of years and, again, we originally only funded them in PY-16 for design, so they didn't even have money to build it when they first got the bid -- or when -- I'm sorry, when they first constructed it. De Weerd: Okay. Thank you. And thank you for bringing that to Council's attention. If you could send out an e-mail tomorrow after you present to the MDC board with the recommended approval to how they want to move forward. Campbell: Okay. C. Community Development: 2019 Roadway, Intersection and Community Program Priorities De Weerd: Okay. Thank you. Okay. Item 10-C is also under Community Development. Hood: Thank you, Madam Mayor, Members of the Council. So, the next item is something we talk about on an annual basis. On December 27th the city received a letter from -- from the Ada County Highway District notifying us that they were going to begin their process to start developing a new integrated five your work plan for the years 2020 to 2024. Excuse me. And as part of that they use the extended invite for us to send our top priorities to them for consideration in that programming process. I did discuss with the Meridian Transportation Commission on February 4th, so earlier this month, roadways and intersection projects. We run out of time and didn't make it to community programs, projects, but knowing that sometimes we can get bogged down a little bit in some of the discussions, I wanted to bring to you at least part of their recommendation for priorities for 2019, that being the roadways and intersections, and I will be back at a future meeting next -- after their meeting in March with the community programs requests to forward on. ACHD has given us a deadline that they want our priority list by March 15. So, that's why, again, I wanted to get at least part of this done as soon as possible and, then, we will talk about community programs, projects, at a future date. So, I did -- in your packet you do have some tools that both the highway district use and our transportation commission use. You don't have to use them, but they are -- they are at your disposal should you want to look at level of service or how the return on investment or cost benefit looks for these projects through ACHD's programming process. So, you do have those in your packet. I didn't burn any hard copies, but I can real quick. If someone wants an 11 by 17 I can make some printouts. And, then, you also have the list of the draft priorities that the transportation commission recommended. So, I can pull up the -- the table. I thought I would real quick -- and excuse me as I switch to the other monitor here. I will pull up the -- I will have at our disposal the -- it does not seem to be working. Left monitor. It is on the screen. It's not on my other screen. Sorry about that. So, this is an interactive map that Brian -- Brian McClure in my office put together. You have in your packet essentially the same map, it just has a little bit different scaling. The cool thing about this is we can pick a project, click on it, and you can see the -- historically the rankings of it. So, there is -- there is some legacy component to this and shows you what is recommended this year and what it was last year and the few years prior to that. So, this is pretty cool. We Meridian City Council Meeting Agenda March 12, 2019 – Page 35 of 480 Meridian City Council February 26, 2019 Page 30 of 58 will continue to build on and expand this over time and even maybe have some more information that will pop up, maybe, you know, extent of the scope, any issues that may, you know, pop up. Kind of almost like the spreadsheet almost in -- in this pop up window. So, I thought we could use this, though, tonight and kind of look at that list again. I have the actual spreadsheet, too, if you want to go through them. Probably the biggest -- there are really two changes, so we don't -- I don't ask the transportation commission to reinvent the wheel every year. We use, essentially, what was 2018's list. Staff proposes some changes to them and, then, they make it their own and what you have before you is -- is, again, their recommendation. Probably the biggest change from what staff recommended to them and what they are now recommending to you is the Linder overpass. So, staff had that as recommended priority number one and that was a jump in like 18 or 19 spots, something like that. It was top 20. But it was hovering right around there. And staff made it number one and they moved it down to number five. So, it's still a top five project and, then, the McMillan corridor was talked about as well. So, they moved a couple of projects that had slipped down on McMillan saying, hey, we made some progress on McMillan, it seems like we are stepping back now. You know, they are starting to creep into the top ten, top 15, and now we are pushing them back down to the -- the top 17, 18. So, good discussion, but that's, essentially, the changes that they made year over. You can see those. So, the first two columns on that spreadsheet shows you the proposed recommendation for -- for 2019 and, then, last year 2018 is the -- the next column and on the right. And, again, you have other information there, if it's an ACHD's programming, what year it's planned for construction, if it's even in the program or not. So, I know you guys have all seen this before, so I'm sorry if I'm kind of doing a high level broad brush overview of this. I'm happy to go into more details if you would like. But, again, staff would stand for any questions or, really, to dialogue and what I request tonight is that we discuss and if possible finalize the priority list for roadways and intersections. Typically we put together a cover letter as well. I started that. I figured the one we would probably highlight this year is Linder Road overpass. But, again, that -- there is some dialogue there. I don't quite know the messaging there , don't really have any details of what -- if any details we want to add to that letter or not or if it's kind of the same thing from the joint meeting and past meetings that, hey, we would love to partner with you on this or if -- or if there is some trading. One of the things that we have kind of talked about a little bit -- and I have talked about with others about it I should say -- is potentially trading out. If we really think that the Linder overpass is such a high priority project, are we willing to give another project or two up and say, hey, we are willing to delay these at essentially the same cost to advance this one and take its place in the programming. So, just a thought that -- that there could be some of that, too. So, if you want to look at something that -- that's out there, you know, and realistically this thing isn't -- Linder Road overpass isn't going to be constructed next year. It's going to take some effort. But if you look at a 2022, 2023, 2024 project or two and said, you know what, we think they are all important, but maybe why don't you switch this project you're planning on doing in 2023 and -- and -- and trade that out for a similar project , i.e., the Linder Road overpass. That could be something that -- that is part of the narrative that goes along with our -- our priority list. So, anyways, I will pause and stand for any questions and pull up the spreadsheet, too. Milam: Madam Mayor? Meridian City Council Meeting Agenda March 12, 2019 – Page 36 of 480 Meridian City Council February 26, 2019 Page 31 of 58 De Weerd: Mrs. Milam. Milam: Yeah. Thank you. I don't have the -- the spreadsheet open, Caleb, but I looked at it earlier and I -- I had some issues and, obviously, I don't drive everywhere in the city, so I don't necessarily know firsthand what the traffic is like at -- at every -- on every road and every intersection, but -- so, I have most -- most of the experience I have is near where I travel and where I live and -- and also it seems to be a lot of the same complaints that we have had here in testimony in the same -- same areas and it's funny that you pointed at 16, because that's what it is, you have 16, 11 and 12, they have -- I think they -- I think they are all F and we have some E's that are higher priorities than these. Eleven and 12, what you have there is a safe routes to school and so many kids are walking and riding their bikes from 16, 11 and 12 over to Heritage Middle School and -- and the -- anyway, that -- and so I -- I would like to see those as a higher priority and they are F's when we have E's that are higher up on our priority list. Hood: And, Madam Mayor, just a little bit on -- on that. And McMillan in particular. So, McMillan is going to be a constrained corridor, so widening it out to five lanes -- McMillan will probably be at level of service F for some time just, because you have got the Lemp Canal and you got those big power poles and so the cost benefit of widening that and -- so ACHD has made the decision to not relocate the canal or underground it, because it's such a large facility and those power poles are expensive to relocate. So, it's -- it's a constraint corridor. So, this is just going to be something that -- it can be widened, but it can only be widened to three lanes. Now, the sidewalks and safe routes to schools is a different issue, but just -- I just wanted to address the level of service concern there, that potentially McMillan -- and particularly in the peak hour and I should just -- I want to just make that clear, this isn't a 24 hour failing thing, they look at it, basically, in the p.m. commuting peak hour, which you get -- most of the people are using it during those times, but that is when they take that temperature gauge , if you will, of how a roadway is performing with capacity. So, anyways, I just wanted to quickly make that point about McMillan in particular, because it's only planned to be a three lane roadway. Milam: But -- Madam Mayor. And just -- I guess to add to that part of my -- where I was coming from, too, is there is still tons of apartments that are under construction right now that within the next year will be built and, yeah, it's gotten really bad. I'm going to move. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: A couple comments. Caleb, first off, I think this -- breaking it up is almost a happy accident. I think it's good for the Commission that we kind of do split them up over two meetings. From a Council Member perspective splitting these out over a couple of meetings to me makes it a lot easier to keep my focus on a lot of the meatier questions that are before us. So, again, in coordinating with the future -- I guess that would be a recommendation that we split them up if possible. As it pertains to the priority projects, I'm one that for the most part support the recommendations of the commission with -- with Meridian City Council Meeting Agenda March 12, 2019 – Page 37 of 480 Meridian City Council February 26, 2019 Page 32 of 58 just one notable change. I appreciated staff placing the Linder Road overpass as number one. I also appreciate the feedback that came from the commission. So, for me I guess I would recommend that we move item number five to item number two in light because there was a lot of discussion about the project that's listed number one remaining as number one and, then, just letting everything else trickle down. So, that would be the only recommended change for me and I think that's in part of our conversations with the highway district about Linder Road. I think we can have that either now or at a later point in time, a conversation about what we would want to include in that letter to the highway district about Linder Road. I think that's a bigger conversation for the Council about what we want to convey to them outside of that meeting, but I think keeping it at -- near the number one priority I think falls in line with many of the conversations we have had with highway district commissioners. De Weerd: Thank you, Mr. Cavener. Any other questions or comments? Caleb, this is due back to the commission or ACHD next -- Hood: March 15th. De Weerd: -- Wednesday? Oh, okay. So, if you want to -- to kind of split this up, have the original discussion tonight and follow up next week, we can certainly do that. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Maybe -- maybe a question for Caleb. Caleb, I assume you will present the -- the other part to the transportation commission in our -- in our meeting in March and, then, a subsequent follow-up agenda item for the City Council after that, is that the plan? Hood: Yeah. Madam Mayor, Councilman Cavener, so our next meeting is Monday. Cavener: Yeah. Hood: I wasn't planning on coming the next day, because I wasn't quite sure what I would hear and I would need it in the packet for the clerk before that meeting, so I was planning on your next workshop in March, which, again, doesn't leave a whole lot of time, but what I can do is put the draft cover letter in your packet and, then, we can look at it on March -- Cavener: 11 th? Hood: -- 12th -- yeah. Whatever. 11th. That was kind of my plan. But I can -- we can -- I'm somewhat -- Cavener: Madam Mayor. Perhaps what I -- what I would suggest, with your permission, is that in -- if there is any other comments about this piece tonight, we can talk about that. Meridian City Council Meeting Agenda March 12, 2019 – Page 38 of 480 Meridian City Council February 26, 2019 Page 33 of 58 We can talk about the other projects in our March workshop with, then, a final recommendation that we would present to ACHD with a letter. I assume it would be signed by the Mayor? Hood: Typically, yes. Cavener: Okay. I don't know how we are looking at our March workshop, but to me that seems the most appropriate place to wrap this up. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: That makes sense. I think historically the changes, if any, are relatively minor. The letter is structured -- we are not moving mountains that late in the game anyway, so we should be able to do that. De Weerd: The workshop looks good. Cavener: And, Madam Mayor, maybe, then, I guess a question for either you or Caleb or somebody. Do we need to have a conversation between now and our workshop about a planned formal commitment from the city as it pertains to the Linder Road overpass, whether that is a monetary amount or a plan in place ? De Weerd: I -- I think Director Wong had mentioned that they would first like to approach ITD and -- and get a sense for what their thoughts were. I believe that's kind of the next step that was discussed at the commission meeting. Hood: Madam Mayor, if I can just follow up on that. Yeah. I don't think it's necessary. There is just -- there is an opportunity. So, if you wanted to you -- you could potentially include it in that letter. But, no, it's not -- it's not necessary. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: Are you through? Cavener: No. That's okay. I have been talking a lot tonight. Milam: So, I guess maybe -- maybe you could just give me some -- some history on like six and seven, why they are a higher priority than -- and their level of service is E, than other ones that are further down the list that are F's and why aren't those being moved down. Meridian City Council Meeting Agenda March 12, 2019 – Page 39 of 480 Meridian City Council February 26, 2019 Page 34 of 58 Hood: Madam Mayor, Councilman Milam, you know, I don't know that I can explain the whole history on that. I know Fairview and Locust Grove historically has -- has been higher. I mean if we go to the map that Brian created and kind of see -- it was -- it was -- and it's still pretty high and you do have an opportunity to move them down and that's why it did move down a little bit is because level of -- it's now only level of service E where it was level of service F. I don't think it's improved. So, I don't know exactly what happened there. Just anecdotally, if you drive through that intersection at 5:00 o'clock, good luck. So, as an example for number six. But we did move it down, because that's what the level of service map showed was it moved to E. Now, why didn't it move down further -- I don't know. But it moved up on the list historically, because it's -- it's becoming more and more congested. Milam: And, actually, six, now that I'm thinking about it, I believe has a -- was one of their higher accident intersections. So, that -- for that reason I think makes sense. It's just hard to see, you know, all the E's higher up on the list when there is so many F's below. De Weerd: Well -- and I think that there is more than the service level that's put into the -- the ranking and -- and there is extensive discussion about these different projects as -- as they are ranking them and -- and considering where they should be at, so -- Hood: Madam Mayor, to your point -- and I -- sorry, I just moved to, again, the ACHD prioritization table. I mean if you look at that it does have information on congestion and safety. So, if you want to look at the crashes and the cost of crashes, that factors in. And if I can find it real quick. It should be somewhere hovering -- I guess in the top here. Fairview, Locust Grove -- there it is. Number 12. So, if you went across the annual safety benefit they anticipate is about 330,000 dollars. So, you can compare that and, you know, looking at some of those other numbers up here, that's one of the higher ones. I can't sort this, because it's just a PDF, but it does look like -- as far as a safety benefit this project scores very high. So, to your point, yeah, that -- it's not just about level of service, it's part of -- congestion is part of it. Volume to capacity ratio is part of it. Safety and other consideration. So, it's a good point. Safety for sure. De Weerd: But I think, Council, if there are certain questions you have on corridors you want to hear more detail on some of the considerations that were put into that, I think that's definitely something that -- that is worth discussing and -- and identifying what those particular projects are and how they were ranked, if you have further questions about that. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Maybe an additional question, then, for Caleb. Caleb, I have heard kind of Council Member Milam say, hey, what about this particular spot and maybe I would like to see some movement there. I have obviously referenced kind of my comments about -- how do you want us to structure that, so that you can follow all of the bouncing balls about where Council Members maybe want to see movement, go -- recognizing that we Meridian City Council Meeting Agenda March 12, 2019 – Page 40 of 480 Meridian City Council February 26, 2019 Page 35 of 58 are not formalizing anything tonight, we are not doing that until like at our workshop meeting. Hood: So, Madam Mayor, Councilman Cavener, just in the motion, to be pretty specific about that. I mean you were pretty specific in yours, Councilman Milam and wasn't as specific about moving -- you know, I need, you know, five to two, okay, I get that and, then, everything cascades down from that. If it's six and seven are moving down further or -- tell me where to put them, because I'm not a mind reader and I want everybody to be clear when the motion is made what our priority list looks like. If it's something for next year's consideration, you know, that's fair, too. Let me know, hey, just for the future will you consider more safety than -- than level of service or those types of things and I can relay that to the commission. So, I guess just as much specificity as you're able to provide in a motion certainly helped me -- and, again, I'm not afraid to wave my hand and go I don't understand why we are moving things and sometimes you move something to two and now someone wants to move something to two -- well, is that 2-B or 2-A, you know. So, it just -- that's happened in the past. So far I'm not concerned about that. I'm tracking pretty well, but when it comes to making that motion , again, just clear. Cavener: Madam Mayor? Sorry. De Weerd: Mr. Cavener. Cavener: Back to the -- the conversation about ACHD engaging ITD. Do we have any of our staff that are involved in that conversation or are we, essentially, waiting for ACHD to get back to us? De Weerd: I talked to Director Wong afterwards and -- and I was under the impression we are -- we are setting up the date with Nampa and we have already started collaborating on dates for that. I have not heard from Director Wong on -- on this particular one with the -- the overpass and getting together, unless Caleb, you have. Hood: Madam Mayor, I don't have an update since -- since last week. COMPASS -- we have been primarily using COMPASS as the facilitator of those meetings and I think that's the right approach. So, I think here in the next couple days we will circle back with Matt Stoll and some of his staff and see if maybe they can organize another meeting. I have been part of two meetings with them so far at the staff level. So, I don't know what engagement looks like kind of past that. Cavener: And, Madam Mayor, the only reason why I'm asking is I agree with Caleb that this letter is a great time for us to really -- really be direct about this is the commitment from the city, recognizing we need some answers first before we can start to begin that process. So, however we can birddog the state to give us the answers that we need to know, so we can move forward would be ideal. De Weerd: Well -- and I think that Justin was getting his commission the information that we received from COMPASS. I think they still needed to talk further about it as a Meridian City Council Meeting Agenda March 12, 2019 – Page 41 of 480 Meridian City Council February 26, 2019 Page 36 of 58 commission. So, Justin, is there any -- anything you want to add? I don't want to speak for ACHD. Cavener: Me either. Lucas: Madam Mayor, Members of the Commission, for the record Justin Lucas, representing the Ada County Highway District. Business address is 3775 Adam Street in Garden City, Idaho. I think the characterization up to this point has been accurate. We just had a joint meeting last week. There had been a few staff level meetings related to the Linder Road overpass and staff did not have a chance to sit with the commission prior to your joint meeting. So, that was the first time the commission had really heard about it, which is not atypical at ACHD. In a situation like this staff looks to the commission for direction before we take any steps with ITD and I think we have that direction now and we will continue to work with Meridian's staff and COMPASS to talk to ITD -- their decision making process is not like ACHD's decision making process or the city's decision making process, so we will do our best to get as much information as we can to bring back to you and to our commission for consideration, but ITD is just a different animal to work with and to this point -- and I don't know how Caleb would characterize it, I -- I personally haven't sensed a lot of enthusiasm from them. I think they are looking -- they are kind of maybe playing a little kind of -- they are looking to the city or ACHD to kind of take that first step and, to be honest, I think ACHD's kind of looking to the city to take that first step and so as was characterized at the meeting, ACHD can't do this project by itself. I mean there is an ITD structure sitting -- it's their freeway, it's their overpass, sitting right in the middle of what would be our partnership project. So, in these situations I think continued conversation is critical. Mayor, I think continued coordination with our director is critical in this case, just to keep that direction kind of top down going. De Weerd: Well, we appreciate that, but I did see that -- certainly ACHD played a critical role in -- in moving along the Cloverdale overpass rebuild. So, I anticipate a similar process. Lucas: Very fair. De Weerd: Any further questions for Justin? So, maybe we can follow up with COMPASS to find out when that next meeting would be and we can certainly update City Council in the form of e-mail and, then, have an update discussion when we have this back on the workshop, if that works. Lucas: Madam Mayor, just to add, Madam Mayor, if you don't mind. I think Caleb moving forward, it would be nice to have -- if we can get Amy Revis from ITD involved in these meetings I think that would be a critical step and also I will make sure to invite my boss Dave Wallace. I think that would be important to continue the conversation moving forward. De Weerd: Okay. Thank you, Justin. Meridian City Council Meeting Agenda March 12, 2019 – Page 42 of 480 Meridian City Council February 26, 2019 Page 37 of 58 Hood: And, Madam Mayor, before we move on, I guess just any other points -- it sounds like maybe -- there may or may not be discussion about a fine point or not or an opportunity to partner and what that may be dollar wise or whatever, but any other talking points you would like in this cover letter to get that drafted, so we don't hit a snag as we approach this deadline. If you want to just e-mail me those, say, hey can you put this little snippet in the draft letter and I can incorporate that into what I'm -- what I'm crafting as a cover letter to our priority list for -- for this year I would appreciate it. De Weerd: Yeah. I think in particular we wanted to -- and I will follow up with Director Wong on that messaging piece. I think it's really critical to be able to -- to talk about why this is a priority, not just the improvement to the state network, but how the local network improves the state functionality as well and -- and that was more the message piece that we talked about after the meeting. So, that's going to be critical, too. Okay. Anything further on this one? D. Welcome to Meridian Entryway Sign Program Discussion De Weerd: Okay. Under 10-D, I will turn this over to Mr. Borton. Borton: Madam Mayor. Kind of a brief introduction for this. It's kind of a follow up on some of the structure that we are using for Council lead discussion topics and action items. This was -- the welcome sign program was referenced by Councilman Cavener at an earlier meeting as something for a future meeting topic. So, kind of the process we are trying to utilize is following that request, the task falls back on one of the six of us who is -- who is making the request to go out, talk to staff, do the homework, research, gather data, see if from all of that there is some specific action that's to be requested or recommended to be taken. That's -- this is utilized, that process. Councilman Cavener went and did a bunch of homework, talked to Caleb, gathered data documents, some of which is in the packet for us to review, then, to come back on the agenda for today with a recommendation based upon that review and gathering of data , a recommendation of some type of action that this Council should take with regards to the topic. So, that's sort of frames what got us here, kind of using the process. I appreciate Luke's working through those steps and kind of getting us to where we are, so we have got data, we have got an engaged Councilman with a recommendation and I will turn it over to Councilman Cavener. Cavener: Thank you, Council Member Borton. Madam Mayor. Council. I'm just going to stay up here, if that's all okay. So, a little background on the Welcome to Meridian sign program and kind of my involvement. As some of you may recall, a number of years ago during the budget hearing a couple of the se signs were included in the annual budget. There was some conversation with Council at the time about is it appropriate to be using General Fund dollars to be building these signs and that's when I started taking somewhat of a -- of an interest in this program. Fast forward to a couple years later, I was contacted by some constituents inquiring about the program, it's plan, the methodology. When you look at the exhibit that's in front of us all, you will see both current and future signs, you will see in many cases, future signs in fairly close proximity to each other. Again, future Meridian City Council Meeting Agenda March 12, 2019 – Page 43 of 480 Meridian City Council February 26, 2019 Page 38 of 58 signs in close proximity to current signs and I was asked by -- by some stakeholders is -- tell me about the plan and I quickly realized I didn't -- I didn't know anything about the Welcome to Meridian sign plan and so -- which is why I brought it up at a -- as a future topic. I thought it would be good to be educated on that. I appreciate Council President Borton telling me to go -- go be educated and, then, you can lead that discussion with Council. And so Caleb and I had a couple of conversations towards the end of last year and the beginning of this year about the program or the plan and it's provided some good context to me for what I hope will be a good conversation amongst Council tonight. A couple of things to be aware of is that the -- you will see on the legend, you know, there is both the existing sign sometimes that we see the -- you know, it's a steel pole with a sign Welcome to Meridian. Many people focus on the larger monument signs that we see by -- by CarMax, there is one by -- I drive by the hotel on -- on Eagle and Overland and as you can see on the map there is one in the northern part of our community. These large signs are not cheap and according to a recent quote they are upwards of 20,000 dollars to be -- to be built and placed and that is, essentially, following at least as of now -- because the City Council isn't supportive of spending General Fund dollars, which I agree with, it's falling to added development costs and I thought it was appropriate , one, for us to look at this and say what is our collective plan. What's in front of you is called the Welcome Plan, which is essentially -- it's a map that shows where current and future signs will go. It doesn't speak at all to the -- the rationale or the vision of why signs or why these locations were selected and why we think this many are necessary in these different locations and so it put me in a challenging spot to report back to say here is the plan, because I don't see one and I'm sure that there was a goal or a vision cast when this began, but as a city that we have -- seems to have plans for so many different things, you know, a constrained financial plan, we are working on our comprehensive improvement plan and we have -- we have a strategic operational plan. I thought this would be at least good for us as a Council to say, do -- is this something that we think is a priority? Do we as a body agree that passing 20,000 dollars per sign on to development, is that something that we agree with and, if so, here is the reasons why. This is -- this is the reason why we think that is appropriate for our community. And so I wanted to bring that to all of you tonight for at least a conversation. I have some opinions , but I wanted to at least provide some background and, Caleb, sorry, I forgot to include that, if I get off base or I'm incorrect, please, feel free to interrupt and course correct, because this is, obviously, you know, ran out of -- out of our Planning Department. I will tell you that I believe we have one DA for a project that is requiring one of these and I believe that is -- Caleb, correct me if I'm wrong. Is that number 23 that I see on the map? Hood: Twenty-three or 13. I'm not -- I think it's 23. Cavener: They are so close to each other it's hard to tell me. I assume it's 23. And so there -- there could be some immediate actions we could take, as well as some long- term actions we can take for or against. After this brief update we can say, nope, this is -- this is great and we can continue on. So, open it up. I think Caleb can answer questions as best he can. I know I can as best I can. I'm sure Madam Mayor has got the longevity, might be able to speak to some of this as well . Meridian City Council Meeting Agenda March 12, 2019 – Page 44 of 480 Meridian City Council February 26, 2019 Page 39 of 58 De Weerd: Well, I certainly can say probably 23 was the impetus behind a monument sign program where the developer on both sides of the street, as they were improving the intersection at Ustick and Eagle Road, wanted to be -- be part of a welcome type of monument and I think that at the time that this first started discussion and probably resulted in being part of a development agreement and a requirement was Winston Moore and David Turnbull wanted to let people know that they were arriving to the City of Meridian and they were proud of that. I believe that when we first started discussing it it was going to go in a median at -- as they were designing that corridor of Eagle Road and so that goes back a number of years and it really was the development community as they received their entitlements they wanted to be a part of welcoming the -- the traveling public to the City of Meridian and the monument signs became a part of that. The other signage used to be with Meridian growing at the rate it was growing, we were constantly battling with the road departments on changing out the population because it was changing so fast and so that really changed out, then, the -- the metal signage and those are to move as the -- as annexation occurs and we start to move our lines. So, we talked at one time to make it simple and just have it in our area of impact , but that didn't make sense either. So, that is just a little bit of the background behind it. The Council wanted to have a better idea of where these larger monument signs would be placed and so that as development came in they could see the -- the vision as -- as part of that welcoming corridor, because we are surrounded by five cities on all sides of us. It was an important priority to the Council at the time and -- and certainly I know those priorities can change. As far as placement goes, I know there has been -- including mine, a number of comments on the placement by CarMax, but we couldn't justify the cost to the taxpayers or ask the business to move at once -- once it changes from a five lane road to a seven lane road. So, it was placed in future right of way instead of making it something that was more visible and current in today's world. So , there is a little bit of background for what that is worth and certainly I would be willing to answer any questions if I can. Certainly Caleb and Robert have been helping to execute on much of this as well as we have tried to slowly roll out of signage plan that -- that shows you are in the City of Meridian. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: Did I understand you right? You said that the sign that was constructed by CarMax is in a place that it will be removed? De Weerd: No. It's in a place that -- Palmer: It's safe. De Weerd: -- will not be removed. Palmer: Okay. I was like what? Meridian City Council Meeting Agenda March 12, 2019 – Page 45 of 480 Meridian City Council February 26, 2019 Page 40 of 58 De Weerd: And that's why it looks a little bit out of place right now, but some day when it's a seven lane roadway it won't. Hood: Madam Mayor, if I can just add a couple of points and, then, you can discuss the program more. My memory isn't the best, especially when it comes to some of these, but some of the things I do remember -- there isn't -- to Councilman Cavener's point, there was definitely a thought process that went into why here -- why the -- the -- the full blown monument signs are where they are, but it's more of an art than a science. All section line roads, arterial roads, some of them are highways , you can see on the interstate system some of the ones that are really close together on the interstate system are to catch people coming off of the freeways in both directions, north and -- in north and south. So, that's why those ones are generally clumped together. Number 11 is an older sign and it's not just -- it doesn't look like the other ones. It's -- it's the sculpture that's -- that's in front of the KFC there and that's -- that's really the -- the first one, really, and that's kind of what really started to trigger, hey, we should do something throughout the city that welcomes people on our edges type of a thing. De Weerd: But they didn't want barbed wire or the expense of that. Hood: By the way -- so, that's kind of what I remember a little bit that got this -- hey, yeah, we should think about doing some of this. Chinden, a state highway, so they are -- they are generally along there where you get people coming into our communities from different directions on -- and I'm using the air quotes, right, major roadways. They could all be major roadways, but if you look at that that was kind of the thought process from staff that we have added, then, to the Council at that time to say, hey, these are the roads that we think are -- are to that level of warranting the sign. Now, the sign wasn't 20,000 dollars when we put this together. It -- we have got some cost estimates and if memory serves us somewhere around 12. So, that's almost doubled in cost compared to some of the ones that were that -- that have recently been constructed. I guess just one more thing before I -- before I let you all talk about this. The other one that I just want to bring to your attention relatively quickly is Locust Grove and Chinden, because there is some talk and ACHD and ITD are talking about that intersection and widening the road and so we brought this plan to their attention to say, hey, we are not necessarily saying let's construct the sign, but can we set the infrastructure up, underground water and maybe power, so we can power a future sign and we have had the conversations with Valley Life Church where that's supposed to go. So, I just want to put that out there that, really, there isn't any other plans for -- for constructing any of these. Staff is still moving forward with trying to preserve and protect and set any other infrastructure necessary to eventually implement this plan. This is the same point, but it's kind of a little bit different and I said I would let you guys talk about it. De Weerd: Well, Caleb, before you move off at of ten, I believe that the development that was across the street from the church also contributed half of the cost of -- Hood: The thousand dollars. Right. Which was almost half at that time. So, yes. There are three policies at -- at the Comprehensive Plan level. So, this is not code. It's not Meridian City Council Meeting Agenda March 12, 2019 – Page 46 of 480 Meridian City Council February 26, 2019 Page 41 of 58 required that development does this, but our policies say when a development comes -- essentially. I'm freehanding it. But, essentially, when a project comes in that's on one of these sites, get a developer to build it. City, you should also set up a program to implement this plan and that there isn't really a -- there is not a CIP for this, there is not an every other year build one or every fifth year build two or anything like that. It's -- it is sort of a -- I don't want to say on a whim, but it is sort of, hey, yeah, you know, we got an opportunity here, let's look at -- like when the road interchange was being built, we worked with ITD, hey, is there an opportunity to get a welcome sign there near Overland and Meridian Road while that's going on. So, we kind of explore it on a case by case -- this hasn't risen to the highest priority, but it is something that's on our radar screen and, you know, do we do the best at it? No, because it's not the top priority, but we do try to implement the plan, although there really isn't a plan to implement the plan , so -- Borton: Madam Mayor? De Weerd: That was clear as mud. Yes, Mr. Borton. Borton: To -- to force sideboards on this discussion, the question -- and it goes back to Mr. Cavener. In light of what's gathered is -- is there a recommendation that says the sign program in its current form should be eliminated or the sign program should be revamped to create more structure as to who pays for it, where they are located, moving the dots around, so -- and if something comes from this discussion, it's maybe one of those two paths. So, that's the ask. De Weerd: Okay. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: I appreciate President Borton kind of -- kind of winding up where I was wanting to head next, which is I don't think it's necessarily appropriate to eliminate the program, but we have talked a lot as this body about leveling up in our process and departments leveling up and I think this is just another example of how we could really level up this plan and maybe take a new look at it where our city is t oday than when this was first put together. Does it make sense to have two signs within -- monument signs proposed within a half a mile of each other? Probably not. So, maybe it's taking a look at where we want to designate signs. The other piece to me that I think we need to look at is how much monetarily we want to put on the development community to build a Welcome to Meridian sign. To Mr. Hood's point, 5,000 dollars was -- you know, we thought was right around half when that was first requested and now as we heard from our parks commission, the cost from -- from CDBG presentation, construction costs are going up. Does that change our desire to want to move forward in light of a sign that costs 20,000 dollars that maybe when this was first put together only cost eight or maybe ten? To me I think those are some of the sideboards that I would recommend. I have also probably recommended in light of us actually putting together a plan that articulate s the vision and the value of this, Meridian City Council Meeting Agenda March 12, 2019 – Page 47 of 480 Meridian City Council February 26, 2019 Page 42 of 58 that we -- we place a hold on the current request I think for one to be built at either 23 or 13, whichever one that is that's under a DA until we can say this makes the most sense, because when I do the quick math it looks like there is close to 300,000 dollars in future signs that we are asking development to be built in Meridian and if we are okay with that that's what we want -- that's our take, this is our vision, great, then let's do it. But I think there is some cases where as we take a second look at this where our growth is that maybe all of those aren't necessary and maybe the cost of the signs can be value engineered to have something that still looks nice that represents the character of our community without coming in at such a high price tag. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: So, I think if any of them are going to be constructed, the city needs to pay for it. I think if the cost of construction right now, we shouldn't be building any right now. But here is what my preference would be is we keep the -- keep the map, keep the point, adjust it as necessary and when somebody wants to develop a piece of property where we would like to have a sign that we say, hey, our plan calls for us liking to have a sign here, can you save us some space and work with us, so that we can eventually build one when costs are -- are -- makes sense for the city to move forward and build one here. If they say, no, our plan does -- just does not work for that, then, we say, darn it, okay, we move on and try to find a different spot nearby to keep with the plan , again, adjusting it as necessary. I think asking the development community at any level to build them is -- is not appropriate, but -- so if I can't get my plan, that my next best option would be having the map and saying, okay, you're wanting to develop this, this is where we are planning on a sign. You're going to save a space. That still would keep me up at night and I would have lots of heartburn, but at least we wouldn't be making them pay for it, just save us the space to do it. But I think that we should absolutely not ask him to pay for it. I mean even if it's a tin sign on a steel pole, I think if -- if that tin sign on a steel pole is going up the city needs to pay for it. De Weerd: I guess does that mean we reimburse CarMax and the developer that -- that installed it on the corner of Chinden and Linder? Those were part of DAs and just like the one -- either 13 or 23, whichever one that is -- these were all willingly went in and no one was -- was forced to -- to say they wanted to be a part of this Welcome to Meridian signage. So, I guess that's my question -- Palmer: Madam Mayor, I can answer that. It seemed like you were directing it to me. De Weerd: No. Palmer: I would say no. I think the government's have made mistakes in the past that -- that I think correcting it and doing what's right going forward is the better option than if we were to open that up, then, you know, any government mistake in the past , anyone should -- would have ability to come forward say, well, you fixed that problem, why don't Meridian City Council Meeting Agenda March 12, 2019 – Page 48 of 480 Meridian City Council February 26, 2019 Page 43 of 58 you fix my problem. I think just going forward that would be a better policy to go with my plan. De Weerd: Okay. So -- so getting back to framing this conversation is it doesn't sound like there is a desire necessarily to -- to throw out the signage plan, to level it into how we move forward. We do have old DAs that do require and the other locations, those were a little bit further down the road as well before they built it. They didn't build it within a certain time period. So, are we going to be looking back -- and that was more my -- my question is these are already part of DAs and if we consider that for one, do we consider it for everyone that had it as part of their DAs or are we really looking forward to how are we going to deal with this as they come up as new development occurs? Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: I think that's a -- that's a great question and it's one that I had asked. I was under the impression that there is only one DA that is out there that requires a signed to be built at this point in time, which is why it's somewhat timely that we are having this conversation, so because there is only one, it could be an action of either the Council to modify the DA or the applicant to come forth and modify their DA as it pertains to that particular piece. