HomeMy WebLinkAbout Ewing Company Change Order No. 6 WRRF Headworks Expansion Page 1
Memo
To: C. Jay Coles, City Clerk,
From: Keith Watts, Purchasing Manager
CC: Troy Thrall, Clint Dolsby
Date: 6/14/2018
Re: June 19 th City Council Meeting Agenda Item
The Purchasing Department respectfully requests that the following item be placed on the
June 19 th City Council Consent Agenda for Council’s consideration.
Award of Change Order No. 4 to The Ewing Company, Inc. for the “WRRF
Headworks Expansion” project for a Not-To-Exceed amount of $100,666.84.
Recommended Council Action: Approval of Change Order No. 4 to The Ewing
Company, Inc. for the Not-To-Exceed amount of $100,666.84 and authorize the
Purchasing Manager to sign.
Thank you for your consideration.
City of Meridian
Purchasing Dept.
Meridian City Council Meeting Agenda June 19, 2018 – Page 184 of 365
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CONTRACT CHECKLIST
Date: REQUESTING DEPARTMENT
Project Name:
Project Manager: Contract Amount:
Contractor/Consultant/Design Engineer:
Is this a change order? Yes No Change Order No.
Fund: Budget Available ( Purchasing attach report ):
Department Yes No Construction
GL Account FY Budget: Task Order
Project Number: Enhancement: Yes No Professional Service
Equipment
Will the project cross fiscal years? Yes No Grant
Grant #: Wage Determination Received Wage Verification 10 Days prior to bid due date Debarment Status (Federal Funded)
Print and Attach the determination Print, attach and amend bid by addendum (if changed) www.sam.gov Print and attach
Master Agreement Category
(Bid Results Attached) Yes No (Ratings Attached) Yes No Date MSA Roster Approved:
Typical Award Yes No
If no please state circumstances and conclusion:
Date Award Posted: 7 day protest period ends:
PW License Expiration Date: Corporation Status
Insurance Certificates Received (Date): Expiration Date: Rating:
Payment and Performance Bonds Received (Date): Rating: A++
Builders Risk Ins. Req'd: Yes No
(Only applicabale for projects above $1,000,000)
Reason Consultant Selected 1 Performance on past projects
Check all that apply Quality of work On Budget
On Time Accuracy of Construction Est
2 Qualified Personnel
3 Availability of personnel
4 Local of personnel
Description of negotiation process and fee evaluation:
Date Submitted to Clerk for Agenda: By:
Purchase Order No.: Date Issued: WH5 submitted
(Only for PW Construction Projects)
NTP Date:
Contract Request Checklist.5.24.2016.Final
$452,396 TROY THRALL
If yes, has policy been purchased?
Ewing Co.
III. Contract Type II. BUDGET INFORMATION (Project Manager to Complete)
60
3590
96164
10044.i
TASK ORDER RFP / RFQ BID
VII. TASK ORDER SELECTION (Project Manager to Complete)
5/18/2017
Award based on Low Bid Highest Ranked Vendor Selected
VIII. AWARD INFORMATION
Approval Date
Enter Supervisor Name Date Approved
June 14, 2018
I. PROJECT INFORMATION
5
18
4/4/2017 PUBLIC WORKS
WRRF HEADWORKS CAPACITY EXPANSION
V. BASIS OF AWARD
IV. GRANT INFORMATION - to be completed only on Grant funded projects
VI. CONTRACTOR / CONSULTANT REQUIRED INFORMATION
N/A N/A N/A N/A
Goodstanding PWC-C-12003 7/31/20178
Meridian City Council Meeting Agenda June 19, 2018 – Page 188 of 365
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CHANGE IN CONTRACT PRICE:
CHANGE IN CONTRACT TIMES:
Original Contract Price: $9,729,000.00
Original Contract Times: 545
days
Net changes from previous Change Orders
Net changes form previous Change Orders (calendar days)
No. 1 to No. 4
No. 1 to No. 4
Note change order numbers here $285,269.65
Note change order numbers ere 71
days
Enter oar amount or c anges Here
Net Increase (decrease) of this Change Order:
Net Increase (decrease) of this Change Order:
(calendar days)
$452,395.50
42
days
Enter (Tonar amount of this chamge order
Total Change (Increase / decrease) to date:
Total Days (Increase /decrease) to date:
(calendar days)
$737,665.15
113
days
New Contract Price with all Approved Change Orders:
New Contract Times with all Approved Change Orders:
(calendar days)
$10,466,665.15
658
days
APPROVED: (City Purchasing Manager)
ACCEPTED: (Con tor)
f
By: Keith Watts
.
