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HomeMy WebLinkAbout02-27-2018 C I T Y C OU N C I L R EGU L A R M EETI N G M I N U T ES C ity C ouncil Chambers 33 E ast B roadway Avenue M eridian, Idaho Tuesday, F ebruary 27, 2018 at 6:00 P M Item 1:Roll-Call Attendance __X___ A nne L ittle Roberts __X ___ J oe B orton __X___ Ty Palmer __X ___ Treg Bernt __X___ Genesis Milam __X ___ L uke Cavener __X___ Mayor Tammy de Weerd Item 2:P ledge of Allegiance Item 3:Community Invocation by T roy Drake with Calvary Chapel Item 4:Adoption of Agenda Adopted as amended Item 5:Future M eeting Topics - P ublic Forum (Up to 30 M inutes M aximum) Item 6:Consent Agenda Approved A.Approve M inutes of F ebruary 13, 2018 City Council Workshop M eeting Approved B.F irst Amendment to November 8, 2017 Asset P urchase and T ransfer of T itle Agreement with Idaho Power for assets and sectionalizer modifications at Wastewater Resource Recovery F acility Approved C.Authorization for P urchasing M anager to sign Purchase Order 18-0266 to IND E P E ND E NC E IND O O R S HO O T ING (I I S L L C) for the Not-to-Exceed amount of $51,084.00. Approved D.Settlers Northside Canal L icense Agreement with Settlers Irrigation District Approved E .Agreement For Use Of Kleiner P ark F or Capital Community Egg Hunt on M arch 31, 2018 Approved F.F irst Amendment To Task Order For M ural Design: 611 N. M ain Street Approved G.Approval of Renewal Agreement (36 month) to Level 3 Communications, Inc. for City Wide P hone S ervice for a Not-To- Exceed annual amount of $7,670.40. Approved H.AP Invoices for P ayment 2/28/18 - $1,171,217.10 Item 7:Items M oved F rom T he Consent Agenda Item 8:Community Items/P resentations A.Historic P reservation Commission Annual Report B.T ransportation Commission Annual Report C.F Y 2017 Audit Report by E ideBailly Audit accepted Item 9:Action Items A.Public Hearing for Harper Ridge S ubdivision (H-2017-0151) by M cM aster Limited P artnership, Located at 3885 E Copper P oint Drive 1. Request: Conditional Use P ermit Consisting of 124 Multi-F amily Dwelling Units on Approximately 10.68 A cres in an E xisting C-G Z oning District 2. Request: P reliminary Plat A pproval Consisting of 16 Multi-Family Building L ots, 4 Common L ots and 2 Other L ots on 10.68 A cres in and E xisting C-G Zoning District Continued to M arch 6, 2018 B.Public Hearing for Gramercy Vacation (H-2018-0010) by Kent Brown located at 1715 S . Wells Avenue 1. Request: Vacate a City of Meridian Water and Sanitary S ewer Easement located on L ot 5, B lock 1, Gramercy No. 1 S ubdivision Continued to M arch 6, 2018 Approved C.Public Hearing for Linder M ixed Use (H-2017-0095) by Trevor Gasser, Located at 5960 N. Linder Road 1. Request: Annexation and Zoning of 5 Acres of L and with a C-C Z oning District D.Public Hearing for Timberline S ubdivision (H-2017-0140) by Bailey Investments, L L C, L ocated at 655 and 735 West Victory Road 1. Request: P reliminary Plat A pproval Consisting of 59 Single F amily Residential L ots and 8 Common L ots on 17.3 A cres of L and in the R-8 Zoning District Continued to M arch 6, 2018 Item 10:Department Reports A.Public Works: E ngineering Project Closeout P resentation B.Community Development: Opportunity Zones C.Community Development: Transportation P riorities D.City Clerk's Office: Proposed P assport Fee Increase Update E .M ayor's Office: City's Position on P roposed L egislation Item 11:Future M eeting Topics Item 12:Amended onto Agenda: E xecutive Session per Idaho S tate Code 74- 206(1)(b): To consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member or individual agent and 74-206(1)(i): To engage in communications with a representative of the public agency’s risk manager or insurance provider to discuss the adjustment of a pending claim or prevention of a claim imminently likely to be filed. Into Executive S ession at 9:43pm Out of E xecutive Session at 10:04pm Adjourned at 10:04pm Meridian City Council February 27, 2018. A meeting of the Meridian City Council was called to order at 6:01 p.m., Tuesday, February 27, 2018, by Mayor Tammy de Weerd. Members Present: Tammy De Weerd, Joe Borton, Genesis Milam, Luke Cavener, Ty Palmer, Anne Little Roberts and Treg Bernt. Others Present: Bill Nary, C.Jay Coles, Warren Stewart, Caleb Hood, Bill Parsons, Sonya Waters, Josh Beach, Jeff Brown, Joe Bongiorno, Dale Bolthouse, Todd Lavoie, Hillary Bodnar and Dean Willis. Item 1: Roll-call Attendance: Roll call. X__ Anne Little Roberts X _ _Joe Borton X__ Ty Palmer X__ Keith Bird __X___Genesis Milam __X__ Lucas Cavener __X_ Mayor Tammy de Weerd De Weerd: Okay. Good evening. I would like to welcome you to our City Council meeting. For the record it is Tuesday, February 27th. It's one minute after 6:00. I will start with roll call attendance, Mr. Clerk. Item 2: Pledge of Allegiance De Weerd: Item No. 2 is the Pledge of Allegiance. If you all rise and join us in the pledge to our flag. (Pledge of Allegiance recited.) Item 3: Community Invocation by Troy Drake with Calvary Chapel De Weerd: Item 3 is our community invocation. Tonight we will be led by Pastor Troy Drake with Cavalry Chapel. If you will all join us in the community invocation or take this as an opportunity for a moment of reflection. Thank you for joining us. Drake: Thanks for having me. Let us pray. Oh, God, we just want to thank you so much for this community that we have and the freedom that we have in the United States, God, and I just pray that we would all be mindful to protect those freedoms that are God given and, Lord, we are thinking about here tonight -- at least I was here just a moment ago about those who are homeless and hungry and so we are just praying for our city that those that are in that condition , that they could find their way to someplace where they can be fed and warm on these cold nights in the winter and so, Lord, just pray that our hearts go out to them and that you would care for them . Lord, we are also Meridian City Council Meeting Agenda March 6, 2018 – Page 147 of 605 Meridian City Council February 27, 2018 Page 2 of 71 thinking about the safety of our community and just the craziness that's going on in places throughout our country and, God, we just pray that you would protect our city from that and that you would give the -- the police and those who protect us -- that you would give them just wisdom on things to watch for and , Lord, that -- you know, that this madness would stop in our country and that we would truly love each other and love you, God. And, Lord, we are also just thankful for these folks here that are elected servants and that you would help them to make a decision , especially here tonight in this Council meeting and, Lord, that you would give them great wisdom on what to do on these small or large decisions that they make and that they would have our community's best interested at hand. So, Lord, would you just bless this -- this time here and all the things that happen , the business of our city, and we pray that you bless all these things in Jesus' name, amen. Item 4: Adoption of Agenda De Weerd: Item No. 4 is adoption of the agenda. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: We have added onto the agenda as item -- somewhere -- Madam Mayor, we are adding onto the agenda as Item 12 an Executive Session pursuant to Idaho State Code 74-206(1)(b) and with that addition I would move that we adopt the amended agenda. Cavener: Second. De Weerd: I have a motion and a second to adopt the agenda as amended. All those in favor say aye. All ayes. MOTION CARRIED: ALL AYES. Borton: Madam Mayor? De Weerd: Yes. Borton: The reason for the amendment that came at this hour is the issue has arisen at the 11th hour as well, so didn't have an opportunity to be placed on the agenda when it was originally published. Item 5: Future Meeting Topics - Public Forum (Up to 30 Minutes Maximum) De Weerd: Thank you. Mr. Clerk. Coles: There were no sign-ups for Item 5. Meridian City Council Meeting Agenda March 6, 2018 – Page 148 of 605 Meridian City Council February 27, 2018 Page 3 of 71 Item 6: Consent Agenda A. Approve Minutes of February 13, 2018 City Council Workshop Meeting B. First Amendment to November 8, 2017 Asset Purchase and Transfer of Title Agreement with Idaho Power for assets and sectionalizer modifications at Wastewater Resource Recovery Facility C. Authorization for Purchasing Manager to sign Purchase Order 18-0266 to INDEPENDENCE INDOOR SHOOTING (IIS LLC) for the Not-to-Exceed amount of $51,084.00. D. Settlers Northside Canal License Agreement with Settlers Irrigation District E. Agreement For Use Of Kleiner Park For Capital Community Egg Hunt on March 31, 2018 F. First Amendment To Task Order For Mural Design: 611 N. Main Street G. Approval of Renewal Agreement (36 month) to Level 3 Communications, Inc. for City Wide Phone Service for a Not- To-Exceed annual amount of $7,670.40. H. AP Invoices for Payment 2/28/18 - $1,171,217.10 De Weerd: Okay. Thank you. Item 6 is the Consent Agenda. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: I would move that we approve the Consent Agenda as published and for the Mayor to sign and Clerk to attest. Cavener: Second. De Weerd: I have a motion and a second to approve the Consent Agenda. Mr. Clerk, will you call roll. Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea; Bernt, yea. Meridian City Council Meeting Agenda March 6, 2018 – Page 149 of 605 Meridian City Council February 27, 2018 Page 4 of 71 De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. Item 7: Items Moved From The Consent Agenda De Weerd: There were no items moved from the Consent Agenda. Item 8: Community Items/Presentations A. Historic Preservation Commission Annual Report De Weerd: So, we will move to -- right into our community presentations. I know that Blake here is ready to present on the Historical Preservation Commission. Correct? With his friend Josh. I think that's Josh there. Evarts: It is. Johnston: Madam Mayor, Members of the City Council, thanks for this opportunity to talk to you this evening. I'm Blake Johnston, president of Meridian Historic Preservation Commission. This is Josh Evarts, our vice-president. Our HPC was very fortunate to retain all our commissioners in 2017. Our members are a vibrant and diverse group that bring a lot of passion to this commission. Our commissioners took advantage of multiple learning opportunities to continue our development as a group , including sending multiple commissioners to the Idaho Heritage Conference and commissioner serving as volunteers for Preservation Idaho events. We have established a good relationship with Pete L'Orange and Jamee Fiore with the State Historic Preservation Office, who had them come to meet with HPC or committees a number of times throughout the year. On top of this we passed our certified local government evaluation from the State Historic Preservation Office, so we are in good standing for another four years. The commission also decided to change their meeting time and date to the fourth Thursday of the month at 4:30. This year Ella Kramer, our youth commissioner, brought a new concept to the group, an essay competition for local high school students. We piloted the implementation of this program at Meridian High School, the oldest high school in Meridian. Commissioners conducted a lunch and learn with Mrs. Hogan's class and asked students to compete in a research and essay competition. While we didn't have much of a turnout for this competition , we will continue to finesse this program to get local students more involved with historic preservation. HPC nominated The Vault for an award, which was awarded to Josh and Lori Evarts' contribution to historic preservation in April by Preservation Idaho. HPC nominated -- excuse me. In 2017 Lila Hill also recognized -- was also recognized for the Making History Award by Ada County Historic Preservation Commission. The Meridian Historical Society nominated Terry and Howard's Building at 815 North Main, the Mountain States Telephone Building, for a county treasurer award. The County Historic Preservation Commission awarded this recognition to Terry and Howard in November. We received a grant to support the combination and printing of our -- to combine our Meridian City Council Meeting Agenda March 6, 2018 – Page 150 of 605 Meridian City Council February 27, 2018 Page 5 of 71 two walking tour brochures. We now have one consolidated brochure that covers all our properties. Any remaining separate brochures have been shared with Pine Tree school and local elementary schools. Our Tour Buddy Historic Walking Tour app launched this spring. The MDBA agreed to support the portion of the ongoing cost for this app and they now host an additional map -- map on the app to highlight downtown businesses. The historic walking tour app through a partnership with the city and the MDBA increased visibility for commission through print and TV interview coverage. We also developed a coin incentive for completed score cards associated with the app. The Meridian Historical Society continues to be an asset for HPC and a number of city departments. Their records and time have supported staff and city clerk's office, Planning Department, Public Works and more. Commissioners have been brainstorming with society members on how to increase membership and to make sure that the history center is open to -- as often as possible and to teach more people what volunteers have curated over the last few decades . 2018 goals. I want to determine an HPC logo. Add an irrigation component to the walking tour app by working with Idaho High School -- with high school National Honor Society students, with the help of the Idaho State Historic Preservation Office. We would also like to get our downtown businesses more involved. Planning for the theme of this year's preservation month in May to be storytellers, which can bring together a lot of HPC programming goals under one umbrella. Thank you for your time this evening and we will stand for any questions. De Weerd: Thank you. Council, any questions? Little Roberts: Madam Mayor? De Weerd: Mrs. Little Roberts. Little Roberts: Not a question, but just a thank you. I'm fairly new to being with the commission and am just absolutely amazed at all the Historic Preservation Commission accomplishes and their passion for our history and things. So, thank you very much. I look forward to continuing learning every time there is a meeting. It's been very, very impressive to be working with them. Johnston: Thank you very much. De Weerd: Thank you. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Blake and Josh, when you guys came and gave us the update on the -- the app you had mentioned that the coins were numbered. There is a limited edition. I'm just curious have they all been distributed? There is a lot of people here in the audience. If someone, after testifying, say wanted to go and take advantage of that, is that something that's still available? The coins are still available. We have not officially Meridian City Council Meeting Agenda March 6, 2018 – Page 151 of 605 Meridian City Council February 27, 2018 Page 6 of 71 launched the coins yet. We are hoping to do that in March. And, then, hopefully -- hopefully we will get a good turnout in May during preservation month. But if people use the app, take the test and go through, we have a record of who does that, then, the coins are available for those people to come get them. Cavener: Great. Bernt: Madam Mayor? De Weerd: Mr. Bernt. Bernt: Are these challenge coins? Cavener: They are challenge coins. Johnston: Yes, sir. Yep. Bernt: I like it. De Weerd: Any other questions or comments? We appreciate all you're doing. You are making learning more about our community and its roots fun. So, thank you for doing that. Johnston: Thank you very much. B. Transportation Commission Annual Report De Weerd: Okay. Item 8-B is under our Transportation Commission. Good evening, Mr. Ballard. Ballard: Good evening, Mayor -- Mayor de Weerd, Council Members Little Roberts, Borton, Palmer, Bernt, Milam, and Cavener. I appreciate the opportunity to appear and present the report of the Transportation Commission. I currently serve and it is my privilege as the chair of the Transportation Commission. In looking at our members, if I can use a baseball term that I'm familiar with, I would say we have a strong bench, because we have very diverse experiences with the members on the commission. We have two traffic engineers, construction -- or road construction specialists, if you will. A member from the banking community. Two attorneys, through no fault of my own, and, then, one that I think is unique is an advocate of the bicycle community and it goes without saying that I think it's a unique opportunity for our youth members of the community and I would compliment the Mayor and the Council to structure that opportunity for the youth to get involved in city government. Overall the commission -- we have an opportunity to talk about the integration of different modes of transportation and besides the members, we have ex-officio members that come from the highway district, from law enforcement, and also transit. So, there is a lot of smart people there, experienced people, and we have an opportunity to discuss with them diverse issues Meridian City Council Meeting Agenda March 6, 2018 – Page 152 of 605 Meridian City Council February 27, 2018 Page 7 of 71 that affect our community, some of which are prioritization of the projects, roads and sidewalks and also pathways and, again, I will talk about the challenges that our youth or our young pedestrians have, school kids, getting to and from school. Crosswalks play a part. We looked at an accident in a crosswalk. Speed. We have an opportunity to make suggestions for speed studies and they c ome back and we plugged that in and so that gives us an opportunity to make advice or comments . We are not a decision maker and so we can pass along some comments to you. One that was interesting -- and I think that is exciting for the community is Transit and VRT. We had an opportunity to do a field trip -- take a bus ride, if you will, and see the new facilities and maybe get a glimpse into the future of what transit can do for this community , particularly Meridian. And there is always the traffic challenges. One that was interesting -- well, not interesting, but kind of frustrating, is the gridlock at 69 and Overland and getting onto the freeway and having a conversation with ITD, which you have as well, but the ideas that they have maybe to ease that congestion and it gives us an opportunity also to talk to neighborhoods and we have had a couple of occasions people coming and making presentations and having a conversation with them as well. So, it is an opportunity for people to make -- or at least have one more voice with members of the government , the city government, and so, again, I would close and talk about -- it's an opportunity to provide community service and it's a privilege for me to have been here for four years and God willing I will make a fifth year. Questions that you may have? De Weerd: Thank you, David. Council, any questions? Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Just a comment if I will. I really want to echo Commissioner Ballard's comments about that commission having a true deep bench of subject matter experts . To me it totally represents what we want in a citizen commission. These are caring citizens who have a strong expertise in the field and, moreover, they deal with immediate issues and what I love is that every meeting they show up and have done their homework and prepared to talk about the agenda and have some very insightful questions and I just want to thank Commissioner Ballard. I know we have got a couple other commissioners in the room, Steve Lewis there in the back, appreciate your work, appreciate your commitment. Also want thank Caleb. I think it's important to note Caleb does a phenomenal job of preparing for each of these meetings so that when our commissioners come in they can -- they can be ready to act and it's just I think a great example of what we have got going on in our community. Ballard: Thank you. Borton: Madam Mayor? De Weerd: Mr. Borton. Meridian City Council Meeting Agenda March 6, 2018 – Page 153 of 605 Meridian City Council February 27, 2018 Page 8 of 71 Borton: One quick question. Can you give us a zero summary process for one of the items that's later on in the agenda with the transportation priorities list and the commission's review of that, kind of the process you go through in reviewing and bringing that forward with your recommendation? Ballard: You bet, Mr. Borton. So, Caleb Hood does a good job of -- I would say two, if not three meetings before a discussion of the prioritization -- so, he has a spreadsheet of roadway projects, pathway projects, intersections, so he has that list and comments to the side. So, we have a month, two months to be able to study that and also to get a fuller understanding and, then, in this last session Mr. Lewis stepped up and reshuffled the deck, if you will, but he went through and it -- based some of his own -- his traffic experience, he said to me this is the prioritization and made those comments and made the case for it and so what came out of that was that recommendation , because we had an opportunity to look at each project, not just say, okay, what's the top ten, what's the top 12. Do we want to shuffle or would we shuffle one up or one -- or down and so it is an opportunity to do a studied review, Mr. Borton. Borton: Okay. That's helpful. Ballard: Thank you. Borton: Thanks. Bernt: Madam Mayor? De Weerd: Mr. Bernt. Bernt: As the newest member of this body I have a question just out of curiosity. What is -- what is your interaction with ACHD or ITD? Ballard: Professionally or through the Commission? Bernt: Through the Commission. Ballard: Well, because part of my practice is transportation law, but -- so Sean Martin is an ex-officio member, attends virtually every meeting and so to interact, if we are looking at a project, we can ask for some background, what are the policies on that, what would ACHD do or may do. He doesn't make the decisions, but with his experience he can explain the process of getting an issue before ACHD, the process of how it will be studied and reviewed. We didn't make a speed request to him, but like, for instance, signage, we have looked at a couple of situations where students -- or overcrowding -- or let's say exceed capacity of the street and the sidewalks, so he can explain the signage policies and what it would take, maybe, to get noticed out there. So, if I say he's a liaison that we can make a communication to him, I think that not necessarily is heard, but is noted, and he can carry that back to his people and to his supervisors and I think it gives the city -- I want to say a voice, but you're the voice. Meridian City Council Meeting Agenda March 6, 2018 – Page 154 of 605 Meridian City Council February 27, 2018 Page 9 of 71 Bernt: Right. Ballard: That gives us an opportunity to have one more dialogue with him as a member of ACHD. Bernt: Perfect. Thank you. Ballard: Thank you. De Weerd: Thank you. And thank you for your service. Sometimes transportation can be onerous in its detail and there is limited dollars and most of our roads are transportation corridors for not just our cars, but for everyone else's as well. So, it's -- it's a daunting task and we th ank you and the entire commission for the attention to detail that you give it. We appreciate that. C. FY2017 Audit Report by EideBailly De Weerd: Okay. Item 8-C is our fiscal year 2017 audit and I will turn this to our CFO and have him introduce Kevin. Lavoie: Madam Mayor, Members of the Council, again, first off I want to say thank you for allowing us to present to you the fiscal year 2017 audit report and the results. Today we have Kevin Smith, a partner of Eide Bailly, our independent audit firm, who conducts our annual financial audit for the city. So, before I invite him up here I just want to take 12 up seconds and say a quick thank you. Again, thank you, Mayor, for the leadership and -- with the team and thank you to the Council for actually getting us the staff that we need to make sure that we have a successful audit. You know, it might start in the Finance Department with establishing the procedures and the policies for the city to follow, but it's your 458 employees that actually executes the financial transactions, we just kind of help oversee it. So, I just want to say thank you for that opportunity to have the quality employees that we have. Without that we wouldn't be able to present to you a successful audit report. I don't want to take all of his thunder, but, again, I am happy to say that we have a good audit, just want to say thank you to everybody and thank you guys for the funding and with that I will go ahead and bring up Kevin to present to you the '17 results and just let you know the audit report will be available to the citizens tomorrow morning on the website. So, with that I will bring up Kevin. De Weerd: Good evening. Smith: Good evening. Thank you, Madam Mayor and Members of the City Council. I'm Kevin Smith, a partner with the accounting firm of Eide Bailly. There is a couple things we will go through tonight. Through the audit report itself. First of all, most important, we issued an unmodified -- or what's called a clean opinion on the financial statements and that's always the goal when -- when we start. And just also to note that there are other types of opinions that can be rendered, so it's always our goal to issue an Meridian City Council Meeting Agenda March 6, 2018 – Page 155 of 605 Meridian City Council February 27, 2018 Page 10 of 71 unmodified or clean opinion. Also in your report towards the back is a -- is a letter related to internal controls and we don't -- we don't audit for fraud, but we do assess the internal controls, the process and procedures that are in place and how they are being adhered to. We do procedures -- what we call walk-through procedures where we take transactions and we walk them through the system and prior to that we know what the process and procedures -- the written process and procedures are, so we are seeing that those transactions are being adhered to and those processes and procedures. We also have lengthy discussions related to the processes, procedures, the internal controls with management and those who are -- have access to the software system and to make transactions in that and we are happy to report that through the audit process we did not have any audit adjustments and we did not issue any management comment related to the controls or the processes that are in place. There were two items that we did note in a separate letter that are related to what we call past adjustments, because of the dollar amounts and the nature of those, management determined that they were not significant enough to record them and they were both related to a construction project, so what's referred to as retainage on those projects and so even recording them would not have an effect on your fund balance , it would have only affected your balance sheet by increasing your asset to your construction in progress and, then, your accounts payable and there was one in the Enterprise Fund and one in the General Fund, so those were -- those were passed and were not made. Fund balance. When you look at your financial statements, fund balance for both the governmental fund and the water and sewer funds, the Enterprise Funds, both had an increase in fund balance in the current year. As we looked at the budget to actual, the amounts that you budgeted at the beginning of the year and, then, amended that during the year, the actual -- your actual revenue exceeded your budgeted amounts and your expenditures were less than your -- your actual expenditures were less than your budgeted amount, so, then, having a positive outcome to your bottom line or to your fund balance. A couple projects that are going on. The things that we noted during -- during the audit and in the financial statement. In the General Fund, the fund balance includes approximately 27 million dollars of funds that are unassigned for future operations. The rest of the General Fund fund balance is reserved or assigned or committed to -- to something. The sewer and water fund has approximately 47 million dollars of unassigned funds and the rest of those funds are assigned or related or connected to future projects. With the continued growth that you have had, there is always a need to improve your water and sewer systems and that will be ongoing as you continue to have the growth that you have had and we -- we looked at the -- some of the graphs that were presented and your building permits and we saw increases in commercial, residential, multi-housing and so there is growth in all those areas and will continue to have that kind of growth . But with that, those improved facilities and your water and sewer, you also have improvements in your governmental fund related to your parks and recreation and those -- those areas. So, on September 30th there were projects in process of approximately 25 -- 29 million dollars that related to your water and sewer funds to improve or replace those -- the equipment and the wells and the lines. And also in your General Fund there was about 4.7 million dollars in -- in process of projects that related to your parks and improvements. And, then, also related to those projects to complete them, you have committed about 18.3 million dollars to Meridian City Council Meeting Agenda March 6, 2018 – Page 156 of 605 Meridian City Council February 27, 2018 Page 11 of 71 complete those projects that were in place and so that just gives you an idea of some of the growth or where some of those funds are -- are going. But with that we would like to also, as Todd mentioned, we would like to thank the staff, all those who help us in getting the information that we request. We know that we ask for a lot of information. They provide documentation, reconciliations of the accounts and, then, we ask more questions and they are very responsive. Everyone involved. And so we appreciate the time they put forth in helping us to be efficient during our audit process. And with that I will open it up to any questions that you may have. De Weerd: Thank you. Council, any questions? Well, I know your -- your staff always has high remarks from our staff as being very easy to work with and in the questions in seeking further information, always very kind about it. I met with one of -- a newer member and I found the questions very thorough and spot on . So, we appreciate that you continue to look at our finances and our financials and making sure that we are doing the right things. We have a great team. They not only have a watchful eye, they have an eagle eye and sometimes some might take offense to that eagle eye, but we know that's why we get a clean audit each year. So, thank you for working together with us to make sure we are doing what we say we are doing and should be doing . Smith: Thank you. De Weerd: Thank you. Todd, any closing remarks? Lavoie: Madam Mayor, Members of the Council, again, I'm going reiterate what Kevin states. His team has helped us over the last 15 years. Rita is our sole leader on our audit. She's been leading us for 20 years on the -- or 15 plus years on the audit. With her leadership, her guidance, she's kept us pretty straight, she's kept us where we need to go and without her leadership and the finance team and everybody else -- again, I would just extend, again, another thank you to her and everybody else . So, again, appreciate your help, appreciate your guidance. With that, again, thank you very much. De Weerd: Yes. Thank you, Rita. I'm sure you even teach our audit team a few th ings, too. So, thank you for joining us. Item 9-A is a public hearing on H-2017-0151. The applicant has requested a continuance and -- Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: Pardon the interruption, but with the completion of the presentation of the audit, I think it's appropriate -- De Weerd: Oh, we do need to accept it. Borton: -- take some action and accept the audit report and I would so move that we accept the audit report as presented. Meridian City Council Meeting Agenda March 6, 2018 – Page 157 of 605 Meridian City Council February 27, 2018 Page 12 of 71 Bernt: Second. De Weerd: I have a motion and a second to accept the audit report as presented. Any discussion? Mr. Clerk. Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea; Bernt, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. Item 9: Action Items A. Public Hearing for Harper Ridge Subdivision (H-2017-0151) by McMaster Limited Partnership, Located at 3885 E Copper Point Drive 1. Request: Conditional Use Permit Consisting of 124 Multi- Family Dwelling Units on Approximately 10.68 Acres in an Existing C-G Zoning District 2. Request: Preliminary Plat Approval Consisting of 16 Multi- Family Building Lots, 4 Common Lots and 2 Other Lots on 10.68 Acres in and Existing C-G Zoning District De Weerd: Item 9-A is a public hearing and the applicant has requested to continue to March 6th. I guess I will ask staff to -- to cite the request. Beach: Sure. Madam Mayor, this specific item and, then, actually, the one next to it, there was some timing issues there. They had a prior commitment at a hearing in another jurisdiction, didn't know what the date for that was going to be, and so they happened to be on the same evening as the hearings this evening at the City of Meridian, so he's requested that it be moved forward to next week, so he is able to attend. De Weerd: Okay. Why did they choose the other hearing to attend? Is there anyone here in the audience that is here for either Item 9-A or B? Well, Council, what is your preference on this? Cavener: Madam Mayor? De Weerd: Mr. Cavener. Meridian City Council Meeting Agenda March 6, 2018 – Page 158 of 605 Meridian City Council February 27, 2018 Page 13 of 71 Cavener: Maybe a procedural question for either you or Mr. Nary. Additionally, the applicant has the opportunity to introduce the project and , then, we hear from the public. I guess if the Council wanted to open the public hearing or Madam Mayor chose to open the public hearing, if we didn't continue it, how -- how does that work procedurally? Nary: So, Madam Mayor, Members -- Members of the Council, this is properly noticed, so you can open the public hearing. In fact, I think you need to open the public hearing to continue it to the next week anyway. You are certainly able to take testimony from the public. The problem is that all you will have, really, is the staff presentation and nothing from the applicants. So, the context of the comments may be lost, but considering the number of people in the audience -- and they may not all be available next week, but you can legally take the testimony, if you wish, it just may be awkward in trying to, then, backtrack once the applicant is here to address those specific concerns. But that's certainly within your purview. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: Madam Mayor and Josh, how are the dates for the hearing in Council established? Beach: Pretty quickly after -- after their application is submitted. We send them out a date. The applicant did reach out to us -- probably within about a week, but the clerk's office does a pretty good job of sending out notices pretty quickly once we establish a date and so we weren't able to just move the date. It had already been established and notices were already sent out for both of the -- both of the projects when they notified us that they would like it to be continued, so -- did that answer your question? Palmer: Madam Mayor, if I may? So, we tell them when the date is going to be? They don't say, hey, I'm available, if we can have the public hearing on such and such a date? So, it's understandable why. But it was a week after we let them know what the date was before they expressed any concern? Beach: I would defer to the clerk to answer that. Coles: Madam Mayor and Members of Council, Council Member Palmer, to answer that, it was shortly -- it was shortly thereafter, yes, when we established these dates -- or this date I should say, both of these applicants -- it was right after -- within that week period that we had sent the publication -- asked if we could move the date and at that point to move the date would be to republish and renotice and we have got two publications, essentially, happening with one on this date and one the next date. So, after we published is when we entered that period of continuance request. It was shortly thereafter, but we had already passed that timeline to pull the publication as it were. Meridian City Council Meeting Agenda March 6, 2018 – Page 159 of 605 Meridian City Council February 27, 2018 Page 14 of 71 De Weerd: So, we had already published? Coles: Correct. De Weerd: Is there not a way we can put on our agenda, so that people know, as well as NextDoor, that this has been requested to continue? Coles: And I might ask for Mr. Nary's help in terms of what we can -- what we can and can't put on the agenda, but I will say for Harper Ridge specifically, we did publish it on NextDoor the continuance request. De Weerd: Mr. Nary, is that a possibility to put that on our agenda? Nary: Madam Mayor, Members of the Council, you could certainly put that in your agenda. I guess, really, the message is is what you -- what do you want to communicate to the public, because if you notice that the request has been granted -- or requested, are you telling them to come or not to come? Because if they don't come on the presumption that it will be granted and it isn't, then, they will have missed their opportunity. So, that -- and we have always been apprehensive in trying to notice that, because, again, I don't know what the outcome is going to be and so we have always suggested to folks if they need -- if they really want to come they need to show up in case the decision is not to grant that. If the Council wants to make it an action that one continuance will be granted routinely, then, that's a better way to notice it up to the public, so we will know we are not going to hear it and it will be moved to another date. But that's a -- that's a bigger question and so, yes, you can do it, but it might send the wrong message and people still may not show up and thinking that nothing is going to happen, so -- Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: It doesn't do anything to help tonight's meeting, but it seems though there should be some process where we ask the applicant if they are available before we publish anything for future meetings. They could be out of the country. I mean there are a lot of really good legitimate reasons for not being able to make it and just assuming that just because we post it and notice it, that they are going to drop everything and be able to be here is very presumptuous and I don't know if somewhere in the process we can ask them first, you have 24 hours to respond. Are you available on this date? At least give them that opportunity to say yes or no. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Meridian City Council Meeting Agenda March 6, 2018 – Page 160 of 605 Meridian City Council February 27, 2018 Page 15 of 71 Palmer: I agree. I think tonight, you know, we should definitely hear from the public, but that if at all possible going forward, whether it's policy or if it's a codified process, where we need to adjust to be able to facilitate not the inconveniencing of the citizens this way and they also won't be hearing from the applicant with many of their concerns, if they have any -- maybe they are all supporters of whatever it is -- it puts us in an awkward spot that's really nobody's fault that could be solved if we are able to make this adjustment. De Weerd: Both these developers I will say know the process and the scheduling. These are not first-time developers. So, I think they know it is an automatic -- in fact, it's almost presumed that it will be. So, I -- I think there is onus on -- on the applicant as well. I guess the question here is to take testimony without hearing from the applicant if there is any changes might necessitate those that are here to com e back to make sure that something hadn't changed. So, we -- we can accept public comment, but it -- it is without the presentation from staff and the applicant . Staff could present, but, again, it's -- it's on the basis of what we have, so -- Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: So, basically, what you're saying is we would have to be making a decision based on information that we don't have at present. So, we can either continue it or make a -- possibly -- De Weerd: Mr. Nary. Nary: Madam Mayor, I guess that wasn't actually a question from Council Member Milam, but you cannot make a decision without the applicant her e. They do have an opportunity to provide testimony, present their project, and provide any rebuttal to whatever statements are made. So, you will have to continue it, it's just whether or not you want to take testimony tonight from folks who can't come to next week , knowing -- they knowing full well it is maybe out of context and it may not be relevant , depending on what the applicant may say or may be responsive to, but if they can't come again this would be their opportunity to be heard. De Weerd: Well, it would appear to let staff present this and -- so, maybe I should start by saying who cannot come back on March 6th? Okay. Yes. I -- I can't -- I can't take comment off the record. But what we will do is -- Council, if -- if there is no opposition, we will have staff present this and anyone who wants t o provide testimony and comment will be invited to do so, knowing that we will have the applicant next week as well. So, Josh. Beach: Pardon me just a minute, Madam Mayor. Meridian City Council Meeting Agenda March 6, 2018 – Page 161 of 605 Meridian City Council February 27, 2018 Page 16 of 71 De Weerd: Josh, while you look that up, the comment that the applicant has continued this a couple of times, has there been a basis for that? Was that at Planning and Zoning? Coles: Madam Mayor, I think I might be able to -- De Weerd: Mr. Clerk. Coles: -- answer that better than Josh can or he might be able to supplement what I say. I don't know about the -- the third -- three times continued. This was set on our February 6th agenda. Kind of. That was the meeting, if you recall -- this was one of those items that the notice actually failed to go out, so it was on the agenda, but I there was no notice, other than the agenda, that this was going to be on. So, we couldn't have the hearing at all on that date . Our notice didn't go out. So, I reached out to the applicant and asked about this particular date before we set the date for February 27th and the applicant at the time indicated , yes, that would be okay. We wanted to get, obviously, on as quickly as possible. De Weerd: Oh, that's different. Coles: Yeah. So, that's -- that may answer I think some of that question. I don't know if there were any other circumstances surrounding different dates, but that's what I'm aware of. De Weerd: So, the first time was our fault. We did not get all of the notices sent out, so we couldn't have a public hearing. So, we apologize. We understand people have to rearrange their lives to come down here and our apologies for that. Beach: Do it this way -- Madam Mayor. Just a second. Okay. This is an application for a conditional use permit for 124 dwelling units in a C-G zoning district and for a preliminary plat consisting of 16 building lots, four storage lots, and two common lots on approximately 10.68 acres of land. The site is located at 3885 East Copperpoint Drive. Moving down here. The history -- a little history on this project. This property was annexed in 2002 as part of the Sutherland Farms Subdivision. The Comprehensive Plan future land use map designation for the property is mixed use regional. The applicant, like I said, is requesting a conditional use permit for a multi-family development in the C-G zoning district as a requirement of the UDC. As I said, it's 424 dwelling units in 16 structures on approximately 10.68 acres of land. The units consist of one, two, and three bedroom units. There are some specific use standards in the UDC specifically for multi-family developments. The applicant's project appears to generally comply with those. There are a couple of minor things they will have to correct that we will catch with the certificate of zoning compliance. Mostly the central mail box directory map, things like that. The landscape plan will have to be modified slightly to meet city code. Moving on to parking, multi-family developments off-street parking is required in accord with the UDC. It requires t wo parking spaces per dwelling unit, with at least one of those in a covered carport. Based on 124 units, one, two, and Meridian City Council Meeting Agenda March 6, 2018 – Page 162 of 605 Meridian City Council February 27, 2018 Page 17 of 71 three bedroom units, a minimum of 238 parking spaces are required, of which 124 are required to be covered. The applicant's proposal is for 248 and for 128, which exceeds the UDC requirement by 14 spaces. Like I said, they are also proposing a preliminary plat, which consists of 16 residential building lots, four common lots, and two other lots on 10.68 acres of land. The smallest lot in that configuration is 11,514 square feet and an average is 20,183 square feet. Access is proposed off of East Copperpoint Way. Two access points. And I will show you an exhibit and a map, so we can visualize that here in just a second. A traffic impact study was not required per ACHD. As I mentioned, there is several minor things the applicant will have to correct with their landscape plan. Typically, a ten percent open space is required. The applicant is proposing approximately 13 percent open space. That will consist of common areas -- amenities also proposed are a clubhouse, swimming pool, a tot lot and to allow for a 50 by 100 area to be added as an amenity as well. The Ridenbaugh Canal runs along the southern boundary of the site. Because the centerline of the ditch lies on the property line and it's a very large drain, the applicant requests a waiver, which requires all irrigation ditches, laterals, canals, drains to be piped and City Council has the ability to waive due to larger capacity. A six foot tall fence -- open vision fencing, having 11 gauge two inch mesh or other construction equivalent, and ability to deter access as required along the Ridenbaugh Canal. Sidewalks are required to be provided within the development. The applicant shall provide detached sidewalks along the entire East Copperpoint Way frontage of the property and detached sidewalk along South Knapp Avenue. So, getting to the exhibits here, so you can see where we are actually talking about. I'm not sure why the exhibit map is not in there. But this is in the Silverstone development on the south side, just north of Sutherland Farms. So, Cloverdale would be further out here onto your -- the right or to the east and this drive access here, public road, goes down into the Sutherland Farms development and, then, continues up this way to the Silverstone office park. This is a proposed preliminary plat with 16 building lots and associated common lots. The landscape plan shows that they do exceed the landscape requirements for the -- for the subdivision and for the specific use standards set forth in the -- for multi-family developments. They have provided some elevations or rendering showing what the buildings may look like. Again, some of this will be -- have to be finalized with the architectural standards manual at the design review. Don't have a lot of detail as far as -- as some of the materials, but it will be further refined, making sure that it meets the architectural standards. I have some color renderings. With that, Madam Mayor, I will stand for any questions you have. Staff is recommending approval and you have approval from -- a recommendation of approval from the Planning and Zoning Commission as well. De Weerd: Thank you, Josh. Council, any questions for -- Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: Just to maybe echo your comment or the comments of other Council Members. In light of the fact that this -- this application is getting continued and, Josh, you were Meridian City Council Meeting Agenda March 6, 2018 – Page 163 of 605 Meridian City Council February 27, 2018 Page 18 of 71 kind of -- kind of having to summarize the staff report on the fly, because you know we aren't able to necessarily take action today, but for the purpose of ensuring some convenience for some members of the public that -- that can't re-appear on the 6th -- in a perfect world the greatest value is having the public comment at the same time and immediately following the applicant's comments. So, those of you who are able to come back, please, do so. That is by far the best time to provide your public testimony and -- and hear the response from the applicant as well with any up-to-date changes. So, if there is an ability to testify again on the 6th or at a later day, please, do so in light of today's somewhat summary process. Beach: Let me show some context here that's -- De Weerd: Yes, please. Beach: So, Madam Mayor, if I just -- may give you a little more context. So, this -- this here, where the hand is, is the Silverstone office park. This project here directly to the -- to the east of this is the Movado and Movado Greens and Silverstone apartments project. Sutherland Farms and Muir Woods are to the south, just for some context. Like I said, it is zoned C-G, test of the Silverstone project, and we do allow for multi- family projects to apply for a conditional use permit and if it has a C-G zoning and that's what the applicant has done. De Weerd: I apologize. We are trying to get the record up here. So, who would -- I guess I would just -- I know people might have signed up , but I will just invite you forward if you would like to provide testimony tonight. Yes, sir. Good evening. If you will, please, state your name and address for the record. Nielson: My name is Robert Nielson. I live at 3508 East Quinn Drive, Meridian. De Weerd: Thank you. Nielson: I have some problems with this project, but what I would like to suggest instead is a change in process. The original notification for this project for the P&Z hearing was held during Christmas week and we didn't get very many people attending, because they weren't available. We now find a notice on NextDoor saying that there may be a continuance or there has be en a continuance. There are a lot of people that are interested, most of whom are not here today. Now, if you decide to grant a continuance to next week, that's -- I guess that’s fine if that's what the current process may be, but I would like to suggest that a more appropriate process might be to postpone the continuance for two weeks or more, so that the public within 300 feet can be notified about the new meeting, so that we can get the interested parties here, rather than rely on NextDoor, word of mouth, to try and let people know, hey, by the way, it wasn't tonight, it's going to be next week. So, with that I'd like to just stop and ask that you consider a change in process or make the continuation a little longer, so people can be notified appropriately, so they can attend. Thank you. Meridian City Council Meeting Agenda March 6, 2018 – Page 164 of 605 Meridian City Council February 27, 2018 Page 19 of 71 De Weerd: Thank you. Good evening. If you will, please, state your name and address for the record. Stalcup: My name is Brian Stalcup. I live at 3772 East Rajja Drive in Meridian. De Weerd: Thank you, Brian. You want to pull that mic over? Yes. Thank you. Stalcup: Perfect. I want to take a minute to reflect on where we started tonight. We had some -- some comments from the historical committee and they did a great job talking about kind of where -- some of the things that are changing in the town and some of the things they are doing to preserve that. I moved here from the opposite end of the country and I have to say I have been to all but three states and this is the best one yet. That being said, I remember kind of the reasons why I left some of the places that I was before, which is kind of what brings me here tonight. They sprinkled in very high density housing in places that it just doesn't seem to belong, places a lot of burden on the residents. I'm particularly concerned about this one, because I have not only kids in the schools, but I live to where these people's balconies are going to be probably hanging over into my yard and I think that that is terrible . The map doesn't really do justice what -- what's actually going to happen. So, this property -- I don't know if everybody has seen it, but if you -- if you go to the location between -- if you know where the Citibank is, it's between Citibank and Ridenbaugh Canal. It's much smaller than -- than it looks on the map. On the map it looks like some 500 acre plantation, but it's really not that, it's a very small piece spritz in among some other commercial-type construction. Copperpoint is a very narrow road that has two 90 degree bends in it coming off of Knapp and for -- I would imagine everybody here has been on Eagle Road in the morning and you may recognize that is terrible. The southeast corner there where Movado is under construction is going to impact that area pretty dramatically I would say, based on that there is nearly 700 dwellings there. This adjacent project is going to be an additional 124 and as far as the traffic flow goes, we have -- excuse me. There is very limited options. You have -- you have Overland and you have -- you have -- which you have Copperpoint that dumps out on and, then, you don't really have another way to go the other direction without turning round and cutting through either Muir Woods or Sutherland Farm and when you do that that doesn't sound like too big of a deal, because it is -- it is a public street. Yes, that's true. But you are going to encourage that type of behavior, because there is no other way to make the turn coming out of there. So, when you come back through there you're not just going through some neighborhood streets, you are going to go right past a park, right across the bridge, you're going to go past a pretty high traffic area right during rush hour where there is lots of kids out there and it's just a big disaster. So, the traffic piece and the fact that there is no traffic study required, I have to wonder is that in consideration of the other items that are happening on the adjacent properties, because it seems like there is quite a lot going on over there and it might warrant that. We have Power Engineers, we have -- immediately across we have Citibank. We have another -- another few other fairly large high traffic places that -- to try to see all those folks try to pile onto that little tiny road to either go east on Overland or try to get back to Eagle or more to the freeway is just going to be I think a lot more than -- than maybe the map even -- even dictates. I Meridian City Council Meeting Agenda March 6, 2018 – Page 165 of 605 Meridian City Council February 27, 2018 Page 20 of 71 do the travel every day and I have to say it's -- it's quite a burden on everybody down there. So, I appreciate everybody's time and I really appreciate getting a chance to share some of my concerns, which are mostly around the traffic patterns and kind of changing the plan for what the property was used for. So, I appreciate that. And I will do my best to come back on the 6th. De Weerd: Thank you so much for your testimony this evening. Stalcup: Thank you. De Weerd: Any questions from Council? Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: One quick question for you and I apologize if you did say -- what would be your preferred use for the property? Stalcup: The adjacent properties have kind of similar -- similar small business uses right there across from Citibank, so anything that would have -- have small business, nonresidential type area that would limit the amount of traffic and also discourage street parking, because that road is so narrow, but I think it would be -- it would be nice to see some -- some other type of businesses that are similar to what's already there in place. I think that would be great. Palmer: Thanks. Stalcup: Thank you. De Weerd: Okay. Any further questions from Council? Thank you. Stalcup: Thank you. Appreciate your time. De Weerd: Okay. Any further testimony? Yes. Ballard: Madam Mayor, Council Members if I may be recognized. My client is Reverend John Mascroft of the Apostolic Bible Church. He just wanted it noted that he will return on the 6th and by appearing he's not waving his opportunity to comment , at the risk of cutting my nose off, I just wanted to clarify that he would like to come back and have the opportunity to put it in context and speak with the developer . So, with that I just was asking for the permission to return. De Weerd: Oh, absolutely. You can always return. Ballard: Okay. Thank you. Meridian City Council Meeting Agenda March 6, 2018 – Page 166 of 605 Meridian City Council February 27, 2018 Page 21 of 71 De Weerd: Thank you, sir. Okay. Additional testimony? Okay. We will -- I'm sorry. Did someone raise their hand? We will hear this again next week and so we apologize again for the inconvenience and -- but look forward to seeing you next week. Council? Cavener: Madam Mayor? De Weerd: Yes, Mr. Cavener. Cavener: Madam Mayor, I move that we would conti nue the public hearing for Harper Ridge Subdivision, H-2017-0151 to March 6th, 2018. Milam: But not later? Little Roberts: Second. De Weerd: I have a motion and a second to continue this item 9-A to March 6th. All those in favor say aye. Milam: Madam Mayor? Cavener: Madam Mayor, just maybe a question for everybody about the date. De Weerd: Okay. Cavener: Sorry. One of the pieces of testimony that we did hear contemplated continuing to a later point in time, so that we could properly notice it -- renotice it. I didn't know if that was something the Council has an appetite for or if we just wanted to continue it to the date requested by the applicant. De Weerd: Council, any preferences? I guess for those who -- requested to continue, may have had the impression it would be next week. To do it two weeks out might be awkward. I don't know. Council, any opinions? Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: I -- it's always just continued without renoticing and publishing and all of that when a continuance comes and it is incumbent upon the applicant or members of the public to -- and through NextDoor to spread the word and share the new dates , so I'm fine with doing that. De Weerd: Yes. We will ask the residents that are here, please, share it with your neighbors and let them know that we will be hearing this next week, so -- and if need to, we can always continue it another week. Okay. Thank you so much. Meridian City Council Meeting Agenda March 6, 2018 – Page 167 of 605 Meridian City Council February 27, 2018 Page 22 of 71 B. Public Hearing for Gramercy Vacation (H-2018-0010) by Kent Brown located at 1715 S. Wells Avenue 1. Request: Vacate a City of Meridian Water and Sanitary Sewer Easement located on Lot 5, Block 1, Gramercy No. 1 Subdivision De Weerd: Okay. Item 9-B, also a public hearing H-2018-0010. It's a public hearing for Gramercy Vacation. This, too, has been requested to continue and, Mr. Clerk, I imagine this was continued because of the public noticing -- no? Coles: This was not one of the items, Madam Mayor. De Weerd: Okay. So, Josh. Beach: Madam Mayor, this -- this is -- I believe the applicant is at the same Nampa hearing as the previous project. Same situation and happened about the same time. We sent out the notices and, then, once we published they asked it to be continued or to change the date, in which case we had already posted in the paper and so they are asking for it to be next week so they can attend. De Weerd: Is there anyone here in the audience for this item? Okay. Seeing none, Council, this has been requested to continue until next week. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: I move that we continue H-2018-0010 to March 6th, 2018. Bernt: Second. De Weerd: I have a motion and a second to continue Item 9-B to April -- or March 6th. All those in favor say aye. All ayes. MOTION CARRIED: ALL AYES. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: When these come back -- and this one in particular, the applicant will probably get some direction that one of the earlier comments to provide in their presentation is the explanation -- maybe in a more detail on the continuance and what might have been more critical in Nampa than what is being addressed here; right? If it's a matter of Meridian just grants continuances willy nilly, we don't do that at the expense of the Meridian City Council Meeting Agenda March 6, 2018 – Page 168 of 605 Meridian City Council February 27, 2018 Page 23 of 71 public who plan on attending and -- at least it would be nice to hear that explanation. There must be a dandy good reason. We will hear that next week. C. Public Hearing for Linder Mixed Use (H-2017-0095) by Trevor Gasser, Located at 5960 N. Linder Road 1. Request: Annexation and Zoning of 5 Acres of Land with a C-C Zoning District De Weerd: Thank you. That's a good point. Okay. Item 9-C is the public hearing for H-2017-0095. I will open this public hearing with staff comments. Allen: Madam Mayor, Members of the Council, the next application before you is a request for annexation and zoning. This site consists of five acres of land. It's zoned RUT in Ada county and is located at 5960 North Linder Road, which is just south of West Chinden Boulevard. There is no previous application history on this property, but there was some changes from the original application that was submitted for this site . It included a rezone application for the two adjacent parcels to the south , which have since been withdrawn from this application and the concept plan originally depicted multi-family residential and townhomes on the rear portion of this site , with commercial pads fronting on Linder Road. The Commission requested the applicant change the development plan to move the residential component , which the applicant has done. The Comprehensive Plan future land use map designation on this site is mixed use community. The applicant proposes to annex and zone five acres of land with a C-C zoning district, consistent with the future land us map designation of a mixed use community for this site. The applicant has submitted a conceptual development plan that depicts two pad sites that are less -- that are a little less than one acre each fronting North Linder Road, a north-south driveway and a 7,000 and a 10,000 square foot building with an outdoor plaza area between the two and associated parking on the r ear three acre portion of the site. The applicant has a potential tenant that would like to develop a dance studio and event center for dance recitals and performances at the rear of the site. Direct access via North Linder Road is not proposed. However, if in the future when this site develops if access is not available by a north-south backage road paralleling Linder Road, an access via Linder may be needed. In this case staff recommends it be a temporary access until such time as access is available from the properties to the north and south. The reason for this is so that the accesses on Linder are spaced out at a little bit more when they are so close together. At that time the access would be removed. Cross-access ingress-egress easement is required to be provided to the properties to the north and south for access to the site and interconnectivity. There are no pedestrian walkways depicted on the concept plan along the north-south backage road that separates the commercial retail uses from the arts and entertainment uses. Staff recommends a walkway is provided on one side of the driveway for safe pedestrian access and connectivity. Conceptual building elevations were submitted as shown for the commercial structures fronting on Linder Road that depict one story buildings with stucco , horizontal -- horizontal siding and brick and stone veneer accents. Concept elevations were also submitted for the event center Meridian City Council Meeting Agenda March 6, 2018 – Page 169 of 605 Meridian City Council February 27, 2018 Page 24 of 71 and that's shown there on the right. Proposed to be at least two stories in height and CMU as the primary building material. All structures are required to comply with the design standards listed in the UDC and in the architectural standards manual. The Commission did recommend approval of the revised plan and the development plan. Trevor Gasser testified in favor of the application . He is the applicant. Sally Reynolds testified in favor and read a letter from Greg Reynolds. There was no one that provided testimony in opposition or commented on the application. Written testimony was received from Trevor Gasser, the applicant, in response to the staff report and, then, there was some additional folks that testified during the first go around on the hearing before the concept plan was revised . Those folks were Justin Carpenter, Jeremy Evans, Karen Gallegos, Sally Reynolds and a petition signed by adjacent homeowners opposing the development. The key issues -- at the last hearing in favor of the revised plan. The Commission did make a change to the staff recommendation. They included a requirement for a pedestrian walkway to be provided from the sidewalk along the north-south backage driveway to the entrance of the building proposed on the east side of the site and that's the dance studio and the event center. There are no outstanding issues for City Council and there has been no written testimony received since the Commission hearing on this. Staff will stand for questions. De Weerd: Council, any questions for staff? Okay. Is the applicant here? Thank you for joining us. If you will, please, state your name and address for the record. Gasser: Yes. My name is Trevor Gasser with TMEG Properties. Business location is 74 East 500 South, Suite 200, in Bountiful, Utah. De Weerd: Thank you. Gasser: Madam Mayor, Council Members, thanks for this opportunity to present my project to you tonight. Sonya did a good job on explaining what I'm trying to do here. I just wanted to go a little more in detail on what happened prior to tonight . So, I -- I came in on the first meeting -- Planning and Zoning meeting with the entire parcel that is shown of eight acres and five acres of that I was trying to do multi -family, 117 units, and, then, retail pads along Linder -- that front Linder and I had an outcry of the residents not liking the multi-family that I proposed and the planning commission felt like we needed more multi-family in Meridian, but not at this location and so I went back to the drawing board and tried to figure out something that would work for myself and for the residents. I had another neighborhood meeting with the residen ts and showed them this plan and didn't have any opposition at that point in time and so, anyways, I have a tenant that is looking to do a dance studio on this back three acr e portion. I dropped the -- the parcel to the south and just left that. It was already zoned L-O and I have a potential preschool daycare that's going to take that 1.83 acres in the front there and, then, I will develop the other parcels with office . The dance studio wants to do a dance studio and, then, have an events center to hold dancer recitals, that they feel like is much needed in Meridian. I feel like I -- I have worked with the residents and heard what they said and I have tried to comply with the zoning requirements and I hope you Meridian City Council Meeting Agenda March 6, 2018 – Page 170 of 605 Meridian City Council February 27, 2018 Page 25 of 71 guys approve it tonight and I will just ask if you guys have any comments or questions that I can answer. De Weerd: Thank you very much. And appreciate you walking us through the history of your application. Gasser: Sure. De Weerd: Council, any questions? Bernt: Madam Mayor? De Weerd: Mr. Bernt. Bernt: I don't have a question per se, but a comment. Trevor, you know, awesome job. Awesome job on listening to the residents. Awesome job listening to Planning and Zoning and coming up with a project that makes sense for that area . So, I just want to say Kudos to you and your team and for what you did. Just congratulations and thank you. Gasser: Thanks. I appreciate it. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: So, will the development of this site that's before us, the annexation, be accessed with the parallel backage road that's depicted here? Gasser: Correct. Borton: Okay. So, it won't need direct access to Linder? Gasser: No. I mean, hopefully, not. If my proposed development develops to the south, then, no, I will not be taking direct access off of Linder unto this parcel. Does that makes sense? Borton: It does. Madam Mayor? And I don't know -- maybe, Mr. Nary, is that a condition of annexation that the access come from a back age road and not from Linder direct. I mean there is not a development agreement before us, but -- De Weerd: I believe there is an access just where it stubs to the north. Gasser: Yeah. So, I would be planning on trying to work with the developer of the WinCo site -- Meridian City Council Meeting Agenda March 6, 2018 – Page 171 of 605 Meridian City Council February 27, 2018 Page 26 of 71 Borton: Right. Gasser: -- to gain access. I think, basically, right there is where they are showing an access point off onto Linder and so it -- you know, it will connect right there. Borton: Madam Mayor. Am I missing something? Is the road to the south, though, to be built by you? Gasser: Yes. Borton: Yeah. I mean that's your access. Gasser: Correct. Borton: At least. Gasser: Yeah. Borton: Okay. It sounded like there was comment about a necessity of direct lot access to Linder temporarily until a southern access is available, but you are the southern access. Gasser: I am. Borton: Okay. Gasser: I don't own the property yet. I'm in the process of purchasing it and developing it, so if the rare chance that it didn't get developed, then, I would need to take access off of Linder onto this site. But I don't foresee that happening. Bernt: Madam Mayor? De Weerd: Mr. Bernt. Bernt: Trevor, have you -- have you spoke with the -- the developer to the north? I mean are you -- Gasser: I have not yet. Bernt: Okay. Gasser: Yeah. I mean I have been kind of watching as to what's going to happen there, because it is, you know, vital to my development, you know, to have that traffic and to have the WinCo development go through. That -- that is a big -- that would be a big help to my development, obviously. Meridian City Council Meeting Agenda March 6, 2018 – Page 172 of 605 Meridian City Council February 27, 2018 Page 27 of 71 Bernt: Okay. De Weerd: Okay. Any further questions? Bernt: Madam Mayor? De Weerd: Mr. Bernt. Bernt: If -- if something, you know, changes with the property to the north, whatever the case, I'm just hypothetically asking -- Gasser: Sure. Bernt: -- this question, do you have -- do you see a problem with your development, you know, with that access to the north, if that -- something may go sideways? Gasser: That wouldn't help, you know. I will be honest. I'm relying on having good access off of my north -- the north portion of my property. You know, I mean access is everything for retail tenants and I'm trying to develop the two front pads. I don't speculate and so I'm waiting until I have leases signed with tenants before I build those -- those structures and so, you know, as far as a marketing point and -- you know, I -- tenants want good access. So, it is important to me. Bernt: Madam Mayor, further -- De Weerd: Mr. Bernt. Bernt: So, would you be able -- in your mind would you be able to continue with your project if and -- you know, if you don't have access to the north? Gasser: Yes. I think I can make it work, but it will be more difficult, you know, just as far as marketing my project, you know. I mean to have access on both sides -- I went to ACHD and asked if I could put the access road in the middle of the two properties and they said, no, that's going to be too close to the access that we already have for the WinCo development and so they said, no, we want you to keep it on the south side of the property that you are working on as well. So, that's why I have left it there. If not, I would have moved it to the middle and tried to have it in between both parcels. Does that make sense? Bernt: Yeah. Nary: Madam Mayor? De Weerd: Mr. Nary. Meridian City Council Meeting Agenda March 6, 2018 – Page 173 of 605 Meridian City Council February 27, 2018 Page 28 of 71 Nary: Madam Mayor, Members of the Council, to answer Councilman Borton's question earlier, because there is no development agreement here, we have no conditions upon annexation. So, really, all that's been requested is simply an annexation of this parcel with this zone. There is no plat attached to it, so there is no access that's being discussed or being proposed at the moment , so you will have an opportunity to discuss that at a preliminary plat. But, again, any restrictions or desire for backage road or whatever, if that's the Council's desire, would have to be in a development agreement up front. Otherwise, all you're -- all you're left with is whatever is allowed in the C-C zone and, then, really, an access question about the location in relation to whatever else is available. I think in our code it does require Council approval to have access to the arterial. So, we will have that conversation again, it's just if the backage road is an issue of concern, that would be the only way to assure that. De Weerd: Okay. Thank you so much. Gasser: Thank you. Coles: Madam Mayor, there were two sign-ups this evening, neither of which wanting to testify. Kelly Watkins in favor of the project and Doug Stewart in favor of the project and that was all. De Weerd: Okay. Is there any further testimony? Okay. Council? Allen: Madam Mayor, may I interject, please. Regarding the discussion about a development agreement, staff is recommending a development agreement for this site. The provisions are included in Exhibit B of your staff report. So, I just wanted to clarify that. It ties the applicant to this development plan. Borton: That makes sense. Allen: And there are provisions in that agreement for access to the site also. Borton: Madam Mayor? And to the provision that speaks to access, it says north and south. Is the -- not to nitpick on a word, is it and or or? For example, if there is access available to the south, is that sufficient to eliminate direct access to Linder? Or does it need to be -- Allen: It can be either, Councilman Borton. Borton: Okay. Madam Mayor, there was another proposed condition and I don't know if the applicant had any concern with it, but it was in regards to the pedestrian connectivity. Okay. Forgot to ask. I apologize. Okay. De Weerd: Okay. Anything further? Okay. Any final remarks? Thank you. Borton: Madam Mayor? Meridian City Council Meeting Agenda March 6, 2018 – Page 174 of 605 Meridian City Council February 27, 2018 Page 29 of 71 De Weerd: Mr. Borton. Borton: It sounds like the recommended conditions that would go in the DA would provide some sideboards on the future pla t that would come. That would address some of the issues of access and tie them somewhat to this that's depicted; correct? It's not just an annexation blind. Allen: Madam Mayor, Councilman Borton, it absolutely ties them to this development plan and has specific provisions for access. Borton: Okay. Allen: And/or, Councilman Borton. And/or. North or south. Borton: All right. Thank you very much. Allen: You're welcome. De Weerd: Yes. Gasser: Want me to restate? De Weerd: Just state your name again for the record. Gasser: Trevor Gasser. Sonya, but that development agreement will have something in there that says that I have -- I can pull a temporary access if needed. De Weerd: Yes. Gasser: Okay. Perfect. De Weerd: It's always good to clarify; right? Okay. Council, any further information needed? If not, I would entertain a motion to close. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: Excuse me. I move that we close the public hearing on Item H-2017-0095. Milam: Second. De Weerd: I have a motion and a second to close public hearing on 9-C. All those in favor say aye. All ayes. Meridian City Council Meeting Agenda March 6, 2018 – Page 175 of 605 Meridian City Council February 27, 2018 Page 30 of 71 MOTION CARRIED: ALL AYES. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: I would move that we approve Item H-2017-0095 to include the DA provisions as recommended by staff and clarified in today's comments, to include the walkway as well. The pedestrian walkway that's been referenced. And the applicant's in agreement. Milam: Second. De Weerd: I have a motion and a second to approve Item 9-C, to include the items discussed with the pathway, the temporary access, and the backage road. Any further comments? Mr. Clerk. Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea; Bernt, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. D. Public Hearing for Timberline Subdivision (H-2017-0140) by Bailey Investments, LLC, Located at 655 and 735 West Victory Road 1. Request: Preliminary Plat Approval Consisting of 59 Single Family Residential Lots and 8 Common Lots on 17.3 Acres of Land in the R-8 Zoning District De Weerd: Item 9-D is a public hearing for H-2017-0140. I will open this public hearing with staff comments. Beach: Madam Mayor, Members of the Council, this project before you this evening is the Timberline Subdivision. It is an application for preliminary plat. The site consists of approximately 17.3 acres of land, which is currently zoned R-8, located at 655 and 735 West Victory Road. The history on this one is in 2013 the property was annexed and zoned as part of a city-initiated annexation from RUT to entirely R-8. The Comprehensive Plan future land use map designation for this property is medium density residential. Just for clarification's sake for right off the bat, to fit it and make it look bigger, north is to the left, just for orientation sake. So, the proposed plat consists of 58 building lots, seven common lots, on 17.3 acres to stay zoned R-8. Gross density of the subdivision is 3.4 dwelling units -- 3.41, excuse me, dwelling units per acre. The average lot size is 8,490 square feet. All of the proposed lots comply with the Meridian City Council Meeting Agenda March 6, 2018 – Page 176 of 605 Meridian City Council February 27, 2018 Page 31 of 71 dimension standards of the UDC. In the existing recorded development agreement for the subject property it requires that all of the lots that are immediately adjacent to the Kentucky Ridge Subdivision, which Kentucky Ridge Estates Subdivision is here you can see in the text. So, it requires that all of the lots that abut be 10,000 square feet. They are. A phasing plan is presented by the -- the applicant. It indicates the first phase of the development will come from the south and the second phase will include the Victory Road frontage. In an effort to ensure that pedestrian connectivity in the area occur s sooner than later, staff is requiring the applicant to construct the landscape buffer and sidewalk along West Victory Road with the first phase of development. Access to the property is proposed for this site via one access to Victory Road and a stub to the south to meet up with South Bear Claw Avenue. The applicant is also proposing an additional stub street to the parcel to the east that will connect to a future development. Sidewalks are required along all public streets. As I said, the applicant is proposing to construct a five foot wide attached sidewalk along internal streets and a five foot detached sidewalk along the entire frontage of West Victory Road. There are several lots that are encumbered by an existing easement . Any existing utility mains crossing the property that are no longer in use or needed must be abandoned and any associated easements will need to be released or relinquished. The minimum for -- percentage for open space for development five acres or larger is ten percent. As I said, this is a 17. 3 acre parcel, so 1.73 acres of qualified open space is required. That is what the applicant has presented this evening, so they meet that requirement. All developments consisting of, like I said, five acres or more are also required to provide amenities and this due to the acreage only requires one amenity. The applicant has indicated that they are going to provide a covered picnic area for the development. As you can see here this is the landscape plan. On this graphic Victory is to the north and, then, the project comes further south. The last page of the landscape plan shows a large common lot in the southeast corner. There are some conceptual building elevations provided by the applicant. Building materials appear to be a mix and variety of wood siding, cultured stone and/or masonry with architectural shingles. As I said, Commission did recommended approval of the project. Summary of the public hearing was the applicant Penelope Riley is in favor. We did receive written testimony from Dustin Hilgert, who also commented in opposition at the public hearing. Myself Josh Beach was the staff that presented the application, as well as comments from Bill Parsons. Some key issues of discussion of the public testimony were density of the development and the quality of homes being used in the exhibits. Questions as to whether those would be the actual homes built. The issues of discussion by the Commission were questions about irrigation. A question came up from the public testimony about sufficiency of irrigation water for the project. Additionally, the number and location of amenities was another concern, as well as location of the open space for the development . Going back to the landscape plan, a couple of the landscape open space lots are adjacent to Victory Road and there were questions about the appropriateness of that. In the previous hearing the applicant has since revised their plan, but it showed -- it showed the lot here on the southeast corner as open space and also showed a road being stubbed and this would have been required to be a turnaround. That's no longer the case. They are showing a common driveway off of this. So, that's no longer relevant. There were some concerns from the Planning and Zoning Commission about getting -- Meridian City Council Meeting Agenda March 6, 2018 – Page 177 of 605 Meridian City Council February 27, 2018 Page 32 of 71 crossing over Victory and so there was a lot of discussion from Councilman -- or Commissioner Yearsley about whether or not to recommend the applicant provide a crossing on -- on Victory immediately with the first phase and so I guess going down to Commission changes to staff recommendations, they modified condition 1.1.7 to read as follows: The applicant shall construct a stub sidewalk from the west property line eastward to an alignment with the sidewalk on the east side of Stoddard Road, so as to provide a location for safely crossing to the east side of Stoddard from the south side of West Victory Road and they added condition 1.1.8 to read as follows: The applicant shall construct the entire landscape buffer and sidewalk along West Victory Road with the second phase of development and remove one condition that was no longer applicable. There were no outstanding issues for Council and with that I will stand for questions. De Weerd: Thank you, Josh. Any questions from Council? Is the applicant here? Good evening. If you will, please, state your name and address for the record. Riley: Yes, ma'am. Penelope Riley. Post Office Box 405, Boise, Idaho. 83701. De Weerd: Thank you. Riley: I just wanted to note briefly that, as always, we appreciate staff's professionalism and assistance in getting these plats routed to be before you this evening. I'm here this evening representing Bailey Investments and the project team for Timberline Subdivision. The applicant and project team have reviewed the staff report and concur with the recommendations and conditions of approval. On the first page of the staff report area that Josh went over is a list of all of the discussion items that were covered in the Planning and Zoning Commission hearing. I'm just going to briefly touch on all of them. So, irrigation water. The documentation was provided and there is sufficient water available to serve the common land -- or the pressurizer irrigation needs for the entire subdivision. The location and the number of amenities -- obviously, we have four common lots and the common lot along the east property line is the one that will have the community gathering area. We felt that was the best location for that. It's the covered picnic area and benches, tables, whatnot. And as you know, the common lot turnaround -- the turnaround in the common lot down in the southeast corner, that has been removed. The turnaround area. So, we have taken care of that item. With regard to the phasing of amenities, there are two common lots that will be developed with phase one. The first one will be at the southeast corner and the second one will be along the east side where the community gathering area will be . We did submit photographs showing the proposed improvements to this commu nity gathering area common lot. The project team heard Planning and Zoning Commission's suggestion about access to the north side of Victory and the east side of Stoddard, so as Josh described, we are going to put a stub site in that will facilitate that movement. If you look at the overview of the area, there is full pedestrian facilities available from Stoddard to Meridian Road along the north side of Victory Road. The sidewalk and landscape on the south side of Victory Road will be constructed with phase two, with your permission. The pathway along the south boundary line has been added as shown on the landscape Meridian City Council Meeting Agenda March 6, 2018 – Page 178 of 605 Meridian City Council February 27, 2018 Page 33 of 71 plan from Bear Claw to the southern most common lot and currently that path easement area is about nine feet wide. We recognize that that's a little bit too narrow, so we are working on the final plat now that will at least bump that up to ten feet wide with a five foot wide asphalt pathway. It's not shown on the landscape plan at this time. There will also be a pathway area from the knuckle south to the common lot along the east property line. So, there will be two paths of access to that southern common lot. It's about seven homeowners or residents will be using the southern access. The remainder of the subdivision to get down to that common lot will probably traverse along the east side of the property. Let's see. But project team, as I stated, is in concurrence with these staff recommendations and conditions of approval. The final plat for phase one is in process now and should be submitted to the City of Meridian in the very near future. There are some easements that do need to be vacated that the applicant -- his surveyor has submitted exhibit maps and legal descriptions for the vacations of those easements and we are happy to facilitate the City of Meridian in any way possible to get that taken care of. I believe that since the City of Meridian is the holder of the easements the vacation needs to originate with the City of Meridian. Just briefly, the alignment of the subdivision -- if you want to see it the way it exists in reality, it's -- it's like an inverted L. So, it helps to see it that way. With that I would be happy to answer any questions you have. Bernt: Madam Mayor? De Weerd: Mr. Bernt. Bernt: So, exactly what is the percentage of open space for this proposed development? Riley: Madam Mayor, Councilman, we are right at ten percent, which is the required minimum amount. Bernt: Madam Mayor. Any way that we can bump that up to more than ten percent? Is there a possibility that -- that on your end that would make sense or that is doable? Riley: I think that probably -- one of the -- one of the challenges was the area that was consumed by the mandatory 10,000 square foot lots that had to be placed along the boundary of the Kentucky Ridge Estates I believe is the name of the subdivision. So, we lost some potential development area because of those large lots . So, the applicant is not present and the project engineer is not here either. I believe that we would like to stay with it the way it is now if possible. Milam: Madam Mayor? Oh. Go ahead. Sorry. Bernt: Follow up? De Weerd: Uh-huh. Meridian City Council Meeting Agenda March 6, 2018 – Page 179 of 605 Meridian City Council February 27, 2018 Page 34 of 71 Bernt: You know, I get that, you know, you're at the minimum and I respect that. However, I always sort of cringe when I hear just minimum, you know, amounts and just people were developers developing their, you know, their -- the areas with the minimum amounts. So, if there is any way that you can increase that to maybe taking a lot somewhere or redesigning it just a little bit, so we can have some more open space I think that that would be, you know, better for our community and how it will look. Riley: Madam Mayor, Councilman, so could you maybe -- so, what -- if I understand correctly what you're asking is if we create one more common lot. Bernt: Or in some way make that -- make that common space bigger. I don't know exactly -- what we are seeing is a little bit different than what you -- it's sort of skiddywampus what we are -- it's tough to know exactly where they are, what I'm looking at right now. Riley: I understand. Bernt: And so I don't know exactly where that would be . I guess there is a common lot -- I guess would be on your paper on the bottom -- De Weerd: He's got the arrow. Bernt: Right there. I see that. Riley. Oh. Okay. Yes, sir. Bernt: So, I don't know -- if we necessarily need to make another common lot , but just make one of those common lots bigger, if that would be -- that would probably be the easiest way, in my opinion. De Weerd: Well, I'm just trying to figure out your common lot in the very end of your -- I guess it's the southernmost area and how it connects along the back side of the lot s and, then, it goes -- so, you won't even see that. Riley: Are you talking about the east-west alignment access pathway between Bear Claw and -- that bottom common lot is in the southeast corner. So, there is a very narrow strip that provides access between Bear Claw where it stubs into the subdivision below us and runs across to the -- the common lot in the southeast corner. Is that what you're asking about, Madam -- De Weerd: Yes. Riley: Okay. De Weerd: So, what's on the other side of that? Is that just hidden -- how is it going to have vision onto it? Meridian City Council Meeting Agenda March 6, 2018 – Page 180 of 605 Meridian City Council February 27, 2018 Page 35 of 71 Riley: Well, I do apologize, I'm not sure I understand. We -- we are going to have -- there is a pump station that's going to be constructed in the southeast corner for the pressurization system and so there will be -- this east-west nine foot wide easement that we are going to put a pathway in, we are going to have both water and pressurized irrigation in that, so I think the main reason that went in was because it would provide a corridor for facilities. Then Josh discussed the pathway. I might be out in the weeds somewhere. I apologize if I am. De Weerd: So, you have not necessarily a park or open space , it's your pump house and -- Riley: Oh, no. It's going to be a grassy area. It will be -- it will be developed as an open space. I think the pump station is going to be back in that little knob and they don't take up a lot of room, we just have to -- we have to put it over in that corner, because their water is coming out of the canal. De Weerd: I'm still trying to figure out how you have vision into that open space. Riley: Oh, I see what you're saying. It is kind of hidden, isn't it -- De Weerd: Uh-huh. Riley: -- down at the corner. It's at the end of a private road -- or private access driveway. Well, we have -- what we tried to do was distribute the common area throughout this subdivision, so we have one in the very southeast corner. We have one about midway up on the east side for -- in phase one, which will have the community gathering facilities. We have another one along Victory Road in the northeast corner and, then, we have one -- one block of Victory Road, the northeast corner. And so we have got -- we tried to do a zone treatment, so there is two common areas in phase t wo, two commons areas in phase one. It's an unusual geometry that we are dealing with. The site is very unusual. So -- and we had these preexisting sewer and water facilities that were constructed when that -- the adjacent subdivisions were developed, there was a development agreement that was created that partly drove 10,000 square foot lots along the perimeter, but it also drove these additional sewer and water facilities for the benefit of the neighboring subdivision. So, we parked the -- the second common lot for phase one in the area where we would continue to have easements for utilities that would be outside of the street right of way and maybe -- if I'm understanding -- it is kind of hidden. It's going to just serve this bottom corner, really -- De Weerd: Well, it's not just kind of hidden, it is hidden. I just don't see -- I'm concerned that that's just a pocket for mischievous behavior. Riley: I understand what you're saying. I have figured out what you were talking about. I apologize it took me so long to catch up. So, we would want to keep this common lot anyhow, because it -- I mean there is -- it's -- but maybe would it be -- would it satisfy Meridian City Council Meeting Agenda March 6, 2018 – Page 181 of 605 Meridian City Council February 27, 2018 Page 36 of 71 the Council if we put another common lot in a little bit northern -- more northern in phase one? Would that provide you with more visible common lot area that you 're looking for? So, I would say perhaps on the west side of Bear Claw. It's actually currently labeled South Winnipeg. Maybe something in the vicinity of Lot 11 or 12. So, up close to the -- the phasing line on the west side of the street. So, in phase one we would actually end up having three common lots. Two of them would be immediately adjacent to the public right of way and be more visible, because if I'm understanding correctly, it's the visibility of the common area that you are -- you are driving at. De Weerd: It is a safety concern and -- I'm not trying to redesign your -- your plat, I just have a concern about that back corner and the safety it -- it brings to that area. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: Being on an HOA board that has a significant border with a canal that has a pathway, I can tell you that all these pathways along canals that we are requiring and supporting being built are pockets of mischievous behavior, as we have replaced the fence along it many, many times and they never last 24 hours and so I look at this and I think, holy cow, what a weird shaped piece of property. Take this -- I mean imagine telling somebody take this and now comply to everything that Meridian city wants and now find a way to make it profitable and, then, bring it before Council to redo it. I think it's amazing that it was -- it would be designed at all, let alone find a way to make every one of us super happy about it. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: I respect that this is a very difficult piece of property and I understand that, to try to fit everything in there. Kind of going back to what Councilman Bernt said about the minimum open space. Kind of what I was going to go to -- and, yes, we do have minimum requirements, but when -- when we have -- we also have a lot of great developments that come forward with more than the minimum s and a lot -- those are really easy yeses sometimes, you know. I have a term for those -- like I kind of look at this one and I call them minimalist developments. They have the minimum everything. And my comment was going to be about amenities. So, you got a patch of open space over here and a patch over there and a patch over there and a picnic table and so I try to look at something like this and, yet, it's hard -- it is a difficult piece of property, but there has got be a better way to make this a nice development ten, 20 years down the road. You know, when everything is new and the homes are new it's going to look -- you know, even though it has a minimum everything and the way I look at these type of developments is, you know, ten or 15 years down the road they kind of become the place nobody wants to be. I don't want to call it a ghetto. But they just need to have some character and I find this lacks all of that. Meridian City Council Meeting Agenda March 6, 2018 – Page 182 of 605 Meridian City Council February 27, 2018 Page 37 of 71 Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: If I might chime in on -- on our minimums. I don't know, but at some point in our history Council decided that we were going to have minimums that would create a quality project and if this Council feels like what the city has put in code as a minimum isn't -- doesn't make a project a quality project, then, we should change that. But to time and time again to fault a developer for meeting our requirements as to what we have said will create a quality project is super hard on -- they will have to pay for these and come before us. If we think that needs changed, then, we should change it, but if they meet it, then, we shouldn't complain about the fact that they met our minimum. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: Councilman Palmer, I have been saying we should change it for a long time. So, let's put that on a future agenda. De Weerd: Any other questions for the applicant? Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: Okay. So, we are talking about the possibility you said in the 11, 12 area. Since you mentioned it -- and now that we are all getting on soap boxes, would you be able to put lots back where you have the common lot and put it there, so that it's more -- Riley: I understand what you are saying, Madam Mayor, Councilman. I believe that that is an option. This -- this corner piece down in the southeast -- pretty generous in size. So, we could still have our corridor for the pressurized irrigation line to come out and start its process of routing through the subjection. So, what you're asking is that we convert this bottom common lot to a residential lot and move the common lot to a different location. Palmer: Madam Mayor? And I don't want you to have to lose lots if you don't have to to be able to get it through our body here . So, if that's something you're able to do -- I don't know how -- what the process is, if we can say if she can do that, great, or if we have to continue it and have a different look. De Weerd: I think the -- the problem is that southern border is where Kentucky Ridge is; correct? Meridian City Council Meeting Agenda March 6, 2018 – Page 183 of 605 Meridian City Council February 27, 2018 Page 38 of 71 Riley: Yes, ma'am. De Weerd: So, she has a requirement of a 10,000 foot lot, which further complicates it. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: So, meaning that they would have to -- really, to exchange that they would only -- they would lose one lot. Happen to have a bare lot down there to eliminate two lots up here. Riley: Madam Mayor? If I might, please. Today I e-mailed a chart -- or yesterday I e-mailed a chart to Josh that had the common lot breakdown in it. Oh, it's right in here in the corner. Josh, can you see what size that common lot is in terms of square footage? It's Lot 9, Block 1. Beach: Madam Mayor, looking at that plat it's about 2,352 square feet. Riley: It appears that we have sufficient space to keep the irrigation facilities in that lot and still meet the minimum 10,000 square foot requirement. So, I think we would be okay there. Stewart: Madam Mayor? De Weerd: Oh, sorry, Warren. I wondered where that voice came from. Stewart: I try and keep quiet most of the time, but I did want to make mention -- because I think it's pertinent to the discussion that's going on here. So, there is the sewer and water line that comes up off of Victory Road through the common lot that you see there off of Victory. That's a 30 foot wide easement for our sewer and water trunk that goes up to serve Biltmore. It is also along that boundary back through that common lot on the southern end. So, there is a 30 foot wide swath of easement that you can't plant anything except for bushes and it's going to have to -- that one on the south is going to have to have a gravel access road or a n access road that can be driven on by a truck in order to get access to those manholes back there. So, that's just something to keep in mind. It's a limiting factor in how that has to all be put together. De Weerd: So, that's really not a green way, pathway. Stewart: You can plant grass over it as long as there is not a manhole, but if there is a manhole anywhere in there, which there is on the southern portion, we have to have drivability to get to that manhole. So, that one on the south we will have to have a 14 foot wide gravel minimum -- I mean it can be grass crete or some other kind of roadway Meridian City Council Meeting Agenda March 6, 2018 – Page 184 of 605 Meridian City Council February 27, 2018 Page 39 of 71 that will support our trucks, but we have to have the ability to drive our trucks on that to get to those manholes to do the maintenance and cleaning on them. Bongiorno: Madam Mayor? This side over here. De Weerd: Yes, Mr. Bongiorno. Bongiorno: To tie onto that as well, there will be some fire department issues with that back lot as well. So, we would also have the same -- we got to be able to get a fire truck back there and if it's deeper than 150 feet they will need some kind of a turnaround on that property. De Weerd: You will need to get a fire truck back to the pump house? Bongiorno: No. To the -- if you turn it into a residential lot we will need to get -- be able to get a fire truck back there. De Weerd: Okay. Riley: Madam Mayor, if I might address the fire department comment. It's just that access driveway to the line where the start of the common lot is, I think that's just a little short of 150 feet, so -- Bongiorno: Right. And, then, we need another 150 feet from where the road ends to be able to get around the structure that's there. De Weerd: Okay. So, that is not a pathway, that is actually a road. Riley: We had planned to put in a shared access driveway and a designated asphalt path walking area where ever we are -- I mean, obviously, we have to dodge the underground facilities. So, I think that's -- isn't this entertaining? So -- so, it sounds to be like maybe we can't let go of this as a common area for a variety of reasons, so we would want to -- we would want to add another common lot . It sounds like that's the most reasonable option. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: And bear with me through this thought process. I understand that we have opportunities -- and I can't remember off the top of my head the distances from -- for example, city park to where we can have a reduction in amenities. I don't know if this is close enough to Bear Creek to justify that and if a -- I know before I had concerns about the lack of open space, but if -- if we are allowed to require less than the ten percent, if that southernmost lot was able to be bigger instead and reduce the amount of open space required, because of its proximity to Bear Creek anyway, instead of just -- just Meridian City Council Meeting Agenda March 6, 2018 – Page 185 of 605 Meridian City Council February 27, 2018 Page 40 of 71 there to have it. Let them make that building lot -- or that lot bigger. Can fill in that space, instead of creating a random mischievous area. Beach: Madam Mayor, if I could -- De Weerd: Josh. Beach: -- just from staff's perspective, it -- obviously there are some design challenges with this back corner. It made a lot of sense initially -- and we discussed this -- for that to be a common lot and for a pathway to go through there, since there is an existing pathway to the Biltmore Subdivision just to the south, to continue that, and as Warren said there is -- there is a 30 foot easement in there and typically we -- I shouldn't say typically, but at times we have allowed developments to put their pathway -- ensuring that its drivable by those folks that need to access it as a pathway and so I think that's a part of the reason staff was recommending that that happen that way. Call that part of their open space. Just -- just some perspective from staff. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: C.Jay, can you make it so I can draw on here? So, is it legal or possible to let them make this lot this big and, then, have their driveway go through, reduce the ten percent to make that go away, since they are some close to Bear Creek? Riley: Madam Mayor? You're talking about this minimum 10,000 square foot lot requirement that we have adjacent to the subdivision? Palmer: Madam Mayor? Right. If it has to be a minimum size anyway, if that -- that one could just be huge and eliminate that area as a concern for being in a dark back corner and then -- because this is going to be a paved driveway up here; right? Riley: Yes. Palmer: So, if that was just extended, because you have this huge lot, you have a more valuable, it would eliminate a dark corner that doesn't -- I understand, you know, the Mayor's point that it's -- it's a complicated piece to be part of the common area, park amenity anyway. If we can not require ten percent, given the crazy shape of the property and how close it is to a huge park that the city owns. Bernt: Madam Mayor? De Weerd: Mr. Bernt. Bernt: I think that -- didn't the chief say that that's not possible, due to the fire truck -- I think that's what he said. Meridian City Council Meeting Agenda March 6, 2018 – Page 186 of 605 Meridian City Council February 27, 2018 Page 41 of 71 Riley: Madam Mayor, if I might, I think the direction you're going was to take that access drive and -- and run it deeper down into that Lot 9, so that we do meet fire department standards. If I'm understanding you correctly. Palmer: Madam Mayor? And that might pull it out of -- out of the fire department, because, then, would that end up making it so it requires ability to turn around? Riley: It would need a hammerhead or something. Bongiorno: Yeah. Madam Mayor, Councilman, they would probably put a hammer head in like she was talking. There is options other than a big cul-de-sac that they can do there -- Bernt: Okay. Bongiorno: -- to meet the fire department's requirement for a turnaround. Bernt: Okay. Hood: Madam Mayor? De Weerd: Caleb. Hood: If I could address the other part of Councilman Palmer's hypothetical or proposal. We can't just wave the ten percent. That's in our code. Like you stated before, if we want to re-examine that and do 12 or 15 percent, let's do that, but you don't have a magic wand, you can't just make the ten percent go away. They need to have at least ten percent. Just to really be clear, though, in what Josh is showing, one of the reasons that this open space is here is because it is visible from the public street that runs through on Tall Prairie Drive. It is open to existing open space in that project. So, essentially, you have a bigger park there, because they are butted right up to each other half and half, if you will, and it creates an open space. Now, is there one corner up -- C.Jay, I can't draw. It's okay. Just in the southwest corner, that potentially could -- there could be some mischievous activity, because that one is sort of hidden, but for the most part you can see this whole common lot there. It's totally wide open both ways from the common driveway, as well as from Tall Prairie Drive. You can see 90 some percent of that common lot. I just wanted to make sure everyone understands some of that. De Weerd: Thank you. Any other questions from Council at this point? Little Roberts: Madam Mayor? De Weerd: Mrs. Little Roberts. Meridian City Council Meeting Agenda March 6, 2018 – Page 187 of 605 Meridian City Council February 27, 2018 Page 42 of 71 Little Roberts: I'm kind of afraid to get off of open spaces, but it was in the list regarding the quality of the homes versus what was shown , if that would be kind of actual type of quality and you addressed that and I missed it. I apologize. Riley: Madam Mayor, Council Woman, I spent a number of years as a real estate agent in the valley, although it's been a couple of decades, and these are photographs of residences that have been constructed in other developments done by this -- by the applicant. So, we did discuss the quality and aesthetic elements of the homes in the Planning and Zoning Commission meeting. I guess I would just say that deviating too far from what is commonly accepted and expected and desired within a subdivision is deadly, because, then, your houses don't sell and your lots don't sell. So, it's in the developer's best interest to bring in builders to build houses of comparable quality to what's adjacent to the subdivision and that the y esthetically reflect the general theme of what's going on in this part of Meridian. So, although that's not a specific quantifiable answer, it does -- I do believe that what you will get in the subdivision will be very comparable to what's going on around it, because that's what the buyers and the real estate agents and the builders will demand that occurs on those lots. So, if that's a help. I hope -- I hope it is. Little Roberts: Thank you. Bernt: Madam Mayor? De Weerd: Mr. Brent. Bernt: I agree with Councilman Palmer in the sense that, you know -- you know, if it meets the minimum standards and, you know, then, discussion is what it is, but I guess just my question to you, if you -- if at all possible to speak with, you know, your -- the owner, the developer, and see if there is a possibility of creating more open space than the minimum of ten percent would be greatly appreciated. Riley: Madam Mayor, Councilman, another possibility might be to add a second common lot that has more than just grassy area, so we would have -- we would end up with two common lots that have more formalized amenities located in them and I would certainly go to bat with the applicant on that and just explain to them that it's -- it's of his benefit to do so. Bernt: Follow up, Mayor. De Weerd: Uh-huh. Bernt: So, I don't know if you necessarily need to make another one . Maybe just add onto what you already have and -- Riley: I will do my best. Thank you. Meridian City Council Meeting Agenda March 6, 2018 – Page 188 of 605 Meridian City Council February 27, 2018 Page 43 of 71 Bernt: Thank you. De Weerd: Okay. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: Since you're going to be talking to them anyway about that, I'm a strong advocate for tot lots. I realize this is close to Bear Creek. I don't know how far. Riley: A half a mile. Milam: A half a mile? That's a long ways for a four year old to walk. So, you know, if you're expecting to have children in this neighborhood, it's just a nice amenity that adds a lot of value for families. Riley: Yes, ma'am. Milam: Thank you for -- Bernt: Thank you. De Weerd: Thank you. Riley: Thank you. Coles: Madam Mayor, we had Fred Tilman sign up against the project, wishing to testify. De Weerd: Good evening and welcome. Tilman: Good evening. My name is Fred Tilman. I live at 3592 South Arcaro. That's in the Kentucky Ridge Subdivision. I am one of those lots in the very southwest corner of this project. Adjoining lot. Adjacent for me would be -- yes. Would be the -- one of the 10,000 square foot lots that was conditioned under a -- I believe it was when it was approved for annexation. Before it was sold that was one of the agreements. So, there was a development agreement, from what I have been able to read on the record. I'm not concerned about the two thousand -- or 10,000 square feet. I'm more concerned about height. If you look at these, our backyards slope gently down to meet this property. Bernt: You're higher. Tilman: I'm higher. Just barely. But if you look at the development in the subdivision that was, then, put just south of us -- but the two story facilities or homes have been Meridian City Council Meeting Agenda March 6, 2018 – Page 189 of 605 Meridian City Council February 27, 2018 Page 44 of 71 built there. They completely dwarf Kentucky Ridge development. Completely dwarf it with not only to two stories, but with a lot of even RV garages and so on. So, the concern I have is where you have -- and, again, I appreciate the fact you are trying to transition to protect the property rights of not only those people that want to change the use of the property, but how about the people like us who have built our homes, designed them specifically to take advantage of that -- the view and my concern is that that complete -- be completely obliterated when I look at the kind of houses that are being built right next to us on the south side of the other subdivision and with no condition or restriction on a height restriction there, I'm concerned we are going to be placed in a very, very difficult hardship condition without some kind of consideration for condition of some kind of a height restriction on those, because I do not know how the lots are going to be landscaped or elevated or not, if they are going to do -- take a lot of it away and move them further down from us or what, I have no way of knowing that and I do know the idea behind legislative efforts in this state to protect private property rights is to protect the rights of both people who are trying to change their land use , but also to protect the rights of all us that are adjacent to that use of the property. So, that's my concern. I am honestly not opposed to the project in any way, other than I am very concerned that we are going to be damaged tremendously by losing that value of having that view from there, which is what makes our homes all along there what they are. So, if there is any way we could condition it to consider we have one sto ry homes or when I look at some of these RV garages, too, I mean they are -- they are huge and so that would be my request that you consider conditioning, again, some way of alleviating that concern, finding that balance between the competing property interests here, find a balance to help us maintain the value of our property by not having it take n away. Because once it's built, then, the courts have a heyday. That's the only option we have. You have options available to you in conditioning with conditional use permits, with development agreements. That's the other thing I would say. Please, whatever you do, put it into a development agreement, so that you and I both have some way that we can protect ourselves once this project has been approved. De Weerd: Thank you, Fred. Tilman: I will be happy to answer any questions. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: Madam Mayor. Mr. Tilman, so I get more of the context, because there is a million borders on the thing, what was your address again? Tilman: 3592 South Arcaro. It's in Kentucky Ridge Subdivision. I'm actually the corner lot -- would you show that again? The very -- right there. Yes. And so the south side of my property also is the subdivision that you approved just south of us. I'm on a -- kind of a corner lot right there. Meridian City Council Meeting Agenda March 6, 2018 – Page 190 of 605 Meridian City Council February 27, 2018 Page 45 of 71 Palmer: I was looking on the wrong side. Thanks. De Weerd: Any other questions for Mr. Tilman? Thank you. Tilman: I just might add some -- mention one thing. Putting height restrictions is not uncommon. There has been a lot of developments where that has been used in order to find a balance protecting property rights above . So, it's not like we are asking for something that's not been done before, but it would certainly I think everybody that I have talked to -- that's the biggest fear we have with the -- I appreciate the fact that the 10,000 square foot was to help try to keep the property values the same and I do believe that if you do restrict the height, 10,000 square foot is still going to give that developer proper space to be able to get enough square footage, even on a single level, to get the value that they want from the property, so that he can be successful as well. Any other questions? De Weerd: No. Thank you. Tilman: Thank you very much. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: Madam Mayor. Mr. Nary, where the property has already been annexed, is there any kind of issues we would run into with restricting anything? Nary: Madam Mayor, Members of the Council, so all you have in front of you is a preliminary plat. So, all you can approve is the plat as is or as it's been sort of redesigned as proposed or not. So, you cannot place height restrictions. It is allowed to build it whatever is allowed in that zone. You cannot -- there is no -- if the -- if there is a development agreement on this particular property, that certainly could be addressed, but there is no obligation at this point for the property owner to agree to an amendment to the development agreement. But you can't restrict that and Idaho does not recognize view corridors or view sheds or view easements as a right -- a property right of any kind. So, there is nothing -- unless it is on a deed or in a development agreement agreed to by the property owner who was annexed, there is no right of an adjacent property owner to a view access or easement or whatever, so -- but at this point all you have is a plat, so you couldn't place a height restriction on that. You could approve the plat or not and look for redesign, but you couldn't place a restriction like that at this point. De Weerd: But could the developer offer to do so? Nary: Absolutely. Borton: Madam Mayor? Meridian City Council Meeting Agenda March 6, 2018 – Page 191 of 605 Meridian City Council February 27, 2018 Page 46 of 71 De Weerd: Mr. Borton. Borton: Going down that path, if that was done would a plat note get you to the same spot, assuming it was done by agreement? Nary: Madam Mayor, Members of the Council, Council Member Borton, yes and no. The problem always is with the plat notes is those do tend to get overlooked more often than a development agreement. So, yes, you could have a plat note. The enforceability of that plat note at a future point time when a building permit is issued and a property gets built, may be more problematic on the enforcement end. But it certainly is a way to note it. It's not the most effective tool for an enforcement at a later date. De Weerd: Is there anyone else who would like to provide testimony? Would the applicant like to have a wrap-up remark and maybe answer the question of height restrictions. If you will, again, restate your name for the record. Riley: Yes, ma'am. Penelope Riley. Box 405, Boise, Idaho. 83701. The developer has authorized me to connect him with one of the other a djacent property owners with regard to a single level home on a particular lot. I appreciate legal counsel's comments that, you know, the property's been zoned, there is an existing development agreement and the homes, obviously, can't exceed the height limit that's stated in Meridian City Code for the zoning designation. I will say in our defense that at the second neighborhood meeting the first thing I heard from Mr. Tilman was that he was going to sue me for -- because he was going to lose his view. So, it's hard to be charitable and cooperative when the first thing you hear is a threat. So, having said that -- and we can move on now and I don't know -- I can't speak specifically for the developer's perspective with regard to doing single level homes where it's appropriate and where it's desired by the adjacent neighbors, I will do everything I can to advocate for it. What I do need is to know specifically which lot is Mr. Tilman's, so that I can direct the applicant towards the right lot that's on the other side of the property line. It's Lot 1? Thank you. I would be happy to address that with the developer and ask him for his forbearance or maybe do a story and a half , instead of a full two story. There is some elevation difference and -- and we don't know specifically in terms of the ground work where the top elevation of the building pad will be once they get done doing their site work . The maps I have this evening don't show topo on both sides of the property line . So, if you would be so kind as to advise me on what route you would like me to take at this juncture, I would be most appreciative. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: Madam Mayor. With regard to what you presented with the common areas or things -- I think is what you're asking? Riley: Oh, well, I'm asking about the height issue also. Meridian City Council Meeting Agenda March 6, 2018 – Page 192 of 605 Meridian City Council February 27, 2018 Page 47 of 71 Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: For me I would say -- and understanding Mr. Tilman's concern, given the, you know, spot he is on to be able to have the view that he's got, if we go down the pathway of -- I mean we have -- in recent conversations discussed view sheds and whether we wanted to get anywhere near them and I feel like we are pretty united in that. That is a pathway we want to stay away from, at least for me, and how complicated that could be in requiring -- that because somebody has built something next door that's going to put a restriction on your property. I just don't know how we -- I understand other states have done other things, but other states are in more trouble than -- than often Idaho is and Meridian in particular. So, for now I -- like you mentioned, you're going to talk the developer and encouraged all you can to -- to work with neighbors and take whatever concessions he's willing to, but for me I wouldn't say the Council -- and legally we can't try to put any restrictions on you. De Weerd: Well, I just hope you understand the issues that this -- this is an unusual situation where Kentucky Ridge -- really, Mr. Tilman at one time backed up to some lagoons and I guess when you build in that scenario you probably don't think that someday you are going to be looking at someone else's roof , that you had a protected view corridor. So, this is a little bit different, because we had to annex this as part of annexing both Kentucky Ridge and Meridian Heights to get water and sewer in there. So, it is unusual circumstances and I'm sure the property owners in Kentucky Ridge would attest to -- they never thought they would have a house behind them and certainly I realized there is no guarantees, but we also realize that those conditions were never imagined when we did the annexation and put the 10,000 square foot requirement there. Riley: Madam Mayor? De Weerd: So, in most cases we really advocate for -- or I mean it's -- it's nice when a developer says, yeah, I will limit the height, but in this case I -- I would certainly be an advocate for it as well. Riley: Yes, ma'am. And along the lines of our discussion about common lots, maybe placement of common lots and open space can be used as a vehicle for protecting people's view sheds, even though they are not formally protectable. So, I guess I'm -- and I apologize for elongating the hearing, but I'm just wondering if I toss out that if we move one of the common lots down along the southern border , then, how would City Council feel about that? Borton: Madam Mayor? De Weerd: Mr. Borton. Meridian City Council Meeting Agenda March 6, 2018 – Page 193 of 605 Meridian City Council February 27, 2018 Page 48 of 71 Borton: I think you have done a fantastic job presenting this, but -- and you have addressed and acknowledged some of the concerns we are wrestling with with this difficult property. You have -- and your client has agreed to meet with some of the adjacent neighbors and work on height restrictions. You have done a bunch of these types of projects and have come up with creative solutions in the past to make , you know, modifications to a plat that might do just what you are saying. I would be inclined to -- with the direction you have given to leave it to you to try and address t hose concerns, enable this plat, continue it to a new date, allow you to make those adjustments and bring it back. Riley: Madam Mayor? I might have to come with a couple of missing appendages . I'm not sure I would still have one arm and I'd be missing some. We have -- we were continued three times at Planning and Zoning Commission. So, the applicant has been very charitable in -- in the continuances. I would -- I would prevail upon you to maybe not ask us to continue it one more time. It's -- it's -- the development industry is such that it's so time-of-year sensitive that when -- we have lost so much of that -- of the season already. Maybe there is a different alternative. Your staff is excellent, they have great discretion. Maybe a condition can be put in there that we could work with staff to finalize the location of common areas to facilitate certain philosophical issues and -- and let me leave here this evening with an approved pla t. That would -- that would be greatly appreciated. Bernt: Madam Mayor? De Weerd: Mr. Bernt. Bernt: I -- I can sympathize with your position. You know, you don't -- you are here with -- without the developer or the owner here that did help support you and to give you some advice and some direction. However, it's really difficult for us to approve a plat where there is some open questions that -- that can -- that puts the city in -- in a weird awkward spot and so -- does that make sense to you? Riley: Madam Mayor -- Bernt: Even in regard to the open space. I mean we want to know where that -- you know, where it's going to be. You know, we want to know, you know, some of these questions that we have asked of you. De Weerd: And we have great confidence in our staff, but I know our staff would prefer that there is resolute. Riley: Madam Mayor, if I may respond to the Councilman. I guess at this point, having spent eight years as a quasi-judicial land use planning official in the past, I would take a more firm position and redirect and say embedded in the R-8 zone is a height limit that we will meet respective of what's going on next door . We have met the minimum Meridian City Council Meeting Agenda March 6, 2018 – Page 194 of 605 Meridian City Council February 27, 2018 Page 49 of 71 requirement for open space per the Meridian City Code. So, I guess if I was to speak firmly on behalf of my applicant and client, I would say I believe that we have complied with the intent of the code and that delaying the plat would be unfair at this point in time. Bernt: I respect that. De Weerd: Well -- and I don't know what the entire Council feels, but if they don't think that this plat will be a benefit because of the chopped up green space and -- Riley: I understand. De Weerd: -- which, admittedly, you said you could work to improve, it would be advantageous to go for a continuation than a denial. Riley: As you wish, ma'am. I will -- that's fine. I understand. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: So, I guess another way of looking at it is -- and I don't know how soon you can get this together, but if we continued to out a week or if you're working with staff for a week, you know, it's still the same week in lost time and we -- we don't want you to lose any more time than -- than is necessary. So, how fast do you think you can get the changes about the comments that we have made back to us? Riley: Madam Mayor, Councilwoman, I think probably using conditions of approval as the vehicle for formalizing the changes that you are asking for , we wouldn't need to do a lot of actual on-paper modifications and perhaps you would disagree with that , but I think if you just state in a condition of approval that you want these items to be implemented, as opposed to where they are shown on the plat, we should have what we need without having to do a lot of redrafting. Please correct me if I'm wrong. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: And before the question it appears that she was asking for an up or down, So, Madam Mayor, Mr. Nary, my question is if -- I mean if she's asking for an approval, she's met the minimum requirements, what -- how can -- can Council deny a preliminary plat because we don't like the arrangement or if they have met the requirements , satisfied all of our staff and easements and everything, do we have grounds to deny it? Nary: Madam Mayor, Members of the Council, Council Member Palmer, yes, you can deny the preliminary plat because it doesn't meet the desires of the Council on the design, the layout, the configuration, where the open space is or isn't. Yes, those can Meridian City Council Meeting Agenda March 6, 2018 – Page 195 of 605 Meridian City Council February 27, 2018 Page 50 of 71 all be findings of a denial of this preliminary plat. So, just because they have met the minimum standards doesn't mean they automatically are approved by coming in front of you. The purpose of this hearing is exactly what you folks have discussed, everything of those, if you're not satisfied you could certainly deny it. Riley: Madam Mayor, if I may. I'm in an awkward position where my job is to advocate for what the applicant wants. I wasn't necessarily asking for a yea or a nay, a hard answer. On behalf of the applicant I'm sure that whatever it is we can do to accommodate you, what we will do to the very best of our ability. So, if you would like to continue it for a week so that we can make some -- maybe make changes, but not manifest it on the plat itself, but to do some sketches that represent the changes that you are asking for, that would be fine. That would be fine. We would be happy to accept that option. De Weerd: Thank you. Riley: You bet. De Weerd: So, Council, what's your direction? Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: No one's heard enough from me tonight. To me -- I mean I think we are nipping on whether we think it's better to have a common lot closer to another planned common lot or that common lot be bigger, as opposed to maybe the developer's expertise in knowing that, hey, if I spread out these common lots making -- you know, you only have to walk a block to be able to access a common lot, as opposed to everybody at the southern end having to go to access multiple or one bigger common lot in the front and especially where that southern one was an earlier concern, but was made clear that, really, it's connected to another one, making that an even more valuable park space, common lot, open space, whatever you want to call it. To me this makes sense and that reasoning that there is -- there is access to everybody closer for the whole property, they have met our minimum requirements , they have built -- had to deal with a super weird shaped piece of property, they have been able to provide the necessary accesses for fire and for our utilities, to me this makes sense. Riley: If I may, one more time, Madam Mayor. In your motion, if you do decide to continue or approve, if you would include maybe some verbiage on what specific elements I need to go back to the applicant with. We have covered a lot of territory. I'm not sure that I'm real clear. I'm trying to listen and not write and so any -- any direction that you can provide would be appreciated and -- and we will, of course, bow to your wishes whatever they are. De Weerd: Mrs. Little Roberts. Meridian City Council Meeting Agenda March 6, 2018 – Page 196 of 605 Meridian City Council February 27, 2018 Page 51 of 71 Little Roberts: Madam Mayor. Probably one of my biggest concerns is the easement that was included in the open space, because it needs to be drivable. It's not going to be real usable it doesn't sound like and I certainly understand that we need access to it, but to have it be, you know, part of two parks and open space, I guess I'm concerned with having enough amenity there to really qualify as open space that is included in your ten percent. Riley: Madam Mayor, Councilwoman, there are some -- some tools that can be used to mitigate at least a visual element, so I think -- I don't think they call it grass crete anymore, but there is some drivable surfaces that you can create that don't just look like an asphalt roadway and with an open space we have to be able to insert a 50 by 100 foot rectangle in any lot that's designates as a common lot. So, most of the 50 by 100 square foot required area for the common lot in Lot 9 probably does not lay on top of that 30 foot wide easement. There may be some and I apologize that I don't have those rectangles parked on top of the common lots. I suspect that most of the common area would not be impeded by the easement, but I did speak with the project engineer about ways to put in driveways that don't look like a strip of asphalt. So, there are some options available. De Weerd: Okay. Any other comment from Council? Or direction? Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: If one week is ample time -- in addition to Council Woman Little Roberts' comments you made the comment about the opportunity to add a second common lot -- you used the phase with more formalized amenities . I'm not sure what was meant, but -- but if that is another option and in doing so that might address whether it's Councilman Palmer's amendments as one way to create a solution for that southeast common lot, if moving or creating a second common lot in Block 2, Lot 1, or Lot 1 and 2 or either of those, just, for example, rather than to have us necessarily redesign it, those are all comments that at least I took note of, but that you would share it I thought creative solutions, but would include conclude those as -- Riley: If I may, Mayor, repeat this back to you, so that I make sure I have got it. So, you mentioned addition -- an additional common lot. In light of your comments about a tot lot, adding another formalized improved common lot -- in other words, a tot lot, which came up in the discussion, and the third thing was maybe to add this additional common lot along the south boundary to achieve two objectives at one time. Am I tracking you correctly? Borton: Yes. Madam Mayor. Because I'm tracking you correctly I think. Riley: Okay. Meridian City Council Meeting Agenda March 6, 2018 – Page 197 of 605 Meridian City Council February 27, 2018 Page 52 of 71 Borton: I'm sharing what I heard you say, which I thought, you know, were some creative ideas and it's a good idea to run with those . It seems to address a lot of the common concerns. Riley: I just wanted to make sure that I was hearing you accurately. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: So, I guess it wouldn't have anything to do with that, but there was also the -- the comments of talking to your neighbors and -- and I -- you know, we can't change your dimensions on your plat, but, you know, Mr. Tilman specifically has, you know, spent time in at least trying to, you know, talk to you. I don't know what happened. Maybe had a little animosity in between the two of you, but, you know, it's worth a conversation and, you know, sometimes if you do something that makes your neighbors happy it pays -- it pays forward a lot -- a lot farther. So, between you and him and their neighbors to take into consideration. Riley: Madam Mayor, if I might respond. No animosity. It's just one of the unfortunate parts of my particular job is that I have even been assaulted by -- physically assaulted by neighbors. So, it's -- it's always a little frightening to go into those neighborhood meetings. I don't know exactly what kind of response I'm going to get. And like I did mention, I did forward to the developer already comments from one property owner about a height issue. So, this would be an add on and I -- I will address that. Absolutely. Thank you. De Weerd: Thank you. Anything further to add to Councilman Borton's bullet points? Okay. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: Appreciate our collaborative approach. Riley: Thank you. Borton: You really are trying to make things work. So, hat's off to you. I would move that we continue Item H-2017-0140 to Tuesday, March 6th. Milam: Second. De Weerd: I have a motion and a second to continue this item to the 6th of March. All those in favor say aye. All ayes. Meridian City Council Meeting Agenda March 6, 2018 – Page 198 of 605 Meridian City Council February 27, 2018 Page 53 of 71 MOTION CARRIED: ALL AYES. Item 10: Department Reports A. Public Works: Engineering Project Closeout Presentation De Weerd: Okay. Item 10-A is under our Public Works Department with your engineering project close out presentations. Stewart: Good evening, Madam Mayor -- De Weerd: Good evening. Stewart: -- and Council. I will try and make this as brief as possible, but it will take a little while to get through all the stuff that we have to go through tonight. So, the engineering division is required to make an annual report of all the projects that we completed this past year as a part of the Purchasing Department policies and so tonight you're going to hear about the projects that were actually finished. Not all of the projects that we worked on, but the ones that were actually completed in '18 as a result of the approvals that you guys provided for it during the budget process . So, I want to start by introducing the team. So, the assistant city engineer over the wastewater division is Clint Dolsby. He is actually not with us tonight. He was unable to be here, but working with him on the wastewater side is Troy Thrall, who is a staff engineer. He will be presenting to you tonight. Jared Hale, who is one of our project managers, and Christina Keith is our newest staff engineer on the wastewater side. She's got her hand back there. She won't be presenting to you tonight, but I wanted to make sure you knew who she was. She has recently joined our team and we are very happy to have her and she's going to be coming before you in the future with some other things that she will be talking about. On the water side Kyle Radek is the assistant city engineer on the water. He has working with him Dean Stacey, who is a project manager. Fred Blake, who is a project manager. And Garrick Nelson, who is a staff engineer on the water side. Alan Christy is our transportation and utility coordinator. He would normally be here to present streetlight projects to you tonight, but it's his wife's birthday and he's recently married, so he decided that it would probably be in his best interest to stay home and celebrate his wife's birthday. So, I will be covering streetlights tonight. So, moving on, just want to talk real briefly about what the agenda is. So, first we are going to talk about water main extensions and these are new mains that we put in. Then we are going to talk about water supply projects, primarily well projects. Then we will turn our focus to wastewater and sewer line projects, replacement projects, both water and sewer actually, because the replacements are the old stuff that were replacing and we do that a lot of times in conjunction, both water and sewer, at the same time. I will, then, give a report on the streetlight project and, then, do a summary and, then, just briefly discuss -- or show you some key accomplishments that took place last year . One of the things that I wanted to do , though, just for clarification -- you're going to see a lot of numbers tonight and these numbers relate to actual design and construction contracts and the percentage -- percentages that you see associated with those are Meridian City Council Meeting Agenda March 6, 2018 – Page 199 of 605 Meridian City Council February 27, 2018 Page 54 of 71 relevant to the design and construction contracts. They are not the same thing as a budget and I will go over that a little bit more in detail and talk about how that -- that difference is in the summary part at the end. But I wanted to make clear you're going to see these numbers, they relate to the contracts that we put forward, but they are not necessarily correlated to the budget and I will tell you how that works. But I want to make that clear before I turn the time over to Kyle. De Weerd: Thank you, Warren. Radek: Madam Mayor, Council Members, the first category of projects we will present is water main extensions. These projects build or extend the water distribution system to improve pressure or flow, enable system growth and service to new customers. We have three water main extension projects that we completed in FY-2017. Four pressure reducing stations were constructed in 2017 to enable the continued expansion of our distribution system. We put these together for the purposes of this presentation , but they were, in fact, four separate projects. The valves separate pressure zones while allowing flow between them for fire suppression or domestic service . These stations enabled the development of Bainbridge Subdivision, TM Crossing, Biltmore Subdivision and Reflection Ridge Subdivision. The engineering design was performed by the city. So, there was no cost for that. And construction was performed by contractors and city forces. Construction totaled 76.4 thousand dollars and there weren't any change orders on the project. Projects. Stacey: Madam Mayor, Members of the Council, I'm Dean Stacey and tonight the first project I want to talk to you about is water main extension, Penngrove to the blow off. This project consisted of designing and constructing 116 linear feet of eight inch water main in North Penngrove Way from Ashtone to the existing blow off in Penngrove. This connection improved the overall water flow and reliability of the distribution system for the surrounding subdivisions. The construction costs for this were extremely low, since the water -- our own water department construction division performed the work of this project and that -- the 14,000 dollars reflects the materials only. So, our design for this project was just over 20,000 dollars and, as I said, the construction was 14,000 dollars. The next project that I had for water main extension is Amity, Locust Grove to 610 feet east. Same type of thing. We are tying into separate pieces of the water distribution system. We installed 620 feet of 12 inch main and also installed one hydrant. This was in the south Meridian along Amity Road. This connection improved the overall water flow and redundancy of the distribution system for surrounding subdivisions . We had one -- or one change order that was required due to underground utility conflicts. So, our total design for this was 14,800 dollars and our total construction was 90,000 -- just over 90,000 dollars with a total project cost of 105,000. Next I want to talk to you about water supply projects that we have. These projects are Well 9 land purchase, Well 29 and Well 30. These projects provide an additional water source to allow more robust water infrastructure and allow continued growth within the city. We have three projects in this category. The first one was for Well 9. This project actually consisted of purchasing 5,700 square feet of land just to the north edge of existing Well Lot No. 9. This purchase included -- part of this project included relocating and providing new Meridian City Council Meeting Agenda March 6, 2018 – Page 200 of 605 Meridian City Council February 27, 2018 Page 55 of 71 easements for power, gas and phone lines and this land purchase was necessary in our planning for well reconstruction in the near future . Well 9 has been identified as one of those locations that is reaching it's expected life span. So, there is no design cost with this and it was 57,000 dollars for the purchase. De Weerd: Hi, Brent. Blake: Madam Mayor, Members of the Council, I'm Brent Blake, I was the project manager for these next two projects. The first project I did as Well 29. This project consists of the design and construction of a test well, a production well, and a new pump house. Both of these -- these well houses took three years to complete, all three phases of those. Well 29 is located out on the Oak South Subdivision, which is out in the northwest region of our -- our city. Total design costs on this project was 273,000 dollars. Total construction cost was 1.22 million. Bringing the total project cost to 1.49 million. The Well 30 project, again, it's a three year phase project. It entailed a production well, a new pump house and a test well, of course. This project is located within the Reflection Ridge Subdivision, which is in the southeast portion. Both of these project locations are part of our new pressure zone a reas. The new pressure zone one is for the Well 29 project and the new pressure zone five is for the Well 30 project. So, total design cost on this project is 192,000 dollars. Construction total was 107.1 -- or 1.07 million. Bringing the total construction cost 1.26 million dollars. With that I will leave it up to Garrick. Nelson: Madam Mayor, Members of the Council, Garrick Nelson, staff engineer. The next group of projects I'm going to talk to you about were projects completed on the wastewater side of Public Works. We completed one project out at the wastewater -- two projects, I'm sorry, at the Wastewater Resource Recovery Facility. Several projects within our lift stations as well. Our first project was our PLC replacements. PLC two, three, four, and our reuse PLCs. These components are part of our SCADA system. It's part of our automation and control and allows us remote operation of our facility out there. It's kind of the brains of the system. So, many of the components of the wastewater plant are tied into these PLCs, which feedback into that SCADA system. So, we will start off with our PLC two and three upgrades. We had a total design cost of 102,000. Construction total was just under 416 -- sorry -- just under 417,000. For a total upgrade cost of 518.7 thousand. Our PLC four post aeration and reuse PLCs, our design cost was 97,000 dollars. Construction total of 176.4 thousand. And a total cost of 273.6 thousand. Our next project were our lift station upgrades at our Autumn Fair and McCale lift stations. These sites are kind of on opposite ends of the city. One on the west, one in the east. This project included installing new pumps at the lift station, some site improvements and, then, again, some SCADA control and communication equipment upgrades there. Our total design costs for this project were 31,600 dollars and total construction costs of 258,100 dollars. For a total project cost of just under 290,000. The next project were improvements at our South Black Cat lift station. You may be familiar with this as one of our two large regional lift stations within the sewer collection system in the city. Just part of staying ahead of growth within the city we needed to do some capacity upgrades of the lift station. So, this included installing two Meridian City Council Meeting Agenda March 6, 2018 – Page 201 of 605 Meridian City Council February 27, 2018 Page 56 of 71 new high capacity 2,000 gallon per minute pumps, as well as some piping and wet well modifications in the lift station to accommodate those pumps and -- and, then, some control equipment as well to operate those . For this project we had a total design cost of 73,600 dollars and total construction cost of 459,000, for a total project cost of just 133,000 dollars. Our next project was out at the Wastewater Resource Recovery Facility. This was our centrate modifications project and PLC replacement. This project included the demolition of our existing above -ground corroded centrate tank. This was near the end of its useful life. We constructed two new below grade, below ground concrete tanks with covers. Total capacity about 215,000 gallons. And, then, we had to do some modifications to the centrate pump station to reroute all the flows to the new tanks. So, for this project are total design cost was just under 207,000 dollars and our total construction cost was 1.41 million, for a total project cost at 1.62 million dollars. Our next group of projects are our water and sewer replacements. You may be familiar with these projects and this program and we typically target our aging infrastructure, deficient materials, pipe materials. We are also looking at things like fire flow on the water side and operation and maintenance both on the water and wastewater side . So, we are targeting pipes that are either towards the end of their useful life or maybe they are in hard to reach locations in easements, backyard, alleyways, things like that. So, we have got a list of projects we will go through in this category. The first project is a sewer main replacement. This was East Williams Street. This project included installing 300 linear feet of new eight inch sewer main in the roadway. We also realized several existing sewer services that were currently routed out the back of the properties to some alleyways. We reroute those out to the front to the new sewer main in the street. So, this project we had a total design cost just under 12,000 dollars. Total construction cost of 87,400 and a total project cost just under 100,000 dollars. And I will turn it over to Troy to talk about 1st Street. Thrall: Madam Mayor, Members of the Council, my name is Troy Thrall, I'm a staff engineer. The first project I want to talk to you about is a sewer main replacement in Northwest 1st Street. We replaced -- we put in 823 linear feet of sewer and about 520 feet of sewer service line. This was in conjunction with an ACD -- ACHD project where they were replacing all the asphalt in the road, so we actually installed a dry line sewer and we put the sewer services up to the edge of right of way and the sewer will be put into service in a future project. The design contract originally was 23 and a half million -- thousand dollars. We had some unused funds because construction went pretty smoothly and we didn't need the entire surface during construction portion. So, the design total was 16.8 thousand. The original construction contract was 113.5 thousand. There were some unused funds from that, too. So, the construction total was 83.2 thousand, for a total project cost of about 100,000 dollars. We also did a sewer main replacement on East Washington and Carlton Street. We replaced about 2,100 linear feet of sewer main and we replaced the sewer service lines to 25 homes. The total design cost on this project was 69.3 thousand dollars. Total construction cost was 447.2 thousand, for a total project cost of 516.5 thousand dollars. I was also the project manager on the Five Mile trunk relief and water line replacement at 8th Street Park project. We installed about 1,500 linear feet of 30 inch trunk sewer, 1,400 feet of 12 inch sewer main and some -- also some ten inch and eight inch water main. The Meridian City Council Meeting Agenda March 6, 2018 – Page 202 of 605 Meridian City Council February 27, 2018 Page 57 of 71 original design contract cost was 30.5 thousand. We ended up doing some additional work on this project. The original concept of the design was to put in a 24 inch sewer trunk parallel to an existing 24 inch. We discovered that if we redesigned it, so that we had a 30 inch sewer trunk that replaced the existing 24, there would be significant cost savings and we also decided to add a water line replacement in West Chateau Avenue to the project and at the same time, since we were going through 8th Street Park with a sewer trunk, we added a landscape plan to ensure that the park was restored to as good or better condition at the end of the project . So, the design total ended up being 69.4 thousand dollars. The original construction contract was 868.4 thousand dollars. There was additional work there that was mostly th e -- the water line replacement, which I identified before, and also temporary asphalt, because the -- the construction season got pushed through to winter and we needed to provide temporary asphalt to -- so that the homeowners in the area weren't having t o drive in the mud all winter long. So, the total construction cost was 1.05 million dollars, for a total project cost of 1.12 million dollars. And I will turn it over to Jared. Hale: Madam Mayor, Members of the Council, my name is Jared Hale and I am the project manager for the water and sewer main replacement project from 4th to 1st. On this project we replaced 1,600 feet of eight inch sewer main. We rerouted and replaced 26 sewer services. We replaced 500 feet of water main and replaced four water services. The total design cost was just under 71,000 dollars. The total construction cost was just over 604,000 dollars, for a total project cost of 675,000 dollars. Stacey: Madam Mayor, Members of Council, this project, a waterline replacement project in Heidi Place was to increase the fire flow and improve the services for the occupants. We replaced 415 linear feet of six inch water main with new eight inch water main. We also installed new meters and one new hydrant and, in addition, we installed three new water main valves in the Main Street there. The original design cost was 10.8 thousand dollars. We have 2.3 thousand that we -- unused funds for a design total of 8,600. Our original construction cost was over -- just over 138,000. We actually got 600,000 dollars back because we didn't use some of the services in the construction total -- total project cost of 146,000 dollars. De Weerd: Hi, Al. Stewart: Hi. So, just to talk real briefly about streetlighting -- the streetlighting project. But before I do that I made a major oversight when I was introducing the staff and I forgot to recognize one of our most important and key people in our staff and that's Tonya Converse, our administrative assistant, who keeps us all in line and makes sure that we get things done like we should and I apologize for that . I was trying to hurry through that and I made a monumental error, so -- De Weerd: Absolutely. Stewart: So, there was only one lighting project that was actually completed this past year. There are several