HomeMy WebLinkAboutMountain Waterworks Well #28 Water Treatment (Design)M
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CHANGE IN CONTRACT PRICE:
CHANGE IN CONTRACT TIMES:
Original Contract Price: $232,554.00
Original Contract Times: 0
days
Net changes from previous Change Orders
Net changes form previous Change Orders (calendar days)
No. 0 to No. 1
No. 0 to No. 1
Note change order numbers here $4,000.00
i
Note change order numbers here 0
days
Enter oar amount ol crianges here
Net Increase (decrease) of this Change Order:
Net Increase (decrease) of this Change Order:
(calendar days)
$157,500.00
0
days
Enter dollar amount of this chamge order
Total Change (Increase / decrease) to date:
Total Days (Increase /decrease) to date:
(calendar days)
$161,500.00
0
days
New Contract Price with all Approved Change Orders:
New Contract Times with all Approved Change Orders:
(calendar days)
$394,054.00
0
days
APPROVED: (city Purchasing Manager)
ACCEPTED: (Consultant)
`
By: Keith Watts
By:
Date:
Date: 1/4/19
RECOMMENDED: (City Project Manager) /�
DATE APPROVED BY COUNCIL (If required)
By:
Date: /- - r!1 _ ���/
I r
DATE
METHOD OF COST DETERMINATION / COST ANALYSIS OR VERIFICATION:
We determined the cost for this change order was reasonable by comparing prior quotes of similar tasks from previous consultant
contracts, specifically, the Well #30 and Well #29 Pumping Facility design contracts.
Budget Available (Attach Report)
Budget Information: Budget FY
jDate Submitted to Clerk for Agenda:
(Purchase Order No.
Purchasing Use Only
Yes
2019
Amendment: N/A
1/10/2019 Approval Date:
Date Issued:
Page 2 of 2
Boise | Coeur d’Alene | Lewiston | McCall
208.780.3990 – office@mountainwtr.com
www.mountainwtr.com
January 2, 2019
Brent Blake
City of Meridian
33 E. Broadway Ave., Ste. 200
Meridian, ID 83642
Dear Brent,
Mountain Waterworks’ scope of work for the Well 28 treatment design project has been revised
to respond to City requested changes not included in the original project scope. Major design
items include:
• ACHD road revisions made to E. Taconic Drive after the site survey was completed;
required several additional site visits to coordinate design requirements.
• Site design to include base bid and bid alternate for asphalt.
• Coordination and adjustments made for adding electrical room, filter access platform,
increasing the size of the building for access platform, and existing Well 28 facility
electrical and control upgrades into design package.
Mountain Waterworks and our subconsultants are requesting the following design budget
modifications:
• Mountain Waterworks - $10,000 (civil design and overall management and coordination
of changes between our subconsultants and the City)
• Axiom - $7,500 (structural design of service platform, increasing the building size and
height, and adding the electrical room)
• BC&A - $32,000 (design and bidding assistance for electrical/control bid alternates)
This change order request also includes engineering support for construction administration,
which will include: construction meetings, on-site inspections as needed, responding to RFI’s,
submittal review, startup assistance, programming, record drawing preparation, O&M manual
preparation, and final close out. The estimated engineering effort to support these services is:
• Mountain Waterworks - $35,000
• Axiom - $7,000
• BC&A - $66,000 (includes bid alternate work that may or may not be executed, see
attached proposal. If the bid alternates are not selected, engineering services will be
reduced accordingly.)
In summary, the project engineering budget and scope include:
• Original design budget - $232,554.00
• Change Order 1 for Geotechnical Engineering - $4,000.00
• Change Order 2 (this change order) - $157,500.00
• Total Budget - $394,054.00
Meridian City Council Meeting Agenda January 15, 2019 – Page 271 of 462
2
Attached are proposals from our subconsultants for your information.
If you have any questions or comments please contact me at your convenience.
