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Home My WebLink About2018 Invitation for Quotes Final - Signs2UCOMMISSIONS AND COMMITTEES SPECIALIST 40�33 East Broadway Ave. Ste. 104 Meridian, ID 83642 M e r i d i a n Com mission (208) 489-0399 INVITATION FOR QUOTATION CONTRACT SPECIFICATIONS FOR: TRAFFIC BOX VINYL WRAP FABRICATION & INSTALLATION QUOTES MUST BE RECEIVED PRIOR TO 2:30 P.M. JULY 20, 2018 DELIVER TO: COMMISSIONS AND COMMITTEES SPECIALIST 33 EAST BROADWAY AVENUE, STE 104 MERIDIAN, ID 83642 Prepared by Hillary Bodnar NAME AND ADDRESS OF VENDOR SUBMITTING QUOTE NAME: Signs2U ADDRESS DATE: July 20, 2018 QUOTE TO THE MERIDIAN ARTS COMMISSION MERIDIAN, IDAHO 4828 W. Emerald St., Boise, ID 83706 QUOTES MUST BE RECEIVED BY THE COMMISSIONS AND COMMITTEES SPECIALIST 33 EAST BROADWAY AVE., STE 104 PRIOR TO 2:30 P.M. ON JULY 20, 2018 FOR: TRAFFIC BOX VINYL WRAP FABRICATION & INSTALLATION Name of Vendor Signs2U Telephone (208) 345-7446 Type of Business: [ ] Individual doing business under own name [ ] Corporation [ ] Individual doing business using a firm name [ ] Partnership [ ] Joint venture (Please attach Joint Venture Agreement) ( x ] LLC (Limited Liability Corporation Business Address: 4828 W. Emerald St, Boise ID 83706 Street City State Zip Code Business Email Address: mark@signs2uboise.com To the Meridian Arts Commission: The undersigned, as vendor, certifies under penalty of perjury that the only persons or parties interested in this quote as principals are those named herein as vendor; that this quote is made without collusion with any other person, firm, or corporation; that in submitting this he/she has examined the "General Conditions and Instructions to vendors" and the specifications; that he/she proposes and agrees if this quote is accepted, he/she will perform all the work and /or furnish all the materials specified in the contract, in the manner and time therein prescribed, and accordin to the requirements as therein set forth; and that he/she will take in full payment therefore, the prices sforth in the attached schedule. Mark S. Warner, President & Owner Typed or Printed Name and Title Page 2 of 12 Signature Address (if different than above business address) Page 3 of 12 PROJECT DESCRIPTION The Meridian Arts Commission is requesting quotations for TRAFFIC BOX VINYL WRAP FABRICATION & INSTALLATION. The Meridian Arts Commission (MAC) intends to wrap at least fifteen traffic boxes between August 2018 and July 2021. Artwork will already be selected and approved by MAC and Meridian City Council. MAC intends to wrap multiple boxes each year, for the next several years, as the budget allows. The Meridian Arts Commission reserves the right to select an alternate vendor. Meridian Arts Commission Representative Hillary Bodnar, Commissions and Committees Specialist 33 East Broadway Ave Meridian, ID 83642 (208) 489-0399 mac@meridiancity.org Any and all explanations desired by a respondent regarding the meaning or interpretation of this Invitation for Quotation or any part thereof must be requested in writing and directed to the person named as the Meridian Arts Commission Representative and in accordance with "Additional Terms and Conditions (Quote Inquires). Violation(s) may be caused for rejection of the quote. Dated: � Z, q Z2 -0i '? MERIDIAN ARTS COMMISSION Hillary Bodnq'r\CommMions and Committees Specialist Page 4 of 12 DECLARATION UNDER PENALTY OF PERJURY PLEASE READ CAREFULLY BEFORE SIGNING To be signed by authorized corporate officer or partner or individual submitting the QUOTE. EXAMPLE If vendor is: Sign: 1. An individual doing business ........................ Your name only Under own name. 2. An individual using a firm name .................... John Doe, an individual doing business as Blank Company I A partnership ........................................... John Doe and Richard Roe, partners doing business as Blank Company, by John Doe, Partner 4. A corporation ........................................... Blank Company, by JcPn Doe, Secretary (or other title) Mark S. Warner, President & Owner Typed or Printed Name and Title Signature Address (if different than above business address) FOR MERIDIAN ARTS COMMISSION USE ONLY QUOTE was opened on or by above date. QUOTE bond required: [ X] No [ ] Yes Amount $ Received: [ ] Cashiers or Certified Check drawn on a Idaho bank [ ] Surety Bond Commissions and Committees Specialist, Meridian Arts Commission Page 5 of 12 GENERAL CONDITIONS AND INSTRUCTIONS TO VENDOR Quote must be submitted on the form provided by and made available at the office of the Meridian Arts Commission's Commissions and Committees Specialist, Suite 104. All items shall be filled in and the signatures of all persons signing shall be written. Quotes shall be delivered to the Meridian Arts Commission Commissions and Committees Specialist, 33 East Broadway Avenue, Ste. 104, Meridian, ID 83642 prior to 2:30 P.M. on JULY 20, 2018. Quotes, received after that time will be returned unopened to the respective vendor and will not be considered for evaluation. Mistakes must be corrected and the correction inserted; correction must be initialed in ink by the person signing the quote. a) TRAFFIC BOX VINYL WRAP FABRICATION & INSTALLATION b) JULY 20, 2018 (JULY 20) 2. Alternate quotes will NOT be considered unless otherwise stipulated. 