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: I guess I have a couple questions, maybe one for Caleb or -- maybe. The pricing on the other -- we know -- we have priced out the big huge monument sign, which I think you based -- you do your math and maybe considering that all of these would be those huge ones, but, Caleb, do you have a price for the small ones and the regular signs? And, then, the other question that goes along with that is -- is there a price difference whether the city pays for it or if somebody else pays for it? Because anything the city pays for costs about twice as much it seems like. Hood: Yeah. Madam Mayor -- De Weerd: Especially if -- if the infrastructure is -- is not there and -- and that's as development has occurred you do get better economies, because they can put in the light -- the one that's on South Eagle Road we put in solar, so we didn't have the huge cost of bringing power out to it and so it does make sense as development occurs that -- and -- and that's why even though the 13 or 23 is one of our oldest as part of a DA , but that development is just occurring. Mr. Bernt. Bernt: Thank you, Madam Mayor. Did you get -- did you -- was your question answered? Meridian City Council Meeting Agenda March 12, 2019 – Page 49 of 480 Meridian City Council February 26, 2019 Page 44 of 58 Milam: Yes. Bernt: Okay. Hood: So, Madam Mayor, I can -- I can -- in round numbers I can give you -- Milam: Yes. Hood: -- some. I don't have -- and like the Mayor just said, the city's project there by a Tru Hotel that one cost more than probably another one that may be done by development, because we didn't extend underground power, they went with the solar panel, which in the long run may be cheaper, because you aren't paying for the power, but the panel was -- was not -- they didn't give it to us. So, the CarMax, for example, though, I mean that was one of the more recent -- well, we only have a few. That one was more than our original cost estimate from Idaho Electric, who did the design for us and, then, gave us the engineer's estimate on what it would cost to bid. I will also just throw it -- I'm not trying to convolute it, but we actually worked with the state to have a third design that actually went wider, so I don't -- I don't know how much the -- the vertical sign is. We have not -- never built one. I don't know how much that one would cost, but it would be significantly less. The engineering, the materials, it's -- it's less. Substantially less. I'm confident in that just remembering what their cost estimates were. We actually went with the bigger one for coming off of the interstate because the state was afraid that no one would see it, because it's only approximate 11 feet at the time and we had them do a slight change and make it 15 feet wide. We haven't built that one , but -- but there is another design out there. To your point, your question, yes, there is some efficiencies if -- if the private sector builds these. You know, I can't give you a percentage, but -- but typically they can get a better price on doing something like this. The government can. De Weerd: So, there is no -- we don't know. Yeah. Milam: Okay. De Weerd: Mr. Bernt. Bernt: Madam Mayor. And thank you. In light of the fact that there are -- you know, there are some existing signs and we have some developers who have spent some money to construct these signs, I was thinking that maybe we could talk about modifying or having the discussion to modify these development agreements to say to the development community to create an expectation that we expect them to pay a certain amount for the se signs, but if during the construction when they get bids if they're -- if the -- if the cost to construct the signs are more, then, the city would cover the balance, so that it would almost create like a public-private partnership. I don't know if that's possible, but something maybe we could talk about. Cavener: Madam Mayor? Meridian City Council Meeting Agenda March 12, 2019 – Page 50 of 480 Meridian City Council February 26, 2019 Page 45 of 58 De Weerd: Mr. Cavener. Cavener: I don't know how much sausage we are going to make tonight. I really appreciate I think some of the comments from Council Member Palmer and Council Member -- it's Bernt; right? That maybe a potential solution -- again, let's -- let's -- let's really put together what a plan is for these signs. Let's articulate the vision, the values of our community, something I think we do really really well and the ask is if you fall within these areas or zone that, again, you -- I don't like asking, I think we have got to require, so I know we don't like that term -- you got to require that infrastructure be laid and, then, once that infrastructure is in place it is a budgetary conversation for the city to say do we want to use our General Fund dollars to build that sign? The private business part comes in installing the infrastructure. The public side is in putting up the pretty sign and those become budgetary conversations, just like our projects become budgetary conversation s, just like baseball fields become budgetary conversations, future councils can make that decision about do we want to put a sign at number ten. Do we want to do signs this year at 21 and 16 and 17, the infrastructure is there, do we want to spend the money and I think that gets to where Council Member Palmer is and I think it addresses Council Member Bernt, kind of the public-private partnership without saying -- because, again, let's say this plan is in place for 30 years, if we put a 5,000 or a 20,000 dollar limit, inflation is always going to impact that, 30 years from now everybody would be disqualified , but the decision of the Council to decide to spend dollars to build the signs can still be made. De Weerd: You know, I think you kind of already got that in -- in the sense of the development at -- on ten said I don't want to bear the full brunt of it, so I would rather pay a portion of it and that was part of the annexation and zoning and -- and the development agreement. So, the other three -- they said we would love to and -- and so they didn't put those things in place. Moving forward I certainly think that you can look at a policy as part of the -- the monument things and how you would propose that as we move forward . If the place that is yet to be built that's part of a DA, if that business wants to come forward and say I know it's contemplated in the DA to install this, I would only like to pay for half of it, would the city pay for the other half, certainly I think that -- that comes back as a modification of the DA and -- and that's for the feature Council to decide. You know, right now we are looking at -- I'm trying to get back to the sideboards that do we want to look at the -- the policy moving forward and how would that look. Certainly that -- I think that's what's being asked of Council. Cavener: And, Madam Mayor, maybe that's where I'm missing is what is the policy? De Weerd: I think the policy is staff, when a development comes in and they are around one of these signs, they show them the map and say this is part of our signage plan and the applicant says, well, I want to be a part of that. Mr. Dean wasn't interested in bearing the whole brunt and said I would like to pay for half of it and -- and so that -- that was just a conversation that was had during the -- the application and as I recall it was a discussion when the applicant was here in front of City Council. Meridian City Council Meeting Agenda March 12, 2019 – Page 51 of 480 Meridian City Council February 26, 2019 Page 46 of 58 Cavener: And is that -- is that formalized somewhere that we can -- we can point to or is that just -- is that just our business practice? I guess that's the part I'm trying to -- I'm confused about. Is it a policy that's formalized or is it really just the practice of staff? De Weerd: Yeah. I think it's just like anything else in the Comprehensive Plan, It's -- it's a document, it's a map, and it's something that -- that is brought up as the applicant comes in and says there is this and they have a conversation. Nary: Madam Mayor? De Weerd: Mr. Nary. Nary: Madam Mayor, Members of the Council -- and I know all of you know this, but since other folks -- Mrs. Palmer and others watch this, I wanted to make clear -- we can't mandate people build these signs, so we can't require it as a condition of annexation. That's why, as Caleb said, it is a negotiation and discussion. Businesses have offered to pay for it because they wanted to. They, then, put it in the development agreement, because they have agreed to it. It's a consensual item. I would even be concerned in mandating they provide the infrastructure. Again, we negotiate that with businesses. As Caleb said, we start with we would like a sign there, you know, would you be interested in doing part of it. If the answer is, no, thanks, could we have the space to put the sign there? Maybe so. Okay. Can we put in the infrastructure for it? Okay. As long as we don't pay for it. So, I mean it really is an ongoing dialogue. So, I just didn't want to leave this discussion with the impression maybe to the public that we require people to do this. I mean it is truly a dialogue that planning has on these and tries to negotiate what -- the best we could do. Some businesses -- and I might be wrong, but my recollection is St. Luke's, for example, they were willing to give us the space on their -- on their campus to provide it, but I don't recall that they provided any other financial support to it. So, it does vary greatly from, yes, you can put in here and, then, we are done, to we would be happy to build it, we want to be a part of it. So, it -- it's the whole gamut of that. De Weerd: Well -- and I think with the St. Luke's their -- their development was approved long before this -- this came into being, so they said, yes, we want to be a part -- a partner to it, but we are not going to put expense to it. We will offer a place to put it, so -- Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: I don't know when it was, two years ago or whenever we had this conversation before, was that was the exact question that was asked and I was trying to get clarification and Caleb was -- made it very clear that it was not optional in that meeting, that it was this will be built, because this is where the plan is for it to be built and if you want to develop here it will be paid for by you. Is that not the case? Meridian City Council Meeting Agenda March 12, 2019 – Page 52 of 480 Meridian City Council February 26, 2019 Page 47 of 58 Hood: Madam Mayor, if I can maybe clarify that. And I do remember the budget discussions, but I don't remember the exact conversations. I mean we do have policies and at the staff level that's kind of our marching orders is to talk with the development community, as Mr. Nary said, and say, hey, our plan calls for this, good if we put that in your development agreement to do this, and we gauge that level of interest to say, hey, we would love to have you in Meridian, would you like to be part of Meridian, part of that could be building this sign to welcome people to the community on your property or maybe it's just the easement. But that's kind of where we start is what -- gauge their level of interest. As the Mayor said, some developers are happy to do it, others not so much. So, it kind of -- it is sort of a case by case, but that's usually where we start is, hey, we do have a plan and the policy's up on the screen that says it's required, but it's not -- this is the comp plan, it's a guide, we can't require them, but that's where we start. De Weerd: And -- and, actually, if memory serves me, on the three -- the CarMax, the one at Linder and Chinden and the one at Ustick and -- and Eagle, those were more elaborate than what we actually had proposed. I actually like the CarMax one much better than ours and it was much larger as well. But, you know, I guess it -- it is something that starts with this is our plan, you know, we would love you to -- to be a part of it, but, yeah, it's not a have to. Cavener: Madam Mayor? De Weerd: And, then, it becomes a DA development agreement. Yes. Cavener: Madam Mayor, I think, then, kind of to your point of try and keep us focused at the task at hand, it -- I guess the question for Council is -- is their opposition about moving forward with developing a true plan and recognize that the details are yet to be defined about what this Council wants, but I guess the first question is do we want to keep the status quo and I'm not seeing anybody saying, nope, how we have it now is how we want it to be. Milam: Madam Mayor? Sorry. Sorry. I haven't -- I haven't had an opportunity to talk. Cavener: Sure. De Weerd: Mrs. Milam. Milam: So, I was kind of waiting. After hearing this discussion and acknowledging that we are not forcing anybody to pay, I don't see a -- I don't have a problem with asking a developer if they are willing to pay for a sign or part of a sign. They might really want one there. They might be excited about it. They might say, no, I'm not willing to do that, but I will give you land or I don't want your sign anywhere near my property. But I have no problem having that discussion with a developer. I think it should be had, because if you don't have it -- if you don't have the discussion with them, they don't even know it's an option. So, I don't -- I don't see any problem with the way that we are doing it. If we are not forcing anybody to pay anything, I think it's -- it looks like a great program. To Caleb Meridian City Council Meeting Agenda March 12, 2019 – Page 53 of 480 Meridian City Council February 26, 2019 Page 48 of 58 and to Luke's point about the map being better, I think maybe some lines off to the sides on why there is two real close and it could be a good -- based on the clump of this map there is probably a really good reason, like this one is on this road facing this direction and you wouldn't even see it if you're coming into town from -- on this other road and that's why it looks like they are really close together, but they make sense, because they are on arterials road -- arterial roadways or state highways or whatever. So, it looks like a lot of thought went into this and I don't have a problem with it. Little Roberts: Madam Mayor? De Weerd: Mrs. Little Roberts. Little Roberts: Madam Mayor. I agree with Councilman Milam. It seems like a lot of thought has gone into this and I guess I'm kind of at the point of I don't see that it's broken. So, what would we be fixing? Palmer: Madam Mayor? Little Roberts: It's working for me. De Weerd: Thank you. Mr. Palmer. Palmer: Here is why it's broken. I haven't talked to a single person who has been interested in developing a piece of property where these signs are that thinks it's optional. The words that have been used are we will cooperate, because in the grand scheme of things it's -- to get something approved in this city is dang near impossible, so if it means putting up a sign to get it done, they're willing to put up with our crap to do it, but they don't want to and -- I mean, sure, maybe some were super happy and willing to do it in the past, but I haven't talked to anybody who is in the line of fire who says, yeah -- yeah, we want to do that. It's we will do it if we are -- if we have to. Literally quote. We will cooperate. De Weerd: I don't want to get into a rabbit trail, but I -- these are all old ones and there is nothing new where these monuments signs that have come in that -- we haven't had that conversation that I know of for a number of years. So, I -- I guess, Mr. Borton, do you have comment? I'm just looking -- where does this conversation end? And we now have opinions stated. What is the direction of Council? Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: I will tell you what I have heard I think collectively, which makes sense to me, is that the current program, consistent with a Comprehensive Plan, in 2.0, 1.03 -- it's in the packet -- cites those -- that commitment to a Welcome to Meridian sign plan continue to go forward. Nothing's changed. Nothing's looked back. But what Councilman Cavener Meridian City Council Meeting Agenda March 12, 2019 – Page 54 of 480 Meridian City Council February 26, 2019 Page 49 of 58 has uncovered is the vacuum of articulating those matrix for consistent implementation of the plan. It's not in code. It's not an ordinance -- necessarily a requirement, but it would probably be helpful to have three or four pages that would articulate matrix for the design, location, funding and implementation of this plan that we could adopt. I don't even know if it's a formal adoption, but it might be something that would provide a reference for all o f us and the next seven of all of us on how this program should be utilized over the next 30 years as our city grows. That's what I heard. It sounds like that's what Councilman Cavener is asking for. It's not an elimination of welcome signs as a program , but let's articulate in writing some of those components , design, location, funding and implementation. We would, then, utilize that structure each year as part of the budget process. Each application can still be encouraged to participate in the progr am in the manner they already have them, understanding it's through the Comprehensive Plan and -- and our intention to have these new participants in our community participate in this program as well if they so choose. So, that might be the takeaway and I don't know if that's a motion that makes sense to say let's continue with our plan and let's create that document which sets forth those four elements so we all know exactly which direction we are rowing and why, which I support. I think the program is great. I think the trade-offs -- the pros are much greater than the cons and -- and part of that structure would also be what type of review, you know, the map if -- if there is location changes and tweaks in light of development that might necessitate moving a sign, you know, here or there on this map, then, that process would help all of us understand how to make those changes. That's where I -- that's where I would leave it. That's a long answer to your question, but I see that as some sort of -- sort of action that end this discussion. Bernt: Madam Mayor? De Weerd: Mr. Bernt. Bernt: I almost started to applause. De Weerd: I thought you were weeping. Bernt: I about started. I about gave President Borton a standing ovation. De Weerd: Okay. We will review the minutes and figure out what Mr. Borton said and -- and try and bring something back -- Borton: Madam Mayor? De Weerd: -- and see if we actually captured it. Borton: That -- that structure of what could be a motion is kind of a question also to the -- the origin of this discussion, Councilman Cavener, who kind of brought up and identified this problem, if -- if that's consistent with what you're looking to come out of this. Meridian City Council Meeting Agenda March 12, 2019 – Page 55 of 480 Meridian City Council February 26, 2019 Page 50 of 58 De Weerd: But I guess what Mr. Nary said is we can't have a policy -- you know, you can't force it, so I'm not sure what you're looking for in terms of bringing back a policy, so -- Borton: Well, I guess it came from -- everyone's talking because we are not looking at a document that -- that says -- De Weerd: Okay. We will bring you something -- Borton: Which would need to be made. De Weerd: Uh-huh. Borton: Which doesn't yet exist. Which is kind of where I'm getting at. De Weerd: But it does exist. There are design criteria. There -- there is a plan and I think Mr. Cavener had a lot of that in our -- our packet. Cavener: Madam Mayor? De Weerd: Yes. Cavener: I guess I would say as someone who has been working on this I -- I would not categorize what we have as a plan for what it's worth. I think that we have three documents that have been provided to me that's been provided to the Council, but if a member of the public asked for the Welcome to Meridian sign plan, I wouldn't feel real comfortable just saying here is three documents. De Weerd: Okay. But I think staff feels comfortable -- well, I guess, Caleb, do you feel comfortable what you have starting the conversation? Hood: Yeah. Madam Mayor, I think I can put together some of what Councilman Borton said and has been said and take those three documents . What I'm not real comfortable as been, you know, packaging them and calling that a plan without some -- you know, I need -- I need somebody else to like, you know, stamp that plan and go, yep, this is the plan, but we can take kind of what we already have and package that up and -- and Councilman Milam even said, you know, these are some of what -- we have already done the work that's gone into this and some notes on , hey, we got to go horizontal here, because it's constrained and some of those things. Like is it preferred because of that and talk to them and not them -- so, yeah, Madam Mayor, to answer your question, I think we could part to beef up this plan to make it a plan. What I -- what I think we will need some real direction on is, again, plan implementation then. Is this -- is the plan going to have something that says every other year planning staff submit a budget amendment or an enhancement or -- you know. Or is the plan just more this, a map. And a map can be a plan, just there is no implementation; right? Plan. And if that's what you want, then, I'm going to struggle with that, because I don't know what the implementation plan should be. Meridian City Council Meeting Agenda March 12, 2019 – Page 56 of 480 Meridian City Council February 26, 2019 Page 51 of 58 Palmer: So, Madam Mayor? De Weerd: Hold on just a moment. It sounds like you have enough to bring back something in black and white to put in front of you, so that we can maybe have a dialogue on -- on specifics. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: That's great. And I guess I would offer to help work with staff, so that there is some collaboration on this to try and gel with where the Council -- De Weerd: I think that would be awesome. Cavener: Thanks. E. Parks and Recreation Department: Fuller Park Ball Field Naming Request [Action Item] De Weerd: Okay. Anything further on that? Okay. Item 10-E is a little bit easier in terms of in front of you you do have a PowerPoint presentation in the packet and Colin is here to give a brief overview. Moss: Yes. Thank you, Madam Mayor, Members of the Council. I am honored to be here this evening to present this item. As Madam Mayor indicated, you have a request in front of you from Mayor de Weerd to name field number one at Fuller Park in honor of Charlie Rountree and so Mr. Rountree has, as you know, a long history of service to this community specific to parks. He's been a longtime supporter of parks, helped create the Parks and Recreation Department in which I now work. Also helped create the Meridian Parks and Recreation Commission, to which he was the very first Council liaison back in the late '90s, early 2000s. I'm not sure the exact year, but -- and, then, specifically at Fuller Park, Mr. Rountree served on the Western Ada Recreation District board for almost 21 years and was instrumental in the development of the park -- of Fuller Park and, then, spent time coaching at Fuller Park in the MYB organization and so, you know, got his hands dirty helping to maintain the park through that organization and so has a -- has a very long history of -- at that park specifically and that's why Fuller Park was specifically chosen to honor Mr. Rountree and so going through the PowerPoint, it's -- this is the -- the letter submitted by Mayor de Weerd, which you have had, which you have in front of you. Fuller Park, an overhead view. You can see field number one right over here. It is the first park that you see as you come into the park, the entrance being up here on the north side. Overhead view of the -- of the field that we are talking about and, then, this is just a sample. This was from the Trace Leighton field ceremony when they put a plaque up at Settlers Park, but this just is being used as an example of what we might do at Fuller Park for Mr. Rountree. Expecting to do that later this year potentially. We will have some kind of a ceremony. No date set or anything like that. But planning to do that after the Meridian City Council Meeting Agenda March 12, 2019 – Page 57 of 480 Meridian City Council February 26, 2019 Page 52 of 58 city takes ownership of the park October 1st and so with that I will stand for any questions that you might have. But the Parks and Recreation Department is wholeheartedly in support of this request and so we would ask for your approval and it was presented to the Meridian Parks and Recreation Commission at their meeting on January 13th where they unanimously -- unanimously approved recommending to the Council approval. De Weerd: Thank you, Colin. Bernt: Madam Mayor? De Weerd: Mr. Bernt. Bernt: I was in the preliminary discussions in regards to this with my good friend Mr. Cavener and the late Keith Bird on a parks tour and we sat down, we chit-chatted about this and I think this is a great idea. Charlie's a fantastic person. He is a dedicated public servant and he's done a lot for this community, especially as it relates to Fuller Park in its history. So, I, along with others -- or I would be in full support of this. I think it's a great idea. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Madam Mayor. Colon, appreciate you being here. De Weerd: We needed someone to carry that on. Moss: I appreciate that. Cavener: Sorry, Dean. De Weerd: Although that kind of reckons back to the seat to my left. Cavener: Madam Mayor, I just wanted to pass on my appreciation to you for that recommendation, for the Parks Department, parks commission. This is one of those no brainers. I guess my only question is he's okay with this? Moss: Absolutely. Yes. Cavener: Then let's make like a big bust at the space. De Weerd: No. Any other comments? Questions? Do we have a motion? Moss: Thank you. Meridian City Council Meeting Agenda March 12, 2019 – Page 58 of 480 Meridian City Council February 26, 2019 Page 53 of 58 De Weerd: Thank you. So, we do have a request in front of us for approval to name the Fuller Park ball field the Charlie Rountree field. Milam: So moved. De Weerd: What did you so move? Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: I move that we approve the recommendation from the Parks Department to name the Fuller Park ball field the Charlie Rountree Field. Is that correct? Field. One field. Little Roberts: Second. De Weerd: We have a motion -- Little Roberts: Field number one the Charlie Rountree Field. De Weerd: Thank you. Any discussion on the motion? Okay. Mr. Clerk. Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea; Bernt, yea. De Weerd: All ayes. MOTION CARRIED: ALL AYES. F. Public Works: Budget Amendment for FY2019 In The Amount of 41,825 for Water Field Services Supervisor [Action Item] De Weerd: Thank you. Item 10-F is under our Public Works Department. Good evening. McVey: Good evening, Madam Mayor, Members of the Council. Thank you for letting me take a few minutes of your evening. This should be pretty brief. This is for the discussion of a Public Works amendment related to an acceleration of a position that was originally planned for the FY-20 budget to accommodate a reorganization in the water division due to an unforeseen retirement. So, we have a retirement coming up of our longest standing water employee. He's served the city for 38 years and so he is retiring at the end of March and so that gave us an unexpected opportunity to look at the organizational structure at water and this amendment is for the addition of a field service supervisor to support that reorganization effort. This position will be responsible for the city's meter program, which encompasses nearly 37,000 meters and includes activities such as supervising new meter installation, meter replacements, troubleshooting, testing, meter reading, and importantly data processing to support our utility billing program. So , Meridian City Council Meeting Agenda March 12, 2019 – Page 59 of 480 Meridian City Council February 26, 2019 Page 54 of 58 this position will report to the water operations manager, which is a newly reclassified position formerly called the assistant water superintendent. Under this reorganization that encompasses a broad and significant range of responsibilities, including the maintenance section, construction section, operations, meters, and line locating. So, with the continued growth of the water system, the continued number of customers and meters, increasing regulatory pressure, it was really important for us to look forward thinking at the water organization and develop and implement a structure that 's similar to the one that we have at the wastewater department that has a strong number two leader leading the operation section of the group. Additionally, I wanted to note that by moving this position forward from the planned FY-20 budget, the water division would not be seeking any additional staff as part of the FY-20 budget process. So, this amendment that you have in front of you is for 41,825 dollars, which is five months of salary for the new position in FY-19 and, then, several small operational costs, such as computer and safety equipment. So, with that I would respectfully ask for your consideration for this amendment and stand for any questions. De Weerd: And, Laurelei, that -- that budget amendment -- you do have budget dollars in there, but because this sets up a new FTE and there is a budget impact for budget years moving forward, that -- that difference is -- is captured in the budget amendment. McVey: Madam Mayor, that's correct. De Weerd: Okay. Any questions? Cavener: Thanks for sticking with us. De Weerd: Yeah. So -- and I think that the retirement was a little bit ahead of what was anticipated, but certainly Chip has given years of excellent service to the water department and he will be missed. His presence will be felt. McVey: We have -- we have thought a lot about how he -- what he's see in the 38 years in Meridian -- De Weerd: Holy cow. McVey: -- and growth that he's seen and the changes he's experienced is really significant and we are really excited for him, but like -- like you said, will be definitely missed. De Weerd: So, we were doing the math and -- and it seems like he's really pretty old. McVey: They told me he started when he was like 11 or something. De Weerd: Uh-huh. Mrs. Little Roberts. Meridian City Council Meeting Agenda March 12, 2019 – Page 60 of 480 Meridian City Council February 26, 2019 Page 55 of 58 Little Roberts: Madam Mayor. I move that we approve the budget amendment for FY-19 in the amount of 41,825 dollars for the water field service supervisor. Milam: Second. De Weerd: I have a motion and a second. Any discussion? Mr. Clerk, will you call roll. Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea; Bernt, yea. De Weerd: All ayes. MOTION CARRIED: ALL AYES. De Weerd: Thank you. McVey: Thank you. Item 11 : Ordinances [Action Items] A. Ordinance No. 19-1811: An Ordinance Amending Meridian City Code Section 7-2-9(B ), Regarding Community Service Officers' Enforcement Of Provisions Related To Parking In Spaces Designated For Persons With Disability; Meridian City Code Section 7-2-10(A), Regarding Community Service Officers' Enforcement Authority For Parking Tickets And Procedures; Adopting A Savings Clause; And Providing An Effective Date. De Weerd: Item 11 -A is Ordinance 19-1811. Mr. Clerk, will you, please, read this by title. Coles: Thank you, Madam Mayor. City of Meridian Ordinance No. 19-1811, an ordinance amending Meridian City Code Section 7-2-9(b), regarding community service officers' enforcement of provisions related to parking in spaces designated for persons with disability; Meridian City Code Section 7-2-10(a), regarding community service officers' enforcement authority for parking tickets and procedures; adopting a savings clause; and providing an effective date. De Weerd: Okay. Council, any questions about this? If not I would entertain a motion. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: Move that we approve Ordinance No. 19-1811 with suspension of rules. Meridian City Council Meeting Agenda March 12, 2019 – Page 61 of 480 Meridian City Council February 26, 2019 Page 56 of 58 Little Roberts: Second. De Weerd: I have a motion and a second to approve Item 11 -A. Mr. Clerk, will you call roll. Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea; Bernt, yea. De Weerd: All ayes. MOTION CARRIED: ALL AYES. B. Ordinance No. 19-1812: An Ordinance (H-2017-0142– Summertown) For Annexation Of A Parcel Of Land Located In The NW ¼ of The NE 1/4 of Section 1, Township 3 North, Range 1 West, Boise Meridian, Ada County, Idaho, As Described In Attachment “A” And Annexing Certain Lands And Territory, Situated In Ada County, Idaho, And Adjacent And Contiguous To The Corporate Limits Of The City Of Meridian As Requested By The City Of Meridian; Establishing And Determining The Land Use Zoning Classification Of 15.13 Acres Of Land From RUT To TN-R (Traditional Neighborhood Residential) Zoning District In The Meridian City Code; Providing That Copies Of This Ordinance Shall Be Filed With The Ada County Assessor, The Ada County Recorder, And The Idaho State Tax Commission, As Required By Law; And Providing For A Summary Of The Ordinance; And Providing For A Waiver Of The Reading Rules; And Providing An Effective Date. De Weerd: Item 11 -B is Ordinance 19-1812. Mr. Clerk, will you, please, read this by title. Coles: Thank you, Madam Mayor. City of Meridian Ordinance No. 19-1812, an Ordinance file H-2017-0142, Summertown, for annexation of a parcel of land located in The NW ¼ of the NE 1/4 of Section 1, Township 3 North, Range 1 West, Boise Meridian, Ada County, Idaho, as described in Attachment “A” and annexing certain lands and territory, situated in Ada County, Idaho, and adjacent and contiguous to the corporate limits of the City of Meridian as requested by the City of Meridian; establishing and determining the land use zoning classification of 15.13 acres of land from RUT to TN-R (Traditional Neighborhood Residential) Zoning District in the Meridian City Code; providing that copies of this ordinance shall be filed with the Ada County Assessor, the Ada County Recorder, and the Idaho State Tax Commission, as required by law; and providing for a summary of the ordinance; and providing for a waiver of the reading rules; and providing an effective date. De Weerd: Okay. You have heard this read by title. Are there any questions? Do I have a motion? Meridian City Council Meeting Agenda March 12, 2019 – Page 62 of 480 Meridian City Council February 26, 2019 Page 58 of 58 De Weerd: I have a motion and a second to adjourn. All those in favor say aye. All ayes. MOTION CARRIED: ALLAYES. MEETING ADJOURNED AT 8:48 P.M. DING ON FILE OF THESE PROCEEDINGS) DATE APPROVED `10e 8ortoo, C arwit %'p CLor� ATTEST: PQoap i ED q UG&sl 00 r C. J�COLES�CITY CLERK V or k --/ti ECif JDIAN�t— -4 I O o \, SEAL / Meridian City Council February 26, 2019 Page 57 of 58 Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: I move we approve Ordinance No. 19-1812 with suspension of rules. Little Roberts: Second. De Weerd: I have a motion and a second to approve Item 11 -B. Mr. Clerk, will you call roll. Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea; Bernt, yea. De Weerd: All ayes. MOTION CARRIED: ALL AYES. Item 12: Future Meeting Topics De Weerd: Is there anything under Item 12? You do have two upcoming events. Chili cookoff is this Saturday at 11:00 at the Meridian Speedway and Coffee With The Mayor next Tuesday at 8:00 a.m. at Tru Hotel. Palmer: Madam Mayor? De Weerd: Yes, Mr. Palmer. Palmer: And for a potential future meeting topic I would love to have a discussion about -- I know that the Council tries to have kind of a hands-off as to what MDC does with those that we represent's money, but I think with their plan to pursue a parking agreement with the railroad company, I think it would be appropriate for us to investigate ourselves the details and either give them the blessing to move forward and keep pursuing it or tell them, hey, we are not interested in taking a release when the URD sunsets. I'd love to have that as a discussion, so that we can give our opinion before they continue going to lots of effort if we decided that we would rather them not. De Weerd: Okay. Noted. Do I have a motion to adjourn? Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: I move that we adjourn. Little Roberts: Second. Meridian City Council Meeting Agenda March 12, 2019 – Page 63 of 480 City Council Regular Meeting February 26, 2019 Agenda Item Number: 5 Project File Number: Item Title: Future Meeting Topics - Public Forum (Up to 30 Minutes Maximum) Signing up prior to the start of the meeting is required. This time is reserved for the public to address their elected officials regarding matters of general interest or concern of public matters and is not specific to an active land use/development application. By law, no decisions can be made on topics presented under this public comment section, other than the City Council may request that the topic be added to a future meeting agenda for a more detailed discussion or action. The Mayor may also direct staff to further assist you in resolving the matter following the meeting. Meeting Notes: City Council Regular Meeting February 26, 2019 Agenda Item Number: 6 A Project File Number: Item Title: Approve Minutes of February 12, 2019 City Council Workshop Meeting Meeting Notes: Ff APPROVED I TEM SHEET C ouncil Agenda I tem - 6.A . Presenter: Estimated Time f or P resentation: Title of I tem - Approve M inutes of F ebruary 12, 2019 City Council Workshop M eeting C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate Minutes Minutes 2/19/2019 RE V I E WE RS : Department Reviewer Action D ate Clerk.J ohnson, Chris Approved 2/19/2019 - 7:39 A M Meridian City Council Meeting Agenda February 26, 2019 – Page 5 of 340 Meridian City Council February 12, 2019 Page 103 of 103 (AUDIO REC RIDING ON FILE OF THESE PROCEEDINGS) 2 i 20 i 201 9 MA Y DE WEERD DATE APPROVED ATTEST.` EO AUGUgT' o C 6JAY COS, CI E R K LL L ,Q 7E, City Council Regular Meeting February 26, 2019 Agenda Item Number: 6 B Project File Number: Item Title: Mountain View High School Addition - Water Main Easement Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 6.B . Presenter: Estimated Time f or P resentation: Title of I tem - M ountain View High S chool Addition - Water M ain Easement C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate E asement Cover Memo 2/21/2019 P artial Release of Easement Cover Memo 2/21/2019 RE V I E WE RS : Department Reviewer Action D ate Clerk.J ohnson, Chris Approved 2/21/2019 - 2:47 P M Meridian City Council Meeting Agenda February 26, 2019 – Page 109 of 340 RE-RECORDED TO DELETE UNRELATED DOCUMENT Project Name SubdI [slop t no 1i R , A ITIor� Water Mnin Eu umeut mbar• Identiry this E,ucmont by sequential numhor irProjeel runtoina more than one Wnter h4aln ensomem. ( See lnstnretinns for nddlilonaI Watmatlon). ADA COUNTY RECORDER Phil McGrane 2019-015429 BOISE IDAHO Pgs=8 VICTORIA BAILEY 0212712019 10:38 AM CITY OF MERIDIAN, IDAHO NO FEE ADA COUNTY RECORDER Phil McGrane 2019-016683 BOISE IDAHO Pgs=9 BONNIE OBERBILLIG 03/01/2019 02:37 PM CITY OF MERIDIAN, IDAHO NO FEE WATER MANN 11ASE11+I1ENT THIS Easement Agreement, made this.Z day of (ib'rUGtr , 20between ("Grantor"), and the City of Meridian, an Idaho Municipal Corporation ("Gtantee"); WHEREAS, the Grantor desires to provide a water main right -of way across the premises and property hareinafter particularly bounded and described; and WHEREAS, the water train is to be provided for through underground pipelines to be constructed by others; and WHEREAS, it will be necdssary to maintain and service said pipelines from time, to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantor, and other good and valuable consideration, the Grantor does hereby give, grant and convey unto the Grantee the right-of-way for au easement for the operation and maintenance of water mains over and across the following described property, (SEE ATTACHED EXHIBITS A and B) The easement hereby granted is for the purpose of construoftn and operation of water mains and their allied facilities, together with their maintenance, repair and replacement at the convenience of the Grantee, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantuo, it's successors and assigns forever. IT IS 13X2RESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after malting repairs or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance, However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement, THE GRANTOR covenants and agrees that Grantor will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the purposes stated herein. THE GRANTOR covenants and agrees with the Grantee that should any part of the right-of- way and easement hereby gxanted shall become part of, or lie within the boundaries of any Water Main Easement Version 03 26 18 public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished, THE GRANTOR does hereby covenant with the Grantee that Grantor is lawfully seized and possessed of the aforementioned and described tract of land, and that Grantor has a good and lawful right to convey said easement, and that, Grantor will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever, THE COVENANTS OF GRANTOR made herein shall be binding upon Grantor's successors, assigns, heirs, personal representatives, purchasers, or transferees of any bind, IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written, GRANTOR: STA'L'E OF IDAHO ss County of Ada This record was acknowledged before me on -DEC. 12, 201.8_ (date) by (name of individual), [complete the following if signing in a representative capacity, or strike the following if signing in an individual capacity] on behalf of ( b,6 fe (name of entity on behalf of whom record was executed), in the following representative capacity: It (type of authority such as officer or trustee) �CNN t ,Q0 oA. 6 . INTeo;�� Water Main Easement Notary Signature My Commission Expires: 92- //,"2-a_ Version 03 26 18 GRANTEE: CITY OF MERIDIAN STATE OF IDAHO, ) ss, County of Ada ) io AUGLj �-1111' City of E IDIAN W SEAL h This record was acknowledged before me on �111(date) by Tammy de Weerd and C,Jay Coles on behalf of the City of Meridian, in their capacities as Mayor and City Clerk, respectively, HA a E WAY C Notary Signature COMA ISS1OTAR 8067390 My Commission Expires-o`l�"�aa LIC STATE OF IDAHO MY COMMISSION EXPIRES"3128122 Water Main Easement Version 03 26 18 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a F e b r u a r y 2 6 , 2 0 1 9 – P a g e 1 1 3 o f 3 4 0 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a F e b r u a r y 2 6 , 2 0 1 9 – P a g e 1 1 4 o f 3 4 0 ADA COUNTY RECORDER Phil McGrane 2019-016682 BOISE IDAHO Pgs=3 BONNIE OBERBILLIG 03/01/2019 02:33 PM CITY OF MERIDIAN, IDAHO NO FEE PARTIAL RELEASE OF EASEMENT TYPE OF EASEMENT BEING PARTIALLY RELEASED: WATER MAIN EASEMENT GRANTEE: CITY OF MERIDIAN *lST_VJCTr-_-Vj,. 2,4J00 76r-Nl, STJCCESSOj&:�-jM 4,S I WHEREAS, by easement dated August 21, 2001 and recorded as Instrument Number 101089249 in the land records of Ada County, State of Idaho, an easement of the type and nature set forth in the above - captioned title was granted to the City of Meridian, an Idaho Municipal Corporation ("the Easement"), upon the real property legally described therein. WHEREAS, the continuance of a certain portion of the Easement is no longer necessary or desirable. NOW, THEREFORE, in consideration of the premises, the City of Meridian does hereby release, vacate, and abandon that certain portion of the Easement on the lands more particularly described on Exhibit A, and depicted on Exhibit B, attached hereto and incorporated herein. All rights and privileges under the under the above-described document in and to the remaining lands covered by the Easement shall remain and continue in the Grantee and shall not be affected in any way hereby. IN WITNESS WHEREOF, THE CITY OF MERIDIAN has caused thesepresents to be executed by its proper officers thereunto duly authorized this W""day of f- Y'7 ", 20\9 . Tammy rd, Mayor �r cm of SIDIA14 ID 0 EAE w A st Tammy CJ (Coles, City Clerk, STATE OF IDAHO, : ss. County of Ada This record was acknowledged before me on 2.26 'PO I fidate) by Tammy de Weerd and CJay Coles on behalf of the City of Meridian, in their capacities as Mayor and City Clerk, respectively. v7CHARLENE WAY .OMMISSI ,OMMISSIOrN #67390 Notary Signature NOTARY PUBLIC My Commission Expires: OVATC ^C 1r%ALA^ M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a F e b r u a r y 2 6 , 2 0 1 9 – P a g e 1 1 6 o f 3 4 0 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a F e b r u a r y 2 6 , 2 0 1 9 – P a g e 1 1 7 o f 3 4 0 City Council Regular Meeting February 26, 2019 Agenda Item Number: 6 C Project File Number: H-2019-0012 Item Title: Final Plat for Sky Mesa Commons Subdivision No. 2 Meeting Notes: By Jon Breckon, Breckon Land Design, Located at 5689 S. Montague Way KA I TEM SHEET C ouncil Agenda I tem - 6.C. Presenter: Estimated Time f or P resentation: Title of I tem - F inal P lat for S ky M esa Commons Subdivision No. 2 (H-2019-0012) by J on B reckon, B reckon Land Design, L ocated at 5689 S . M ontague Way C lic k Here for Applic ation Materials C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate S taff Report S taff Report 2/21/2019 RE V I E WE RS : Department Reviewer Action D ate Clerk.J ohnson, Chris Approved 2/21/2019 - 9:47 A M Meridian City Council Meeting Agenda February 26, 2019 – Page 118 of 340 Page 1 HEARING DATE: 2/26/2019 TO: Mayor & City Council FROM: Sonya Allen, Associate Planner 208-884-5533 Bruce Freckleton, Development Services Manager 208-887-2211 SUBJECT: H-2019-0012 Sky Mesa Subdivision No. 2 LOCATION: 5689 S. Montague Way, in the SE ¼ of Section 32, T.3N., R.1E. I. PROJECT DESCRIPTION The Applicant proposes a Final Plat consisting of one (1) common lot on 1.87 acres of land in the R-4 zoning district for the second phase of Sky Mesa Subdivision. II. APPLICANT INFORMATION A. Applicant: Jon Breckon, Breckon Land Design – 6661 N. Glenwood St., Garden City, ID 83714 B. Owner: Sky Mesa East, LLC – 729 S. Bridgeway Pl., Eagle, ID 83616 C. Representative: Same as Applicant III. STAFF ANALYSIS Staff has reviewed the proposed final plat for substantial compliance with the approved preliminary plat in accord with the requirements listed in UDC 11-6B-3C.2. Because the amount of common area is the same as shown on the approved preliminary plat, staff deems the final plat in substantial compliance with the approved preliminary plat. This property is proposed to develop with a neighborhood park for the residents of Sky Mesa Subdivision. The following amenities are proposed within the park: a swimming pool, pool house with restrooms, a shaded picnic area, a tot lot with a swing set, a basketball court, an open field for soccer and other recreational activities, walkways throughout the park and vehicle parking for the STAFF REPORT COMMUNITY DEVELOPMENT DEPARTMENT Meridian City Council Meeting Agenda February 26, 2019 – Page 119 of 340 Page 2 park. All development shall comply with the dimensional standards listed in UDC Table 11-2A-5 for the R-4 zoning district as follows: a. Fencing (UDC 11-3A-6, 11-3A-7): All fencing is required to be installed in accord with the standards listed in UDC 11-3A-7. Six-foot tall wrought iron fencing is depicted around the swimming pool in accord with UDC standards. b. Pathways (UDC 11-3A-8, 11-3B-12) All pathways are required to be constructed per the standards listed in UDC 11-3A-8. Pathways are proposed throughout the common area. Landscaping is required adjacent to the pathway per the standards listed in UDC 11-3B-12C. Trees are required within the 5-foot wide landscape strip along the pathway at a minimum of one (1) tree per 100 lineal feet of pathway. Although the total number of trees required are depicted on the plan, they should be relocated to comply with UDC standards (1 every 100’+/- of pathway). IV. DECISION Staff recommends approval of the proposed final plat within the conditions noted in Section VIII of this report. Meridian City Council Meeting Agenda February 26, 2019 – Page 120 of 340 Page 3 V. EXHIBITS A. Preliminary Plat (date: 7/6/2017) Meridian City Council Meeting Agenda February 26, 2019 – Page 121 of 340 Page 4 B. Final Plat (date: 11/12/2018) Meridian City Council Meeting Agenda February 26, 2019 – Page 122 of 340 Page 5 C. Landscape Plan (dated: 12/11/18) Meridian City Council Meeting Agenda February 26, 2019 – Page 123 of 340 Page 6 Meridian City Council Meeting Agenda February 26, 2019 – Page 124 of 340 Page 7 VI. CITY/AGENCY COMMENTS & CONDITIONS A. Planning Division Site Specific Conditions: 1. Applicant shall comply with all previous conditions of approval associated with this development (H-2017-0068, Development Agreement #2017-119308). 2. The applicant shall obtain the City Engineer’s signature on the subject final plat within two years of the City Engineer’s signature on the previous phase final plat (on or before November 21, 2020), or apply for a time extension, in accord with UDC 11-6B-7. 3. Prior to submittal for the City Engineer’s signature, have the Certificate of Owners and the accompanying acknowledgement signed and notarized. 4. The final plat prepared by Land Solutions stamped on 11/12/2018 by Clinton W. Hansen, is approved as submitted. 5. The landscape plan prepared by Breckon Land Design, dated 12/11/18, shall be revised as follows: a. Depict trees within the 5-foot wide landscape strip along the pathways within the site as set forth in UDC 11-3B-12C (a minimum of one tree per every 100 feet of lineal pathway is required – no evergreen or Class III trees are allowed). Per the calculations in the Landscape Requirements table for pathways, the total number of trees proposed per total linear feet of pathway meet UDC standards but the trees need to be spaced out one per every 100’ approximately. 6. Staff’s failure to cite specific ordinance provisions or conditions from the preliminary plat and/or development agreement does not relieve the Applicant of responsibility for compliance. B. Public Works General Conditions: 1. All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 2. Upon installation of the landscaping and prior to inspection by Planning Department staff, the applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A. 3. A letter of credit or cash surety in the amount of 110% will be required for all incomplete fencing, landscaping, amenities, pressurized irrigation, prior to signature on the final plat. 4. In the event that an applicant and/or owner cannot complete non-life, non-safety and non-health improvements, prior to City Engineer signature on the final plat and/or prior to occupancy, a surety agreement may be approved as set forth in UDC 11-5C-3C. 5. It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 6. Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 7. Developer shall coordinate mailbox locations with the Meridian Post Office. Meridian City Council Meeting Agenda February 26, 2019 – Page 125 of 340 Page 8 8. All grading of the site shall be performed in conformance with MCC 11-1-4B. 9. Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. 10. The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 11. Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be installed at developer’s expense. Final design shall be submitted as part of the development plan set for approval, which must include the location of any existing street lights. The contractor’s work and materials shall conform to the ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility Coordinator at 898-5500 for information on the locations of existing street lighting. 12. Applicant shall be responsible for application and compliance with and NPDES permitting that may be required by the Environmental Protection Agency. 13. Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Water Department at (208)888-5242 for inspections of disconnection of services. Wells may be used for non- domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources. 14. Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact the Central District Health Department for abandonment procedures and inspections. 15. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water (MCC 9-1-28.C.1). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single-point connection to the culinary water system shall be required. If a single -point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to development plan approval. 16. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be addressed per UDC 11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. Meridian City Council Meeting Agenda February 26, 2019 – Page 126 of 340 City Council Regular Meeting February 26, 2019 Agenda Item Number: 6 D Project File Number: H-2017-0142 Item Title: Development Agreement for Summertown Meeting Notes: With the Estate of Ruby E. Ward. Located at 745 W. Ustick Road r�i I TEM SHEET C ouncil Agenda I tem - 6.D. Presenter: Bill Parsons Estimated Time f or P resentation: 2-3 minutes Title of I tem - D evelopment Agreement S ummertown (H-2017-0142) with the E state of Ruby E. Ward located at 745 W. Ustick Road in the NE 1/4 of S ection 1, Township 3N., Range 1 W (Parcel#S 120112113) D evelopment Agreement between the City of Meridian and R uby E. Ward for S ummertown (H-2017- 0142) P arcel#S 1201121103 C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate D A-Summertown-H-2017-0142 A greements / C ontracts 2/19/2019 E xhibit A-Summertown-H-2017-0142 E xhibit 2/19/2019 E xhibit B -S ummertown H-2017-0142 E xhibit 2/19/2019 RE V I E WE RS : Department Reviewer Action D ate Community Development.J ohnson, Chris Approved 2/19/2019 - 5:13 P M Community Development.A lbertson, Michelle Approved 2/19/2019 - 5:30 P M Meridian City Council Meeting Agenda February 26, 2019 – Page 127 of 340 DEVELOPMENT AG E +NT PARTIES: 1. City of Meridian 2. Estate of Ruby E. Ward, Owner 3. 745 W. Ustick LLC; Developer S DEVELOPMENT AGREEMENT (this Agreement), is made and entered into this day of ".w. _� , 2019, by and between City of Meridian, a municipal corporation of the State of Idaho, hereafter called CITY whose address is 33 E. Broadway Avenue, Meridian, Idaho 83642 and the Estate of Ruby E. Ward, whose address is 745 W. Ustick Road, Meridian, Idaho 83646, hereinafter called OWNER and. 745 W. Ustick LLC, whose address is 1307 N. 39�h Street, Ste. 102,Nampa, ID 83687, hereinafter called DEVELOPER. I REC ALS: 1.1 WHEREAS, Owner is the sole owner, in law and/or equity, of certain tract of land in the County of Ada, State of Idaho, described in Exhibit "A", which is attached hereto and y this reference incorporated herein as if set forth in full, herein after referred to as the Property, and 1.2 WHEREAS, Idaho Code § 67-651 IA provides that cities may, by ordinance, require or permit as a condition of zoning that the Ownerand/or Developer make a written commitment concerning the use or development ofthe subject Property, and 1.3 WHEREAS, City has exercised its statutory authority by the enactment of Section I 1-5E-3 of the Unified Development Code ("UDC") which authorizes development agreements upon the annexation and/or re -zoning of land; and 1.4 WHEREAS, Ownerand/or Developer have submitted an application for annexation and zoning of 15.13 acres of land with an -R (Traditional Neighborhood Residential) zoning district; underthe Unified Development Code, which generally describes how the Property will be developed and what improvements will be made; and 1.5 WHEREAS, Ownerand/or Developer made representations at the public hearings both before the Meridian Planning & Zoning Commission and before the Meridian City Council, as to how the Property will be developed and what improvements will be made; and DEvELoY E T AGREEMENT — SUMMERTOWN (H-2017-0142) PAGE 1 OF 9 Meridian City Council Meeting Agenda February 26, 2019 — Page 128 of 340 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a F e b r u a r y 2 6 , 2 0 1 9 – P a g e 1 2 9 o f 3 4 0 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a F e b r u a r y 2 6 , 2 0 1 9 – P a g e 1 3 0 o f 3 4 0 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a F e b r u a r y 2 6 , 2 0 1 9 – P a g e 1 3 1 o f 3 4 0 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a F e b r u a r y 2 6 , 2 0 1 9 – P a g e 1 3 2 o f 3 4 0 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a F e b r u a r y 2 6 , 2 0 1 9 – P a g e 1 3 3 o f 3 4 0 addition to this Agreement shall be binding upon the parties hereto unless reduced to writing and signed by them or their successors in interest or their assigns, and pursuant, with respect to City, to a duly adopted ordinance or resolution of City. 21.1 No condition governing the uses and/or conditions governing re -zoning ofthe subject Property herein provided for can be modified or amended without the approval of the City Council after the City has conducted public hearing(s) in accordance with the notice provisions provided for a zoning designation and/or amendment in force at the time of the proposed amendment. 