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Home My WebLink AboutSole Source Minuteman, Inc. Building Lock UpgradeMeridian City Council Meeting Agenda December 18, 2018 – Page 244 of 702 Meridian City Council Meeting Agenda December 18, 2018 – Page 245 of 702 Meridian City Council Meeting Agenda December 18, 2018 – Page 246 of 702 Meridian City Council Meeting Agenda December 18, 2018 – Page 247 of 702 Meridian City Council Meeting Agenda December 18, 2018 – Page 248 of 702 Meridian City Council Meeting Agenda December 18, 2018 – Page 249 of 702 Meridian City Council Meeting Agenda December 18, 2018 – Page 250 of 702 Meridian City Council Meeting Agenda December 18, 2018 – Page 251 of 702 Meridian City Council Meeting Agenda December 18, 2018 – Page 252 of 702 Meridian City Council Meeting Agenda December 18, 2018 – Page 253 of 702 Meridian City Council Meeting Agenda December 18, 2018 – Page 254 of 702 Meridian City Council Meeting Agenda December 18, 2018 – Page 255 of 702 Meridian City Council Meeting Agenda December 18, 2018 – Page 256 of 702 Meridian City Council Meeting Agenda December 18, 2018 – Page 257 of 702 Meridian City Council Meeting Agenda December 18, 2018 – Page 258 of 702 Meridian City Council Meeting Agenda December 18, 2018 – Page 259 of 702 Meridian City Council Meeting Agenda December 18, 2018 – Page 260 of 702 Meridian City Council Meeting Agenda December 18, 2018 – Page 261 of 702 Meridian City Council Meeting Agenda December 18, 2018 – Page 262 of 702 Meridian City Council Meeting Agenda December 18, 2018 – Page 263 of 702 Meridian City Council Meeting Agenda December 18, 2018 – Page 264 of 702 Meridian City Council Meeting Agenda December 18, 2018 – Page 265 of 702 Meridian City Council Meeting Agenda December 18, 2018 – Page 266 of 702 Meridian City Council Meeting Agenda December 18, 2018 – Page 267 of 702 Meridian City Council Meeting Agenda December 18, 2018 – Page 268 of 702 Meridian City Council Meeting Agenda December 18, 2018 – Page 269 of 702 City Of Meridian Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Sandra 3430 - Water - Production 60 - Enterprise Fund From 10/1/2018 Through 9/30/2019 Amendments Budget with Actual Current Year Remaining Budget Remaining Budget Percent of OPERATING COSTS 54110 Well Maintenance & Repair 320,000.04 0.00 320,000.04 100.00% 0000 NON-DEPARTMENTAL 0.00 38,874.67 (38,874.67)0.00% 10340.j Well 21 VFD Replacement 0.00 19,979.00 (19,979.00)0.00% 10524 Electric Maintenance Fund 0.00 312.19 (312.19)0.00% 10744.c FY19 SCADA On-Call Support Water Dept 0.00 6,236.00 (6,236.00)0.00% 10789 Generator Maintenance and Repair 0.00 24,784.44 (24,784.44)0.00% 10899.c FY19 SCADA Services 0.00 17,600.00 (17,600.00)0.00% 10952 In-House Electrician Funds 0.00 2,657.34 (2,657.34)0.00% 10958 Well 16B VFD Replacements 0.00 18,325.00 (18,325.00)0.00% 10958.a Well 16C VFD Replacements 0.00 14,564.00 (14,564.00)0.00% Carr...Carryforward 88,490.04 0.00 88,490.04 100.00% Total OPERATING COSTS 408,490.08 143,332.64 265,157.44 64.91% TOTAL EXPENDITURES 408,490.08 143,332.64 265,157.44 64.91% Date: 12/5/18 03:50:27 PM Page: 1Meridian City Council Meeting Agenda December 18, 2018 – Page 270 of 702 E IDIAN PURCHASING AGENT 33 East Broadway Avenue Meridian, lD 83642 Phone: 208-888-4433 Fax: 208-8B7-48't3I i3 *-1 :'l tl) qlTY oF MERTDIAN SOLE SOURCE FORM Date: )-:l-z.la Item or Service: tr Sole Source: La ( rrArrt,knt n^ L^:r-l-It cv't Item is available from only one vendor. ltem is one-of-a kind item and is not sold through distributors. f\4anufacturer is a sole distributor. 6y+l<r^ Thi: 5ysl.a.^ u'o\ S +.tr dP 1.^J;, {ur-- 14. J<-.co Refer to instructions on 2nd page for completion. JUSTIFICATION: (Attach additional pages if needed) <€-- Ntl-ouh.J aL- Lo*r- L e-+{ r,L CJV .+ rA-c-tor,,". tl:"-s +l^*- yVL.J.... (ocj<- [-^- t* P-fU"f., c"a) boor- tocl:- 4ys[e.nt5. i: [.;5 ,* y^J-l {. e.(cr-{-on'.- .^q ["V r{\ct* crnrrr-^{ +.c-|rly +L^^J"zJ s + ^tcJ s. Loc.\r- CoAL i+ a p,l g rr*("-.7 u(3.,-JL C.r^ rl '{-[zrro.:2h p],arLroun G-l- o,nJ \("y CERTIFICATION: I am aware of the requirements set forth in the City's Purchasing Policy & Procedures Manual for competitive bldding and the established criteria for justification for sole source/sole brand purchasing. I have gathered technical information and have made a concerted effort to review comparable/equal equipment. I hereby certify as to the validity of the information and feel confident that this justification for sole source/sole brand meets the City's criteria and is accurate. Aooroval B,nA'ta Purchasing Council Datel (Print Approval: Meridian City Council Meeting Agenda December 18, 2018 – Page 271 of 702 SOLE SOURCE/BRAND EXAM