3. The Meridian Arts Commission reserves the right to waive any informalities or minor irregularities in connection with the quotes received. 4. If materials are proposed, they are to be newest and latest model in current production. Used, remanufactured, shopworn, demonstrator, prototype or discontinued models are not acceptable unless otherwise stipulated. 5. Within thirty (30) days after the quote due date, a contract may be awarded by the City to the lowest responsive and responsible vendor, subject to the right of the City to reject all quotes, as it may deem proper in its absolute discretion. The time for awarding a contract may be extended at the sole discretion of the City. If required to evaluate quotes or for such other purposes as the City may determine, unless the vendor objects to such extension in writing with this quote. 6. The Meridian Arts Commission does not discriminate on the basis of race, religion, sex, national origin, marital status, age, physical handicap, ownership by women or minorities or sexual orientation. SUBJECT TO PARAGRAPH 4 ABOVE, THE MERIDIAN ARTS COMMISSION MAY NOT ACCEPT A QUOTE FAILING TO COMPLY WITH ANY OF THE ABOVE STATE REQUIREMENTS. Page 6 of 12 DECLARATION UNDER PENALTY OF PERJURY The undersigned declares: that he/she holds the position indicating below as a corporate Officer or the owner or a partner in the business entity submitting this quote; that the undersigned is informed of all relevant facts surrounding the preparation and submission of this quote, that the undersigned knows and represents and warrants to the Meridian Arts Commission that this quote is prepared and submitted without collusion with any other person, business entity, or corporation with any interest in this quote. I declare under penalty of perjury that the foregoing is true and correct. CONTRACTOR/FIRM: Signs2U TITLE: President & Owner ADDRESS: 4828 W. Emerald St., Boise, ID 83706 EMAIL ADDRESS: mark@signs2uboise.com PHONE NUMBER: Office: (208) 345-7446 / Mobile: (208) 890-7263 DATE: July 20, 2018 ALL QUOTE R,"M O NI SLS MU�T [BE Sy T H'GL FVC ) LNGE 0 F A UT H0L» TV T0 LK c_ iN' Page 7 of 12 ADDITIONAL TERMS AND CONDITIONS EXAMINATION OF CONTRACT DOCUMENTS The vendors shall carefully examine the specifications, and satisfy themselves as to their sufficiency, and shall not at any time after submission of the quote, dispute such specifications and the directions explaining or interpreting them. AWARD The Meridian Arts Commission reserves the right to make an award on any item, group of items in the aggregate to that/those lowest responsible contractors (s) whose quote (s) is/are most responsive to the needs of the City. EVALUATION (Inspection) Materials and installation will be inspected before acceptance by an authorized representative of the Meridian Arts Commission for workmanship, appearance, proper functioning of all equipment and systems, and conformance to all other requirements of the specifications. If deficiencies are found, it shall be the responsibility of the contractor to replace for inspection and acceptance. Payment will not be made until corrective action has been made. QUANTITIES (Additions) The quantity specified is based upon current known requirements and is subject to increase if mutually agreeable to both parties. Any said increase will be governed by the same terms and conditions of this Invitation for Quotation. The Meridian Arts Commission may wrap multiple traffic boxes in upcoming years. The quotes herein may be referred to over the next three years as the Meridian Arts Commission is able to support this project. WARRANTY/GUARANTEE Contractor delivering equipment / goods against this specification shall guarantee that the equipment / goods meet the minimum requirements set forth herein. If it is found that the equipment / goods delivered do not meet the minimum requirements of this specification, the Contractor will be required to correct the same at the Contractor's expense. 