22. EFFECTIVE DATE OF AGREEMENT: This Agreement shall be effective on the date the Meridian City Council shall adopt the amendment to the Meridian Zoning Ordinance in connection with the annexation and zoning of the Property and execution of the Mayor and City Clerk. [end of text; signatures, acknowledgements, and Exhibits A and B follow] ACKNOWLEDGMENTS IN WITNESS WHEREOF, the parties have herein executed this agreement and made it effective as hereinabove provided. OWNER: Estate of Ruby E. Ward Debbra L. Hill, Personal Representative DE 745 By: Its: CITY OF MERIDIAN By: Mayor EDA of Weerdi IDAHO SEAL ATTEST: 0 7 ay Coles, Oty Clerk DEVELOPMENT AGREEMENT — SUMMERTO -N 17-QJJA � PAGE 7 OF 8 STATE OF IDAHO ) ss: County of Ada, ) On this day of 2019, before me, the undersigned, a Notary Public in and for said State, personally appeared Debbra L. ill, known or identified to me to be the personal representative of the Estate of Ruby E. Ward and the per p1i WIII1 above and acknowledged to me that he executed the same on behalf of said Estate. \N\\\� N L vu, "41 IN AT a ,Vave hereunto set my hand and affixed my official seal the day and year in this certificate 4'st aEiove written. •0� Z Comm (SEAL) EXPIRES 11-73-: Notary Public r Idaho i ••J'� ; Residing at: �G CCCC�` �i���,q.OF_111P••��� My Commission Expires: ///,Z U 2 Z - STATE OF IDAHO ss: County of Ada, On this hr day of i-�tW�2019, before me, the undersigned, a Notary Public in and for said State, personally appearedy0.s\��.1 okyn.'' known or identified to me to be the C� plc R -r' of 745 W. Ustick LLC, and the person who signed above and acknowledged to me that he executed the same on behalf of said corporation. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. C (SEAL) Notary Publi� for Idaho Residing at: My Commission Expires: 2 13 CINDY SELLMAN COMMISSION #65455 NOTARY PUBLIC STATE OF IDAHO ) STATE OF IDAHO : ss MY COMMISSION EXPIRES 02/13/2021 County of Ada // ) r,, M On this 21D day of r�i JQ , 2019, before me, a Notary Public, personally appeared Tammy de Weerd and C.Jay Coles, know or identifi-ed to me to be the Mayor and Clerk, respectively, of the City of Meridian, who executed the instrument or the person that executed the instrument of behalf of said City, and acknowledged to me that such City executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written.O JI EAL Notary Public for Idaho V �HARLENE WAY Residing at: an Adafiz COMMISSION #67390 Commission expires:$ -at8' 022. NOTARY PUBLIC STATE OF IDAHO [My COMMISSION EXPIRES 3/28/22 EVEL PM A - (H-2017-0142) PAGE 8 OF 8 EXHIBIT A Summertown H -2017 -0142 Legal Description and Exhibit Map Meridian City Council Meeting Agenda February 26, 2019 – Page 136 of 340 EXHIBIT A Summertown H -2017 -0142 Meridian City Council Meeting Agenda February 26, 2019 – Page 137 of 340 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER In the Matter of the Request for Annexation and Zoning of 15.13 acres of land with an TN-R Zoning Designation, by Phoenix Commercial Construction, LLC. Case No(s). H-2017-0142 For the City Council Hearing Date of: April 24, May 15, November 7, and December 4, 2018 Findings on December 18, 2018) A. Findings of Fact 1. Hearing Facts (see attached Staff Report for the hearing date of April 24, 2018, incorporated by reference) 2. Process Facts (see attached Staff Report for the hearing date of April 24, 2018, incorporated by reference) 3. Application and Property Facts (see attached Staff Report for the hearing date of April 24, 2018, incorporated by reference) 4. Required Findings per the Unified Development Code (see attached Staff Report for the hearing date of April 24, 2018, incorporated by reference) B. Conclusions of Law 1. The City of Meridian shall exercise the powers conferred upon it by the “Local Land Use Planning Act of 1975,” codified at Chapter 65, Title 67, Idaho Code (I.C. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code codified at Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has, by ordinance, established the Impact Area and the Amended Comprehensive Plan of the City of Meridian, which was adopted April 19, 2011, Resolution No. 11-784 and Maps. 3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A. 4. Due consideration has been given to the comment(s) received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction. 5. It is found public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. 6. That the City has granted an order of approval in accordance with this Decision, which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant, the Community Development Department, the Public Works Department and any affected party requesting notice. CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). [H-2017-0142] - 1 - Meridian City Council Meeting Agenda December 18, 2018 – Page 116 of 702 EXHIBIT B Meridian City Council Meeting Agenda February 26, 2019 – Page 138 of 340 7. That this approval is subject to the Conditions of Approval all in the attached Staff Report for the hearing date of April 24, 2018, incorporated by reference. The conditions are concluded to be reasonable and the applicant shall meet such requirements as a condition of approval of the application. C. Decision and Order Pursuant to the City Council’s authority as provided in Meridian City Code § 11-5A and based upon the above and foregoing Findings of Fact which are herein adopted, it is hereby ordered that: 1. The applicant’s request for annexation and zoning is hereby approved per the conditions of approval in the Staff Report for the hearing date of April 24, 2018, attached as Exhibit A. D. Notice of Applicable Time Limits Notice of Development Agreement Duration The city and/or an applicant may request a development agreement or a modification to a development agreement consistent with Idaho Code section 67-6511A. The development agreement may be initiated by the city or applicant as part of a request for annexation and/or rezone at any time prior to the adoption of findings for such request. A development agreement may be modified by the city or an affected party of the development agreement. Decision on the development agreement modification is made by the city council in accord with this chapter. When approved, said development agreement shall be signed by the property owner(s) and returned to the city within six (6) months of the city council granting the modification. A modification to the development agreement may be initiated prior to signature of the agreement by all parties and/or may be requested to extend the time allowed for the agreement to be signed and returned to the city if filed prior to the end of the six (6) month approval period. E. Notice of Final Action and Right to Regulatory Takings Analysis 1. The Applicant is hereby notified that pursuant to Idaho Code 67-8003, denial of a development application entitles the Owner to request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. 2. Please take notice that this is a final action of the governing body of the City of Meridian. When applicable and pursuant to Idaho Code § 67-6521, any affected person being a person who has an interest in real property which may be adversely affected by the final action of the governing board may within twenty-eight (28) days after the date of this decision and order seek a judicial review as provided by Chapter 52, Title 67, Idaho Code. F. Attached: Staff Report for the hearing date of April 24, 2018 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). [H-2017-0142] - 2 - Meridian City Council Meeting Agenda December 18, 2018 – Page 117 of 702Meridian City Council Meeting Agenda February 26, 2019 – Page 139 of 340 By action of the City Council at its regular meeting held on the day of ece-rnkDer , 2018. COUNCIL PRESIDENT JOE BORTON VOTED COUNCIL VICE PRESIDENT LUKE CAVENER VOTED A COUNCIL MEMBER ANNE LITTLE ROBERTS VOTED COUNCIL MEMBER TY PALMER VOTED — COUNCIL MEMBER TREG BERNT VOTED COUNCIL MEMBER GENESIS MILAM VOTED 11 MAYOR TAMMY de WEERD VOTED TIE BREAKER) Mayor Tammy eerd Attest: 11ow__ .- V&i1 G 0 2 uv of/ Alz w E IDIAN* C.J y Cdles 4 cAHo Ci Clerk SEAL, Copy served upon Applicant, Community Development Department, Public Works Department and City Attorney. By: euib Dated City Clerk's Office i CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). [H-2017-0142] rJ' U V-nMeY' Y Or) - 3 - Meridian City Council Meeting Agenda February 26, 2019 – Page 140 of 340 EXHIBIT A STAFF REPORT Hearing Date: April 24, 2018 TO: Mayor & City Council FROM: Bill Parsons, Planning Supervisor 208) 884-5533 Bruce Freckleton, Development Services Manager 208-887-2211 SUBJECT: H-2017-0142 – Summertown – AZ 1. SUMMARY DESCRIPTION OF APPLICANT’S REQUEST The applicant, 745 W. Ustick, LLC, has submitted an application for annexation and zoning (AZ) of 15.13 acres of land with a TN-R zoning district. A concept plan, landscape plan and elevations have been submitted with the annexation request that depicts a 272-unit multi-family development and nine 9) single family residential lots. After the Planning and Zoning Commission hearing on March 15, it has come to staff’s attention that there is a property boundary dispute between the subject property and the property to the east. A portion of the property to be annexed was not included in the annexation request. Annexing the property as is would create what is commonly known as a spite strip, or a portion of a parcel that is within two separate jurisdictions. 2. SUMMARY RECOMMENDATION Staff recommends approval of the proposed AZ application with the requirement of a Development Agreement that includes the provisions noted in Exhibit B of the staff report, based on the Findings of Fact and Conclusions of Law in Exhibit D. The Meridian Planning & Zoning Commission heard these items on December 7, 2017, December 21, 2017, January 4, 2018, February 15, 2018 and March 15, 2018. At the public hearings, the Commission moved to recommend approval of the subject Annexation and Zoning request. a. Summary of Commission Public Hearing: i. In favor: Kent Brown (Applicant’s Representative), Adam Garcia, Devan Robinette, Joe Simunich ii. In opposition: Vida Ballard, iii. Commenting: Vida Ballard, Bill Jackson, Katherine Garcia, Tyler Moss, Adam Garcia, Kent Brown, Devan Robinette, Tamara Haron, iv. Written testimony: Bethany Dewitt, Carrie Hovey, Dan Adams, Diane Ryssel, Kira Bishop-Loya, Lance Mertz, Lin Pyles, Mari Jo Hessler, Rosemary Taylor, Ryan Kruger, Susan Littlefield, Tyler moss v. Staff presenting application: Josh Beach vi. Other staff commenting on application: Bill Parsons b. Key issue(s) of Public Testimony: i. The large number of apartments being constructed in the area ii. Traffic congestion in the area currently c. Key Issues of Discussion by Commission: i. Why the proposal change from senior housing, commercial and multifamily to just multifamily? Page | 1 Meridian City Council Meeting Agenda December 18, 2018 – Page 119 of 702Meridian City Council Meeting Agenda February 26, 2019 – Page 141 of 340 EXHIBIT A ii. Are four-story building appropriate for the parcel in relation to Ustick and existing single-family homes? iii. Is the transition to the existing single-family homes appropriate? d. Commission Change(s) to Staff Recommendation: i. Modify condition 1.1.1d to read as follows: Prior to the Commission hearing, the applicant shall provide greater detail with further development to ensure that the architecture complies with the Architectural Standards Manual. The property shall be subdivided prior to receipt of any building permits for the project. ii. Modify condition 1.1.1G(1) to read as follows: The northern access to Venable shall be utilized as an emergency access only. iii. Eliminate condition 1.1.1(G)7. e. Outstanding Issue(s) for City Council: i. Property boundary dispute. See description above. The Meridian City Council heard this item on April 24, May 15, November 7, and December 4, 2018. At the December 4, 2018 public hearing, the Council approved the subject AZ request. a. Summary of City Council Public Hearing: i. In favor: Shannon Robnett, Joe Simunich (neutral) ii. In opposition: Dawna Ray McNair, Susan and James Littlefield, Dianne Ryssel, Igor Osipchuk, Karen Beaudin, Tyler Moss, Justin Chase, Amy and Jeffrey Lay, Brad Bower iii. Commenting: Etta Hill, Catherine Garcia and Shannon Robnett, John Carver, Doug Taylor, David Ledford, Jennifer Kettle, Tammy and Mike Emerich, Richard Garcia, Eva Bailey, Charlie Sobolewski, Dan Thompson, Justin Lucas and Tamara Heron iv. Written testimony: Amy Kernin, Karen Beaudin, Diane Ryssel, Bill Cassinelli, Tyler Moss, Susan Littlefield, Calvin and Andrea Tilley, Chris Williams, Darrin Raskopf, Jesus Guevara Jr., Kelli Dalley, Kristen Swafford, Lance Mertz, Leslie Bolton, Mari Jo Hessler, Rosemary Taylor, Ryan Kuger, and Genesis Milam v. Staff presenting application: Josh Beach and Bill Parsons vi. Other staff commenting on application: Bill Nary, Bill Parsons and Caleb Hood b. Key issue(s) of Public Testimony: i. Cut-through traffic and traffic congestion. ii. Overcrowded schools and construction of a new elementary school north of Ustick Road, west side of Settlers Park. iii. Scale, bulk and design of the proposed development and transition to adjacent developments. iv. Vandalism to the existing amenities in the Crossfield Subdivision. v. Affordable housing choices in the city. vi. ACHD’s conditions of approval for the development and the timeframes in which they are reviewed and approved for the proposed development. c. Key Issues of Discussion by Council: i. Property boundary dispute between the subject property and the parcel on the east boundary; creation of a spite strip. ii. Annexing the property prior to completing the rezone and boundary adjustment in the County. iii. Density of the proposed project. iv. Enrollment of students in nearby schools. v. Traffic calming measures to mitigate impacts to the surrounding developments. d. Key Council Changes to Staff/Commission Recommendation i. Council removed DA provisions 1.1.1d, e and g.1. Page | 2 Meridian City Council Meeting Agenda December 18, 2018 – Page 120 of 702Meridian City Council Meeting Agenda February 26, 2019 – Page 142 of 340 EXHIBIT A ii. Council added two (2) new DA provisions requiring the applicant to comply with all ACHD conditions of approval required at the time of CZC approval and required speed cushions in W. Sedgewick Dr. and W. Indian Rocks St., if approved by ACHD, Meridian Fire Department and surrounding neighborhoods. 3. PROPOSED MOTION Approval After considering all staff, applicant and public testimony, I move to approve of File Number H- 2017-0142 as presented in staff report for the hearing date of April 24, 2018 with the following modifications: (Add any proposed modifications.) Denial After considering all staff, applicant and public testimony, I move to deny File Number H-2017-0142 as presented in staff report for the hearing date of April 24, 2018 for the following reasons: (You should state specific reason(s) for denial.) Continuance I move to continue File Numbers H-2017-0142 to the hearing date of (insert continued hearing date here) for the following reason(s): (You should state specific reason(s) for continuance.) 4. APPLICATION AND PROPERTY FACTS a. Site Address/Location: 745 W. Ustick Road (Parcel # S1201121103) The site is located in the NE ¼ of Section 1, Township 3N., Range 1W. b. Owner/Applicant: Ruby E. Ward 745 W. Ustick Road Meridian, ID 83646 c. Representative: Devan Robnett, Phoenix Commercial Construction, LLC 1307 N. 39th Street Suite 102 Nampa, ID 83687 d. Applicant's Request: Please see applicant’s narrative for this information. 5. PROCESS FACTS a. The subject application is for annexation and zoning. A public hearing is required before the Planning and Zoning Commission and City Council on this matter, consistent with Meridian City Code Title 11, Chapter 5. b. Newspaper notifications published on: January 26, 2018 c. Radius notices mailed to properties within 300 feet on: January 19, 2018 d. Applicant posted notice on site by: January 29, 2018 6. LAND USE a. Existing Land Use(s): The subject property consists of a rural residence and several outbuildings; zoned RUT in Ada County. b. Description of Character of Surrounding Area and Adjacent Land Uses and Zoning: Page | 3 Meridian City Council Meeting Agenda December 18, 2018 – Page 121 of 702Meridian City Council Meeting Agenda February 26, 2019 – Page 143 of 340 EXHIBIT A 1. North: Commercial property, zoned C-N 2. East: Commercial property, zoned C-2; and agricultural land, zoned RUT 3. South: Single family residential property in the Vallin Court Subdivision, zoned R-8 4. West: Single family residential homes and the Crossfield Apartments in the Crossfield Subdivision, zoned TN-R and R-8. c. History of Previous Actions: None d. Utilities: 1. Public Works: Location of sewer: A sewer main intended to provide service to the subject parcel currently exists to the south in N. Ridgebury Avenue. Location of water: Water mains intended to provide service to the subject site currently exists in W. Ustick Road and in N. Ridgebury Avenue. Issues or concerns: Applicant shall be required to make water connections with each of the available sources, as well as install a 12-inch diameter water mainline in N. Venable Lane. e. Physical Features: 1. Canals/Ditches Irrigation: Staff is unaware of any canals/ditches that may exist on the site. 2. Hazards: Staff is unaware of any hazards that may exist on the site. 3. Flood Plain: This property is not within the floodplain overlay district. 7. COMPREHENSIVE PLAN POLICIES AND GOALS This property is currently designated “Mixed Use – Community” (MU-C) with a Neighborhood Center (N.C.) overlay on the Comprehensive Plan Future Land Use Map. In these areas the City seeks a centralized, pedestrian-oriented, identifiable and day-to-day, service-oriented focal point for neighborhood scale development. Neighborhood Centers should serve as public transit locations for future park-and-ride lots, bus stops, shuttle bus stops or other alternative modes of transportation. Neighborhood Center developments are encouraged to be designed according to the conceptual neighborhood center plan. The grid street pattern within the neighborhood allows traffic to disperse, eases congestion, slows traffic, and is safer for residents. In addition to the items listed for the MU-C designation, the following items will be used in reviewing development applications in all MU-C areas with an N.C. overlay: Four specific design elements should be incorporated into a Neighborhood Center development: a) street connectivity, b) open space, c) pathways, and d) residential density that is eight dwelling units per acre or more. Most blocks should be no more than 500’ to 600’, similar to Old Town and Heritage Commons; larger blocks are allowed along arterial streets. Reduced travel lane widths are encouraged. The design should provide an interconnected circulation pattern that is convenient for automobiles, pedestrians, and transit. The centers should offer an internal circulation system that connects with adjacent neighborhoods and regional pathways, connecting to and integrated with the larger street and pathway system. Page | 4 Meridian City Council Meeting Agenda December 18, 2018 – Page 122 of 702Meridian City Council Meeting Agenda February 26, 2019 – Page 144 of 340 EXHIBIT A Developments should provide neighborhood accessible commercial services that do not force residents onto arterial streets. Developments should provide a variety of housing choices and types. Housing within developments should be arranged in a radiating pattern of lessening densities from the core. Alleys and roadways should be used to transition from dissimilar land uses, or residential densities. The applicant is proposing a mix of multi-family and single-family residential uses at an overall gross density of 18.57 dwelling units per acre, which is slightly above the density of 3 to 15 dwelling units desired in the MU-C designation. Most of the density is in the form of the multi-family development. Staff believes that interconnectivity between this development and the development to west could be enhanced if the applicant would align the intersections at W. Stanhope and the driveway constructed with the Crossfield Apartment complex to the west. There is not a small-scale commercial/entertainment/office component planned for the site as detailed in the NC designation, only a mix of residential. However, there is commercial property zoned C-C and C-N across the street on the north side of Ustick Road, which should provide the commercial component of the NC designated area. It is important to note that when the apartments to west came through as part of a rezone application, staff contemplated a commercial component as part of this property which provided a justification to allow additional residential units to the west. A commercial component is not proposed as part of this application. Staff finds the following Comprehensive Plan policies to be applicable to this property and apply to the proposed development (staff analysis in italics below policy): Require all new and reconstructed parking lots to provide landscaping in internal islands and along streets.” (2.01.04B) Landscaping is proposed within planter islands in the parking areas on this site as shown on the landscape plan attached in Exhibit A.4. Restrict curb cuts and access points on collectors and arterial streets.” (3.06.02D) Direct lot access is not proposed to W. Ustick Road, an arterial street. The concept plan depicts 3 access points N. Venable Lane which is designated as a residential collector on ACHD’s Master Street Map. If the applicant would align the northern driveway with the adjacent apartment complex to the west and the public street with W. Stanhope to the west, staff finds the applicant could eliminate the middle access to N. Venable Lane. Require appropriate landscape and street buffers along transportation corridors (setback, vegetation, low walls, berms, etc.).” (3.06.02F) Ustick Road is designated as an arterial roadway and Venable Ave is classified as a collector roadway. By City Ordinance, a 25-foot wide landscape buffer is required adjacent to Ustick Road and a 20-foot wide landscape buffer is required along Venable Ave. The landscape buffers must deigned in Accord with UDC 11-3B-7C and Table 11-2D-6. Permit new development only where urban services can be reasonably provided at the time of final approval and development is contiguous to the City.” (3.01.01F) This parcel is contiguous to the city. Sanitary sewer and water are available to this parcel. Page | 5 Meridian City Council Meeting Agenda December 18, 2018 – Page 123 of 702Meridian City Council Meeting Agenda February 26, 2019 – Page 145 of 340 EXHIBIT A Review new development for appropriate opportunities to connect local roads and collectors to adjacent properties (stub streets).” (3.03.020) The applicant has provided a conceptual street design for this development and the adjacent County properties. The proposed concept plan depicts the extension of N. Ridgebury Ave. and the extension of W. Stanhope Street that will stub to the east. Further, the applicant has demonstrated how the adjacent County properties could develop without the need for an additional stub street. Since there is an adjacent County parcel to the east, commercially zoned, staff recommends that the applicant grant that parcel cross access so that property has access to Venable Lane in the future (see exhibit A.3). Evaluate comprehensive impact of growth in all land use decisions (e.g., traffic impacts, school enrollment, parks, etc).” (3.01.01B) Staff recognizes the proposed development will impact traffic, schools and parks in the area. Locate small-scale neighborhood commercial areas within planned residential developments as part of the development plan.” (3.05.01E) The proposed development does not have a commercial component as anticipated by MU-C designated areas. However, there are adjacent commercial uses to the north that can provide small scale neighborhood uses to support the proposed development. Additional employment in the area is unknown until actual uses develop in the area. Require new urban density subdivisions which abut or are proximal to existing low density residential land uses to provide landscaped screening or transitional densities with larger, more comparable lot sizes to buffer the interface between urban level densities and rural residential densities.” (3.05.02F) The applicant is proposing to provide a block of residential lots along the south boundary to provide transitional zoning to the adjacent residential lots. However, as designed the applicant is proposing to construct four-story structures that may not provide an appropriate transition between the County residents and the adjacent single family homes. Staff recommends that the applicant construct apartment buildings that are two stories along Venable Lane and Ustick Road to provide a transition to the adjacent uses. The internal buildings should not exceed three stories in height. Develop incentives for high-density development along major transportation corridors to support public transportation system.” (3.06.02G) In the future Ustick Road will be a mobility corridor. The applicant should coordinate with VRT to see if a future bus stop is desired in this location. Coordinate with ACHD, ITD, COMPASS, and other agencies to determine future infrastructure plans, transportation corridors, highway alignments, etc. and allow only compatible adjacent land uses, appropriate site designs and traffic patterns.” (3.06.02H) ACHD, ITD and COMPASS have provided comments on the subject application. Please review the public record for this information. Provide housing options close to employment and shopping centers.” (3.07.02D) The proposed development is near some employment and vacant commercial property that may develop with uses that could provide other employment. Locate high-density development, where possible, near open space corridors or other permanent major open space and park facilities, Old Town, and near major access thoroughfares.” (3.07.02L) Page | 6 Meridian City Council Meeting Agenda December 18, 2018 – Page 124 of 702Meridian City Council Meeting Agenda February 26, 2019 – Page 146 of 340 EXHIBIT A The proposed development is near Settlers Park and Ustick Road is slated for widening this year from two lanes to five lanes. Provide for a wide diversity of housing types (single-family and multi-family arrangements) and choices between ownership and rental dwelling units for all income groups in a variety of locations suitable for residential development.” (3.07.03B) The proposed multi-family residential development will contribute to the variety of housing types available within this part of the City. Require open space areas within all development.” (6.01.01A) The proposed development is required to comply with the minimum common open space design standards listed in UDC 11-4-3-27C for multi-family developments as well as the qualified open space standards listed in 11-3G-3 for residential developments. As designed the single family portion of the development doesn’t appear to have access to the amenities or open space proposed for the multi-family residences. Per the mixed-use standards above, opens space and interconnectivity is encouraged. At the hearing, the applicant should clarify if the residents of the single family portion of the development will have access to the open space and amenities proposed for the multi-family development. In accord with the above policies and for the above-stated reasons/recommendations, staff finds the proposed use is appropriate in this location. 8. UNIFIED DEVELOPMENT CODE A. Purpose Statement of Zone: The purpose of the TN-R district is to provide for a variety of residential land uses including attached and detached single-family residential, duplex, townhouse, and multi-family. A TN-R district includes open spaces and promotes pedestrian activity through well designed and varied streetscapes that also provide for the safe and efficient movement of vehicular traffic. Most dwelling units should be accessed from alleys. The minimum density is six (6) units per acre. Density should decrease away from the center and closer to conventional residential districts. The TN-R district should be generally located adjacent to a TN-C district, along a transit corridor, or within a mixed use neighborhood. For the purposes of this title, the term residential district shall also include the traditional neighborhood residential district. B. Schedule of Use: Unified Development Code (UDC) 11-2D-2 lists the permitted, accessory, and conditional uses in the TN-R zoning district. The proposed multi-family and single-family detached dwellings are listed as principal permitted uses in the proposed TN-R zoning district. C. Dimensional Standards: Development of the site shall comply with the dimensional standards listed in UDC Table 11-2D-2 for the proposed TN-R zoning district. D. Landscaping: Street buffer landscaping shall be installed in accordance with the standards listed in UDC 11-3B-7C and Table 11-2D-6. E. Off-Street Parking: Off-street parking is required in accord with UDC Table 11-3C-6 for multi- family and single family detached dwellings. F. Structure and Site Design Standards: Development of this site must comply with the design standards in accord with UDC 11-3A-19 and the guidelines listed in the Architectural Standards Manual (ASM). G. The site must comply with the multi-family specific use standards set forth in UDC 11-4-3-27. H. The site must comply with the subdivision standards set forth in UDC 11-6C-3. Page | 7 Meridian City Council Meeting Agenda December 18, 2018 – Page 125 of 702Meridian City Council Meeting Agenda February 26, 2019 – Page 147 of 340 EXHIBIT A I. Off-Street Parking: Off-street parking is required in accord with UDC Table 11-3C-6 for multi- family and single family dwellings. 9. ANALYSIS Analysis of Facts Leading to Staff Recommendation: 1. AZ: The applicant requests annexation and zoning of 15.13 acres of land with the TN-R zoning district, generally consistent with the MU-C land use designation. The legal description submitted with the application, included in Exhibit C, shows the boundaries of the property proposed to be annexed. The property is contiguous to land that has been annexed into the City and is within the Area of City Impact boundary. The City may require a development agreement (DA) in conjunction with an annexation pursuant to Idaho Code section 67-6511A. In order to ensure the site develops as proposed with this application, staff recommends a DA as a provision of annexation with the conditions included in Exhibit B. Site Plan: The applicant has provided a concept plan, that depicts a 272-unit multi-family consisting of ten (10) multi-family structures (three and four stories in height), a clubhouse and nine (9) single family residential lots on approximately 15 acres of land as required by UDC 11- 5B-3C(3). On the submitted concept plan the applicant has provided the open space calculations and depicted the amenities that are proposed for the future development. This information is provided below. In general, staff is supportive of the submitted concept plan. Because the multi-family use is a principally permitted use and only requires CZC and DES approval upon annexation of the property, staff is recommending that the applicant modify the concept plan as follows: 1. Align the northern and southern access with the accesses on the west side of N. Venable Lane; remove the center access driveway. 2. Venable Lane should be constructed as a complete residential collector street with the first phase of development. 3. The applicant should comply with the open space and site amenities as depicted on the submitted concept plan. Further, the site should comply with the common open space and site amenity standards specified in UDC 11-3G and UDC 11-4-3-27. 4. Cross access should be granted to the Ada County parcel #S1201120651. Cross access will not be required if the property annexes into the City with a residential district. 5. The applicant has indicated that the multi-family portion of the site is the first phase of development. The applicant has been informed that the property must be further subdivided in order to create the single family lots along the southern boundary. Staff recommends a DA provision the applicant record a final plat prior to the issuance of the first occupancy permit. Future subdivision should comply with the subdivision standards set forth in UDC 11-6C-3. 6. The applicant should clarify at the public hearing if the single family residences will have access to the amenities and open space proposed for the multi-family portion of the development in accord with the mixed-use standards. 7. To provide an appropriate transition to the adjacent Ada County parcels and the single family residences, no multi-family structure should exceed three stories in height and the multi-family buildings that front along public streets shall not exceed two stories in height. Further, the proposed garage structure along the south boundary of the multi-family Page | 8 Meridian City Council Meeting Agenda December 18, 2018 – Page 126 of 702Meridian City Council Meeting Agenda February 26, 2019 – Page 148 of 340 EXHIBIT A portion of the site shall be broken up into multiple structures to break-up the monotonous appearance of structure. Landscaping: A landscape plan was submitted with the application that shows approximately 3.114 acres of open space, or approximately 22.5% of the site. This area includes several areas of open space that are larger than 50 feet by 100 feet as well as half of the landscape buffer along Ustick Road. The applicant is required to comply with the open space requirements in both UDC 11-3-G-3 and 11-4-3-27. Amenities: The amenities included in the project include a pool, two (2) play structures, a clubhouse, an outdoor patio, dog park and water feature. The applicant is required to comply with the open space requirements in both UDC 11-3-G-3 and 11-4-3-27. The open space and amenities for the multi-family portion of the property shall be for the use of the multi-family development as well as the single family homes. Connectivity: The applicant provided an exhibit showing how future connectivity in the area. With that exhibit, staff is supportive of the single-stub street to the property to the west with the caveat that the commercial business near the northeast corner of the property be provided a cross- access if that property is to be used for a commercial use if/when the property annexes into the City. Dimensional Standards: The TN-R zoning requested by the applicant requires specific lot sizes and design elements not typically required by other zoning designations. The applicant is advised to review section 11-2D-6 of the UDC and to ensure that any proposed development conforms to this section. Future development of this site should comply with the dimensional standards set forth in UDC 11-2D-6. Parking: The conceptual site plan indicates that there will be a total of 544 parking stalls which is a ratio of 2 parking stalls per unit. Since this development is located adjacent to a collector and arterial roads which does not allow for on-street parking, the applicant has provide more parking than what is required by City ordinance. Staff is supportive of the proposed parking shown on the concept plan. The applicant is also required to provide one (1) bicycle parking stall for every 25 proposed parking stalls. On the submitted site plan the applicant has dispersed bike racks throughout the proposed concept plan. The applicant will also need to meet any requirements for ADA stalls as dictated by the International Building Code. Bile parking on the site must comply with the standards set forth in UDC 11-3C-5C and 11-3C-6G. Building Elevations: The multi-family structures within the proposed development that are visible from the street or abutting properties are required to comply with the design review standards set forth in UDC 11-3A-19 and the guidelines contained in the Architectural Standards Manual. Building materials for the proposed structures were not provided. Prior to the Commission hearing, the applicant shall provide greater detail with further development to ensure that the architecture complies with the Architectural Standards Manual. Staff is not supportive of the approved elevations for several reasons including the proposed height, and the 12-plex structures do not appear to have the required 80 square foot of private open space. At the time of this staff report staff had not yet received carport elevations. In summary staff finds the proposed project complies with the future land use map and applicable policies of the Comprehensive Plan and the UDC with the conditions of approval listed in Exhibit B. Based on the aforementioned analysis, staff recommends approval of the subject application. 10. EXHIBITS Page | 9 Meridian City Council Meeting Agenda December 18, 2018 – Page 127 of 702Meridian City Council Meeting Agenda February 26, 2019 – Page 149 of 340 EXHIBIT A A. Drawings 1. Vicinity Map 2. Proposed Concept Plan (dated: 10/26/2018) 3. Conceptual Street Layout 4. Proposed Elevations (NOT APPROVED dated: 10/26/2018) B. Conditions of Approval 1. Planning Division 2. Public Works Department 3. Fire Department 4. Police Department 5. Parks Department 6. Republic Services 7. Ada County Highway District 8. Idaho Transportation Department 9. West Ada School District 10. COMPASS C. Legal Description and Exhibit Map D. Required Findings from Unified Development Code Page | 10 Meridian City Council Meeting Agenda December 18, 2018 – Page 128 of 702Meridian City Council Meeting Agenda February 26, 2019 – Page 150 of 340 EXHIBIT A A. Drawings 1. Vicinity/Zoning Map Page | 11 Meridian City Council Meeting Agenda December 18, 2018 – Page 129 of 702Meridian City Council Meeting Agenda February 26, 2019 – Page 151 of 340 EXHIBIT A 2. Proposed Concept Plan (dated: 10/26/2018) Page | 12 Meridian City Council Meeting Agenda December 18, 2018 – Page 130 of 702Meridian City Council Meeting Agenda February 26, 2019 – Page 152 of 340 EXHIBIT A Page | 13 Meridian City Council Meeting Agenda December 18, 2018 – Page 131 of 702Meridian City Council Meeting Agenda February 26, 2019 – Page 153 of 340 EXHIBIT A 3. Proposed Conceptual Road Layout Page | 14 Meridian City Council Meeting Agenda December 18, 2018 – Page 132 of 702Meridian City Council Meeting Agenda February 26, 2019 – Page 154 of 340 EXHIBIT A 4. Proposed Elevations (Not Approveddated: 10/26/2018) Page | 15 Meridian City Council Meeting Agenda December 18, 2018 – Page 133 of 702Meridian City Council Meeting Agenda February 26, 2019 – Page 155 of 340 EXHIBIT A Page | 16 Meridian City Council Meeting Agenda December 18, 2018 – Page 134 of 702Meridian City Council Meeting Agenda February 26, 2019 – Page 156 of 340 EXHIBIT A B. Conditions of Approval 1. PLANNING DIVISION 1.1.1 A Development Agreement (DA) is required as a provision of annexation and zoning of this property. Prior to annexation ordinance approval, a DA shall be entered into between the City of Meridian, the property owner(s) at the time of ordinance adoption, and the developer. A Certificate of Zoning Compliance application will not be accepted until the ordinance and development agreement are recorded. Currently, a fee of $303.00 shall be paid by the applicant to the Planning Division prior to commencement of the DA. The DA shall be signed by the property owner and returned to the Planning Division within six (6) months of the City Council granting annexation, approved by City Council and recorded. The DA shall, at minimum, incorporate the following provisions: a. Future development of the site shall be consistent with the design standards listed in UDC 11- 3A-19 and the guidelines in the City of Meridian Architectural Standards Manual (or any updated versions thereof). b. Future development of this site shall be generally consistent with the conceptual site plan and landscape plans depicted in Exhibit A and the revisions noted in the staff report. c. The project shall comply with all of the standards of the TN-R zoning district as set forth in 11-2D-6. d. Prior to the Commission hearing, the applicant shall provide greater detail with further development to ensure that the architecture complies with the Architectural Standards Manual. The property shall be subdivided prior to receipt of any building permits for the project. e. Prior to the Planning and Zoning Commission the applicant shall provide conceptual elevations for carports. d. If the properties to the east of the subject property develop as commercial uses, the applicant shall provide a cross access between the properties. e. The site plan shall be revised as follows: 1. Align the northern and southern access with the accesses on the west side of N. Venable Lane; remove the center access driveway. The northern access to Venable shall be utilized as an emergency access only. 2. Venable Lane shall be constructed as a complete residential collector street with the first phase of development. 3. The applicant shall comply with the open space and site amenities as depicted on the submitted concept plan. Further, the site shall comply with the common open space and site amenity standards specified in UDC 11-3G and UDC 11-4-3-27. 4. Cross access shall be granted to the Ada County parcel #S1201120651. Cross access will not be required if the property annexes into the City with a residential district. 5. The applicant has indicated that the multi-family portion of the site is the first phase of development. The applicant has been informed that the property must be further subdivided in order to create the single family lots along the southern boundary. The applicant shall record a final plat prior to the issuance of the first multi-family occupancy permit. Future subdivision shall comply with the subdivision standards set forth in UDC 11-6C-3. Page | 17 Meridian City Council Meeting Agenda December 18, 2018 – Page 135 of 702Meridian City Council Meeting Agenda February 26, 2019 – Page 157 of 340 EXHIBIT A 6. The applicant should clarify at the public hearing if the Future single family residences shall have access to the amenities and open space proposed for the multi-family portion of the development in accord with the mixed-use standards. 7. To provide an appropriate transition to the adjacent Ada County parcels and the single family residences, no multi-family structure should exceed three stories in height and the multi-family buildings that front along public streets shall not exceed two stories in height. Further, the proposed garage structure along the south boundary of the multi-family portion of the site shall be broken up into multiple structures to break-up the monotonous appearance of structure. f. Any future development of the site must comply with the City of Meridian ordinances in effect at the time of development. g. Direct access to W. Ustick Road is prohibited. h. The site shall develop with a multi-family development and shall comply with the specific use standards as set forth in the UDC 11-4-3-27. i. The applicant shall construct speed cushions within W. Sedgewick Dr. and W. Indian Rocks St. if approved by ACHD, Meridian Fire Department and the surrounding neighborhoods. j. The applicant shall comply with all ACHD conditions of approval required at the time of CZC approval. 2. PUBLIC WORKS DEPARTMENT 2.1.1 Applicant shall be required to make water connections with each of the available sources, as well as install a 12-inch diameter water mainline in N. Venable Lane. 2.1.2 The applicant shall provide easement(s) for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian’s standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement (on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2” x 11” map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted, reviewed, and approved prior to development plan approval. 2.1.3 Applicant shall be responsible for application and compliance with and NPDES permitting that may be required by the Environmental Protection Agency. 2.1.4 The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water (MCC 12-13-8.3). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single-point connection to the culinary water system shall be required. If a single-point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to development plan approval. 2.1.6 All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be tiled per UDC Page | 18 Meridian City Council Meeting Agenda December 18, 2018 – Page 136 of 702Meridian City Council Meeting Agenda February 26, 2019 – Page 158 of 340 EXHIBIT A 11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. 2.1.7 Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9-4-8 contact the City of Meridian Engineering Department at 208)898-5500 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources Contact Robert B. Whitney at (208)334-2190. 2.1.8 Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9-4-8. Contact Central District Health for abandonment procedures and inspections (208)375-5211. 2.1.9 All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 2.1.10 Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 2.1.11 It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 2.1.12 Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 2.1.13 Developer shall coordinate mailbox locations with the Meridian Post Office. 2.1.14 All grading of the site shall be performed in conformance with MCC 11-1-4B 2.1.15 Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. 2.1.16 The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 2.1.17 At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 2.1.18 Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be installed at developer’s expense. Final design shall be submitted as part of the development plan set for approval, which must include the location of any existing street lights. The contractor’s work and materials shall conform to the ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility Coordinator at 898-5500 for information on the locations of existing street lighting. 2.1.19 The City of Meridian requires that the owner post to the City a Warranty Surety in the amount of 20% of the total construction cost for all completed sewer, water and reuse infrastructure for duration of two years. This surety will be verified by a line item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash Page | 19 Meridian City Council Meeting Agenda December 18, 2018 – Page 137 of 702Meridian City Council Meeting Agenda February 26, 2019 – Page 159 of 340 EXHIBIT A deposit or bond. Please contact Land Development Service for more information at 887-2211. 3. FIRE DEPARTMENT 3.1 All entrances, internal roads, drive aisles, and alleys shall have a turning radius of 28’ inside and 48’ outside, per International Fire Code Section 503.2.4. 3.2 All common driveways shall be straight or have a turning radius of 28’ inside and 48’ outside and have a clear driving surface of 20’ in width capable of supporting an imposed weight of 75,000 GVW, per International Fire Code Section 503.2. 3.3 Private Alleys and Fire Lanes shall have a 20’ wide improved surface capable of supporting an imposed load of 75,000 lbs. All roadways shall be marked in accordance with Appendix D Section D103.6 Signs. 3.4 Commercial and office occupancies will require a fire-flow consistent with International Fire Code Appendix B to service the proposed project. Fire hydrants shall be placed per Appendix C. 4. POLICE DEPARTMENT 4.1 The Police Department has no concerns related to this application. 5. PARKS DEPARTMENT 5.1 The Parks Department has no concerns related to this application. 6. REPUBLIC SERVICES 6.1 Republic Services has no comment on this application, Page | 20 Meridian City Council Meeting Agenda December 18, 2018 – Page 138 of 702Meridian City Council Meeting Agenda February 26, 2019 – Page 160 of 340 EXHIBIT A 7. ADA COUNTY HIGHWAY DISTRICT Page | 21 Meridian City Council Meeting Agenda December 18, 2018 – Page 139 of 702Meridian City Council Meeting Agenda February 26, 2019 – Page 161 of 340 EXHIBIT A Page | 22 Meridian City Council Meeting Agenda December 18, 2018 – Page 140 of 702Meridian City Council Meeting Agenda February 26, 2019 – Page 162 of 340 EXHIBIT A 8. IDAHO DEPARTMENT OF TRANSPORTATION Page | 23 Meridian City Council Meeting Agenda December 18, 2018 – Page 141 of 702Meridian City Council Meeting Agenda February 26, 2019 – Page 163 of 340 EXHIBIT A 9. WEST ADA SCHOOL DISTRICT Page | 24 Meridian City Council Meeting Agenda December 18, 2018 – Page 142 of 702Meridian City Council Meeting Agenda February 26, 2019 – Page 164 of 340 EXHIBIT A 10. COMPASS Page | 25 Meridian City Council Meeting Agenda December 18, 2018 – Page 143 of 702Meridian City Council Meeting Agenda February 26, 2019 – Page 165 of 340 EXHIBIT A C. Legal Description and Exhibit Map Page | 26 Meridian City Council Meeting Agenda December 18, 2018 – Page 144 of 702Meridian City Council Meeting Agenda February 26, 2019 – Page 166 of 340 EXHIBIT A Page | 27 Meridian City Council Meeting Agenda December 18, 2018 – Page 145 of 702Meridian City Council Meeting Agenda February 26, 2019 – Page 167 of 340 EXHIBIT A D. Required Findings from Unified Development Code 1. Annexation & Zoning Findings: Upon recommendation from the Commission, the Council shall make a full investigation and shall, at the public hearing, review the application. In order to grant an annexation and/or rezone, the Council shall make the following findings: a. The map amendment complies with the applicable provisions of the Comprehensive Plan; The Council finds the proposed annexation to TN-R is consistent with the proposed MU- C future land use designation. b. The map amendment complies with the regulations outlined for the proposed district, specifically the purpose statement; The Council finds that the proposed map amendment to the TN-R zoning district is consistent with the purpose statement of the traditional neighborhood residential district and the proposed uses will provide a needed service to area residents. c. The map amendment shall not be materially detrimental to the public health, safety, and welfare; The Council finds that the proposed zoning amendment will not be detrimental to the public health, safety, or welfare if the applicant complies with conditions outlined in this report. However, the Council considered all oral or written testimony provided when determining this finding. d. The map amendment shall not result in an adverse impact upon the delivery of services by any political subdivision providing public services within the City including, but not limited to, school districts; and, The Council finds that the proposed zoning amendment will not result in any adverse impact upon the delivery of services by any political subdivision providing services to this site. e. The annexation is in the best of interest of the City (UDC 11-5B-3.E). Per the above findings, Council finds the proposed annexation is in the best interest of the City if the applicant enters into a DA with the City and develops the property as outlined in Exhibit B above. Page | 28 Meridian City Council Meeting Agenda December 18, 2018 – Page 146 of 702Meridian City Council Meeting Agenda February 26, 2019 – Page 168 of 340 City Council Regular Meeting February 26, 2019 Agenda Item Number: 6 E Project File Number: Item Title: Approval of Award and Bid of Agreement to L2 Excavation, LLC Meeting Notes: For Sewer Line Point Repairs for a not -to -exceed amount of $221,206.00. 