HomeMy WebLinkAboutTask Order #10631.a Civil Survey Consultants - Water Main W. Victory and S. Ten Mile RoadTASK ORDER NO. 10631.a
Pursuant to the
MASTER AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN
CITY OF MERIDIAN (OWNER) AND CIVIL SURVEY CONSULTANTS (ENGINEER)
This Task Order is made this day of April 2018 and entered into by and between
the City of Meridian, a municipal corporation organized under the laws of the State of
Idaho, hereinafter referred to as "City", and accepted by CIVIL SURVEY
CONSULTANTS, hereinafter referred to as "Engineer" pursuant to the mutual promises,
covenant and conditions contained in the Master Agreement (Category 1 b) between the
above mentioned parties dated October 1, 2015. The Project Name for this Task Order
10631.a is as follows:
CITY OF MERIDIAN
WATER MAIN EXTENSION
W. VICTORY ROAD AND S. TEN MILE ROAD
PROJECT UNDERSTANDING
The Engineer shall provide professional engineering services related to the design of
approximately 5,300 linear feet of 12" water main in Victory Road (Ten Mile Road to
Linder Road) and approximately 3,300 linear feet of 12" water main in Ten Mile Road
(Victory Road to Overland Road). The design is expected to include six to eight fire
hydrants at locations identified by the City.
The Engineer shall also provide professional engineering services related to the design
of two pressure reducing valve (PRV) stations. It is expected that one PRV shall be
located along Victory Road approximately 750 linear feet east of Ten Mile Road and
with existing overhead power along Victory Road the design shall include SCADA
controls and associated electrical system. The other PRV shall be located along
Overland Road approximately 2000 linear feet east of Ten Mile Road and with no
existing power along Overland Road the design shall not include SCADA controls. It is
expected that it shall be necessary to obtain a permanent easement for each PRV.
The new water main shall be bored underneath the existing Calkins Lateral Bridge at
two locations, one on Victory Road and one on Ten Mile Road. A crossing agreement
with the Bureau of Reclamation and Nampa Meridian Irrigation District shall be required
to complete the project.
Task Order 10631.a Water Main Extension W. Victory & S. Ten Mile Rd. Page 1 of 7
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There is an existing high pressure natural gas pipeline that crosses Victory Road and
Ten Mile Road. Coordination with Williams Pipeline shall be required to complete the
project.
SCOPE OF WORK
Task 1 —Administration
This task includes duties associated with setting up the contract, submitting monthly
invoices and ongoing project management.
Task 2 — Surveying and Data Collection
2.1 This task includes field work associated with performing a topographic
survey as required to complete the design. The topographic survey shall
extend from fence line to fence line or a maximum of 20' beyond the edge
of pavement on both sides of Victory Road and Ten Mile Road as required
to complete the design. Engineer shall contact dig -line and request that
the existing utilities are located. Engineer shall survey utility markings and
draft markings on topographic drawing.
2.2 This task includes office work associated with drafting the topographic
survey and establishing the public right-of-way. We anticipate that for the
purposes of this project we will be able to define the existing public right-
of—way from record of surveys and subdivision plats recorded with ADA
County. We expect to order a total of two title reports to establish property
lines for the PRV easements.
2.3 This task includes office and field work associated with potholing the
existing roadway section and utilities at 16 locations. Engineer shall mark
pothole locations and coordinate work with pothole contractor.
2A This task includes coordination with contractor to have two groundwater
monitoring wells installed and then measuring the groundwater level on a
bi-weekly basis during the irrigation season. A monitoring well shall be
installed near each expected PRV location.
2.5 This task includes coordination with Williams Pipeline to obtain depth, size
and casing information for the existing high pressure gas line.
2.6 This task includes coordination with the City and private property owners
to obtain a permanent easement for the two PRV stations. The signed
easement shall be provided to the City for recording with Ada County.
Task Order 10631.a Water Main Extension W. Victory & S. Ten Mile Rd. Page 2 of 7
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2.7 This task includes preparing the legal description and associated map for
the PRV station permanent easements.
Task 3 — Crossing Agreements
3.1 This task includes preparing and submitting a crossing agreement
application to the Bureau of Reclamation and coordination with the Bureau
and the City to obtain an executed agreement.
3.2 This task includes submitting plans to Nampa Meridian Irrigation District
and coordination with the District and the City to obtain an executed
agreement.
Task 4 — Design Improvements
4.1 This task includes designing the new water main and fire hydrants. The
topographic survey drawing, existing utility locations and public right-of-
way shall be evaluated to identify potential locations for the new water
main fire hydrants.
4.2 This task includes designing the new PRV stations.
4.3 This task includes preparing a Preliminary Engineering Report (PER) in
accordance with IDAPA 58.01.08 and submitting the PER to the Idaho
Department of Environmental Quality for review and approval.
Task 5 — Construction Document Preparation and Review
5.1 Develop plans, specifications, cost estimate and bid schedule that meet
current design standards and standard specifications of the City and
ISPWC. Technical Specifications shall conform to the formatting of the
ISPWC.
A Traffic Control Plan shall be prepared for work within Victory Road
and Ten Mile Road and included in the construction plans.
o The contractor will use the plan to assist in obtaining a permit from
ACRD.
o The contractor will make all necessary revisions to the traffic control
as required by ACHD.
A preliminary Storm Water Pollution Prevention Plan (SWPPP) shall be
prepared and submitted to the City for review and approval. The
SWPPP shall be prepared in accordance with the City of Meridian
Task Order 10631.a Water Main Extension W. Victory & S. Ten Mile Rd. Page 3 of 7
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Construction Stormwater Management Program. Engineer shall revise
SWPPP as necessary and resubmit.
5.2 Submit five (5) full size copies of plans and two (2) copies of specifications
to City Engineering for departmental review and comment. Engineer shall
revise plans as necessary and resubmit.
5.3 Submit three (3) full size copies of revised plans and one (1) set of
specifications to City Engineering for Development Services and
Environmental review. Engineer shall revise plans as necessary and
resubmit.
5.4 Submit one (1) full size copy of plans and specifications to ACHD for
review and approval. Engineer shall revise plans as necessary and
resubmit. Provide one (1) full size and one (1) 11"x17" set of final
approved and stamped plans to ACHD.
5.5 Submit three (3) full size copies of plans and specifications to Idaho
Department of Environmental Quality for review and approval. Engineer
shall revise plans as necessary and resubmit.
5.6 Prepare final construction documents with inclusion of any changes from
the review phases and provide the following copies during and after the
bidding phase:
• Up to ten (10) hard copies of plans and a PDF of plans and
specifications for bid and distribution purposes.
• Up to five (5) hard copies of plans for contractor's use.
Task 6 — Construction Services
6.1 Provide one set of construction stakes for the design improvements. We
anticipate that all staking will be completed in four trips to the site.
• Stakes shall be provided for the water main at each valve, tee, or
bend. An intermediate point will be provided when the distance
between stakes is greater than 300 LF. Vertical control will not be
provided.
• Horizontal and vertical control stakes shall be provided for each PRV
vault.
• Staking shall be completed within 48 hours when requested in writing
by the Contractor.
6.2 Engineer shall attend the pre-bid meeting.
Task Order 10631.a Water Main Extension W. Victory & S. Ten Mile Rd. Page 4 of 7
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6.3 Engineer shall attend the pre -construction meeting.
6.4 Engineer shall answer RFI's from contractor during bidding and
construction about the design.
6.5 Engineer shall review material specifications submitted by the Contractor.
6.6 Engineer shall attend onsite meetings at the request of the City.
6.7 Engineer shall prepare record drawings meeting the City of Meridian
Acceptance of Record/Electronic Drawings, dated October 25, 2012.
ASSUMPTIONS
While preparing our scope of services and fee estimate, we have made the following
assumptions:
• Right-of-way or boundary surveys are not included in this scope of work.
• The City shall be responsible for all fees associated with the Bureau of
Reclamation and Nampa Meridian Irrigation District Agreements.
• An Army Corps of Engineers permit shall not be required for this project.
• An Idaho Department of Water Resources permit shall not be required for this
project.
• Design of a structural roadway section is not included in this scope of work.
• Property owner notification is not part of this scope of services except as it
relates to the PRV easements.
• A geotechnical report for the Overland Road PRV site is not part of this scope
of work.
TIME OF COMPLETION and COMPENSATION SCHEDULE
The following schedule is based on a Notice to Proceed (NTP) from the City by Aril
2018 and resulting in Final Design being completed by October 2018. A NTP
issued on a different date will change the schedule accordingly.
Task Order 10631.a Water Main Extension W, Victory & S. Ten Mile Rd. Page 5 of 7
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COMPENSATION AND COMPLETION SCHEDULE
Task
Description
Due Date
Compensation
1
Administration
■ 30 days after completion of
construction
$1,310.00
2
Surveying and Data Collection
■ September 2018
$17,230.00
3
Crossing Agreements
■ September 2018
$1,524.00
4
Design Improvements
■ September 2018
$19,566.00
5
Construction Documents
■ September 2018
$23,944.00
6
Construction Services
30 days after completion of
construction
$13,323.00
Task Order 10631.a Water Main Extension W, Victory & S. Ten Mile Rd. Page 5 of 7
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CONTRACT CHECKLIST
I.
PROJECT INFORMATION
Date: 2/28/2018
REQUESTING DEPARTMENT Public Works
Project Name:
Water Main Extension - W. Victory and S. Ten Mile Road
Project Manager: Brent Blake
Contract Amount: $103,397
Contractor/Consultant/Design Engineer:
Civil Survey Consultants/Corey Peacock
Is this a change order? Yes ❑ No Change Order No. N/A
II. BUDGET INFORMATION
(Project Manager to Complete)
III. Contract Type
Fund: 60
Budget Available (Purchasing attach report):
Department 3490
Yes ❑� No ❑
Construction ❑
GL Account 96140
FY Budget: 2018
Task Order 0
Project Number: 10631.a
Enhancement: Yes 0 No ❑
Professional Service 0
Equipment ❑
Will the project cross fiscal years? Yes ❑
No ❑'
Grant ❑
IV. GRANT INFORMATION - to be completed only on Grant funded projects
Grant #: Wage Determination Received
Wage Verification 10 Days prior to bid due date Debarment Status (Federal Funded)
N/A N/A
N/A N/A
Print and Attach the determination Print, attach and amend bid by addendum (if changed) www.sam.gov Print and attach
V.
BASIS OF AWARD
BID
RFP / RFQ TASK ORDER
Award based on Low Bid
Highest Ranked Vendor Selected Master Agreement Category 2C
(Bid Results Attached) Yes ❑ No ❑
(Ratings Attached) Yes ❑ No U Date MSA Roster Approved: 3 -Oct -15
Typical Award Yes ❑ No ❑
If no please state circumstances and conclusion:
Date Award Posted: N/A
7 day protest period ends: N/A
VI.
CONTRACTOR / CONSULTANT REQUIRED INFORMATION
PW License N/A
Expiration Date: N/A Corporation Status Goodstanding
Insurance Certificates Received (Date):
1/10/2018 Expiration Date: 1/4/2019 Rating: A
Payment and Performance Bonds Received (Date):
N/A Rating: N/A
Builders Risk Ins. Req'd: Yes ❑
No Q If yes, has policy been purchased? N/A
(Only applicabale for projects above $1,000,000)
VII. TASK ORDER SELECTION (Project Manager to Complete)
Reason Consultant Selected 0 1 Performance on past projects
Check all that apply ❑� Quality of work On Budget
P1 On Time Accuracy of Construction Est
F/I 2 Qualified Personnel
❑� 3 Availability of personnel
M 4 Local of personnel
Description of negotiation process and fee evaluation:
The Cost of this Task Order was verified with our supervisor and compared to previous type of Task Orders. For example, the design cost for the Lake Hazel/Locust Grove
Water Main Extension project. However, unlike the Lake Hazel/Locust Grove Water Main Extension project, this project entails the design and programming of two (2)
Pressure Reducing Vaults that adds complexity, and therefore, additional cost.
Radek
VIII. AWARD INFORMATION
Date Submitted to Clerk for Agenda: March 29, 2018 Approval Date By:
Purchase Order No.: Date Issued: WH5 submitted
(Only for PW Construction Projects)
NTP Date:
Contract Request Checklist.5.24.2016.Fin aI
3/29/2018
Miscellaneous Prlnting Fees , 30 days aflor completion of
construction $400.00
Miscellaneous Title Reports . 30 days afler completion of
conslructlon $6s0.00
Miscellaneous Bureau of
Reclamation Aqreement Fees
. 30 days afler completion of
conslrustion $450.00
Miscellaneous Contractor Fees
Potholing and Monitor Wells
. september 20'18 $12,200.00
Miscellaneous Sub-Consultant Fees
DC Enqineerins
. 30 days after completion of
conslruction $12,800.00
The Not-To-Exceed amount to complete all services listed above for this Task Order
No. 10631 is One Hundred Three Thousand Three-Hundred Ninety-Seven dollars and
00/100 ($103,397.00). No compensation will be paid over the Not-to-Exceed amount
wifitout prior written approval by the City in the form of a Change Order. Any and all
travel will only be reimbursed if pre-approved by the Project Manager, and only per the
City of Meridian Travel Policy. Reimbursable expenses witl be paid at cost and only if
pre-approved by the Project Manager, Any travel and/or reimbursables paid will be paid
as part of the Not-To-Exceed Task Order Total per the Compensation and Completion
Schedule above.
CITY OF MERIDIAN CIVIL SURVEY CONSULTANTS
KEITH K, Treasurer
'/''/-l Dated;3
City Project Manager:
Brent Blake
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Task Order 10631.a Walor Maln Extonslon W. Vlclory & S. Ten Mlle Rd,
Civll Suryoy Consultants Pags 6 of7
BY: hf /t/a---'
CITY OF MERIDIAN
BY:'�� d
TAMMY de W E MAYOR
Dated: L/ / /
Approved by Council: ( l 3 1,)d k
Attest: r ` VOWJEDA,5
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J
C. Jay les, CI CLERK
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2 IDAHO
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Task Order 10631.a Water Main Extension W. Victory & S. Ten Mile Rd. Page 7 of 7
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