HomeMy WebLinkAboutQuality Communications, Inc. Homecourt Conduit and Fiber InstallCONTRACT CHECKLIST
Date: REQUESTING DEPARTMENT
Project Name:
Project Manager: Contract Amount:
Contractor/Consultant/Design Engineer:
Is this a change order? Yes No Change Order No.
Fund: Budget Available ( Purchasing attach report ):
Department Yes No Construction
GL Account FY Budget: Task Order
Project Number: Enhancement: Yes No Professional Service
Equipment
Will the project cross fiscal years? Yes No Grant
Grant #: Wage Determination Received Wage Verification 10 Days prior to bid due date Debarment Status (Federal Funded)
Print and Attach the determination Print, attach and amend bid by addendum (if changed) www.sam.gov Print and attach
Master Agreement Category
(Bid Results Attached) Yes No (Ratings Attached) Yes No Date MSA Roster Approved:
Typical Award Yes No
If no please state circumstances and conclusion:
Date Award Posted: 7 day protest period ends:
PW License Expiration Date: Corporation Status
Insurance Certificates Received (Date): Expiration Date: Rating: A+
Payment and Performance Bonds Received (Date): Rating: A
Builders Risk Ins. Req'd: Yes No
(Only applicabale for projects above $1,000,000)
Reason Consultant Selected 1 Performance on past projects
Check all that apply Quality of work On Budget
On Time Accuracy of Construction Est
2 Qualified Personnel
3 Availability of personnel
4 Local of personnel
Description of negotiation process and fee evaluation:
Date Submitted to Clerk for Agenda: By:
Purchase Order No.: Date Issued: WH5 submitted
(Only for PW Construction Projects)
NTP Date:
Contract Request Checklist.5.24.2016.Final
$83,663 Dave Tiede
If yes, has policy been purchased?
Contractor - Quality Communications, Inc.
III. Contract Type II. BUDGET INFORMATION (Project Manager to Complete)
1
5130
94600
10918
TASK ORDER
N/A
RFP / RFQ BID
VII. TASK ORDER SELECTION (Project Manager to Complete)
1/9/2019
Award based on Low Bid Highest Ranked Vendor Selected
VIII. AWARD INFORMATION
Approval Date
Enter Supervisor Name Date Approved
Steve Siddoway 1/9/2019
1/11/
I. PROJECT INFORMATION
1/7/2019 8/1/2019
N/A
N/A
2019
1/10/2019 IT
Conduit & Fiber Install to Homecourt
V. BASIS OF AWARD
12/28/2018 January 4, 2019
IV. GRANT INFORMATION - to be completed only on Grant funded projects
VI. CONTRACTOR / CONSULTANT REQUIRED INFORMATION
N/A
N/A
N/A N/A N/A N/A
Goodstanding 11002 5/31/2019
Meridian City Council Meeting Agenda January 15, 2019 – Page 160 of 462
CONTRACT FOR -PUBLIC WORKS CONSTRUCTION
CONDUIT & FIBER INSTALL to HOMECOURT
PROJECT # 10918.b
THIS CONTRACT FOR PUBLIC WORKS CONSTRUCTION is made this 1 5'�41
day o1 U 2019, and entered into by and between the City of Meridian, a municipal
corporation organized under the laws of the State of Idaho, hereinafter referred to as
"CITY", 33 East Broadway Avenue, Meridian, Idaho 83642, and Quality Communications,
Inc., hereinafter referred to as "CONTRACTOR", whose business address is 212 Murray
Street Garden City, ID 83714 and whose Public Works Contractor License # is C- 11002 .
INTRODUCTION
Whereas, the City has a need for services involving CONDUIT & FIBER
INSTALL to HOMECOURT; and
WHEREAS, the Contractor is specially trained, experienced and competent
to perform and has agreed to provide such services;
NOW, THEREFORE, in consideration of the mutual promises, covenants,
terms and conditions hereinafter contained, the parties agree as follows:
TERMS AND CONDITIONS
1. Scope of Work:
1.1 CONTRACTOR shall perform and furnish to the City upon execution of this
Contract and receipt of the City's written notice to proceed, all services and work,
and comply in all respects, as specified in the document titled "Scope of Work" a
copy of which is attached hereto as Exhibit "A" and incorporated herein by this
reference, together with any amendments that may be agreed to in writing by the
parties.
1.2 All documents, drawings and written work product prepared or produced by
the Contractor under this Agreement, including without limitation electronic data
files, are the property of the Contractor; provided, however, the City shall have the
right to reproduce, publish and use all such work, or any part thereof, in any
manner and for any purposes whatsoever and to authorize others to do so. If any
such work is copyrightable, the Contractor may copyright the same, except that, as
to any work which is copyrighted by the Contractor, the City reserves a royalty -free,
non-exclusive, and irrevocable license to reproduce, publish and use such work, or
any part thereof, and to authorize others to do so.
1.3 The Contractor shall provide services and work under this Agreement
consistent with the requirements and standards established by applicable federal,
state and city laws, ordinances, regulations and resolutions. The Contractor
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Project 10918.b
represents and wanants that it will perform its work in accordance with generally
accepted industry standards and practices for the profession or professions that
are used in performance of this Agreement and that are in effect at the time of
performance of this Agreement. Except for that representation and any
representations made or contained in any proposal submitted by the Contractor
and any reports or opinions prepared or issued as part of the work performed by
the Contractor under this Agreement, Contractor makes no other wananties, either
express or implied, as part of this Agreement.
