HomeMy WebLinkAbout04-451 SOP for Admin Leave
CITY OF MERIDIAN
RESOLUTION NO. tl4- - 4-5/
BY THE CITY COUNCIL:
BIRD, DONNELL, ROUNTREE, WARDLE
A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF
MERIDIAN TO AMEND THE CITY OF MERIDIAN STANDARD OPERATING
POLICY AND PROCEDURE MANUALTO ADD A NEW POLICY NUMBER 4.9
(ADMINISTRATIVE LEAVE WITH PAY); AND PROVIDING AN EFFECTIVE DATE.
BE IT RESOLVED ByrnE MAYOR AND CITY COUNCIL OF CITY OF
MERIDIAN, IDAHO
WHEREAS, the Mayor and City Council have authority over the operations, polices and
procedures for the City of Meridian;
WHEREAS, the City has previously approved a Standard Operating Policy and
Procedures Manual in 2002 for application to all employees of the City;
WHEREAS, the City Council may amend the Manual ITom time to time as necessary to
incorporate changes as needed; and
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COUNCIL OF THE CITY OF MERIDIAN, IDAHO AS FOLLOWS:
SECTION 1. The City of Meridian Standard Operating Policy and Procedures Manual is
hereby amended to include a new policy Number 4.9 (Administrative Leave with Pay), a copy of
said policy is attached and incorporated by reference as Exhibit "A".
SECTION 2. This Resolution shall be in full force and effect immediately upon its
adoption and approval.
AD9J'TED BY THE COUNCIL OF THE CITY OF MERIDIAN, IDAHO, this 2 3~ day of
#" (W'.e.nv~ , 2004.
A.PPR.pVED BY THE MAYOR OF THE CITY OF MERIDIAN, IDAHO, this t-3~ day of
~e-h> IJ-v.- , 2004.
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EXHIBIT" A"
CITY OF MERIDIAN
STANDARD OPERATING POLICY AND PROCEDURE
NUMBER 4.9
SUBJECT:
ADMINISTRATIVE LEAVE WITH PAY
PURPOSE: To provide the ability for Department Directors to grant discretionary paid
leave to employees for extenuating circumstances where the employees
accumulated leave is unavailable or the Director wants to provide an
employee a positive reinforcement for work performed.
This leave can also be used as a non-disciplinary method to remove an
employee ITom the workplace, without penalty, to facilitate in the general
operation of the City or to allow for an investigation of a pending
complaint.
POLICY:
The City recognizes that all situations deserve individual scrutiny.
Therefore this policy is intended as a guideline to the Department
Directors to grant Administrative Leave with Pay to employees when the
employee's own accumulated leave is inadequate or unavailable.
The City further acknowledges that the Department Directors should have
the discretion, authority, and ultimate responsibility for the operations of
their respective departments. Exercising of this discretion should be done
fairly, equitably, and with due concern to the responsibility that the City
has to the taxpayers and the public. In the exercise oftheir discretion, the
Directors should have ability to recognize good performance and
acknowledge the same by the ability to grant leave as a positive
reinforcement tool. However, the overall efficiencyofthe operation of the
department must be maintained.
The City also recognizes that occasional circumstances, such as an
investigation may warrant the need to remove an employee ITom the work
group for the benefit of the City or the employee. In these instances the
employee may be better served by not being in the workplace and a
penalty or punitive measure may not be appropriate at that time. This
decision will at the discretion of the Department Director with the advice
and assistance of the City Attorney and Human Resources.
AUTHORITY & RESPONSffiILITY: The Mayor and the Department Directors
and shall have the discretion to grant leave to individual employees in
increments and consistent with methods listed below. The Directors
authority shall be consistent with the policy as stated above.
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EXHIBIT" A"
PROCEDURES AND RELATED INFORMATION
Administrative Leave with Pay for one day or less of the employee's normal work
day - Discretion of the Department Director.
Administrative Leave with Pay for more than the employee's normal work day,
but not to exceed one (1) regular work week of the employee - Discretion of the
Department Director with the approval of the City Attorney/HR Director or
designee.
Administrative Leave with Pay for more than one (1) regular work week of the
employee - Discretion of the Department Director with the approval ofthe City
Attorney/HR Director and the Mayor.
In some instances it may be necessary to seek approval of the City Council for
this leave. The decision to seek approval ITom the City Council shall be at the
discretion of the City Attorney and the Mayor.
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