0 I TEM SHEET C ouncil Agenda I tem - 6.E . Presenter: Estimated Time f or P resentation: Title of I tem - Approval of Award of B id and Agreement to L 2 E xcavation, L L C . for “Sewer L ine Point Repairs” for a Not-To-E xceed amount of $221,206.00 C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate Council Memo Cover Memo 2/21/2019 P ublic Works P roject Memo Cover Memo 2/21/2019 Contract C hecklist Cover Memo 2/21/2019 S igned Contract Cover Memo 2/21/2019 B id Abstract Cover Memo 2/21/2019 B udget R eport Cover Memo 2/21/2019 RE V I E WE RS : Department Reviewer Action D ate F inance.J ohnson, Chris Approved 2/21/2019 - 2:50 P M F inance.B aird, Ted Approved 2/21/2019 - 5:10 P M Meridian City Council Meeting Agenda February 26, 2019 – Page 169 of 340 Page 1 Memo To: C. Jay Coles, City Clerk From: Sandra Ramirez, Purchasing Specialist CC: Jared Hale; Keith Watts Date: 2/21/2019 Re: February 26 th City Council Meeting Agenda Item The Purchasing Department respectfully requests that the following item be placed on the February 26 th City Council Consent Agenda for Council’s consideration. Approval of Award of Bid and Agreement to L2 Excavation, LLC. for “Sewer Line Point Repairs” for a Not-To-Exceed amount of $221,206.00. Recommended Council Action: Award of Bid and Agreement to L2 Excavation, LLC. for “Sewer Line Point Repairs” project for the Not-to-Exceed amount of $221,206.00 and also authorize Purchasing Manager to sign the Purchase Order for the Not-to-Exceed amount of $221,206.00. Thank you for your consideration. City of Meridian Purchasing Dept. Meridian City Council Meeting Agenda February 26, 2019 – Page 170 of 340 E IDIAN Mayor Tammy de Weerd City Council Members Joe Borton Treg Bernt Genesis Milam Luke Cavener Ty Palmer Anne Little Roberts Public Works Department TO Keith Watts, Purchasing Manager FROM:Jared Hale Engineering Project Manager DATE: February 5,2019 CONSTRUCTION CONTRACT WITH L2 EXCAVATION FOR THE FY18 SEWER POINT REPAIR _ VARIOUS LOCATIONS PROJECT FOR AN AMOUNT NOT-TO-EXCEED $221,206.00. SUBJECT: I. RECOMMENDED ACTION A. Move to: 1. Council to approve the construction contract 2. Authorize the Mayor to sign the agreement II. DEPARTMENT CONTACT PERSONS Jared Hale, Engineering Project Manager Clint Dolsby, Assistant City Engineer Warren Stewart, City Engineer Dale Bolthouse, Director of Public Works II I.DESCRIPTION A. Background 489-03s2 489-0341 489-03s0 985-1251 The Engineering Division budgeted money in fiscal year 2018 for a sewer main point repair project. The Wastewater Collections and Engineering Division identified eight separate locations on the sanitary collection system that are in need of a point repair to either the sewer main or sewer service connection. This project was bid out twice in an effort to get a competitive price. The budget was carried from 2018 to2019 to complete the work. IDAHO Meridian City Council Meeting Agenda February 26, 2019 – Page 171 of 340 Page2 B. Proposed Project This contract is for the construction of sewer main or sewer service connection repairs at eight separate locations on the sanitary sewer collection system that are in need of a point repair to either the sewer main or a sewer service connection. The locations are as follow: replace a portion of collapsed sewer main near N. Principal Place; repair two service connections on W. Woodbury Drive near Meridian Rd; repair a portion of sewer main on N. Black Cat Road near W Blue Creek Court; repair a service connection and an offset joint on the sewer main in NW 12th Street near W Woodbury Drive; replace a small portion of sewer main near Fuller Park; abandon sewer main on N. Ballinger Avenue near W Divide Creek Street; repair two service connections on E. Watertower Street near Meridian Bark Park; repair two service connections on S. Firenze Way near E Palermo Drive. C. Describe Item This item is to award the construction contract to L2Excavation, who were the low bidder. IV. IMPACT A. Project Costs: Fiscal Year 2019 Construction Cost Total Project Cost $221,206.00 Available Project Funding: Fiscal Year 2019 Account Code / Codes Sewer Line Replacements 3s90-95000 s221 Total Funding Approved for Council Agenda:./,ql tq/7 Meridian City Council Meeting Agenda February 26, 2019 – Page 172 of 340 CONTRACT CHECKLIST Date: REQUESTING DEPARTMENT Project Name: Project Manager: Contract Amount: Contractor/Consultant/Design Engineer: Is this a change order? Yes No Change Order No. Fund: Budget Available ( Purchasing attach report ): Department Yes No Construction GL Account FY Budget: Task Order Project Number: Enhancement: Yes No Professional Service Equipment Will the project cross fiscal years? Yes No Grant Grant #: Wage Determination Received Wage Verification 10 Days prior to bid due date Debarment Status (Federal Funded) Print and Attach the determination Print, attach and amend bid by addendum (if changed) www.sam.gov Print and attach Master Agreement Category (Bid Results Attached) Yes No (Ratings Attached) Yes No Date MSA Roster Approved: Typical Award Yes No If no please state circumstances and conclusion: Date Award Posted: 7 day protest period ends: PW License Expiration Date: Corporation Status Insurance Certificates Received (Date): Expiration Date: Rating: A++ Payment and Performance Bonds Received (Date): Rating: A Builders Risk Ins. Req'd: Yes No (Only applicabale for projects above $1,000,000) Reason Consultant Selected 1 Performance on past projects Check all that apply Quality of work On Budget On Time Accuracy of Construction Est 2 Qualified Personnel 3 Availability of personnel 4 Local of personnel Description of negotiation process and fee evaluation: Date Submitted to Clerk for Agenda: By: Purchase Order No.: Date Issued: WH5 submitted (Only for PW Construction Projects) NTP Date: Contract Request Checklist.5.24.2016.Final N/A N/A N/A N/A Active 20467 6/30/2019 I. PROJECT INFORMATION 2/20/2019 9/15/2019 N/A N/A 2019 2/21/2019 PW Sewer Line Point Repairs V. BASIS OF AWARD 2/11/2019 N/A IV. GRANT INFORMATION - to be completed only on Grant funded projects VI. CONTRACTOR / CONSULTANT REQUIRED INFORMATION One bid received. N/A February 21, 2019 N/A VIII. AWARD INFORMATION Approval Date Enter Supervisor Name Date Approved Warren Stewart 2/20/2019 VII. TASK ORDER SELECTION (Project Manager to Complete) 20/20/2019 Award based on Low Bid Highest Ranked Vendor Selected $221,206 Jared Hale If yes, has policy been purchased? Consultant - Civil Survey / Contractor - L2 Excavation III. Contract Type II. BUDGET INFORMATION (Project Manager to Complete) 60 3590 95000 10916.b.1 TASK ORDER N/A RFP / RFQ BID Meridian City Council Meeting Agenda February 26, 2019 – Page 173 of 340 CONTRACT FOR PUBLIC WORKS CONSTRUCTION SEWER LINE POINT REPAIRS PROJECT # 10916.13.1 THIS CONTRACT FOR PUBLIC WORKS CONSTRUCTION is made this 2LLI'l day of February , 2019, and entered into by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho, hereinafter referred to as "CITY", 33 East Broadway Avenue, Meridian, Idaho 83642, and L2 Excavation, LLC., hereinafter referred to as "CONTRACTOR", whose business address is 2817 Brandt Ave. Nampa, ID 83687 and whose Public Works Contractor License # is C- 020467 -A-4 . INTRODUCTION Whereas, the City has a need for services involving SEWER LINE POINT REPAIRS; and WHEREAS, the Contractor is specially trained, experienced and competent to perform and has agreed to provide such services; NOW, THEREFORE, in consideration of the mutual promises, covenants, terms and conditions hereinafter contained, the parties agree as follows: TERMS AND CONDITIONS 1. Scope of Work: 1.1 CONTRACTOR shall perform and furnish to the City upon execution of this Contract and receipt of the City's written notice to proceed, all services and work, and comply in all respects, as specified in the document titled "Scope of Work" a copy of which is attached hereto as Exhibit "A" and incorporated herein by this reference, together with any amendments that may be agreed to in writing by the parties. 1.2 All documents, drawings and written work product prepared or produced by the Contractor under this Agreement, including without limitation electronic data files, are the property of the Contractor; provided, however, the City shall have the right to reproduce, publish and use all such work, or any part thereof, in any manner and for any purposes whatsoever and to authorize others to do so. If any such work is copyrightable, the Contractor may copyright the same, except that, as to any work which is copyrighted by the Contractor, the City reserves a royalty -free, non-exclusive, and irrevocable license to reproduce, publish and use such work, or any part thereof, and to authorize others to do so. 1.3 The Contractor shall provide services and work under this Agreement consistent with the requirements and standards established by applicable federal, SEWER LINE POINT REPAIRS page 1 of 15 Project 10916. B.1 state and city laws, ordinances, regulations and resolutions. The Contractor represents and warrants that it will perform its work in accordance with generally accepted industry standards and practices for the profession or professions that are used in performance of this Agreement and that are in effect at the time of performance of this Agreement. Except for that representation and any representations made or contained in any proposa! submitted by the Contractor and any reports or opinions prepared or issued as part of the work performed by the Contractor under this Agreement, Contractor makes no otherwarranties, either express or implied, as part of this Agreement. 1.4 Services and work provided by the Contractor at the City's request underthis Agreement willbe performed in a timely manner in accordance with a Schedule of Work, which the parties hereto shall agree to. The Schedule of Work may be revised from time to time upon mutual written consent of the parties. 2. Consideration 2.1 The Contractorshall be compensated on a Not-To-Exceed basis as provided in Exhibit B "Payment Schedule" attached hereto and by reference made a part hereof for the Not-To-Exceed amount of $221.206.00. 2.2 The Contractor shall provide the City with a monthly statement and supporting invoices, as the work warrants, of fees earned and costs incurred for services provided during the billing period, which the City will pay within 30 days of receipt of a correct invoice and approval by the City. The City wil! not withhold any Federal or State income taxes or Social Security Tax from any payment made by City to Contractor under the terms and conditions of this Agreement. Payment of all taxes and other assessments on such sums is the sole responsibility of Contractor. 2.3 Except as expressly provided in this Agreement, Contractor shall not be entitled to receive from the City any additionalconsideration, compensation, salary, wages, or other type of remuneration for services rendered under this Agreement including, but not limited to, meals, lodging, transportation, drawings, renderings or mockups. Specifically, Contractor shall not be entitled by virtue of this Agreement to consideration in the form of overtime, health insurance benefits, retirement benefits, paid holidays or other paid leaves of absence of any type or kind whatsoever. 3. Term: 3.1 This agreement shall become effective upon execution by both parties, and shall expire upon (a) completion of the agreed upon work, (b) or unless sooner terminated as provided in Sections 3.2, 3.3, and Section 4 below or untess some other method or time of termination is listed in Exhibit A. SEWER LINE POINT REPAIRS Project 10916.8.1 page 2 of 15 Meridian City Council Meeting Agenda February 26, 2019 – Page 175 of 340 3.2 Should Contractor default in the performance of this Agreement or materially breach any of its provisions, City, at City's option, may terminate this Agreement by giving written notification to Contractor. 3.3 Should City fail to pay Contractor all or any part of the compensation set forth in Exhibit B of this Agreement on the date due, Contractor, at the Contractor's option, may terminate this Agreement if the failure is not remedied by the City within thirty (30) days from the date payment is due. 4. Liquidated Damages: Substantial Completion shall be accomplished within 90 (ninety) calendar days from Notice to Proceed. This project shall be considered Substantially Complete when the Owner has full and unrestricted use and benefit of the facilities, both from an operational and safety standpoint, and only minor incidentalwork, corrections or repairs remain forthe physicalcompletion of the totalcontract. Contractorshallbe liable to the City for any delay beyond this time period in the amount of $300.00 (three hundred dollars) per calendar day. Such payment shall be construed to be liquidated damages by the Contractor in lieu of any claim or damage because of such delay and not be construed as a penalty. Upon receipt of a Notice to Proeeed, the Contractor shall have 120 (one hundred twenty) calendar days to complete the work as described herein. Contractor shall be liable to the City for any delay beyond this time period in the amount of $300.00 (three hundred dollars) per calendar day. Such payment shall be construed to be liquidated damages by the Contractor in lieu of any claim or damage because of such delay and not be construed as a penalty. See Milestones listed in the Payment Schedule for Substantial Completion. 5. Termination: 5.1 lf, through anycause, coNTRAcroR, itsofficers, employees, oragentsfails to fulfi!l in a timely and proper manner its obligations under this Agreement, violates any of the covenants, agreements, or stipulations of this Agreement, falsifies any record or document required to be prepared under this agreement, engages in fraud, dishonesty, or any other act of misconduct in the performance of this contract, or if the City Council determines that termination of this Agreement is in the best interest of CITY, the CITY shall thereupon have the right to terminate this Agreement by giving written notice to CONTRACTOR of such termination and specifying the effective date thereof at least fifteen (15) days before the effective date of such termination. CONTRACTOR may terminate this agreement at any time by giving at least sixty (60) days notice to ClTy. ln the event of any termination of this Agreement, all finished or unfinished documents, data, and reports prepared by coNTRAcToR under this Agreement shall, at the option of the CITY, become its property, and CoNTRAcToR shall be entitled to receive just and equitable compensation for any work satisfactorily complete hereunder. SEWER LINE POINT REPAIRS Project 10916.B.1 page 3 of 15 Meridian City Council Meeting Agenda February 26, 2019 – Page 176 of 340 5.2 Notwithstanding the above, CONTRACTOR shallnot be relieved of liabilityto the CITY for damages sustained by the CITY by virtue of any breach of this Agreement by CONTRACTOR, and'the CITY may withhold any payments to CONTRACTOR for the purposes of set-off until such time as the exact amount of damages due the CITY from CONTRACTOR is determined. This provision shal! survive the termination of this agreement and shall not relieve CONTRACTOR of its liability to the CITY for damages. 6. lndependent Contractor: 6.1 ln all matters pertaining to this agreement, CONTRACTOR shallbe acting as an independent contractor, and neither CONTRACTOR nor any officer, employee or agent of CONTRACTOR will be deemed an employee of CITY. Except as expressly provided in Exhibit A, Contractor has no authority or responsibility to exercise any rights or power vested in the City and therefore has no authority to bind or incur any obligation on behalf of the City. The selection and designation of the personnel of the CITY in the performance of this agreement shall be made by the CITY. 6.2 Contractor, its agents, officers, and employees are and at alltimes during the term of this Agreement shall represent and conduct themselves as independent contractors and not as employees of the City. 6.3 Contractorshalldetermine the method, details and means of performing the work and services to be provided by Contractor under this Agreement. Contractor shall be responsible to City only for the requirements and results specified in this Agreement and, except as expressly provided in this Agreement, shall not be subjected to City's control with respect to the physical action or activities of Contractor in fulfillment of this Agreement. lf in the performance of this Agreement any third persons are employed by Contractor, such persons shallbe entirely and exclusively under the direction and supervision and control of the Contractor. 7. Sub-Contractors: Contractor shall require that all of its sub-contractors be licensed per State of ldaho Statute # 54-1901. Removal of Unsatisfactory Employees: The Contractor shall only furnish employees who are competent and skilled forwork under this contract. lf, in the opinion of the City, an employee of the Contractor is incompetent or disorderly, refuses to perform in accordance with the terms and conditions of the contract, threatens or uses abusive tanguage while on City property, or is otherwise unsatisfactory, that employee shall be removed from all work under this contract. SEWER LINE POINT REPAIRS Project 10916.8.1 8. page 4 of 15 Meridian City Council Meeting Agenda February 26, 2019 – Page 177 of 340 9. lndemnification and lnsurance: 9.1 CONTRACTOR shall indemnify and save and hold harmless CITY and it's elected officials, officers, employees, agents, and volunteers from and for any and all losses, claims, actions, judgments for damages, or injury to persons or property and losses and expenses and other costs including litigation costs and attorney's fees, arising out of, resulting from, or in connection with the performance of this Agreement by the CONTRACTOR, its servants, agents, officers, employees, guests, and business invitees, and not caused by or arising out of the tortious conduct of CITY or its employees. CONTRACTOR shall maintain. and specificallv aorees that it will maintain. throuohout the term of this Aqreement. liabilitv insurance. in which the CITY shall be named an additional insured in the minimum amounts as follow: General Liability One Million Dollars ($1,000,000) per incident or occurrence, Automobile Liability lnsurance One Million Dollars ($1,000,000) per incident or occurrence and Workers' Compensation lnsurance, in the statutory limits as required by law.. The limits of insurance shallnot be deemed a limitation of the covenants to indemnify and save and hold harmless CITY; and if CITY becomes liable for an amount in excess.of the insurance limits, herein provided, CONTRACTOR covenants and agrees to indemniff and save and hold harmless CITY from and for all such losses, claims, actions, or judgments for damages or injury to persons or property and other costs, including litigation costs and attorneys' fees, arising out of, resulting from , or in connection with the performance of this Agreement by the Contractor or Contractor's officers, employs, agents, representatives or subcontractors and resulting in or attributable to personal injury, death, or damage or destruction to tangible or intangible property, including use of. CONTRACTOR shall provide CITY with a Certificate of lnsurance, or other proof of insurance evidencing CONTRACTOR'S compliance with the requirements of this paragraph and file such proof of insurance with the CITY at least ten (10) days prior to the date Contractor begins performance of it's obligations under this Agreement. ln the event the insurance minimums are changed, CONTRACTOR shall immediately submit proof of compliance with the changed limits. Evidence of all insurance shall be submitted to the City Purchasing Agent with a copy to Meridian City Accounting, 33 East Broadway Avenue, Meridian, ldaho 83642. 9.2 lnsurance is to be placed with an ldaho admitted insurerwith a Best's rating of no less than A-. 9.3 Any deductibles, self-insured retention, or named insureds must be declared in writing and approved by the City. At the option of the City, either: the insurer shall reduce or eliminate such deductibles, self-insured retentions or named insureds; or the Contractor shall provide a bond, cash or letter of credit guaranteeing payment of losses and related investigations, claim administration and defense expenses. 9.4 To the extent of the indemnity in this contract, Contractor's lnsurance coverage shall be primary insurance regarding the City's elected officers, officiats, employees and volunteers. Any insurance orself-insurance maintained bythe City SEWER LINE POINT REPAIRS Project 10916.8.1 page 5 of 15 Meridian City Council Meeting Agenda February 26, 2019 – Page 178 of 340 or the City's elected officers, officials, employees and volunteers shall be excess of the Contractor's insurance and shall not contribute with Contractor's insurance except as to the extent of City's negligence. 9.5 The Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 9.6 All insurance coverages for subcontractors shall be subject to all of the insurance and indemnity requirements stated herein. 9.7 The limits of insurance described herein shall not limit the liability of the Contractor and Contracto/s agents, representatives, employees or subcontractors. {0. Time is of the Essence: The parties hereto acknowledge and agree that time is strictly of the essence with respect to each and every term, condition and provision hereof, and that the failure to timely perform any of the obligations hereunder shall constitute a breach of, and a default under, this Agreement by the party so failing to perform. '11. Bonds: Payment and Performance Bonds are required on al! Public Works lmprovement Projects per the ISPWC and the City of Meridian Supplemental Specifications & Drawings to the ISPWC, which by this reference are made a part hereof. Contractor is required to furnish faithful performance and payment bonds in the amount of 100o/o of the contract price issued by surety licensed to do business in the State of ldaho with a Best's rating of no less than A-. ln the event that the contract is subsequently terminated for failure to perform, the contractor and/or suretywill be liable and assessed for any and all costs forthe re-procurement of the contract services. 12. Warranty: All construction and equipment provided under this agreement shall be warranted for 2 years from the date of the City of Meridian acceptance per the ISPWC and the Meridian supplemental Specifications & Drawings to the lsPwc and any modifications, which by this reference are made a part hereof. All items found to be defective during a warranty inspection and subsequently corrected will require an additional two (2) year warranty from the date of City's acceptance of the corrected work. 13. Changes: The clrY may, from time to time, request changes in the Scope of work to be performed hereunder. Such changes, including any increase or decrease in the SEWER LINE POINT REPAIRS Project 10916.8.1 page 6 of 15 Meridian City Council Meeting Agenda February 26, 2019 – Page 180 of 340 amount of CONTRACTOR'S compensation, which are mutually agreed upon by and between the CITY and CONTRACTOR, shall be incorporated in written amendments which shall be executed with the same formalities as this Agreement. 14. Taxes: The City of Meridian is exempt from Federa! and State taxes and will execute the required exemption certificates for items purchased and used by the City. ltems purchased by the City and used by a contractor are subject to Use Tax. All other taxes are the responsibility of the Contractor and are to be included in the Contractor's Bid pricing. 15. MeridianStormwaterSpecifications: All construction projects require either a Storm Water Pollution Prevention Plan (SWPPP) or an erosion sediment control plan (ESCP) as specified in the City of Meridian Construction Stormwater Management Program (CSWMP) manual. The CSWMP manual containing the procedures and guidelines can be found at this add ress: http ://www. me rid ia ncitv. orq/enviro nmenta l. aspx?id = 1 36 1 8. Contractor shall retain all stormwater and erosion control documentation generated on site during construction including the SWPPP manua!, field inspections and amendments. Prior to final acceptance of the job by the City the contractor shall return the field SWPPP manual and field inspection documents to the City for review. A completed Contractor Request to File Project N.O.T. with the EPA form shall be provided to the City with the documents. These documents shall be retained, reviewed and approved by the City prior to final acceptance of the project. 16. ACHD: Contractor shall be responsible for coordinating with the City to obtain appropriate ACHD permit(s) and will reimburse the City for fees, fines, or penalties City incurs due to Contractods violation of any ACHD policy. City shall certify to ACHD that Contractor is authorized to obtain a Temporary Highway and Right-of-way Use Permit from ACHD on City's behalf. The parties acknowledge and agree that the scope of the agency granted by such certification is limited to, and conterminous with, the term and scope of this Agreement. '47. Reports and lnformation: 17.1 At such times and in such forms as the CITY may require, there shall be furnished to the CITY such statements, records, reports, data and information as the clrY may request pertaining to matters covered by this Agreement. 17.2 Contractor shall maintain all writings, documents and records prepared or compiled in connection with the performance of this Agreement for a minimum of four (4) years from the termination or completion of this or Agreement. This includes any handwriting, typewriting, printing, photo static, photographic and every SEWER LINE POINT REPAIRS Project 10916.8.1 page 7 of 15 Meridian City Council Meeting Agenda February 26, 2019 – Page 181 of 340 other means of recording upon any tangible thing, any form of communication or representation including letters, words, pictures, sounds or symbols or any combination thereof. 18. Audits and lnspections: At any time during normal business hours and as often as the Clry may deem necessary, there shall be made available to the CITY for examination all of CONTRACTOR'S records with respect to all matters covered by this Agreement. CONTRACTOR shall permit the CITY to audit, examine, and make excerpts or transcripts from such records, and to make audits of all contracts, invoices, materials, payrolls, records of personnel, conditions of employment and other data relating to all matters covered by this Agreement. 19. Publication, Reproduction and Use of Material: No material produced in whole or in part under this Agreement shall be subject to copyright in the United States or in any other country. The CITY shall have unrestricted authority to pubf ish, disclose and otherwise use, in whole or in part, any reports, data or other materials prepared under this Agreement. 20. Equal Employment Opportunity: ln performing the work herein, Contractor agrees to comply with the provisions of Title Vl and Vll of the Civil Rights Act, Revenue Sharing Act Title 31, U.S. Code Section 2176. Specifically, the Contractor agrees not to discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, political affiliation, marital status, or handicap. Contractor will take affirmative action during employment or training to insure that employees are treated without regard to race, color, religion, sex, national origin, age, political affiliation, marital status, or handicap. ln performing the Work required herein, CONTRACTOR shall not unlawfully discriminate in violation of any federal, state or local law, rule or regulation against any person on the basis of race, color, religion, sex, national origin or ancestry, age or disability. 21 Employment of Bona Fide ldaho Residents: Contractor must comply with ldaho State Statute 44-1002 which states that the Contractor employ ninety-five percent (95%) bona fide ldaho residents. 22. Advice of Attorney: Each party warrants and represents that in executing this Agreement. lt has received independent legal advice from its attorney's orthe opportunity to seek such advice. SEWER LINE POINT REPAIRS Project 10916.8.1 page 8 of 15 Meridian City Council Meeting Agenda February 26, 2019 – Page 182 of 340 23. Attorney Fees: Should any litigation be commenced between the parties hereto concerning this Agreement, the prevailing party shall be entitled, in addition to any other relief as may be granted, to court costs and reasonable attorneys'fees as determined by a Court of competent jurisdiction. This provision shall be deemed to be a separate contract between the parties and shall survive any default, termination or forfeiture of this Agreement. 24. ConstructionandSeverability: lf any part of this Agreement is held to be invalid or unenforceable, such holding will not affect the validity or enforceability of any other part of this Agreement so long as the remainder of the Agreement is reasonably capable of completion. 25. Waiver of Default: Waiver of default by either party to this Agreement shall not be deemed to be waiver of any subsequent default. Waiver or breach of any provision of this Agreement shall not be deemed to be a waiver of any other or subsequent breach, and shall not be construed to be a modification of the terms of this Agreement unless this Agreement is modified as provided above. 26. Entire Agreement: This Agreement contains the entire agreement of the parties and supersedes any and allother agreements or understandings, oral of written, whether previous to the execution hereof or contemporaneous herewith. 27. Assignment: It is expressly agreed and understood by the parties hereto, that CONTRACTOR shall not have the right to assign, transfer, hypothecate or sell any of its rights under this Agreement except upon the prior express written consent of CITY. 28. Payment Request: Payment requests shall be submitted to City of Meridian through the City's project management software. The Project Manager will compare the invoice against the Payment Schedule in the Agreement for compliance. Upon approval that the work has been done and is in compliance with the Agreement, the Project Manager witl approve the pay request for processing. City of Meridian payment terms are Net 30 from the date City receives a correct invoice. Final payment will not be released untilthe city has received a tax release from the Tax commission. 29. Cleanup: Contractor shall keep the worksite clean and free from debris. At completion of SEWER LINE POINT REPAIRS Project 10916.8.1 page 9 of 15 Meridian City Council Meeting Agenda February 26, 2019 – Page 183 of 340 work and prior to requesting final inspection, the Contractor shall remove all traces of waste materials and debris resulting from the work. Final payment will not be made if cleanup has not been performed. 30. Order of Precedence: The order or precedence shall be the contract agreement, the lnvitation for Bid document, then the winning bidders submitted bid document. 31. Compliance with Laws: ln performing the scope of work required hereunder, CONTRACTOR shall comply with all applicable laws, ordinances, and codes of Federal, State, and local governments. 32. Applicable Law: This Agreement shall be governed by and construed and enforced in accordance with the laws of the State of ldaho, and the ordinances of the City of Meridian. 33. Notices: Any and all notices required to be given by either of the parties hereto, unless otherwise stated in this agreement, shall be in writing and be deemed communicated when mailed in the United States mail, certified, return receipt requested, addressed as follows: CITY City of Meridian Purchasing Manager 33 E Broadway Ave Meridian, lD 83642 208489-0417 CONTRACTOR L2 EXCAVATION, LLC Attn: Eric Bird, Vice President 2817 Brandt Ave. Nampa, lD 83687 Phone: 208-800-0330 Email : eric@l2excavation. com ldaho Public Works License #020467-A4 Either party may change their address for the purpose of this paragraph by giving written notice of such change to the other in the manner herein provided. 34. Approval Required: This Agreement shall not become effective or binding until approved by the City of Meridian. SEWER LINE POINT REPAIRS Project 10916.B.1 page 10 of 15 Meridian City Council Meeting Agenda February 26, 2019 – Page 185 of 340 CITY OF MERIDIAN BY: TAM AYOR Dated: 2. - 2 le' 2 N Q Approved by Council: 2 - 2�o `20 Attest: C.JAY(COLES, QIJTY C Purchasing Approval BY: KEITH S, urc sing Manager Dated:: 2- Z I— l 9 Project Manager Jared Hale SEWER LINE POINT REPAIRS Project 10916.13.1 L2 EXCAVATION, LLC. BY: C�1C—l�tP-0 — P. Dated: Z 1 9 „nRP,TE 6-4 t� VT\ of o w E ID1AN�. SEAL ent App 2 (D 1 `-) BY:LfV - ' WARREN STEVVART, City Engineer Dated:: 2%1 Q //-I page 11 of 15 EXHIBIT A SGOPE OF WORK REFER TO INVITATION TO BID PW-19{5.10916.b.1 ALL ADDENDUMS, ATTACHMENTS, AND EXHIBITS included in the lnvitation to Bid Package # PW-I915-{0916.b.1, are by this reference made a part hereof. SPECIFICATIONS / SCOPE OF WORK All construction work shall be done in accordance with the current version of the ldaho Sfandards for Public Works Construction (ISPWC), the 2013 City of Meridian Supplemental Specifications to the ISPWC (and any Addendums). See separate attached documents: Special Provisions and by CIVIL SURVEY CONSULTANTS, lNC. dated 5-22-18 (os pages) SEWER LINE POINT REPAIRS Project 10916.8.1 a page 12 of 15 Meridian City Council Meeting Agenda February 26, 2019 – Page 187 of 340 Exhibit B MILESTONE / PAYMENT SCHEDULE A. Total and complete compensation for this Agreement shall not exceed $221,206.00. B. This is a Not-to-Exceed Agreement. Each Open Trench option of the contract shall be charged as an ActualTime and Materials and will Not Exceed the total amount bid in each site. Daily time sheets are to be submitted to Project Manager at end of each week. Milestone 1 Substantial Completion 90 Days from Notice to Proceed Milestone 2 Final Completion 120 Days from Notice to Proceed Contract includes furnishing all labor, materials, equipment, and incidentals as required for the SEWER LINE POINT REPAIRS per IFB PW-1915-10916.b.1 NOT TO EXCEED CONTRACT TOTAL .$221.206.00 Contract is a not to exceed amount. Line item pricing below wilt be used for invoice verification and any additional increases or decrcases in work requested by city. The City will pay the contractor based on actual quantities of eaeh item of work in accoldance with the contract documents. For all Open Trench work the City will pay the contractor based on actual time and materials. ITEM DESCRIPTION UNIT EXTENDED PRICE 1001.4.2.A.1 Area 1.A 1 Traffic 650.00 0.4.1.A.1 030.00 PROVIDE COST FOR EITHER CIPP OPTION OR OPEN TRENCH OPTION 509.4.1.B.1.a.ConnectionCIPP Sewer itial 120.00 509.4.1.B.1.b.PP Sewer Service Connection 5',960.00 960.00 509.4.1.E.1 1 980.00 ITEM DESCRIPTION UNIT PRICE EXTENDED 2010.4.1 Mobilization ROVI DE COST F o R E CH OPTI ONPITHERcPPoPTIONOROPENTREN SEWER LINE POINT REPAIRS Project 10916.B.1 page 13 of 15 MILESTONE DATES/SCHEDULE PRICING SCHEDULE Contract Schedule SITE 1A & 18 - SEWER SERVTCE CONNECTION REPAIR 1 CIPP 2 EA 1 EA SITE 2 S EWER SERVICE CONN ECTION RE PAIR Meridian City Council Meeting Agenda February 26, 2019 – Page 188 of 340 CIPP OPTION 509.4.1 . B.1.a CIPP Sewer Service Connection Repair (lnitial 5' Segment)1 EA $12,650.00 $12,650.00 509.4.1.E.1 Bypass Sewage Pumping I LS $1,980.00 $1,980.00 SITE 3 - REPLACE PORTION OF SEWER MAIN ITEM DESCRIPTION QTY UNIT PRICE EXTENDED PRICE 205.4.1.8.1 Dewaterinq 1 LS M,780.00 $4,780.00 507 .4.1.E.1 Replace S" Sewer Main 10 LF $967.00 $967.00 507.4.1.K.1 Sewage Flow Control 1 LS $675.00 $67s.00 1001.4.2.A.1 Staging Area 1 EA $675.00 $675.00 2010.4.',1.A.1 Mobilization 1 LS $2,830.00 $2.830.00 SITE 4. SEWER SERVICE CONNECTION REPAIR ITEM DESCRIPTION QTY UNIT PRICE EXTENDED PRICE 1001.4.2.A.1 Staging Area 1 EA $2,025.00 $2,025.00 1 1 03.4.1 .A. 1 Construction Traffic Control I LS $3,380.00 $3,380.00 2010.4.1.A.1 Mobilization 1 LS $1 1,160.00 $1 1,160.00 SP-2 Removal and Replacement of Trees - Any removed or damaged tree shall be replaced with one of same Vpe or othena/se approved by the City and HOA. Each tree shall have a minimum caliper of 4 inches. 2 EA $2,700.00 $5,400.00 PROVIDE COST FOR EITHER CIPP OPTION OR OPEN TRENCH OPTION OPEN TRENCH OPTION 205.4.1.8.1 Dewaterinq I LS $28,100.00 $28,100.00 507 .4.1.F.1 Repair Service Connection 2 EA $14,200.00 $28,400.00 507.4.1.K.1 Sewage Flow Control 1 LS $11,s60.00 $1 1,560.00 SITE 5 - SEWER SERVICE CONNECTION REPAIR ITEM DESCRIPTION QTY UNIT PRICE EXTENDED PRICE 1001.4.2.A.1 Staginq Area I EA $700.00 $700.00 1103.4.1.A.1 Construction Traffic Control 1 LS $1,650.00 $1,650.00 2010.4.1.A.',|Mobilization 1 LS $2,030.00 $2,030.00 PROVIDE COST FOR EITHER CIPP OPTION OR OPEN TRENCH OPTION CIPP OPTION 509.4.1.8.1 .a.CIPP Sewer Service Connection Repair (lnitial 5' Segment)1 EA $12,650.00 $12,650.00 509.4.1.E.1 Bypass Sewaqe Pumpinq 1 LS $1,960.00 $1,960.00 SITE 6 - ABANDON EXISTING SEWER MAIN ITEM DESCRIPTION QTY UNIT PRICE EXTENDED PRICE 1001.4_2.A.1 Staging Area 1 EA $1,148.00 $1,148.00 1103.4.1.A.1 Construction Traffic Control 1 LS $1,350.00 $1,3s0.00 2010.4.1.A.1 Mobilization 1 LS $3,250.00 $3,250.00 SP-1 Abandon Existing Sewer Main 1 EA $9,410.00 $9,410.00 SITE 7 - REPLACE PORTION OF SEWER MAIN ITEM DESCRIPTION QTY UNIT PRICE EXTENDED PRICE 205.4.1.8.1 Qewatering ,|LS $844.00 $844.00 507.4.1.E.1 Replace S" Sewer Main 10 LF $5s5.00 $5,550.00 507.4.1.K.1 Sewage Flow Control 1 LS $2,740.00 $2,740.00 1001.4.2.A.1 Staging Area 1 EA $473.00 $473.00 2010.4.1.A.1 Mobilization 1 LS $2,830.00 $2,830.00 SEWER LINE POINT REPAIRS Project 10916.B.1 page 14 of 15 Meridian City Council Meeting Agenda February 26, 2019 – Page 189 of 340 ITEM DESCRIPTION OTY UNIT PRICE EXTENDED PRICE 1001.4.2.4.1 Staqinq Area I EA $700.00 $700.00 1103.4.1.A.1 Construction Traffic Control 1 LS $825.00 $825.00 2010.4.1.A.1 Mobilization 1 LS $2,030.00 $2,030.00 PROVIDE COST FOR EITHER CIPP OPTION OR OPEN TRENCH OPTION 1.B.1 1 )INT OTY UNIT LS $338.00 AIR PRICE EXTENDED PRICE 1001.4.2.A.1 Staqinq Area 1 EA $700.00 $700.00 1 103.4.1 .A.1 Construction Traffic Control 1 LS $825.00 $825.00 2010.4.1.A.',|Mobilization I LS $1,690.00 $1,690.00 PROVIDE COST FOR EITHER CIPP OPTION OR OPEN TRENCH OPTION 509.4.1.8.1.c.CIPP 509.4.1.E.1 Bypass Sewage Pumping 1 LS $338.00 $338.00 SEWER LINE POINT REPAIRS Project 10916.B.1 page 15 of 15 SITES-JOINTREPAIR CIPP OPTION CIPP ewer Main Joint Reoair EA $2,035.00 509.4.1.E.1.$338.00 DESCRIPTION CIPP OPTION iewer Main Joint Reoair EA $2.035.00 TOTAL NOT.TO.EXCEED $221.205.00 Meridian City Council Meeting Agenda February 26, 2019 – Page 190 of 340 CI T Y O F M E R I D I A N Se w e r L i n e P o i n t R e p a i r s BI D A B S T R A C T BI D O P E N I N G 23 - J a n - 1 9 It e m No . De s c r i p t i o n Qt y U n i t Un i t Pr i c e Bi d I t e m To t a l 10 0 1 . 4 . 2 . A . 1 . S t a g i n g A r e a 1 E A 70 0 . 0 0 $ 7 0 0 . 0 0 $ 11 0 3 . 4 . 1 . A . 1 . C o n s t r u c t i o n T r a f f i c C o n t r o l 1 L S 1, 6 5 0 . 0 0 $ 1 , 6 5 0 . 0 0 $ 20 1 0 . 4 . 1 . A . 1 . M o b i l i z a t i o n 1 L S 2, 0 3 0 . 0 0 $ 2 , 0 3 0 . 0 0 $ CI P P O P T I O N - $ - $ 50 9 . 4 . 1 . B . 1 . a . C I P P S e w e r S e r v i c e C o n n e c t i o n R e p a i r ( I n i t i a l 5 ’ S e g m e n t ) 2 E A 12 , 5 6 0 . 0 0 $ 2 5 , 1 2 0 . 0 0 $ 50 9 . 4 . 1 . B . 1 . b . C I P P S e w e r S e r v i c e C o n n e c t i o n R e p a i r ( A d d i t i o n a l 5 ’ S e g m e n t ) 1 E A 3, 9 6 0 . 0 0 $ 3 , 9 6 0 . 0 0 $ 50 9 . 4 . 1 . E . 1 . B y p a s s S e w a g e P u m p i n g 1 L S 1, 9 8 0 . 0 0 $ 1 , 9 8 0 . 0 0 $ SI T E 2 – S E W E R S E R V I C E C O N N E C T I O N R E P A I R - $ - $ 10 0 1 . 4 . 2 . A . 1 . S t a g i n g A r e a 1 E A 70 0 . 0 0 $ 7 0 0 . 0 0 $ 11 0 3 . 4 . 1 . A . 1 . C o n s t r u c t i o n T r a f f i c C o n t r o l 1 L S 1, 6 5 0 . 0 0 $ 1 , 6 5 0 . 0 0 $ 20 1 0 . 4 . 1 . A . 1 . M o b i l i z a t i o n 1 L S 2, 0 3 0 . 0 0 $ 2 , 0 3 0 . 0 0 $ CI P P O P T I O N - $ - $ 50 9 . 4 . 1 . B . 1 . a . C I P P S e w e r S e r v i c e C o n n e c t i o n R e p a i r ( I n i t i a l 5 ’ S e g m e n t ) 1 E A 12 , 6 5 0 . 0 0 $ 1 2 , 6 5 0 . 0 0 $ 50 9 . 4 . 1 . E . 1 . B y p a s s S e w a g e P u m p i n g 1 L S 1, 9 8 0 . 0 0 $ 1 , 9 8 0 . 0 0 $ SI T E 3 - R E P L A C E P O R T I O N O F S E W E R M A I N - $ - $ 20 5 . 4 . 1 . B . 1 . D e w a t e r i n g 1 L S 4, 7 8 0 . 0 0 $ 4 , 7 8 0 . 0 0 $ 50 7 . 4 . 1 . E . 1 . R e p l a c e 8 ” S e w e r M a i n 10 L F 96 7 . 0 0 $ 9 , 6 7 0 . 0 0 $ 50 7 . 4 . 1 . K . 1 . S e w a g e F l o w C o n t r o l 1 L S 67 5 . 0 0 $ 6 7 5 . 0 0 $ 10 0 1 . 4 . 2 . A . 1 S t a g i n g A r e a 1 E A 67 5 . 0 0 $ 6 7 5 . 0 0 $ 20 1 0 . 4 . 1 . A . 1 . M o b i l i z a t i o n 1 L S 2, 8 3 0 . 0 0 $ 2 , 8 3 0 . 0 0 $ SI T E 4 - S E W E R S E R V I C E C O N N E C T I O N R E P A I R - $ - $ 10 0 1 . 4 . 2 . A . 1 . S t a g i n g A r e a 1 E A 2, 0 2 5 . 0 0 $ 2 , 0 2 5 . 0 0 $ 11 0 3 . 4 . 1 . A . 1 . C o n s t r u c t i o n T r a f f i c C o n t r o l 1 L S 3, 3 8 0 . 0 0 $ 3 , 3 8 0 . 0 0 $ 20 1 0 . 4 . 1 . A . 1 . M o b i l i z a t i o n 1 L S 11 , 1 6 0 . 0 0 $ 1 1 , 1 6 0 . 0 0 $ SP - 2 Re m o v a l a n d R e p l a c e m e n t o f T r e e s – A n y r e m o v e d o r d a m a g e d tr e e s h a l l b e r e p l a c e d w i t h o n e o f s a m e t y p e o r o t h e r w i s e ap p r o v e d b y t h e C i t y a n d H O A . E a c h t r e e s h a l l h a v e a m i n i m u m ca l i p e r o f 4 i n c h e s . 2 E A 2, 7 0 0 . 0 0 $ 5 , 4 0 0 . 0 0 $ OP E N T R E N C H O P T I O N - $ - $ 20 5 . 4 . 1 . B . 1 . D e w a t e r i n g 1 L S 28 , 1 0 0 . 0 0 $ 2 8 , 1 0 0 . 0 0 $ 50 7 . 4 . 1 . F . 1 . R e p a i r S e r v i c e C o n n e c t i o n 2 E A 14 , 2 0 0 . 0 0 $ 2 8 , 4 0 0 . 0 0 $ 50 7 . 4 . 1 . K . 1 . S e w a g e F l o w C o n t r o l 1 L S 11 , 5 6 0 . 0 0 $ 1 1 , 5 6 0 . 0 0 $ SI T E 5 - S E W E R S E R V I C E C O N N E C T I O N R E P A I R - $ - $ L2 E x c a v a t i o n Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a F e b r u a r y 2 6 , 2 0 1 9 – P a g e 1 9 2 o f 3 4 0 City Of Meridian Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Sandra 3590 - WW Construction Projects 60 - Enterprise Fund From 10/1/2018 Through 9/30/2019 Amendments Budget with Actual Current Year Remaining Budget Remaining Budget Percent of Capital Outlay 95000 Service Line/Main Replacement 750,000.00 0.00 750,000.00 100.00% 10135.c Services during Bidding & Construction Gregory Lift Station 0.00 21,105.60 (21,105.60)0.00% 10135.d Water Sewer Main Replacement Gregory Lift Station 0.00 771,312.90 (771,312.90)0.00% 10577.a Water and Sewer Line Replacement - E. Pine Ave - Meridian Rd 0.00 1,656.78 (1,656.78)0.00% 10917 Sewer Main Replacement - E Chateau N Jericho 0.00 8,640.00 (8,640.00)0.00% Carr...Carryforward 1,540,290.96 0.00 1,540,290.96 100.00% Total Capital Outlay 2,290,290.96 802,715.28 1,487,575.68 64.95% TOTAL EXPENDITURES 2,290,290.96 802,715.28 1,487,575.68 64.95% Date: 12/14/18 04:23:29 PM Page: 1Meridian City Council Meeting Agenda February 26, 2019 – Page 193 of 340 City Council Regular Meeting February 26, 2019 Agenda Item Number: 6 F Project File Number: Item Title: Approval of Bid and Award of Contract to Weidner Fire Meeting Notes: For the Fire Station Diesel Exhaust Removal System project for a Not -to -Exceed amount of $187,569.04 I TEM SHEET C ouncil Agenda I tem - 6.F. Presenter: Consent Estimated Time f or P resentation: Consent Title of I tem - Approval of Bid and Award of Contract to Weidner Fire for the “F ire S tation D iesel E xhaust Removal S ystem” P roject for a Not-To-Exceed Amount of $187,569.04. C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate Council Memo Cover Memo 2/21/2019 C NA and Evaluation R esults Cover Memo 2/21/2019 Construction Contract F ire S tation D iesel Exhaus R emoval Cover Memo 2/22/2019 RE V I E WE RS : Department Reviewer Action D ate F inance.J ohnson, Chris Approved 2/21/2019 - 3:37 P M F inance.B aird, Ted Approved 2/21/2019 - 5:12 P M Meridian City Council Meeting Agenda February 26, 2019 – Page 194 of 340 Page 1 Memo To: C. Jay Coles, City Clerk From: Keith Watts, Purchasing Manager CC: Stacy Redman, Charlie Butterfield Date: 02/21/2019 Re: February 26 th City Council Meeting Agenda Item The Purchasing Department respectfully requests that the following item be placed on the February 26 th City Council Consent Agenda for Council’s consideration. Approval of bid and award of contract to Weidner Fire for the “Fire Station Diesel Exhaust Removal System” project for a Not-To-Exceed amount of $187,569.04. Recommended Council Action: Award of Bid and Approval of Contract to Weidner Fire for the Not-To-Exceed amount of $187,569.04. Thank you for your consideration. City of Meridian Purchasing Dept. Meridian City Council Meeting Agenda February 26, 2019 – Page 195 of 340 E IDIAN Mayor Tammy de Weerd City Counci! Members: Joe Bofton Genesis Milam Ty Palmer Luke Cavener Treg Bernt Anne Little RobertsIDAHO PURCHASING DEPARTMENT NOTICE OF INTENT TO AWARD January 17,2019 SOLICITATION : RFP# FD-1913-1 1019 SOLICITATION NAME: FIRE STATION EXHAUST REMOVAL SYSTEM DUE DATE AND TIME: DECEMBER 28, 2019 4:00 p.m. The City received proposals for the above solicitation and intends to award to the highest ranked proposer listed below: a WEIDNER FIRE Evaluation results for the solicitation are attached. The City would like to thank each proposer for your time and effort in preparing your response to the solicitation. Proposers are reminded that any protests of this award must be received by the Purchasing Department within seven (7) days of the date of issuance of this notice, detailing the express reason(s) proposer believes the award to be in error. We appreciate your interest in doing business with the City of Meridian, and please feel free to contact me at kwatts@meridiancity.org for any additional information or if you have any questions regarding this solicitation award. Sincerely, 4,//U- Keith Watts Purchasing Manager Enclosure Purchasing Department . 33 E. Broadway Avenue Ste 106 Meridian, lD 83642 Phone 208489-0416 . Fax 208-8874813 . www.meridiancity.orgMeridian City Council Meeting Agenda February 26, 2019 – Page 196 of 340 City of Meridian FIRE STATION DIESEL EXHAUST REMOVAL SYSTEM RFQ NUMBER: DUE DATE & TIME: FD-1913-11019 December 28,2018 VENDOR SELECTION: (in order) 1 Weidner Fire 2 BenzAir Engineering 3 86.75 51.56 Date Posted: 1-17-2019 ry{ffiRrDrAxr4=-- SELECTION Meridian City Council Meeting Agenda February 26, 2019 – Page 197 of 340 CONTRACT FOR CONSTRUCTION FIRE STATION DIESEL EXHAUST REMOVAL SYSTEM (Stations 1-5) PROJECT# 11019 THIS CONTRACT FOR PUBLIC WORKS CONSTRUCTION is made this 26th day of February,2019, and entered into by and between the City of Meridian, a municipal corporation organized under the laws of the State of ldaho, hereinafter referred to as "CITY", 33 East Broadway Avenue, Meridian, ldaho 83642, and WEIDNER FIRE, hereinafter referred to as "CONTRACTOR", whose business address is 135 West 7065 South, Midvale. UT 84047. INTRODUCTION Whereas, the City has a need for services involving the supply & installation fire station diesel exhaust removal systems; and WHEREAS, the Contractor is specially trained, experienced and competent to perform and has agreed to provide such services; NOW, THEREFORE, in consideration of the mutual promises, covenants, terms and conditions hereinafter contained, the parties agree as follows: TERMS AND CONDITIONS 1. Scope of Work: 1.1 CONTRACTOR shall perform and furnish to the City upon execution of this Contract and receipt of the City's written notice to proceed, all services and work, and comply in all respects, as specified in the document titled "Scope of Work" a copy of which is attached hereto as Exhibit "A" and incorporated herein by this reference, together with any amendments that may be agreed to in writing by the parties. 1.2 All documents, drawings and written work product prepared or produced by the Contractor under this Agreement, including without limitation electronic data files, are the property of the Contractor; provided, however, the City shall have the right to reproduce, publish and use all such work, or any part thereof, in any manner and for any purposes whatsoever and to authorize others to do so. lf any such work is copyrightable, the Contractor may copyright the same, except that, as to any work which is copyrighted by the Contractor, the City reserves a royalty-free, non-exclusive, and irrevocable license to reproduce, publish and use such work, or any part thereof, and to authorize others to do so. 1.3 The Contractor shall provide services and work under this Agreement consistent with the requirements and standards established by applicable federal, state and city laws, ordinances, regulations and resolutions. The Contractor FIRE STATION DIESEL EXHAUST REMOVAL SYSTEM PAgE 1 Of 18 Project 1 1019 Meridian City Council Meeting Agenda February 26, 2019 – Page 198 of 340 represents and warrants that it will perform its work in accordance with generally accepted industry standards and practices for the profession or professions that are used in performance of this Agreement and that are in effect at the time of performance of this Agreement. Except for that representation and any representations made or contained in any proposal submitted by the Contractor and any reports or opinions prepared or issued as part of the work performed by the Contractor underthis Agreement, Contractor makes no otherwarranties, either express or implied, as part of this Agreement. 1 .4 Services and work provided by the Contractor at the City's request under this Agreement will be performed in a timely manner in accordance with a Schedule of Work, which the parties hereto shall agree to. The Schedule of Work may be revised from time to time upon mutualwritten consent of the parties. 2. Consideration 2.1 The Contractor shall be compensated on a Not-To-Exceed basis as provided in Exhibit B "Payment Schedule" attached hereto and by reference made a part hereof for the Not-To-Exceed amount of $187.569.04. 2.2 The Contractor shall provide the City with a monthly statement and supporting invoices, as the work warrants, of fees earned and costs incurred for services provided during the billing period, which the City will pay within 30 days of receipt of a correct invoice and approval by the City. The City will not withhold any Federal or State income taxes or Social Security Tax from any payment made by City to Contractor under the terms and conditions of this Agreement. Payment of all taxes and other assessments on such sums is the sole responsibility of Contractor. 2.3 Except as expressly provided in this Agreement, Contractor shall not be entitled to receive from the City any additional consideration, compensation, salary, wages, or other type of remuneration for services rendered under this Agreement including, but not limited to, meals, lodging, transportation, drawings, renderings or mockups. Specifically, Contractor shall not be entitled by virtue of this Agreement to consideration in the form of overtime, health insurance benefits, retirement benefits, paid holidays or other paid leaves of absence of any type or kind whatsoever. 