Sincerely,
Stuart Hurley, P.E. | Mountain Waterworks, Inc.
PRINCIPAL
Boise - Coeur d'Alene - Lewiston - McCall
P 208.780.3994
C 208.871.5862
E shurley@mountainwtr.com
Meridian City Council Meeting Agenda January 15, 2019 – Page 272 of 462
- 1 -
121 N. 9th Street, Suite 401, Boise ID 83702
208.639.4520 | www.AxiomPLLC.com
Boise ID | Salt Lake City UT | Albuquerque NM
November 14, 2018
Stuart Hurley, PE
Mountain Waterworks
1161 W River St #130
Boise, ID 83702
(208) 780-3990
Subject: Meridian Well 28 – Structural Engineering Proposal – Change Order (Revised)
Change Order Proposal Number P18-220C
Original Proposal Number: P17-201A
Dear Mr. Hurley,
We are pleased to submit the following proposal to provide structural engineering services for this project.
Scope of Work:
It is our understanding that the project owner, City of Meridian, wishes to incorporate the following changes to the
design:
1. Add an approximate 6’x8’ electrical room into the floor plan.
2. Increase the size of the building from roughly 30’x50’ to 35’x50’ based on equipment layout and addition of
the electrical room.
3. Add a steel access platform to one side of the filtration tank, approximately 5’-9” tall x 4’ wide x 20’-6” long,
with bar grating flooring, handrail, and stair.
4. Building/ceiling height increase, door adjustments, other miscellaneous changes.
Description of Services:
1. Incorporate the changes mentioned above into the design drawings/specifications/calculations, which are
currently at approximately 60% completion.
2. All other aspects of original proposal remain unchanged.
Exclusions:
1. No additional exclusions beyond those listed in original proposal.
Meridian City Council Meeting Agenda January 15, 2019 – Page 273 of 462
- 2 -
121 N. 9th Street, Suite 401, Boise ID 83702
208.639.4520 | www.AxiomPLLC.com
Boise ID | Salt Lake City UT | Albuquerque NM
Design Fee:
Based on the scope of work, our compensation for the above mentioned services will be on a lump sum fee basis as
follows:
Added Electrical Room =$ 500
Building Width Increase =$1,000
Access Platform =$3,000
Building Height Increase, Door Adjustments, Other Misc Changes =$3,000
Total =$7,500
Reimbursable expenses are to be billed at a rate of 1.05 and are additional to the total fee above.
If you are in agreement with the above, please sign the proposal return one copy to us. If you have any questions, feel
free to contact us for discussions and/or continued negotiations. This proposal is valid for a period of ninety days from
date of issue. Please contact us for an updated proposal if this proposal has not been accepted and signed within said
time period.
Sincerely,
Axiom, PLLC ACCEPTED
_______________________________________ __________________________________
Hunter Hodges, PE, SE Signature & Date
Project Manager
_________________________________
Print Name and Title
12/27/18
Stuart Hurley, Vice President
Meridian City Council Meeting Agenda January 15, 2019 – Page 274 of 462
776 EAST RIVERSIDE DRIVE, SUITE 250 EAGLE, IDAHO 83616
TEL: 208.939.9561 FAX: 208.939.9571
December 28, 2018
Stuart Hurley P.E.
Mountain Waterworks
1161 W River St, STE 130
Boise, ID 83702
Subject: Design services for City of Meridian’s Well 28 VFD and PLC panel replacement project
Dear Stuart:
Bowen, Collins and Associates (BC&A) is pleased to submit for your review our proposed Scope of
Work and fee to provide additional electrical engineering design services in relation to the new
filtration project for existing well house #28 being constructed for the City of Meridian (City).