1.4 Services and work provided by the Contractor at the City's request underthis
Agreement will be performed in a timely manner in accordance with a Schedule of
Work, which the parties hereto shall agree to. The Schedule of Work may be
revised from time to time upon mutual written consent of the parties.
2. Consideration
2.1 The Contractorshall be compensated on a Not-To-Exceed basis as provided
in Exhibit B "Payment Schedule" attached hereto and by reference made a part
hereof for the Not-To-Exceed amount of $83.663.48.
2.2 The Contractor shall provide the City with a monthly statement and
supporting invoices, as the work warrants, of fees earned and costs incurred for
services provided during the billing period, which the Citywill paywithin 30 days of
receipt of a conect invoice and approval by the City. The City will not withhold any
Federal or State income taxes or Social Security Tax from any payment made by
City to Contractor under the terms and conditions of this Agreement. Payment of
all taxes and other assessments on such sums is the sole responsibility of
Contractor.
2.3 Except as expressly provided in this Agreement, Contractor shall not be
entitled to receive from the City any add itional consideration, compensation, salary,
wages, or other type of remuneration for services rendered under this Agreement
including, but not limited to, meals, Iodging, transportation, drawings, renderings or
mockups. Specifically, Contractor shall not be entitled byvirtue of this Agreement
to consideration in the form of overtime, health insurance benefits, retirement
benefits, paid holidays or other paid leaves of absence of any type or kind
whatsoever.
3. Term:
3.1 This agreement shall become effective upon execution by both parties, and
shall expire upon (a) completion of the agreed upon work, (b) or unless sooner
terminated as provided in Sections 3.2, 3.3, and Section 4 below or unless some
other method or time of termination is listed in Exhibit A.
3.2 Should Contractordefault in the performance of thisAgreementormaterially
breach any of its provisions, City, at City's option, may terminate this Agreement by
giving written notification to Contractor.
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3.3 Should City fail to pay Contractor all or any part of the compensation set forth
in Exhibit B of this Agreement on the date due, Contractor, at the Contractor's
option, may terminate this Agreement if the failure is not remedied by the City
within thirty (30) days from the date payment is due.
4. Termination:
4.1 lf, through anycause, CONTRACTOR, its officers, employees, oragentsfails
to fulfill in a timely and proper manner its obligations underthis Agreement, violates
any of the covenants, agreements, or stipulations of this Agreement, falsifies any
record or document required to be prepared under this agreement, engages in
fraud, dishonesty, or any other act of misconduct in the performance of this
contract, or if the City Council determines that termination of this Agreement is in
the best interest of CITY, the CITY shall thereupon have the right to terminate this
Agreement by giving written notice to CONTRACTOR of such termination and
specifying the effective date thereof at least fifteen (15) days before the effective
date of such termination. CONTRACTOR may terminate this agreement at any
time by giving at least sixty (60) days notice to CITY.
In the event of any termination of this Agreement, all finished or unfinished
documents, data, and reports prepared by CONTRACTOR underthis Agreement
shall, at the option of the CITY, become its property, and CONTRACTOR shall be
entitled to receive just and equitable compensation for any work satisfactorily
complete hereunder.
4.2 Notwithstanding the above, CONTRACTOR shall not be relieved of liability to
the CITY for damages sustained by the CITY by virtue of any breach of this
Agreement by CONTRACTOR, and the CITY may withhold any payments to
CONTRACTOR for the purposes of set-off until such time as the exact amount of
damages due the CITY from CONTRACTOR is determined. This provision shal!
survive the termination of this agreement and shall not relieve CONTRACTOR of
its liability to the CITY for damages.
5. lndependent Contractor:
5.1 ln all mafters pertaining to this agreement, CONTRACTOR shall be acting as
an independent contractor, and neither CONTRACTOR nor any officer, employee
or agent of CONTRACTOR will be deemed an employee of CITY. Except as
expressly provided in Exhibit A, Contractor has no authority or responsibility to
exercise any rights or power vested in the City and therefore has no authority to
bind or incur any obligation on behalf of the City. The selection and designation of
the personnel of the CITY in the performance of this agreement shall be made by
the CITY.
5.2 Contractor, its agents, officers, and employees are and at all times during the
term of this Agreement shall represent and conduct themselves as independent
contractors and not as employees of the City.
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5.3 Contractorshalldetermine the method, details and means of performing the
work and services to be provided by Contractor underthis Agreement. Contractor
shall be responsible to City only forthe requirements and results specified in this
Agreement and, except as expressly provided in this Agreement, shall not be
subjected to City's control with respect to the physical action or activities of
Contractor in fulfillment of this Agreement. !f in the performance of this Agreement
any third persons are employed by Contractor, such persons shal! be entirely and
exclusively under the direction and supervision and control of the Contractor.
6. Sub-Contractors:
Contractor shall require that all of its sub-contractors be licensed per State of ldaho
Statute # 54-1901
7. Removal of Unsatisfactory Employees:
The Contractor shall only furnish employees who are competent and skilled forwork
under this contract. lf, in the opinion of the City, an employee of the Contractor is
incompetent or disorderly, refuses to perform in accordance with the terms and
conditions of the contract, threatens or uses abusive language while on City
property, or is otherwise unsatisfactory, that employee shall be removed from all
work under this contract.