3. Term 3.1 This agreement shall become effective upon execution by both parties, and shall expire upon (a) completion of the agreed upon work, (b) or unless sooner terminated as provided in Sections 3.2, 3.3, and Section 4 below or unless some other method or time of termination is listed in Exhibit A. 3.2 Should Contractor default in the performance of this Agreement or materially breach any of its provisions, City, at City's option, may terminate this Agreement by giving written notification to Contractor. FIRE STATION DIESEL EXHAUST RETVIOVAL SYSTEM Project 11019 page 2 of 18 Meridian City Council Meeting Agenda February 26, 2019 – Page 199 of 340 3.3 Should City fail to pay Contractor all or any part of the compensation set forth in Exhibit B of this Agreement on the date due, Contractor, at the Contractor's option, may terminate this Agreement if the failure is not remedied by the City within thirty (30) days from the date payment is due. 4. Liquidated Damages: Substantial Completion shall be accomplished within 120 (one hundred twenty) calendar days from Notice to Proceed. This project shall be considered Substantially Complete when the Owner has full and unrestricted use and benefit of the facilities, both from an operational and safety standpoint, and only minor incidental work, corrections or repairs remain for the physical completion of the total contract. Contractor shall be liable to the City for any delay beyond this time period in the amount of $500.00 (five hundred dollars) per calendar day. Such payment shall be construed to be liquidated damages by the Contractor in lieu of any claim or damage because of such delay and not be construed as a penalty. Upon receipt of a Notice to Proceed, the Contractor shall have 150 (one hundred fifty) calendar days to complete the work as described herein. Contractor shall be liable to the City for any delay beyond this time period in the amount of $500.00 (five hundred dollars) per calendar day. Such payment shall be construed to be liquidated damages by the Contractor in lieu of any claim or damage because of such delay and not be construed as a penalty. See Milestones listed in the Payment Schedule for Substantial Completion. 5. Termination: 5.1 lf , through any cause, CONTRACTOR, its officers, employees, or agents fails to fulfill in a timely and proper manner its obligations under this Agreement, violates any of the covenants, agreements, or stipulations of this Agreement, falsifies any record or document required to be prepared under this agreement, engages in fraud, dishonesty, or any other act of misconduct in the performance of this contract, or if the City Council determines that termination of this Agreement is in the best interest of CITY, the CITY shallthereupon have the right to terminate this Agreement by giving written notice to CONTRACTOR of such termination and specifying the effective date thereof at least fifteen (15) days before the effective date of such termination. CONTRACTOR may terminate this agreement at any time by giving at least sixty (60) days notice to CITY. ln the event of any termination of this Agreement, all finished or unfinished documents, data, and reports prepared by CONTRACTOR under this Agreement shall, at the option of the CITY, become its property, and CONTRACTOR shall be entitled to receive just and equitable compensation for any work satisfactorily complete hereunder. 5.2 Notwithstanding the above, CONTRACTOR shall not be relieved of liability to the CITY for damages sustained by the CITY by virtue of any breach of this FIRE STATIoN DIESEL EXHAUST REMOVAL SYSTEM page 3 Of 18 Project 11019 Meridian City Council Meeting Agenda February 26, 2019 – Page 200 of 340 Agreement by CONTRACTOR, and the CITY may withhold any payments to CONTRACTOR for the purposes of set-off until such time as the exact amount of damages due the CITY from CONTRACTOR is determined. This provision shall survive the termination of this agreement and shall not relieve CONTRACTOR of its liability to the CITY for damages. 6. lndependent Contractor: 6.1 ln allmatters pertaining to this agreement, CONTRACTOR shallbe acting as an independent contractor, and neither CONTRACTOR nor any officer, employee or agent of CONTRACTOR will be deemed an employee of CITY. Except as expressly provided in Exhibit A, Contractor has no authority or responsibility to exercise any rights or power vested in the City and therefore has no authority to bind or incur any obligation on behalf of the City. The selection and designation of the personnel of the CITY in the performance of this agreement shall be made by the CITY. 6.2 Contractor, its agents, officers, and employees are and at alltimes during the term of this Agreement shall represent and conduct themselves as independent contractors and not as employees of the City. 6.3 Contractor shall determine the method, details and means of performing the work and services to be provided by Contractor under this Agreement. Contractor shall be responsible to City only for the requirements and results specified in this Agreement and, except as expressly provided in this Agreement, shall not be subjected to City's control with respect to the physical action or activities of Contractor in fulfillment of this Agreement. lf in the performance of this Agreement any third persons are employed by Contractor, such persons shall be entirely and exclusively under the direction and supervision and control of the Contractor. 7. Sub-Contractors: Contractor shall require that all of its sub-contractors be licensed per State of ldaho Statute # 54-190'l 8. Removal of Unsatisfactory Employees: The Contractor shall only furnish employees who are competent and skilled forwork under this contract. lf , in the opinion of the City, an employee of the Contractor is incompetent or disorderly, refuses to perform in accordance with the terms and conditions of the contract, threatens or uses abusive language while on City property, or is othenruise unsatisfactory, that employee shall be removed from all work under this contract. 9. lndemnification and lnsurance: 9.1 CONTRACTOR shall indemnify and save and hold harmless CITY and it's elected officials, officers, employees, agents, and volunteers from and for any and FIRE STATION DIESEL EXHAUST REMOVAL SYSTEM PAgE 4 Of 18 Project '11019 Meridian City Council Meeting Agenda February 26, 2019 – Page 201 of 340 all losses, claims, actions, judgments for damages, or injury to persons or property and losses and expenses and other costs including litigation costs and attorney's fees, arising out of, resulting from, or in connection with the performance of this Agreement by the CONTRACTOR, its servants, agents, officers, employees, guests, and business invitees, and not caused by or arising out of the tortious conduct of CITY or its employees. CONTRACTOR shall maintain, and specifically agrees that it will maintain. throuqhout the term of this Aoreement. liability insurance. in which the CITY shall be named an additional insured in the minimum amounts as follow: General Liability One Million Dollars ($1,000,000) per incident or occurrence, Automobile Liability lnsurance One Million Dollars ($1,000,000) per incident or occurrence and Workers' Compensation lnsurance, in the statutory limits as required by law.. The limits of insurance shall not be deemed a limitation of the covenants to indemnify and save and hold harmless CITY; and if CITY becomes liable for an amount in excess of the insurance limits, herein provided, CONTRACTOR covenants and agrees to indemnify and save and hold harmless CITY from and for all such losses, claims, actions, or judgments for damages or injury to persons or property and other costs, including litigation costs and attorneys' fees, arising out of, resulting from , or in connection with the performance of this Agreement by the Contractor or Contractor's officers, employs, agents, representatives or subcontractors and resulting in or attributable to personal injury, death, or damage or destruction to tangible or intangible property, including use of. CONTRACTOR shall provide CITY with a Certificate of lnsurance, or other proof of insurance evidencing CONTRACTOR'S compliance with the requirements of this paragraph and file such proof of insurance with the CITY at least ten (10) days prior to the date Contractor begins performance of it's obligations under this Agreement. ln the event the insurance minimums are changed, CONTRACTOR shall immediately submit proof of compliance with the changed limits. Evidence of all insurance shall be submitted to the City Purchasing Agent with a copy to tvleridian City Accounting, 33 East Broadway Avenue, Jt/eridian, ldaho 83642. 9.2 lnsurance is to be placed with an ldaho admitted insurer with a Best's rating of no less than A-. 9.3 Any deductibles, self-insured retention, or named insureds must be declared in writing and approved by the City. At the option of the City, either: the insurer shall reduce or eliminate such deductibles, self-insured retentions or named insureds; or the Contractor shall provide a bond, cash or letter of credit guaranteeing payment of losses and related investigations, claim administration and defense expenses. 9.4 To the extent of the indemnity in this contract, Contractor's lnsurance coverage shall be primary insurance regarding the City's elected officers, officials, employees and volunteers. Any insurance orself-insurance maintained bythe City or the City's elected officers, officials, employees and volunteers shall be excess of the Contractor's insurance and shall not contribute with Contractor's insurance except as to the extent of City's negligence. FIRE STATION DIESEL EXHAUST REMOVAL SYSTEM Project 1 1019 page 5 of 18 Meridian City Council Meeting Agenda February 26, 2019 – Page 202 of 340 9.5 The Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 9.6 All insurance coverages for subcontractors shall be subject to all of the insurance and indemnity requirements stated herein. 9.7 The limits of insurance described herein shall not limit the liability of the Co nt racto r and Co nt racto r's agents, represe ntatives, em ployees or su bco ntractors. 10. Time is of the Essence: The parties hereto acknowledge and agree that time is strictly of the essence with respect to each and every term, condition and provision hereof , and that the failure to timely perform any of the obligations hereunder shall constitute a breach of , and a default under, this Agreement by the party so failing to perform. 11. Bonds: Payment and Performance Bonds are required on all Public Works lmprovement Projects per the ISPWC and the City of Meridian Supplemental Specifications & Drawings to the ISPWC, which by this reference are made a part hereof. Contractor is required to furnish faithful performance and payment bonds in the amount of 100% of the contract price issued by surety licensed to do business in the State of ldaho with a Best's rating of no less than A-. ln the event that the contract is subsequently terminated for failure to perform, the contractor and/or surety will be liable and assessed for any and all costs for the re-procurement of the contract services. 12. Warranty: All construction and equipment provided under this agreement shall be warranted for 2 years from the date of the City of lvleridian acceptance per the ISPWC and the tt/eridian Supplemental Specifications & Drawings to the ISPWC and any modifications, which by this reference are made a part hereof. All items found to be defective during a warranty inspection and subsequently corrected will require an additional two (2) year warranty from the date of City's acceptance of the corrected work. 13. Changes: The CITY may, from time to time, request changes in the Scope of Work to be performed hereunder. Such changes, including any increase or decrease in the amount of CONTRACTOR'S compensation, which are mutually agreed upon by and between the CITY and CONTRACTOR, shall be incorporated in written amendments which shall be executed with the same formalities as this Agreement. FIRE STATION DIESEL EXHAUST REMOVAL SYSTEM Project 1 1019 page 6 of 18 Meridian City Council Meeting Agenda February 26, 2019 – Page 203 of 340 14. Taxes: The City of tVeridian is exempt from Federal and State taxes and will execute the required exemption certificates for items purchased and used by the City. ltems purchased by the City and used by a contractor are subject to Use Tax. All other taxes are the responsibility of the Contractor and are to be included in the Contractor's Bid pricing. 15. Meridian StormwaterSpecifications: All construction projects require either a Storm Water Pollution Prevention Plan (SWPPP) or an erosion sediment control plan (ESCP) as specified in the City of Meridian Construction Stormwater Management Program (CSWl\/P) manual. The CSWMP manual containing the procedures and guidelines can be found at this address : http ://www. meridiancitv. orq/envi ron mental. aspx?id= 1 36 1 8. Contractor shall retain allstormwater and erosion controldocumentation generated on site during construction including the SWPPP manual, field inspections and amendments. Prior to final acceptance of the job by the City the contractor shall return the field SWPPP manual and field inspection documents to the City for review. A completed Contractor Request to File Project N.O.T. with the EPA form shall be provided to the City with the documents. These documents shall be retained, reviewed and approved by the City prior to final acceptance of the project. 16. ACHD: Contractor shall be responsible for coordinating with the City to obtain appropriate ACHD permit(s) and will reimburse the City for fees, fines, or penalties City incurs due to Contractor's violation of any ACHD policy. City shall certify to ACHD that Contractor is authorized to obtain a Temporary Highway and Right-of-Way Use Permit from ACHD on City's behalf. The parties acknowledge and agree that the scope of the agency granted by such certification is limited to, and conterminous with, the term and scope of this Agreement. 17. Reports and lnformation: 17.1 At such times and in such forms as the CITY may require, there shall be furnished to the CITY such statements, records, reports, data and information as the CITY may request pertaining to matters covered by this Agreement. 17.2 Contractor shall maintain all writings, documents and records prepared or compiled in connection with the performance of this Agreement for a minimum of four (4) years from the termination or completion of this or Agreement. This includes any handwriting, typewriting, printing, photo static, photographic and every other means of recording upon any tangible thing, any form of communication or representation including letters, words, pictures, sounds or symbols or any combination thereof. FIRE STATION DIESEL EXHAUST REMOVAL SYSTEM Project 1 1019 page 7 of 18 Meridian City Council Meeting Agenda February 26, 2019 – Page 204 of 340 18. Audits and lnspections: At any time during normal business hours and as often as the CITY may deem necessary, there shall be made available to the CITY for examination all of CONTRACTOR'S records with respect to all matters covered by this Agreement. CONTRACTOR shall permit the CITY to audit, examine, and make excerpts or transcripts from such records, and to make audits of all contracts, invoices, materials, payrolls, records of personnel, conditions of employment and other data relating to all matters covered by this Agreement. 19. Publication, Reproduction and Use of Material: No material produced in whole or in part under this Agreement shall be subject to copyright in the United States or in any other country. The CITY shall have unrestricted authority to publish, disclose and otherwise use, in whole or in part, any reports, data or other materials prepared under this Agreement. 20 Equal Employment Opportunity: ln performing the work herein, Contractor agrees to comply with the provisions of Title Vl and Vll of the Civil Rights Act, Revenue Sharing Act Title 31, U.S. Code Section 2176. Specifically, the Contractor agrees not to discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, political affiliation, marital status, or handicap. Contractor will take affirmative action during employment or training to insure that employees are treated without regard to race, color, religion, sex, national origin, age, political affiliation, marital status, or handicap. ln performing the Work required herein, CONTRACTOR shall not unlawfully discriminate in violation of any federal, state or local law, rule or regulation against any person on the basis of race, color, religion, sex, national origin or ancestry, age or disability. 21. Employment of Bona Fide ldaho Residents: Contractor must comply with ldaho State Statute 44-1002 which states that the Contractor employ ninety-five percent (95%) bona fide ldaho residents. 22 Advice of Attorney: Each party warrants and represents that in executing this Agreement. lt has received independent legal advice from its attorney's or the opportunity to seek such advice. 23. Attorney Fees: Should any litigation be commenced between the parties hereto concerning this Agreement, the prevailing party shall be entitled, in addition to any other relief as may be granted, to court costs and reasonable attorneys'fees as determined by a Court of competent jurisdiction. This provision shall be deemed to be a separate FIRE STATION DIESEL EXHAUST REMOVAL SYSTEI/ Project 1 1019 page 8 of 18 Meridian City Council Meeting Agenda February 26, 2019 – Page 205 of 340 contract between the parties and shall survive any default, termination or forfeiture of this Agreement. 24. ConstructionandSeverability: lf any part of this Agreement is held to be invalid or unenforceable, such holding will not affect the validity or enforceability of any other part of this Agreement so long as the remainder of the Agreement is reasonably capable of completion. 25. Waiver of Default: Waiver of default by either party to this Agreement shall not be deemed to be waiver of any subsequent default. Waiver or breach of any provision of this Agreement shall not be deemed to be a waiver of any other or subsequent breach, and shall not be construed to be a modification of the terms of this Agreement unless this Agreement is modified as provided above. 26. Entire Agreement: This Agreement contains the entire agreement of the parties and supersedes any and all other agreements or understandings, oral of written, whether previous to the execution hereof or contemporaneous herewith. 27. Assignment: It is expressly agreed and understood by the parties hereto, that CONTRACTOR shall not have the right to assign, transfer, hypothecate or sell any of its rights under this Agreement except upon the prior express written consent of CITY. 28. Payment Request: Payment requests shall be submitted to City of Meridian through the City's project management software. The Project ltlanager will compare the invoice against the Payment Schedule in the Agreement for compliance. Upon approval that the work has been done and is in compliance with the Agreement, the Project lvlanager will approve the pay request for processing. City of ttleridian payment terms are Net 30 from the date City receives a correct invoice. Final payment will not be released untilthe City has received a tax release from the Tax Commission. 29. Cleanup: Contractor shall keep the worksite clean and free from debris. At completion of work and prior to requesting final inspection, the Contractor shall remove alltraces of waste materials and debris resulting from the work. Final payment will not be made if cleanup has not been performed. 30. Order of Precedence: FIRE STATION DIESEL EXHAUST REMOVAL SYSTEM Project 1 1019 page 9 of 18 Meridian City Council Meeting Agenda February 26, 2019 – Page 206 of 340 The order or precedence shall be the contract agreement, the Invitation for Bid document, then the winning bidders submitted bid docurnent. 31. Compliance with Laws: In performing the scope of work required hereunder, CONTRACTOR shall comply with all applicable laws, ordinances, and codes of Federal, State, and local governments. 32. Applicable Law: This Agreement shall be governed by and construed and enforced in accordance with the laws of the State of Idaho, and the ordinances of the City of Meridian. 33. Notices: Any and all notices required to be given by either of the parties hereto, unless otherwise stated in this agreement, shall be in writing and be deemed communicated when mailed in the United States mail, certified, return receipt requested, addressed as follows.- CITY ollows: CITY CONTRACTOR City of Meridian Weidner Fire Purchasing Manager Attn: John Rech, Exhaust Systems Manager 33 E Broadway Ave 135 West 7065 South Meridian, ID 83642 Midvale, UT 84047 208-489-0417 Phone: 801-727-9218 Email: john@weidnerfire.com Either party may change their address for the purpose of this paragraph by giving written notice of such change to the other in the manner herein provided. 34. Approval Required: This Agreement shall not become effective or binding until approved by the City of Meridian. CITY OF MERIDIAN WEIDNER FIRE BY: _BY: ! TAMMYW RD, MAYOR Dated: 2.2 10- 201 q FIRE STATION DIESEL EXHAUST REMOVAL SYSTEM Project 11019 Dated: v Z�h,�l page 10 of 18 Approved by Council: Attest: /, 1 C.JAY COLES, � Y CL k Purchasing Approval BY: KEITH ATS, Pu c asing Manager Dated:: 2 • 2(. k9 Project Manager Stacy Redman FIRE STATION DIESEL EXHAUST REMOVAL SYSTEM Project 11019 c•uy of w EIDIAN�x ( IDAHO SEAL Depart t Approval B CHARLIE TERFIELD, Deputy Chief Operations Dated:: Z- 2 (— � page 11 of 18 EXHIBIT A SCOPE OF WORK REFER TO REOUEST FOR PROPOSAL FD.l913.11019 ALL ADDENDUMS, ATTACHMENTS, AND EXHIBITS iNCIUdEd iN thE Request for Proposal Package # FD-1913-1 1019, are by this reference made a part hereof. SPECIFICATIONS / SCOPE OF WORK All construction work shall be done in accordance with the current version of the ldaho Standards for Public Works Construction (SPWC), the 2013 City of Aileridian Supplemental Specifications to the ISPWC (and any Addendums). 1. Prepare and submit City Building Depaftment review and permitting package to meet current code requirements for attaining permit (includes CAD labor and drawings). Provide as-built CAD drawinqs on 24"x36" plot oaper. CAD drawings of facilities and existing systems are not available. PDF drawings available of each fire station facility. 2. Obtain City Building Department inspections. 3. Provide Owner training. 4. Provide O&M manuals. 5. Provide 2 year warranty on complete exhaust system. 6. Provide lifts and scaffolding as required for install of new system. 7. Provide and install all associated parts, material, equipment, labor, and miscellaneous for f ully operating system. 8. Air balancing shall be performed to insure the designed CFIvI requirements have been met. 9. All system components to be labeled with manufacturer identification. 10. System must capture carcinogenic diesel exhaust fumes. 11. System shall be designed for operator to attach exhaust hose easily to connect system to vehicle. 12. System shall automatically activate, disconnect, shutdown and reactivate during an emergency without human operation. FIRE STATION DIESEL EXHAUST REMOVAL SYSTEM Project 1 1019 page 12 of 18 Meridian City Council Meeting Agenda February 26, 2019 – Page 209 of 340 '13. Exhaust system designed to eliminate vehicle exhaust gases by creating a negative pressure vacuum from vehicle tailpipe to the inlet of the fan. Exhaust fan shall provide pressure loss to allow for future expansion. tVotor/Blower curve information from manufacturer must be provided with bid showing air handling capacity at various static pressure losses. 14. System shall extract hot exhaust gases by creating a vacuum around the entire exhaust tailpipe to draw the exhaust gases and particulate into the connection nozzle and induce cooler, ambient air at the nozzle and tailpipe adapter connection. 15. System must be designed to vent toxic exhaust gases when the exhaust fan is not powered up at engine start-up due to power failure when vehicle is connected to the exhaust extraction system. 16. Airtight exhaust extraction must employ ambient air induction to cool hot gases down. 17. Exhaust system hose drops shall be the same cross sectional diameter as the vehicle tailpipe or greater. Exhaust system shall maintain CFM that matches the cfm of the vehicle engine exhaust when running at 1500 rpm. 18. At install completion of exhaust system all vehicles in the facility will be operated for a period of 15 minutes to insure that extraclion hose, ducting and fan have been sufficiently sized for all vehicles operating in fire station by providing negative pressure form the connection nozzle to the exhaust fan. 19. Any ceiling/wall patching andior painting needing to be done due to the install of new system shall be performed by contractor/installer. Paint will need to be matched by the contractor/installer. Paint and patch to blend with existing wall color. 20. Contractor/lnstaller to clean up every day at the end of the shift with their own equipment and trash containers. Manufacturer/Contractor/lnstaller Qualifications & Licensing Requirements: 1. Exhaust system shall be designed and installed by manufactured certified, factory- authorized personnel that specialize in the business of installing emergency response exhaust systems. 2. Complete exhaust system shall be proven and field tested for a minimum of 5 years in the USA. ltlanufacturer required minimum of five years of proven experience in the manufacturing of emergency vehicle exhaust extraction equipment with a minimum of 250 installations in the last 5 years. This experience must include a vehicle(s) that have made '1200 emergency response calls a year for a minimum of 3 years. 3. System must meet the NFPA 1500 Standards. 4. Diesel Exhaust Removal System Company must have a USA ISO 9001:2008 or newer certification. Certification must be provided with bid package. 5. System must be code compliant. All standards of quality must meet and adhere to including but not limited to: UL, NFPA, AIVCA, ltUC, AStvlE, UN/E, NEC and all local and state building codes. Safety: Safety is of the utmost importance. All phases of construction shall be planned and executed to be safe for all personnel. Adhere to all safety practices. The contractor/installer shall, prior to commencing work, thoroughly examine and become familiar with the facilities to ensure the service can be completed in an orderly, safe FIRE STATION DIESEL EXHAUST REMOVAL SYSTET\4 Project 1 1019 page 13 of 18 Meridian City Council Meeting Agenda February 26, 2019 – Page 210 of 340 manner. ln addition, the contractor/installer shall maintain a safe work environment at all times. The technician shall report immediately to the City the existence of unsafe condition(s) which will compromise the performance of service. Safety will be the sole responsibility of the contractoriinstaller. Station Locations Fire Station 1: 540 E. Franklin Rd. Meridian, lD 83642 Fire Station 2: 2401 N. Ten tt/ile Rd. lMeridian, lD 83646 Fire Station 3: 3545 N. Locust Grove Rd. Meridian, lD 83646 Fire Station 4: 2515 S. Eagle Rd. Meridian, lD 83642 Fire Station 5: 6001 N. Linder Rd. ttleridian, lD 83646 NOTES: 1. A City permit must be obtained. The permit will be a no-cost permit. 2. All work shall be completed during normal business hours, I\4onday through Friday 8am - 5pm. After hours work needs to be scheduled in advance. 3. Required start date for diesel exhaust removal system installation is not to exceed 90 calendar days after Notice to Proceed. 4. lnstallation/construction may not exceed 5 calendar days per Fire Station to minimize disruption. 5. Within 10 days for the award, the successful bidder will submit a work schedule to the Project Manager for approval. 6. Substantial Completion date is 120 calendar days from date of Notice to Proceed. Final Completion date is 150 days from date of Notice to Proceed. Liquidated damages in the amount of $500.00 per day past the Substantial and Final Completion dates will be accessed. See separate documents provided in RFP: PLANS NAIVIE BY ZGA Architects & Planners (5 or pases) FIRE STATION DIESEL EXHAUST REMOVAL SYSTEIVI Project 1 1019 page 14 of 18 Meridian City Council Meeting Agenda February 26, 2019 – Page 211 of 340 Exhibit B MILESTONE / PAYMENT SCHEDULE Total and complete compensation for this Agreement shall not exceed $187,569.04. A. FIRE STATION DIESEL EXHAUST REMOVAL SYSTEM Project 11019 120 Days from Notice to Proceedlt/ilestone 1 Substantial Completion Final Completion 150 Days from Notice to ProceedMilestone 2 Contract includes furnishing all labor, materials, equipment, and incidentals as required for the above named project per RFP# FD-1913-1 1 019. NOT TO EXCEED CONTRACT TOTAL $182-569J4 Contract is a not to exceed amount. Line item pricing below wilt be used for invoice additional increases or decreases in work requested by city. The City will pay the contractor based on item of work in accordance with the contract documents verification and any actual quantities of each Unit Unit PriceDescriptionQuantityItem No. STATION 1 2 Ea Sg,tzz.oo1 SSRTU-721 MagneGrip 72 ft. straight suction rail, includes support legs, one crab, tailpipe adapter, end cap, hose, high temp solid blue lower hose, pressure sensor, standard transmitter, balancer and rubbe r I'i ps . 2 SSRM-361 lt/agneGrip 36 ft. straight suction rail, includes support legs, one crab, tailpipe adapter, end cap, hose, high temp solid blue lower hose, pressure sensor, standard transmitter, balancer and rubbe r I'i ps . 1.Ea S6,ss7.oo 3 600701-01 tt/agneGrip photo eye assemblies, laser beam alignment, signal and output indicator LED's, with mountinq brackets. 2 So.oo 4 MagneGrip misc. tailpipe reducers and clamps 3 Sos.oo 5 CF363-5 MagneGrip Cincinnati fan/motor assembly, 5 HP, three phase, 3300 CFM at 6" sp, 12" inlet and outlet. 1 S3,9o7.oo 6 500179-05 MagneGrip control panel, wireless capabilities, stop button, UL certified, NEtvlA 4 enclosure, variable timer, compatible with the above motor and fan. 1 Sr,++o.oo page15of18 Meridian City Council Meeting Agenda February 26, 2019 – Page 212 of 340 7 500157-12 tt/agneGrip 12" up blast and rain damper, galvanized 1 s38s.00 8 500151-12 MagneGrip 12" x 36" exhaust silencer Sgoo.oo 9 530022-08 MagneGrip 8" blast gate, oalvanized 5 Sor.oo 10 500155-03 MagneGrip 8" tapered suction rail plenum 5 s160.00 11 lnstall includes: travel, equipment installation, equipment rental, electrical, spiral duct, start up, calibration, and training 1,LS 5t2,443.1,6 T2 Estimated freight 1 LS S1,soo.oo Bonds 1 LS Sr,sog.oo s48,179.16 STATION 2 1 SSRM-481 MagneGrip 48 ft. straight suction rail, includes support legs, one crab, tailpipe adapter, end cap, hose, high temp solid blue lower hose, pressure sensor, standard transmitter, balancer and rubber lips. 2 EA 57,437.00 2 MagneGrip photo eye assemblies, laser beam alignment, signal and output indicator LED's, with mounting brackets. 2 EA So.oo 3 MagneGrip misc. tailpipe reducers and clamps 2 EA Sos.oo 4 CF363-3 MagneGrip Cincinnati fan/motor assembly, 3 HP, three phase, 2100 CFM at 6" sp, 10" inlet and outlet. t EA S3,se2.oo 5 500177-05 UL certified, NEIVIA 4 enclosure, variable timer, compatible with the above motor and fan. 1 EA S1,39o.oo 5 500157-10 MagneGrip 10" up blast and rain damoer. oalvanized 1 EA 533s.00 7 500151-10 MagneGrip 10" x 30" exhaust silencer t EA S68s.oo 8 530022-08 MagneGrip 8" blast gate, qalvanized 4 EA Sor.oo 9 500155-03 ti/agneGrip 8" tapered suction rail plenum 4 EA S160.oo 10 lnstall includes: travel, equipment installation, equipment rental, electrical, spiral duct, start up, calibration, and traininq. 1 LS s10,860.94 11 Estimated freight 1 LS s1,000.00 Bonds 1,LS S1,1oo.s3 FIRE STATION 2 TOTAL $34,847.47 FIRE STATION 3 1 SSRM-48'l IMagneGrip 48 ft. straight suction rail, includes support legs, one crab, tailpipe 2 EA $7,437.00 FIRE STATION DIESEL EXHAUST REMOVAL SYSTEM Project 11019 page 16 of '18 FIRE STATION 1 TOTAL Meridian City Council Meeting Agenda February 26, 2019 – Page 213 of 340 adapter, end cap, hose, high temp solid blue lower hose, pressure sensor, standard transmitter, balancer and rubber lips. 2 600701 -01 IVagneGrip photo eye assemblies, laser beam alignment, signal and output indicator LED's, with mountinq brackets. 2 EA $0.00 3 MagneGrip misc. tailpipe reducers and clamps 2 EA $63.00 4 CF363-3 tr/agneGrip Cincinnati fan/motor assembly, 3 HP, three phase, 2100 CFM at 6" sp, 10" inlet and outlet. 1 EA $3,592.00 5 500177-05 MagneGrip control panel, wireless capabilities, stop button, UL certified, NEMA 4 enclosure, variable timer, compatible with the above motor and fan. 1 EA $1,390.00 6 500157-10 lVagneGrip '10" up blast and rain damper. qalvanized 1 EA $335.00 7 500'151-10 MagneGrip 10" x 30" exhaust silencer 1 EA $685.00 8 530022-08 MagneGrip 8" blast gate, oalvanized 4 EA $61.00 I 500155-03 MagneGrip 8" tapered suction rail plenum 4 EA $160.00 10 lnstall includes: travel, equipment installation, equipment rental, electrical, spiral duct, start up, calibration and training. 1 LS $10,860.94 11 Estimated freight 1 LS $1,000.00 Bonds 1 LS $1,100.53 FIRE STATION 3 TOTAL $34,847.47 FIRE STATION 4 1 SSRM-481 MagneGrip 48 ft. straight suction rail, includes support legs, one crab, tailpipe adapter, end cap, hose, high temp solid blue lower hose, pressure sensor, standard transmitter, balancer and rubber lips. 2 EA $7,437.00 2 600701 -01 MagneGrip photo eye assemblies, laser beam alignment, signal and output indicator LED's, with mountinq brackets. 2 EA 3 MagneGrip misc. tailpipe reducers and clamps 2 EA $63.00 4 CF363-3 tt/agneGrip Cincinnati fanlmotor assembly, 3 HP, three phase, 2100 CFIV at 6" sp, 10" inlet and outlet, 1 EA $3,592.00 5 500177-05 MagneGrip control panel, wireless capabilities, stop button, UL certified, NEMA 4 enclosure, variable timer, com patible with the above motor and fan 1 EA $1,390.00 6 500157-10 MagneGrip 10" up blast and rain 1 EA $335.00 FIRE STATION DIESEL EXHAUST REMOVAL SYSTEM Project 1 1019 page 17 of 18 $o.oo Meridian City Council Meeting Agenda February 26, 2019 – Page 214 of 340 damper, galvanized 7 500151-10 MagneGrip 10" x 30" exhaust silencer 1 EA $685.00 8 530022-08 MagneGrip 8" blast gate, oalvanized 4 EA $61.00 I 500155-03 MagneGrip 8" tapered suction rail plenum 4 EA $160.00 10 lnstall includes: travel, equipment installation, equipment rental, electrical, spiral duct, start up, calibration and traininq. 1 LS $10,860.94 11 Estimated freight 1 LS $1,000.00 Bonds 1 LS $1 ,100.s3 FIRE STATION 4 TOTAL $34,847.47 FIRE STATION 5 1 SSRM-481 tvlagneGrip 48 ft. straight suction rail, includes support legs, one crab, tailpipe adapter, end cap, hose, high temp solid blue lower hose, pressure sensor, standard transmitter, balancer and rubber lips. 2 EA $7,437.00 2 600701 -01 tt/agneGrip photo eye assemblies, laser beam alignment, signal and output indicator LED's, with mountinq brackets. 2 EA $o.oo 3 Ir/agneGrip misc. tailpipe reducers and clamps 2 EA $63.00 4 CF363-3 MagneGrip Cincinnati fan/motor assembly, 3 HP, three phase, 2100 CFM at 6" sp, 10" inlet and outlet. 1 EA $3,5e2.00 6 500177-05 lt/agneGrip control panel, wireless capabilities, stop button, UL ceftified, NEMA 4 enclosure, variable timer, compatible with the above motor and fan. 1 EA $1,390.00 6 500157-10 MagneGrip 10" up blast and rain damper, qalvanized 1 EA $335.00 7 500151-10 MagneGrip 10" x 30" exhaust silencer 1 EA $685.00 8 530022-08 MagneGrip 8" blast gate, oalvanized 4 EA $61.00 9 500155-03 MagneGrip 8" tapered suction rail plenum 4 EA $160.00 10 I nstall includes : travel, equipment installation, equipment rental, electrical, spiral duct, start up, calibration and training. 1 LS $10,860.94 11 Estimated freight 1 LS $1,000.00 Bonds 1 LS $1 ,100.53 FIRE STATION 5 TOTAL $34,847.47 FIRE STATION DIESEL EXHAUST REMOVAL SYSTEM Project 1 1019 page 18 of 18 Meridian City Council Meeting Agenda February 26, 2019 – Page 215 of 340 City Council Regular Meeting February 26, 2019 Agenda Item Number: 10 G Project File Number: Item Title: AP Invoices for Payment 2/27/19 — 1,297,104.13 Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 6.G. Presenter: Estimated Time f or P resentation: Title of I tem - AP Invoices for P ayment 2/27/19 - $1,297,104.13 C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate I nvoices for Payment Cover Memo 2/21/2019 RE V I E WE RS : Department Reviewer Action D ate Clerk.J ohnson, Chris Approved 2/21/2019 - 2:52 P M Meridian City Council Meeting Agenda February 26, 2019 – Page 216 of 340 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund 4345 LINDER ROAD LLC Refund, Surety-2018-0034, Decatur Estates Sub, Release of Su 133,696.14 01 General Fund A-1 HEATING & AIR CONDITIONING heater repair at 8th Street Park 84.00 01 General Fund AATRONICS Labor for Programming of Crosspoint 84 250.00 01 General Fund ACEM 2nd qtr membership contributions FY2019 4,389.37 01 General Fund ADA COUNTY SHERIFF'S OFFICE Inmate Housing for MPD Jan 2019 31.66 01 General Fund ADORAMA, INC Cameras for New CSO's 3,375.40 01 General Fund ALEXANDER CLARK PRINTING Cash Receipts #31501-32500 384.05 01 General Fund ALLEGIANT POWDER COATING, LLC powder coat Farmers Market trailer frames 1,083.26 01 General Fund AMERIGAS 220/propane fill at ST. 5 138.06 01 General Fund BATTERIES PLUS Batteries for Mag-Lights 56.85 01 General Fund BATTERIES PLUS Batteries for Rifle Flashlights 238.80 01 General Fund BATTERIES PLUS Credit Batteries Returned (238.80) 01 General Fund BERRY ELECTRICAL SERVICES, INC.19-0027,FY19 Streetlight Maint 28981B 2/6/19 79.00 01 General Fund BERRY ELECTRICAL SERVICES, INC.19-0027,FY19 Streetlight Maint 30689C 2/5/19 94.00 01 General Fund BERRY ELECTRICAL SERVICES, INC.19-0027,FY19 Streetlight Maint 30691C 2/5/19 196.00 01 General Fund BERRY ELECTRICAL SERVICES, INC.19-0027,FY19 Streetlight Maint 40716C 2/6/19 233.50 01 General Fund BERRY ELECTRICAL SERVICES, INC.19-0027,FY19 Streetlight Maint 40717C 2/6/19 275.00 01 General Fund BERRY ELECTRICAL SERVICES, INC.Streetlight FY19 Insurance Claim 51979C 2/6/19 3,191.00 01 General Fund BILLING DOCUMENT SPECIALISTS 19-0007 FY19 Statement 1/20 & Delinquent Notice Processing 173.90 01 General Fund BOISE MOBILE EQUIPMENT, INC Install visor Light for Unit # 49 386.00 01 General Fund BOISE REFRIGERATION SVC CO 220/Repair oven @ St. 2, igniter 466.49 01 General Fund BOLEN'S CONTROL HOUSE DC latching relays for 8th Street Park door locks - qty 2 124.30 01 General Fund BOLEN'S CONTROL HOUSE truck light upgrade parts - qty 208 63.77 01 General Fund BOLEN'S CONTROL HOUSE wire & wire terminals - qty 110 28.45 01 General Fund BRIGHT IDEAS LIGHTING COMPANY Kleiner parking lot LED upgrades 7,676.08 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Batteries for Unit # 104 324.00 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Catalytic Convertor Replacement for Unit # 131 1,432.97 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Corrected Invoice for LOF, Brakes, Cabin Filter 571.74 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Credit for Double Billing on Inv. # 7089 (785.10) 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Credit for Inv # 7549 Billing Error (500.88) 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Credit for Invoice # 7036, Billing Error (131.83) 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Credit for Invoice # 7058. Unit # 144 (1,143.12) 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Credit for Invoice # 7836- Unit # 100 (610.00) 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Credit for Unit#131 2015 Chevy Tahoe Lic# P1470, Vin#584161 (65.00) 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Credit for Warranty Front Brake Pads Inv # 5968 (108.54) 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Driver Seat Belt Buckle Replacement for Unit # 161 162.68 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Fix Airbag Light, Fix Keyless Entry for Unit # 100 549.00 Date: 2/21/19 02:41:42 PM Page: 1Meridian City Council Meeting Agenda February 26, 2019 – Page 217 of 340 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC LOF & Front Brakes for Unit # 159 592.77 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC LOF, Battery, Trans Cooler Lines & High Beams repair # 143 427.14 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC LOF, Belt and Air Filter for Unit # 163 187.89 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Lof, Cabin Air Filter & Motor Mount for Unit # 165 389.00 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC LOF, Front Brakes, Rear Dif. Fluid, Trans Cooler Lines 939.00 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC LOF, Marker Light, Valve Cover Gasket for Unit # 119 334.87 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC LOF, Rear Shocks & Motor Mount for Unit # 161 615.62 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC LOF, Trans Cooler Lines for Unit # 142 458.93 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC LOF, Wipers, Battery, Brakes, Motor Mount for Unit # 152 858.85 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC LOF, Wipers, Rt Diff Service, Trans Cooler Lines # 141 510.67 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC oil change for fleet truck 2 - license C17280 60.00 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change for Unit # 101 65.00 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change for Unit # 13 55.00 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change for Unit # 130 65.00 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change for Unit # 99 50.00 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change Tire Rotation; Unit#131 2015Chevy Tahoe Lic#P1470 65.00 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Remove/Install Pin Wiring Unit # 100 610.00 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Rt. Pinion Seal & Oil Change for Unit # 140 414.23 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Wiring Repair to Rt. Brake Lamp 153.00 01 General Fund C15 LLC.LD-RSUB-2018-0030 Landscape Assessment; Irrigation Wtr Meter 10,085.47 01 General Fund CALLBACK STAFFING SOLUTIONS, LLC Support Plan less than 100 users (monthly)39.99 01 General Fund Campbell Tractor Co.filters for mowers - qty 18 290.54 01 General Fund CINTAS ear plugs, gloves, glasses, lens wipes - qty 63 675.29 01 General Fund CINTAS gloves & safety glasses - qty 49 278.98 01 General Fund CINTAS various medical supplies for 5 parks - qty 123 706.27 01 General Fund CITY OF BOISE IT COMMUNICATIONS 220/60 radio batteries, 3 speakers, conversion parts & labor 9,741.00 01 General Fund CIVIL SURVEY CONSULTANTS 18-0502 Professional Services During the period of 1/1/19-1/ 508.00 01 General Fund CODE ENFORCEMENT PROFESSIONALS OF IDAHO Registration for CEPI Annual Training & Membership 500.00 01 General Fund EIDEBAILLY 19-0127 Financial Audit Services FY18 40,000.00 01 General Fund ELECTRICAL WHOLESALE SUPPLY CO Kleiner Park restroom lighrts - qty 30 66.52 01 General Fund ELECTRICAL WHOLESALE SUPPLY CO LEDs for all parks - qty 25 187.92 01 General Fund ELECTRICAL WHOLESALE SUPPLY CO motion sensor/photo cell for Settlers Park - qty 1 134.00 Date: 2/21/19 02:41:42 PM Page: 2Meridian City Council Meeting Agenda February 26, 2019 – Page 218 of 340 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund ERS, EMERGENCY RESPONDER SERVICES, INC. Repair Rifle Lock Unit # 103 249.00 01 General Fund FBINAA ASSOCIATES FBINAA Membership dues for T Basterrechea 105.00 01 General Fund FERGUSON ENTERPRISES INC.toilet for Settlers Park - qty 1 178.58 01 General Fund GALL'S INC.Ferronatos Honor Guard Holster 155.50 01 General Fund HARBOR FREIGHT TOOLS lift & tires for carts - qty 9 263.91 01 General Fund HARBOR FREIGHT TOOLS wheels for event carts - qty 4 59.96 01 General Fund HOME DEPOT CREDIT SERVICES 220/credit for tax charged, inv #2223661 (0.96) 01 General Fund HOME DEPOT CREDIT SERVICES 220/Pipe wrench 16.93 01 General Fund HOME DEPOT CREDIT SERVICES Duty Rifle Flashlight Batteries 137.88 01 General Fund HOME DEPOT CREDIT SERVICES materials for Generations Plaza plaques/wall - qty 5 26.66 01 General Fund HOME DEPOT CREDIT SERVICES shelf brackets for restroom supplies - qty 8 55.84 01 General Fund HOME DEPOT CREDIT SERVICES shelf materials for restroom supplies - qty 17 123.44 01 General Fund HOME DEPOT CREDIT SERVICES shelving materials & hammer drill bit - qty 8 104.38 01 General Fund HOME DEPOT CREDIT SERVICES spray paint & primer - qty 7 38.86 01 General Fund HOME DEPOT CREDIT SERVICES tote, impact driving kit, light, level, screwdriver, pliers 335.65 01 General Fund HORIZON DISTRIBUTORS INC air/fuel filters for small engines - qty 39 243.30 01 General Fund HORIZON DISTRIBUTORS INC oil filters for mowers - qty 3 33.27 01 General Fund HORIZON DISTRIBUTORS INC repair parts for small engines - qty 18 628.18 01 General Fund HORIZON DISTRIBUTORS INC small engine parts - qty 14 52.52 01 General Fund HORIZON DISTRIBUTORS INC small engine parts - qty 28 324.80 01 General Fund IDAHO CRIME PREVENTION ASSOC Crime Prevention Annual Membership Dues - 2019 100.00 01 General Fund IDAHO EMPLOYMENT LAWYERS PLLC Cultural investigation 10,540.00 01 General Fund IDAHO POWER Parks, New Well Power at Borup Park 22.90 01 General Fund IDAHO PUBLIC PURCHASING ASSOC IPPA Membership Dues, K.Watts, 12/15/18-12/14/19 30.00 01 General Fund IDAHO PUBLIC PURCHASING ASSOC IPPA Membership Dues, S. Ramirez 12/15/18-12/14/19 30.00 01 General Fund IDAHO TOOL & EQUIPMENT drill press - qty 1 959.00 01 General Fund IDAHO TOOL & EQUIPMENT grinder, saw, sawzall, flashlight, socket set - qty 11 324.15 01 General Fund IDAHO TOOL & EQUIPMENT hammer drill, grinder, saw, battery packs, work lights x 9 1,130.70 01 General Fund IDAHO TOOL & EQUIPMENT pliers & blow guns - qty 8 127.22 01 General Fund IDAHO TOOL & EQUIPMENT sanding belts - qty 25 130.77 01 General Fund INSIGHT ARCHITECTS, pa professional services-ADA Compliance Survey 12/1/18-1/31/19 3,465.00 01 General Fund INTERNATIONAL CODE COUNCIL 2017 NEC code books w/tabs-Electricial Inspectors 336.67 01 General Fund INTERSTATE ALL BATTERY CENTER Batteries for Rifles & Annual Service 31.95 01 General Fund LEXIS NEXIS On line legal research - January, 2019 130.00 01 General Fund LOWE'S 220/Batteries for smoke alarm program 492.66 01 General Fund LOWE'S 220/C/O alarms, qty 2, for Fire Safety Center, Bldg Mtnc 113.92 Date: 2/21/19 02:41:42 PM Page: 3Meridian City Council Meeting Agenda February 26, 2019 – Page 219 of 340 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund LOWE'S 220/clothes washer for St. 3, plus deliv & hoses 450.29 01 General Fund LOWE'S garden hose end sprayers for Renaissance Park - qty 2 7.57 01 General Fund LS REFEREEING 19-0050 basketball officials 1/28-1/31/19 - qty 6 games 375.00 01 General Fund LS REFEREEING 19-0050 Basketball officials 2/4-2/15/19 - qty 15 games 937.50 01 General Fund MERIDIAN DOWNTOWN BUSINESS ASSOCIATION 1 yr membership Meridian Downtown Business 150.00 01 General Fund MERIDIAN VETERINARY CLINIC Vet Care for K9 Gus 187.96 01 General Fund MINUTEMAN, INC.2006 locks for all parks - qty 12 179.40 01 General Fund MINUTEMAN, INC.Grand Master key - qty 1 8.95 01 General Fund MINUTEMAN, INC.keys for dog waste stations - qty 8 18.00 01 General Fund MISTER CAR WASH Fleet Washes for January 2019 150.00 01 General Fund MODERN PRINTERS Business Cards for Churchfield & Whilden 60.00 01 General Fund MODERN PRINTERS Cutting 660 Mayor Tickets 20.00 01 General Fund MODERN PRINTERS Inspector Tag Labels 1,787.00 01 General Fund MODERN PRINTERS print MPR dept. envelopes - qty 1,000 96.00 01 General Fund MOORE & ELIA, LLP annual legal letter 135.68 01 General Fund MOTIONS DANCE STUDIO instructor fee - Ballet,Tap,Jazz,Capoeira,Lyrical,Cheer x 87 2,520.00 01 General Fund OFFICE DEPOT, INC.Marker, Sharpie, Rt Fine R, Tape, Chart 1/16, GlossBla, Ties 46.40 01 General Fund OFFICE DEPOT, INC.Office Supplies;Paper for SOTC Programs & AR Inserts 34.00 01 General Fund OFFICE VALUE - MERIDIAN 3 Hole Punch, Chairmat, Staplers, Envelopes, Pens, Paper 685.77 01 General Fund ON THE SPOT CLEANERS #15 Dry Cleaning PD Uniforms 1,320.00 01 General Fund PETER T MEGIS JR Generations Plaza water feature repair parts 522.50 01 General Fund PLATT ELECTRIC SUPPLY fitting for irrigation controller panel at Settler's Qty 1 8.27 01 General Fund PLAY AND PARK STRUCTURES Grounds-Playground Repair, several selfie swings Qty(3) 4,328.56 01 General Fund REAL ANIMAL MANAGEMENT 19-0141 goose management - January 2019 2,700.00 01 General Fund RODDA PAINT COMPANY block filler & paint supplies for ADA restroom repairs x 5 104.58 01 General Fund SHAW SHOOTING INC.Rifle Course for Sgt. Strolberg 2,400.00 01 General Fund SHRED-IT USA, LLC.Document Shredding January 2019 206.10 01 General Fund SIGNS, ETC CSO Vehicle Graphics Unit # 80 595.00 01 General Fund SIGNS, ETC Graphics on New CSO Truck - Unit # 83 595.00 01 General Fund SIGNS, ETC New CSO Truck Graphics Unit # 82 595.00 01 General Fund SIGNS, ETC signs for trucks 33 & 34 - qty 6 178.00 01 General Fund SIGNS, ETC signs for Trunk or Treat - qty 14 436.10 Date: 2/21/19 02:41:42 PM Page: 4Meridian City Council Meeting Agenda February 26, 2019 – Page 220 of 340 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund SOUTHEASTERN SECURITY CONSULTANTS, INC. background checks for volunteers - qty 2 37.00 01 General Fund SPECIALTY CONSTRUCTION SUPPLY Christmas parade traffic signs, barricades, & mobilization 4,592.80 01 General Fund SPECIALTY CONSTRUCTION SUPPLY holiday lights tear down on 2/2/19 268.25 01 General Fund SPF WATER ENGINEERING, LLC 19-0030 prof svcs-SettlersIrrigationWellEngineering 01/2019 3,281.25 01 General Fund STEELMAN PLUMBING Repair Toilet Leak Lobby Men's Room 97.50 01 General Fund SUNBELT RENTALS manlift for downtown decor removal 2/2-2/4/19 392.43 01 General Fund SYNCB/AMAZON Anker USB 3.0 4-Port Portable Aluminum Hub w/ 2-foot USB 3.0 16.99 01 General Fund SYNCB/AMAZON Etekcity Remote Control Outlet Kit Wireless Light Switch hou 25.48 01 General Fund SYNCB/AMAZON Microsoft Wireless Comfort Desktop 5050 44.80 01 General Fund SYNCB/AMAZON Read Right Pathkleen Laser Printer Cleaning Sheets 11.26 01 General Fund SYNCB/AMAZON sample floating candle for possible event - qty 1 pk 15.89 01 General Fund SYRINGA NETWORKS, LLC 19-0024 Dark Fiber (4Strands)1,150.00 01 General Fund SYRINGA NETWORKS, LLC Internet B/W(100MB)790.00 01 General Fund T-ZERS SHIRT SHOP 19-0217 220/polos, uniforms for admin, qty 20 720.24 01 General Fund T-ZERS SHIRT SHOP 19-0217 220/print MFD logo furnished stock, 53 pieces 238.50 01 General Fund TENZINGA Tenzinga Performance Management Annual License Fee(annual pe 480.00 01 General Fund THE ACTIVITY GROUP SRO Equipment - Gauze Bandages, Tourniquets, Nasal Spray 1,995.00 01 General Fund THE LAND GROUP, INC.professional services for Five Mile Creek H2 Pathway 01/2019 520.00 01 General Fund THE UPS STORE Ground Commercial Tracking# 1ZE786060377895037 16.24 01 General Fund THE UPS STORE Postage to Send Equipment to Vendor for Upgrade 73.45 01 General Fund THE UPS STORE Postage to Ship 4 Surefire Lights back for Repair 11.92 01 General Fund TRANSUNION RISK & ALTERNATIVE DATA SOLUTIONS TLOxp Charges & Credits 212.43 01 General Fund ULTRA TOUCH CAR WASH (2) Ultra Washes - ComDev;Car#2 J.Shane/ Car#3 J.Dart 31.30 01 General Fund ULTRA TOUCH CAR WASH 3 Car Washes; Bldg, ComDev, Dept.19 32.15 01 General Fund ULTRA TOUCH CAR WASH 3 Car Washes; ComDev, Veh#5,Veh#1,Veh#4 267.00 01 General Fund ULTRA TOUCH CAR WASH Basic Car Wash; Veh#7 J. Bartholomew 12.70 01 General Fund ULTRA TOUCH CAR WASH ComDev Car Washes; Vehicles # 2,4,5,7,8 - 3bsc, 1ext, 1spr 67.55 01 General Fund UNIFORMS 2 GEAR 19-0154 Replacement Body Armor -Expired Ballistic Material 18,963.48 Date: 2/21/19 02:41:42 PM Page: 5Meridian City Council Meeting Agenda February 26, 2019 – Page 221 of 340 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund UNIFORMS 2 GEAR OC Holders for Inventory 58.70 01 General Fund USSSOA 19-0051 volleyball officials 1/28-2/1/19 - qty 58 games 1,292.85 01 General Fund USSSOA 19-0051 Volleyball officials 2/11-2/15/19 - qty 42 games 936.20 01 General Fund USSSOA 19-0051 volleyball officials 2/4-2/8/19 - qty 59 games 1,315.14 01 General Fund USSSOA basketball officials 1/28-2/1/19 - qty 3 games 197.58 01 General Fund USSSOA basketball officials 2/4-2/8/19 - qty 3 games 197.58 01 General Fund WAHOOZ FAMILY FUN ZONE 2019 State of the City Event Venue & Accessories 4,700.00 01 General Fund WW GRAINGER, INC 220/Batteries for equip, cleanser-janitorial 71.92 01 General Fund XEROX CORPORATION - PASADENA BOW-588861 220/copier charges, Jan 2019 705.81 01 General Fund XEROX CORPORATION - PASADENA Xerox 7845 base fee 01/2019; click fees 12/20/18-1/22/19 383.06 01 General Fund ZONES Microsoft Extended Hardware Service Plan Extended Service Ag 126.00 Total 01 General Fund 313,524.87 07 Impact Fund CENTURYLINK CLAIMS Discovery Park cable relocation to new ROW 3,500.00 07 Impact Fund KREIZENBECK, LLC 18-0223, 19-0145 CM svcs & gen conditions-Discovery pay #13 21,944.92 07 Impact Fund MDF-MOST DEPENDABLE FOUNTAINS drinking fountains for Discovery Park - qty 3 9,770.00 07 Impact Fund SPF WATER ENGINEERING, LLC 15-0468 prof svcs-Borup well & pump engineering 01/2019 1,544.00 07 Impact Fund THE LAND GROUP, INC.18-0466, 19-0055 A & E svcs-Discovery Park - January 2019 28,952.50 07 Impact Fund US ASSURE INSURANCE SERVICES OF FLORIDA Zurich Bldrs Risk Insurance-Discovery Phase 1 2/1-6/30/19 3,501.00 Total 07 Impact Fund 69,212.42 60 Enterprise Fund 4345 LINDER ROAD LLC Refund, Surety-2018-0034, Decatur Estates Sub, Release of Su 58,899.86 60 Enterprise Fund ACEM 2nd qtr membership contributions FY2019 4,389.38 60 Enterprise Fund ASSE - DUES ASSP dues for TCampbell 195.00 60 Enterprise Fund BILLING DOCUMENT SPECIALISTS 19-0007 FY19 IVR Phone Services, January 2019 1,800.00 60 Enterprise Fund BILLING DOCUMENT SPECIALISTS 19-0007 FY19 Lockbox Payment Processing January 2019 1,540.70 Date: 2/21/19 02:41:42 PM Page: 6Meridian City Council Meeting Agenda February 26, 2019 – Page 222 of 340 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund BILLING DOCUMENT SPECIALISTS 19-0007 FY19 Statement 1/20 & Delinquent Notice Processing 17,073.35 60 Enterprise Fund BOE - Boise Office Equipment XKP547491 Copier Lease 02/01/19-02/28/19 275.80 60 Enterprise Fund BUTLER ACTUATOR SERVICES, LLC Labor & parts to repair actuator valve (4 hrs)1,466.73 60 Enterprise Fund BUTLER ACTUATOR SERVICES, LLC Labor & parts to repair daft actuator valve (4 hrs)2,154.56 60 Enterprise Fund BUTLER ACTUATOR SERVICES, LLC Labor to troubleshoot repair of actuator valve (4 hrs)380.00 60 Enterprise Fund CH2M HILL ENGINEERS, INC 19-0111 SCADA Project Management for Operations 1,527.62 60 Enterprise Fund CIVIL SURVEY CONSULTANTS 17-0015,Water main Rep.,W.Wash/Carlson,survey 1/1-1/31/19 4,324.09 60 Enterprise Fund CIVIL SURVEY CONSULTANTS 18-0130,19-0167,ACHD Linder Utility survey 1/1-1/31/19 847.00 60 Enterprise Fund CIVIL SURVEY CONSULTANTS 18-0312,FY18 Sewer Point repairs 1/1-1/31/19 381.00 60 Enterprise Fund CIVIL SURVEY CONSULTANTS 18-0334,Water Main Ext.Victory/TenMile survey 1/1-1/31/19 4,506.40 60 Enterprise Fund CIVIL SURVEY CONSULTANTS 18-0438,Locust Grove sewer/water main,survey 1/1-1/31/19 766.00 60 Enterprise Fund CIVIL SURVEY CONSULTANTS 18-0446,Sewer Rep. CIPP FY19,survey 1/1-1/31/19 385.00 60 Enterprise Fund CIVIL SURVEY CONSULTANTS 19-0019,ACHD TenMile Water/Sewer Imp.1/1-1/31/19 7,120.00 60 Enterprise Fund CIVIL SURVEY CONSULTANTS FY19,Water consulting,Eng services 1/1-1/31/19 713.00 60 Enterprise Fund COLUMBIA ELECTRIC SUPPLY 600V Class JTD fuses to repair HVAC ventilator (9 qty)115.47 60 Enterprise Fund COLUMBIA ELECTRIC SUPPLY Blower to repair MCC II, motor control center 98.86 60 Enterprise Fund COLUMBIA ELECTRIC SUPPLY Safety switch to repair HVAC ventilator in fermentation bldg 85.29 60 Enterprise Fund CONDOC Multiple Capital Projects document services as of 1/31/19 199.96 60 Enterprise Fund CONTAINER & PACKAGING SUPPLY Sample bottles (3,710 qty)893.86 60 Enterprise Fund D & A DOOR & SPECIALTIES, INC.Labor to repair door lock at Aeration Basin blower bldg 126.50 Date: 2/21/19 02:41:42 PM Page: 7Meridian City Council Meeting Agenda February 26, 2019 – Page 223 of 340 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund D & A DOOR & SPECIALTIES, INC.Labor to repair NE man door lock on Maintenance shop 60.00 60 Enterprise Fund DEPT OF HEALTH & WELFARE NPDES testing (9 qty)675.00 60 Enterprise Fund DYKMAN ELECTRICAL, INC Yaskawa drive to repair HVAC ventilator at fermentation bldg 270.00 60 Enterprise Fund EL-ADA, INC.El-Ada January 2019 91.00 60 Enterprise Fund ERNEST & DONNA CORRIGAN Refund Wat/Sew/Trash; 401 E. Gannett St.79.29 60 Enterprise Fund ERS, EMERGENCY RESPONDER SERVICES, INC. Emergency Light bulbs 78.00 60 Enterprise Fund EWING CO., INC.19-0234,18-0415,18-0448,18-0449 WRRF const. 