PROJECT UNDERSTANDING
The City has contracted with Mountain Waterworks (MW) for the design of a new filtration building
for the removal of iron and manganese in the municipal potable drinking water at existing well house
#28. In addition to the design of the new filtration building the City has request additional design
service from MW and BC&A to replace the existing VFD’s located in the existing well#28 as a bid
alternate. The VFD’s that will need to be replaced are as follows:
1. 250hp well pump 28
2. 100hp booster pump #1
3. 100hp booster pump #2
The City has also request that the existing PLC control panel be replaced as a bid alternate for this
project. A new larger PLC control panel will be designed that will accommodate all of the existing
I/O in the existing PLC control panel and provide a cleaner installation.
The bid alternates will be as follows:
Bid Alternate #1 will be the removal of the existing PLC control panel and installation of the new
larger PLC control panel.
Bid Alternate #2 will be the removal of the existing 250hp well motor VFD and installation of a new
250hp Ethernet IP controlled and monitored VFD for the well motor.
Bid Alternate #3 will be the removal of the existing two 100hp booster motor VFD’s and installation
of a two new 100hp Ethernet IP controlled and monitored VFD for the booster pump motors #1 and
#2.
Meridian City Council Meeting Agenda January 15, 2019 – Page 275 of 462
Stuart Hurley P.E.
December 28, 2018
Page 2
In to the additional design work that has been requested BC&A is pleased to submit for your review
our proposed Scope of Work and fee to provide construction management, programming, and startup
services in relation to the new iron and manganese filtration removal project at existing well house
#28 designed by MW and BC&A that is being constructed for the City.
The following is BC&A’s scope of services and fee:
SCOPE OF WORK
TASK 1 – 90% Design Drawings to Owner for Bid Alternate 1, 2, and 3
BC&A will provide 90% design set of drawings and specifications that will include new
VFD’s to replace existing, panel layout, bill of materials, and loop drawings per the current
City standards. BC&A will attend one design meeting with the owner for review of the
design.
Deliverable: List of Drawings
Legends and Schedules
Power Plan
Panel Layouts and Loop Diagrams (6 sheets)
Wiring Diagrams
Instrumentation & Control Details
TASK 2 – 100% Construction Bid Documents for Bid Alternate 1, 2, and 3
BC&A will incorporate any comments that the owner might have for the 100% out to bid
design drawings and specifications for bid alternates 1, 2, and 3.
Deliverable: Stamped and signed drawings and specifications for bidding purposes.
TASK 3 – Bidding Services for Bid Alternate 1, 2, and 3
BC&A will provide Electrical Engineering and Instrumentation & Controls support during
the bidding phase of this project for bid alternate 1, 2, and 3. Our services will include:
Assisting with the solicitation of pricing
Fielding bidding questions
Assisting with the preparation of Addenda associated with the bidding process
One site visit for the pre‐bid meeting and project walk thru
TASK 4 – Construction Management Services
BC&A will provide Electrical Engineering and Instrumentation & Control support during the
construction phase of this project for bid alternate 1, 2, and 3. Our services will include:
Reviewing shop drawing submittals.
Fielding construction questions and answer RFI’s.
Meridian City Council Meeting Agenda January 15, 2019 – Page 276 of 462
Stuart Hurley P.E.
December 28, 2018
Page 3
Assisting with the preparation of ‘paperwork’ associated with the construction
process.
Performing up to 3 site visits (2.5 hours each) for meetings and review construction
to determine if it meets the intent of the construction documents.
Provide substantial completion and final reviews.
Prepare Record Drawings for electrical, instrumentation, and controls.
TASK 5 – Programming Services Base Bid
BC&A will provide PLC and HMI programming for monitoring of filtration equipment and to
meet the City’s standards for PLC, HMI, and SCADA development.