8. lndemnification and lnsurance:
8.1 CONTRACTOR shall indemnify and save and hold harmless CITY and it's
elected officials, officers, employees, agents, and volunteers from and for any and
all losses, claims, actions, judgments for damages, or injury to persons or property
and losses and expenses and other costs including litigation costs and attorney's
fees, arising out of, resulting from, or in connection with the performance of this
Agreement by the CONTRACTOR, its servants, agents, officers, employees,
guests, and business invitees, and not caused by or arising out of the tortious
conduct of CITY or its employees. CONTRACTOR shall maintain. and soecificallv
aqrees that it will maintain. throuqhout the term of this Aqreement. liabilitv
insurance. in which the CITY shall be named an additional insured in the minimum
amounts as follow: General Liability One Million Dollars ($1,000,000) per incident
or occurence, Automobile Liability lnsurance One Million Dollars ($1,000,000) per
incident or occunence and Workers' Compensation lnsurance, in the statutory
limits as required by law. The limits of insurance shall not be deemed a limitation
of the covenants to indemnify and save and hold harmless CITY; and if CITY
becomes liable for an amount in excess of the insurance limits, herein provided,
CONTRACTOR covenants and agrees to indemnify and save and hold harmlessclw from and for all such losses, claims, actions, or judgments for damages or
injury to persons or property and other costs, including litigation costs and
attorneys' fees, arising out of, resulting from , or in connection with the
performance of this Agreement by the Contractor or Contracto/s officers, emptoys,
agents, representatives or subcontractors and resulting in or attributable to
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Project 10918.b
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Meridian City Council Meeting Agenda January 15, 2019 – Page 164 of 462
personal injury, death, or damage or destruction to tangible or intangible property,
including use of. CONTRACTOR shall provide Clry with a Certificate of
lnsurance, or other proof of insurance evidencing CONTRACTOR'S compliance
with the requirements of this paragraph and file such proof of insurance with the
CITY at least ten (10) days prior to the date Contractor begins performance of it's
obligations under this Agreement. ln the event the insurance minimums are
changed, CONTRACTOR shall immediately submit proof of compliance with the
changed limits. Evidence of al! insurance shall be submifted to the City Purchasing
Agent with a copy to Meridian City Accounting, 33 East Broadway Avenue,
Meridian, ldaho 83642.
8.2 lnsurance is to be placed with an ldaho admitted insurerwith a Best's rating
of no less than A-.
8.3 Any deductibles, self-insured retention, or named insureds must be declared
in writing and approved by the City. At the option of the City, either: the insurer
shall reduce or eliminate such deductibles, self-insured retentions or named
insureds; or the Contractor shal! provide a bond, cash or letter of credit
guaranteeiog payment of losses and related investigations, claim administration
and defense expenses.
8.4 To the extent of the indemnity in this contract, Contractor's lnsurance
coverage shall be primary insurance regarding the City's elected officers, officials,
employees and volunteers. Any insurance orself-insurance maintiained bythe City
orthe City's elected officers, officials, employees and volunteers shall be excess of
the Contracto/s insurance and shall not contribute with Contracto/s insurance
except as to the extent of City's negligence.
8.5 The Contracto/s insurance shall apply separately to each insured against
whom claim is made or suit is brought, except with respect to the limits of the
insure/s liability.
8.6 All insurance coverages for subcontractors shall be subject to all of the
insurance and indemnity requirements stated herein.
8.7 The limits of insurance described herein shall not limit the liability of the
Contractor and Contracto/s agents, representatives, employees or subcontractors.
9. Time is of the Essence:
The parties hereto acknowledge and agree that time is strictly of the essence with
respect to each and every term, condition and provision hereof, and that the failure
to timely perform any of the obligations hereunder shall constitute a breach of, and
a default under, this Agreement by the party so failing to perform.
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Project 10918.b
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Meridian City Council Meeting Agenda January 15, 2019 – Page 165 of 462
10. Bonds:
Payment and Performance Bonds are required on al! Public Works lmprovement
Projects per the ISPWC and the City of Meridian Supplemental Specifications &
Drawings to the ISPWC, which by this reference are made a part hereof.
Contractor is required to furnish faithful performance and payment bonds in the
amount of 100% of the contract price issued by surety licensed to do business in
the State of ldaho with a Best's rating of no less than A-. ln the event that the
contract is subsequently terminated for failure to perform, the contractor and/or
surety will be liable and assessed for any and all costs for the re-procurement of the
contract services.
11. Warranty:
All construction and equipment provided under this agreement shall be warranted
for 2 years from the date of the City of Meridian acceptance perthe ISPWC and the
Meridian Supplemental Specifications & Drawings to the ISPWC and any
modifications, which by this reference are made a part hereof.
All items found to be defective during a warranty inspectioil'and subsequently
corrected will require an additional two (2) year warranty from the date of City's
acceptance of the corrected work.
12. Ghanges:
The CITY may, from time to time, request changes in the Scope of Work to be
performed hereunder. Such changes, including any increase or decrease in the
amount of CONTRACTOR'S compensation, which are mutually agreed upon by and
between the CITY and CONTRACTOR, shall be incorporated in written
amendments which shall be executed with the same formalities as this Agreement.
