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Home My WebLink About2018 Invitation for Quotes Final - Artsign Design07/19/2018 THU 16:31 FAX Iy_`.LI 0001/013 4810 W. Chinden Blvd. Boise, ID 83714 Phone: 208.377.1141 Fax: 208.377.1152 To N 1. LL/� I2Y �,oni�pR Name: MLY dI'GIM �r�-s compno5siovk- Fax Number: ZoS. g3q)7, 4 b 13 Date: 0-7, 1 q, I a From Name: Contact Number: SUBJECT U b,5 q'7,114-1 Tr WtC �Ox wKW M ESSAG E pL'-/x-SG P=te<OOK)L ~ b" RL ,"CIPT 0 07/19/2018 THU 16:31 FAX 0002/013 COMMISSIONS AND COMMITTEES SPECIALIST 33 East Broadway Ave. Ste. 104 Meridian, ID 83642 Meridian Commission (208)489-0399 INVITATION FOR QUOTATION CONTRACT SPECIFICATIONS FOR: TRAFFIC BOX VINYL WRAP FABRICATION & INSTALLATION QUOTES MUST BE RECEIVED PRIOR TO 2:30 P.M. JULY 20, 2018 DELIVER TO: COMMISSIONS AND COMMITTEES SPECIALIST 33 EAST BROADWAY AVENUE, STE 104 MERIDIAN, ID 83642 Prepared by Hillary Bodnar 07/19/2019 THU 16:32 FAX 71X1 .7■ NG QUOTE 0003/013 NAME: Arr6l&0 DESIGN ADDRESS: 4,910 c4lwo[ Pw &,VD DATE: 07. 1 9, 18 (D 3� lei QUOTE TO THE MERIDIAN ARTS COMMISSION MERIDIAN, IDAHO QUOTES MUST BE RECEIVED BY THE COMMISSIONS AND COMMITTEES SPECIALIST 33 EAST BROADWAY AVE., STE 104 PRIOR TO 2:30 P.M. ON JULY 20. 2018 FOR: TRAFFIC BOX VINYL WRAP FABRICATION & INSTALLATLQN Name of Vendor QTS I G N D tr S 16 N Telephone a 13 2 rl , ) 14 I Type of Business: [ ] Individual doing business under own name Ji] Corporation [ ] Individual doing business using a firm name [ ] Partnership [ ] Joint venture (Please attach Joint Venture Agreement) [ ] LLC (Limited Liability Corporation Business Address; 4-Q>I0 Vv CF+w bej p,LVa7 • C30I�L I� �]� Street City State Zip Code Business Email Address: 1 eNl °' Dlr+6, To the Meridian Arts Commission: The undersigned, as vendor, a Interested In this quote as principals ar collusion with any other person, firm, "General Conditions and Instructions agrees if this quote is accepted, he/she In the contract, In the manner and time set forth; and that he/she will take in full J C'N N) rl ig goy f) I PR( Typed or Printed Name and Title rtifies under penalty of perjury that the only persons or parties those named herein as vendor; that this quote Is made without )r corporation; that in submitting this he/she has examined the to vendors" and the specifications; that he/she proposes and will perform all the work and /or furnish all the materials specified therein prescribed, and according to the requirements as therein payment therefore, the prices set forth in the attached schedule. Page 2 of 12 re 07/19/2019 THU 16:32 FAX Address (If different than above business address) Page 3 of 12 0004/013 07/19/2019 THU 16:32 FAX PROJECT DESCRIPTION 0005/013 The Meridian Arts Commission Is requesting quotations for TRAFFIC BOX VINYL WRAP FABRICATION & INSTALLATION. The Meridian Arts Commission (MAC) intends to wrap at least fifteen traffic boxes between August 2018 and July 2021. Artwork will already be selected and approved by MAC and Meridian City Council. MAC Intends to wrap multiple boxes each year, for the next several years, as the budget allows. 'The Merldlan Arts Commission reserves the right to select an alternate vendor. Meridian Arts Commission Representative Hillary Bodnar, Commisslons and Committees Speclallst 33 East Broadway Ave Merldlan, ID 83642 (208) 489-0399 mao@merldlancity.org Any and all explanations desired by a respondent regarding the meaning or Interpretation of this Invitation for Quotation or any part thereof must be requested in writing and directed to the person named as the Meridian Arts Commission Representative and in accordance with "Additional Terms and Conditions (Quote Inquires), Vlolatlon(s) may be caused for rejection of the quote. Dated: 6 ZI of 1,2-019 MERIDIAN ARTS COMMISSION and Committees Specialist Page 4 of 12 07/19/2019 THU 14:33 FAX DECLARATION UNDER PENALTY OF PERJURY PLEASE READ CAREFULLY BEFORE I NING To be signed by authorized corporate officer or partner or individual submitting the QUOTE. EXAMPLE If vendor is: Sign: 1, An Individual doing business ........................ Your name only Under own name. 0006/013 2. An individual using a firm name .................... John Doe, an Individual doing business as Blank Company 3. A partnership, .......................................... John Doe and Richard Roe, partners doing business as Blank Company, by John Doe, Partner 4. A corporation ........................................... Blank Company, by John Doe, Secretary (or other title) -ANN►FM 60YP Z voed or Printed Name and'Title Address (If different then above business address) FOR MERIDIAN ARTS COMMISSION USE ONLY QUOTE was opened on or by above date. QUOTE bond required: [ X) No [ ] Yes Amount $ Received: [ ] Cashiers or Certified Check drawn on a Idaho bank [ ] Surety Bond Commissions and Committees Specialist, Meridian Arts Commission Page 5 of 12 07/19/2019 THU 14:33 FAX 0007/013 GENERAL CONDITIONS AND INSTRUCTIONS TO VENDOR 1. Quote must be submitted on the form provided by and made avallable at the office of the Meridian Arts Commission's Commissions and Committees Specialist, Suite 104. All items shall be filled In and the signatures of all persons signing shall be written. Quotes shall be delivered to the Meridian Arts Commission Commissions and Committees Specialist, 33 East Broadway Avenue, Ste. 104, Meridian, ID 83642 prior to 2:30 P.M. on JULY 20, 2018., Quotes, received after that time will be returned unopened to the respective vendor and will not be considered for evaluation. Mistakes must be corrected and the correction inserted; correction must be Initialed in Ink by the person signing the quote. a) TRAFFIC BOX VINYL WRAP FABRICATION & INSTALLATION b) JULY 20, 2018 (JULY 20) 2. Alternate quotes will NOT be considered unless otherwise stipulated, 3. The Meridian Arts Commission reserves the right to waive any informalities or minor irregularities in connection with the quotes received. 4. If materials are proposed, they are to be newest and latest model In current production. Used, remanufactured, shopworn, demonstrator, prototype or discontinued models are not acceptable unless otherwise stipulated. 5. Within thirty (30) days after the quote due date, a contract may be awarded by the City to the lowest responsive and responsible vendor, subject to the right of the City to reject all quotes, as It may deem proper In Its absolute discretion. The time for awarding a contract may be extended at the sole discretion of the City. If required to evaluate quotes or for such other purposes as the City may determine, unless the vendor objects to such extension in writing with this quote. 6. The Meridian Arts Commisslon does not discriminate on the basis of race, religion, sex, national origin, marital status, age, physical handicap, ownership by women or minorities or sexual orientation. SUBJECT TO PARAGRAPH 4 ABOVE, THE MERIDIAN ARTS COMMISSION MAY NOT ACCEPT A QUOTE FAILING TO COMPLY WITH ANY OF THE ABOVE STATE REQUIREMENTS. Page 6 of 12 07/19/2019 THU 16:36 FAX DECLARATION UNDER PENALTY OF PERJURY 0008/013 The undersigned declares: that he/she holds the position indicating below as a corporate Officer or the owner or a partner in the business entity submitting this quote; that the undersigned is informed of all relevant facts surrounding the preparation and submission of this quote, that the undersigned knows and represents and warrants to the Meridian Arts Commission that this quote is prepared and submitted without collusion with any other person, business entity, or corporation with any Interest In this quote. I declare under penalty of perjury that the foregoing Is true and correct. CONTRACTOR/FIRM: AIM I G14 D ES I 6N BY: 1 SIV N WV K POP TITLE: ADDRESS: <I IO VY - 041ND`C""N 5WR 8'714 EMAIL ADDRESS: I P,In @ 0r -k U InctPis 1 L1 - t�1 PHONE NUMBER: tw 8, 227 q - 1141 DATE: 7 q - IQ) ALL QUOTE RESPONSES MUST BE ACCOMPANIED BY THIS EVIDENCE OF AUTHORITY TO SIGN Page 7 of 12 07/19/2019 THU 16:36 FAX 0009/013 ADDITIONAL TERMS AND CONDITIONS EXAMINATION OF CONTRACT DOCUMI_NTS The vendors shall carefully examine the specifications, and satisfy themselves as to their sufficiency, and shall not at any time after submission of the quote, dispute such specifications and the directions explaining or Interpreting them. AWARD The Meridian Arts Commission reserves the right to make an award on any item, group of items in