others that are currently in construction right now or in design Meridian City Council Meeting Agenda March 6, 2018 – Page 203 of 605 Meridian City Council February 27, 2018 Page 58 of 71 and will be constructed this year, but last year there was one significant project that was completed and that was our intersection improvement project where we added new street lights to five critical intersections along walking routes to Linder Elementary. The design was done in house at zero cost . The fixtures and poles cost us about 4,000 dollars. The overall construction to install that was 17.3. Total project construction cost was about 21.2 thousand dollars to add those lights and improve that -- those walking routes to Linder Elementary. So, now I'd like to maybe change gears just a little bit and talk about the capital improvement program in summary. So, this year we reported on 18 projects. That may not sound like a lot of projects, even though -- De Weerd: That sounds like a lot of projects. Stewart: Well, one of the things -- we don't actually report on these projects until they are completely finished, so some of those projects have, you know, been going on for three years with the various phases, but we report on them when they are completely finished. But one of the things that I think might be interesting is in that 18 projects there were actually over 80 contracts that were administered by the staff. So, although there is not as many actual projects, that's a lot of actual, you know, contracts that are developed, administered, and closed out in order to make that happen. So, I think that's rather significant. The goal of the original contract here added up to 8.6 million dollars. The combined -- combined cost -- so, you saw on the previous slides there were information in there for additional work and change orders and other things that were included on those. So, anything -- absolutely anything for any reason, the changes, the contract time or the contractors, whether it be up or down, is -- contributes to cost growth one way or the other. So, some of those changes were a result of, you know, unforeseen conditions like we saw out here this last summer with boiling sand out at the wastewater treatment plant. Some of them were -- you know, we run into utilities that were not expected. Some of them are opportunistic. We find situations where when we uncover something we realized, you know what, there is a valve down there that's in pretty poor shape, wasn't included in the original contract, but, you know, we better fix it now, instead of coming back in the near future and tearing the road up again and doing it in the future. So, there is opportunistic things. There is things that are unexpected. There is even some situations where we have errors in the plans and specifications. Usually those errors in plans and specifications -- the costs associated with those are covered by the design consultants, but those are all contributing factors to cost growth. So, this 358,000 dollars for cost growth is the overall for the entire program for all the projects that we just reported on. The final contract totals were 8.9 million dollars and the cost growth is, like I said, four percent for the overall. Now, the one thing I said I would come back to -- cost growth of four percent on the construction and design contracts does not equate to cost growth of four percent for the budget. So, the vast majority -- and in this year, 2017, all of these -- this cost growth was absorbed or as -- we were able to pay those extras within the budget that the City Council had authorized at the -- for the beginning of the year. So, they were -- we had -- the contracts had come in under budget far enough to we were able to accommodate all that cost growth without budget amendments, without increasing the overall budget. So, I did want to make that point and I wanted to make sure you understood that that four percent cost Meridian City Council Meeting Agenda March 6, 2018 – Page 204 of 605 Meridian City Council February 27, 2018 Page 59 of 71 growth in these contracts does not mean four percent cost growth to the overall budget. I also want to kind of point out that in the construction industry in this capital construction environment, cost growth of less than ten percent is usually considered acceptable. It's not, you know, great if it's at ten percent, but it's usually considered acceptable and that's actually commonly used for a budgetary figure, you want to be within ten percent of your actual cost of construction . The City of Meridian -- and a cost growth of five percent or less is generally considered exceptional . That’s, in fact, a standard or a benchmark that many people tout as what high performance -- high performing organizations get to . So, I want to make -- you know, kind of shout out to these guys, I think they have done a very good job in maintaining that -- that cost growth to less than four percent and we have done that consistently . So, we have tracked that over the past several years. We have either come very close or far below in some cases five percent as a -- as a matter of course and so I think that's exceptional. Certainly that's me talking, but I think if you -- if you go and look you will find that that's -- that's a very good number. De Weerd: You guys should be looking exceptional then. I mean -- well, look like happy -- good job. Stewart: And this last number on here is something that we have -- we have been tracking more and more. This has especially come up in more recent years and that is the design cost as a percentage of the overall cost of the project. So, in saying the industry standards, there are basically three phases or three parts to our consulting services. There is planning and conceptual phase, that's actually the one phase. Then there is a design phase and, then, there is the services during construction. So, those three different phases contribute to the overall cost that we apply to the consultant s -- that we have the consultants do. The general rule, the rule of thumb, is that if that falls between 15 and 20 percent of the overall cost of construction that's good, that's an acceptable number. If it goes over 20 you have to ask questions as to why was it that high, but that's a generally accepted number and as you can see this year our overall was 14 percent. So, I also, again, want to make -- shout out to the guys. I think they have done a really good job of trying to make sure that the contracts that we negotiated with our design consultants were fair. We were able to get -- as a program wide some very good numbers for our all cost of construction, our overall design as compared to our overall costs for a project. So, again, just want to point that out. We report on that every year. That's been something that the Council has asked about. I think they have done -- they have done a really good job this past year in keeping those numbers in line with good industry practices. And, then, last, maybe just some key accomplishments. I suppose most of you may be interested a little bit in the south Meridian and what's going on there. You have probably noticed that the south Meridian trunk sewer project that's going down Meridian Road to the Simplot property and around is under construction, it's going forward. We got all the easements finally and it's going forward. They are making good progress and, you know, bar any unforeseen conditions, it looks like it's moving along quite well. We also have a waterline project that's going to be going forward. It's -- it's already started construction and they are going to start the next phase of that construction here shortly and that's going down Amity Road and Linder Meridian City Council Meeting Agenda March 6, 2018 – Page 205 of 605 Meridian City Council February 27, 2018 Page 60 of 71 Road back to Victory. So, all of the projects that were commitments during the south Meridian annexation process are either in designer or construction and we have the necessary easements and so forth to make those things happen. So, I think I can say with relative confidence that we are going to be able to meet all of the timelines that we had promised in those south Meridian annexation processes. The wastewater treatment plant, the water -- the capacity expansion and head works projects are also -- I think many of you have been out there and see n that that place is torn up and they are going forward as quickly as possible. I think our biggest challenge is going to be coordination with all the work that's going on, getting the tie-ins made, getting the shut offs made, getting -- making sure that the plant can operate while all that construction is going on is going to be the biggest challenge, but things are happening moving forward steady, in good fashion, so I -- I think we are in good shape there for now. I also wanted to just highlight, but it was already highlighted in the presentation , that we did complete two new production wells this past year. Well 29 and Well 30. Both of those wells serve rapidly growing areas of town in the northwest area of town and , basically, in the south Meridian area as well in pressure zones one and five, which are -- are expanding -- are rapidly expanding pressure zones and so with that I would stand for any questions that you might have. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: Madam Mayor, Warren, so this is the third time that I have gotten to sit through this presentation since being on Council and just kind of running through the numbers in my head from previous presentations as each of the projects were going, each one I just kind of felt like, man, they really killed it on this one. Awesome, they killed it on this next one. So, I was glad to hear your summary that backed up kind of the way that it was appearing to me and so I -- and some of those products I'm like how the heck did they build that for that cost considering as many things that we see and what they cost right now. So, Kudos to you and your team again and the third time I have seen it and it's like -- it seems very impressive. I kept waiting for one that was going to hurt, like, okay, maybe he's going to save it for the end there is going to be one that really killed us, but great job. Stewart: Thank you. De Weerd: I would say they all hurt. Any other questions or comments? I'd like to thank you, Warren, and your team. I think you do a stellar job. I believe that all of the elected officials up here can say with great confidence that you work hard on behalf of our ratepayers and our future citizens in making sure we do the right things and do them right. So, thank you. Stellar job. Exceptional. And all of the words that Warren said we should say we believe. We truly do. So -- and, Garrick and I kind of had to smile on the lighting plan or lighting accomplishments. Really appreciate that. And I think you know what I'm talking about. Meridian City Council Meeting Agenda March 6, 2018 – Page 206 of 605 Meridian City Council February 27, 2018 Page 61 of 71 Stewart: Yeah. Yeah. Thank you. Bongiorno: Madam Mayor, as -- as one of those users of said water we are also very thankful for everything these guys do. Kyle and I work a lot together on these projects and we are thankful for everything you guys do. De Weerd: So, we look forward to that close out report on Pine Avenue. I hear that we have some exciting things going on, being discovered, and all that fun stuff. Stewart: Thank you very much. I appreciate that and it's a lot of -- it's a lot of expense, but it's the cost of growth. So, we are growing fast and, therefore, we spend money. De Weerd: Yes. Stewart: But we try and do it smartly. Thank you. B. Community Development: Opportunity Zones De Weerd: Thank you. Okay. Item 10-B is under our Community Development Department and Chris will be updating this on the Opportunity Zones. Pope: Madam Mayor, Members of Council, good evening. So, part of my role as the CDBG administrator here is to explore other opportunities to leverage our CDBG funds with other programs, federal ideas, federal funding streams, other types of funding streams in different ways that we can start to reinvest some capital in the community that can be leveraged with CDBG. A couple of months ago this idea -- or this program kind of popped onto our radar and we have been pursuing it in the Community Development Department particularly. The Director Cameron, Brenda, our economic development specialist, and myself, kind of want to present to you our plans, our ideas, and give you some more information, answer any questions before we move forward . We are not seeking approval for anything, just want to let you know what we are doing. So, moving into this -- what we are going talk about today is called an Opportunity Zone. So, what are Opportunities Zones? They are federally organized community investment mechanisms. They were created most recently in the tax cut and jobs act of 2017. So, on December 2017 when the federal government passed the big sweeping rewrite of the tax code, this was a provision that was included to allow for tax incentive for individuals who want to invest in lower income communities. I'm not going to get into the exact mechanism that allows for this kind of investment or tax credit, what that looks like, how it's incorporated or what exactly -- or how exactly to institute that with your own finances or somebody else's finances, that's a question that I can answer at a different time, but, really, we just want to give you an introduction to this idea and , then, talk about what we are planning on doing in terms of trying to open some opportunity -- Opportunity Zones in Meridian. So, again, this is -- it's federally designated, so it's managed through the U.S. Department of the Treasury and I will kind of get into some more information about what that means moving forward , but it's focused specifically on designating certain low income census tracts, those that have a poverty rate of 20 Meridian City Council Meeting Agenda March 6, 2018 – Page 207 of 605 Meridian City Council February 27, 2018 Page 62 of 71 percent or more or a household income of 80 percent or less of the area median income. Pretty similar to what we are talking about when we are talking about CDBG eligibility requirements. This is a pretty important local tool for investment that we want to make sure that we are leveraging if we have the opportunity to utilize this tool in our arsenal of -- of reinvestment in the community. So, I think this -- understanding what an Opportunity Zone is not probably gives us more clarity as to what it is. Right now it's really just kind of two or three paragraphs in a huge tax bill. The Treasury hasn't defined any of the rules, hasn't defined the program, hasn't defined really anything beyond what's eligible and how you can get designated . But to give you some clarity on what it is not, it is not a government run or oversee n program. This is run through private organizations to invest private capital in private investments in designated areas of the community. There is no oversight. This is not a grant. It's not program based or project based. So, it's very different from CDBG. This is really just kind of a -- a more organized federal level economic development mechanism that allows for those with capital to invest it in certain areas of the community. It is -- it is not focused on short- term investments, on short-term profits or short-term growth. Most of the -- the incentives come after ten years of investment in an area , and so there is required capital to be lodged in -- in the areas that are designated for long periods of time. Again, there are no grants or any kind of clearly structured program for how the city gets the money. There is also no guarantee -- any kind of guaranteed investment that if we do get a designated zone that money will just start flowing or that there will be any money at all. That is up to the city, if designated, to go out and try to recruit and bring that capital investment into our community, similar to what we do now, just with more incentives. So, this is not a typical economic development incentive kind that was talked about before. I'm not going to get into the details of that, but also one of the great things that we really like about this in the Community Development Department is there are no caps or limits on the amount of capital that can be brought into these zones . So, there is ultimately an unlimited potential for these kind of programs if we get a zone designated in Meridian. So, how do we get an Opportunity Zone in Meridian? So, in December 2017, as I mentioned, the tax cuts and jobs act of 2017 created this idea, kind of put it into play and gave us some information -- information about how communities with lower income census tracts can apply. The Community Development Department over the last two months has been looking at the opportunities , trying to develop some priorities and a plan moving forward. We have discussed some of our ideas with the Mayor's office and also with the Idaho Department of Commerce and the Idaho state governor's office. We will be putting in an application later this week, ideally tomorrow, that will clarify our stance, our priorities, and our intention to seek a nomination and designation for areas in our community. The Department of Commerce will review that application, as well as other applications from around the state, make recommendations to the governor's office and their economic advisory council. They have until the 22nd of March to make a recommendation to the U.S. Treasury, who, then, will make a formal designation and kind of formalize this program . The tax cuts and jobs act gave states and governors 90 days to review eligible census tracts, put together applications, and make nominations and designations. So, it's been a pretty quick turnaround here. So, eligible census tracts, we are looking at the state of Idaho. Anything in blue is just an inherently eligible census tract due to income levels within -- Meridian City Council Meeting Agenda March 6, 2018 – Page 208 of 605 Meridian City Council February 27, 2018 Page 63 of 71 within that. You can't really see Ada county, but we will jump into that, I promise. But to give you kind of a statewide picture here, anything in that teal color are what are called eligible contiguous tracts, which means they share a border with an eligible tract. They also can be considered for designation . So, the thing to remember here -- and this is the key part -- is that governors can only recommend for nomination or only nominate 25 percent of the eligible tracts. So, of every colored tract you see in here only 25 percent of those can be nominated by our governor and , then, designated by the Treasury. So, there is some competition here. Now, we do not expect that every tract here will put in an application and the Department of Commerce is requiring that every tract that is seeking a nomination put in an individual application. So, there will be some prioritization on each community's part, but also on the state's part, but there is some competition here and we kind of want to paint the picture in terms of regionally and statewide what we are competing against in terms of trying to get this designation . So, in the Treasury Valley you can see the blue and teal here and, then, on the right-hand side you can see Ada county specifically which tracts are eligible for designation. When we are looking at Meridian specifically, we have two tracts that are eligible and they are in our downtown core. As you can see the track labeled number one goes from -- on the west end of Meridian to Cloverdale between Fairview and the freeway and, then, from Meridian -- track number two from Meridian to Linder going west and, then, from Cherry to the freeway. Those are the two that we have eligible. These aren't really new in terms of redevelopment or community focus or economic development focus that we have here in the city in terms of our activities, whether it's a CDBG or just with the work that the Mayor's office and Brenda does, these are kind of areas we focus on. This includes our downtown core and a lot of the development that we are focusing on in terms of business growth. So, to give you an idea of the application that we are going through, again, it's collected by the Department of Commerce. That is due by Friday. We will have our application in. It is decided by the economic advisory council -- council by the 22nd of March and to kind of give you an idea of where we stand, we have -- we have two census tracts that are eligible as mentioned, but we feel they are very competitive, particularly because of the priorities that we have -- we have learned from the Department of Commerce, the governor's office, and from some of our internal conversations, they are looking for -- to designate and to nominate census tracts that have industrial zoning, which includes both of ours, of shovel ready projects that have been going on, that are going on, that are planned to go on, which we have in both of those areas. And good current infrastructure we have in both those areas, particularly when you consider the potential future use of the railway in whatever capacity that may ever look like. I make no comments on that, but there is opportunity there and that is what this is about, again, Opportunity Zones. So, there is also, obviously, a current focused economic development need and projects that are going on and plans to do projects in these areas. They are looking for a probability of actual and impactful investment. So, the idea is that the governor's office doesn't want to nominate a bunch of rural communities that can't find any capital to be invested in them and they want to see areas like ours that already have lots of investment going into them, so that this can be another tool to help kind of catalyze the growth, the development that we are working for in the downtown area. They are also looking for the probability of job growth and positive financial impact on the area's households. We see that particularly -- I mean in Meridian City Council Meeting Agenda March 6, 2018 – Page 209 of 605 Meridian City Council February 27, 2018 Page 64 of 71 that downtown core growth there is that second census tract that is mostly housing, particularly that northwestern area where the schools are located , where a lot of jobs can be created in the downtown core for that -- those who live in that census tract. So, I mean in addition they are also looking for eligible census tracts that aren't contiguous. Now, contiguous is technically eligible, but they are looking for those that are eligible in and of themselves. So, given all of these priorities that we picked up over the last couple of weeks, I mean we check all of the boxes. This is a huge opportunity strategically for the state to designate an area that will cause greater growth and investment in our downtown core for the city, but also for the region when you consider some of the other amenities that we are talking about bringing in, we are talking about developing and opportunities that exist in this area. So, next steps. We are submitting the application, again, and, then, we are waiting for a decision. I -- I don't know how that's going to turn out, but I want to project our confidence that we feel pretty good about this, because we kind of do have the key to the valley in a wa y that when we can get this downtown core -- if we can inject more capital into it, particularly private capital, capital and private investment, we can see a lot of growth and things change here for the better. Then after getting -- assuming we get the designation or the nomination we will wait for federal understanding of rules about what it even means . We -- again, there is a lot of uncertainty of what this is, how the mechanism works and what burden or even role the city plays in general in this. I know that the Department of the Treasury is trying to do everything they can to just not create a program that has to be managed, just to create an incentive for reinvestment in particular areas. This has been an idea that's been tossed around for the last three years or so at the federal level , particularly in the senate. It has a lot of bipartisan support and we are really excited about it in Community Development, especially if we can get this opportunity for a designation in our community. After that, assuming we get designated, we are assuming that the next step is just attracting investors, bringing that capital to the community, showing that investment. So, from summer 2018, assuming we get a designation to -- we have no -- until we don't know when. There is no life term on these designations at this point, which is good or bad, but either way it's exciting for us to know that there is this gran t opportunity for this capital to come into the community. As we talked about the growth and the investment economically in the state, in our community and the region, being able to bring and incentivize that money into the areas that we are already focusing on is just something we are really excited about. So, with that I will stand for any questions. I will preface this that I am not the technical expert on this. As I mentioned there is not a lot of details. A lot of this work will -- will go on assuming that we get this designation through our economic development activities and less so through CDBG, though we hope to be able to leverage some of these funds in support of the projects that can come through opportunity funds. But any questions I would stand for. De Weerd: Thank you, Chris. Any questions? Palmer: Madam Mayor? De Weerd: Mr. Palmer. Meridian City Council Meeting Agenda March 6, 2018 – Page 210 of 605 Meridian City Council February 27, 2018 Page 65 of 71 Palmer: Madam Mayor. Chris, thanks for the presentation. Just -- has there been any -- where would be any actual federal dollars being used? Is it just kind of tax credits and incentives? If someone were to invest in a project, whatever might or might not qualify, would they have their requirements like Bacon Davis or Davis Bacon, however it's said, that come along with federally involved projects? You have no idea? Pope: Madam Mayor, Council Member Palmer, there is no official rule, but I can kind of give you what I have -- what I feel in terms of what I have learned from different conversations with people who are presenting about this. To give more background on the actual mechanism, what this essentially allows is for private individuals or organizations who want to invest in the community to create what's called an Opportunity Fund, which is an incorporated entity, which, then, has to -- I guess put at least 90 percent of its funding into reinvestment projects in the community. This is not a 501(c) (3), it's not a federally funded entity, and in no way, shape, or form has any tie to a government, aside from the tax credit it receives at the end of a ten year period . So, to my understanding and to the understanding of the people who have posed -- who have been telling me about this and had the se similar questions posed, there should be absolutely no requirement to Davis Bacon or other federal requirements. I can't promise that. What the Treasury comes out with -- I just don't know what's going to happen . But the intention at this point is to absolutely remove any notion that this is a program from the federal government, that this is anything more than a new market tax credit or the fair housing -- or not fair housing -- low income tax credit with less restrictions, less strings. So, with some of those other tax credits you do see a need for Davis Bacon or other kinds of federal labor requirements to be met . There is some talk that this probably won't be one of those kinds of programs, particularly those of the programs are managed through different departments at the federal level. Little Roberts: Madam Mayor? De Weerd: Mrs. Little Roberts. Little Roberts: First of all, Chris, I would like to say great job. You are just doing a wonderful job with all that we have been working on with this and several other projects that I know that Brenda and Economic Development appreciates it as well, so thank you. So, do you have any idea with this what type of tax credit we are looking at? What comes to mind is a few years ago we had an individual that was looking at personally buying a building that takes up the majority of a block here in downtown and it sounds like there could have been quite an added incentive had this been in place then. Pope: Council Member Borton, Council Member Little Roberts, I just don't -- I don't know. I mean I do know, but I don't understand it well enough to articulate it beyond what -- what I guess I have. The technical aspects in terms of the tax deferment , tax credit, other types of systems that are being created as an incentive here , I just don't know what it looks like in terms of like capital for the investor. I know that it is pretty substantial and a lot of the conversation, again, I'm picking up -- this is out of my wheelhouse -- is everyone's pretty excited about this. Beyond -- beyond my limited Meridian City Council Meeting Agenda March 6, 2018 – Page 211 of 605 Meridian City Council February 27, 2018 Page 66 of 71 knowledge of being like really excited for potential -- like capital investment in the downtown area, this seems to be like a pretty standard -- or not standard, but pretty extraordinary incentive for investment, particularly adding the lack of strings that is being projected at this point. I wish I could give you more information, but -- there is a lot of information online and I'm sure that if we get designation will be back to talk about it, but that's what I was -- Cameron, is there anything you want to say? Okay. I know there are others who understand this more than I do. But any other questions? Borton: Any other questions? Chris, thank you for the report -- Pope: Thank you. Borton: -- and good luck. Pope: Thank you. C. Community Development: Transportation Priorities Borton: Excited to hear how this turns out. Item 10-C, Community Development transportation priorities part two. Continued. Caleb. Hood: Thank you, President Borton, Members of the Council. Let's just hurry up and do this while the Mayor's out of the room. So, it's actually the third time this has been on your agenda. The first time it was like midnight, so we didn't even talk about it. But it was in your packet and it was on the agenda and I do want to thank the clerk. I'm not last on the agenda, so that's I guess a little victory today. But it is the second time we are talking about this officially. I'd like to get through priorities for roadways, intersections, and community programs, projects, if possible. We started to kind of talk about it last week and you, obviously, continued it to -- to today. Let me just pull up real quick a couple of things that we -- that I have e-mailed to