BC&A understands that the programming for the filtration process will be supplied by the
filtration equipment supplier and will include all PLC and HMI programming at the filtration
building. BC&A will provide programming at the existing Well 28 HMI control panel that is
located in the existing well house 28. The programming will include monitoring only (no
control) to mimic the HMI screens that will be provided by the filtration equipment
supplier. BC&A will also provide programming for the following items that will not be
supplied by the filtration equipment supplier:
Sodium Hypochlorite Storage level
Sodium Hypochlorite pumping
Door intrusion detection
Building Temperature
Flow Switch at emergency eyewash/shower
Building Flood Switch
Emergency Stop Button
Task 5 only includes the PLC and HMI programming provided at the existing Well 28 control
panel. BC&A understands that the owner will be providing the programming for the SCADA
screens at the City’s Water Department main SCADA control room. If assistant with the
programming for the SCADA screens is needed we will complete such work upon
negotiating required modifications to our contract and after a formal approval of the change
is received.
Bid Alternate #1 programming – BC&A will provide programming for the new PLC that will
be installed if bid alternate #1 is taken. This programming will include loop checking all of
the existing instrumentation in the well house 28 that will be reconnected to the new PLC
control panel.
Bid Alternate #2 programming – BC&A will provide programming for the new PLC that will
allow Ethernet IP based monitoring and control of the new VFD for the well 28 motor.
BC&A will remove the hardwired programming from the existing program and re‐map the
new Ethernet IP base tags in the HMI existing graphics.
Bid Alternate #3 programming – BC&A will provide programming for the new PLC that will
allow Ethernet IP based monitoring and control of the new VFD’s for booster pumps #1 and
Meridian City Council Meeting Agenda January 15, 2019 – Page 277 of 462
Stuart Hurley P.E.
December 28, 2018
Page 4
#2. BC&A will remove the hardwired programming from the existing program and re‐map
the new Ethernet IP base tags in the HMI existing graphics.
TASK 6 – Startup Services
BC&A will provide startup services for the electrical, control and instrumentation systems.
Our services will include:
BC&A will spend a total of 5 days onsite programming the PLC and HMI.
Perform loop checks on all instruments.
Scale all field instruments in the programs.
Debug programs.
Ensure all equipment is functioning properly.
PROPOSED FEE
The lump sum compensation for each of the major tasks listed above for design through startup
services are summarized in Table 1.
Table 1 – Compensation Summary for Design, CMS, Programming, and Startup
Task No. Task Fee
1 90% Design to Owner for review for Bid Alternate
1,2, and 3
$25,000
2 100% Out to Bid Construction Documents and
Specifications for Bid Alternate 1,2, and 3
$4,000
3 Bidding Services for Bid Alternate 1,2, and 3 $3,000
4 Construction Services – Base Bid
Construction Services – Bid Alternate #1
Construction Services – Bid Alternate #2
Construction Services – Bid Alternate #3
$9,000
$2,000
$500
$500
5 Programming – Base Bid
Programming ‐ Bid Alternate #1
Programming ‐ Bid Alternate #2
Programming ‐ Bid Alternate #3
$20,000
$7,000
$10,000
$10,000
6 Startup Services – Base Bid
Startup Services – Bid Alternate #1
Startup Services – Bid Alternate #2
Startup Services – Bid Alternate #3
$5,000
$1,000
$500
$500
Total Lump Sum Fee $98,000
Meridian City Council Meeting Agenda January 15, 2019 – Page 278 of 462
Stuart Hurley P.E.
December 28, 2018
Page 5
ADDITIONAL SCOPE
Currently BC&A has not included any programming for the SCADA screens at the City’s Water
Department main SCADA control room. BC&A understands that the owner will be providing the
programming for the SCADA screens at the City’s Water Department main SCADA control room. If
additional scope is needed beyond that which is indicated for this project, we will complete such
work upon negotiating required modifications and after a formal approval of the change is received.
It is our intent to complete the work as described. We also understand that scopes may change and
we will make every effort to accommodate the additional work within reason and in a timely
manner.
REIMBURSABLE EXPENSES
Typical reimbursable expenses include printing, mailings, telephone and faxes, mileage, supplies,
and the use of outside services. Reimbursable expenses have been included in the proposed fee.
We look forward to working with you on this project. If you have any questions or need
any additional information, please call.
Sincerely,
Bowen Collins & Associates, Inc.
Darin Youngstrom P.E.
Electrical Department Manager
Meridian City Council Meeting Agenda January 15, 2019 – Page 279 of 462
- 1 -
121 N. 9th Street, Suite 401, Boise ID 83702
208.639.4520 | www.AxiomPLLC.com
Boise ID | Salt Lake City UT | Albuquerque NM
September 12, 2017
Dave Allison
Mountain Waterworks
1161 W River St #130
Boise, ID 83702
(208) 780-3990
Subject: Meridian Well 28 – Structural Engineering Proposal
Proposal Number: P17-201A
Dear Mr. Allison,
We are pleased to submit the following proposal to provide structural engineering services for this project.
Scope of Work:
Construction of a new treatment building located at the existing Meridian Well 28 site. Approximate building
dimensions are 30’ x 40’ x 20’ tall. The building will be constructed of split-face CMU bearing walls with pre-
engineered wood roof trusses. Construction is assumed to be Class1, Division 1 hazardous construction. Finishes to
consist of standing seam metal panel roof complete with skylights or solartubes for natural lighting, and a painted
interior. Additional anticipated building components are listed below:
· Heavy Process Tank complete with reinforced concrete mat-slab beneath.
· Crane rail with manual chain-hoist for removal and service of pumps, pipes, and mechanical
equipment.
· 1,000 Gallon Sodium Hypochlorite Tank with reinforced concrete slab beneath.
· Design alternative option to include incorporation of small office and restroom, with required
occupancy separation.
· Stainless steel work station and sink with cabinets and countertop.
· Full length floor sump/trough approximately 18” wide x 18” deep with a grating/plating cover.
Description of Services:
1. Provide structural drawings and calculations according to the governing codes, and provide services necessary
to obtain permit from the governing agency or authority having jurisdiction.
2. Provide structural/architectural specifications as required.
3. Review of specified structural/architectural material shop drawings for conformance with the contract
documents will be provided under the “Construction Administration” portion of the fee as defined below.
4. Perform up to 2 site visits as required or upon request during construction for general observation of progress.
Meridian City Council Meeting Agenda January 15, 2019 – Page 280 of 462
- 2 -
121 N. 9th Street, Suite 401, Boise ID 83702
208.639.4520 | www.AxiomPLLC.com
Boise ID | Salt Lake City UT | Albuquerque NM
Exclusions:
1. Foundation recommendations are to be completed by a geotechnical engineer and final report shall be provided
to Axiom for use in the structural design.
2. Time to obtain agency approval is estimated in this jurisdiction to be 4 hours. Additional time beyond this
“allowance” would be considered unforeseen conditions and would need to be billed hourly.
3. Site structural or the design of structural elements outside the building footprint will not be provided as a part
of this scope.
Design Fee:
Based on the scope of work, our compensation for the above mentioned services will be on a lump sum fee basis as
follows:
Construction Drawings =$22,500
Construction Administration =$7,000
Total =$29,500
Reimbursable expenses are to be billed at a rate of 1.05 and are additional to the total fee above.
Reimbursable items may include but are not limited to the following:
· Reproductions and Prints
· Travel expenses
· Travel time (will be billed at Axiom hourly rates)
· Shipping and Delivery
If you are in agreement with the above, please sign the proposal return one copy to us. If you have any questions, feel
free to contact us for discussions and/or continued negotiations. This proposal is valid for a period of ninety days from
date of issue. Please contact us for an updated proposal if this proposal has not been accepted and signed within said
time period.
Sincerely,
Axiom, PLLC ACCEPTED
_______________________________________ __________________________________
Trevor White, PE Signature & Date
Project Manager
_________________________________
Print Name and Title
12/11/17
Stuart Hurley, Vice President
Meridian City Council Meeting Agenda January 15, 2019 – Page 281 of 462