3M Brand names and numbers, when used, are for reference to indicate the character and quality desired. Vendors may offer comparable "EQUAL" products unless expressly prohibited herein. If necessary, the burden of proof and cost on analysis to determine equality shall be that of the Contractor. If proposing an "EQUAL", please state name of manufacturer, model, and part number, if applicable, and enclose descriptive literature. PURCHASE AGREEMENT DOCUMENTS A copy of the Notice Inviting Quotations, General Conditions and Instructions to Vendors, Special Conditions, Additional Terms and Conditions, Specifications, Plans and / or Drawings, Vendor's Submittal, and any other related documents will remain on file in the office of the City Arts & Culture Specialist. It is understood that these documents will form the basis of the purchase agreement upon award of the contract. All materials or services supplied by the Contractor shall be in conformance with all the specifications contained Page 8 of 12 herein and shall be in compliance with any applicable Local, State, and Federal Laws and regulations. NON -COLLUSION STATEMENT All vendors are hereby notified that, in the event a contract is awarded to a vendor whose quote was made in collusion with other vendors for the same equipment, the resulting contract is not enforceable against the awarding agency an may be void by that agency. PUBLIC RECORDS The Meridian Arts Commission is a public agency. All documents in its possession are public records. QUOTES are public records and, except as noted below, will be available for inspection and copying by any person. If any vendor claims any material to be exempt from disclosure under the Idaho Public Records Law, the vendor will expressly agree to defend, indemnify and hold harmless the Meridian Arts Commission from any claim or suit arising from the City's refusal to disclose any such material. No such claim of exemption will be valid or effective without such express agreement. The Meridian Arts Commission will take reasonable efforts to protect any information marked "confidential" by the vendor, to the extent permitted by the Idaho Public Records Law. Confidential information must be submitted in a separate envelope, sealed and marked "Confidential Information" and will be returned to the vendor upon request after the award of the contract. It is understood, however, that the Meridian Arts Commission will have no liability for disclosure of such information. Any proprietary or otherwise sensitive information contained in or with any QUOTE is subject to potential disclosure. QUOTE INQUIRIES Questions, in written form, regarding this quote should be directed to: Meridian Arts Commission, Clerk's Department, Attn: Hillary Bodnar, 33 East Broadway Avenue, Ste. 104, Meridian, ID 83642.1 mac@meridiancity.org 1 208-489-0422 PAYMENT AND INVOICING Invoices, in duplicate, shall be mailed or delivered to: Meridian Arts Commission, Clerk's Department, 33 East Broadway Avenue, Ste. 104, Meridian, ID 83642 Page 9 of 12 TRAFFIC BOX VINYL WRAP FABRICATION & INSTALLATION PRICING AND DELIVERY SCHEDULE QUANTITY DESCRIPTION UNIT AMOUNT 1 Template Prep & Proof of artwork formatting $50.00 $50.00 1 Art Preparation & Prepress, including artwork scan $75.00 $75.00 Approx. 52 sq/ft/box Two -mil 3M Controltac Graphic Film, Series 180 $165.00 $165.00 Approx. 52 sq/ft/box Two -mil 3M Scotchcal Luster or Matte Overlaminate $145.00 $145.00 1 Installation of vinyl wraps $187.50 $187.50 1 Installation of artist plaques $20.00 $20.00 1 One year warranty due to defects in materials used Included Included 1 One year warranty on installation and/or workmanship Included Included TOTAL QUOTE AMOUNT $ $642.50 Total cost to include all labor, material, equipment, freight, insurance, travel, lodging, incidental, and applicable taxes F.O.B. Prices shall be submitted F.O.B. Destination. Certificate of Understanding The undersigned represents and warrants that the undersigned has reviewed and understands the plans, specifications and other documents, and the undersigned is satisfied with all conditions for performance of the work. The undersigned has checked carefully all the above figures and understands that the Meridian Arts Commission will not be responsible for any errors or omissions on the part of the undersigned in creating this quote. CONTRACTOR/FIRM: Signs U AUTHORIZED SIGNATURE: PRINTED OR TYPED NAME: Mark S. Warner TITLE: President & Owner DATE: July 20, 2018 DO NOT DETACH THIS SHEET - SUBMIT ENTIRE QUOTE PACKAGE AS YOUR QUOTE Page 10 of 12 SPECIFICATIONS Mw TRAFFIC BOX VINYL WRAP FABRICATION &INSTALLATION JULY 2018 Page 11 of 12 MERIDIAN ARTS COMMISSION TRAFFIC BOX VINYL WRAP FABRICATION & INSTALLATION GENERAL SPECIFICATIONS SCOPE In accordance with The Meridian Arts Commission's (MAC) strategic plan and the Meridian Art in Public Spaces Ordinance MAC intends to wrap five traffic boxes each year for several years as part of their Traffic Box Community Art Project. Vendor coordinates with Ada County Highway District