the aggregate to that/those lowest responsible contractors (s) whose quote (s) is/are most responsive to the needs of the City. EVALUATION (Inspection) Materials and installation will be inspected before acceptance by an authorized representative of the Meridian Arts Commission for workmanship, appearance, proper functioning of all equipment and systems, and conformance to all other requirements of the specifications. If deficiencies are found, it shall be the responsibility of the contractor to replace for inspection and acceptance. Payment will not be made until corrective action has been made. QUANTITIES (Additional The quantity specified is based upon current known requirements and is subject to Increase If mutually agreeable to both parties. Any said increase will be governed by the same terms and conditions of this Invitation for Quotation. The Meridian Arts Commission may wrap multiple traffic boxes in upcoming years. The quotes herein may be referred to over the next three years as the Meridian Arts Commission is able to support this project. WARRANTY/GUARANTEE Contractor delivering equipment / goods against this specification shall guarantee that the equipment / goods meet the minimum requirements set forth herein. If it is found that the equipment / goods delivered do not meet the minimum requirements of this specification, the Contractor will be required to correct the same at the Contractor's expense. 3M Brand names and numbers, when used, are for reference to Indicate the character and quality desired. Vendors may offer comparable "EQUAL" products unless expressly prohibited herein. If necessary, the burden of proof and cost on analysis to determine equality shall be that of the Contractor. If proposing an "EQUAL", please state name of manufacturer, model, and part number, If applicable, and enclose descriptive literature. PURCHASE AGREEMENT DOCUMENTS A copy of the Notice Inviting Quotations, General Conditions and Instructions to Vendors, Special Conditions, Additional Terms and Conditions, Specifications, Plans and / or Drawings, Vendor's Submittal, and any other related documents will remain on file In the office of the City Arts & Culture Specialist. It is understood that these documents will form the basis of the purchase agreement upon award of the contract. All materials or services supplied by the Contractor shall be In conformance with all the specifications contained Page 8 of 12 07/19/2019 THU 14:35 FAX U010/013 herein and shall be in compliance with any applicable Local, State, and Federal Laws and regulations. NON -COLLUSION STATEMENT All vendors are hereby notified that. In the event a contract is awarded to a vendor whose quote was made in collusion with other vendors for the same equipment, the resulting contract is not enforceable against the awarding agency an may be void by that agency. PUBLIC RECORDS The Meridian Arts Commission is a public agency. All documents In Its possession are public records. QUOTES are public records and, except as noted below, will be available for Inspection and copying by any person. If any vendor claims any material to be exempt from disclosure under the Idaho Public Records Law, the vendor will expressly agree to defend, indemnify and hold harmless the Meridian Arts Commission from any claim or suit arising from the City's refusal to disclose any such material. No such claim of exemption will be valid or effective without such express agreement. The Meridian Arts Commission will take reasonable efforts to protect any information marked "confidential" by the vendor, to the extent permitted by the Idaho Public Records Law. Confidential information must be submitted in a separate envelope, sealed and marked "Confidential Information" and will be returned to the vendor upon request after the award of the contract. It Is understood, however, that the Meridian Arts Commission will have no liability for disclosure of such Information. Any proprietary or otherwise sensitive information contained in or with any QUOTE is subject to potential disclosure. QUOTE INQUIRIES Questions, in written form, regarding this quote should be directed to: Meridian Arts Commission, Clerk's Department, Attn: Hillary Bodnar, 33 East Broadway Avenue, Ste. 104, Meridian, ID 83642.1 mac@merldlancity.org 1 208-489-0422 PAYMENT AND INVOICING Invoices, in duplicate, shall be mailed or delivered to: Meridian Arts Commission, Clerk's Department, 33 East Broadway Avenue, Ste. 104, Meridian, ID 83642 Page 9 of 12 07/19/2019 THU 14:36 FAX TRAFFIC BOX VINYL WRAP FABRICATION & INSTALLATION U011/013 IG,G`.ANC�.4,LLI�/�k�1'r��Fi��?.U1.,E QUANTITY DESCRIPTION UNIT AMOUNT 1 Template Prep & Proof of artwork formatting 4-5 4-5 1 Art Preparation & Prepress, Including artwork scan 46 4G 52 sq/ft/box Two-mll 3M Controltac Graphic Film, Series 180 5 17— 3 12- 2ApprApprox. ox. 52 sq/ft/box Approx. Two-mll 3M Scotchcal Luster or Matte Overlaminate 1 04 104 1 Installation of vinyl wraps b ()I & 0 1 Installation of artist plaques 10 to 1 One year warranty due to defects In materials used I D CA aw 1 One year warranty on Installation and/or workmanship 1 Y I udej TOTAL QUOTE AMOUNT I $ Total cost to include all labor, material, equipment, freight, insurance, travel, lodging, Incidental, and applicable taxes F.O.B. Prices shall be submitted F.O.B. Destination. Certificate of Understanding The undersigned represents and warrants that the undersigned has reviewed and understands the plans, specifications and other documents, and the undersigned Is satisfied with all conditions for performance of the work. The undersigned has checked carefully all the above figures and understands that the Meridian Arts Commission will not be responsible for any errors or omissions on the part of the undersigned In creating this quote. CONTRACTOR/FIRM; A-RTSI&1J UESIEN AUTHORIZED SIGNATURE: ' v �V[- .l f7(f PRINTED OR TYPED NAME: TITLE: SI et-sT DATE: '7,19.)B DO NOT DETACH THIS SHEET - SUBMIT ENTIRE QUOTE PACKAGE AS YOUR QUOTE Page 10 of 12 07/19/2018 THU 14:36 FAX Meridian U012/013 Commission SPECIFICATIONS TRAFFIC BOX VINYL WRAP FABRICATION & INSTALLATION JULY 2018 Page 11 of 12 07/19/2018 THU 16:37 FAX MERIDIAN ARTS COMMISSION TRAFFIC BOX VINYL WRAP FABRICATION & INSTALLATION GENERAL SPECIFICATIONS U013/013 1. SCOPE In accordance with The Meridian Arts Commission's (MAC) strategic plan and the Meridian Art in Public Spaces Ordinance MAC Intends to wrap five traffic boxes each year for several years as part of their Traffic Box Community Art Project. Vendor coordinates with Ada County Highway District once traffic box artwork and locations are selected and installation dates are proposed. MAC, or a representative, is to approve any and all formatting proofs prior to installation of the vinyl wrap. The City reserves the right to select an alternate vendor. I. The vendor will be responsible for any and all template preparation work required to develop a proof of artwork formatting. IL The vendor will provide said proof to the COMMISSIONS AND COMMITTEES SPECIALIST to obtain approval. III. The vendor will provide artwork preparation and prepress including, but not limited to, scanning the original artwork to produce a high resolution Image to be used for fabrication of image on vinyl, IV. The vendor will install the vinyl wraps at each project site including, but not limited to large silver and small white Ada County Highway District traffic control boxes. V. The vendor will produce and install artist plaques at each project site. 2. MATERIALS USED The vendor Is required to use 2 -mil 3M Controltac Graphic Film, Series 180 and 2-mll 3M Scotchcal Luster (or Matte) Overlaminate or EQUALS for fabrication and installation. Approximately 52 sq./ft. Is required for each average traffic box wrap. WORKMANSHIP The vendor will be held responsible for quality of workmanship, including prefabrication and Installation of vinyl wrap. 4. WARRANTIES The vendor must provide a minimum of a one year warranty of the vinyl wrap due to defects in materials used. This Is to include vendor adherence to specifications outlined by the product specifications as well as any overlooked product defects. The vendor must provide a minimum of a one year warranty on the installation of the vinyl wrap, including any Issue with improper coverage, seams, artwork fading or other unwanted wear due to improper installation. Page 12 of 12