1/1-1/31/19 657,078.00 60 Enterprise Fund FERGUSON ENTERPRISES INC.Blind flange 135.71 60 Enterprise Fund FISHER SCIENTIFIC Sodium potassium tartrate 248.24 60 Enterprise Fund FRED PRYOR SEMINARS Pryor plus program for DCrossley 199.00 60 Enterprise Fund GRANT MECHANICAL, INC Labor to repair boiler 1 & 2 in Admin bldg (2 hrs)1,425.00 60 Enterprise Fund GRANT MECHANICAL, INC Labor to repair boilers 1 & 2 in Lab bldg (2 hrs)1,875.00 60 Enterprise Fund HACH COMPANY Granular dessicant 45.19 60 Enterprise Fund HACH COMPANY Phosphorous test kit for operations process testing (6 qty) 361.72 60 Enterprise Fund HACH COMPANY Pipet tips (3 qty)89.07 60 Enterprise Fund HOME DEPOT CREDIT SERVICES 17 Spring Storage Clip Bar 50.88 60 Enterprise Fund HOME DEPOT CREDIT SERVICES Nitrile & latex gloves, paper towels, deicer, wipes (11 qty) 89.79 60 Enterprise Fund HOME DEPOT CREDIT SERVICES PSI tank & tee to expand cold water line in Maintenance shop 44.43 60 Enterprise Fund HOME DEPOT CREDIT SERVICES Shop vac for sandblast cabinet 119.00 60 Enterprise Fund HUMPHREY PROPERTY MGMT Refund Wat/Sew/Trash, 300 N. Meridian Rd.30.44 Date: 2/21/19 02:41:42 PM Page: 8Meridian City Council Meeting Agenda February 26, 2019 – Page 224 of 340 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund IAN BIDDLE Reimbursement: Safety Boot, Timberland Men's I.Biddle 127.25 60 Enterprise Fund INTERSTATE ALL BATTERY CENTER 6V 8AH Pure 250 faston cel (4 qty)141.00 60 Enterprise Fund INTERSTATE ALL BATTERY CENTER 6V lantern batteries (24 qty)56.16 60 Enterprise Fund INTERSTATE ALL BATTERY CENTER Credit for batteries never received (24 qty)(56.16) 60 Enterprise Fund INTERSTATE ALL BATTERY CENTER New battery for Operations truck C14002 109.67 60 Enterprise Fund JAN MUSSER Refund Wat/Sew/Trash; 219 E. Rio Colinas Dr.92.38 60 Enterprise Fund JUB ENGINEERS 19-074,19-0208 OnCall Master Plan WW 11/4-12/31/18 23,350.20 60 Enterprise Fund LAYNE of IDAHO, INC.Well 20B,Assessment,pull pump as of 2/1/19 4,183.60 60 Enterprise Fund LOWE'S Fridge Filter, Water Testing Rags Qty 2 86.33 60 Enterprise Fund MARIA PICONE Refund Wat/Sew/Trash; 1042 N. Stonehenge Way 64.85 60 Enterprise Fund MINUTEMAN, INC.Labor & part to repair lock on daft control bldg 244.95 60 Enterprise Fund MODERN PRINTERS Blank card stock 123.00 60 Enterprise Fund MOUNTAIN WATERWORKS, INC 18-0116,Well 28 treatment,design service as of 1/18/19 55,102.78 60 Enterprise Fund MOUNTAIN WATERWORKS, INC 19-0123,Well 28 treatment,design service as of 1/18/19 1,815.00 60 Enterprise Fund MSC INDUSTRIAL SUPPLY CO.Clear vinyl tubing (25 qty)6.50 60 Enterprise Fund MSC INDUSTRIAL SUPPLY CO.Nitrile gloves-size XLG Black (20 qty)137.80 60 Enterprise Fund MSC INDUSTRIAL SUPPLY CO.Nuts & bolts for stock (920 qty)243.59 60 Enterprise Fund O'REILLY AUTO PARTS Cup brush & bed armor (2 qty)18.98 60 Enterprise Fund O'REILLY AUTO PARTS Polish for Collections hydrocleaners & vehicles (2 qty)19.98 60 Enterprise Fund OFFICE DEPOT, INC.Packing tape (1 pk)23.50 Date: 2/21/19 02:41:42 PM Page: 9Meridian City Council Meeting Agenda February 26, 2019 – Page 225 of 340 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund OFFICE DEPOT, INC.Return Adhesive Spray, typo entered add'l $.10 (0.10) 60 Enterprise Fund OFFICE VALUE - MERIDIAN Business card holder, copier paper, clipboards, (11 qty)147.77 60 Enterprise Fund OFFICE VALUE - MERIDIAN Dry erase erasers & USB drives (10 qty)72.70 60 Enterprise Fund OVERHEAD DOOR COMPANY Labor to repair wire on garage door-Collections 95.00 60 Enterprise Fund PLATT ELECTRIC SUPPLY Electronic ballast (3 qty)41.28 60 Enterprise Fund PLATT ELECTRIC SUPPLY Panel to install electrical controls for new mixers (104 qty 41.30 60 Enterprise Fund PLATT ELECTRIC SUPPLY Vent drain to install heater & condensation vent 93.77 60 Enterprise Fund PLATT ELECTRIC SUPPLY WRRF Centrate Mod.electrical parts 2/1/19 258.78 60 Enterprise Fund PLATT ELECTRIC SUPPLY WRRF Centrate Modification, Parts strapping 2/5/19 70.42 60 Enterprise Fund POLYDYNE INC 19-009 Polymer (34,500 lbs)41,779.50 60 Enterprise Fund POST DRILLING Well 20B,Assessment drilling services as of 1/31/19 6,000.00 60 Enterprise Fund ROBERTSON SUPPLY, INC.Multi Function Valve Qty 10 3,310.00 60 Enterprise Fund RUTH MURBOITIO Refund Wat/Sew/Trash; 1752 SE 5th way 100.83 60 Enterprise Fund SHRED-IT USA, LLC.Document Shredding January 2019 130.85 60 Enterprise Fund SIGNS, ETC Labor for vehicle lettering & reflective graphics 380.00 60 Enterprise Fund SPECIALTY PLASTICS & FAB, INC Adapters, bushing, reducer bushings & nipple (17 qty)98.37 60 Enterprise Fund STEELMAN PLUMBING Repair & Parts for repair of Water Heater @ Admin Bldg 328.50 60 Enterprise Fund SYNCB/AMAZON Cell phone case & screen protector for TParks (2 qty)24.87 60 Enterprise Fund SYNCB/AMAZON Cell phone case for EMunoz 23.99 60 Enterprise Fund SYNCB/AMAZON Cell phone case for TBernard 23.99 Date: 2/21/19 02:41:42 PM Page: 10Meridian City Council Meeting Agenda February 26, 2019 – Page 226 of 340 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund SYNCB/AMAZON Cell phone case for WMusick 25.99 60 Enterprise Fund SYNCB/AMAZON Flashlights for Operations (1 pk)53.90 60 Enterprise Fund SYNCB/AMAZON Pump for maintenance group's PW Week Expo display 280.00 60 Enterprise Fund T-ZERS SHIRT SHOP Clothing for RRhoads & ADarby (5 qty)115.55 60 Enterprise Fund T-ZERS SHIRT SHOP Hooded jacket for Dave Heaton 62.50 60 Enterprise Fund THE UPS STORE NPDES sample shipping 115.45 60 Enterprise Fund USA BLUEBOOK SS gauge 89.95 60 Enterprise Fund WW GRAINGER, INC High cap pleated HVAC filters (12 qty)62.34 60 Enterprise Fund WW GRAINGER, INC Hydronic circulating pump to repair blending boiler 3 964.09 60 Enterprise Fund WW GRAINGER, INC Worm gear clamp & clear tydon tubing (2 qty)159.41 60 Enterprise Fund XEROX CORPORATION - PASADENA 8TB570607 b/w (590 qty) & color (1,100 qty) images 57.95 60 Enterprise Fund XEROX CORPORATION - PASADENA 8TB576316 b/w (1,781 qty) & color (118 qty) images 14.81 60 Enterprise Fund XEROX CORPORATION - PASADENA LX7658362 monthly copier lease for Jan 2019 141.53 Total 60 Enterprise Fund 914,366.84 Report Total 1,297,104.13 Date: 2/21/19 02:41:42 PM Page: 11Meridian City Council Meeting Agenda February 26, 2019 – Page 227 of 340 City Council Regular Meeting February 26, 2019 Agenda Item Number: 7 Project File Number: Item Title: Items Moved from Consent Agenda Meeting Notes: City Council Regular Meeting February 26, 2019 Agenda Item Number: 8 A Project File Number: Item Title: Parks and Recreation Commission Annual Report Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 8.A . Presenter: Estimated Time f or P resentation: Title of I tem - Parks and Recr eation Commission Annual Report C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate A nnual R eport B ackup Material 2/21/2019 RE V I E WE RS : Department Reviewer Action D ate Clerk.Coles, C.J ay Approved 2/21/2019 - 4:16 P M Meridian City Council Meeting Agenda February 26, 2019 – Page 228 of 340 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a F e b r u a r y 2 6 , 2 0 1 9 – P a g e 2 2 9 o f 3 4 0 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a F e b r u a r y 2 6 , 2 0 1 9 – P a g e 2 3 0 o f 3 4 0 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a F e b r u a r y 2 6 , 2 0 1 9 – P a g e 2 3 1 o f 3 4 0 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a F e b r u a r y 2 6 , 2 0 1 9 – P a g e 2 3 2 o f 3 4 0 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a F e b r u a r y 2 6 , 2 0 1 9 – P a g e 2 3 3 o f 3 4 0 City Council Regular Meeting February 26, 2019 Agenda Item Number. Project File Number: Item Title: Transportation Commission Annual Report Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 8.B . Presenter: Estimated Time f or P resentation: Title of I tem - T ransportation Commission Annual Report C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate A nnual R eport B ackup Material 2/7/2019 RE V I E WE RS : Department Reviewer Action D ate Clerk.Coles, C.J ay Approved 2/21/2019 - 4:16 P M Meridian City Council Meeting Agenda February 26, 2019 – Page 234 of 340 Date: January 7, 2019 To: Mayor and City Council From: Meridian Transportation Commission - David Ballard, Chair - Stephen Lewis, Vice Chair - Tracy Hopkins - Ryan Hall - Ryan Lancaster - Britton Davis & Charlene Pederson - Brian Leisle - David McKinney - Brent Knezacek & Tricia Matthews RE: 2018 Annual Report The Transportation Commission was formed in February, 2013 with Ordinance No. 13-152. The Commission consists of nine appointed commissioners and meets on the first Monday of each month (except September when we meet on the second Monday) in Council Chambers. Councilman Luke Cavener and representatives from ITD District 3, ACHD, COMPASS, VRT, and the West Ada School District serve as ex-officio members. Planning Division Manager Caleb Hood provides staff support, Sgt. Stacy Arnold provides regular updates from the Police Department perspective, and Ted Baird, Deputy City Attorney, provides legal guidance. City Staff provides monthly updates to the Commission regarding the progress of projects that were in construction or were soon to be constructed. Additional City staff, the public and other staff from the ex-officio agencies interact with the Commission from time-to-time. For the second consecutive year, Commissioner David Ballard was elected Chair and Stephen Lewis, Vice- Chair of the Commission for 2018. In 2018, the Commission saw two members vacate: Brent Knezacek and Youth Commissioner Britton Davis. Two new Commissioners were appointed in 2018: Tricia Matthews and Youth Commissioner Charlene Pedersen. The Transportation Commission (TC) spent quite a bit of time in 2018 discussing both short and long term transportation goals for the City (and the region), planning and prioritization of projects within Meridian, transit service planning, addressing school zone issues, and developing potential policy/code changes. A more comprehensive summary of business conducted by the Commission in 2018 is outlined below. In January, the Commission began streaming their meetings live on the City’s YouTube channel. COMPASS Staff, Liisa Itkonen, provided the Commission with an update on the Freight Corridor Study. The Commission discussed a request for better crosswalks and connections to the new YMCA in south Meridian from the homes in Tuscany Subdivision. The Commission began the prioritization of proposed roadway, intersection, and Community Program projects for consideration in ACHD’s IFYWP. The Chair and Vice-Chair were elected. In February, Shawn Martin from ACHD provided speed limit study results in south Meridian (Lake Hazel, Eagle and Franklin) with recommended speed limit changes. Stephen Hunt, VRT, presented on their transit plan, ValleyConnect 2.0. David Corcoran from ACHD presented about their Pedestrian Advisory Group Meridian City Council Meeting Agenda February 26, 2019 – Page 235 of 340 (PAG) and the request to have a Meridian representative (Stephen Lewis volunteered and was subsequently recommended by the Mayor and approved by the ACHD Commission). A request to evaluate the need for a crosswalk on River Valley Street at the Boise Co-Op was heard. The Commission finalized roadway, intersection and Community Program priorities for 2018 and voted to send them on to Council for approval. In March, the Transportation Commission received information from Erika Bowen, ITD District 3 Traffic Engineer, about the upcoming South Meridian Road (SH-69) project, including striping and median changes near the Overland Road intersection. Shawn Martin from ACHD provided pedestrian counts at the Co-Op/River Valley Street intersection. Megan Colford with LimeBike presented on her company’s bike share program and their interest in Meridian and Ada County. In April, the Commission received an update on a change to the signal timing and signal plan for Meridian Road, including the pedestrian hybrid beacon behind City Hall. Edinson Bautista from ACHD gave the Commission an update on the ACHD Master Street Map, including changes and how the Map is used. It was noted that the comment period for e-bikes/scooters was open and occurring at the County Courthouse. During the May meeting, the Commission discussed some potential speed limit changes around The Village and Kleiner Park (Records and River Valley). The Commission received a report from Tim Curns at ACHD about school zone design and what factors ACHD uses. City Staff informed the Commission that Logan-Simpson would be working to help the City develop a new Comprehensive Plan. The June Transportation Commission meeting was cancelled. During the July 9 th Transportation Commission meeting, some concerned neighbors in the Spurwing Subdivision addressed the Commission about traffic on Balata Court. There is a gated connection between Spurwing Greens and Spurwing that is being used more frequently than they would prefer. An update on Communities in Motion 2040 2.0 was given by Liisa Itkonen with COMPASS and an update on ValleyConnect 2.0 was given by Brian Parker with VRT. The Commission voted to form a School Zone Committee. In August, the Commission heard from Meridian Police Corporal Kevin Wilson about how the electronic No Right Turn blank-out signs at the Eagle/Ustick intersection were functioning. The Commission received an update about the Initial Draft of ACHD’s 2019-2023 Integrated Five-Year Work Plan. This was Youth Commissioner Britton Davis’s last meeting. For the September meeting, the Commission took a field trip to the Harvest Transit offices. The mobile tour included a hands-on examination of the vans and their capabilities, as well as a tour of how vans are dispatched and the driver’s lounge. This was Commissioner Brent Knezacek’s last meeting. In October, the Commission heard from Nick Rhode about cut-through traffic and parking concerns in Paramount Subdivision, south of Rocky Mountain High School. Mr. Dave Galligher also addressed the Commission, requesting the City consider prohibiting compression brakes. The Commission also asked for a speed study to be done on the recently opened section of Pine Avenue, east of Main Street. Meridian City Council Meeting Agenda February 26, 2019 – Page 236 of 340 In November, Tricia Matthews joined the Commission. An update was provided from Commissioner Lancaster about work the School Zone Committee had done recently. City Staff provided an update on the status of development of the City’s new Comprehensive Plan. A motion was passed referring consideration of an Ordinance restricting use of Compression Brakes. December 3rd was the last meeting of the Commission for 2018. The December agenda included a discussion about whether the City should designate truck routes, a concern about busing in south Meridian, and a brief discussion about the End of Year Report. The Commission is grateful for the opportunity to provide service to the citizens of Meridian and to actively shape the transportation systems of our City. Meridian City Council Meeting Agenda February 26, 2019 – Page 237 of 340 City Council Regular Meeting February 26, 2019 Agenda Item Number: 9 A Project File Number: Item Title: Resolution No. 19-2130 Meeting Notes: Appointing Michael Venard as Youth Commissioner to the Meridian Transportation Commission Y APPROVED I TEM SHEET C ouncil Agenda I tem - 9.A . Presenter: M ayor D e Weerd Estimated Time f or P resentation: 2 minutes Title of I tem - Resolution No. 19-2130: A Resolution Appointing M ichael Venard as Youth C ommissioner to the M eridian T ransportation C ommission. Michael Venard A ppointment to Transportation C ommission C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate Resolution - Venard A ppointment Resolution 2/19/2019 Venard Application B ackup Material 2/19/2019 RE V I E WE RS : Department Reviewer Action D ate L egal.J ohnson, Chris Approved 2/19/2019 - 5:18 P M L egal.A lbertson, Michelle Approved 2/19/2019 - 5:31 P M Meridian City Council Meeting Agenda February 26, 2019 – Page 238 of 340 CITY OF MERIDIAN RESOLUTION NO. 19-2130 BY THE CITY COUNCIL: BERNT, BORTON, CAVENER, MILAM, PALMER, LITTLE ROBERTS A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF MERIDIAN, APPOINTING MICHAEL VENARD AS A YOUTH MEMBER TO THE MERIDIAN TRANSPORTATION COMMISSION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Meridian City Code Title 2, Chapter 7 establishes the Meridian Transportation Commission; WHEREAS, Meridian City Code Section 2-1-1 establishes roles, responsibilities, membership and terms of appointment for all Meridian City Commissions; WHEREAS, the City Council of the City of Meridian recognizes and values the unique perspective and input of the youth of the Meridian community as it pertains to transportation within the City, and to that end Meridian City Code § 2-1-1(c)(2) states that a youth member may be appointed to Commissions; WHEREAS, the City Council of the City of Meridian deems the appointment of Michael Venard to the Meridian Transportation Commission, to be in the best interest of the City of Meridian; and NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO: Section 1. That, pursuant to Meridian City Code §2-1-1, Michael Venard is hereby appointed as Youth Member of the Meridian Transportation Commission, for a term to expire on August 31, 2019. Section 2. That this Resolution shall be in full force and effect immediately upon its adoption and approval. h ADOPTED by the City Council of the City of Meridian, Idaho, this 2t.�day of February, 2019. APPROVED by the Mayor of the City of Meridian, Idaho, this 20�1 day of February, 2019. APPROVED: TO AUG a T Weerd ATTEST: E�Sr 1Cily or w By. IDIA C a Cole City N IDAHO SEAL MICHAEL VENARD - YOUTH COMMISSIONER APPoft OR MERIDIAN TRANSPORTATION COMMISSION Page 1 of 1 Meridian City Council Meeting Agenda February 26, 2019 – Page 240 of 340 Meridian City Council Meeting Agenda February 26, 2019 – Page 241 of 340 City Council Regular Meeting February 26, 2019 Agenda Item Number: 9 B Project File Number: Item Title: Resolution No. 19-2131 Meeting Notes: Appointing Lynn Smith to Seat 1, Bonnie Griffith to Seat 4, Leslie Mauldin to Seat 5 and Maria Tzompa to Seat 6 of the Meridian Arts Commission Ci✓ p���0ifE6 I TEM SHEET C ouncil Agenda I tem - 9.B . Presenter: M ayor D e Weerd Estimated Time f or P resentation: 2 minutes Title of I tem - Resolution No. 19-2131: A Resolution Appointing Lynn S mith to S eat 1, Bonnie Griffith to Seat 4, L eslie M auldin to S eat 5 and M aria T zompa to S eat 6 of the M eridian Arts C ommission. R eso appointing Smith, Griffith, Mauldin and T zompa to MA C. C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate Reso f or Arts C ommission A ppointments Resolution 2/19/2019 S mith Application B ackup Material 2/19/2019 G rif f ith application B ackup Material 2/19/2019 Maultin Application B ackup Material 2/19/2019 T zompa A pplication B ackup Material 2/19/2019 RE V I E WE RS : Department Reviewer Action D ate L egal.J ohnson, Chris Approved 2/19/2019 - 5:19 P M L egal.A lbertson, Michelle Approved 2/19/2019 - 5:31 P M Meridian City Council Meeting Agenda February 26, 2019 – Page 243 of 340 CITY OF MERIDIAN RESOLUTION NO. 19-2131 BY THE CITY COUNCIL: BERNT, BORTON, CAVENER, MILAM, PALMER, LITTLE ROBERTS A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF MERIDIAN, REAPPOINTING BONNIE GRIFFITH TO SEAT 4 AND LESLIE MAULDIN TO SEAT 5 AND APPOINTING LYNN SMITH TO SEAT 1 AND MARIA TZOMPA TO SEAT 6 OF THE MERIDIAN ARTS COMMISSION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Meridian City Code § 2-1-1 establishes the Meridian Arts Commission, its members and terms of their appointments; and WHEREAS, Bonnie Griffin is currently in Seat 4 of the Meridian Arts Commission and Leslie Mauldin is currently in Seat 5 of the Meridian Arts Commission; and WHEREAS, Seat 1 and 6 of the Meridian Arts Commission are currently vacant; and WHEREAS, the Mayor and City Council of the City of Meridian deem the reappointment of Bonnie Griffith to Seat 4 and Leslie Mauldin to Seat 5 and the appointment of Lynn Smith to Seat 1 and Maria Tzompa to Seat 6 of the Meridian Arts Commission to be in the best interest of the Meridian Arts Commission and of the City of Meridian; NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO: Section 1. That pursuant to Meridian City Code § 2-1-1 Bonnie Griffin is re -appointed to Seat 4 and Leslie Mauldin is re -appointed to Seat 5 of the Meridian Arts Commission, for terms to expire February 28, 2022. Section 2. That pursuant to Meridian City Code § 2-1-1, Lynn Smith is appointed to Seat 1 of the Meridian Arts Commission, for a term to expire February 29, 2020. Section 3. That pursuant to Meridian City Code § 2-1-1, Maria Tzompa is appointed to Seat 6 Meridian Arts Commission, for a term to expire February 28, 2022. Section 3. That this Resolution shall be in full force and effect immediately upon its adoption and approval. ADOPTED by the City Council of the City of Meridian, Idaho, this 2lPday of February, 2019. APPROVED by the Mayor of the City of Meridian, Idaho, thisa_lt" day of February, 2019. O f-p7ED AUG` APPROVED: o+ s ; ATTES a`' '� o ty of 0 0' 1 E� i IDIAN*,1 IDAHO Mayor y de Weerd SEAL �/ J y Col RESOLUTION APPOINTING GRIFFITH, SMITH, MAU�ND TZOMPA -MERIDIAN ARTS COMMISSION Meridian City Council Meeting Agenda February 26, 2019 – Page 245 of 340 Meridian City Council Meeting Agenda February 26, 2019 – Page 246 of 340 Meridian City Council Meeting Agenda February 26, 2019 – Page 247 of 340 Meridian City Council Meeting Agenda February 26, 2019 – Page 250 of 340 Meridian City Council Meeting Agenda February 26, 2019 – Page 251 of 340 Meridian City Council Meeting Agenda February 26, 2019 – Page 256 of 340 Meridian City Council Meeting Agenda February 26, 2019 – Page 257 of 340 City Council Regular Meeting February 26, 2019 Agenda Item Number: 9 C Project File Number: Item Title: Resolution 19-2132 A Resolution Appointing Treg Bernt to Seat 6 on the board of the Meridian Development Corporation Meeting Notes: f3Ltf,q - 146Y-1-6',1\) I TEM SHEET C ouncil Agenda I tem - 9.C. Presenter: Estimated Time f or P resentation: Title of I tem - Resolution No. 19-2132: A Resolution Appointing T reg B ernt To Seat 6 On the B oard Of T he M eridian Development C orporation. C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate Resolution Resolution 2/22/2019 RE V I E WE RS : Department Reviewer Action D ate Clerk.J ohnson, Chris Approved 2/22/2019 - 11:34 A M Meridian City Council Meeting Agenda February 26, 2019 – Page 261 of 340 CITY OF MERIDIAN RESOLUTION NO. 19-2132 BY THE CITY COUNCIL: BERNT, BORTON, CAVENER, LITTLE ROBERTS, MILAM, PALMER A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF MERIDIAN APPOINTING TREG BERNT TO SEAT 6 OF BOARD OF THE MERIDIAN DEVELOPMENT CORPORATION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, pursuant to Idaho Code § 50-2704, Meridian City Code § 1-13-4 charges the full City Council with appointment of members to the Board of the Meridian Development Corporation; and WHEREAS, Seat 6 of the Board of the Meridian Development Corporation is currently vacant; and WHEREAS, the Mayor and City Council find that it is in the best interest of the people of Meridian to appoint Treg Bernt to Seat 6 of the Board of the Meridian Development Corporation. NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO: Section 1. That Treg Bernt is hereby appointed to Seat 6 of the Board of the Meridian Development Corporation for a term to run through August 31, 2019. Section 2. That this Resolution shall be in full force and effect immediately upon its adoption and approval. 2019. ADOPTED by the City Council of the City of Meridian, Idaho, this 2.(v ' day of February, APPROVED by the Mayor of the City of Meridian, Idaho, this 2,041day of February, 2019. APPROVED: Mayor T& • - ED AU o�QOaPTGUsr� 2� w CVc uy of 1E IDIANj&— IDAHO k SEAL 4) ATTES C. ay Coles, y Clerk RESOLUTION APPOINTING TREG BERNT TO SEAT OF MERIDIAN DEVELOPMENT CORPORATION PAGE 1 OF 1 City Council Regular Meeting February 26, 2019 Agenda Item Number: 9 D Project File Number: H-2019-0002 Item Title: Findings of Fact, Conclusions of Law for Cope Collision Meeting Notes: By Mussell Construction, Inc. Located at 1724 E. Franklin Rd. c✓ I TEM SHEET C ouncil Agenda I tem - 9.D. Presenter: Estimated Time f or P resentation: Title of I tem - F indings of F act, C onclusions of L aw for Cope Collision (H-2019-0002) by M ussell C onstruction, Inc., L ocated at 1724 E , F ranklin Rd. C lick Here for A pplication Materials C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate Memo to Council Cover Memo 2/21/2019 F indings Findings/Orders 2/21/2019 E xhibit A E xhibit 2/21/2019 RE V I E WE RS : Department Reviewer Action D ate Clerk.J ohnson, Chris Approved 2/21/2019 - 9:16 A M Meridian City Council Meeting Agenda February 26, 2019 – Page 263 of 340 February 26, 2019 MEMORANDUM TO: City Council CC: City Clerk, Bill Nary FROM: Stephanie Leonard, Associate City Planner RE: Cope Collision (H-2019-0002) February 5th, City Council Meeting On February 5th, the City Council heard and approved this project to allow the applicant to modify an existing development agreement (DA. Inst. No. 2018-027680, H-2017-0157) to change conceptual building elevations and the property owner. The City Council determined the proposed elevations complied with the Architectural Standards Manual and recommended the applicant work with staff to finalize elevations based on staff recommendation and through the design review process. The property was originally owned by one property owner (Kobe) but has recently been sold to two (2) different owners. After the public hearing and discussions with the applicant, the MDA was intended to omit the subject property from the existing agreement. This was not disclosed as part of the public record. The staff report has been updated to include the new legal description of the property that is subject to the new DA. Staff recommends that the Findings for the project be removed from the consent agenda to make Council aware of the additional request and update the Findings and staff report accordingly before the Council’s action. Meridian City Council Meeting Agenda February 26, 2019 – Page 264 of 340 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2019-0002 - 1 - CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER In the Matter of the Request for a modification to an existing development agreement for the purpose of removing concept building elevations from the agreement and to omit the subject property from the existing agreement to enter into a new agreement, by Mussell Construction, Inc. Case No(s). H-2019-0002 For the City Council Hearing Date of: February 5, 2019 (Findings on February 26, 2019) A. Findings of Fact 1. Hearing Facts (see attached Staff Report for the hearing date of February 5, 2019, incorporated by reference) 2. Process Facts (see attached Staff Report for the hearing date of February 5, 2019, incorporated by reference) 3. Application and Property Facts (see attached Staff Report for the hearing date of February 5, 2019, incorporated by reference) 4. Required Findings per the Unified Development Code (see attached Staff Report for the hearing date of February 5, 2019, incorporated by reference) B. Conclusions of Law 1. The City of Meridian shall exercise the powers conferred upon it by the “Local Land Use Planning Act of 1975,” codified at Chapter 65, Title 67, Idaho Code (I.C. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code codified at Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has, by ordinance, established the Impact Area and the Amended Comprehensive Plan of the City of Meridian, which was adopted April 19, 2011, Resolution No. 11-784 and Maps. 3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A. 4. Due consideration has been given to the comment(s) received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction. 5. It is found public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. 6. That the City has granted an order of approval in accordance with this Decision, which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant, the Community Development Department, the Public Works Department and any affected party requesting notice. Meridian City Council Meeting Agenda February 26, 2019 – Page 265 of 340 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2019-0002 - 2 - 7. That this approval is subject to the Conditions of Approval all in the attached Staff Report for the hearing date of February 5, 2019, incorporated by reference. The conditions are concluded to be reasonable and the applicant shall meet such requirements as a condition of approval of the application. C. Decision and Order Pursuant to the City Council’s authority as provided in Meridian City Code § 11-5A and based upon the above and foregoing Findings of Fact which are herein adopted, it is hereby ordered that: 1. The applicant’s request for MDA is hereby approved per the conditions of approval in the Staff Report for the hearing date of February 5, 2019, attached as Exhibit A. D. Notice of Applicable Time Limits Notice of Preliminary Plat Duration Please take notice that approval of a preliminary plat, combined preliminary and final plat, or short plat shall become null and void if the applicant fails to obtain the city engineer’s signature on the final plat within two (2) years of the approval of the preliminary plat or the combined preliminary and final plat or short plat (UDC 11-6B-7A). In the event that the development of the preliminary plat is made in successive phases in an orderly and reasonable manner, and conforms substantially to the approved preliminary plat, such segments, if submitted within successive intervals of two (2) years, may be considered for final approval without resubmission for preliminary plat approval (UDC 11-6B-7B). Upon written request and filed by the applicant prior to the termination of the period in accord with 11-6B-7.A, the Director may authorize a single extension of time to obtain the City Engineer’s signature on the final plat not to exceed two (2) years. Additional time extensions up to two (2) years as determined and approved by the City Council may be granted. With all extensions, the Director or City Council may require the preliminary plat, combined preliminary and final plat or short plat to comply with the current provisions of Meridian City Code Title 11. If the above timetable is not met and the applicant does not receive a time extension, the property shall be required to go through the platting procedure again (UDC 11- 6B-7C). Notice of Conditional Use Permit Duration Please take notice that the conditional use permit, when granted, shall be valid for a maximum period of two (2) years unless otherwise approved by the City. During this time, the applicant shall commence the use as permitted in accord with the conditions of approval, satisfy the requirements set forth in the conditions of approval, and acquire building permits and commence construction of permanent footings or structures on or in the ground. For conditional use permits that also require platting, the final plat must be signed by the City Engineer within this two (2) year period. Upon written request and filed by the applicant prior to the termination of the period in accord with 11-5B-6.G.1, the Director may authorize a single extension of the time to commence the use not to exceed one (1) two (2) year period. Additional time extensions up to two (2) years as determined and approved by the City Council may be granted. With all extensions, the Director Meridian City Council Meeting Agenda February 26, 2019 – Page 266 of 340 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2019-0002 - 3 - or City Council may require the conditional use comply with the current provisions of Meridian City Code Title 11(UDC 11-5B-6F). Notice of Development Agreement Duration The city and/or an applicant may request a development agreement or a modification to a development agreement consistent with Idaho Code section 67-6511A. The development agreement may be initiated by the city or applicant as part of a request for annexation and/or rezone at any time prior to the adoption of findings for such request. A development agreement may be modified by the city or an affected party of the development agreement. Decision on the development agreement modification is made by the city council in accord with this chapter. When approved, said development agreement shall be signed by the property owner(s) and returned to the city within six (6) months of the city council granting the modification. A modification to the development agreement may be initiated prior to signature of the agreement by all parties and/or may be requested to extend the time allowed for the agreement to be signed and returned to the city if filed prior to the end of the six (6) month approval period. E. Notice of Final Action and Right to Regulatory Takings Analysis 1. The Applicant is hereby notified that pursuant to Idaho Code 67-8003, denial of a development application entitles the Owner to request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. 2. Please take notice that this is a final action of the governing body of the City of Meridian. When applicable and pursuant to Idaho Code § 67-6521, any affected person being a person who has an interest in real property which may be adversely affected by the final action of the governing board may within twenty-eight (28) days after the date of this decision and order seek a judicial review as provided by Chapter 52, Title 67, Idaho Code. F. Attached: Staff Report for the hearing date of February 5, 2019 Meridian City Council Meeting Agenda February 26, 2019 – Page 267 of 340 By action of the City Council at its regular meeting held on the 2019. COUNCIL PRESIDENT JOE BORTON COUNCIL VICE PRESIDENT LUKE CAVENER COUNCIL MEMBER ANNE LITTLE ROBERTS COUNCIL MEMBER TY PALMER COUNCIL MEMBER TREG BERNT 2-lp�l day of F-ebruaY , VOTED VOTED %eG( VOTED VOTED 11�74 VOTED `C COUNCIL MEMBER GENESIS MII,AM VOTED MAYOR TAMMY de WEERD VOTED (TIE BREAKER) Mayor T e_Weerd i� Ow cily O[ E MAN W SEAL �P/ Copy served upon Applicant, Community Development Department, Public Works Department and City Attorney. By: &&&yu w Dated: A- A( -P- a o 1 City Clerk's Office CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2019-0002 - 4 - EXHIBIT A Page 1 HEARING DATE: 2/5/2019 TO: Mayor & City Council FROM: Stephanie Leonard, Associate Planner 208-884-5533 SUBJECT: H-2019-0002 Cope Collision LOCATION: 1724 E. Franklin Rd., in the SW ¼ of Section 8, Township 3N., Range 1E. I. PROJECT DESCRIPTION The Applicant requests a modification to the existing Development Agreement (DA) to revise the building elevations from those approved with the original agreement. Note: The staff report has been revised to include the legal description of the property to be entered into a separate development agreement (see Exhibit VII.A). II. SUMMARY OF REPORT A. Project Summary STAFF REPORT COMMUNITY DEVELOPMENT DEPARTMENT Description Details Page Acreage 1.73 Future Land Use Designation Industrial Existing Land Use Undeveloped Proposed Land Use(s) Vehicle repair, accessory outdoor storage Current Zoning I-L Physical Features (waterways, hazards, flood plain, hillside) None Neighborhood meeting date; # of attendees: December 17, 2018; 0 attendees History (previous approvals) H-2017-0157, DA Inst. No. 2018-027680; H-2017-0121 Meridian City Council Meeting Agenda February 26, 2019 – Page 269 of 340 Page 2 B. Project Area Maps III. APPLICANT INFORMATION A. Applicant/Owner: Mussell Construction, Inc. 320 11th Avenue South Nampa, Idaho 83651 B. Representative: Network Architects 2517 W. Neff Court Boise, Idaho 83702 Future Land Use Map Aerial Map Zoning Map Planned Development Map Meridian City Council Meeting Agenda February 26, 2019 – Page 270 of 340 Page 3 IV. NOTICING City Council Posting Date Newspaper Notification 1/18/2019 Radius notification mailed to properties within 300 feet 1/15/2019 Public hearing notice sign posted 1/18/2019 Nextdoor posting 1/15/2019 V. STAFF ANALYSIS The development agreement modification proposes to allow the applicant to construct a building differing in appearance from the elevations approved with the existing development agreement [i.e. Inst. #2018-027680, H-2017-0157 Kobe-Cope CPAM and RZ] and enter into a modified development agreement for the proposed development. The original elevations included steel panels with extensive glass storefront and overhead doors. The applicant is requesting a modification to those elevations to replace the northern storefront glass component with a primarily stucco exterior, with glass roll-up doors to access vehicle repair bays on the west side of the site (see Exhibit VII.C). Below, staff has provided some analysis on how the proposed elevations comport to the commercial standards of the Architectural Standards Manual (ASM). It is important to note the elevations as proposed do not meet all of the requirements and further refinement is needed as outlined below. If the elevations are revised as recommended by staff, staff is of the opinion that the proposed elevations no longer need to be referenced as an Exhibit in the amended development agreement. A. Structure and Design Standards (UDC 11-3A-19 | Architectural Standards Manual): Conceptual building elevations were submitted for the future facility as shown in Exhibit VII.C. Final design of the structure should be consistent with the design standards listed in the Architectural Standards Manual for commercial districts per the recorded development agreement. The proposed conceptual elevations for the north and west elevations appear to generally comply with a majority of the design standards in UDC 11-3A-19 and the ASM for commercial districts. Action items that need to be revised or further clarified are detailed below. ASM Action Item #3.2A: requires that at least 30% of applicable facades use a variety of techniques around the base of the building to visually anchor the building to the ground. The submitted conceptual elevations do not appear to meet this goal and shall be revised to comply; the revision shall be submitted with the CZC and DES application. ASM Action Items #5.1B, #5.1D, and #5.1E: action items within Goal 5.10 require that building design incorporate complementary material combinations, including: the use of at least two (2) distinct field materials, colors, or material-color combinations on the building façade; incorporation of an accent material on the first story; and distinguishing field materials from accent materials. The submitted conceptual elevations depict one field material (stucco) in two (2) shades of gray. Staff recommends the applicant provide an additional field material from the basic categories specified in the ASM (wood, masonry, concrete, metal and glazing). Elevations for the south and east façades of the building were not submitted with this application. Scalable elevations for all sides of the building shall be submitted with the CZC and DES application and shall comply with the design standards listed in UDC 11-3A-19 and the ASM for commercial districts. Meridian City Council Meeting Agenda February 26, 2019 – Page 271 of 340 Page 4 Several buildings in the vicinity of the subject property have incorporated multiple field materials mentioned above. The building across N. Nola Rd. (Driven Automotive) incorporates stucco, metal accents and awnings, glass and stone veneer (see Exhibit VII.D). If additional field materials are incorporated as recommended by staff, the proposed building would complement other buildings in the surrounding area. Staff originally recommended the building comply with commercial design standards to establish a cohesive and attractive character for the Franklin corridor. B. Outdoor Storage In accord with UDC 11-3A-14D, outdoor storage of materials, equipment, inventory, and/or supplies shall be incorporated into the overall design of building and site landscaping so that the visual impacts of these functions are fully contained and screened from view of adjacent nonindustrial properties and/or public streets by a solid fence and/or wall with a minimum height of six feet (6’). Such fence and/or wall shall be constructed of complementary or of similar design and materials of the primary structure. A detail of proposed fencing shall be submitted with the CZC and DES application. C. Certificate of Zoning Compliance and Design Review A Certificate of Zoning Compliance (CZC) and Design Review (DES) application is required to be submitted and approved prior to submittal of a building permit application. The proposed plans (see Exhibit VII.C) have already been submitted with a CZC and DES application to the Planning Division, however, approval cannot be issued until this subject MDA application is concluded. If Council decides that the proposed elevations should be modified to include an additional field material and banding around the bottom of the building the applicant shall submit revised plans to the Planning Division prior to CZC approval. VI. DECISION A. Staff: Staff recommends approval of the proposed modifications to the Development Agreement in accord with the provisions in Section VIII.A. B. Council: The Meridian City Council heard these items on February 5, 2019. At the public hearing, the Council approved the subject MDA request. a. Summary of City Council Public Hearing: i. In favor: Mark Fledderjohann, Mussell Construction, Inc. ii. In opposition: None iii. Commenting: Mark Fledderjohann, Mussell Construction, Inc. iv. Written testimony: None v. Staff presenting application: Stephanie Leonard vi. Other staff commenting on application: None b. Key issue(s) of Public Testimony: i. None c. Key Issues of Discussion by Council: ii. Building materials used and façade elevation compliance with commercial standards in the architectural standards manual. d. Key Council Changes to Staff/Commission Recommendation i. None Meridian City Council Meeting Agenda February 26, 2019 – Page 272 of 340 Page 5 VII. EXHIBITS A. Legal Description for New Development Agreement Boundary Meridian City Council Meeting Agenda February 26, 2019 – Page 273 of 340 Page 6 B. Approved Elevations Meridian City Council Meeting Agenda February 26, 2019 – Page 274 of 340 Page 7 C. Proposed Elevations Meridian City Council Meeting Agenda February 26, 2019 – Page 275 of 340 Page 8 D. Driven Automotive Building Façade Meridian City Council Meeting Agenda February 26, 2019 – Page 276 of 340 Page 9 VIII. CITY/AGENCY COMMENTS & CONDITIONS A. PLANNING 1. Development Agreement Modification 1.1 The existing DA shall be amended to reflect the new provisions and conceptual elevations for the subject property. The applicant shall no longer be subject to the previous development agreement, and shall enter into a new agreement. The new development agreement shall include the following provisions: CONDITIONS GOVERNING DEVELOPMENT OF SUBJECT PROPERTY: a. 5.1 Owner and/or Developer shall develop the Property in accordance with the following special conditions: Development of this site shall substantially comply with the design standards listed in UDC 11-3A-19; the guidelines contained in the Architectural Standards Manual, the site plan and building elevations in Exhibit A. b. This property is subject to the conditions of approval of the Madden Subdivision (H- 2017-0121) c. All future development of the subject property shall comply with City of Meridian ordinances in effect at the time of development. d. Certificate of Zoning Compliance and Administrative Design Review applications area required to be submitted to the Planning Division for approval of all future buildings/uses on the site, prior to applying for building permit. e. The applicant shall comply with the accessory outdoor storage standards set forth in UDC 11-3A-14. f. Any structures built on the property shall conform to the commercial standards in the City of Meridian Architectural Standards Manual, specifically: i. Building elevations shall incorporate banding around the base of the building in accord with ASM Action Item #3.2A. ii. Building elevations shall incorporate an additional field material from the basic categories as specified in ASM (wood, masonry, concrete, metal and glazing) in accord with ASM Action Items #5.1B, #5.1D, and #5.1E. B. Nampa & Meridian Irrigation District (NMID) http://weblink.meridiancity.org/weblink8/0/doc/160515/Page1.aspx Meridian City Council Meeting Agenda February 26, 2019 – Page 277 of 340 City Council Regular Meeting February 26, 2019 Agenda Item Number: 9 E Project File Number: Item Title: Public Hearing Continued from February 19, 2019 for Proposed Vehicle Sharing Program Ordinance Ordinance No. 19-1809: Ordinance No. 19-1809: An Ordinance Adding A New Chapter, Chapter 6, To Title 3, Meridian City Code, Regarding Vehicle Sharing Programs; Amending Meridian City Code Section 4-2-2, Regarding Party Responsible For Nuisance; Adding A New Section, Meridian City Code Section 7-1-9, To Title 7, Chapter 1, Meridian City Code, Regarding Electric Power -Assisted Bicycles And Scooters; Adding A New Subsection, Subsection 7-1-9(F), To Meridian City Code Section 7-1-9, Regarding Prohibited Parking; Adopting A Savings Clause; and providing an effective date. Meeting Notes: j,0t10(\�/ -P A6�,efi F F f oy OF -�z) )- Ue�d coq r6 — /JD Ile ed Gr wo'v I TEM SHEET C ouncil Agenda I tem - 9.E . Presenter: Estimated Time f or P resentation: Title of I tem - Public Hearing Continued from F ebruary 19, 2019 for P roposed Vehicle Sharing P rogram Ordinance C lic k Here to S ign Up to Tes tify at Hearing C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate Memo R E : Committee Recommendation Cover Memo 2/22/2019 O rdinance Ordinance 2/22/2019 RE V I E WE RS : Department Reviewer Action D ate Clerk.Coles, C.J ay Approved 2/22/2019 - 12:48 P M Meridian City Council Meeting Agenda February 26, 2019 – Page 278 of 340 City Attorney’s Office  33 E. Broadway Avenue, Suite #306  Meridian, ID 83642 Phone 208-898-5506  www.meridiancity.org MEMORANDUM February 22, 2019 TO: Meridian City Council Mayor Tammy de Weerd FROM: Emily Kane, Deputy City Attorney Meridian City Attorney’s Office RE: Vehicle Sharing Program Recommendation At its meeting on February 19, 2019, City Council directed the staff committee that has been exploring vehicle sharing programs to provide recommendations regarding: 1) the best method of implementing a vehicle sharing program(s) in Meridian, 2) potential selection criteria and 3) a projected timeline if the City were to issue a request for proposals (“RFP”). Staff committee recommendation: The unanimous consensus of the committee is that the best method of implementing a vehicle sharing program in Meridian would be for the City to issue an RFP and select an exclusive franchisee to operate such a program. This method would allow the City to select an operator on the basis of stated criteria; work with the operator to customize a vehicle sharing program that meets the specific needs of the Meridian community; and establish a single point of contact for public outreach, problem-solving, and program improvement. Potential selection criteria: Proposals submitted in response to an RFP would be evaluated by a panel comprised of citizens and staff members. For illustrative purposes, in evaluating eligible applications, the following factors could be considered: 1. Completion of and adherence to the RFQ; 2. Ability of operator and proposed program to facilitate safe, balanced, effective micromobility transportation options for residents of and visitors to Meridian; 3. Appropriateness of proposed program for Meridian community, particularly as to traffic, rider, and pedestrian safety; effect on Meridian businesses; and reduction of vehicular traffic; 4. Proposed communications, public outreach/education, and customer service plans and experience; and 5. Consistency