once traffic box artwork and locations are selected and installation dates are proposed. MAC, or a representative, is to approve any and all formatting proofs prior to installation of the vinyl wrap. The City reserves the right to select an alternate vendor. I. The vendor will be responsible for any and all template preparation work required to develop a proof of artwork formatting. II. The vendor will provide said proof to the COMMISSIONS AND COMMITTEES SPECIALIST to obtain approval. III. The vendor will provide artwork preparation and prepress including, but not limited to, scanning the original artwork to produce a high resolution image to be used for fabrication of image on vinyl. IV. The vendor will install the vinyl wraps at each project site including, but not limited to large silver and small white Ada County Highway District traffic control boxes. V. The vendor will produce and install artist plaques at each project site. 2. MATERIALS USED The vendor is required to use 2 -mil 3M Controltac Graphic Film, Series 180 and 2 -mil 3M Scotchcal Luster (or Matte) Overlaminate or EQUALS for fabrication and installation. Approximately 52 sq./ft. is required for each average traffic box wrap. 3. WORKMANSHIP The vendor will be held responsible for quality of workmanship, including prefabrication and installation of vinyl wrap. 4. WARRANTIES The vendor must provide a minimum of a one year warranty of the vinyl wrap due to defects in materials used. This is to include vendor adherence to specifications outlined by the product specifications as well as any overlooked product defects. The vendor must provide a minimum of a one year warranty on the installation of the vinyl wrap, including any issue with improper coverage, seams, artwork fading or other unwanted wear due to improper installation. Page 12 of 12 SIGNS2U PROPOSAL FOR MERIDIAN ARTS COMMISSION Traffic Box Vinyl Wrap Fabrication & Installation - Cover Letter Dear Selection Committee: Signs2u is pleased to submit this proposal for Traffic Box Vinyl Wrap Fabrication and Installation to the Meridian Arts Commission. We not only have extensive experience coordinating artists' creations into applied vinyl displays but are also the home of the Treasure Valley's most certified and endorsed vinyl installers. Founded in 2007, Signs2u is a locally -owned, full-service sign company. We specialize in the design, fabrication and installation of creative branding identification; including exterior and interior signage, window vinyl graphics, architectural window and wall film, artwork installations, and vehicle wraps. Our team is what really sets us apart. Each and every member of the Signs2u team is committed to achieving the best possible outcome for our customers. We have a commitment of training, education and continuous improvement that has resulted in numerous endorsements and certifications from the top names in the sign and graphics industry, including: • 3M Preferred Graphics Installer • 3M Endorsed Architectural Installer • Avery Dennison Certified Vinyl Wrap Installer • PDAA Certified Signs2u is the only sign company in southeastern Idaho with these endorsements. As such, we are the preferred local vinyl graphics and window film installer for numerous national accounts including Wells Fargo, Best Buy and Wal-Mart. If we are selected to work with the City of Meridian on the Traffic Box Vinyl Wrap Fabrication and Installation project, we pledge to engage all pertinent people, equipment and resources in a timely and efficient manner to complete the project on schedule. I will personally oversee and manage this project. My contact info is: Mark Warner President and Co-owner 4828 W. Emerald St., Boise, ID 83706 Email: mark@signs2uboise.com Cell Phone: (208) 890-7263 Thank you for considering Signs2u as your qualified firm to collaborate with the city's selected artists in preparing their art for fabrication and professionally installing to everyone's satisfaction. Bestgards, VMc�. Mark Warner Signs2u 1 SIGNS2U PROPOSAL FOR MERIDIAN ARTS COMMISSION Traffic Box Vinyl Wrap Fabrication & Installation SPECIFIC QUALIFICATIONS Signs2u is an elite signage firm with 7 employees. Each member of our staff has a specific job function, to provide customers with expertise in every aspect of signage. Signs2u is proud to be an Idaho based sign company with a 10+ year history in the Treasure Valley. We are very proud to have been involved in the following projects, which showcase our expertise in working with artists, digitizing artwork, printing on various types of vinyl and installing on a wide range of surfaces, including traffic boxes. ► laity of Boise - Traffic Box Wraps 2016 - Present • Signs2u has completed a total of 25 traffic box wraps to date with an additional 10 slated for