HomeMy WebLinkAbout JUB Engineers, Inc Change Order to Task Order 10626 for Well 22 Water Treatment Facilty Design Page 1
Memo
To: C.Jay Coles, City Clerk,
From: Keith Watts, Purchasing Manager
CC: Garrick Nelson
Date: 4/2518
Re: May 1st City Council Meeting Agenda Item
The Purchasing Department respectfully requests that the following item be placed on the May
1st City Council Consent Agenda for Council’s consideration.
Approval of Change Order 1 to Task Order 10626.a for “Well 22 Water Treatment
Facility Design” to JUB Engineers, Inc. for the Not-To-Exceed amount of $56,350.00.
Recommended Council Action: Approval of Change Order 1 to Task Order
10626.a to JUB Engineers, Inc. for the Not-To-Exceed amount of $56,350.00.
Thank you for your consideration.
City of Meridian
Purchasing Dept.
Meridian City Council Meeting Agenda May 1, 2018 – Page 185 of 250
CONTRACT CHECKLIST
Date: REQUESTING DEPARTMENT
Project Name:
Project Manager: Contract Amount:
Contractor/Consultant/Design Engineer:
Is this a change order? Yes No Change Order No.
Fund: Budget Available ( Purchasing attach report ):
Department Yes No Construction
GL Account FY Budget: Task Order
Project Number: Enhancement: Yes No Professional Service
Equipment
Will the project cross fiscal years? Yes No Grant
Grant #: Wage Determination Received Wage Verification 10 Days prior to bid due date Debarment Status (Federal Funded)
Print and Attach the determination Print, attach and amend bid by addendum (if changed) www.sam.gov Print and attach
Master Agreement Category
(Bid Results Attached) Yes No (Ratings Attached) Yes No Date MSA Roster Approved:
Typical Award Yes No
If no please state circumstances and conclusion:
Date Award Posted: 7 day protest period ends:
PW License Expiration Date: Corporation Status
Insurance Certificates Received (Date): Expiration Date: Rating: A++
Payment and Performance Bonds Received (Date): Rating: N/A
Builders Risk Ins. Req'd: Yes No
(Only applicabale for projects above $1,000,000)
Reason Consultant Selected 1 Performance on past projects
Check all that apply Quality of work On Budget
On Time Accuracy of Construction Est
2 Qualified Personnel
3 Availability of personnel
4 Local of personnel
Description of negotiation process and fee evaluation:
Date Submitted to Clerk for Agenda: By:
Purchase Order No.: Date Issued: WH5 submitted
(Only for PW Construction Projects)
NTP Date:
Contract Request Checklist.5.24.2016.Final
N/A N/A N/A N/A
Goodstanding N/A N/A
I. PROJECT INFORMATION
8/24/2016 8/1/2018
N/A
1
2018
4/25/2018 Public Works
Well 22 Water Treatment Facility Design
V. BASIS OF AWARD
N/A N/A
IV. GRANT INFORMATION - to be completed only on Grant funded projects
VI. CONTRACTOR / CONSULTANT REQUIRED INFORMATION
9/25/2014
N/A
April 25, 2018 Council
N/A
VIII. AWARD INFORMATION
Approval Date
Enter Supervisor Name Date Approved
Warren Stewart 4/24/2018
VII. TASK ORDER SELECTION (Project Manager to Complete)
Met with JUB to scope project, compared past task order budgets on recent projects of similar scope. Negotiated line items to an agreeable amount.
N/A
Award based on Low Bid Highest Ranked Vendor Selected
$56,350 Garrick Nelson
If yes, has policy been purchased?
JUB Engineers, Inc.
III. Contract Type II. BUDGET INFORMATION (Project Manager to Complete)
60
3490
96133
10626.A
TASK ORDER
1d
RFP / RFQ BID
Meridian City Council Meeting Agenda May 1, 2018 – Page 186 of 250
d{,IDIAN
CIry OF MERIDIAN
33 EAST BROADWAY
MERIDIAN, ID 83642
CHANGE ORDER
CHANGE ORDER NO 1
PROJECT NO 10626.a
CHANGE ORDER DATE 4t24t2018
EFFECTIVE DATE 4t24t2018
CONTRACTOR JUB Engineers, lnc.
PROJECT: Well 22 Water Treatment Design Task Order
The Contractor ls her€by directed to make the following changes trom tho Contract Documgnts and Plans,
Description of additional work: (attach additional pages if needed)
Addilional electrical & controls design and asset management labeling revisions. Architectural renderings to present to the public as
part of the discussion on the impact to Bear Creek Park. Construction services to include attending the preconstruction conference,
submittaland shop drawing review, assistance during construction answering questions and d€aling with any unforseen conditions
not included in the design. Assislance during startup procedures, additional SCADA programming directed by the City in their
SCADA implemsntation lemplate that was not included in the original scope of work for SCADA programming. Reconciling and
providing record drawings to the City upon completion of the proiect. See attached change order request for additional details.
WHO REQUESTED THE CHANGE E City
E Scope Change
E Other - descflbe be,ow
Explanation:
At the 90% design phase, Asset Management realized a mistake in their namrng convenlion for components in the design plans.
This oversight led to JUB, DC Engineering and US Water having to revise their drawings and coordinate together to incorporate the
changes. These changes were beyond the original scope of work for the asset management component of design. ln addilion,
startup and programming were already included in the original design lask order. This change order will incorporate the remaining
componenls of construction services, and include addilional SCADA components not originally scoped in the project.
REASON FOR CHANGE ORDER VS, BIDDING ADDITIONAL WORK
Check all thal apply
E The work is in the area of the original contract and a conflict with the on-site contractor is probable and
would make coordination of work difficult and bidding unreasonable.
! Time is of the essence and bidding would require the contractor to stop work and the City would face
costly standby fees therefore making bidding disadvantageous
! Emergency Work to correct unsafe conditions.
E Other - descriibe beiotv
EXplanatiOn: lanecned adclitional psg93 lf ne€.ted)
Since this is a task order, there would be no bidding of additional work.
Page 1 of 2
E Contractor
WHY IS THE CHANGE NECESSARY
Check a lhat apply
tr Unforeseen / Hidden Conditions
f] Error with the Plans and/or Specifications
I
Meridian City Council Meeting Agenda May 1, 2018 – Page 187 of 250
CHANGE IN CONTRACT PRICE:
CHANGE IN CONTRACT TIMES:
Original Contract Price: $243,700.00
Original Contract Times: 650
days
Net changes from previous Change Orders
Net changes form previous Change Orders (calendar days)
No. 0 to No. 0
No. 0 to No.0
Nola change ordar numbora harp $0.00
Enler Mar aMont ol Wngos neia
Nae change order numbers here 0
days
Net Increase (decrease) of this Change Order:
Net Increase (decrease) of this Change Order:
(calender days)
$56,350.00
180
days
Enter dollit amount S amgo or
Total Change (Increase / decrease) to date:
Total Days (Increase /decrease) to date:
(calendar days)
$56,350.00
180
days
New Contract Price with all Approved Change Orders:
New Contract Times with all Approved Change Orders:
(calendar days)
$300,050.00
830
days
APPROVED: (City Purchasing Manager)
AC�TED: ( nlna
By: Keith Watts
By: $R1;g13 S PA ITO
Dale:
Dale: N_ _, { _ fs
RECOMMENDED: (City Project Manager)- L�rr;; k Sa
DATE APPROVED BY COUNCIL (If required)
By: �.�
NO SIGNATURE REQUIRED .1 // Do/
✓✓
Date: y/��J���(
DATE
UB Engineers provided a detailed request with tasks broken out individually, Their compensation is based on similar rates
reviously included in the original task order.
Purchasing Use Only
Budget Available (Attach Report)
Budget Information: Budget FY Amendment:
Date Submitted to Clerk for Agenda: Approval Date:
Purchase Order No. Date Issued:
Page 2 of 2
(J.U.B I
J.U.B ETOIXEER3, tNC.
Memorandum
DATE:
TO:
TROM:
SUBJECT:
Garrick:
]'IJ.B COMPANIES m H$r- G!|ft**
April 23, 2018
Garrick Nelson, PE, Project Manager, City of Meridian
Brad Watson, P.E.
Well 22 Treatment Faclllty
J-U.B Engineers, lnc. requests a changs order to tho current Tagk Order No. 10626.a. The change order
will entail turnishing lhe services specifically limited to the lollowing on a tims and materials, not to exceed
basis:
Task 8 Dceign
. During the 50"/o dosign review meeting, the City requested the addition ol: 1) lire alarm design
and specifications to include fi16 detection with both local and remote indication via phone and
SCADA, and 2) chlorine gas detection systam including go/no'go local indication and remote
indication through SCADA and the lire alarm control panol.
. At ths 9Oo/" design stage, the City's Asset Managemenl stall required re-labeling of existing/re-
used and new components from what the AM stall previously gavs the design team. This
requirsd somewhat extensive changes to the civil/process, alectrical, and inslrumentation plan
sheets.
. Our subconsultant, H-B Architects, prepared several exterior renderings lo assist City with public
inlormation/outreach. H-B invoice to us was $1 ,800 on a T & M basis.
Task 12 Construction Phase Services
. Construction Phase Proiect Management and Administration. J-U-B will prepare monthly
progress reports including description ol work progress to date, issues that need resolution, any
changes in contract amount or time, and monthly invoices lor work completed. Task includes day
to day management and coordination oI J-U-B resources to complete tasks herein.
o Preconalruction conlerence: J-u-B will attend the pre-construction conlerence with the
contractor, CITY, and agencies.
. Construction Asslstance: J-U-B'S proiect manager/engineer will be available during
construction as requested by the CITY. ltems that will be included in this porlion ot the task may
include:
J-U-B ENGINEERS,lnc.elldu YEARS
a 250 5. Be€chwood Avenue, Suite 201, Boise, lD 83709{944 ,, 208.376-7330 f 208-321-9336 ,1, www'jub.com
Meridian City Council Meeting Agenda May 1, 2018 – Page 189 of 250
o Shop Drawing and Product Dala Reviews: J'U-B will review shop drawing and Product data
submittals for compliance with the design and contracl documents.
o construction Administration: As requesled by lhe cily, J-u-B will assist the city in review ol
claims, change order and work directivs preparation' address questions or RFI's, and other
construction administration aclivities
construclion Progress Meetings and observallon: J-U-B will attend construction progress
meetings as requested by the city. J-u-B will supplement the city's construction observations
during conslruction. For budgeting purposes, rive (5) construction progress meetings and six (6)
site visils are assumed.
Construction Observation/Slte visits. On an on-call basis, conduct site visits to resolvs
construction issues or questions. For budgeting purposes, six (6) sits visits are assumed.
Through Dc Engineering, provide inspection ot: 1) installed underground electrical and conlrols
conduits prior to floor slab installation, and 2) sleclrical and control equipment at rough-in stage
prior to linished inlerior. For budgeting purposes, lour (4) visits by DC are assumed.
conslruction control staklng: J-u-B shall provide one (1 ) set ol conlrol slaking for the contractor
to perlorm construction staking. The Contractor shall be responsible IoI protection of the staking
and performing independent QL/OC oI the control as the work progresses, and if disturbance has
occurred. Re-establishment ol the control will be perlormed on an additional time and materials
basis and will be paid lor bythe Contractor directly to J-U-B. Convol will consisl of ottset stakes
lo each manhole for sewer and centerline & offsets on approximately 50'stations.
Startup Procedures: J-U-B will assist Cily is preparation and coordination ol asset management
equipment idenlification tag numbers and necessary documantation. J-U-B'S subconsultant (DC
Engineering) will provide startup and programming at the city's direction. These services include
providing PLC/HMl programming and integration lor the existing VFD and new HMI by Tonka,
communicalions conliguration, lesting programming card readers and gas monitoring syslem.
close-ouuRecord Drawings: J-U-B and its subconsultants will conduct a walk lhrough with the
city and prepare a tentative punch list to supplemenl lhe city's RPR list. J-u-B will review the
contraclor-prepared Operation and Maintenance Manual. J-U-B will prepare rocord drawings
lrom drawings received f rom the contractor and ths city's RPB per the clTY's Becord Drawing
Requirements.
Task13 HMI & SCADA
. lmplementation of City's Standard HMI & SCADA Graphics: DC Engineering will provide
addiiional scADA and HMI programming to bring the existing well HMI and scADA graphics up
to the City's newly issued standards. This will include creating custom obiects and laceplates
consistent with the documents provided by lhe Cily to J-U-B on April 17h, 2018.
Deliverables:
one (1) paper set of the propossd record drawings to be reviswed by lhe clTY prior to submitting
the linal as shown below.
one (.1) set ol 22"x34' record drawings. Each shset sealed by a professional engineer with J-u-
B's standard disclaimer.
J-U-8 ENGlNEERS,ln..
Meridian City Council Meeting Agenda May 1, 2018 – Page 190 of 250
Two (2) CD's:
o One (1) complote set ol drawings in PDF lormat lor submittal to DEQ'
o One (1) complete s€t ol drawings in PDF and AutoCAD format lor City use
Additional Services
The following Additional services are E9! included in J-U-B's current scope under this Agreement. lf
aulhorized in writing by CLIENI, J-U-B shall furnish or obtain from others Additional Services ol the types
listed below:
1. Daily construction observation.
2. ltems identilied as CITY's Besponsibililies elsewhere hersin or in original task order.
TIME OF COMPLETIO N and COMPEN N SCHEDULE
The work not previously verbally authoriz€d is based on a Notice to Proceed (NTP)
'rom
the City on or
about March 15, 201 8. A NTP issued on a diflerent date will changs ths schedule accordingly.
Tab|e 1, COMPENSATION AND COMPLETION SCHEOULE
The Not-to-Exceed amount to compl€te all services listed above for this change order is lifty six thousand
three hundred fifty dollars ($56,350.0O). No compensation will b€ paid over lhe Not-to-Excoed amounl
without prior written approval by the City. The hourly rates lor services and direct expenses are per the
Master Agreement between the City and JUB Enginaers, lnc dated Septembor 25, 2014 and will be the
basis lor any additions and/or dsletions in services rsndered. Travel and meals are excluded from this
Task Order unless explicitly lisled in the Scope ol Services AND Payment Schedule.
Since
Brad Watson, P.E.
Project Manager
Task DeBcription Due Oate Compensation
8 . Additional Eleclrical & Controls Design,
Asset Managemenl Labeling Revisions
at 90% Design Slage (T&M)
. J-U-B Time - AM Labeling Bevisions
($ssol
. Architectural Renderings
Completed per City Verbal
Approval
$6,5s0
'12 Construction Phase Assistancs (T&M)Dependent on City's
Schaduling
$45,300
13 Hl\,11 & SCADA At Project Closeout $4,s00
CHANGE ORDER TOTAL $56,350
J.U-B ENGINEERS,Inc.
Meridian City Council Meeting Agenda May 1, 2018 – Page 191 of 250