HomeMy WebLinkAboutTask Order #10925.a Fire Code Consultants NorthwestTASK ORDER NO. 10925.a
Pursuant to the
MASTER AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN
ctw oF MERTDIAN (OWNER) AND F|RE CODE CONSULTANTS NORTHWEST
(CONSULTANT)
This Task Order is made this 27th day of July 2018 and entered into by and between the
City of Meridian, a municipal corporation organized under the laws of the State of ldaho,
hereinafter referred to as "City", and accepted by Fire Code Consultants Northwest,
hereinafter reJerred to as "Consultant" pursuant to the mutual promises, covenant and
conditions contained in the Master Agreement between the above mentioned parties
dated July 20,2018. The Project Name for this Task Order is as follows:
CITY OF MERIDIAN
Commercial & Hesidential Building Plan Review Services
Provide plan review services for projects designed and constructed under the
lnternational Building Code, lnternalional Residential Code and lnternational Energy
Conservation Code as adopted and amended by local and state authority.
Task I - Commercial Building Plan Review
Deliverables. Perform technical building plan review ol commercial building plans and structural
calculations as submitted by applicant lor minimum code compliance of adopted
codes with local & state amendments.
Task 2 - Residential Building Plan Review
Deliverableso Perform technical plan review of residential building plans and structural
calculations submitted by applicant for minimum code compliance of adopted
codes with local & state amendments.
Task Order 10925.a
Fire Code Consultanls Northwest
Page 1 of 3
SCOPE OF WORK
Meridian City Council Meeting Agenda September 11, 2018 – Page 124 of 222
CONSULTANT will perform the following minimum baseline process when
pedorming residential and commercial building plan reviews;
1. CONSULTANT pedorms residential/commercial technical building plan
review on plans placed on the City's X: drive.
2. CONSULTANT signs off record in Accela.
3. After all Accela tasks are complete, CONSULTANT receives another
workJlow task in Accela named "plans released for construction".
4. CONSULTANT bundles all plans lrom the "approved folder", then batch saves
to the City X: drive as a zip f ile.
5. CONSULTANT then uploads approved plans to the documents section of
Accela.
6. CONSULTANT shall status Accela workflow as "released".
7. ln September 2018, the City will perform administrative duties and
CONSULTANT will continue to use Accela and Project Dox until phase 2 of
the Accela integration (TBD).
8. CONSULTANT will communicate with architects, engineers, city staff, and
others as needed.
ASSUMPTIONS
While preparing our scope of services and fee estimate, we have made the following
assumptions:
. lt is understood that assignments o, commercial projects to CONSULTANT will be
made only after both parties have agreed to commence such work, and at what
quantities.. The quantity of projects assigned by City to CONSULTANT may increase as
determined appropriate by both parties.. City will perform intake, distribution, and output functions of complete permit
submittal packages, including the following:
'I . City will provide front line customer service for non-technical inquiry by
current and prospective applicants.
2. City statf shall input application information into Accela and the X: drive.
3. City staff assigns workflow task to CONSULTANT.
TERM OF SERVICE and C PENSATION SCHEDULE
Services are to be provided for twelve (12) consecutive months from the date of the
Notice to Proceed.
Task Orde||0925.a
Fire Code Consultants Norlhwest
Page 2 ot 3
Meridian City Council Meeting Agenda September 11, 2018 – Page 125 of 222
COMPENSATION AND PLAN REVIEW
TURN AROUND TIME SCHEDULE
Task
Description
Turn Around Time
Compensation
1
Commercial Building Plan Review —for
10 business days after
35% of Commercial
Projects Valued < $2 Million
receipt of application
Plan Review Fees
Collected
Commercial Building Plan Review - for
10 business days after
15% of Commercial
Projects Valued >$2 Million
receipt of application
Plan Review Fees
2
Residential Building Plan Review
10 business days after
10% of Residential
receipt of application
Permit Fees Collected
NOT TO EXCEED AMOUNT:
$700,000.00
The Not -To -Exceed amount to complete all services listed above for this Task Order No.
10616.c is (Seven -Hundred -Thousand Dollars) ($700,000.00). CONSULTANT shall
present City with a monthly invoice for all Building Plan Reviews completed. Fees
pertaining to services provided under this Task Order shall be collected by City. City shall
remit Consultant's share of permit revenues collected by the City in accordance with the
above schedule, no later than the tenth (10th) day of the month following attainment of
the specified Milestone. No compensation will be paid over the Not -to -Exceed amount
without prior written approval by the City in the form of a Change Order. No travel or
reimbursable expenses will be paid.
CITY
BY:
Al
Dated:
Fire C Consultants Northwest
BY.
Rick Jac son
Dated: '711
Purchasing Division Community Development Department
BY: BY i
Keith atts, Manager Cameron Arial, Director
Dated:/ 2/ Dated:
Task Order 10925,a Page 3 o13
Fire Code Consultants Northwest