completion this summer. • Our process includes: - creating a customized template for each traffic box using on-site measurements - digitizing artist -provided artwork - collaborating with artists on artwork placement - digital file calibration, color correction and performing test print - meeting with each artist to approve test print prior to final print and installation - graphics installation by 3M Preferred Graphics Installer - quality control inspection after installation K, ► Office Environment C-urrap any 2017 — Present • Fabricated and installed more than 200 SF of Casper Cloaking Technology Window Film on conference room and office glass walls, 2nd surface application. • Fabricated and installed coordinating Casper Graphic Film on conference room and office glass walls, 1st surface application. • Installed by Signs2u's 3M Preferred Graphics and 3M Endorsed Architectural Installers. • Signs2u is the only company in Idaho trained and authorized by the manufacturer to install Casper Cloaking and Graphic Window Films. ► Quality Services Plus — Wells Fargo Window Film 2014 - Present • Installation of stylish, artistic privacy film on conference and office windows. • 2,000+ SF of film has been installed at various local Wells Fargo locations, including more than 100 windows at the Boise Wells Fargo Call Center, by Signs2u between 2014 and 2018. • Unique design requires highly -skilled, free-hand installation of 5 to 6 individually -cut, intricate pieces per window. 3 ► City of Eagle 2017- Present • Signs2u was awarded a competitively -bid, multi-year contract in 2017 for Eagle's program to start applying art to their traffic boxes. Signs2u completed its order for 6 traffic box wraps in 2017 and has a current order for providing another 6 traffic boxes for 2018. • Additionally, the City of Eagle awarded Signs2u a contract to coordinate with their selected artist, digitize and provide the vinyl graphics for a large trash enclosure at their public park. We received very positive feedback about how pleased they are with the results. i 4 Process for Working with Artists Signs2u has perfected a process of working with artists to transform their art for public display. Our process, using traffic box art as an example, includes: 1) Receive original artwork from artist, scan, digitize and scale. 2) Perform site survey, take measurements and photos of art installation location. i 5 3) Create template for artwork layout. DELGADO, MIGEL SW CORNER OF GROVE & ISTH ST. 4) Collaborate with artist on artwork layout, create proof using Adobe Creative Suite. DELGADO, MIGEL SW CORNER OF GROVE & ISTH ST. "RAS 04 a 70' 70' 6 5) Print sample on vinyl at scale with full-size swatch of artwork. Meet with artist to review print for color representation. Adjust digital file as needed until artist is satisfied with sample print and gives final approval to begin printing. Equipment Our state-of-the-art digital printing equipment includes: Roland VersaCamm VS640i 64" Large -Format Eco -solvent Digital Printer and Precision Vinyl Cutter - Prints CMYK in 7 brilliant colors. - Eco -solvent is environmentally -friendly and virtually odorless ink that prints stunning, high-definition graphics. Roland VersaCamm VS540i 54" Large -Format Eco -solvent Digital Printer and Precision Vinyl Cutter ® Seal Laminator Large -format, fine art digitization scanner - Signs2u performs all artwork digitization in-house providing extremely high- resolution file output capturing precise detail and artist's original color palette. 9 REFERENCES Quality Services Plus, Inc. Ernie Esposito 1500 Grundy Lane Bristol, PA 19007 (215)269-7571 Projects: Wells Fargo Dusted and Frosted Crystal Window Graphics, Wells Fargo Pridefest 2018 Window Graphics Office Environment Company Cara Chessler 623 S. Americana Blvd. Boise, ID 83702 (208) 385-0507 x. 131 Projects: Casper Cloaking Window Film Installation, Idaho Supreme Court Architectural Film Installation, Boise State University College of Business Conference Room Window Graphics Artist Claire Remsberg clairer@frontier.net (208) 315-2070 Project: City of Boise Traffic Box Art Installation 10 CONCLUSION We look forward to working with the Meridian Arts Commission and your selected artists and supporting your efforts to beautify our communities with original artwork installations. Our experience, commitment to customer satisfaction and industry certifications make us the ideal firm to partner with for this project. If you have questions on this proposal, please contact me at your convenience by email at mark0signs2uboise.com or by phone at 208-890-7263. Thank you again for the opportunity to be considered as your selected supplier for bringing original works of art to life on Meridian Traffic Boxes. Resp tfully, Mark Warner Signs2u 11