PLES. SOLE SOURCE Only one (1) vendor if there is only one (1) vendor for the personal property to be acquired. For purposes of this definition, only one (1) vendor shall refer to situations where there is only one (1) source reasonably available and shall include, but not be limited to, the following situations: (i) Where property is required to respond to a life-threatening situation or a situation which is immediately detrimental to the public welfare or property; (ii) Where the compatibility of equipment, components, accessories, computer software, replacement parts or service is the paramount consideration; (iii) Where a sole suppller's item is needed for trial use or testing; (iv) The purchase of mass-produced movies, videos, books or other copyrighted materials; (v) The purchase of property for which it is determined there is no functional equivalent; (vi) The purchase of public utility services; (vii) The purchase of products, merchandise or trademarked goods for resale at a political subdivision facility; or (viii) Where competitive solicitation is impractical, disadvantageous or unreasonable under the circumstances. THE FOLLOWING ARE NgT REASONS FOR SOLE SOURCE a) Personal preference for a product or vendor. b) Cost, past performance, local presence, delivery etc. These are award criteria to be used in a competitive bid process. c) Specifications that exceed requested performance. Meridian City Council Meeting Agenda December 18, 2018 – Page 272 of 702 nredeo ASSAABIT'V July 10, 2018 Subject: Sole Souce Representative 'lb Whom it May Concem: AssA ABLoY the global leader in door opening solutions This lcttel is to confim that the Medeco X4 ptogram is of a proprietary nature,. All system./bittings generatbd by a Medeco locksmith in the X4 progranl must be supported by the originating locksmith. This is a contractual obligation between Medeco Security Locks and the. Service Centers to assure the lrighest level ofkey control and this patented key control is whal maintains lhe integrity ofthe system, As the.system for City of Meridian Water Departmenl was created by Minute Man Lock & Key' it is therefore a proprietary system whereby Minute Man Lock & Key is the sole source for cut key service and future expansion ofany systems linked to those system's bittings. Ifat any tirne a Medeco dealer does not fulfill its contractual legal obligation to support a customer and/or end user to its satisfaction, that customer and/or end user has the righl to conlact Medeco Security Locks for mediation. If circumstances arise that the dealer is no longer in business or available fbr servicing a proprietary system, after confirming such circumstancq Medeco will reassign the keyway/program to another dealer in the area. Ifyou have arry questions, please call me at 540/380-1649. Sincerely, Rhonda Loyd Legal Administrator Mede.o HlSt SecurhV Lotk,lnc. 3625 Alleghany Orlv-' " P,0. Box 1075 . Salem, VA 24 153 " p: 800.675.7558 . [: 540 iB(1.5010 . vrwrrr.nredeco.com Meridian City Council Meeting Agenda December 18, 2018 – Page 273 of 702 City of Mrdn Water - Admin MINUTEMAN, INC. 230 N MAIN ST MERIDIAN, ID 83642 208-888-2159 Proposal submitted to: Josh Phone: Date: City of Meridian Water Dept 208-888-5242 6/29/2018 Street: Administration City, Slate, & Zip We propose hereby to furnish material and labor - complete in accoraance wan speciticauons oeiow, for the sum or: See Below Payment to be made as follows: On Account All material is guaranteed to be as specified. All work to be completed In a workmanlike manner according to standard practices. Any alteration or deviation from specifications below Involving extra costs will be executed only upon written orders, and will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents or delays beyond our control. Our workers are fully covered by Workman's Compensation Insurance, Authorized Signature: We hereby submit specifications and estimates for: Medeco Padlocks $736.27 Medeco Cliq Keys User or Admin ea $108.00 1 - Medeco Cliq Programming Device w/USB Cable $509.00 1 - Remote Wall Mount PD(for Kov Validation) $837.00 Software: CLIO Web Hosted Softwar4t9YLicense Fee) +-- $2,200.00 �- Remote Plus: Includes: des ocal key and cylinder programming plus remote, mobile and BLE programming, key validation cylinder groups, access profiles, temporary access groups. CLIQ Self -Hosted Software (one time purchase) $36,000.00 Annual Recurring Maintenance Fee $5,250.00 Acceptance of proposal - the above prices, specifications and conditions are satisfactory and hereby accepted. You are au!hprized-to- t work as specified. Payment will be made as outlined above. Authorized Sig Date of Acceptance: Page 1