HomeMy WebLinkAboutCDBG Assistance with City of Boise and City of MeridianINTERAGENCY MEMORANDUM OF UNDERSTANDING:
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM
MONITORING AND TECHNICAL ASSISTANCE
This INTERAGENCY MEMORANDUM OF UNDERSTANDING: COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM MONITORING AND TECHNICAL
ASSISTANCE is made this 11thday of September , 2018 ("Effective Date"), by and between
the City of Boise ("Boise") and the City of Meridian ("Meridian"), both municipal corporations
organized under the laws of the state of Idaho (collectively, "Parties").
WHEREAS, Meridian is in need of monitoring and technical assistance for compliance
with its CDBG program, and Boise is willing to provide such services;
WHEREAS, Idaho Code § 67-2332 provides that one or more public agencies may
contract with any one or more other public agencies to perform any governmental service,
activity, or undertaking which each public agency entering into the contract is authorized by law
to perform, provided that such contract is authorized by the governing body of each parry and
that such contract shall set forth fully the purposes, powers, rights, objectives and responsibilities
of the contracting parties;
NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency
of which is hereby acknowledged and agreed, and in consideration of the mutual promises and
covenants herein contained, the Parties agree as follows:
I. SCOPE OF SERVICES.
A. Scope of Services. Upon execution of this Agreement, Boise shall perform and furnish
to City those services specified in the document entitled "Scope of Services," a copy of
which is attached hereto as ExhibitA and incorporated herein by this reference. Boise
shall prioritize the Scope of Services in the order provided in Exhibit A and only to the
extent that funding is available as set forth in Section II.A., herein.
B. Compliance with laws and standards. Boise shall provide services and work under this
Agreement consistent with the requirements and standards established by any and all
applicable federal, state and city laws, ordinances, regulations and resolutions. Boise will
perform all work under this Agreement in accordance with generally accepted industry
standards for the professions or specialties that are used in performance of this
Agreement.
II. CONSIDERATION.
A. Calculation of payment. Meridian shall pay Boise for services rendered under this
Agreement at the hourly rate set forth in Exhibit A hereto. Payment provided under this
agreement shall not exceed eight thousand, six hundred and sixty dollars ($8,660.00).
This amount shall constitute full compensation from Meridian to Boise for any and all
services, costs, and expenses related to services performed under this Agreement.
MEMORANDUM OF UNDERSTANDING— CDBG SERVICES PAGE 1 of 5
B. Method of payment. Meridian shall pay Boise such enumerated amounts within thirty
(30) days of receipt of Boise's invoice, provided that Boise has timely provided services
as described herein.
C. Taxes. Meridian shall not withhold any Federal or State income taxes or Social Security
tax from any payment made by Meridian to Boise under the terms and conditions of this
Agreement. Payment of all taxes and other assessments on such sums shall be the sole
responsibility of Boise.
H. GENERAL TERMS.
A. Effective Date. This Agreement shall become effective upon the date upon which both
parties' governing boards have authorized it, pursuant to Idaho Code § 67-2332.
B. Term and Termination. This Agreement shall be in effect through October 31, 2018.
Either party may terminate this Agreement upon thirty (30) days' written notice to the
other. The term of this Agreement may be extended by written mutual agreement of the
Parties.
C. Hold harmless. Each agency will hold harmless every other agency and, as applicable,
its officers, directors, commissioners, managers, employees, contractors, agents, and
representatives from and against any and all claims or actions for loss, injury, death,
costs, damages, liabilities, losses, costs or damages resulting from activities related to this
Agreement.
Meridian agrees that it will hold harmless Boise and, as applicable, is officers, directors,
commissioners, managers, employees, contractors, agents and representatives from and
against any and all compliance issues, concerns or findings discovered or made against
Meridian by HUD for Meridian's compliance (or lack thereof) with the CDBG program,
regulations and associated funding.
D. Non -Appropriation. The Parties acknowledge and agree that the validity of this
Agreement is based upon the availability of public funding under the authority of the
Parties' respective statutory mandates.
E. Applicable law. This Agreement shall be governed by and construed in accordance with
the statutes and constitution of the State of Idaho, including, without limitation, Article
VIII, Section 3, of the Idaho Constitution.
F. Entire agreement. This Agreement contains the entire agreement of the Parties and
supersedes any and all other agreements or understandings, oral of written, whether
previous to the execution hereof or contemporaneous herewith.
G. Approval required. This Agreement shall not become effective or binding until
approved by the respective governing body of each party hereto.
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the
day o 2018.
CITY OF BOISE:
BY: 6i9/11/18
David Bieter,14ayor
Attest: I -VA, 9/11/18
ViClerk Lynda Lowry
CITY OF MERIDIAN:
BY:
Tammy d rd, ay
Attest:
Coay Cole( City C
MEMORANDUM OF UNDERSTANDING — CI)TIO SERVICI S PAGE 3 of 5
Exhibit A
Scope of Work
City of Meridian — CDBG
1.0 Project Description
The City of Boise will provide monitoring and technical assistance to the City of
Meridian for compliance with the U.S. Department of Housing and Urban Developments'
Community Development Block Grant (CDBG) program.
2.0 Project Objective
The City of Meridian will have an on-site monitoring for compliance with CDBG in
September 2018. Additional assistance will be provided, on an interim basis, for specific
administrative tasks related to CDBG requirements.
3.0 Description of Work — in order of importance as provided by City of Meridian
Prepare for HUD Monitoring
• Review Environmental Reviews (2014-2018 — estimated 55) and provide suggestions
for revisions, if applicable
• Review all physical files (2014-2018 — estimated 30) to ensure documentation is in
conformance with CDBG standards; provide suggestions for additional
documentation, if applicable
• Conduct onsite monitoring for current Subrecipients Agreements
o Subrecipients to be provided with a 30 -day notification of the date for the
onsite monitoring from the City of Meridian (sample letter provided)
• Provide technical assistance on process for substantial amendment to Annual Action
Plan, if necessary
• Assist in preparation of files for monitoring, not covered in the physical files review
(2014-2018)
General/Other CDBGAdmin
• Assist with technical requirements of sidewalk project to go out for bid, as needed
Prokram Year 2018
• Complete Environmental Reviews (estimated nine) for Program Year 2018 (PY18)
projects
• Assist in preparation of PY18 Subrecipient Agreements (estimated five) (City of
Meridian to provide draft SRA's and the City of Boise will review)
• Assist with final timelines of Subrecipient projects in September
• Assist with revisions to PY18 Action Plan as provided by HUD
• Assist, where feasible, to responses for HUD monitoring
4.0 Project Staff
Lori Garza will lead the activities provided above. Lori has been with the City of Boise
for almost three years and has an extensive background in federal programs.
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Rhiannon Avery has been with the City of Boise for six years and will provide oversight
and technical assistance for administration.
5.0 Reimbursement
The City of Boise, is able to provide up to the following through October 31, 2018:
Lori Garza — 200 hours @ $34.16 per hour ($6832.00)
Rhiannon Avery — 40 hours @ $45.69 per hour ($1827.60)
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