By: �K
Date:
Date: G ��
RECOMMENDED: (City Project Manager)
DATE APPROVED BY COUNCIL (If required)
I
By:
Date: Cel'I (/r L�
NO SIGNATURE REQUIRED
DATE
METHOD OF COST DETERMINATION / COST ANALYSIS OR VERIFICATION:
Ewing submitted CCR #14 to the City PM and B&C for their review and comment. Backup documentation was provided to the
reviewers. The proposed cost was found to be appropriate for the scope of work.
Budget Available (Attach Report)
udget Information:
Budget FY
Date Submitted to Clerk for Agenda:
(Purchase Order No.
Purchasing Use Only
Date Issued:
Page 2 of 2
Amendment:
Approval Date:
Description Qty Unit Man Hrs Rate Labor U.P.Material Sub.Rented Eq.Ewing Eq.TOTAL
CCR prep time 1 LS 10 $50.00 $500.00 500.00$
Superintendent 1 LS 40 $50.00 $2,000.00 2,000.00$
Challenger scope of work documents attached 1 LS $412,000.00 412,000.00$
demolition and trash removal 1 LS $1,500.00 1,500.00$
Surface restoration 1 LS $1,500.00 1,500.00$
forklift 1 LS $4,000.00 4,000.00$
tax on city supplied equipment (deternimed later, CO issued later)
City to do survey -$
City pays MTI for testing -$
City pays for Electrical permit -$
City pays for Idaho Power Fees (if any)-$
cable default detection system not supplied per RFI214
Contract Time Extension -30
PAGE TOTALS 0 $2,500.00 $3,000.00 $412,000.00 $0.00 $4,000.00 $421,500.00
$9,500.00
15%$1,425.00
$10,925.00
$412,000.00
5%$20,600.00
$432,600.00
2%$8,870.50
$452,395.50
Meridian WRRF Headworks Capacity Expantion
CCR#14 WWRF Primary Power Improvements
Subcontractors
Grand Total
Overhead & Profit
Total
Man-hours & Material
Overhead & Profit
Total
working days
Bonds & Insurance
Meridian City Council Meeting Agenda June 19, 2018 – Page 191 of 365
ELECTRICAL - MECHANICAL - PLUMBING
Challenger Companies, Inc.
Electrical License #C4512, HVAC License # C4609, Plumbing # C1223, Idaho Contractor # RCE-7735 Public Works # 12879-AA-1-4(15700,
15510, 02310, 06200, 13800, 15100, 15400, 07700, 05090, 16000), Montana Electrical Contractor # 2330
www.challengercompanies.com
1415 Madison Avenue
Nampa, ID 83687
Ph: 208.461.0608
Fax: 208.461.0650
Friday, February 23, 2018
Attn: The Ewing Company
Re: Meridian WRRF Primary Power Upgrades Headworks Scope
Challenger Companies Inc. is pleased to offer a quote for the following installation. No city supplied
equipment submittals have been provided beyond project specifications.
Electrical Includes:
1. Elements between existing sectionalizing cabinet (located adjacent to lab building presently
labeled WD21) and switch S2PCLOSWH0001 located north of the Headworks Building.
Includes installation of owner-furnished switches S1PCLOSWH0001, S2INFOSWH0001,
and S2PCLOSWH0001; installation of owner-furnished transformer S2INFOTRS0001; and
installation of associated circuits and raceways.
2. Installation of circuit and raceway from switch S2INFOSWH0001 to existing transformer
S1DIGOTRS001.
3. Removal of existing underground circuit and raceway abandonment between existing
sectionalizing enclosure (located adjacent to lab building presently labeled WD21) and
existing pole P12, and removal of existing overhead line between existing pole P12 and an
existing pole east of the Chemical Feed Building.
4. Raceway installation between switch S2PCLOSWH0001 and the manhole located southwest
of the Headworks Building (includes installation of pull box adjacent to manhole).
5. Raceway installation between the manhole located southwest of the Headworks Building to
Headworks transformer S1HDWOTR0001. Includes installation of owner-furnished
transformer S1HDWOTR0001.
6. Circuit installation between switch S2PCLOSWH0001 and transformer S1HDWOTR0001.
7. Coordination with Liquid Stream Contractor regarding circuit installations to transformer
S2PCLOTRS0001 and switch S2AEROSWH0001 connected via switch S2PCLOSWH0001.
8. Rebar reinforced, red dyed concrete encasement of all MV electrical duct banks.
9. Supply and installation of all steel bollards
10. Trenching/backfill/bedding of all electrical trenches including haul off of unused excavation
spoils
11. All communication vaults and conduits for fiber conduits.
12. Specified fibercrete MV switch pads.(sizes assumed on information provided by
City/Engineering team)
13. (1) electrical manhole
14. Testing of high volt cables, OP switches and transformers only
15. Provide UG wire, terminations, pole, riser, junction box and cutover support to new UG
Bid Proposal
Meridian City Council Meeting Agenda June 19, 2018 – Page 192 of 365
installation. To include placing of owner furnished transformers and switches
16. Data collection for engineer provided Arc flash & Coordination studies and instructed
placement of labels only
17. Asset management support to general contractor on Challenger supplied equipment only
The Above Quotes Exclude:
1. Demolition debris removal off site
2. Survey and location services, staking.
3. Materials testing services
4. All Idaho Power Company fees
5. Temporary facilities
6. SWPP Permits
7. Electrical Permit (provided by City)
8. Concrete/asphalt saw cutting
9. City supplied equipment indicated on all drawings/schedules/specifications
10. Manufacture or vendors costs for commissioning of city supplied equipment (assistance
only)
11. Traffic control.
12. Offloading of city supplied equipment shipments
13. Asphalt repair
14. Landscaping repair
15. De-watering of excavation
16. Bonding
17. Cable fault detection system as indicated not to be supplied via RFI #214
18. Use tax on city supplied equipment, will be added as a change order when final amount
of pre-purchased items is established by city.
19. All future work indicated on project documents
20. No project duration completion has been provided
21. Proposal is based on information available at time of submission
22. Anything not listed in above items
Total: $412,000.00
Best Regards,
Joe Gastelecutto
Challenger Companies, Inc.
Meridian City Council Meeting Agenda June 19, 2018 – Page 193 of 365
I TEM SHEET
Council A genda I tem - 5.K.
P resenter: Consent - Clint Dolsby
E stimated Time for Presentation: Consent
Title of I tem - Award of Change Order No. 7 to J C C O NS T RUC T O RS, INC. for the “WRRF
Liquid S tream Capacity Expansion” project for a Not-To-Exceed amount of $500,117.31.
Council Notes:
AT TAC HM E NT S :
Description Type Upload Date
Council Memo Cover Memo 6/14/2018
Contract Checklist Cover Memo 6/14/2018
P W P roject I nfo Memo Cover Memo 6/14/2018
C O7 Cover Memo 6/14/2018
RE V IE WE RS:
Department Reviewer Action Date
F inance.J ohnson, Chris Approved 6/14/2018 - 4:55 P M
F inance.Baird, Ted Approved 6/14/2018 - 5:17 P M
Meridian City Council Meeting Agenda June 19, 2018 – Page 194 of 365