of proposed program with City policy, City core values (customer service, accountability, respect, excellence), and community values. RFP timeline (approximate): Day 1 Finalize RFP specifications and criteria. Day 14 Issue RFP. Day 45 Deadline for submission of proposals. Day 55 Selection panel convenes and selects one eligible proposal. Day 60 Selected proposer notified; franchise agreement offered. Day 70 Franchise negotiations complete. Day 90 Execution of franchise agreement. Meridian City Council Meeting Agenda February 26, 2019 – Page 279 of 340 VEHICLE SHARING PROGRAMS ORDINANCE PAGE 1 CITY OF MERIDIAN ORDINANCE NO. 19-1809 BY THE CITY COUNCIL: BERNT, BORTON, CAVENER, LITTLE ROBERTS, MILAM, PALMER AN ORDINANCE ADDING A NEW CHAPTER, CHAPTER 6, TO TITLE 3, MERIDIAN CITY CODE, REGARDING VEHICLE SHARING PROGRAMS; AMENDING MERIDIAN CITY CODE SECTION 4-2-2, REGARDING PARTY RESPONSIBLE FOR NUISANCE; ADDING A NEW SECTION, MERIDIAN CITY CODE SECTION 7-1-9, TO TITLE 7, CHAPTER 1, MERIDIAN CITY CODE, REGARDING ELECTRIC POWER-ASSISTED BICYCLES AND SCOOTERS; ADDING A NEW SUBSECTION, SUBSECTION 7-1-9(F), TO MERIDIAN CITY CODE SECTION 7-1-9, REGARDING PROHIBITED PARKING; ADOPTING A SAVINGS CLAUSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, under Idaho Code section 50-329, and Alpert v. Boise Water Corp. , 118 Idaho 136 (1990) municipalities are duly authorized to establish franchises by ordinance, including franchises for the use of streets and sidewalks within city limits; to establish terms and conditions of such use; and to establish a franchise fee for such use; WHEREAS, Idaho Code section 49-208 authorizes municipalities to establish speed limits for vehicles in public parks, regulate the use of highways by any kind of traffic found to be incompatible with the normal and safe movement of traffic, regulate persons upon toy vehicles, and establish procedures for the removal of vehicles from sidewalks and highways; WHEREAS, the City Council of the City of Meridian finds that electric power- assisted scooters ( e-scooters) and electric power-assisted bicycles ( e-bikes) are consumer products as described in 15 United State Code section 2085 and/or toy vehicles as referenced in Idaho Code section 49-208(1)(s), and are not motor vehicles as defined in Idaho Code section 49-123(1)(h); WHEREAS, the City Council of the City of Meridian seeks by this ordinance to: 1) protect and enhance the safety of the several users of streets and sidewalks in our community, including pedestrians, vehicular traffic, and shared vehicle riders; 2) facilitate micromobility transportation options for residents of and visitors to Meridian; 3) establish clarity in regulation for operators and users of Shared Vehicle Programs, as well as City staff and Meridian citizens; and 4) balance regulatory oversight and economy of staff time and resources; and WHEREAS, the City Council of the City of Meridian finds that the following ordinance is necessary to protect the public health, safety, and welfare; NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF MERIDIAN, IDAHO: Section 1. That a new chapter, Chapter 6, shall be added to Title 3, Meridian City Code, to read as follows. Meridian City Council Meeting Agenda February 26, 2019 – Page 280 of 340 VEHICLE SHARING PROGRAMS ORDINANCE PAGE 2 TITLE 3 BUSINESS AND LICENSE REGULATIONS CHAPTER 6 VEHICLE SHARING PROGRAMS SECTION 3-6-1: DEFINITIONS For the purposes of this chapter, these terms shall be defined as follows. All times enumerated in this chapter shall refer to Mountain Standard Time. A. BEACON: A Bluetooth transmitter, placed by Operator, which broadcasts parking locations to nearby Shared Vehicles. B. ELECTRIC POWER-ASSISTED BICYCLE or E-BIKE: A vehicle that has two (2) or three (3) tandem wheels, has no floorboard, and is propelled either by human power or with the assistance of an electric motor. E-bikes are consumer products, as defined by 15 U.S.C. section 2085, rather than motor vehicles as defined by Idaho Code section 49- 123(1)(h). C. ELECTRIC POWER-ASSISTED SCOOTER or E-SCOOTER: A vehicle that has two (2) or three (3) tandem wheels, has a floorboard designed to be stood upon when riding , and is propelled either by human power or with the assistance of an electric motor. E-scooters are consumer products, as defined by 15 U.S.C. section 2085, rather than motor vehicles as defined by Idaho Code section 49-123(1)(h). D. FRANCHISED PREMISES: Public streets and sidewalks in the City of Meridian; paved, ground-level surfaces on property owned by the City of Meridian, excluding the Water Department and the Wastewater Reuse Facility; and pathways enumerated in the City of Meridian Pathways Master Plan, to the extent City is duly authorized to convey such franchise under the various instruments establishing such pathways. E. GEOFENCE: A virtual boundary around a geographical area monitored by a global positioning system or radio frequency identification technology, which triggers a response from a shared vehicle when it enters or leaves the geofenced area. Such response may include, but shall not be limited to, decreased maximum speed or inoperability. F. OPERATOR or VEHICLE SHARING PROGRAM OPERATOR: A person who owns, manages, operates, or acts on behalf of a Vehicle Sharing Program. G. PROGRAM or VEHICLE SHARING PROGRAM: The offer for hire or use, by self-service, of one or more shared vehicles. H. RESTRICTED AREA: Any location where shared vehicles may not be parked. I. RIDER: A person riding or using a shared vehicle. Meridian City Council Meeting Agenda February 26, 2019 – Page 281 of 340 VEHICLE SHARING PROGRAMS ORDINANCE PAGE 3 J. SHARED VEHICLE: An e-bike, e-scooter, bicycle, or other vehicle offered by a Vehicle Sharing Program Operator for hire or use by self-service. SECTION 3-6-2: VEHICLE SHARING PROGRAM FRANCHISE: A. Franchise established; consideration. There is hereby created by the City of Meridian a non-exclusive Vehicle Sharing Program franchise for the operation of Vehicle Sharing Programs on Franchised Premises. Franchises shall be granted pursuant to the procedures and subject to the conditions and restrictions set forth in this chapter. In consideration for City’s grant of a franchise under this Chapter, City shall not operate a Vehicle Sharing Program in Meridian. B. Franchise required. It shall be unlawful for any person to conduct a Vehicle Sharing Program unless a valid City of Meridian Vehicle Sharing Program Operator Franchise has been issued as herein provided and said franchise is in full force and effect. The terms, conditions, and privileges of such franchise shall include those set forth in this chapter. To be eligible for a City of Meridian Vehicle Sharing Program Operator Franchise, the Operator shall initially deploy no fewer than one hundred (100) shared vehicles, and no more than three hundred fifty (350) shared vehicles. C. Franchise fee. Within three (3) business days of franchise issuance, Operator shall remit to the City Clerk a nonrefundable franchise fee in the amount of $25,000.00 annually. Half shall be due upon issuance of the Vehicle Sharing Program Operator Franchise, and the other half shall be due on or before July 1 of each year. For new franchisees only, the franchise fee due and owing shall be a prorated amount, less $2,084.00 for each whole month of the calendar year that has passed prior to issuance of the franchise. Franchise fees remitted to the City pursuant to this provision may be invested in costs that may be incurred by the City in relation to Vehicle Sharing Programs, or in needed infrastructure to support Vehicle Sharing Programs including, but not limited to, signage, pathway improvements, pathway maintenance, and pathway repair. D. Initial application for franchise. An initial application for a Vehicle Sharing Program Operator Franchise shall be made to the City Clerk, and shall include a completed application in the form and manner required by the City Clerk, which shall include, but not be limited to: 1. Applicant’s name, telephone number, local address, and corporate addresses. 2. Agent upon whom service of process may be made in the State of Idaho. 3. A description of the Program, including which shared vehicles are to be offered for hire or use, maximum speeds of such shared vehicles, rider rules and restrictions. 4. Date upon which shared vehicles will be offered under the Vehicle Sharing Program. 5. The number of shared vehicles to be initially deployed. 6. The plan and contact information for addressing public safety issues related to the shared vehicles’ operation and/or parking. 7. Contact information for a person available to respond immediately to a threat to the public health, safety, or welfare caused by a shared vehicle. 8. Application fee as set forth in City fee schedule. Meridian City Council Meeting Agenda February 26, 2019 – Page 282 of 340 VEHICLE SHARING PROGRAMS ORDINANCE PAGE 4 9. Proof of an insurance policy, issued by an insurance company franchised to do business in Idaho. Such insurance shall name the City as additional insured, and shall provide that the policy shall not terminate or be canceled prior to the expiration date without thirty (30) days’ advance written notice to the City. Such insurance shall afford minimum limits of five hundred thousand dollars ($500,000.00) per person bodily injury, five hundred thousand dollars ($500,000.00) per occurrence bodily injury, and five hundred thousand dollars ($500,000.00) per occurrence property damage. 10. Agreement to defend, indemnify, and hold harmless the City from and against any and all claims, demands, suits, damages, actions, or causes of action, costs and expenses to persons or property, whether public or private, brought against the City, that may arise out of, or be occasioned by, the operation of a Vehicle Sharing Program within Meridian, or any act, omission, or misconduct of the franchisee, or his employees, agents, subcontractors, representatives. arising, arisen, or to arise out of the franchisee’s operations, to the extent that such claims are not attributable to tortious conduct by the City, its officials, its employees, or its agents. Initial franchise applications may be submitted no earlier than 8:00 a.m. on January 2 or, if January 2 falls on a non-business day, 8:00 a.m. on the next business day. In the case of a tie, the applicants shall appear before the City Clerk and the City Attorney, or their designees, within two (2) business days following submission of applications, and the tie shall be determined by a toss of a coin. Within twenty-one (21) days of receipt of a complete application, the City Clerk or designee shall either issue a City of Meridian Vehicle Sharing Program Operator Franchise to the applicant or deny the application. E. Issuance. Where duly issued by the City Clerk, the Vehicle Sharing Program Operator Franchise shall include, on its face: 1. The name(s) of the franchisee; 2. Number of shared vehicles Operator is authorized to deploy; 3. Any conditions of operation that are necessary to protect the public health, safety, and welfare and mitigate effects of the Program on vehicular traffic, pedestrians, or property; and 4. Franchise expiration date. F. Denial. The City Clerk shall deny an application for a Vehicle Sharing Program Operator Franchise where: 1. Investigation of such application or application materials reveals that provided information is invalid, false, or incomplete; 2. The proposed Program is not being conducted or will not be conducted in accordance with all applicable provisions of law, including, but not limited to, this chapter; 3. The applicant has been convicted of a violation of any provision of this section within the one (1) year preceding the date of submission of the application; 4. The applicant has had a franchise revoked in the one (1) year preceding the date of submission of the application; 5. The applicant has an outstanding balance due and owing to the City of Meridian; 6. The proposed Vehicle Sharing Program will initially deploy fewer than one hundred (100) or more than three hundred fifty (350) shared vehicles; or Meridian City Council Meeting Agenda February 26, 2019 – Page 283 of 340 VEHICLE SHARING PROGRAMS ORDINANCE PAGE 5 7. Two (2) Vehicle Sharing Program Operators are already franchised in the City of Meridian. G. Revocation. In addition to any and all other applicable civil or criminal penalties, the City Clerk or designee may revoke a City of Meridian Vehicle Sharing Program Operator Franchise where: 1. Any term or condition of the franchise is violated by the Operator or by any employee or person operating or acting under such franchise. 2. In the course of conducting a Vehicle Sharing Program, the Operator or any employee or person operating or acting under such franchise violates a provision of this Chapter or of any other local, State, or Federal law. 3. It is found, after issuance of such franchise, that it was issued pursuant to falsified, inaccurate, or incomplete information on the application therefor. 4. The operation of the Program and/or any component thereof varies materially from the description submitted with the application. 5. The Operator fails to timely remit all or any portion of the franchise fee. 6. The Chief of Police communicates to the City Clerk a written finding that the franchisee has demonstrated a pattern of actions or practices that present or could foreseeably present a threat to the public health, safety, or welfare, as such finding may be substantiated by complaint(s) received by City and/or other government agency, response(s) by City employees or agents to incidents involving shared vehicles, and/or other evidence or information. The City Clerk shall notify the franchisee of such revocation in writing, and shall mail such notice to the applicant at the mailing address set forth in the Vehicle Sharing Program Operator Franchise application. Such revocation shall be effective immediately upon mailing by the City Clerk. H. Appeal. Appeal of the City Clerk’s denial of an application for a Vehicle Sharing Program Operator Franchise, revocation of an application for a Vehicle Sharing Program Operator Franchise, or denial of an application for an increase in the maximum number of shared vehicles offered under the Vehicle Sharing Program, may be made by the applicant within fourteen (14) days of such denial or revocation, except that there shall be no right to appeal a denial on the grounds that the application is incomplete or required application materials or fees were not submitted. Such appeal shall be made in writing, shall state the reasons for such appeal, and shall be delivered to the City Clerk via U.S. mail or in person. Upon receipt of such appeal, the City Clerk shall schedule a public hearing on the appeal at a City Council meeting within thirty (30) days. The City Council’s decision on such appeal shall be a final decision. I. Term. Each Franchise shall expire at 11:59 p.m. on December 31, unless sooner revoked or renewed. J. Renewal. Application for renewal of a Vehicle Sharing Program Operator Franchise may be made to the City Clerk, in the same form and manner as an application for an initial franchise, except that an application for renewal may be submitted no earlier than 8:00 a.m. on December 15 or, if December 15 falls on a non-business day, 8:00 a.m. on the next Meridian City Council Meeting Agenda February 26, 2019 – Page 284 of 340 VEHICLE SHARING PROGRAMS ORDINANCE PAGE 6 business day. Renewing franchisees may request authorization to deploy the number of shared vehicles authorized in the previous year. K. Increase in number of shared vehicles. Every thirty (30) days, each Operator may apply for authorization to increase the maximum number of shared vehicles offered under its Vehicle Sharing Program Franchise. Operator may apply for authorization to increase the number of shared vehicles authorized under the Operator’s Vehicle Sharing Program Franchise, by any increment, up to a maximum of three hundred fifty (350) shared vehicles. If the number of shared vehicles authorized under the Operator’s Vehicle Sharing Program Franchise is at or above three hundred fifty (350) shared vehicles, Operator may apply for a 20% increase in the maximum number of shared vehicles authorized under the Vehicle Sharing Program Franchise. 1. An application for an increase in the maximum number of shared vehicles offered under a Vehicle Sharing Program Operator Franchise shall be made to the City Clerk, and shall include a completed application form provided by the City Clerk, which form shall include, but not be limited to: a. Applicant’s name, telephone number, local address, and corporate addresses. b. A description of which and how many additional shared vehicles are to be offered for hire or use. c. The plan and contact information for addressing public safety issues related to the additional shared vehicles’ operation and/or parking. d. Application fee as set forth in City fee schedule. e. Operator’s certification that all shared vehicles offered by Operator under its initial Vehicle Sharing Program franchise were used, on average, at least three times per day in the previous month, and data verifying same, except that Operator need not make such showing if the total number of shared vehicles authorized, including the additional shared vehicles requested, equals or is less than three hundred fifty (350) total shared vehicles. 2. Within fourteen (14) days of receipt of a complete application, the City Clerk or designee shall either issue an amended City of Meridian Vehicle Sharing Program Operator Franchise to the applicant or deny the application. The amended franchise shall expire at 11:59 p.m. on December 31, unless sooner revoked or surrendered. 3. The City Clerk shall deny an application for an increase in the maximum number of shared vehicles offered under a Vehicle Sharing Program Operator Franchise where: a. Where applicable, data does not reflect that all shared vehicles offered by Operator under the previous version of the Vehicle Sharing Program franchise were used, on average, at least three times per day in the previous thirty (30) days. b. The Operator has violated a term or condition of the franchise or this chapter, or c. The operation of the Program and/or any component thereof has varied materially from the description submitted with the application. L. Removal of shared vehicles. Upon denial or revocation of an application for a Vehicle Sharing Program Operator Franchise, expiration of the franchise term, or failure to timely remit all or any portion of the franchise fee, Operator shall remove any and all shared vehicles offered for hire or use. No person or entity may offer a shared vehicle for hire or Meridian City Council Meeting Agenda February 26, 2019 – Page 285 of 340 VEHICLE SHARING PROGRAMS ORDINANCE PAGE 7 use without a Vehicle Sharing Program Operator Franchise, and City may remove any shared vehicles offered by an unfranchised Operator. M. Limitations. A franchise issued pursuant to this Chapter is only valid for program operation within the public right-of-way within the City of Meridian. Operators and/or riders must obtain permission to use or allow shared vehicles on property other than the public right-of- way, including property owned by private parties, public entities, or by the City of Meridian as to parks, pathways, or facilities owned by City. Private property owners and government entities may restrict or prohibit the use of shared vehicles and/or the conduct of a Vehicle Sharing Program on their property. SECTION 3-6-3: VEHICLE SHARING PROGRAM OPERATOR REQUIREMENTS: A. Timely start. Operator shall offer shared vehicles under its Vehicle Sharing Program within thirty (30) days of issuance of its Vehicle Sharing Program Operator Franchise. B. Quarterly data reports. To inform and support public safety and transportation planning efforts, Vehicle Sharing Program Operators shall provide to the City, in the form and manner requested by the Clerk’s Office, a quarterly report of anonymized trip records for each shared vehicle deployed within Meridian, to include, but not be limited to, the following data: trip start date, time, and location; duration; distance; and trip end date, time, and location. C. Shared vehicle specifications. Operators shall ensure that each shared vehicle used under a Vehicle Sharing Program is: 1. Labeled with current contact information for the franchisee and explains the method by which customers can notify the local agent of the franchisee to report safety or maintenance issues. 2. Able to stand upright when parked. 3. Capable of informing riders of the location of designated parking areas. 4. Capable of being remotely disabled. 5. Capable of being located and controlled remotely, by geofencing or other remote technology. 6. In good repair so as not to interfere with or degrade public facilities, operations, systems, or equipment or to present an imminent or foreseeable threat to the safety of riders or the public. D. Hours of operation. Operators shall remove all shared vehicles authorized under a Vehicle Sharing Program between 11:00 p.m. and 6:00 a.m. E. Parking. Riders shall park shared vehicles upright. No person shall park a shared vehicle used under a Vehicle Sharing Program: 1. In any vehicular travel lane or bike lane; 2. In a manner or location that reduces the width of the useable area of a public sidewalk or pathway to less than five feet (5’). 3. On a block without sidewalks; 4. In a manner or location that impedes ADA accommodations, including, but not limited to, Meridian City Council Meeting Agenda February 26, 2019 – Page 286 of 340 VEHICLE SHARING PROGRAMS ORDINANCE PAGE 8 curb ramps, railings, or signal buttons; 5. In a manner or location that impedes a fire hydrant or other public safety infrastructure; 6. In any on-street parking space; 7. On private property without permission of the owner of the property; or 8. On or in a driveway. F. Timely response; removal by City. Operator shall respond to any request to move, remove, or redistribute shared vehicles; reports of incorrectly parked shared vehicles; or reports of unsafe/inoperable shared vehicles by relocating, re-parking, or removing the shared vehicle(s) at issue within two (2) hours of receiving notice. Operator shall comply within twenty-four (24) hours with City’s order to remove all shared vehicles due to denial or revocation of an application for a Vehicle Sharing Program Operator Franchise, expiration of the franchise term, or failure to timely remit all or any portion of the franchise fee or any portion thereof. In the event a shared vehicle is not relocated, re-parked, or removed within the timeframe specified herein; if any shared vehicle is parked in one location for more than seventy-two (72) hours without moving; or in exigent circumstances, such shared vehicle may be removed by City and taken to a City facility for storage at the expense of the Operator. City may charge Operator $250 per shared vehicle removed and stored by City. G. Beacons. If Operator installs Beacons, Operator shall provide to City an electronic interface that allows City to view and suggest locations of Beacons. Operator shall not install a Beacon without the permission of the owner of the real and/or personal property on which the Beacon is installed. H. Shared vehicles in City parks. Use of shared vehicles in City parks shall be subject to the following. 1. Riders shall park shared vehicles upright, at a public bicycle rack or at a parking location identified by a Beacon. 2. Operators shall establish geofences to prohibit shared vehicle use in or on the following areas: a. Playgrounds in regional parks; b. Special use parks; c. Tennis courts; and d. Storey Bark Park. 3. Operators deploying shared vehicles in parks shall park such shared vehicles upright, at a public bicycle rack or at a parking location identified by a Beacon. I. Responsible for nuisance. The Operator shall be presumed to be responsible for any general nuisance created by a shared vehicle where such shared vehicle is left on any portion of a public sidewalk or roadway. The Operator bears the burden of rebutting this presumption. J. Rider information. Vehicle Sharing Program Operators shall inform riders of all regulations regarding the proper use and parking of shared vehicles. Operator shall provide a mechanism by which riders may provide feedback to Operator, including feedback regarding parking areas or damaged shared vehicles. Meridian City Council Meeting Agenda February 26, 2019 – Page 287 of 340 VEHICLE SHARING PROGRAMS ORDINANCE PAGE 9 K. Public places. The management and scheduling of parks, pathways, streets, and sidewalks shall at all times be within the sole purview of City and/or, where applicable, the Ada County Highway District (“ACHD”) or Idaho Transportation Department (“ITD”). City shall have the right to condition or the use of, and/or close all or any portion of its property, for any and all purposes and under any and all conditions. At all times, Operator shall be on an equal footing with the general public regarding its use of public property. Operator shall exercise any right granted by its franchise only in accordance with the terms of this Chapter; with any and all applicable laws; and with City, ACHD, and ITD policies. SECTION 3-6-4: PENALTY: Any person committing an act prohibited by this chapter, or failing to comply with a requirement of this chapter, shall be deemed to have committed an infraction punishable by a penalty of one hundred dollars ($100.00). In addition to such penalty, any person violating, allowing, or causing a violation of any provision of this chapter shall be subject to any and all other applicable administrative, criminal, and/or civil penalties, as set forth in this Chapter or elsewhere in any applicable City, state, or federal law. Each day upon which a violation of this chapter occurs and/or continues may be deemed a separate and distinct violation. SECTION 3-6-5: ENFORCEMENT: Peace officers, code enforcement officers, and/or community service officers shall be empowered to enforce the provisions of this section. Such officers may investigate any use or activity which he or she reasonably believes violates the provisions of this section. If an officer reasonably believes that a provision of this section has been violated, the officer may issue a citation to the person responsible for the violation or to the Vehicle Sharing Program Operator. Such citation shall be served in accordance with the provisions of the Idaho Infraction Rules, which are incorporated herein by this reference. Section 2. That Meridian City Code section 4-2-2 shall be amended to read as follows. SECTION 4-2-2: RESPONSIBLE PARTY: A. Where a nuisance exists upon property that is vacant, abandoned, and/or uninhabited, the owner of record, as reflected on the most recent assessment roll, shall be presumed to be responsible for creating, causing, committing, maintaining, and/or allowing such nuisance. Such owner of record shall be subject to any and all penalties imposed as set forth herein, and shall be responsible for payment of any and all costs incurred in abating the nuisance. The owner of record shall bear the burden of rebutting this presumption. B. Where a general nuisance is created by personal property on any portion of a public sidewalk, the owner of the personal property, if such owner can be identified, shall be presumed to be responsible for creating, causing, committing, maintaining, and/or allowing such nuisance. Section 3. That a new section, Meridian City Code section 7-1-9, shall be added to Title 7, Chapter 1, Meridian City Code, to read as follows. Meridian City Council Meeting Agenda February 26, 2019 – Page 288 of 340 VEHICLE SHARING PROGRAMS ORDINANCE PAGE 10 7-1-9: ELECTRIC POWER-ASSISTED BICYCLES AND SCOOTERS: Riders of e-bikes or e-scooters, as such terms are defined in Title 3, Chapter 6, Meridian City Code, shall comply in all respects with the following provisions. 1. On streets which have a speed limit of greater than 45 miles per hour or more, riders shall ride only on the adjacent sidewalk, and shall not ride on the street. 2. On streets which have a speed limit between 25 miles per hour and 45 miles per hour, rider s shall ride in bike lane s where available, or, where bike lanes are not available, rider s may ride on the adjacent sidewalk. 3. On streets which have a speed limit of 25 miles per hour or less, rider s shall ride on the street, in bike lane s when available. 4. Rider s shall yield to pedestrians at all times. Riders riding on a sidewalk must maintain a distance of two feet (2’) from all pedestrians . 5. Riders may not carry any passengers on an e-bike or e-scooter. Section 4. That a new subsection, subsection 7-1-9(F), shall be added to Meridian City Code section 7-1-9, to read as follows. 7-2-2: PROHIBITED PARKING: Except when necessary to avoid conflict with other traffic, or in compliance with law or the directions of a police officer or official traffic control device, no person shall: * * * F. Park or leave unattended an e-bike or e-scooter, as such terms are defined in Title 3, Chapter 6, Meridian City Code: 1. In any vehicular travel lane or bike lane; 2. In a manner or location that reduces the width of the useable area of a public sidewalk or pathway to less than five feet (5’); 3. On a block without sidewalks; 4. In a manner or location that impedes ADA accommodations, including, but not limited to, curb ramps, railings, or signal buttons; 5. In a manner or location that impedes a fire hydrant or other public safety infrastructure; 6. In any on-street parking space; 7. On private property without permission of the owner of the property; or 8. On or in a driveway. Section 5. That all ordinances, resolutions, orders, or parts thereof or in conflict with this ordinance are hereby voided. Section 6. That this ordinance shall be effective immediately upon its passage and publication pursuant to Idaho Code section 50-329. PASSED by the City Council of the City of Meridian, Idaho, this ____ day of ______________, 2019. Meridian City Council Meeting Agenda February 26, 2019 – Page 289 of 340 VEHICLE SHARING PROGRAMS ORDINANCE PAGE 11 APPROVED by the Mayor of the City of Meridian, Idaho, this ____ day of ______________, 2019. APPROVED: ATTEST: ______________________________ ______________________________ Tammy de Weerd, Mayor C.Jay Coles, City Clerk Meridian City Council Meeting Agenda February 26, 2019 – Page 290 of 340 Chris Johnson From: Loretta Gossi <gossiloretta@gmail.com> Sent: Monday, February 25, 2019 7:50 PM To: Meridian City Clerk Subject: Booting Ordinance This is a terrible idea. There are already ordinances in place to tow abandoned vehicles, etc. Removal of unlicensed vehicles from private driveways also oversteps boundaries, causing undue expenses and difficulties for individuals that may be in the process of fixing a vehicle or using a vehicle for parts to fix another. Not sure where this intolerance is stemming from, but as someone born and raised here, I see it as unnecessary and a hardship to financially burdened residents. Petty HOA and neighborhood squabbles should not be handled in this manner. I hope that you will review my objections seriously. I know that I am not the only resident outraged by the scope of this ordinance. Enough is enough ... and NO I am not a violator. Sincerely, Loretta Gossi Chris Johnson From: Wes Worcester <wesworcester@gmail.com> Sent: Monday, February 25, 2019 3:58 PM To: Meridian City Clerk; Wes Worcester Subject: Booting The City Council of the City of Meridian will hold a public hearing at its meeting on Tuesday, March 5, 2019, at 6:00 p.m., regarding a proposed vehicle immobilization (booting) ordinance. I would like to rise in opposition to this proposal...... 1) Why is this necessary.? 2) Who benefits from this Ordinance.? 3) Who pays for damages to the vehicle or rendering a vehicle inoperable in the event of an emergency.? 4) The liability insurance limits are insufficient if this Ordinance is enacted. 5) This is overreach by the City of Meridian. Wes Worcester 2031 W Sonoma Dr Meridian, Idaho 82642 206 860 2130 VEHICLE SHARING PROGRAMS ORDINANCE PAGE 12 NOTICE AND PUBLISHED SUMMARY OF ORDINANCE PURSUANT TO I.C. § 50-901(A) CITY OF MERIDIAN ORDINANCE NO. 19-_________ An Ordinance adding a new chapter, Chapter 6, to Title 3, Meridian City Code, regarding Vehicle Sharing Programs; amending Meridian City Code Section 4-2-2, regarding Party Responsible For Nuisance; adding a new section, Meridian City Code section 7-1-9, to Title 7, Chapter 1, Meridian City Code, regarding electric power-assisted bicycles and scooters; adding a new subsection, subsection 7-1-9(F), To Meridian City Code Section 7-1-9, regarding Prohibited Parking; adopting a savings clause; and providing an effective date. A full text of this ordinance is available for inspection at Meridian City Hall, 33 E. Broadway Avenue, Meridian, Idaho. This ordinance shall be effective upon its passage and publication. ____________________________________ City of Meridian Mayor and City Council By: C.Jay Coles, City Clerk First Reading: _________________ Adopted after first reading by suspension of the rule as allowed pursuant to Idaho Code § 50-902: YES_______ NO_______ Second Reading: ________________ Third Reading: _________________ STATEMENT OF MERIDIAN CITY ATTORNEY AS TO ADEQUACY OF SUMMARY OF ORDINANCE NO. 19-____________ The undersigned, William L.M. Nary, City Attorney of the City of Meridian, Idaho, hereby certifies that he is the legal advisor of the City and has reviewed a copy of the attached Ordinance no. 19-_____ of the City of Meridian, Idaho, and has found the same to be true and complete and provides adequate notice to the public pursuant to Idaho Code § 50-901A(3). DATED this ______ day of __________________, 2019. ____________________________________ William L.M. Nary, City Attorney Meridian City Council Meeting Agenda February 26, 2019 – Page 291 of 340 City Council Regular Meeting February 26, 2019 Agenda Item Number: 9 F Project File Number: Item Title: Resolution No. 19-2128 Adopting new fees related to Vehicle Sharing Programs and Authorizing the City Clerk's Office to collect such fees and providing an effective date. Meeting Notes: T6W VA Cv-- IVO -h&z2 I TEM SHEET C ouncil Agenda I tem - 9.F. Presenter: Estimated Time f or P resentation: Title of I tem - C ontinued from F ebruary 19, 2019: Resolution No. 19-2128: A Resolution Adopting New Fees Related To Vehicle Sharing P rograms; Authorizing T he City Clerk’s Office To Collect S uch Fees; And P roviding An Effective D ate C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate Resolution Resolution 2/15/2019 RE V I E WE RS : Department Reviewer Action D ate Clerk.Coles, C.J ay Approved 2/22/2019 - 2:08 P M Meridian City Council Meeting Agenda February 26, 2019 – Page 292 of 340 ADOPTION OF FEES FOR VEHICLE SHARING PROGRAMS PAGE 1 OF 1 CITY OF MERIDIAN RESOLUTION NO. 19-2128 BY THE CITY COUNCIL: BERNT, BORTON, CAVENER, MILAM, PALMER, LITTLE ROBERTS A RESOLUTION ADOPTING NEW FEES RELATED TO VEHICLE SHARING PROGRAMS; AUTHORIZING THE CITY CLERK’S OFFICE TO COLLECT SUCH FEES; AND PROVIDING AN EFFECTIVE DATE. WHEREAS , following publication of notice in the Meridian Press on February 1, 2019 and February 8, 2019, according to the requirements of Idaho Code section 63-1311A, on February 12, 2019, the City Council of the City of Meridian held a hearing on the adoption of proposed new fees of the Meridian City Clerk’s Office, as set forth below; and WHEREAS , following such hearing, the City Council, by formal motion, did approve said proposed new fees; NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO: Section 1. That the following fees are hereby adopted: Fee Amount Application fee for Vehicle Sharing Program Operator Franchise (New) $102.00 Application fee for Vehicle Sharing Progra m Operator Franchise (Renewing) $60.00 Application fee for increase in shared vehicles $30.00 Franchise fee for Vehicle Sharing Program Operator Franchise $25,000.00 Shared Vehicle removal and storage fee $250.00 Section 2. That the Meridian City Clerk’s Office is hereby authorized to implement and carry out the collection of said fees. Section 3. That this Resolution shall be in full force and effect as of March 8, 2019. ADOPTED by the City Council of the City of Meridian, Idaho, this 19th day of February, 2019. APPROVED by the Mayor of the City of Meridian, Idaho, this 19th day of February, 2019. APPROVED: ATTEST: Tammy de Weerd, Mayor C.Jay Coles, City Clerk Meridian City Council Meeting Agenda February 26, 2019 – Page 293 of 340 City Council Regular Meeting February 26, 2019 Agenda Item Number: 10 A Project File Number: Item Title: Public Safety Quarterly Report Meeting Notes: vac o,f,( +W/,n a �e,-d c, I TEM SHEET C ouncil Agenda I tem - 10.A. Presenter: Estimated Time f or P resentation: Title of I tem - Public Safety Q uarterly Report C ouncil Notes: RE V I E WE RS : Department Reviewer Action D ate Clerk.Coles, C.J ay Approved 2/22/2019 - 10:03 A M Meridian City Council Meeting Agenda February 26, 2019 – Page 294 of 340 City Council Regular Meeting February 26, 2019 Agenda Item Number: 10 B Project File Number: Item Title: Community Development Update on MDC open sidewalk projects funded by CDBG Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 10.B. Presenter: Crystal Campbell Estimated Time f or P resentation: 10 minutes Title of I tem - C ommunity Development: Update on M eridian Development C orporation (M D C) Open S idewalk Projects F unded by Community Development B lock G rant (C D B G) C ity staf f would like to provide Council an opportunity to review the proposed solutions we are prepared to offer the MD C Board on F ebruary 27, 2019. C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate MD C Open P rojects Cover Memo 2/21/2019 RE V I E WE RS : Department Reviewer Action D ate Community Development.J ohnson, Chris Approved 2/21/2019 - 12:42 P M Community Development.Coles, C.J ay Approved 2/22/2019 - 10:35 A M Meridian City Council Meeting Agenda February 26, 2019 – Page 295 of 340 Co m m u n i t y  De v e l o p m e n t  Bl o c k  Gr a n t  (C D B G ) To t a l  Un e x p e n d e d  Fu n d i n g  $3 5 6 , 5 9 1 Sp e n d i n g  Re q u i r e m e n t s  to  Ma i n t a i n  Fu n d i n g • Co m p l e t e  wi t h i n  se v e n  (7 )  ye a r s • 27 0  da y  re m e d i a t i o n  pl a n • Ti m e l i n e s s In t e g r i t y  of  th e  pr o g r a m • Re s p o n s i b i l i t y  to  ci t i z e n s  to  pr o v i d e  fu n d i n g  an d  ef f e c t i v e  pr o j e c t  ma n a g e m e n t  for  viable   pr o j e c t s  th a t  wi l l  en h a n c e  th e  co m m u n i t y • Co m m i t m e n t  to  im p r o v e  ac c e s s i b i l i t y  in  th e s e  ne i g h b o r h o o d s • Tr a n s p a r e n c y  to  th e  pu b l i c MD C  Op e n  Si d e w a l k  Pr o j e c t s • Pr o j e c t s  ap p r o v e d  du r i n g  PY 1 6 ,  PY 1 7 ,  an d  PY 1 8  (P Y 1 6 / 1 7  Ca r l t o n ,  PY 1 8  E. 3 rd ) • Cu r r e n t  co n s t r u c t i o n  ma r k e t  ca u s i n g  un f o r e s e e n  is s u e s PY 1 6 / P Y 1 7  Ca r l t o n  Pr o j e c t Pu r p o s e :  Im p r o v e  co n n e c t i v i t y ,  in c r e a s e  sa f e t y  fo r  st u d e n t s Ex p e n d i t u r e s :  $6 5 , 4 1 7 Ba l a n c e :  $1 7 6 , 5 9 1 • Ou t  fo r  bi d  th r e e  ti m e s • Lo w e s t  cu r r e n t  bi d  is  tw i c e   th e  am o u n t  av a i l a b l e PY 1 8  E.  3 rd Pr o j e c t Pu r p o s e :  El i m i n a t e  bl i g h t ,  st e p  to w a r d  pl a n n e d  pu b l i c  pa r k i n g  area Ex p e n d i t u r e s :  $0 Ba l a n c e :  $1 8 0 , 0 0 0 So l u t i o n   Pr o s   Co n s   Wa i t  up  to  on e  ye a r   to  bi d  Ca r l t o n   (a g a i n ;  4 th  ti m e )   If  th i s  so l u t i o n  is   se l e c t e d ,  MD C  wi l l   be  ab l e  to  pu t  th e  E.   3 rd  pr o j e c t  ou t  fo r   bi d  an d  ma y  ru n   in t o  th e  sa m e  is s u e    Co n s t r u c t i o n  co s t s  ma y  be  le s s  in   th e  fu t u r e    Co n s t r u c t i o n  co s t s  ma y  no t  go   do w n  (t h e y  co u l d  go  hi g h e r )  and   we  wi l l  ha v e  le s s  ti m e  to   co m p l e t e  th e  pr o j e c t    Po t e n t i a l  ti m e l i n e s s  is s u e s   (u n s p e n t  fu n d s )    Re m e d i a t i o n  pl a n  re q u i r e d  the   en t i r e  ti m e ,  th i s  wi l l  be  a  re d  flag   fo r  HU D  (a n d  an  ad m i n i s t r a t i v e   co s t / b u r d e n )    Ma y  ca u s e  on s i t e  mo n i t o r  fr o m   HU D     Po t e n t i a l  So l u t i o n  #1 So l u t i o n   Pr o s   Co n s   Pa y  ba c k  co s t  of   de s i g n  an d   re a l l o c a t e  CN  fu n d s   to  an o t h e r  pr o j e c t    De s i g n  is  co m p l e t e  an d  in ‐ha n d    Co u l d  wa i t  to  co n s t r u c t  wh e n   bi d d i n g  en v i r o n m e n t  is  mo r e   fa v o r a b l e    AC H D  ma y  be  wi l l i n g  to  ge t   in v o l v e d  if  th e r e  ar e  no  fe d e r a l   re q u i r e m e n t s    $6 5 K  to  be  pa i d  ba c k ;  wh o  pays?   Pr o j e c t  no t  co n s t r u c t e d  an d   th e r e  is  no  kn o w n  ti m e l i n e  for   im p l e m e n t a t i o n    If  fu n d s  re a l l o c a t e d  to  E.  3 rd ,  co u l d  ru n  in t o  sa m e  si t u a t i o n   (h i g h  CN  co s t s )       Po t e n t i a l  So l u t i o n  #2 So l u t i o n   Pr o s   Co n s   Ma k e ‐up  di f f e r e n c e   in  co n s t r u c t i o n   bu d g e t  an d   bi d s / c o s t  wi t h   “l o c a l ”  fu n d s    Pr o j e c t  co m p l e t e    No  ti m e l i n e s s  co n c e r n s    No  re m e d i a t i o n  pl a n  re q u i r e d    Pr o j e c t  ma y  no t  be  wo r t h  the   am o u n t  we  sp e n d  (R O I )    Wh e r e  do e s  th e  ad d i t i o n a l  $180K   co m e  fr o m ?       Po t e n t i a l  So l u t i o n  #3 So l u t i o n   Pr o s   Co n s   Re a l l o c a t e  PY 1 8  E.   3r d  pr o j e c t  fu n d s  to   Ca r l t o n  pr o j e c t    Pr o j e c t  co m p l e t e    No  ti m e l i n e s s  co n c e r n s    No  re m e d i a t i o n  pl a n  re q u i r e d    MD C  wi l l  be  ab l e  to  re e v a l u a t e   cu r r e n t  co n s t r u c t i o n  co s t s  fo r  E.   3 rd  pr o j e c t  an d  ap p l y  fo r  a   di f f e r e n t  le v e l  of  fu n d i n g  if   ne c e s s a r y  du r i n g  a  fu t u r e  fu n d i n g   ye a r    Su b s t a n t i a l  am e n d m e n t  (public   he a r i n g )  wi l l  be  re q u i r e d  due  to   do l l a r  am o u n t ,  th e  na t u r e  and   lo c a t i o n  of  th e  ac t i v i t y   (a d m i n i s t r a t i v e  re s o u r c e  heavy)   Pr o j e c t  ma y  no t  be  wo r t h  the   am o u n t  we  sp e n d  (R O I )    Co n s o l i d a t e d  Pl a n  go a l s  not  met    CD B G  fu n d i n g  of  E.  3 rd  pr o j e c t  in   fu t u r e  ye a r s  is  no t  gu a r a n t e e d     Pr e f e r r e d  So l u t i o n  #4 Fe b r u a r y   20 1 9 •C i t y  an d  MD C  to  di s c u s s  po t e n t i a l  so l u t i o n s  an d  ma k e  fi n a l  de c i s i o n  on   ho w  to  mo v e  fo r w a r d Ma r c h   20 1 9 •M D C  aw a r d s  co n s t r u c t i o n  bi d •M D C  to  pr o v i d e  to  Ci t y  an  up d a t e d  ti m e l i n e  to  co m p l e t e  pr o j e c t •C i t y  St a f f  to  co m p l e t e  su b s t a n t i a l  am e n d m e n t  by  Ma r c h  31 ;  MD C  to  co ‐ pr e s e n t  to  Co u n c i l Ap r i l  20 1 9 •C a n c e l  PY 1 8  SR A  fo r  E.  3r d  St r e e t  an d  am e n d  PY 1 7  SR A  fo r  Ca r l t o n   •M D C  to  co m p l e t e  an d  su b m i t  mo n t h l y  pr o g r e s s  re p o r t s On g o i n g •R e g u l a r  ch e c k s  to  en s u r e  pr o j e c t  is  pr o g r e s s i n g  in  a  ti m e l y  ma n n e r Ne x t  St e p s  fo r  Pr e f e r r e d  So l u t i o n MDC Open Sidewalk Projects Potential Solutions to Complete Carlton Project and Evaluate E. 3 rd Street Project City staff would like to provide Council an opportunity to review the proposed solutions we are prepared to offer the MDC Board on February 27, 2019. Background MDC received CDBG funding for the following projects during the respective program years. ` The Carlton project has been out for bid three (3) times. There were no bids during the first round, the bids during the second round were well above the original estimate, and the third round of bids came back as follows: •Location: E Carlton between NE 3rd and NE 5th, south on NE 5th to E State, and west on E State one lot •Purpose: Improve connectivity in a downtown LMI area and increase safety for students walking to and from Meridian Elementary and Cole Valley •Total Award: $60,000 •Expenditures: Architect fees $59,812.66 •Balance: $0 (remaining balance was reallocated) PY16 Carlton Project (Design) •Location: Same as above •Purpose: Same as above •Total Award: $182,195.11 •Expenditures: $5,604.00 •Balance: $176,591.11 PY17 Carlton Project (Construction) •Location: E. 3rd Right of Way between Broadway and the railroad tracks •Purpose: Elimination of one of the most blighted properties in the community and a step toward public parking area •Total Award: $180,000 •Expenditures: None •Balance: $180,000 PY18 E. 3rd Project Total Unexpended Funding for 2 MDC Sidewalk Projects $356,591.11 Meridian City Council Meeting Agenda February 26, 2019 – Page 296 of 340 MDC Open Sidewalk Projects February 2019 2 | P a g e  Bri Con - $352,245.40 (apparent low bid)  Hawkeye - $509,194.00  Sunroc - $372,664.30  Paul Const - $537,059 The lowest bid is approximately twice the amount available for this project, which is believed to be due to the high construction costs in the current market. It is uncertain if construction costs will be going down any time soon, but MDC did put the most recent bid out during an off-season in an effort to get lower bids. MDC has not put the PY18 E. 3rd project out to bid yet, but there is concern that the same high construction cost issues will also exist on that project. Concerns There are a couple of requirements around CDBG spending that staff is concerned about. First, HUD requires projects to be complete within seven (7) years. If there are no expenditures for 270 days on a project, HUD is alerted and requires a remediation plan. All remediation plans are subject to HUD review and are not necessarily approved. Second, HUD conducts an annual check on August 1 to ensure CDBG programs are spending their funding timely and have no more than 1.5 times the current award available. If Meridian does not meet the timeliness requirement, we could potentially lose our funding for future years. Additionally, the CDBG program has a responsibility to the citizens of Meridian to provide funding and effective project management for viable projects that will enhance their community. The City made a commitment to improve accessibility for residents in the neighborhoods related to these projects and residents are entitled to transparency and access to a course of action to resolve these projects. Solutions City staff identified several potential solutions to manage the MDC Carlton project to ensure effective administration of the CDBG program. The list of potential solutions below includes pros and cons of each solution. Meridian City Council Meeting Agenda February 26, 2019 – Page 297 of 340 MDC Open Sidewalk Projects February 2019 3 | P a g e Solution Pros Cons Wait up to one year to bid Carlton (again; 4th time) If this solution is selected, MDC will be able to put the E. 3rd project out for bid and may run into the same issue  Construction costs may be less in the future  Construction costs may not go down (they could go higher) and we will have less time to complete the project  Potential timeliness issues (unspent funds)  Remediation plan required the entire time, this will be a red flag for HUD (and an administrative cost/burden)  May cause onsite monitor from HUD Pay back cost of design and reallocate CN funds to another project  Design is complete and in-hand  Could wait to construct when bidding environment is more favorable  ACHD may be willing to get involved if there are no federal requirements  $65K to be paid back; who pays?  Project not constructed and there is no known timeline for implementation  If funds reallocated to E. 3rd, could run into same situation (high CN costs) Make-up difference in construction budget and bids/cost with “local” funds  Project complete  No timeliness concerns  No remediation plan required  Project may not be worth the amount we spend (ROI)  Where does the additional $180K come from? Reallocate PY18 E. 3rd project funds to Carlton project  Project complete  No timeliness concerns  No remediation plan required  MDC will be able to reevaluate current construction costs for E. 3rd project and apply for a different level of funding if necessary during a future funding year  Substantial amendment (public hearing) will be required due to dollar amount, the nature and location of the activity (administrative resource heavy)  Project may not be worth the amount we spend (ROI)  Consolidated Plan goals not met  CDBG funding of E. 3rd project in future years is not guaranteed After evaluating the options, City Staff’s recommendation is to reallocate the PY18 E. 3rd project funds to pay the extra costs necessary to compete the PY16/PY17 Carlton project. Next Steps If we decide to move forward with the preferred solution, the following steps will be taken: Meridian City Council Meeting Agenda February 26, 2019 – Page 298 of 340 MDC Open Sidewalk Projects February 2019 4 | P a g e February 2019 •City and MDC to discuss potential solutions and make final decision on how to move forward March 2019 •MDC awards construction bid •MDC to provide to City an updated timeline to complete project •City Staff to complete substantial amendment by March 31; MDC to co-present to Council April 2019 •Cancel PY18 SRA for E. 3rd Street and amend PY17 SRA for Carlton •MDC to complete and submit monthly progress reports Ongoing •Regular checks to ensure project is progressing in a timely manner Meridian City Council Meeting Agenda February 26, 2019 – Page 299 of 340 City Council Regular Meeting February 26, 2019 Agenda Item Number: 10 C Project File Number: Item Title: Community Development 2019 Roadway, Intersection and Community Program Priorities Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 10.C. Presenter: Caleb Hood Estimated Time f or P resentation: 25 minutes Title of I tem - C ommunity Development: 2019 Roadway, Intersection and Community Program P riorities Annually, A C HD asks the City for our most important projects. On February 4th, the Meridian Transportation C ommission made a list f or Council's consideration. The City's priorities need to be sent to A C HD by March 15th. C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate 2019 A C HD Priorities Memo Cover Memo 2/21/2019 RE V I E WE RS : Department Reviewer Action D ate Community Development.Coles, C.J ay Approved 2/21/2019 - 4:18 P M Meridian City Council Meeting Agenda February 26, 2019 – Page 300 of 340 Memo To: Mayor & City Council From: Caleb Hood, Planning Division Manager Date: 2/21/2019 Re: 2019 Roadway, Intersection and Community Program Priorities On December 27 th , the City received a letter from ACHD notifying us that work was starting on the FY2020-2024 Integrated Five-Year Work Plan (IFYWP). Annually, the City prepares transportation priority lists for ACHD to consider in their programming and budget process. ACHD is requesting all project requests be submitted no later than March 15, 2019. On February 4 th , the Meridian Transportation Commission (MTC) reviewed and recommends to Council the 2019 roadway and intersection priorities that are attached. Staff has also attached the Level of Service (LOS) Map, ACHD’s prioritization spreadsheet, and the draft 2019 priorities location map. These documents are the main tools used to evaluate priorities. NOTE: The MTC was unable to recommend 2019 Community Programs (CP) projects (e.g. – sidewalks) prior to adjourning their February 4 th meeting. The MTC is scheduled to finish this business during their March 4 th meeting. Staff will share the MTC’s CP recommendations with Council during the March 12 th workshop. The City’s priority lists should be endorsed by the Mayor and City Council and sent to ACHD before the March 15th deadline. Attachments: 1) DRAFT 2019 Roadway & Intersection Priority Projects 2) DRAFT 2019 Priorities Map 3) Level of Service Map 4) ACHD Prioritization Spreadsheet Meridian City Council Meeting Agenda February 26, 2019 – Page 301 of 340 ; ; ; ; ; ; ;;;; ; ; ; ; ; ; ; ; ;; ; ;; ; ; ; ; ; ;; ; ; MC M IL LAN CHE RRY M E R I D I A N VICT OR Y PI N E LAK E HAZ EL FR A N K LI N M A I N CO LUM BI A AMITY C L O V E R D A L E USTICK S T A R O V E R L A N D C H I N D E N E A G L E M C D E R M O T T T E N M I L E L O C U S T G R O V E B L A C K C A T L I N D E R §¨¦84 £¤16 £¤26 ¬«69 ¬«55 §¨¦84 6 13 22 23 32 26272829 30 3334 24 44 45 46 47 48 49 50 51 52 53 2154 55 56 60 61 62 63 2 1 12 7 3 9 11 10 4 15 17 8 19 14 5 18 16 25 31 35 36 373839 40 41 42 43 57 58 20 59 2019 Roadway & Intersection Priorities [Legend Area of Impact Future Roads Project Type Intersection ;Street Print Date: 2/19/2019 0 1 20.5 Miles The information shown on this map is compiled from various sourcesand is subject to constant revision. The City of Meridian makes nowarranty or guarantee as to the content, accuracy, timeliness, orcompleteness of any of the data provided, and assumes no legalresponsibility for the information contained on this map. DR A F T C i t y o f M e r i d i a n 2 0 1 9 P r i o r i t y P r o j e c t s In I F Y W P D S N Y R R O W Y R C N Y R To t a l C o s t i n Mi l l i o n s Pr o g r a m m i n g N o t e s Ro a d & I n t e r s e c t i o n 20 1 9 2 0 1 8 G I S P r o j e c t N a m e P r o j e c t D e s c r i p t i o n In I F Y W P D S N Y R R O W Y R C N Y R To t a l C o s t i n Mi l l i o n s Pr o g r a m m i n g N o t e s Additional Project Specific/Miscellaneous City Input 1 1 RD 2 0 2 - 4 4 L o c u s t G r o v e R d , Vi c t o r y R d / Ov e r l a n d R d Wi d e n L o c u s t G r o v e R d t o 5 l a n e s w i t h c u r b , g u t t e r , s i d e w a l k a n d b i k e la n e s i n a c c o r d a n c e w i t h t h e 2 0 1 6 C I P . Ye s 2 0 1 9 2 0 2 0 - 2 0 2 1 2 0 2 2 $ 5 . 