HomeMy WebLinkAboutTask Order #10014.H Well 32 Pumping Facility ServicesTASK ORDER NO.1OO14.H
Pursuant to the
MASTER AGREEIVENT FOR PROFESSIONAL SERVICES
BETWEEN
ctTy oF MERTD|AN (OWNER) AND NAME (ENGTNEER)
This Task Order is made this 20rh day of March 2018 and entered into by and between
the City of Meridian, a municipal corporation organized under the laws of the State of
ldaho, hereinafter relerred to as "City", and accepted by Keller Associates lnc
hereinafter referred to as "Engineer" pursuant to the mutual promises, covenant and
conditions contained in the Master Agreement (category 'lA) between the above
mentioned parties dated October 1,2017. The Project Name for this Task Order is as
f ollows:
WELL 32 PUMPING FACILITY SERVICES
DURING CONSTRUCTION
SCOPE OF WORK
TASK 1: Project lnspection and Administration
Engineer will perform project site inspection and administration tasks through the duration ol the
project construction. lt is anticipated that these efforts will include project administration and
monthly progress reports. Budget assumes construction will be completed over six months.
TASK 2: Survey and Mapping
Engineer will provide survey services limited to the following:
2.1 Construction Staking:o Engineer will provide one sel of construction survey stakes in two phases Ior
the Well 32 Site. For budgeting purposes, it is assumed lhat construclion
staking will be limited to locating building corners, corners of detention pond,
property boundaries, and angle points and valve locations for utilities. Re-
staking construction survey stakes destroyed by conslruction activities is not
included in this scope.
Task Order 10014.H Well32 pumping Facility Services During Construction
Keller Associates, lnc.
Page 1 oJ 4
Meridian City Council Meeting Agenda March 20, 2018 – Page 273 of 426
TASK 3: Construction Administration
The City will oversee the construction administration and observation efforts for the
project. The Engineer will furnish support services specifically limited to the following:
3.1 Construction lvleetings:o Prepare for and attending up to seven meelings. lt is assumed that these
meetings will include a pre-construction conlerence with the selected
contractor and six additional construction progress meetings (one meeting per
month over six months of construction). City will be responsible lor the agenda
and minutes. Engineer will review meeting minutes.
3.2 Submittal Review:
Engineer will review lechnical submittals in a timely manner. For budgeting, it
is assumed Engineer will utilize CONDOC for submittal tracking, review up to
50 submittals, and that each Contractor submittal will not require more than
two reviews.
o
Miscellaneous Construction Support
Engineer will be available during construction, as requested by City, to review
Contractor pay applications, fields orders, proposal requests, and change
orders. lt is understood that the City will contract directly with an independent
testing agency for material and special inspections called for in the plans and
specilications. Engineer will be available lo review material and special
inspection testing resulls as requested by the City.
TASK 4: Construction Observation
4.1 ConstructionObservaliono The Engineer shall visit the site at intervals appropriate to the stage of
construction in order to observe the progress and quality o{ the work completed
by the Contractor. Such visits and observation are not intended to be an
exhaustive check or a detailed inspection of the Conlractor's work but rather
are to allow the Engineer to become generally familiar with the work in progress
and to determine, in general, if the work is proceeding in accordance with the
contract documents. Based on this general observation, the Engineer shall
keep the City informed about the progress of the work and shall endeavor to
guard the City against deficiencies in the work. Construction observation
services are intended to be supplemental to the similar observations that will
be completed by the City on a day{o-day basis. ln completing these services,
it is recognized that the Contraclor is solely responsible for lurnishing and
performing the work in accordance with the contract documents. For budgeting
purposes, the Engineer has assumed 3hours of observation per week over a
z4-week construclion window.
Task Order 10014.H Well32 Pumping Facitity Services During Construction
Keller Associales, lnc.
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3.3 Requests for lnformationo Engineer will be available during construction on an as-needed basis, as
requested by the City to answer questions or provided clarifications of the plans
and technical specifications. This task does not include time involved due to
contractor errors and/or deviations from the conslruction documents.
Meridian City Council Meeting Agenda March 20, 2018 – Page 274 of 426
TASK 5: Programming and Startup Assistance
5.1 Programming and Startup Assistanceo Sub-Engineer DC Engineers will provide programming of the PLC and HMI to
meet currenl City standards, check l/O point connectivity, tesl the control
system, configure communications lo the Well 32 site, program the alarms for
the new well building, and test remole control and alarm notifications,o Engineer will attend the startup and assist in preparing a punchlist of
outstanding contract items to be completed. The City will be responsible for
issuing substantial and final completion.
TASK 6: Project Closeout
6.1 Record Drawings and Operations and Mainlenance Materials
Engineer will prepare record drawings from drawings and data received from
the Contraclor and City's staff. Record drawings will be updated in AutoCAD.
Once finalized, Engineer will provide one full size hard copy set as well as a
CD with electronic AutoCAD drawings of civil sheets and a PDF of the fult
drawng set.
Engineer will review operation and maintenance materials submitted by the
Contractor. The scope assumes thal the operation and maintenance submiual
will require no more than two reviews.
o
c
TIME OF COMPLETI ON and COMPENSATI N SCHEDULE
The following schedule is based on a Notice to Proceed (NTP) lrom the City by March 21,
2018 and resulting in completed of services by September 10,2018. A NTP issued on a
different date will change the schedule accordingly.
The Not-To-Exceed amount to complete all services listed above for this Task Order No.
'1 001 4.H is (sixty eight thousand two hundred thirty dollars) ($68,230.00). No
compensation will be paid over the Nolto-Exceed amount without prior written approval
by the City in the form of a Change Order. Any and all travel will only be reimbursed if
pre-approved by the Project Manager, and only per the City of lvleridian Travel Policy.
Reimbursable expenses will be paid at cost and only if pre-approved by the Project
COMPENSATION AN D COMPLETION SCHEDULE
Description Due Date Compensalion
Project lnspection & Administration . September 10,2018 $4,340
Survey & lvlapping . May 31 ,2018 $4,230
Constructaon Administration Services . September 10, 2018 $26,880
Construction Observation . September 10,2018 $8,280
Programmino & Startup Assistance . September '10, 2018 $17,400
Project Closeout . September '10, 2018 $7,100
TASK ORDER TOTAL:-$68,230.00
Task Order 10014.H Well32 Pumping Facility Services DudrE Conslruction
Keller Associales. lnc.
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Task
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2
4
5
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Meridian City Council Meeting Agenda March 20, 2018 – Page 275 of 426
Manager. Any travel and/or reimbursables paid will be paid as part of the Not -To -Exceed
Task Order Total per the Compensation and Completion Schedule above.
CITY OF MERIDIAN
TAMMY DEV RD, Mayor
Dated: V;b / ;"l v
Approved by Council:
Attest: f
C.JAY dOLES, UTY CLERK
Purchasing Department Approval
BY:
KEITH MATTS, Purchasing Manager
Dated: 3 " 1z - 18
City Project Manager:
Dean Stacey
KELLER ASSOCIATES, INC.
-e4l
BY: -7•
ROD J. LINA President
Dated: 3/ I I 2a l 8
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Department Approval
BY: _
KYLE KAA Df K, Asst. City Engineer
Dated: /�/ 1P
Task Order 10014.1-1 Well 32 Pumping Facility Services During Construction Page 4 of 4
Keller Associates, Inc