13. Taxes:
The City of Meridian is exempt from Federal and State taxes and will execute the
required exemption certificates for items purchased and used by the City. ltems
purchased by the City and used by a contractor are subject to Use Tax. All other
taxes are the responsibility of the Contractor and are to be included in the
Contracto/s Bid pricing.
14. Meridian StormwaterSpecifications:
All construction projects require either a Storm Water Pollution Prevention Plan
(SWPPP) or an erosion sediment control plan (ESCP) as specified in the City of
Meridian Construction Stormwater Management Program (CSWMP) manual. The
CSWMP manual containing the procedures and guidelines can be found at this
add ress : http ://www. merid ia n citv.orq/envi ron menta l. aspx? id = 1 36 1 8.
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Meridian City Council Meeting Agenda January 15, 2019 – Page 166 of 462
Contractorshallretain allstormwaterand erosion controldocumentation generated
on site during construction including the SWPPP manual, field inspections and
amendments. Prior to final acceptance of the job by the City the contractor shall
retum the field SWPPP manual and field inspection documents to the City for
review. A completed Contractor Request to File Project N.O.T- with the EPA form
shall be provided to the City with the documents. These documents shall be
retained, reviewed and approved by the City priorto final acceptance of the pQect.
15. ACHD:
Contractor shal! be responsible for coordinating with the City to obtain appropriate
ACHD permit(s) and will reimburse the City for fees, fines, or penalties City incurs
due to Contracto/s violation of any ACHD policy. City shall certify to ACHD that
Contractor is authorized to obtain a Temporary Highway and Right-of-Way Use
Permit from ACHD on City's behalf. The parties acknowledge and agree that the
scope of the agency granted by such certification is limited to, and conterminous
with, the term and scope of this Agreement.
16. Reports and lnformation:
16.1 At such times and in such forms as the CITY may require, there shall be
furnished to the CITY such statements, records, reports, data and information as
the CITY may request pertaining to matters covered by this Agreement.
16.2 Contractor shall maintain all writings, documents and records prepared or
compiled in connection with the performance of this Agreement for a minimum of
four (4) years from the termination or completion of this or Agreement. This
includes any handwriting, typewriting, printing, photo static, photographic and every
other means of recording upon any tangible thing, any form of communication or
representation including letters, words, pictures, sounds or symbols or any
combination thereof.
17. Audits and lnspections:
At any time during normal business hours and as often as the CITY may deem
necessary, there shal! be made available to the CITY for examination all of
CONTRACTOR'S records with respect to all matters covered by this Agreement.
CONTRACTOR shall permit the CITY to audit, examine, and make excerpts or
transcripts from such records, and to make audits of all contracts, invoices,
materials, payrolls, records of personne!, conditions of employment and other data
relating to all matters covered by this Agreement.
18. Publication, Reproduction and Use of Material:
No material produced in whole or in part under this Agreement shall be subject to
copyright in the United States or in any other country. The CITY shall have
uniestricted authorityto publish, disclose and otherwise use, in whole or in part, any
reports, data or other materials prepared under this Agreement.
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Meridian City Council Meeting Agenda January 15, 2019 – Page 167 of 462
19. Equal Employment Opportunity:
ln performing the work herein, Contractor agrees to comply with the provisions of
Title V! and Vll of the Civil Rights Act, Revenue Sharing Act Title 31, U.S. Code
Section 2176. Specifically, the Contractor agrees not to discriminate against any
employee or applicant for employment because of race, color, religion, sex, national
origin, age, political affiliation, marital status, or handicap. Contractor will take
affirmative action during employment or training to insure that employees are
treated without regard to race, color, religion, sex, nationa! origin, age, politica!
affiliation, marital status, or handicap. ln performing the Work required herein,
CONTRACTOR shall not unlawfully discriminate in violation of anyfederal, state or
local law, rule or regulation against any person on the basis of race, color, religion,
sex, national origin or ancestry, age or disability.
20. Employment of Bona Fide ldaho Residents:
21.
Contractor must comply with Idaho State Statute 44-1002 which states that the
Contractor employ ninety-five percent (95%) bona fide Idaho residents.
Advice of Attorney:
Each party warrants and represents that in executing this Agreement. lt has
received independent legal advice from its attomey's orthe opportunityto seek such
advice.
22. Attorney Fees:
Should any litigation be commenced between the parties hereto concerning this
Agreement, the prevailing party shall be entitled, in addition to any other relief as
may be granted, to court costs and reasonable attorneys'fees as determined by a
Court of competent jurisdiction. This provision shall be deemed to be a separate
contract between the parties and shall survive any default, termination orforfeiture
of this Agreement.
23. ConstructionandSeverability:
lf any part of this Agreement is held to be invalid or unenforceable, such holding will
not affect the validity or enforceability of any other part of this Agreement so long as
the remainder of the Agreement is reasonably capable of completion.
24. Waiver of Default:
Waiver of default by either party to this Agreement shall not be deemed to be waiver
of any subsequent default. Waiver or breach of any provision of this Agreement
shall not be deemed to be a waiver of any other or subsequent breach, and shall
not be construed to be a modification of the terms of this Agreement unless this
Agreement is modified as provided above.