4 5 T o b e b u i l t i n F Y 2 0 2 2 . F 2 2 RD 2 1 3 - 1 6 L i n d e r R d , F r a n k l i n Rd / P i n e A v e (L i n d e r R d , F r a n k l i n Rd / C h e r r y L n ) Wi d e n L i n d e r R d t o 5 l a n e s w i t h c u r b , g u t t e r , s i d e w al k a n d b i k e l a n e s i n ac c o r d a n c e w i t h 2 0 1 6 C I P . P r o j e c t i n c l u d e s u p g r a d e o f t h e U n i o n P a c i f i c Ra i l r o a d c r o s s i n g a n d b r i d g e # 1 3 1 . Ye s D o n e 2 0 1 9 2 0 2 0 $ 2 . 7 9 T o b e b u i l t i n F Y 2 0 2 0 . F 3 5 RD 2 0 7 - 2 3 M e r i d i a n R d , C h e r r y Ln / U s t i c k R d Wi d e n M e r i d i a n R d t o 5 l a n e s w i t h c u r b , g u t t e r , s i d ew a l k , a n d b i k e la n e s i n a c c o r d a n c e w i t h t h e 2 0 1 6 C I P . P r o j e c t i n c l ud e s M e r i d i a n R d Br i d g e s # 2 0 4 5 a n d # 1 2 6 X a n d e n h a n c e d c r o s s i n g s a t J am e s C t a n d Wo o d b u r y D r . Ye s D o n e D o n e 2 0 2 0 $ 5 . 4 3 T o b e b u i l t i n F Y 2 0 2 0 . F 4 7 RD 2 1 0 - 0 2 L o c u s t G r o v e R d , Fa i r v i e w A v e / Us t i c k R d Wi d e n L o c u s t G r o v e R d t o 5 l a n e s w i t h c u r b , g u t t e r , s i d e w a l k , a n d b i k e la n e s i n a c c o r d a n c e w i t h t h e 2 0 1 6 C I P . Ye s 2 0 2 3 P D P D $ 4 . 5 6 D e s i g n t o b e g i n i n F Y 2 0 2 3 . F 5 2 0 RC 0 2 0 7 L i n d e r R d , O v e r l a n d Rd / F r a n k l i n R d Wi d e n L i n d e r R d t o 5 l a n e s a n d c o n s t r u c t a n e w 4 - l a ne I - 8 4 o v e r p a s s , in c l u d i n g c u r b , g u t t e r , s i d e w a l k , a n d b i k e l a n e s i n a c c o r d a n c e w i t h t h e 20 1 6 C I P . P r o j e c t w o u l d b e a j o i n t p r o j e c t b e t w e e n A CH D a n d I T D . No $3 . 1 5 A C H D t o c o o r d i n a t e w i t h IT D o n r e q u e s t . P r o j e c t t o mo v e f o r w a r d w h e n fu n d i n g p a r t n e s h i p i s po s s i b l e . Council is evaluating a partnership with ACHD and ITD to construct soon. COMPASS has done some cost-benefit analysis. Need to be high on ACHD priority list for their portion. 6 3 IN 2 1 1 - 0 5 F a i r v i e w A v e a n d Lo c u s t G r o v e R d Wi d e n i n t e r s e c t i o n t o 8 l a n e s o n F a i r v i e w A v e a n d 7 l a n e s o n L o c u s t Gr o v e R d , i n c l u d i n g c u r b , g u t t e r , s i d e w a l k , a n d b i k e l a n e s i n a c c o r d a n c e wi t h t h e 2 0 1 6 C I P . Ye s 2 0 2 0 2 0 2 1 - 2 0 2 2 2 0 2 3 $ 4 . 2 6 T o b e b u i l t i n F Y 2 0 2 3 . L O S E - moved down 7 4 RD 2 0 7 - 3 3 E a g l e R d , A m i t y R d / Vi c t o r y R d Wi d e n E a g l e R d t o 5 l a n e s w i t h c u r b , g u t t e r , s i d e w a lk a n d b i k e l a n e s i n ac c o r d a n c e w i t h t h e 2 0 1 6 C I P . Ye s D o n e 2 0 1 9 2 0 2 1 $ 4 . 8 2 T o b e b u i l t i n F Y 2 0 2 1 . L O S E - m oved down 8 8 RD 2 0 2 - 3 2 T e n M i l e R d , U s t i c k Rd / M c M i l l a n R d Wi d e n T e n M i l e R d t o 5 l a n e s w i t h c u r b , g u t t e r , s i d ew a l k a n d b i k e l a n e s in a c c o r d a n c e w i t h 2 0 1 6 C I P . P r o j e c t i n c l u d e s b r i d g e s # 1 1 0 3 a n d # 2 2 0 4 . Ye s 2 0 1 8 - 2 0 1 9 2 0 1 9 2 0 2 0 $ 5 . 7 1 T o b e b u i l t i n F Y 2 0 2 0 . F 9 9 RC 0 2 9 9 T e n M i l e R d , V i c t o r y Rd / O v e r l a n d R d Wi d e n T e n M i l e R d t o 5 l a n e s w i t h c u r b , g u t t e r , s i d ew a l k , a n d b i k e la n e s i n a c c o r d a n c e w i t h t h e 2 0 1 6 C I P . Ye s 2 0 1 9 2 0 2 0 2 0 2 1 $ 3 . 9 3 T o b e b u i l t i n F Y 2 0 2 1 . F 10 1 0 RD 2 1 5 - 0 2 V i c t o r y R d , L o c u s t Gr o v e R d / E a g l e R d Wi d e n V i c t o r y R d t o 3 l a n e s w i t h c u r b , g u t t e r , s i d e wa l k , a n d b i k e l a n e s in a c c o r d a n c e w i t h t h e 2 0 1 6 C I P . No $3 . 7 7 P r i o r i t i z e d . T o b e ev a l u a t e d f o r p o s s i b l e in c l u s i o n i n f u t u r e I F Y W P up d a t e s . F 11 1 2 RD 2 0 2 - 2 7 M c M i l l a n R d , Me r i d i a n R d / L o c u s t Gr o v e R d Wi d e n M c M i l l a n R d t o 3 l a n e s w i t h c u r b , g u t t e r , s i d ew a l k , a n d b i k e la n e s . No TB D A d d t o p r i o r i t i z a t i o n . L O S F. 12 1 3 RD 2 1 5 - 0 3 M c M i l l a n R d , L i n d e r Rd / M e r i d i a n R d Wi d e n M c M i l l a n R d t o 3 l a n e s w i t h c u r b , g u t t e r , s i d ew a l k , a n d b i k e la n e s . No $3 . 7 6 P r i o r i t i z e d . T o b e ev a l u a t e d f o r p o s s i b l e in c l u s i o n i n f u t u r e I F Y W P up d a t e s . F 13 6 IN 2 1 5 - 0 6 V i c t o r y R d a n d Lo c u s t G r o v e R d Ro u n d a b o u t Co n s t r u c t a m u l t i - l a n e r o u n d a b o u t w i t h 2 l a n e s o n L o cu s t G r o v e l e g s an d 1 l a n e o n V i c t o r y l e g s i n a c c o r d a n c e w i t h t h e 2 01 6 C I P . Ye s 2 0 1 9 2 0 2 0 2 0 2 2 $ 4 . 1 0 T o b e b u i l t i n F Y 2 0 2 2 . L O S D - m oved down 14 1 9 RD 2 0 9 - 1 5 L i n d e r R d , C h e r r y L n / U s t i c k R d Wi d e n L i n d e r R d t o 3 l a n e s w i t h c u r b , g u t t e r , s i d e w al k , a n d b i k e l a n e s in a c c o r d a n c e w i t h 2 0 1 6 C I P . No $3 . 5 2 A d d t o p r i o r i t i z a t i o n . L O S F. LOS F - moved up Request 5-lanes instead of 3? Only segment north of I-84 as 3-lanes wide. 15 1 1 RD 2 0 2 - 2 0 L o c u s t G r o v e R d , Us t i c k R d / M c M i l l a n Rd Wi d e n L o c u s t G r o v e R d t o 3 l a n e s w i t h c u r b , g u t t e r , s i d e w a l k , a n d b i k e la n e s i n a c c o r d a n c e w i t h t h e 2 0 1 6 C I P . No $2 . 4 5 P r i o r i t i z e d . T o b e ev a l u a t e d f o r p o s s i b l e in c l u s i o n i n f u t u r e I F Y W P up d a t e s . F 16 2 3 RD 2 0 2 - 3 0 M e r i d i a n R d , U s t i c k Rd / M c M i l l a n R d Wi d e n M e r i d i a n R d t o 3 l a n e s w i t h c u r b , g u t t e r , s i d ew a l k , a n d b i k e la n e s i n a c c o r d a n c e w i t h t h e 2 0 1 6 C I P . No $2 . 5 4 A d d t o p r i o r i t i z a t i o n . L O S F. LOS F - moved up 20 1 9 C i t y Pr i o r i t y Ra n k i n g Additional Project Specific/Miscellaneous City Input Cu r r e n t P r o g r a m m i n g S t a t u s Pr o j e c t D e s c r i p t i o n ( R e q u e s t D e t a i l s ) AC H D P r o j e c t N a m e (C i t y P r o j e c t N a m e ) GI S # 20 1 8 C i t y Pr i o r i t y Ra n k i n g Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a F e b r u a r y 2 6 , 2 0 1 9 – P a g e 3 0 2 o f 3 4 0 17 1 4 RD 1 8 8 T e n M i l e R d , Mc M i l l a n R d / Ch i n d e n B l v d ( U S 20 / 2 6 ) Wi d e n T e n M i l e R d t o 5 l a n e s w i t h c u r b , g u t t e r , s i d ew a l k a n d b i k e l a n e s in a c c o r d a n c e w i t h 2 0 1 6 C I P . Ye s D o n e 2 0 1 9 2 0 2 0 $ 0 . 6 5 T o b e b u i l t i n F Y 2 0 2 0 b y de v e l o p m e n t p e r S T A R S ag r e e m e n t . 18 1 5 RD 2 0 7 - 2 4 U s t i c k R d , T e n M i l e Rd / L i n d e r R d Wi d e n U s t i c k R d t o 5 l a n e s w i t h c u r b , g u t t e r , s i d e w al k , a n d b i k e l a n e s i n ac c o r d a n c e w i t h t h e 2 0 1 6 C I P . No $3 . 2 5 P r i o r i t i z e d . T o b e ev a l u a t e d f o r p o s s i b l e in c l u s i o n i n f u t u r e I F Y W P up d a t e s . 19 1 6 RD 2 0 7 - 3 4 L o c u s t G r o v e R d , Am i t y R d / V i c t o r y Rd Wi d e n L o c u s t G r o v e R d t o 3 l a n e s w i t h c u r b , g u t t e r , s i d e w a l k , a n d b i k e la n e s . No $2 . 7 5 D e f e r . O p e r a t i n g a t a L O S D or b e t t e r . 20 2 9 Vi c t o r y R d , M e r i d i a n Rd / L o c u s t G r o v e R d Wi d e n V i c t o r y R d t o 3 l a n e s w i t h c u r b , g u t t e r , s i d e wa l k , a n d b i k e l a n e s in a c c o r d a n c e w i t h t h e 2 0 1 6 C I P . No $3 . 1 0 A d d t o p r i o r i t i z a t i o n . L O S F. LOS F - moved up 21 4 3 IN 2 1 6 - 0 1 L a k e H a z e l R d a n d Ea g l e R d Wi d e n a n d s i g n a l i z e i n t e r s e c t i o n t o 4 / 5 l a n e s o n E a gl e a n d 3 / 5 l a n e s o n La k e H a z e l i n a c c o r d a n c e w i t h t h e 2 0 1 6 C I P . Ye s 2 0 2 1 2 0 2 2 2 0 2 3 $ 1 1 . 1 5 T o b e b u i l t i n F Y 2 0 2 3 . M o v e d u p because of programming. 22 2 1 IN 2 0 6 - 0 2 O v e r l a n d R d a n d Li n d e r R d Wi d e n a n d s i g n a l i z e i n t e r s e c t i o n t o 5 l a n e s o n L i n d er R d a n d 6 l a n e s o n Ov e r l a n d R d i n a c c o r d a n c e w i t h t h e 2 0 1 6 C I P . No $4 . 4 4 D e f e r . O p e r a t i n g a t a L O S D or b e t t e r . 23 2 2 IN 2 0 2 - 0 9 U s t i c k R d a n d B l a c k Ca t R d Co n s t r u c t a d u a l l a n e r o u n d a b o u t i n a c c o r d a n c e w i t h t h e 2 0 1 6 . C I P . N o $2 . 0 5 D e f e r . O p e r a t i n g a t a L O S D or b e t t e r . 24 3 5 IN 2 1 4 - 0 3 T e n M i l e R d a n d Vi c t o r y R d Wi d e n i n t e r s e c t i o n o r a d d r o u n d a b o u t i n a c c o r d a n c e wi t h t h e M a s t e r St r e e t M a p . T r a f f i c a n a l y s i s s h o u l d d e t e r m i n e t h e u lt i m a t e l a n e co n f i g u r a t i o n b a s e d o n a b o v e p r o j e c t s i n t h e a r e a . Ye s 2 0 1 9 2 0 2 0 2 0 2 1 $ 2 . 7 2 T o b e b u i l t i n F Y 2 0 2 1 . L O S F - m oved up 25 2 4 RD 2 0 2 - 2 9 M e r i d i a n R d , Mc M i l l a n R d / Ch i n d e n B l v d Wi d e n M e r i d i a n R d t o 3 l a n e s w i t h c u r b , g u t t e r , s i d ew a l k , a n d b i k e la n e s i n a c c o r d a n c e w i t h t h e 2 0 1 6 C I P . No $3 . 3 6 D e f e r . O p e r a t i n g a t a L O S D or b e t t e r . 26 2 5 IN 2 0 9 - 0 6 U S 2 0 / 2 6 ( C h i n d e n Bl v d ) a n d L o c u s t Gr o v e R d Wi d e n L o c u s t G r o v e R d i n t e r s e c t i o n l e g s i n c o o r d i n a ti o n w i t h I T D . Y e s 2 0 1 9 2 0 1 9 2 0 2 1 $ 2 . 2 4 C o s t r e p r e s e n t A C HD po r t i o n o n l y . T o b e b u i l t i n FY 2 0 2 1 . 27 2 6 IN 2 0 9 - 0 5 U S 2 0 / 2 6 ( C h i n d e n Bl v d ) a n d M e r i d i a n Rd Wi d e n M e r i d i a n R d i n t e r s e c t i o n l e g s i n c o o r d i n a t i o n w i t h I T D . N o TB D A C H D c o o r d i n a t i n g w i t h IT D o n p o t e n t i a l im p r o v e m e n t t o M e r i d i a n Rd d u r i n g C h i n d e n wi d e n i n g p r o j e c t . P r o j e c t wi l l b e a d d e d b a c k i n w h e n a p a r t n e r s h i p i s i d e n t i f i e d . 28 2 7 IN 2 0 5 - 2 0 U S 2 0 / 2 6 ( C h i n d e n Bl v d ) a n d B l a c k C a t Rd Wi d e n i n t e r s e c t i o n i n a c c o r d a n c e w i t h t h e 2 0 1 6 C I P in c o o r d i n a t i o n wi t h I T D . No $1 . 2 1 A C H D t o c o o r d i n a t e w i t h IT D o n r e q u e s t . P r o j e c t t o mo v e f o r w a r d w h e n fu n d i n g p a r t n e s h i p i s po s s i b l e . 29 2 8 IN 2 0 5 - 3 2 U S 2 0 / 2 6 ( C h i n d e n Bl v d ) a n d T e n M i l e Rd Wi d e n i n t e r s e c t i o n i n c o o r d i n a t i o n w i t h I T D . N o $1 . 2 3 A C H D l e g s a r e b u i l t o u t . AC H D t o e n c o u r a g e I T D im p r o v e m e n t o n C h i n d e n Bl v d . 30 3 0 IN 2 1 5 - 0 5 E a g l e R d a n d A m i t y Rd R o u n d a b o u t (D u a l L a n e ) Wi d e n r o u n d a b o u t t o a d u a l l a n e r o u n d a b o u t , w i t h c u rb , g u t t e r , si d e w a l k , a n d b i k e l a n e s . P r o j e c t t o b e c o n s t r u c t e d c o n c u r r e n t l y w i t h Ea g l e R d , A m i t y R d / V i c t o r y R d . No $1 . 1 3 T o b e b u i l t b e de v e l o p m e n t . 31 3 1 RC 0 1 6 1 F r a n k l i n R d , Mc D e r m o t t R d / Bl a c k C a t R d Wi d e n F r a n k l i n R d t o 5 l a n e s w i t h c u r b , g u t t e r , s i d ew a l k , a n d b i k e la n e s . No $2 . 9 1 D e f e r . O p e r a t i n g a t a L O S D or b e t t e r . N o t i n c l u d e d i n th e 2 0 1 6 C I P . 32 3 2 IN 2 0 5 - 0 3 T e n M i l e R d a n d Am i t y R d Co n s t r u c t a r o u n d a b o u t . P r o j e c t i n c l u d e s b r i d g e # 2 0 5A X . Y e s D o n e 2 0 1 9 2 0 2 2 $ 2 . 4 0 T o b e b u i l t i n F Y 2 0 2 2 . 33 3 3 IN 2 1 1 - 0 6 C h e r r y L n a n d L i n d e r Rd Wi d e n i n t e r s e c t i o n t o 4 l a n e s L i n d e r R d a n d 5 / 6 l a ne s o n C h e r r y L n i n ac c o r d a n c e w i t h t h e 2 0 1 6 C I P . No $3 . 2 9 D e f e r . O p e r a t i n g a t a L O S D. 34 3 4 IN 2 1 5 - 0 7 C h e r r y L n a n d B l a c k Ca t R d Wi d e n i n t e r s e c t i o n t o 5 / 6 l a n e s o n o n B l a c k C a t R d an d 5 l a n e s o n Ch e r r y L n i n a c c o r d a n c e w i t h t h e 2 0 1 6 C I P . No $3 . 2 0 D e f e r . O p e r a t i n g a t a L O S D or b e t t e r . Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a F e b r u a r y 2 6 , 2 0 1 9 – P a g e 3 0 3 o f 3 4 0 35 3 6 RC 0 1 3 0 F a i r v i e w A v e , S H 5 5 (E a g l e R d ) / Cl o v e r d a l e R d Wi d e n F a i r v i e w A v e t o 7 l a n e s w i t h c u r b , g u t t e r , s i de w a l k , a n d b i k e la n e s i n a c c o r d a n c e w i t h t h e 2 0 1 6 C I P . No $2 . 0 3 D e f e r . O p e r a t i n g a t a L O S D. 36 3 7 RD 2 0 7 - 1 9 L i n d e r R d , C h i n d e n Bl v d ( U S 2 0 / 2 6 ) / S H 44 ( S t a t e S t ) Wi d e n L i n d e r R d i n a c c o r d a n c e w i t h t h e 2 0 1 6 C I P . C r os s s e c t i o n t o b e de t e r m i n e d t h r o u g h c o n c e p t d e s i g n . P r o j e c t i n c l u d e s b r i d g e s # 1 0 7 8 , #2 0 3 3 , # 2 0 3 4 , # 2 0 3 5 , a n d # 2 0 3 6 . Ye s 2 0 2 1 - 2 0 2 2 2 0 2 3 U F $ 2 4 . 3 8 C o n c e p t d e s i g n u n d e r w a y to d e t e r m i n e b e s t ap p r o a c h f o r t h i s h i g h c o s t pr o j e c t . 37 3 8 RC 0 1 3 3 F a i r v i e w A v e , L o c u s t Gr o v e R d / S H 5 5 (E a g l e R d ) Wi d e n F a i r v i e w A v e t o 7 l a n e s w i t h c u r b , g u t t e r , s i de w a l k , a n d b i k e la n e s i n a c c o r d a n c e w i t h t h e 2 0 1 6 C I P . No $3 . 2 9 D e f e r . O p e r a t i n g a t a L O S D or b e t t e r . 38 3 9 RC 0 1 3 5 F a i r v i e w A v e , Me r i d i a n R d / L o c u s t Gr o v e R d Wi d e n F a i r v i e w A v e t o 7 l a n e s w i t h c u r b , g u t t e r , s i de w a l k , a n d b i k e la n e s i n a c c o r d a n c e w i t h t h e 2 0 1 6 C I P . No $5 . 3 3 D e f e r . O p e r a t i n g a t a L O S D or b e t t e r . 39 4 0 RD 2 1 5 - 1 7 C h e r r y L n , L i n d e r R d / M e r i d i a n R d Wi d e n C h e r r y L n t o 5 l a n e s w i t h c u r b , g u t t e r , s i d e w al k , a n d b i k e l a n e s . N o TB D D e f e r . O p e r a t i n g a t a L O S D. N o t a 2 0 1 6 C I P p r o j e c t . 40 4 1 RD 2 0 8 - 1 0 F a i r v i e w A v e Co r r i d o r Ma n a g e m e n t , L i n d e r Rd / O r c h a r d S t Im p r o v e s a f e t y a n d t r a f f i c o p e r a t i o n s a l o n g F a i r v i e w A v e i n a c c o r d a n c e wi t h t h e F a i r v i e w A v e n u e C o r r i d o r M a n a g e m e n t S t r a t e gy . P r o j e c t m a y in c l u d e b i c y c l e a n d p e d e s t r i a n f a c i l i t i e s a n d o t h e r a c c e s s m a n a g e m e n t tr e a t m e n t s . No TB D P r o j e c t t o b e i m p l e m e n t e d th r o u g h d e v e l o p m e n t . AC H D a n d M e r i d i a n t o co o r d i n a t e im p l e m e n t a t i o n a s de v e l o p m e n t a p p l i c a t i o n s ar e p r o c e s s e d . 41 4 2 RD 2 0 9 - 0 3 T e n M i l e R d , A m i t y Rd / V i c t o r y R d Wi d e n T e n M i l e R d t o 5 l a n e s w i t h c u r b , g u t t e r , s i d ew a l k , a n d b i k e la n e s . No $3 . 0 3 D e f e r . O p e r a t i n g a t a L O S D. N o t a 2 0 1 6 C I P p r o j e c t . 42 4 4 RD 2 1 5 - 1 8 E a s t 0 3 r d S t Ex t e n s i o n , C a r l t o n S t / F a i r v i e w A v e (P h a s e 2 ) Ex t e n d r o a d w a y a n d c o n s t r u c t s t r e e t s c a p e i m p r o v e m e n ts , i n c l u d i n g cu r b , g u t t e r , s i d e w a l k , a n d i m p r o v e d U P R R c r o s s i n g , f r o m C a r l t o n A v e to F a i r v i e w A v e i n a c c o r d a n c e w i t h t h e D o w n t o w n M e r id i a n Ne i g h b o r h o o d P l a n . No TB D D e f e r u n t i l c o m p l e t i o n o f Ph a s e 1 ( F r a n k l i n t o Ca r l t o n ) . 43 4 5 RD 2 0 9 - 0 4 B r o a d w a y A v e / Id a h o A v e Ex t e n s i o n , E a s t 0 6 t h St / L o c u s t G r o v e R d No TB D D e f e r . P r o j e c t w o u l d n e e d to b e b u i l t b y de v e l o p m e n t . 44 4 6 IN 2 0 5 - 2 1 M c M i l l a n R d a n d Bl a c k C a t R d Co n s t r u c t a m u l t i - l a n e r o u n d a b o u t i n a c c o r d a n c e w i t h t h e 2 0 1 6 C I P . N o $1 . 5 6 D e f e r . O p e r a t i n g a t a L O S D or b e t t e r . 45 4 7 IN 2 0 8 - 0 2 A m i t y R d a n d B l a c k Ca t R d Wi d e n i n t e r s e c t i o n t o 3 / 4 l a n e s o n A m i t y a n d 3 / 4 l a ne s o n B l a c k C a t i n ac c o r d a n c e w i t h t h e 2 0 1 6 C I P . No $1 . 3 6 D e f e r . O p e r a t i n g a t a L O S D or b e t t e r . 46 4 8 IN 2 0 3 - 2 5 M c M i l l a n R d a n d St a r R d Co n s t r u c t a m u l t i - l a n e r o u n d a b o u t i n a c c o r d a n c e w i t h t h e 2 0 1 6 C I P . N o $1 . 6 7 D e f e r . O p e r a t i n g a t a L O S D or b e t t e r . 47 4 9 IN 2 1 5 - 0 8 A m i t y R d a n d L i n d e r Rd Co n s t r u c t a s i n g l e - l a n e r o u n d a b o u t i n a c c o r d a n c e w i th t h e 2 0 1 6 C I P . N o $3 . 0 4 D e f e r . O p e r a t i n g a t a L O S D or b e t t e r . 48 5 0 IN 2 1 5 - 0 9 C h e r r y L n a n d Mc D e r m o t t R d Wi d e n i n t e r s e c t i o n t o 3 l a n e s o n M c D e r m o t t a n d 5 l a ne s o n C h e r r y . N o $1 . 1 8 D e f e r . O p e r a t i n g a t a L O S D or b e t t e r . N o t i n c l u d e d i n th e 2 0 1 6 C I P . 49 5 1 IN 2 1 5 - 1 0 F r a n k l i n R d a n d Mc D e r m o t t R d Co n s t r u c t a s i n g l e - l a n e r o u n d a b o u t i n a c c o r d a n c e w i th t h e 2 0 1 6 C I P . N o $1 . 6 1 D e f e r . O p e r a t i n g a t a L O S D or b e t t e r . 50 5 2 IN 2 0 2 - 2 0 U s t i c k R d a n d Mc D e r m o t t R d Wi d e n i n t e r s e c t i o n t o 3 l a n e s o n M c D e r m o t t a n d 4 l a ne s o n U s t i c k i n ac c o r d a n c e w i t h t h e 2 0 1 6 C I P . No $1 . 1 5 D e f e r . O p e r a t i n g a t a L O S D or b e t t e r . 51 5 3 IN 2 1 5 - 1 1 M c M i l l a n R d a n d Mc D e r m o t t R d Wi d e n a n d s i g n a l i z e i n t e r s e c t i o n t o 3 / 4 l a n e s o n M c De r m o t t a n d 3 l a n e s on U s t i c k i n a c c o r d a n c e w i t h t h e 2 0 1 6 C I P . No $1 . 6 8 D e f e r . O p e r a t i n g a t a L O S D or b e t t e r . 52 5 4 IN 2 0 5 - 8 8 U s t i c k R d a n d S t a r R d C o n s t r u c t a s i n g l e - l a n e r o u n d a b o u t i n a c c o r d a n c e w i t h t h e 2 0 1 6 C I P . N o $0 . 9 4 D e f e r . O p e r a t i n g a t a L O S D or b e t t e r . 53 5 5 Te n M i l e R d a n d Ch a t e a u D r Si g n a l i z e i n t e r s e c t i o n . No TB D D o e s n o t c u r r e n t l y m e e t wa r r a n t s . A C H D t o re e v a l u a t e a s de v e l o p m e n t o c c u r s i n t h e ar e a . 54 5 6 La k e H a z e l R d a n d Lo c u s t G r o v e R d Co n s t r u c t a s i n g l e - l a n e r o u n d a b o u t i n a c c o r d a n c e w i th t h e 2 0 1 6 C I P . N o $1 . 0 7 D e f e r . O p e r a t i n g a t a L O S D or b e t t e r . Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a F e b r u a r y 2 6 , 2 0 1 9 – P a g e 3 0 4 o f 3 4 0 55 5 7 Am i t y R d a n d L o c u s t Gr o v e R d Wi d e n a n d s i g n a l i z e i n t e r s e c t i o n t o 3 / 4 l a n e s o n L o cu s t G r o v e a n d 5 / 6 la n e s o n A m i t y i n a c c o r d a n c e w i t h t h e 2 0 1 6 C I P . No $2 . 1 3 De f e r . O p e r a t i n g a t a L O S D or b e t t e r . 56 5 8 Vi c t o r y R d a n d Li n d e r R d Co n s t r u c t a s i n g l e - l a n e r o u n d a b o u t i n a c c o r d a n c e w i th t h e 2 0 1 6 C I P . N o $1 . 6 4 De f e r . O p e r a t i n g a t a L O S D or b e t t e r . 57 5 9 Lo c u s t G r o v e R d , Mc M i l l a n R d / Ch i n d e n B l v d ( U S 20 / 2 6 ) Wi d e n L o c u s t G r o v e R d t o 3 l a n e s w i t h c u r b , g u t t e r , s i d e w a l k , a n d b i k e la n e s i n a c c o r d a n c e w i t h t h e 2 0 1 6 C I P . No $3 . 3 6 De f e r . O p e r a t i n g a t a L O S D or b e t t e r . 58 6 0 Us t i c k R d , Mc D e r m o t t R d / Bl a c k C a t R d Wi d e n U s t i c k R d t o 5 l a n e s w i t h c u r b , g u t t e r , s i d e w al k , a n d b i k e l a n e s . N o $3 . 0 6 De f e r . O p e r a t i n g a t a L O S D or b e t t e r . N o t a 2 0 1 6 C I P pr o j e c t . 59 N E W Pi n e , L i n d e r t o Me r i d i a n Wi d e n t o 3 l a n e s w i t h c u r b , g u t t e r , s i d e w a l k s a n d / o r m u l t i - u s e o r mi x e d - u s e b i k e w a y . LO S F 60 N E W Te n M i l e R d / C h e r r y Ln LO S F F u l l y i m p r o v e d , b u t f a i l i n g i n P M p e a k . Monitor. 61 N E W Ea g l e R d / O v e r l a n d Rd LO S F M o n i t o r . 62 N E W Ea g l e R d / F r a n k l i n Rd LO S F M o n i t o r . 63 N E W Ea g l e R d / F a i r v i e w Av e LO S F M o n i t o r . NA 1 7 RD 2 0 2 - 1 7 L i n d e r R d , C a y u s e Cr e e k D r / C h i n d e n Bl v d ( U S 2 0 / 2 6 ) Wi d e n L i n d e r R d t o 5 l a n e s w i t h c u r b , g u t t e r , s i d e w al k , a n d b i k e l a n e s in a c c o r d a n c e w i t h 2 0 1 6 C I P . Ye s D o n e D o n e 2 0 1 9 $ 0 . 7 5 T o b e b u i l t i n F Y 2 0 1 9 . G o i n g i n t o CN; removed NA 1 8 RD 2 0 2 - 1 8 L i n d e r R d , U s t i c k R d / M c M i l l a n R d Wi d e n L i n d e r R d t o 5 l a n e s w i t h c u r b , g u t t e r , s i d e w al k , a n d b i k e l a n e s in a c c o r d a n c e w i t h 2 0 1 6 C I P . Ye s D o n e D o n e 2 0 1 9 $ 3 . 8 3 T o b e b u i l t i n F Y 2 0 1 9 . G o i n g i n t o CN; removed Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a F e b r u a r y 2 6 , 2 0 1 9 – P a g e 3 0 5 o f 3 4 0 Meridian City Council Meeting Agenda February 26, 2019 – Page 306 of 340 Meridian City Council Meeting Agenda February 26, 2019 – Page 307 of 340 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a F e b r u a r y 2 6 , 2 0 1 9 – P a g e 3 0 8 o f 3 4 0 City Council Regular Meeting February 26, 2019 Agenda Item Number: 10 D Project File Number: Item Title: Welcome to Meridian Entryway Sign Program Discussion Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 10.D. Presenter: Councilmember Cavener Estimated Time f or P resentation: Title of I tem - Welcome to M eridian E ntryway S ign P rogram Discussion C ouncilmember C avener will present what he's reviewed, talked to Caleb etc as the background for a recommendation of some action he thinks the C ouncil should consider regarding our welcome sign program. C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate Cavener Email B ackup Material 2/25/2019 Welcome Plan B ackup Material 2/25/2019 Comp P lan Sign Policies B ackup Material 2/25/2019 Monument I D B ackup Material 2/25/2019 RE V I E WE RS : Department Reviewer Action D ate Clerk.Coles, C.J ay Approved 2/22/2019 - 3:10 P M Meridian City Council Meeting Agenda February 26, 2019 – Page 309 of 340 1 C.Jay Coles From:Luke Cavener Sent:Sunday, February 24, 2019 11:00 PM To:Mayor and City Council Cc:Caleb Hood; Cameron Arial; C.Jay Coles Subject:Fwd: Welcome to Meridian Signs Attachments:image001.jpg; ATT00001.htm; Welcome Plan.pdf; ATT00002.htm; Monument_ID.pdf; ATT00003.htm; Comp Plan Welcome Sign Policies.pdf; ATT00004.htm Evening MCC’ers :)    See the email and attachments from Caleb. This pertains to our discussion about the current Welcome to Meridian sign  program. My hope is that we as a council can have a discussion about the plan as it currently exists as well as a  discussion about what, if any, changes the council would like to make. While I do have some recommended changes, I’m  looking forward to the thoughtful and fluid conversations from all of you on Tuesday.      Thanks so much and look forward to seeing you on Tuesday.    ‐Luke  Sent from my iPhone    Begin forwarded message:  From: Caleb Hood <chood@meridiancity.org>  Date: February 8, 2019 at 8:25:32 AM MST  To: Luke Cavener <lcavener@meridiancity.org>  Cc: Cameron Arial <carial@meridiancity.org>, Bill Nary <bnary@meridiancity.org>  Subject: Welcome to Meridian Signs  Luke,     As we discussed earlier this week, please find attached three documents regarding the  Welcome to Meridian Signage Plan. The first attachment (Welcome Plan) is a map showing sign  locations and types. The attachment includes color‐coded symbols to show what signs exists  and what/where signs are proposed. The second document (Monument_ID) is a document that  is generated from our GIS system. It has a little more info about the sign location, type, and  other notes and is a companion to the Welcome Plan Map. The last document (Comp Plan  Welcome Sign Policies) is a snapshot taken from our existing Comprehensive Plan policies.  These action‐item policies support the signage plan. These policy statements fall under the  Objective of strengthening community pride and identity (Objective 2.01.3).      Let me know if you need any more information and/or would like to discuss further.      Have a great Friday and a wonderful weekend!      Caleb     Meridian City Council Meeting Agenda February 26, 2019 – Page 310 of 340 2 C. Caleb Hood, AICP | Planning Division Manager  City of Meridian | Community Development Department  33 E. Broadway Ave., Meridian, Idaho 83642  Phone: 208.884.5533 | Fax: 208.489.0572 | Email: chood@meridiancity.org     Meridian City Council Meeting Agenda February 26, 2019 – Page 311 of 340 Úd ºeºe ºe ºe ºe ºe ºe Úd Úd Úd ºe Úd ºe Úd ÚdÚd Úd Úd Úd ºe Úd Úd $ $ $ $ $ $$ $ $ $ $ $ $ M $ $ M M MM $ M M M MM M M M MM M M M M M M M M M $ $ MCHERRY M E R I D I A N H W Y 1 6 O V E R L A N D P IN E MC M IL L AN FRAN KLIN E A G L E M A I N COLUMBIA STATE USTI CK L I N D E R AM IT Y V I C T O R Y LA KE H AZ E L C L O V E R D A L E T E N M I L E L O C U S T G R O V E M C D E R M O T T CHINDEN B L A C K C A T S T A R FAIR V IE W C A N A D A HW Y 44 §¨¦84 1 23 4 5 6 7 8 9 10 11 12 13 14 15 1617 18 19 20 21 22 23 Legend Area of Impact Meridian City Limits Future Roads Welcome Signs (Metal) $Future Sign M Existing Sign Monument Sign Locations (23) ºe Future, Small (Vertical) Úd Future, Full (Horizontal) ºe Existing, Small Úd Existing, F ull Welcome to Meridian Plan 0 1 20.5 Miles [ The information shown on this map is compiled from various sources and is subject to constant revision. The Cityof Meridian makes no warranty or guarantee as to the content, accuracy, timeliness, or completeness of any ofthe data provided, and assumes no legal responsibility for the information contained on this map. Print Date: 2/8/2019 | User: bmcc lure Meridian City Council Meeting Agenda February 26, 2019 – Page 312 of 340 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a F e b r u a r y 2 6 , 2 0 1 9 – P a g e 3 1 3 o f 3 4 0 ID Status Location Sign Type Temp or Ultimate Land Owner Comments 1 Build out Meridian, between Columbia and LH - 2 Full Monument Ultimate - Replaces temp at Meridian/Victory 2 Build out nec Linder/Lake Hazel - 2 Small Monument Ultimate - Replaces temp at Linder/Victory ROW 3 Build out sec Lake Hazel/McDermott - 2 Small Monument Ultimate 4 Build out Lake Hazel, 1/4 mile west of Cloverdale - 2 Lake Hazel, 1/4 mile west of Cloverdale - 2 Small Monument Ultimate 5 Build out SH-16 NB off ramp at Chinden location TBD - 2 Small Monument Ultimate ITD?goes up with SH-16 construction 6 Build out SH-16 SB off ramp at Chinden location TBD - 2 Small Monument Ultimate ITD?goes up with SH-16 construction 7 Build out SH-16 off Ramps at Ustick location TBD - 2 Small Monument Ultimate goes up with SH-16 construction 8 Build out SH-16 off Ramps at Franklin location TBD - 2 Small Monument Ultimate goes up with SH-16 construction 9 Build out sec Chinden/Can-Ada - 2 Full Monument Ultimate - Replaces temp at sec Chinden/Black Cat ITD 10 Build out *sec Locust Grove/Chinden - 1 Full Monument Ultimate, from Phase 1 Dean Property 11 Existing Main/Meridian Full Monument Ultimate Metal sculpture without population 12 Build out sec Ustick/McDermott - 1 Small Monument Ultimate, from Phase 1 13 Build out nec Ustick/Eagle - 1 Full Monument Ultimate, from Phase 1 Brighton/HOA 14 Build out *sec Cherry/McDermott -1 Small Monument Ultimate, from Phase 1 On Park site *on wrong side of road though 15 Existing Fairview, 1/2 east Eagle - CenterCal/Bank - 1 Full Monument Ultimate, from Phase 1 CenterCal/Bank 16 Build out I-84 EB off ramp at Ten Mile - 1 Full Monument Ultimate, from Phase 1 ITD 17 Build out I-84 WB off ramp at Ten Mile - 1 Full Monument Ultimate, from Phase 1 ITD 18 Build out I-84 EB off ramp at Meridian - 1 Full Monument Ultimate, from Phase 1 ITD 19 Existing I-84 EB off ramp at Eagle - 1 Full Monument Ultimate, from Phase 1 ITD or WH Moore 20 Build out I-84 WB off ramp at Eagle - 1 Full Monument Ultimate, from Phase 1 ITD or St. Lukes could put some CORE material to modify sign 21 Build out Overland near Zamzows/Brighton - 1 Small Monument Ultimate, from Phase 1 Zamzows or Brighton *could be moved further east if redevelops 22 Existing nwc Linder/Chinden - 1 Full Monument Ultimate, from Phase 1 Knight Hill offered to put up monumnet sign during public hearing for project - 2 sided would be great (east facing and north facing) 23 Build out west side Eagle Road, near Kohls or Steve Eddy property Full Monument Ultimate, from Phase 1 WH Moore on n. side Meridian City Council Meeting Agenda February 26, 2019 – Page 314 of 340 City Council Regular Meeting February 26, 2019 Agenda Item Number: 10 E Project File Number: Item Title: Parks and Recreation Department Fuller Park Ball Field Naming Request Meeting Notes: ,f � �, lal, e � oi wtvee F, &&� C I TEM SHEET C ouncil Agenda I tem - 10.E. Presenter: Colin M oss Estimated Time f or P resentation: 10 minutes Title of I tem - Parks and Recr eation Department: F uller P ark Ball F ield Naming Request [Action Item] To name the ball field #1 in Fuller P ark in honor of Charlie R ountree. C ouncil Notes: We received a request from Mayor DeWeerd to name the ball field #1 in F uller P ark in honor of C harlie Rountree. AT TAC HM E NT S: Description Type Upload D ate F uller Park Ball Field #1 Naming Request L etter E xhibit 2/21/2019 F uller Park Ball Field #1 Naming Request P P T P resentation 2/21/2019 RE V I E WE RS : Department Reviewer Action D ate P arks and Recreation J ohnson, Chris Approved 2/21/2019 - 4:59 P M Meridian City Council Meeting Agenda February 26, 2019 – Page 315 of 340 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a F e b r u a r y 2 6 , 2 0 1 9 – P a g e 3 1 6 o f 3 4 0 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a F e b r u a r y 2 6 , 2 0 1 9 – P a g e 3 1 7 o f 3 4 0 Fuller Park Ball Field #1 Naming Request Meridian City Council Meeting February 26, 2019 Recognition Plaque Sample Questions? Thank You! Fuller Park Ball Field #1 Naming Request Meridian City Council Meeting February 26, 2019 Meridian City Council Meeting Agenda February 26, 2019 – Page 318 of 340 Meridian City Council Meeting Agenda February 26, 2019 – Page 319 of 340 Meridian City Council Meeting Agenda February 26, 2019 – Page 320 of 340 Meridian City Council Meeting Agenda February 26, 2019 – Page 321 of 340 Recognition Plaque Sample Meridian City Council Meeting Agenda February 26, 2019 – Page 322 of 340 Questions? Thank You! Meridian City Council Meeting Agenda February 26, 2019 – Page 323 of 340 City Council Regular Meeting February 26, 2019 Agenda Item Number: 10 F Project File Number: Item Title: Budget Amendment for FY19 Water Field Services Supervisor in the amount of $41,825 Meeting Notes: 9 I TEM SHEET C ouncil Agenda I tem - 10.F. Presenter: Estimated Time f or P resentation: Consent Title of I tem - Public Works: B udget Amendment for F Y 2019 In T he Amount of $41,825 for Water F ield S ervices Supervisor [Action Item] T he unexpected retirement of the Water Assistant S uperintendent on 3/20/19 has created an opportunity to reorganize the Water Division leadership structure to better meet the operational needs of the Division. T he Field S ervices S upervisor position will be responsible for field services including customer service, meter services, and meter billing data. C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate Memo to Council Cover Memo 2/21/2019 Water Re-org Org C hart B ackup Material 2/21/2019 B udget A mendment Cover Memo 2/22/2019 RE V I E WE RS : Department Reviewer Action D ate P ublic Works.J ohnson, Chris Approved 2/21/2019 - 11:53 A M P ublic Works.Fields, J enny Approved 2/21/2019 - 1:02 P M Meridian City Council Meeting Agenda February 26, 2019 – Page 324 of 340 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a F e b r u a r y 2 6 , 2 0 1 9 – P a g e 3 2 5 o f 3 4 0 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a F e b r u a r y 2 6 , 2 0 1 9 – P a g e 3 2 6 o f 3 4 0 Water Superintendent Dennis Teller Administrative Assistant I Water Quality Program Manager Joshua Gabel Administrative Assistant I Field Services Supervisor NEW Meter Tech II Shawn Pehrson Water Operator I Matt Moreira Meter Program Coordinator Darcy Cummings Water Operator II Doug Schofield Field Services & Meter Program Chief Water Operator Brian Kerr Water Operator I Scott Browen Water Operator III Michael Flesher Water Operator II Marcos Hernandez Water Operator III Don Case Water Operator II Jaime Magana Cross Connection Control Inspector II Angie Wilch Water Quality Specialist III Jason Smith Water Quality Specialist I Mikey Losh Well Technician II Jamie Allen ProductionConstruction & Maintenance Water Operator II Lead Construction Operator Meter Tech I Ian Biddle Cross Connection Control Inspector I Joel Rodriguez Water Quality Specialist II Tyler Parrish Well Technician I Lucas Davis Vacant Operations Manager (Former Asst Superintendent) Water Operator I – Utility Locates Cameron Ambroz Water Operator II – Utility Locates Mark Anderson Locate Services Laurelei McVey Deputy Director of Utility Operations Water Division Re-organization February 2019 Meridian City Council Meeting Agenda February 26, 2019 – Page 327 of 340 0 N C CD 7 C CDv 0 d 0 W Z d Lre w E� M M z 0 Z \ Z 00 im v A m I ZZ\£ A a m O m m m m m m m m m m m O N 0 0 0 a 0 0 a 0 0 n 0 W I--` W W W W W W W W L- W W .0 .0, C' 00 A A 0 -P 0 A A A A A A 1-+ A 0 A Cl A 0 O O O o 0 0 0 0 0 0 0 0 a N m m m N N N N N N N N N N W ID LD N A O F A " V .... 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(D N C 6 n M o 0 4 O =3 7 N a N ij� N N N co O O O O O N lj� Ln O O NCD 0 00 m00 O O O O N o CD 0 N o N 0 O 0 O 0 O m O O m O o O m O ID 3 ��NCD o V 73 6 2. h _rt O7 h � a o0 rD rD _0 _0 a) 0) b C CD 3 3 00 p m O 33 T D � - N 3 O O N h h d 3H1 z s � Z Z y c LN3� rD ti O 3 3 r -n c rD rD n < OC a '6 0 m N p N C � rD O fD O < � ~' '� • r0 1 n � h c C vi c O O' c n' in m ID �c � n xt xt (D xz v tr 0 r) 0 £06� o N 0 (D rb D ?ro sg o 0 m zr R O o. 3 a � b C CD 3 3 00 p m O D � N �/ \ 3 � D N rD O m < ED � m � (D rb D ?ro sg m zr R O o. 3 a � O � � to r h -n r0 Q a 11J � 3 z M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a F e b r u a r y 2 6 , 2 0 1 9 – P a g e 3 2 9 o f 3 4 0 City Council Regular Meeting February 26, 2019 Agenda Item Number: 11 A Project File Number: Item Title: Ordinance No. 19-1811 Meeting Notes: An Ordinance Amending Meridian City Code Section 7-2-9(B), Regarding Community Service Officers' Enforcement of Provisions Related To Parking In Spaces Designated For Persons With Disability; Meridian City Code Section 7-2-10(A), Regarding Community Service Officers' Enforcement Authority For Parking Tickets And Procedures; Adopting A Savings Clause; And Providing An Effective Date. c✓i APPROVED I TEM SHEET C ouncil Agenda I tem - 11.A . Presenter: S cott Colaianni Estimated Time f or P resentation: 1 minute Title of I tem - Ordinance No. 19-1811: An Ordinance Amending M er idian City Code Section 7- 2-9(B ), Regarding Community S ervice Officers' Enforcement Of P r ovisions Related To Parking In S paces D esignated F or Persons With D isability; M eridian C ity C ode S ection 7-2- 10(A), Regarding C ommunity S ervice O fficers' E nforcement Authority F or P arking T ickets And P rocedures; Adopting A S avings Clause; And Providing An E ffective Date. C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate Community Service Officers O rdinance Cover Memo 2/15/2019 RE V I E WE RS : Department Reviewer Action D ate L egal.J ohnson, Chris Approved 2/15/2019 - 4:29 P M L egal.Coles, C.J ay Approved 2/22/2019 - 12:50 P M Meridian City Council Meeting Agenda February 26, 2019 – Page 330 of 340 CITY OF MERIDIAN ORDINANCE NO. 19-1811 BY THE CITY COUNCIL: BERNT, BORTON, CAVENER, LITTLE ROBERTS, MILAM, PALMER AN ORDINANCE AMENDING MERIDIAN CITY CODE SECTION 7-2-9(B), REGARDING ENFORCEMENT OF PROVISIONS RELATED TO PARKING IN SPACE DESIGNATED FOR PERSONS WITH DISABILITY; MERIDIAN CITY CODE SECTION 7-2-10(A), REGARDING ENFORCEMENT AUTHORITY FOR PARKING TICKETS AND PROCEDURES; ADOPTING A SAVINGS CLAUSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the duties of Community Service Officers includes enforcement of Meridian City parking codes Issues warnings or citations for parking offenses; and WHEREAS, the City Council of the City of Meridian finds that it is in the best interest of the health, safety, and welfare of the people of Meridian to authorize Community Service Officers to enforce parking codes; NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF MERIDIAN, IDAHO: Section 1. That Meridian City Code section 7-2-9(B) shall be amended to read as follows: B. Police, and Code Enforcement, and Community Service Officers of the Meridian Police Department shall be authorized to enter upon private property open to public use to enforce the provisions of this section. Section 2. That Meridian City Code section 7-2-10(A) shall be amended to read as follows: A. Enforcement Of Parking Regulations: Except as otherwise designated herein, police officers, and Code Enforcement Officers, and Community Service Officers of the Meridian Police Department, upon observing a vehicle parked, standing or stopped in violation of any provision of this chapter, may leave upon such vehicle a separate ticket for each violation or posted time limit as frequently as every two (2) hours that such vehicle is parked or placed in violation of the provisions of this chapter. Section 3. That all ordinances, resolutions, orders, or parts thereof or in conflict with this ordinance are hereby voided. Section 4. That this ordinance shall be effective immediately upon its passage and publication. COMMUNITY SERVICE OFFICER ORDINANCE PAGE 1 PASSED by the City Council of the City of Meridian, Idaho, this 20""day of 2019. APPROVED by the Mayor of the City of Meridian, Idaho, this 2(r day of Fp-br(1 ally , 2019. APPROVED:OapSE0AVG ATTEST: Tammy d)i!W/erd, Mayor PQCis T O � CVEENChy of o \ R,JDJA.- IDAHO . ay Coles, Vity SEAL COMMUNITY SERVICE OFFICER ORDINANCE PAGE 2 NOTICE AND PUBLISHED SUMMARY OF ORDINANCE PURSUANT TO I.C. § 50-901(A) CITY OF MERIDIAN ORDINANCE NO. 19- IS I An ordinance amending Meridian City Code section 7-2-9(B), regarding enforcement of provisions related to parking in space designated for persons with disability; Meridian City Code section 7-2-10(A), regarding enforcement authority for parking tickets and procedures; adopting a savings clause; and providing an effective date. A full text of this ordinance is available for inspection at Meridian City Hall, 33 E. Broadway Avenue, Meridian, Idaho. This ordinance shall be effective upon its passage and publication. 4-11 00 City or IDIAN rst Reading: IDAHO dopted after first reading by suspension of s e rule as allowed p suant to Idaho Code Ci&f Meri 'an `�ti, �Pv § 50-902: YES ii NO Mayor and City Council FR'ftheTREPSJ� Second Reading: By: C.Jay Coles, City Clerk Third Reading: STATEMENT OF MERIDIAN CITY ATTORNEY AS TO ADEQUACY OF SUMMARY OF ORDINANCE NO. 19- 1611 The undersigned, William L.M. Nary, City Attorney of the City of Meridian, Idaho, hereby certifies that he is the legal advisor of the City and has reviewed a copy of the attached Ordinance no. 19-18 11 of the City of Meridian, Idaho, and has found the same to be true and complete and provides adequate notice to the public pursuant to Idaho Code § 50-901A(3). DATED this (D' day of F]e-bn l r 52019. ( a / William L.M. Nary, City Attorney---,*' COMMUNITY SERVICE OFFICER ORDINANCE PAGE 3 City Council Regular Meeting February 26, 2019 Agenda Item Number: 11 B Project File Number: H-2017-0142 Item Title: Ordinance No. 19-1812 Summertown Meeting Notes: An Ordinance (H-2017-0142—Summertown) For Annexation Of A Parcel Of Land Located In The NW % of The NE 1/4 of Section 1, Township 3 North, Range 1 West, Boise Meridian, Ada County, Idaho, As Described In Attachment "A" And Annexing Certain Lands And Territory, Situated In Ada County, Idaho, And Adjacent And Contiguous To The Corporate Limits Of The City Of Meridian As Requested By The City Of Meridian; Establishing And Determining The Land Use Zoning Classification Of 15.13 Acres Of Land From RUT To TN -R (Traditional Neighborhood Residential) Zoning District In The Meridian City Code; Providing That Copies Of This Ordinance Shall Be Filed With The Ada County Assessor, The Ada County Recorder, And The Idaho State Tax Commission, As Required By Law; And Providing For A Summary Of The Ordinance; And Providing For A Waiver Of The Reading Rules; And Providing An Effective Date. 0 I TEM SHEET C ouncil Agenda I tem - 11.B . Presenter: C.J ay C oles Estimated Time f or P resentation: 2 minutes Title of I tem - Ordinance No. 19-1812 : An Ordinance (H-2017-0142– S ummertown) F or Annexation Of A P arcel Of L and L ocated In T he NW ¼ of T he NE 1/4 of S ection 1, Township 3 North, Range 1 West, Boise M eridian, Ada County, Idaho, As Described In Attachment “A” And Annexing C ertain Lands And Territory, Situated In Ada County, Idaho, And Adjacent And Contiguous To T he Corporate L imits Of T he C ity Of M eridian As Requested By T he C ity Of M eridian; E stablishing And Determining T he L and Use Zoning Classification Of 15.13 Acres Of L and From RUT To T N-R (T raditional Neighborhood Residential) Zoning D istrict In T he M eridian City Code; P roviding T hat Copies Of T his O rdinance Shall B e F iled With T he Ada County Assessor, T he Ada County Recorder, And T he Idaho S tate Tax C ommission, As Required By L aw; And P roviding For A Summary Of T he O rdinance; And Providing F or A Waiver Of T he Reading Rules; And Providing An E ffective Date. Summertown Annexation Ordinance C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate S ummertown A nnexation Ordinance Ordinance 2/19/2019 S ummertown - E xhibit A to Ord E xhibit 2/19/2019 S ummertown - E xhibit B to Ord E xhibit 2/19/2019 S ummertown - Annexation Ordinance S ummary Ordinance 2/19/2019 RE V I E WE RS : Department Reviewer Action D ate L egal.J ohnson, Chris Approved 2/19/2019 - 5:16 P M L egal.A lbertson, Michelle Approved 2/19/2019 - 5:30 P M Meridian City Council Meeting Agenda February 26, 2019 – Page 334 of 340 ADA COUNTY RECORDER Phil McGrane 2019-015430 BOISE IDAHO Pgs=5 VICTORIA BAILEY 02/27/2019 10:39 AM CITY OF MERIDIAN, IDAHO NO FEE CITY OF MERIDIAN ORDINANCE NO. 19-1812 COUNCIL:BY THE CITY BORTON, • PALMER, LITTLE ROBERTS AN ORDINANCE (H-2017-01.42—SUMMERTOWN) FOR ANNEXATION OF A PARCEL OF LAND LOCATED IN THE NW 1/40F THE NE 1/4 OF SECTION 1, TOWNSHIP 3 NORTH, RANGE 1 WEST, BOISE MERIDIAN, ADA COUNTY, IDAHO, AS DESCRIBED IN ATTACHMENT "A" AND ANNEXING CERTAIN LANDS AND TERRITORY, SITUATED IN ADA COUNTY, IDAHO, AND ADJACENT AND CONTIGUOUS TO THE CORPORATE LIMITS OF THE CITY OF MERIDIAN AS REQUESTED BY THE CITY OF MERIDIAN; ESTABLISHING AND DETERMINING THE LAND USE ZONING CLASSIFICATION OF 15.13 ACRES OF LAND FROM RUT TO TN -R (TRADITIONAL NEIGHBORHOOD RESIDENTIAL) ZONING DISTRICT IN THE MERIDIAN CITY CODE; PROVIDING THAT COPIES OF THIS ORDINANCE SHALL BE FILED WITH THE ADA COUNTY ASSESSOR, THE ADA COUNTY RECORDER, AND THE IDAHO STATE TAX COMMISSION, AS REQUIRED BY LAW; AND PROVIDING FOR A SUMMARY OF THE ORDINANCE; AND PROVIDING FOR A WAIVER OF THE READING RULES; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE MAYOR AND THE CITY COUNCIL OF THE CITY OF SECTION 1. That the following described land as evidenced by attached Legal Description herein incorporated by reference as Exhibit "A" are within the corporate limits of the City of Meridian, Idaho, and that the City of Meridian has received a written request for annexation and re -zoning by the owner of said property, to -wit: Rudy E. Ward. SECTION 2. That the above-described real property is hereby annexed and re -zoned from RUT to the TN -R (Traditional Neighborhood Residential) zoning district in the Meridian City Code. SECTION 3. That the City has authority pursuant to the laws of the State of Idaho, and the Ordinances of the City of Meridian to annex and zone said property. SECTION 4. That the City has complied with all the noticing requirements pursuant to the laws of the State of Idaho, and the Ordinances of the City of Meridian to annex and re -zone said property. SECTION 5. That the City Engineer is hereby directed to alter all use and area maps as well as the official zoning maps, and all official maps depicting the boundaries and the zoning districts of the City of Meridian in accordance with this ordinance. SECTION 6. All ordinances, resolutions, orders or parts thereof in conflict herewith are hereby repealed, rescinded and annulled. ANNEXATION ORDINANCE — SUMMERTOWN (112017-01042) Page 1 of 3 Meridian City Council Meeting Agenda February 26, 2019 — Page 335 of 340 SECTION 7. This ordinance shall be in full force and effect from and after its passage, approval and publication, according to law. SECTION 8. The Clerk of the City of Meridian shall, within ten (10) days following the effective date of this ordinance, duly file a certified copy of this ordinance and a map prepared in a draftsman manner, including the lands herein rezoned, with the following officials of the County of Ada, State of Idaho, to -wit: the Recorder, Auditor, Treasurer and Assessor and shall also file simultaneously a certified copy of this ordinance and map with the State Tax Commission of the State of Idaho. SECTION 9. That pursuant to the affirmative vote of one-half (1/2) plus one (1) of the Members of the full Council, the rule requiring two (2) separate readings by title and one (1) reading in full be, and the same is hereby, dispensed with, and accordingly, this Ordinance shall be in full force and effect upon its passage, approval and publication. PASSED BY THE CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO, this 2-61") day ofFejaun n 1 2019. APPROVED BY THE MAYOR OF THE CITY OF MERIDIAN, IDAHO, this c day of �- 21�� , 2019. MAYOR TAffMY de WEERD ATTEST: C. AY COL , CIT CLERK�p �► ("Y or w CAVI E IDIAN�t- � IDAHO SEAL SI ANNEXATION ORDINANCE — SUMMERTOWN (H 2017-01042) Page 2 of 3 STATE OF IDAHO, ) ss: County of Ada ) On this 21orday of F YUC , 2019, before me, the undersigned, a Notary Public in and for said State, personally appeared T MY de WEERD and C.JAY COLES, known to me to be the Mayor and City Clerk, respectively, of the City of Meridian, Idaho, and who executed the within instrument, and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. A�CHARLENE WAY NOTARY PUBLIC FOR IDAHO COMMISSION #67390 RESIDING AT: NOTARY PUBLIC MY COMMISSION EXPIRES: -a8 -2022, MSTATE OF IDAHO Y COMMISSION EXPIRES 3/28/22 ANNEXATION ORDINANCE — SUMMERTOWN (H 2017-01042) Page 3 of 3 EXHIBIT A Summertown H -2017 -0142 Legal Description Meridian City Council Meeting Agenda February 26, 2019 – Page 338 of 340 EXHIBIT B Summertown H -2017 -0142 Exhibit Map Meridian City Council Meeting Agenda February 26, 2019 – Page 339 of 340 NOTICE AND PUBLISHED SUMMARY OF ORDINANCE PURSUANT TO I.C. § 50-901(A) CITY OF MERIDIAN ORDINANCE NO. 19-1812 PROVIDING FOR ANNEXATION AND ZONING ORDINANCE An Ordinance of the City of Meridian granting annexation of a parcel of land located in the NW 1/4 of the NE'/4 of Section 1, Township 3 North, Range 1 West, Boise, Ada County, Idaho. This parcel contains 15.13 acres more or less. Also, these parcels are SUBJECT TO all easements and rights-of-way of record or implied. As surveyed in attached exhibit `B" and is not based on an actual field survey. A full text of this ordinance is available for inspection at City Hall, City of Meridian, 33 East Broadway, Avenue, Meridian, Idaho. This ordinance shall become effective on the day of 2019. ..tr��� AUoU-9), Ci&of Mer' ian z 1�1pN0 Mayor and r7ity Council u By: C.Jay Coles, City Clerk First Reading: �� ��l `�HTER of thejR�P Adopted after first reading by suspension of the Rule as allowed pursuant to Idaho Code §50-902: YES_ NO Second Reading: Third Reading: STATEMENT OF MERIDIAN CITY ATTORNEY AS TO ADEQUACY OF SUMMARY OF ORDINANCE NO. 19-1812 The undersigned, William L.M. Nary, City Attorney of the City of Meridian, Idaho, hereby certifies that he is the legal advisor of the City and has reviewed a copy of the attached Ordinance No. 19-1812 of the City of Meridian, Idaho, and has found the same to be true and complete and provides adequate notice to the public pursuant to Idaho Code § 50-901A (3). DATED this day of , 2019. William. L.M. Nary City Attorney ORDINANCE SUMMARY — SUMMERTOWN (H-2017-0142) City Council Regular Meeting February 26, 2019 Agenda Item Number: 12 Project File Number: Item Title: Future Meeting Topics Meeting Notes: