HomeMy WebLinkAboutGoble Sampson purchase of Hach Flow MetersC-> W1EFID1AN)4,-
CITY
OF MERIDIAN
SOLE SOURCE FORM
Date: 2/27/2018
PURCHASING AGENT
33 East Broadway Avenue
Meridian, ID 83642
Phone: 208-888-4433 Fax: 208-887-4813
Item or Service: Hach F1owDar Flow Meters and Associated Equipment
X Sole Source: Item is available from only one vendor. Item is one -of -a kind
item and is not sold through distributors. Manufacturer is a
sole distributor.
Refer to instructions on 2nd page for completion.
JUSTIFICATION: (Attach additional pages if needed)
Goble Sampson is the sole distributor of Hach Flow Meters (see attached letter).
The City currently utilizes Hach FlowDar flow meters for its Infiltration and inflow studies. A sole
source is necessary to purchase replacement parts and new compatible meters due to the
compatibility of equipment, components, accessories, computer software, and replacement parts
with the City's existing equipment.
Alternative types of flow meters would require additional equipment, components, accessories,
computer software, and replacement parts that would be disadvantageous to the City.
CERTIFICATION:
I am aware of the requirements set forth in the City's Purchasing Policy & Procedures Manual for competitive bidding and the
established criteria for justification for sole source/sole brand purchasing. I havy gathered technical information and have made
a concerted effort to review comparablelequal equipment, I hereby certify as to the validity of the information and feel confident
that this justification for sole source/sole brand meets the City's criteria and is accurate.
Laurelei McVey
Requestor (Print Name)
~I6partment Manager Signature
Council Approval � /
Date: /
Purchasing
Approval:
Purchasing Manager
Meridian City Council Meeting Agenda March 13, 2018 – Page 91 of 149
3500 S. Main Street, Suite 200 ● Salt Lake City, Utah 84115 ● 801-268-8790 ● FAX 801-268-8792
www.goblesampson.com
February 16, 2018
City of Meridian
Public Works Department
3401 N Ten Mile Rd
Meridian, Idaho 83646
Attention: Laurelei McVey
Subject: Hach Flow Meters
Dear Laurelei:
Thanks for requesting a Hach flow meter quote from us. We are the sole source
Manufacturer Representative for Hach Flowmeters for UT, Southern ID, and
Western, WY.
Let me know if you have any questions.
Sincerely,
Mike Charnholm
Meridian City Council Meeting Agenda March 13, 2018 – Page 92 of 149
SOLE SOURCE/BRAND EXAMPLES.
SOLE SOURCE:
Only one (1) vendor if there is only one (1) vendor for the personal property to be acquired. For purposes
of this definition, only one (1) vendor shall refer to situations where there is only one (1) source
reasonably available and shall include, but not be limited to, the following situations:
(i) Where property is required to respond to a life-threatening situation or a situation which is
immediately detrimental to the public welfare or property;
(ii) Where the compatibility of equipment, components, accessories, computer software, replacement
parts or service is the paramount consideration;
(iii) Where a sole supplier's item is needed for trial use or testing;
(iv) The purchase of mass-produced movies, videos, books or other copyrighted materials;
(v) The purchase of property for which it is determined there is no functional equivalent;
(vi) The purchase of public utility services;
(vii) The purchase of products, merchandise or trademarked goods for resale at a political subdivision
facility; or
(viii) Where competitive solicitation is impractical, disadvantageous or unreasonable under the
circumstances.
THE FOLLOWING ARE NOT REASONS FOR SOLE SOURCE
a) Personal preference for a product or vendor.
b) Cost, past performance, local presence, delivery etc. These are award criteria to
be used in a competitive bid process.
c) Specifications that exceed requested performance.