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Meridian City Council Meeting Agenda January 15, 2019 – Page 168 of 462
25. Entire Agreement:
This Agreement contains the entire agreement of the parties and supersedes any
and all otheragreements or understandings, oral of written, whether previous to the
execution hereof or contem poraneous herewith.
26. Assignment:
It is expressly agreed and understood by the parties hereto, that CONTRACTOR
shall not have the right to assign, transfer, hypothecate or sell any of its rights under
this Agreement except upon the prior express written consent of CITY.
27. Payment Request:
Payment requests shall be submitted to City of Meridian through the City's project
management software. The Project Manager will compare the invoice against the
Payment Schedule in the Agreement for compliance. Upon approval that the work
has been done and is in compliance with the Agreement, the Project Manager will
approve the pay request for processing. City of Meridian payment terms are Net 30
from the date City receives a conect invoice. Final payment will not be released
until the City has received a tax release from the Tax Commission.
28. Cleanup:
Contractor shall keep the worksite clean and free from debris. At completion of
work and prior to requesting final inspection, the Contractor shall remove all traces
of waste materials and debris resulting from the work. Final payment wi!! not be
made if cleanup has not been performed.
29. Order of Precedence:
The order or precedence shall be the contract agreement, the lnvitation for Bid
document, then the winning bidders submitted bid document.
30. Compliance with Laws:
ln performing the scope of work required hereunder, CONTRACTOR shall comply
with all applicable laws, ordinances, and codes of Federal, State, and local
governments.
31. Applicable Law:
This Agreement shall be governed by and construed and enforced in accordance
with the laws of the State of ldaho, and the ordinances of the City of Meridian.
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Meridian City Council Meeting Agenda January 15, 2019 – Page 169 of 462
32. Notices:
Any and all notices required to be given by either of the parties hereto, unless
otherwise stated in this agreement, shall be in writing and be deemed
communicated when mailed in the United States mail, certified, return receipt
requested, addressed as follows:
CITY CONTRACTOR
City of Meridian Quality Communications, Inc.
Purchasing Manager Attn: Kenny Holtz
33 E Broadway Ave 212 Murray Street
Meridian, ID 83642 Garden City, ID 83714
208-489-0417 Phone: 208-375-7151
Email: qci@quality-comm.net
Idaho Public Works License #C-11002
Either party may change their address for the purpose of this paragraph by giving
written notice of such change to the other in the manner herein provided.
33. Approval Required:
This Agreement shall not become effective or binding until approved by the City of
Meridian.
CITY OF MERIDIAN QUALITY COMMUNICATIONS, INC.
TAMMY de R , MAYOR BY:
�p A 5
T, : I - 1O 1
�Q Lo
C) c-11y„f
�Emo* �y ouncil:
SEst:
ITY CL
Purchasing Approval
BY: ZJ � �' , k /��
KEITH WAYI'9', Purchasing Manager
Dated:_ 1 " 9 - 19
Conduit & Fiber Install to Homecourt
Project 10918.b
Dated: — 7
Departm nt Approval
BY:
�Ve _ tobow -J, VAVY 5 A {fes DIaz'uToIe-
WARREN STEWART, City Engineer
Dated: I /'-t/ 9'o
Project Manager
Dave Tiede
page 10 of 12
EXHIBIT A
SCOPE OF WORK
REFER TO INVITATION TO BID IT.1912.10918.b
ALL ADDENDUMS, ATTACHMENTS, AND EXHIBITS included in the
lnvitation to Bid Package # lT-1912-10918.b, are by this reference
made a part hereof.
SPECIFIGATIONS / SCOPE OF WORK
All construction work shall be done in accordance with the current version
of the ldaho Standards for Public Works Construction (ISPWC), the 2013
City of Meidian Supplemental Specifications to the ISPWC (and any
Addendums).
See separate attached documents:
Plans - Homecourt Facility Fiber Optic Conduit by Civil
Survey Consultants, lnc. dated 1011812018 (a pages)
Special Provisions by Civil Survey Consultants, lnc. dated
1011812018 1so pases)
Conduit & Fiber lnstall to Homecourt
Project 10918.b
a
a
page 11 of 12
Meridian City Council Meeting Agenda January 15, 2019 – Page 171 of 462
Exhibit B
MILESTONE / PAYMENT SCHEDULE
A.Total and complete compensation for this Agreement shall not exceed
$83,663.48.
Conduit & Fiber lnstall to Homecourt
Project 10918.b
Milestone 1 Final Completion 45 Days from Notice to Proceed
Contract includes furnishing all labor, materials, equipment, and incidentals as required for the
CONDUIT & FIBER INSTALL to HOMECOURT lT-1912-10918.8
Total Bid Schedule .....................$83,663.48
NOT TO EXCEED CONTRACT TOTAL. .........$E:T.OGL4O
Contract is a not to exceed amount. Line item pricing below will be used for invoice verification and any
additional increases or decreases in work requested by city. The City will pay the contractor based on
actual quantities of each item of work in accordance with the contract documents.
Item No.Description Quantity Unit Price
L STAGING AREA 1 EA $1500.00
2 STRAW WATTLE 40 LF $400.00
3 INLET PROTECTION 5 EA $600.00
4 TRAFFIC CONTROL 1 LS $7905.00
5 MOBILIZATION 1 LS $3s60.00
6 FIBER OPTIC CONDUIT, 2" HDPE, SDR11 1478 LF $43541.88
7 FIBER OPTIC JUNCTION BOX, H2436-24 H 5 EA $11800.00
8
FIBER OPTIC JUNCTION BOX, S-4sT/ADA
WITH RISER 1 EA $1800.00
9 FIBER OPTIC CABLE 5il4 LF $9147.60
10 HOMECOURT FACILITY CONNECTION 1 LS $2040.00
11 MAIN STREET CONNECTION 1 LS $1560.00
page 12o112
MILESTONE DATES/SCHEDULE
PRICING SCHEDULE
Contract Pricing Schedule
Meridian City Council Meeting Agenda January 15, 2019 – Page 172 of 462
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EROSION AND SEDIMENT CONTROL PLAN
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HOMECOURT FACILITY
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Meridian City Council Meeting Agenda January 15, 2019 – Page 180 of 462
City Of Meridian
Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Sandra
5130 - HomeCourt
01 - General Fund
From 10/1/2018 Through 9/30/2019
Amendments
Budget with
Actual
Current Year
Remaining
Budget
Remaining
Budget
Percent of
Capital Outlay
94600 Capital - Communication
Equipment
10918 Homecourt Fiber Optic
Conduit
0.00 6,916.73 (6,916.73)0.00%
Carr...Carryforward 67,910.04 0.00 67,910.04 100.00%
Total Capital Outlay 67,910.04 6,916.73 60,993.31 89.81%
TOTAL EXPENDITURES 67,910.04 6,916.73 60,993.31 89.81%
Date: 1/11/19 08:22:16 AM Page: 1Meridian City Council Meeting Agenda January 15, 2019 – Page 181 of 462
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PURCHASING DEPARTMENT
33 East Broadway Ave., Ste 106
Meridian, ID 83642
Phone: (208) 888-4433 x417
Fax: (208) 887-4813
REQUEST FOR QUOTES
CONSTRUCTION
NO. IT-1912-10918.b
CONTRACT SPECIFICATIONS FOR:
Conduit & Fiber Install to Homecourt
QUOTES MUST BE RECEIVED PRIOR TO 2:30 P.M .
DECEMBER 21, 2018
EMAIL TO: David Tiede, Chief Information Office
dtiede@meridiancity.org
Walk-Through Meeting December 10, 2018 @ 2PM
Attendance is strongly encouraged. On-site Corner of Franklin/10th Ave
Meridian, ID
Prepared by Sandra Ramirez
NAME AND ADDRESS OF VENDOR SUBMITTING QUOTE
BUSINESS
NAME: ADDRESS: .
DATE:_____________________________ . .
. .
IDAHO CONTRACTORS LICENSE NO. . .
IDAHO PUBLIC WORKS CONTRACTORS LICENSE NO. .
Please submit this page with your bid documents.
Meridian City Council Meeting Agenda January 15, 2019 – Page 183 of 462
REQUEST FOR QUOTES
CITY OF MERIDIAN
Meridian, Idaho 83642
PROJECT # IT-1912-10918.B
GENERAL INFORMATION AND INSTRUCTIONS
PROJECT DESCRIPTION
The City of Meridian is requesting quotes for the construction of Conduit and Fiber installation
to Homecourt.
MEETING WALK-THROUGH
A Conference will be held on the date, time and location listed on the cover of this Invitation to
Quote. The purpose of the conference is to allow contractors to familiarize themselves with the
location of the project and to review bid requirements. The project designer along with the
City’s Project Manager will be on hand to answer questions. Any question requiring clarification
of the plans, specifications or bid requirements will be issued to all bidders of record in the form
of a written addendum. Failure to attend the meeting shall not be the basis of any subsequent
claim or contract modification.
DEFINITIONS, TERMS & CONDITIONS AND SPECIFICATIONS
Definitions, contract terms and conditions and specifications are included in Exhibit B (Contract
for Public Works Construction).
FORM CONTRACT
Exceptions and Alternatives: The Contract attached to this Request for Quote and, by this
reference, made a part hereof, contains the terms and conditions that apply to the performance
of this work. If the bidder suggests alternatives or states exceptions to any term or condition in
the Agreement, or to any provision of the Request for Quote, such alternative or exception shall
be clearly stated and identified in the submitted bid. Any alternative must satisfy all minimum
qualifications specified in the IFB. The City expressly reserves the right, in it’s sole discretion,
to (1) reject a quote containing any exception or alternatives as non-conforming, or (2) accept
any quote alternative or exception and to award a contract based there on if determination to be
in the best interest of the City. If no alternative or exceptions are noted, submission of a quote
shall be the bidder’s acceptance of the Contract as included in this Request for Quote. The
successful bidder will be expected to sign the Contract upon award of the quote.
Meridian City Council Meeting Agenda January 15, 2019 – Page 184 of 462
3 of 9
EXAMINATION OF CONTRACT DOCUMENTS
Bidders shall carefully examine the specifications, and satisfy themselves as to their sufficiency,
and shall not at any time after submission of the bid, dispute such specifications and the
directions explaining or interpreting them.
Should a Bidder find discrepancies in, or omissions from, the specifications and/or drawings, or
should he/she be in doubt of their meaning, he/she shall at once notify the City of Meridian
Purchasing Department through written notification to be received no later than 3 working days
prior to bid opening date, noon local time. The notification shall be in written form and will state
the exact nature of the clarification sought, describing the location of the specification or clause
in the Bid document. Any interpretations by the City will be made in written form. Any change
in bid requirements and/or specifications will be done in the form of a written addendum. The
receipt of any resulting addendums must be acknowledged in accordance with the directions on
the addendum. Oral explanations or instructions given before the award of the contract
will not be binding.
PUBLIC WORKS CONTRACTOR
All contractors bidding on Public Works projects that exceed $50,000 MUST be licensed with
the state as a Public Works Contractor at time of bid and MUST submit their Public Works
Contractors License number with their bid.
SUBCONTRACTORS
Contractor must list all sub-contractors engaged for this bid per State of Idaho Statute #67-2310
(Exhibit 1). Contractor shall require that all of its sub-contractors be licensed per State of Idaho
Statute # 54-1901.
RIGHTS TO PERTINENT MATERIALS
All responses, inquiries, and correspondence relating to the Request for Quote and all reports,
charts, coverage maps, displays, schedules, exhibits, and other documentation produced by
the bidder that are submitted as part of the bid shall become the property of the City after the
bid submission deadline.
PUBLIC RECORDS
The City of Meridian is a public agency. All documents in its possession are public records.
Quotes are public records and, except as noted below, will be available for inspection and
copying by any person. If any Bidder claims any material to be exempt from disclosure under
the Idaho Public Records Law, the Bidder will expressly agree to defend, indemnify and hold
harmless the City from any claim or suit arising from the City's refusal to disclose any such
material. No such claim of exemption will be valid or effective without such express agreement.
The City will take reasonable efforts to protect any information marked "confidential" by the
Bidder, to the extent permitted by the Idaho Public Records Law. Confidential information must
be submitted in a separate envelope, sealed and marked "Confidential Information" and will be
returned to the Bidder upon request after the award of the contract. It is understood, however,
Meridian City Council Meeting Agenda January 15, 2019 – Page 185 of 462
4 of 9
that the City will have no liability for disclosure of such information. Any proprietary or
otherwise sensitive information contained in or with any Bid is subject to potential disclosure.
RIGHT OF THE CITY TO REJECT QUOTES
The City reserves the right to reject any and all quotes or any part of any quote, to waive minor
defects or technicalities, or to solicit new quotes on the same project or on a modified project
which may include portions of the originally proposed project as the City may deem necessary.
EVALUATION
In determining the amount proposed by each Contractor, the City shall disregard the
mathematical errors in addition, subtraction, multiplication and division that appear obvious on
the face of the quote. When an item price is required to be set forth in the quote and the total
for the item set forth separately does not agree with a figure which is derived by multiplying the
item price times the City’s estimate of the quantity of work to be performed for said item, the
item price shall prevail over the sum set forth as the total for the item unless, in the sole
discretion of the City, such a procedure would be inconsistent with the policy of the procedure.
The total paid for each such item of work shall be based upon the item price and not the total
price.
Should the quote contain only a total price for the item and the item price is omitted, the City
shall determine the item price by estimated quantities of work to be performed as items of work.
If the quote contains neither the item price nor the total price for the item, then it shall be
deemed incomplete and the bid shall be non-responsive.
SEPARATE CONTRACTS
The City of Meridian reserves the right to let separate contracts for portions of the work
concurrently with the project. The successful bidder shall work and coordinate with separate
contractors and City personnel if required.
AWARD
The City of Meridian reserves the right to award this contract to the Contractor whose total
aggregate quote is lowest, most responsive to the needs of the City. The winning Contractor
will be required to enter into a “Contract for Public Work Construction”.
SUBMITTAL REQUIREMENTS
Quotes shall be emailed to City’s Chief Information Officer, David Tiede at
dtiede@meridiancity.org prior to the due date and time stated on the cover of this Request for
Quotes. Mistakes must be corrected and the correction inserted; correction must be initialed in
ink by the person signing the quote.
All quotes shall be submitted via email and clearly identified on the subject line to read:
Meridian City Council Meeting Agenda January 15, 2019 – Page 186 of 462
5 of 9
IT-1912-10918.b
Conduit & Fiber Install to Homecourt
If required, before award or execution of the contract by the City, the Contractor shall file with
the City a surety bond satisfactory to the City in the amounts and for the purpose noted. Bonds
shall be duly executed by a responsible corporate surety, authorized to issue such bonds in
Idaho and secured thorough an authorized agent with an office in Idaho. Contractor shall pay
all bond premiums, costs and incidentals.
The City reserves the right to waive any informalities or minor irregularities in connection with
the bids received.
All provisions of the City code are applicable to any quote submitted or contract awarded
pursuant thereto.
Within thirty (30) days after the receiving the quote, a contract may be awarded by the City to
the most responsive bidder, subject to the right of the City to reject all quotes, as it may deem
proper in its absolute discretion. The time for awarding a contract may be extended at the sole
discretion of the City. If required to evaluate quotes or for such other purposes as the City may
determine, unless the bidder objects to such extension in writing with his quote.
If awarded the contract, the most responsive bidder agrees to execute and to deliver to the City
within seven (7) calendar days after receipt of the City’s Conditional Notice of Award, the
applicable Contract or Agreement form, Insurance Certificates and Payment/Performance
Bonds (if required).
The City of Meridian does not discriminate on the basis of race, religion, sex, national origin,
marital status, age, physical handicap, ownership by women or minorities or sexual orientation.
The CONTRACTOR will be responsible for utilizing the City’s current contract management tool
for project management correspondence throughout the duration of the project. CONTRACTOR
will be required to submit written communication to the City through the contract management
tool. This includes but is not limited to the following: Reports, drawings, Requests for
information, Request for action by City, General Project Documentation & Communication, Pay
applications/Invoices, and Change Orders. The Contractor will be required to register with the
City of Meridian Public Works Department for access to the program. There is no charge for
use of this system.
Meridian City Council Meeting Agenda January 15, 2019 – Page 187 of 462
6 of 9
Required Submittal Documents
a) Request for Quotes Cover Page
b) Quote Form (pages 6 – 7)
c) List of Sub-contractor - Exhibit A (page 8)
d) Bid Bond
QUOTE FORM
CONDUIT & FIBER INSTALL TO HOMECOURT
BID NUMBER IT-1912-10918.B
Contractor Name:
MILESTONE SCHEDULE
Milestone 1 Final Completion 45 Days from Notice to Proceed
PRICING SCHEDULE
Furnish all labor, materials, equipment, and incidentals as required for the above named project, per
the attached drawings and specifications included in Exhibit B.
ITEM DESCRIPTION QNTY UNIT PRICE EXTENDED PRICE
1 STAGING AREA 1 EA
2 STRAW WATTLE 40 LF
3 INLET PROTECTION 5 EA
4 TRAFFIC CONTROL 1 LS
5 MOBILIZATION 1 LS
6 FIBER OPTIC CONDUIT, 2" HDPE, SDR11 1,478 LF
7 FIBER OPTIC JUNCTION BOX, H2436-24 H 5 EA
8 FIBER OPTIC JUNCTION BOX, S-45T/ADA
WITH RISER 1 EA
9 FIBER OPTIC CABLE 5,544 LF
10 HOMECOURT FACILITY CONNECTION 1 LS
11 MAIN STREET CONNECTION 1 LS
TOTAL QUOTE AMOUNT $_________________________
THIS QUOTE WILL BE AWARDED ON THE BASE QUOTE TOTAL ONLY. LINE ITEM PRICING
WILL BE USED FOR QUOTE TOTAL VERIFICATION AND ANY ADDITIONAL INCREASES OR
DECREASES IN WORK REQUESTED BY CITY
Total cost to include all labor, material, equipment, freight, bonds, insurance, travel, lodging, incidental, and
applicable taxes
Certificate of Understanding
The undersigned, as bidder, certifies under penalty of perjury that the only persons or parties
interested in this quote as principals are those named herein as bidder; that this quote is made
without collusion with any other person, firm, or corporation; that in submitting this he/she has
examined the “General Conditions and Instructions to bidders” and the plans, specifications and
other documents; that he/she has examined the location of the proposed work and is familiar with
the local conditions at the place where the work is to be done; that he/she proposes and agrees if
Meridian City Council Meeting Agenda January 15, 2019 – Page 188 of 462
Meridian City Council Meeting Agenda January 15, 2019 – Page 189 of 462
8 of 9
EXHIBIT A
LIST OF SUBCONTRACTORS
COMPLETE AND RETURN THIS PAGE WITH BID
IF NOT APPLICABLE WRITE N/A AND RETURN WITH QUOTE
Requirements
As required by Idaho Codes 54-1902 and 67-2310 the general contract is required to supply the
following information for mechanical, plumbing and electrical subcontractors: name, address, and
Idaho Public Works License number. Failure to provide this information may render any quote
submitted unresponsive and void.
In the event that the general contractor intends to self-perform the plumbing, HVAC or electrical
work, the general contractor must be properly licensed by the state of Idaho to perform such work
and shall list themselves in the table below.
MECHANICAL SUBCONTRACTOR NAME:
Address:
Public Works License No.:
PLUMBING SUBCONTRACTOR NAME:
Address:
Public Works License No.:
ELECTRICAL SUBCONTRACTOR NAME:
Address:
Public Works License No.:
Conduit & Fiber Install to Homecourt
BID NUMBER IT-1912-10918.b
25 N. Hartman
Power Plus, Inc.
10947-U-1-4 (16700) (16000)(13850)
Boise, ID 83704
N/A
N/A
N/A
N/A
Meridian City Council Meeting Agenda January 15, 2019 – Page 190 of 462
9 of 9
EXHIBIT B
SCOPE OF WORK
All construction work shall be done in accordance with the current version of the
Idaho Standards for Public Works Construction (ISPWC), the 2013 City of
Meridian Supplemental Specifications to the ISPWC (and any Addendums).
See separate attached documents:
Plans – Homecourt Facility Fiber Optic Line by Civil Survey dated
10/18/2018 (8 pages)
Special Provisions and/or Technical Specifications by Civil Survey dated
10/18/2018 (56 pages)
Meridian City Council Meeting Agenda January 15, 2019 – Page 191 of 462