you, actually, a week ago. So, the first one being -- close this real quick. First couple being the level of service map. So -- and I think in my e-mail I put something like, you know, think about it as a report card, right, A's, B's and C's are pretty good. F's are not so good. So, red is the roadways and intersections that aren't doing so well and greens and -- all permanently greens, but even yellows to a certain extent are generally better than the oranges and the red. So, I give you a copy of the level of service map, as well as the project prioritization from ACHD. It kind of shows you most everything that's considered to get to adjusted cost benefit ratio for ACHD as we talked about a little bit last week, just because you are number one here doesn't mean it's their most important project in programming and budgets and all that comes into play. You can see when it's actually planned for construction, where it's at in the process, if they are in a right of way phase, those types of things and the project cost and some of the benefits. So, I shared those two with you, as well as a map that visually depicted roadways and intersection priorities as recommended to you by the transportation commission and , then, you already had -- but the associated list and more detailed description of what those projects are, the scope of the projects, and, again, where they are at in the status. If Meridian City Council Meeting Agenda March 6, 2018 – Page 212 of 605 Meridian City Council February 27, 2018 Page 67 of 71 they are in the five year work plan, if they are not, and anticipated cost. As Commissioner Ballard mentioned earlier tonight, using this far right-hand column for just comments that -- they are not all mine, some of them are from the parks commission or other commissioners, transportation commission, but there are some -- some notes here. The other thing that I sent to you was a letter. I didn't pull it up. But sent a draft letter. I didn't hear back from anybody, so I did give that to the clerk to sign, but we can talk about it if there are some tweaks now, but a cover letter that would go on top of a list. It doesn't have to be this one, if you want to move things around. I know there were a couple of projects talked about -- sorry, I'm going to stop scrolling and just leave this static for a minute. There was a cover letter that if you're agreeable to -- to sign. Did have some things to talk about that I didn't know if there were any questions about. I touched on funding opportunities and potentially supporting ACHD. If they go after additional funding mechanisms for projects in the future -- we do have an upcoming joint meeting. I think that was also talked about a little bit last week on March 8th at ACHD. We really highlighted north-south this year, kind of in the letter. Typically, historically, we have talked a lot about east-west, because a lot of the jobs are in Boise and people are -- the Mayor even kind of alluded to it before. Our roads aren't just used by Meridian residents, we get 2C drivers, you know, coming through or Kuna folks coming up and through. So, is this year really did focus, you know, more on three north-south corridors, which is kind of atypical for us. But, again, I don't have much of a presentation, just kind of bringing you up to speed where we are at and would stand for any -- hopefully got a chance to digest this in the past week or two and I stand at the ready to make changes and send it off or whatever you would like to do. Borton: Thank you, Caleb. Council, any questions? You have got consensus that the list as presented is good to go. There was one question I had in a letter -- your draft letter to ACHD, that last paragraph opened with that sentence that spoke -- alluded to the cost sharing concept. Do you -- can you pull the letter up? Yeah. Come along side. Come alongside the district. Is that the -- the reference to perhaps cost sharing that perhaps Councilman Palmer's comments a week or so ago kind of opened the door for that or does it mean something else? Hood: It certainly can. It's not explicit in that fact. It was more to what I was -- a couple of years ago in one of our cover letters there was some realization that maintenance was becoming more and more of a -- just a reality, less money for a capacity and more and more -- because more lane miles over time you have to dedicate more of your funding to just maintaining what you have and there was some sentiment at that time to look at additional ways to do capacity projects. So, that -- it's kind of in that same vein, but it could be perceived that way or, again, more explicitly couched or written that way, if that's what we want to do here. I wasn't quite sure, based on that discussion last week, if that's something in your consensus to put that in the letter, so I didn't take too many liberties in that, but -- but if that's what we want to do then -- Borton: Madam Mayor? I didn't have any concern with it, I just assumed it was intentionally vague, perhaps captured some of what you were asking about, so -- we have consensus on the list and the letter, Madam Mayor, so -- Meridian City Council Meeting Agenda March 6, 2018 – Page 213 of 605 Meridian City Council February 27, 2018 Page 68 of 71 D. City Clerk's Office: Proposed Passport Fee Increase Update De Weerd: I need to leave more often. Okay. Item 10 -D is the city clerk's office. Coles: Thank you, Madam Mayor, Members of the Council, if it's okay with you I will just do it from here, because by the time I get down there I will be done talking. So, we recently received a letter from the U.S. Department of State indicating that the fee for processing applications -- right now it's currently set at 25 dollars per application. The U.S. Department of State effective April 2nd will be changing that to 35 dollars. So, a ten dollar increase. That is the fee set by the State Department. However, it's collected by the passport acceptance facilities, of which we are one, so in order for us to continue being a passport acceptance facility we need to change our fee from 25 dollars to 35 dollars. The reason I'm here before you is in order to do that it's a part of our fee schedule, so a public hearing will need to take place and we would need to adopt it as a part of our citywide fee schedule. So, in a few weeks that's my plan is to come back with a public hearing, but wanted to inform the Council and engage -- just take your pulse to make sure that we are on the right track continuing down that road with being a passport acceptance facility and accepting that new rate from the U.S. Department of State. So, with that I will stand for any questions. De Weerd: Thank you, C.Jay. Council, any questions? E. Mayor's Office: City's Position on Proposed Legislation De Weerd: Okay. Item 10-E you have received the spreadsheet that we have. We do have a house bill number on the municipal court funding legisla tion. It's House Bill 643 and that's been assigned I believe to -- yes. So, I think that they believe that it will be heard on Thursday, but we will let you know specifically. And I know they would kind of like Meridian to not be there. They don't want it to be a Meridian bill in light of comments that one of the representatives had in the discussion and ways and means. Meridian came into the conversation and it's probably just as well that we are not present. So, I have nothing else to report, but -- oh. Yes, I do. House Bill -- the anatomical gifts passed the floor today and is headed to the senate. The resolution was not heard today, but it is on the third reading list or it's been off the third reading list -- whatever. It's up to the floor to a vote when it gets to -- to that order. So, we are -- we are moving to the senate and I can tell you MYAC is -- is thrilled. I'd like to thank Councilman Cavener for being at -- whatever committee that was. Health and Welfare? Cavener: Health and Welfare. De Weerd: Yes. Health and Welfare and the kids just did an amazing job and, in fact, the chair -- Chairman Wood mentioned that Arlie give lessons on how to provide testimony to others. Item 11: Future Meeting Topics Meridian City Council Meeting Agenda March 6, 2018 – Page 214 of 605 Meridian City Council February 27, 2018 Page 69 of 71 De Weerd: So, if there is nothing further, just under Item 11 remind you that early voting started and it's in our conference room A. The police award ceremony is tomorrow at 6:30 at the West Ada School Office -- school district office. The Meridian fire chili cookoff is Saturday from 11:00 to 3:00 at the Meridian Speedway Dairy Barn and Coffee With The Mayor next Tuesday at 8:00 a.m. at Moxie Java on Locust Grove and Fairview. And if that's unfamiliar, that's Jaycee Holman's place. Nary: Madam Mayor? Before the motion for the next Item 12, when we get to that, could we also add 74-206(1)(i) as well. That's a misunderstanding on the -- on the nature of the discussion and I want to make sure to be transparen t that we add that as well, because it's related to the conversation. De Weerd: Okay. Hood: Madam Mayor? De Weerd: Yes. Hood: On 11 I just wanted to follow up quickly with you all to let you know I'm targeting March 13th to provide you a status update on some of the things we think have already addressed from the joint meeting we had with the Planning and Zoning Commission. By the way, I think I have mentioned that meeting I thought was a pretty productive meeting, but there were quite a few things left on our to do list. So, some of them we are already starting to tackle. Some of them are probably going to take a little bit more time, but on the 13th during our workshop we would like to report out on progress made to date and kind of the next steps from some of that dialogue we had with the Planning and Zoning Commission on the 13th. De Weerd: We will see if we can. Hood: Sometime in the near future then. De Weerd: Okay. Hood: It doesn't have to be the 13th. Just real quick the other thing I want to call to your attention is on your desktop this week you have -- and this was also something that came -- was discussed at the joint meeting, but you have a folder, an icon on your desktop -- you should have anyways, planning documents. So, those are a lot of the handouts that we have and give to customers. Most of them you're probably familiar with, but if you forget what zoning means or what a mixed use designation is , you have a cut sheet or a pdf that shows you that. It also has the future land use map. It has a current zoning map. There is just a handful -- I think about 15 different documents or so that are there, just kind of quick reference. Glossary. ACHD. Who is that. There is a glossary for you. You can pull it up and, you know, acronyms and things like that. So, Meridian City Council Meeting Agenda March 6, 2018 – Page 215 of 605 Meridian City Council February 27, 2018 Page 70 of 71 you have that on your desktop there, just know you have it there if you get into a hearing and, again, you -- hopefully you find it helpful, so -- Item 12: Amended onto Agenda: Executive Session per Idaho State Code 74 - 206(1)(b): To consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member or individual agent and 74-206(1)(i): To engage in communications with a representative of the public agency’s risk manager or insurance provider to discuss the adjustment of a pending claim or prevention of a claim imminently likely to be filed. De Weerd: Thank you, Caleb. Okay. Item 12 is Executive Session. Do I have a motion? Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: Move that we go into Executive Session pursuant to Idaho Code 74-206(1)(b) and (1)(i). Palmer: Second. De Weerd: I have a motion and a second to adjourn into Executive Session. Mr. Clerk, will you call roll. Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea; Bernt, yea. De Weerd: All ayes. MOTION CARRIED: ALL AYES. EXECUTIVE SESSION: (9:43 p.m. to 10:04 p.m.) De Weerd: I would entertain a motion to come out of Executive Session. Milam: So moved. Cavener: Second. De Weerd: All those in favor say aye. All ayes. MOTION CARRIED: ALL AYES. Meridian City Council Meeting Agenda March 6, 2018 – Page 216 of 605 Meridian City Council February 27, 2018 Page 71 of 71 De Weerd: Do I have a motion to adjourn? Milame: So moved. Cavener: Second. De Weerd: All in favor? All ayes. MOTION CARRIED: ALL AYES. MEETING ADJOURNED AT 10:04 P.M. (AUDIO CO_RDI.NG ON FILE OF THESE PROCEEDING//S) MAYOR TAMVIY D-E--VVEERD DATE APPROVED ATTEST: C. JAY COL S, Cl CL lF�,/rbe TRE.\''.VQ O-�' City Council Meeting Meeting Date: February 27, 2018 Agenda Item Number: Project/File Number: Item Title: Future Meeting Topics Public Forum (Up to 30 Minutes Max) Meetina Notes CITY OF MERIDIAN CITY COUNCIL PUBLIC FORUM SIGN -IN SHEET Date: February 27, 2018 Prior to the commencement of the meeting a person wishing to address the Mayor and City Council MUST sign in and limit their comments to the matter described below. Complaints about individuals, city staff, business or private matters will not be allowed. Testimony or comment on an active application or proposal that is or will be pending before Planning and Zoning or City Council is strictly prohibited by Idaho law. Each speaker will have up to three (3) minutes to address the Mayor and Council, but the chair may stop the speaker if the matter does appear to violate guidelines, varies from the topic identified on this sign in sheet or other provisions of law or policy. Print Name jProvide Description of Discussion Topic City Council Meeting Meeting Date: February 27, 2018 Agenda Item Number: & [Or Project/File Number: Item Title: Approve Minutes Approve Minutes of February 13, 2018 City Council Workshop Meetina Notes 9 -- Meridian City Council February 6, 2018 Page 63 of 63 -` MAVOR R TAMM E WEERD ATTEST: C. JAY CC D71 DATE APPROVED City Council Meeting Meeting Date: February 27, 2018 Agenda Item Number: (V Project/File Number: Item Title: Asset Purchase and Transfer Agreement — Idaho Power First Amendment to November 8, 2017 Asset Purchase and Transfer of Title Agreement with Idaho Power for assets and sectionalizer modifications at Wastewater Resource Recovery Facility Amendment to November 8, 2017 Asset Purchase Agreement with Idaho Power for assets and sectionalizer modifications at Wastewater Resource Recovery Facility, lowering purchase price from $761,693 to $668,805 - savings to City of $92,888 Meetina Notes FIRST AMENDMENT TO ASSET PURCHASE AND TRANSFER OF TITLE AGREEMENT This FIRST AMENDMENT TO ASSET PURCHASE AND TRANSFER OF TITLE AGREEMENT ("First Amendment"), is entered to be effective this 'ZV 0' day of February, 2018 ("Amendment Effective Date"), by and between IDAHO POWER COMPANY, an Idaho corporation ("Idaho Power"), and the CITY OF MERIDIAN, a municipality located in Ada County, Idaho (the "City"). Idaho Power and the City may be referred to herein individually as a "Party" or, collectively, as the "Parties." RECITALS Idaho Power and the City previously entered an Asset Purchase and Transfer of Title Agreement dated November 8, 2017 ("Agreement"). The Parties desire to amend the Agreement to revise the purchase price of the assets subject to the transaction pursuant to this First Amendment as set forth below. AGREEMENT For and in consideration of the mutual covenants and provisions set forth in this First Amendment, and other good and valuable consideration, the receipt of which is hereby acknowledged, the Parties, intending to be legally bound, agree as follows: 1. Recitals. The Parties acknowledge and agree to the accuracy of the Recitals set forth above, and such Recitals are incorporated herein by this reference. 2. Defined Terms. Capitalized terms not defined in this First Amendment shall have the meaning given to them in the Agreement. Amendments to Agreement. a) The first paragraph of Section 3 "Purchase Price" of the Agreement is hereby deleted in its entirety and replaced with the following: Purchase Price. The City shall pay to Idaho Power the amount of $668,805 for the Assets and sectionalizer modifications necessary to complete the purchase ("Purchase Price"). A summary breakdown of the Purchase Price is attached hereto as Exhibit B and made part of this Agreement. As demonstrated by Exhibit B, included in the Purchase Price are costs associated with a sectionalizer located at the Wastewater Facility ("Sectionalizer") that Idaho Power will reprogram to become the Wastewater Facility's Point of Delivery. The Sectionalizer is not being sold to the City; instead, Idaho Power will continue to own, operate and maintain the Sectionalizer. Upon Closing the Sale (defined in Section 6 of this Agreement), Idaho Power will make the necessary modifications to the Sectionalizer and cease {00229555.DOCX; 1 } City of Meridian— First Amendment to Asset Purchase and Transfer of Title Agreement Page 1 of 4 collection of the facilities charge and any other charges associated with the Sectionalizer.t b) Exhibit B to the Agreement is hereby deleted in its entirety and replaced with Exhibit B attached to this First Amendment. 4. No Other Amendments. Except as expressly set forth herein, nothing in this First Amendment will be construed to amend, modify, or alter any term, condition, right, or obligation set forth in the Agreement or in any way affect its enforceability. The Agreement, as amended by this First Amendment, is in full force and effect and is hereby in all respects ratified and confirmed, upon signature by both Parties. References in the Agreement to "this Agreement" and to words such as "herein," "hereinafter," "hereof," "hereunder," and any words of similar import shall refer to the Agreement as amended by this First Amendment. 5. Miscellaneous. This First Amendment may be executed in one or more counterparts, each of which will be deemed an original and all of which taken together shall constitute one and the same instrument. To the extent of any conflict between this First Amendment and the Agreement, this First Amendment shall control. This First Amendment and the Agreement constitute the full and entire understanding and agreement between the Parties regarding the subjects set forth in the Agreement and this First Amendment, and supersede all prior agreements and understandings related thereto. Neither this First Amendment nor any term in this First Amendment may be amended, waived, discharged, or terminated other than by a written instrument signed by the Parties hereto. This First Amendment shall be binding upon and inure to the benefit of the successors and assigns of the Parties hereto. [Signatures to follow] 1 The costs associated with the Sectionalizer are not for the modification or reprogramming necessitated by the Sectionalizer becoming the City's Point of Delivery; instead, the costs associated with the Sectionalizer are based on Idaho Power recovering its initial investment cost for the Sectionalizer. Pursuant to Rule K the Sectionalizer was originally installed for the sole benefit of the City, and the City has since paid a monthly facilities charge to Idaho Power based on a percentage of Idaho Power's initial investment cost. Because the City will no longer pay a monthly facilities charge, Idaho Power must recover the initial investment cost of the Sectionalizer through a lump sum payment from the City. {00229555.DOCX; 1 } City of Meridian — First Amendment to Asset Purchase and Transfer of Title Agreement Page 2 of 4 IN WITNESS WHEREOF, the Parties hereto have entered into this First Amendment to be effective as of the Amendment Effective Date. IDAHO POWER COMPANY Signature: Printed Name: Title: -- Illy CITY OF MERIDIAN Signature:��1 Printed Name: Title: M Gly%© 100229555.DOCX; 1) City of Meridian — First Amendment to Asset Purchase and Transfer of Title Agreement Page 3 of 4 {00229555.DOCX; 1} City of Meridian – First Amendment to Asset Purchase and Transfer of Title Agreement Page 4 of 4 EXHIBIT B SUMMARY BREAKDOWN OF PURCHASE PRICE Purchase Price Components Amounts Net book value $ 338,287 True up of past levelized rate of return $ 90,486 Near-term rate of return impact resulting from sale of assets $ 63,319 Near-term operational impact resulting from sale of assets $ 83,016 Total Purchase Price – before tax $ 575,108 Net gross-up for tax $ 77,266 Total Purchase Price – after tax $ 652,374 Work order closing costs $ 480 Total Purchase Price $ 652,854 Sectionalizer Components Amounts Sectionalizer book value $ 9,321 Sectionalizer true-up past levelized rate of return $ 4,908 Total Price – before tax $ 14,229 Net gross-up for tax $ 1,722 Sectionalizer Total $ 15,951 Total Amount Due $ 668,805 Meridian City Council Meeting Agenda February 27, 2018 – Page 72 of 301 City Council Meeting Meeting Date: February 27, 2018 Agenda Item Number: Project/File Number: __..._._..._.—....__-- Item Title: Authorizing Purchase Manager to Sign Purchase Order Authorization for Purchasing Manager to sign Purchase Order 18-0266 to INDEPENDENCE INDOOR SHOOTING (IIS LLC) for the Not -to -Exceed amount of $51,084.00. Meetinq Notes u✓ Page 1 Memo To: C.Jay Coles, City Clerk From: Sandra Ramirez, Purchasing Specialist CC: Jamie Leslie, Keith Watts Date: 2/21/2018 Re: February 27th City Council Meeting Agenda Item The Purchasing Department respectfully requests that the following item be placed on the February 27th City Council Consent Agenda for Council’s consideration. Authorization for Purchasing Manager to sign Purchase Order 18-0266 to INDEPENDENCE INDOOR SHOOTING (IIS LLC) for the Not-to-Exceed amount of $51,084.00. The City is invoiced $4,257.00 monthly for Sworn Staff Shooting Range Memberships. Recommended Council Action: Authorization for Purchasing Manager to sign Purchase Order 18-0266 to INDEPENDENCE INDOOR SHOOTING (IIS, LLC) for the Not-to-Exceed amount of $51,084.00. Thank you for your consideration. City of Meridian Purchasing Dept. Meridian City Council Meeting Agenda February 27, 2018 – Page 74 of 301 c{,6\%y-CIry OF MERIDIAN Purchasing Deparbnent 33 E BROADWAYAVE, STE 106 MERIDIAN, ID 83642 TEL: (208) 489-0417 FAX: (208) 887-4813 lndependence Shooting Range 2749 E Gata Ct Meridian, lD 83642 EE CITY OF MERIDIAN Police Department 216t2018 no CASE MANAGE NO SUGGESTED VENDOR AVAILABLE BUDGET AMOUNT $55,212.00 Purchase Re PURCHASE ORDER NUMBER MUSTAPPEAR ON ALL INVOICES. PACKING SLIPS, CARTONS ANO CORRESPONDENCE RELATEO TO THIS OROER uisition Jamie Leslie Jamie Leslie PROJECTNAME: I Shootin Mem MembershiSwornStaffShooti 12 00$4 $51 084.00 Q $ $ $st 084.00 t, i NOTES: Councit Date: We are invoiced each month at $4257.00 FUND UNTING CODESAC TOTALAMOUNTUNIT Qua QTY UNIT PRICE and PricinDescrPurchasen EXPENSE OR PRoJECT/ GLACCOUNT# COMMITMENT# DEPT CODE PART NUMBER I DESCRIPTION I COMMITMENT INAMETASKORDERICONTRACTIPROJECTDESCRIPTlON Meridian City Council Meeting Agenda February 27, 2018 – Page 75 of 301 City Of Meridian Statement of Revenues and Expenditures - Rev and Exp Report - Sand.ra - Unposted Transactions Incfuded In Report 01 - ceneral Fund 2LL0 - Po1ice Admin F,iom rO/L/2017 Through 9/30/20Lg Percent of Budget. with Amendments Current Year Act.ual- Budget Budgets Remaining Remaining 57200 OPERATING COSTS Employee Seminars /Training Total, OPERATING COSTS DEPT EXPENDITURES TOTAL EXPENDITURES 9t,437.60 1), t9L .24 59.246.36 64 -79e" 91 ,43'7 .60 32 , t9l .24 59,246.36 64.79* 59 246 ___-_2], 12LSo ______ ]2,]2).34 59,246.36 _*________s3.123 64.792 DaLe: 2/1,5/1A 08:59:37 N Page: 1 ______21-ELSo ______)2_,]2)-24 Meridian City Council Meeting Agenda February 27, 2018 – Page 76 of 301 City Council Meeting Meeting Date: February 27, 2018 Agenda Item Number: Project/File Number: Item Title: License Agreement Settlers Northside Canal Settlers Northside Canal License Agreement with Settlers Irrigation District Meeting Notes ADA COUNTY RECORDER Christopher D. Rich 201$_020363 BOISE IDAHO Pgs=30 BONNIE OBERBILLIG 03/0612018 03:18 PM SETTLERS IRRIGATION DISTRICT NO FEE 1111111111111111111111111111111111111111111111111 00470266201800203630300308 LICENSE AGREEMENT This LICENSE AGREEMENT, is made and entered into this n day of a , 2018, by and between SETTLERS IRRIGATION DISTRICT, an irrigation district organized and exi ng under and by virtue of the laws of the State of Idaho, hereinafter referred to as the "District," and CITY OF MERIDIAN, c/o Parks Department, 33 East Idaho, Meridian, Idaho 83642, hereinafter referred to as the "Licensee," WITNESSETH: WHEREAS, the District owns the irrigation ditch or canal known as the SETTLERS NORTHSIDE CANAL (hereinafter referred to as "ditch or canal"), an integral part of the irrigation and drainage works and system of the District, together with the easement therefor to convey irrigation and drainage water, to operate, clean, maintain, and repair the ditch or canal, and to access the ditch or canal for those purposes; and, WHEREAS, the District operates, cleans, maintains, repairs and protects the ditch or canal for the benefit of District landowners; and, WHEREAS, the Licensee is the owner of real property/right-of-way for a pedestrian pathway that is servient to the District's ditch or canal and easement, and is particularly described in the "Legal Description" and/or deed attached hereto as Exhibit A and by this reference made a part hereof, and, WHEREAS, the ditch or canal crosses and intersects the real property described in Exhibit A as shown on Exhibit B, attached hereto and by this reference made a part hereof; and, WHEREAS, the Licensee desires a license to cross, encroach upon or modify said ditch or canal and/or the District's easement under the terms and conditions of this License Agreement; NOW, THEREFORE, for and in consideration of the premises and of the covenants, agreements and conditions hereinafter set forth, the parties agree as follows: A. Acknowledgment of the District's Easement 1. Licensee acknowledges that the District's easement for the ditch or canal includes a sufficient area of land to convey irrigation and drainage water, to operate, clean, maintain and repair the ditch LICENSE AGREEMENT - 1 Meridian City Council Meeting Agenda February 27, 2018 – Page 79 of 301 Meridian City Council Meeting Agenda February 27, 2018 – Page 80 of 301 Meridian City Council Meeting Agenda February 27, 2018 – Page 81 of 301 Meridian City Council Meeting Agenda February 27, 2018 – Page 82 of 301 6. Notices. Any and all notices, demands, consents and approvals required pursuant to this License Agreement shall be delivered to the parties as follows: Settlers Irrigation District P.O. Box 7571 Boise, ID 83707 See page 1 for Licensee Notices shall be deemed to have been delivered upon hand deposit in the United States mail as provided above. 7. Counterparts. This License Agreement maybe executed and delivered in counterparts, each of which shall be deemed to be an original and all of which shall constitute one and the same instrument. IN WITNESS WHEREOF, the District has hereunto caused its name to be subscribed by its officers first hereunto duly authorized by resolution of its Board of Directors and the Licensee has caused its name to be subscribed by its duly authorized officer/agent, all as of the day and year herein first above written. SETTLERS IRRIGATION DISTRICT wu. ME VVEANK& 4711 110= 0-7 Its President AT TEST: Its Secret r CITY OF MERIDIAN ATTEST: j/%/� /JJJ///jjj P.UGYU I' L' 0 By. 00 +r of LICENSE AGREEMENT - 6 By: t,�i ATTEST: j/%/� /JJJ///jjj P.UGYU I' L' 0 By. 00 +r of LICENSE AGREEMENT - 6 STATE OF IDAHO ) ) ss: County of Ada ) 6 it On this day of ��"� �' ,, 2018, before me, the undersigned, a Notary Public in and for said State, personally appeared Ed Knight and Stefanie Keen, known to me to be the President and Secretary, respectively, of SETTLERS IRRIGATION DISTRICT, the irrigation district that executed the foregoing instrument and acknowledged to me that such irrigation district executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal, the day and year in this certificate first above wrt 00 otary Public f,o�yr�Idaho Q * Residing at Ii�0`+�6..v,Idaho 0 �*'� � , � My Commission Expires. O rte■ �•• 00 669, ter++�ii.��'�2Id STATE OF IDAHO ) )ss. County of Ada ) On this 2.1 day of e_ b f uoLr1, _ , 2018, before me, the undersigned, a notary public in and for said state, personally appeared7a rnn-ga A, kA)cer cj and ' '-sow known to me to be the and C of CITY OF MERIDIAN, the entity that execute the foregoing instrument, and acVnowledgcd to me that such entity executed the same. INWITNESS WHEREOF, I have hereunto set myhand and affixed my official seal, the day and year in this certificate first above written. LICENSE AGREEMENT - 7 C MAI mc Notary Public forJda-lam _ Residing at �-V-q 1Ll dJA DQ 5L..1 My Commission Expires; 3 -AS - �),U a. � Meridian City Council Meeting Agenda February 27, 2018 – Page 85 of 301 Meridian City Council Meeting Agenda February 27, 2018 – Page 86 of 301 Meridian City Council Meeting Agenda February 27, 2018 – Page 87 of 301 Meridian City Council Meeting Agenda February 27, 2018 – Page 88 of 301 Meridian City Council Meeting Agenda February 27, 2018 – Page 89 of 301 Meridian City Council Meeting Agenda February 27, 2018 – Page 90 of 301 Meridian City Council Meeting Agenda February 27, 2018 – Page 91 of 301 Meridian City Council Meeting Agenda February 27, 2018 – Page 92 of 301 Meridian City Council Meeting Agenda February 27, 2018 – Page 93 of 301 Meridian City Council Meeting Agenda February 27, 2018 – Page 94 of 301 Meridian City Council Meeting Agenda February 27, 2018 – Page 95 of 301 Meridian City Council Meeting Agenda February 27, 2018 – Page 96 of 301 Meridian City Council Meeting Agenda February 27, 2018 – Page 97 of 301 Meridian City Council Meeting Agenda February 27, 2018 – Page 98 of 301 Meridian City Council Meeting Agenda February 27, 2018 – Page 99 of 301 Meridian City Council Meeting Agenda February 27, 2018 – Page 100 of 301 Meridian City Council Meeting Agenda February 27, 2018 – Page 101 of 301 Meridian City Council Meeting Agenda February 27, 2018 – Page 102 of 301 Meridian City Council Meeting Agenda February 27, 2018 – Page 103 of 301 Meridian City Council Meeting Agenda February 27, 2018 – Page 104 of 301 Meridian City Council Meeting Agenda February 27, 2018 – Page 105 of 301 Meridian City Council Meeting Agenda February 27, 2018 – Page 106 of 301 Meridian City Council Meeting Agenda February 27, 2018 – Page 107 of 301 City Council Meeting Meeting Date: February 27, 2018 _.... _......... -........................ _............. _.... ........... Agenda Item Number: Project/File Number: F Item Title: Agreement for Use of Kleiner Park with Capital Christian Agreement For Use Of Kleiner Park For Capital Community Egg Hunt on March 31, 2018 Agreement establishing terms and conditions of CCCC's use of Kleiner Park for egg hunt on March 31. Meeting Notes AGREEMENT FOR USE OF KLEINER PARD FOR SPECIAL EVENT This Agreement For Use Of Kleiner Park For Special Event (hereinafter "Agreement") is made this 24 day of February, 2018 (the "Effective Date"), by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho (hereinafter "City"), and Kenneth G. Wilde, on behalf of Capital Christian Center, Inc., a religious corporation organized under the laws of the State of Idaho (hereinafter "Organizer"). WHEREAS, the respective governing bodies of City and Organizer are mutually interested in enhancing the Meridian community's quality of life by providing and supporting special event opportunities for members of the Meridian and greater communities; WHEREAS, City and Organizer recognize that publicly -held facilities are resources requiring heightened stewardship and protection; WHEREAS, Organizer has agreed to be responsible for any costs incurred by City in the course of the large-scale special event hosted by Organizer at Julius M. Kleiner Memorial Park ("Park"), located at 1900 N. Records Avenue, in Meridian, Idaho, on April 1, 2018; and WHEREAS, the Meridian City Council finds that it is fiscally responsible and in the best interest of the community to enter into a contractual agreement establishing the terms and conditions of Organizer's use of Park; NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged and agreed, and in consideration of the mutual promises and covenants herein contained, and in consideration of the recitals above, which are incorporated herein, City and Organizer agree as follows: I. PERMISSION GRANTED. Subject to the terms and conditions set forth herein, City hereby grants to Organizer permission to utilize Park at the time, place, and manner set forth in this Agreement and in City of Meridian Temporary Use Permit no. TUP-18-0009 for a large-scale special event known as "Capital Community Egg Hunt" ("Event"). 11. OBLIGATIONS OF ORGANIZER. A. Reasonable use. Organizer shall employ best efforts to ensure that its use of Park and Park facilities, amenities, infrastructure, and/or vegetation is appropriate and reasonable. Where Organizer's use of Park and Park facilities, infrastructure, and/or vegetation causes disproportionately excessive damage to same, Organizer shall reimburse City for the cost or proportionate cost of necessary repairs and/or replacement. Organizer shall exercise best efforts to see that any and all use of Park, to the extent reserved by Organizer, is in compliance with all laws and with City's policies regarding use of City parks and/or facilities, including, but not limited to, policies be adopted or enacted by the Director of the Meridian Parks and Recreation Department. AGREEMENT FOR USE OF KLEiNER PARK FOR SPECIAL EVENT PAGE 1 OF 7 Meridian City Council Meeting Agenda February 27, 2018 – Page 110 of 301 Meridian City Council Meeting Agenda February 27, 2018 – Page 111 of 301 Meridian City Council Meeting Agenda February 27, 2018 – Page 112 of 301 Meridian City Council Meeting Agenda February 27, 2018 – Page 113 of 301 Meridian City Council Meeting Agenda February 27, 2018 – Page 114 of 301 O. Applicable law. This Agreement shall be governed by and construed and enforced in accordance with the laws of the State of Idaho. P. Approval required. This Agreement shall not become effective or binding until approved by both Organizer and by Meridian City Council. IN WITNESS WHEREOF, the parties shall cause this Agreement to be executed by their duly authorized officers to be effective as of the day and year first above written. ORGANIZER: BY: I ennet G. Wilde President, Capital Christian Center Incorporated CITY OF MERIDIAN: Attest: (E0 N UST �9 Ta my e W erd, Mayor y `�' Z tv1�1P� , City Clerk AGREEMENT FOR USE OF KLEINER PARK FOR SPECIAL EVENT PAGE i of i City Council Meeting Meeting Date: February 27, 2018 Agenda Item Number: Project/File Number: Item Title: First Amendment to Task Order — Mural Design First Amendment To Task Order For Mural Design: 611 N. Main Street Amendment of 12/19/17 agreement with artist for design of mural on Meridian Mill to extend time for completion of final design. Decision-making process requires additional time. Meeting Notes r✓ FIRST AMENDMENT TO TASK ORDER FOR MURAL DESIGN: 611 N. MAIN STREET This FIRST AMENDMENT TO TASK ORDER FOR MURAL DESIGN: 611 N. Main Street ("First Amendment') is made this 27th day of February, 2018 ("Effective Date"), by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho ("City"), and Solomon Hawk Sahlein, on behalf of Sector Seventeen LLC, a limited liability company organized under the laws of the state of Idaho ("Artist"). WHEREAS, on December 19, 2017, Artist and City entered into a Task Order for Mural Design: 611 N. Main Street ("Task Order"), which establishes terms and conditions for design and installation of a mural on the south face of the Meridian Mill, and the design process is ongoing; NOW, THEREFORE, the Parties agree as follows: L TIME OF PERFORMANCE MODIFIED. Section III.A.2. of the Task Order shall be modified to read as follows: 2. By 5:00 p.m. on March 30, 2018: Artist shall deliver to City a Final Design, which shall include: a) a detailed, to -scale rendering of the Mural design, including a depiction of all architectural features and fixtures to be accommodated (e.g., windows, doors, signs, projections, etc.); and b) written approvals of the design from the designated representative of each Stakeholder. II. NO ADDITIONAL PROVISIONS. The Parties agree that except as expressly modified by this First Amendment, all provisions of the original Task Order shall remain in full force and effect. No other understanding, whether oral or written, whether made prior to or contemporaneously with this First Amendment shall be deemed to enlarge, limit or otherwise affect the operation of the Task Order or this amendment thereto. IN WITNESS WHEREOF, the parties shall cause this First Amendment to be executed by their duly authorized officers to be effective as of the day and year first above written. ARTIST: Solomon Hawk Sahlein, Manager Sector Seventeen LLC CITY OF MERIDIAN: Qo�P��o Aucusr 790 0 e - o AZ 1 ` Tammy de d, Mayor LU C y Cole City Clerk �y SEP` F 5J cF�TER or theSR�P FIRST AMENDMENT To TASK ORDER—MURAL DESIGN AT MERIDIAN MILL PAGE 1 of I City Council Meeting Meeting Date: February 27, 2018 Agenda Item Number: / 0 G - Project/File Number: Item Title: Renewal of Agreement - City Wide Phone Service Approval of Renewal Agreement (36 month) to Level 3 Communications, Inc. for City Wide Phone Service for a Not -To -Exceed annual amount of $7,670.40. Meeting Notes c✓ Page 1 Memo To: C. Jay Coles, City Clerk, From: Keith Watts, Purchasing Manager CC: Dave Tiede Date: 02/22/2018 Re: February 27 th City Council Meeting Agenda Item The Purchasing Department respectfully requests that the following item be placed on the February 27 th City Council Consent Agenda for Council’s consideration. Approval of Renewal of 36 month Agreement to Level 3 Communications, Inc. for City Wide Phone Service for a Not-To-Exceed annual amount of $7,670.40. Recommended Council Action: Award of Agreement to Level 3 Communications, Inc. for the Not-To-Exceed amount of $7,670.40. Thank you for your consideration. City of Meridian Purchasing Dept. Meridian City Council Meeting Agenda February 27, 2018 – Page 119 of 301 ADDENDUM TO R4 RENEWAL SERVICE ORDER NO. 25840-36-01 BETWEEN THE CITY OF MERIDIAN AND LF,VEL 3 COMMUNICATIONS, LLC ['his Addendum ("Addendum") (i) is entered into by and between LEVEL 3 COMMUNICATIONS, LLC ("Level 3") and the Cite of Meridian ("Customer'), and (ii) modifies R4 Renewal Service Order — Contract ID 25840-36-01 signed by Customer (the "Service Order"), a copy, of which is attached and incorporated by reference. This Addendum is effective as of the date executed by both parties. WHEREAS, the parties wish to augment the Service Order to clarify the terms and conditions that govern the order. NOW 'THEREFORE., the parties agree to modify the Service Order in the following limited respects: 1. Paragraph 4 ol'the Scrvice Order is revised to read as follows: 4. tAcept to the extent that disclosure is required by applicable lacy, this renewal order is confidential and may not be disclosed to third parties. '_. Limited to Relevant Service Order. The parties acknowledge and agree that this Addendum shall apply to the Service Order and shall have no applicability to any other order(s) that Customer mal have otherwise submitted or may submit to Level 3 in the future. All other Terms and Conditions will remain in effect. These terms and conditions have been read, are understood. and are hereby accepted. LEVEL 3 COMMUNICA'T'IONS, LLC ("Level 3") CITY OF MERIDIAN ("Customer") Name Dwight E. Steiner Vice President & Title Deputy General Counsel Date Page I of I Name -T�:,,�y i ie Title_ /ti !�_ yur Date i lI k MASTER SERVICE AGREEMENT Page 1 of 4 © Level 3 Communications, LLC. All rights reserved. Proprietary and Confidential This Agreement ("Agreement") is made as of the last date of full execution by the parties as indicated below (“Effective Date”), by and between LEVEL 3 COMMUNICATIONS, LLC (“Level 3”) and the City of Meridian (“Customer”), and contains the general terms and conditions applicable to purchases of services (“Services”) from Level 3. 1. Service Delivery. Requests for Services will be on Level 3 orders (“Orders”) stating the pricing and term (“Service Term”) for which Services are requested. The Service will continue on a month to month basis at the expiration of the Service Term at Level 3’s then current rates. Level 3 will notify Customer electronically or in writing (a) of acceptance of the Customer Order by delivering the date by which Level 3 will install Service (the “Customer Commit Date”) and (b) when Service is installed (a “Connection Notice”), at which time billing will commence (“Service Commencement Date”). Unless Customer notifies Level 3 within 3 days of the Service Commencement Date that Service is not working properly, the Service will be deemed accepted and billing will commence on the Service Commencement Date. If Level 3 cannot complete installation due to Customer delay or inaction, Level 3 may begin charging Customer for the Service and Customer shall pay such charges which will appear on Customer’s first invoice following the Service Commencement Date. Customer will at its expense timely provide suitable access to non-Level 3 facilities and power for the installation, maintenance, upgrade and/or removal of Level 3 network and equipment. If third party local access services are obtained by or for Customer, Customer will cooperate with Level 3 by providing: (i) information (including firm order commitments (FOC)) to enable cross-connects to Level 3 Service(s), (ii) necessary authorizations and other information respecting circuit grooming, and (iii) written third party disconnection FOCs where a related Service is disconnected. Title to all equipment and software provided by Level 3 remains with Level 3. Level 3’s then current Acceptable Use and Privacy Policies (available at www.level3.com ) apply to Customer’s use of Service. 2. Charges . Invoices are delivered monthly and due 30 days after the invoice date. Fixed charges are billed in advance and usage-based charges are billed in arrears, partial months being prorated. Level 3’s standard charges apply to moves, adds or changes agreed to by Level 3. Past due amounts bear interest at the lesser of 1.5% per month or the highest rate allowed by law. Customer agrees to pay all Service charges, even if incurred as the result of unauthorized use. If Customer disputes an invoice, Customer will pay the undisputed amount by the due date and submit written notice of the disputed amount detailing the nature of the dispute and the invoices disputed. Disputes must be submitted within 90 days of the date of the invoice or the right to dispute is waived. If a dispute is resolved against Customer, Customer will pay the disputed amounts plus interest from the due date within 30 days. Level 3 may require a security deposit of up to 2 months estimated charges as a condition to accepting an order or, for a) usage-based Services at any time; or b) non-usage based Service if Customer fails to timely pay Level 3 hereunder or Level 3 reasonably determines that Customer has had an adverse change in financial condition. If any change in applicable law or regulation affects the delivery of Service, Level 3 may pass any increased costs through to Customer and Customer may terminate the affected Service without termination liability by delivering written notice to Level 3 within 30 days. 3. Taxes and Tax Like Fees . Except for Level 3's net income tax, Customer is responsible for all taxes, fees, surcharges, license fees, foreign withholding (which will be grossed up) and other tax like charges imposed on or incident to the provision, sale or use of Service (whether imposed on Level 3 or its affiliates). Level 3 may recover taxes, fees, and certain costs of administering the same through a percentage surcharge(s) on the Services. Valid exemption certificates will be given prospective effect upon receipt by Level 3. 4. Termination. If (i) Customer fails to pay Level 3 any undisputed charges when due and such failure continues for 5 business days after written notice from Level 3 or (ii) either party fails to observe any other material term of this Agreement and such failure continues for 30 days after written notice from the other party, then the non-defaulting party may terminate this Agreement or any Order, in whole or in part, and subject to the limitations of this Agreement, pursue any remedies it may have at law or in equity. If Customer cancels or terminates Service for convenience or Level 3 terminates Service for cause, Customer will pay Level 3 a termination charge equal to the sum of: (A) if prior to delivery of a Connection Notice, (i) for “off-net” Service, third party termination charges for the cancelled Service; (ii) for “on-net” Service, 1 month’s monthly recurring charges for the cancelled Service; (iii) the non-recurring charges for the cancelled Service; and (iv) Level 3’s out of pocket costs (if any) incurred in constructing facilities necessary for Service delivery or (B) following delivery of a Connection Notice, (i) all unpaid amounts for Service actually provided; (ii) 100% of the remaining monthly recurring charges (if any) for months 1-12 of the Service Term; (iii) 50% of the remaining monthly recurring charges for month 13 through the end of the Service Term; and (iv) to the extent not recovered by the foregoing, any termination liability payable to third parties by Level 3 resulting from the termination and any out of pocket costs incurred in constructing facilities to the extent such construction was undertaken to provide the Services. In lieu of installation Service Level credits, if installation of Service is delayed by more than 30 business days beyond the Customer Commit Date, Customer may terminate the affected Service without liability upon written notice to Level 3, provided (i) such notice is delivered prior to delivery of a Connection Notice for the affected Service and (ii) this right shall not apply where Level 3 is constructing facilities. 5. LIABILITY LIMITATIONS. NEITHER PARTY WILL BE LIABLE FOR ANY DAMAGES FOR LOST PROFITS, LOST REVENUES, LOSS OF GOODWILL, LOSS OF ANTICIPATED SAVINGS, LOSS OF DATA, THE COST OF PURCHASING REPLACEMENT SERVICES, OR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, EXEMPLARY OR PUNITIVE DAMAGES IN ANY WAY RELATED TO THIS AGREEMENT OR ANY ORDER. LEVEL 3 WILL HAVE NO LIABILITY FOR ANY CLAIMS RELATING TO 911 OR OTHER EMERGENCY REFERRAL CALLS. LEVEL 3 MAKES NO WARRANTIES OR REPRESENTATIONS RESPECTING THE SERVICE, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO ANY WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. 6. Service Levels. The Service level commitments (“Service Levels”) for Services are stated in the applicable Service Schedules for each Service. Maintenance of the Service may, but ordinarily will not, result in limited Service interruptions. Periods of force majeure and maintenance are “Excused Outages”. If Level 3 does not meet a Service Level (based on Level 3’s records) applicable service credits will be issued upon Customer’s request to Level 3 Customer Service. Credits must be requested within 60 days after the event giving rise to the credit. Customer's sole remedies for any outages, failures to deliver or defects in Service are contained in the Service Levels (if any). 7. Assignment. Customer may not assign its rights or obligations under this Agreement or any Order without the prior written consent of Level 3, not to be unreasonably withheld. Customer may not resell Service provided pursuant to this Agreement but Customer may use such Service in the normal course of its business. Customer will indemnify and defend Level 3, its affiliates and their agents against any claims arising from or related to Customer’s use of the Service, subject to the limitations of the laws of the State of Idaho. Nothing in this Agreement, express or implied, confers upon any third party any right, benefit or remedy under this Agreement. 8. Miscellaneous. The terms of this Agreement and all information of a confidential nature acquired in performing this Agreement is confidential and shall not be disclosed to third parties. Notices will be made in writing to the address below. If no Customer address is provided below, Level 3 may provide notices under this Agreement to any address identified in an Order. Requests for disconnection of Service (other than for default) must be submitted to our customer portal at http://customerportal.level3.com or the following link: http://www1.level3.com/disco/disco.html. Services may be provided by Level 3 or its affiliates and Level 3 may use third parties to provide Services. This Agreement is the entire agreement between the parties respecting the subject matter hereof and can only be modified in a writing signed by both parties. Neither party will be liable, nor will any remedy provided by this Agreement be available, for any failure to perform due to causes beyond such party’s reasonable control. If either party fails to enforce any right or remedy under this Meridian City Council Meeting Agenda February 27, 2018 – Page 121 of 301 MASTER SERVICE AGREEMENT Agreement, such failure will not waive the right or remedy. This Agreement will be governed by and construed in accordance with the laws of the State of Idaho, without regard to its conflict of laws provisions. Each party shall comply with all applicable laws, rules and regulations associated respectively with Level 3's delivery or Customer's use of the Services under the Agreement. With respect to Services provided in Latin America, Customer agrees that it (or its local affiliate) will enter into a separate local country addendum/agreement (as approved by local authorities) ('LCA") with the respective Level 3 affiliate which provides the local Service(s), and such Level 3 affiliate will invoice the Customer (or its local affiliate) party to the LCA for the respective local Service(s). LEVEL 3 COMMUNICATIONS, LLC ("Level 3") 1025 Eldorado Blvd. Broomfield, Colorado 80021 Attn: General Counsel By DwIg Name inq president& Title— Qeputy Genera! Counsel Effective Date- AGC LC t` 1 I;i , S' Page 1 of 4 Oc Level 3 Communications, LLC. All rights reserved. ((CITY OF MERIDIAN ("Customer") 33 L• Broadwa% Ave Meridian. ID $3632 «castoase+AddsessL-ictal N .«CttsE€tFt�erfddr2ss6iraet-» Attn: «customerContact» By Name i 1 Title i� �yClr Date: Proprietary and Confidential Billing Account Product Name Line Item Description On/Off Net Current Term Expiration PIID SCID New Term Length (months) Current Burstable (if applicable) New Burstable (if applicable) Current MRC New MRC Currency Code 268238 Converged Services Managed IAD [1401 E WATERTOWER ST, MERIDIAN, ID, UNITED STATES, 83642] 10-Feb-2018 27409311 27409579**CP 36 $0.00 $0.00 USD 268238 Converged Services Managed IAD [33 E BROADWAY ST, MERIDIAN, ID, UNITED STATES, 83642] 05-Feb-2018 27409770 27409772**CP 36 $0.00 $0.00 USD 268238 Converged Services Port T1 [1401 E WATERTOWER ST, MERIDIAN, ID, UNITED STATES, 83642] 10-Feb-2018 61/HCFS/106086/TWCS 27408847**CP 36 $0.00 $0.00 USD 268238 Converged Services Port T1 [1401 E WATERTOWER ST, MERIDIAN, ID, UNITED STATES, 83642] 10-Feb-2018 61/HCFS/106087/TWCS 27408954**CP 36 $0.00 $0.00 USD 268238 Converged Services Port 100Mbps [33 E BROADWAY ST, MERIDIAN, ID, UNITED STATES, 83642] 05-Feb-2018 61/KEFN/106089/TWCS 27409753**CP 36 $0.00 $0.00 USD 268238 Digital Voice FlexVoice Service [1401 E WATERTOWER ST, MERIDIAN, ID, UNITED STATES, 83642] 10-Feb-2018 27408827 27408827**CP 36 $463.00 $370.40 USD 268238 Digital Voice FlexVoice Service [33 E BROADWAY ST, MERIDIAN, ID, UNITED STATES, 83642] 05-Feb-2018 27409644 27409644**CP 36 $266.00 $212.80 USD 268238 Integrated Services Voice Bandwidth [1401 E WATERTOWER ST, MERIDIAN, ID, UNITED STATES, 83642] 10-Feb-2018 27409311 27409311**CP 36 $0.00 $0.00 USD 268238 Integrated Services Voice Bandwidth [33 E BROADWAY ST, MERIDIAN, ID, UNITED STATES, 83642] 05-Feb-2018 27409770 27409770**CP 36 $0.00 $0.00 USD 268238 Long Distance 6500 Flex Call Product [1401 E WATERTOWER ST, MERIDIAN, ID, UNITED STATES, 83642] 10-Feb-2018 27408829 27408829**CP 36 $0.00 $0.00 USD 268238 Long Distance Long Distance Flex Call [1401 E WATERTOWER ST, MERIDIAN, ID, UNITED STATES, 83642] 10-Feb-2018 27409174 27409175**CP 36 $0.00 $0.00 USD 268238 Long Distance 13K Flex Call Product [33 E BROADWAY ST, MERIDIAN, ID, UNITED STATES, 83642] 05-Feb-2018 27409768 27409768**CP 36 $0.00 $0.00 USD 268238 Long Distance Long Distance Flex Call [33 E BROADWAY ST, MERIDIAN, ID, UNITED STATES, 83642] 05-Feb-2018 27409859 27409872**CP 36 $0.00 $0.00 USD Monthly Recurring Charges Renewal Form Company Name: Contract ID: Amount of MUG: (if applicable) Total Savings: Bus Org ID: MUG Term Type: Entity: MUG Term Length (months) Cycle:Account Manager: Requestor: 2-JML4SZ Rhett Clawson clawson.rhett Level 3 Renewal Information Transaction ID:Transaction Name: City of Meridian 25840 Renewal as Is$145.80 25840-36-01 Meridian City Council Meeting Agenda February 27, 2018 – Page 123 of 301 C C N° W S G N (D N' ° - N N 3 Z N N 000 C z 3 0 W 3 3 N O C 3 S' O N 7 'p U2 3 v 0-' `U)� o=3 0 '^ C O N X N j S '-'• N° Cil C. 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W p VI '0 j' n N O (D j p_ (n cn N0. 0 C co N 0 City Council Meeting Meeting Date: February 27, 2018 Agenda Item Number: Project/File Number: Item Title: AP Invoices for Payment AP Invoices for Payment 2/28/18 - $1,171,217.10 Meetinq Notes 70- City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund A-1 STAMP & MABEL'S LABELS Name Plate & Name Bade with Gold Frame for T. Bernt 19.00 01 General Fund ADA COUNTY HIGHWAY DISTRICT 17-0192,18-0260,Ustick Rd Const.StreetlightsACHD 1/24/18 6,624.83 01 General Fund ADA COUNTY PARAMEDICS 18-0244, 220/Medical direction fee, EMS QAQI & Educator sh 33,500.00 01 General Fund AMERICAN DOOR SERVICE/MERIDIAN DOOR & HARDWARE Door Lock Repair, upstairs Woman's Restroom 280.00 01 General Fund AMERICAN DOOR SERVICE/MERIDIAN DOOR & HARDWARE Homecourt vestibule gym door repair 880.00 01 General Fund AMERICAN MECHANICAL CORP 220/Trouble shoot HVAC t-stat, St. 1 195.00 01 General Fund AUTOMATIC RAIN CO DBA HORIZON edger blades for all parks - qty 52 469.50 01 General Fund AUTOMATIC RAIN CO DBA HORIZON loppers - qty 4 205.12 01 General Fund AUTOMATIC RAIN CO DBA HORIZON Round Up herbicide for all parks - qty 1 bottle 97.83 01 General Fund BENITON CONSTRUCTION COMPANY Refund, Surety-2018-0005, Beniton Office Building, Release o 6,611.00 01 General Fund BERRY ELECTRICAL SERVICES, INC.18-0098, Check Pole Letter/Number on Pole 30506B 65.00 01 General Fund BERRY ELECTRICAL SERVICES, INC.18-0098, Located Power & Found No Meter for Pole 40792, 2/2/ 65.00 01 General Fund BERRY ELECTRICAL SERVICES, INC.18-0098, Located Power & Found No Meter for Pole 40793, 2/2/ 65.00 01 General Fund BERRY ELECTRICAL SERVICES, INC.18-0098, Repaired Splice & Replace Polaris Tap on Pole 1393B 88.21 01 General Fund BERRY ELECTRICAL SERVICES, INC.18-0098, Replaced Lamp & Photo Cell on Pole 40028C, 2/1/18 191.50 01 General Fund BERRY ELECTRICAL SERVICES, INC.18-0098, Replaced Lamp & Photo Cell on Pole 40029C, 2/1/18 94.00 01 General Fund BERRY ELECTRICAL SERVICES, INC.18-0098, Replaced Lamp & Photo Cell on Pole 40031C, 2/1/18 191.50 01 General Fund BERRY ELECTRICAL SERVICES, INC.18-0098, Replaced Lamp & Photo Cell on Pole 40032C, 2/1/18 191.50 01 General Fund BERRY ELECTRICAL SERVICES, INC.18-0098, Replaced Lamp & Photo Cell on Pole 40033C, 2/1/18 191.50 01 General Fund BERRY ELECTRICAL SERVICES, INC.18-0098, Replaced Lamp & Photo Cell on Pole 40034C, 2/1/18 159.00 01 General Fund BERRY ELECTRICAL SERVICES, INC.18-0098, Replaced Lamp & Photo Cell on Pole 40038C, 2/1/18 94.00 01 General Fund BERRY ELECTRICAL SERVICES, INC.18-0098, Replaced Lamp & Photo Cell on Pole 40042C, 2/1/18 94.00 01 General Fund BERRY ELECTRICAL SERVICES, INC.18-0098, Replaced Lamp, Ballast, Fixture Lens on Pole 41179C 241.00 Date: 2/22/18 01:46:43 PM Page: 1Meridian City Council Meeting Agenda February 27, 2018 – Page 126 of 301 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund BERRY ELECTRICAL SERVICES, INC.18-0098, Replaced Lamp, Ballast, Photo Cell on Pole 40035C, 261.00 01 General Fund BERRY ELECTRICAL SERVICES, INC.18-0098, Replaced Lamp, Ballast, Photo Cell on Pole 40036C, 293.50 01 General Fund BERRY ELECTRICAL SERVICES, INC.18-0098, Replaced Lamp, Photo Cell, Fuse on Pole 40564C, 2/2 136.00 01 General Fund BERRY ELECTRICAL SERVICES, INC.18-0098, Replaced Wire, Ballast, Fuse on Pole 2011B 224.25 01 General Fund BOISE FITNESS EQUIPMENT Moving gym equipment from City Hall to WWTP 262.50 01 General Fund BRIGHT IDEAS LIGHTING COMPANY Changed out light bulbs at the flag pole at City Hall - Qty4 140.00 01 General Fund BRIGHT IDEAS LIGHTING COMPANY Replaced Ballasts in Settlers Park Shop Lights - Qty 4 180.00 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC AC Condensor for Unit #143 767.79 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Labor Credit for Brake Shoe Installation Unit # 155 (13.00) 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil change & Air Filter for Unit # 161 80.33 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change & Tire Rotation on City Hall Pool Car Lic# C19536 50.00 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change & Tire Rotation on City Hall Pool Car Lic# C19608 50.00 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change and Wipers for Unit # 119 121.63 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change and Wipers for Unit # 167 111.63 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change for Unit # 1 55.00 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change for Unit # 21 55.00 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change for Unit # 36 55.00 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change for Unit # 49 50.00 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change for Unit # 50 52.00 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change, Air Filter and Wipers for Unit # 157 144.17 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change, ATF Svc, Wipers, Air Filter, Front Brakes Un#155 623.73 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change, Tire Rotation, Air Filter on Ford Fusion C18641 80.20 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Power Steering Line Leak Repair for Unit # 120 798.41 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC R & R Door Molding for unit # 524 42.50 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Right Headlight Bulb for Unit # 47 13.46 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Rt Front Ball Joint, Radiator, Thermostat & PS Line Replaced 1,166.38 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC tire swing for Settlers playground - qty 1 55.63 01 General Fund CABLE ONE 112461900, Cable Service City Hall, 2/16/17-3/15/18 42.00 01 General Fund CITY OF BOISE IT COMMUNICATIONS 220/repair mobile radio 110.34 01 General Fund CLIMA-TECH CORPORATION 18-0156 - Service agreeement 12/1/17-11/30/18 6,195.00 Date: 2/22/18 01:46:43 PM Page: 2Meridian City Council Meeting Agenda February 27, 2018 – Page 127 of 301 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund CONCRETE CONSTRUCTION SUPPLY,grout & fast patch for Settlers sound garden concrete repair 90.00 01 General Fund CONCRETE CONSTRUCTION SUPPLY,supplies for Settlers sound garden concrete repairs - qty 5 94.50 01 General Fund CUSTOM IMAGE, LLC shirts & hat - qty 3 38.18 01 General Fund DAN VOGT Per Diem, D. Vogt, Police K-9 Conference, Las Vegas NV, 3/6/ 224.00 01 General Fund DEBEST PLUMBING, INC Repair toilet on second floor bathroom City Hall 177.03 01 General Fund DENNIS DILLON AUTO PARK Repair Door Molding on Unit # 524 89.23 01 General Fund DEXTER MWR coupler for movie screen cart x 1; trailer hitch parts x 2 48.57 01 General Fund DILLABAUGH'S FLOORING AMERICA 220/base installation, all stations 125.00 01 General Fund DOUGLAS GREEN Per Diem, D. Green, ERSI Developer Summit, Palm Springs CA, 288.00 01 General Fund EMERGING TACTICAL SOLUTIONS I.R. Lasers for Rifles - Qty 5 6,155.00 01 General Fund GALL'S INC.Uniform Holsters for 45's - Qty 14 1,058.35 01 General Fund GEM STATE PAPER & SUPPLY CO Brushes,Soap,Cleaner,BroomHandles,Mop,Squeegee x 60 1,207.76 01 General Fund GEM STATE PAPER & SUPPLY CO squeegee refills & mop handles - qty 10 46.90 01 General Fund GOODYEAR COMMERCIAL TIRE & SERVICE CENTER 220/2 new tires for MF037 1,447.24 01 General Fund GOSNEY MANAGEMENT, LLC.instructor fee - Star Wars Art 1/11-2/1/18 - qty 7 280.00 01 General Fund HOME DEPOT CREDIT SERVICES 220/Building mtnc for tower, locks, deadbolts, PVC - qty 14 57.69 01 General Fund HOME DEPOT CREDIT SERVICES hinge for Bear Creek Park pump house - qty 1 2.47 01 General Fund HUMIDIFIRST CO Server Room filters for Maintenance FY2018 - Qty 2 277.22 01 General Fund IDAHO CHIEFS OF POLICE ASSOC Annual ICOPA Dues for 2018 - Officers & Chief 400.00 01 General Fund IDAHO CHIEFS OF POLICE ASSOC Annual ICOPA Dues for 2018 - T. Basterrechea 35.00 01 General Fund IDAHO POWER 2200773816, City Hall Power February 2018 6,796.84 01 General Fund IDAHO POWER 2203586629, Street Lights Power - January 2018 30,896.14 01 General Fund IDAHO POWER 2205054725, Police Power February 2018 -3,274.57 01 General Fund IDAHO POWER 2207067493, Street Light Power - February 2018 43.52 01 General Fund IDAHO PRESS-TRIBUNE RFP for Homecourt Floor Refinishing, 1/26/18 & 2/2/18 73.14 01 General Fund IDASEW, LLC 220/Uniform alterations, apply & remove patches 71.50 01 General Fund JONES & BARTLETT LEARNING LLC 220/30 textbooks for promotional exam 2,597.71 01 General Fund JONES & BARTLETT LEARNING LLC 220/6 books returned, credit inv #3792803 (452.76) 01 General Fund KAMAN INDUSTRIAL TECHNOLOGIES repair parts for trailer #5 - qty 4 47.88 01 General Fund KAMAN INDUSTRIAL TECHNOLOGIES repair parts for trailers 1,2, & 5 - qty 9 93.93 01 General Fund KENDALL SUPERSTORE 18-0057, New Patrol Unit# 101, Vin# 226261 37,136.32 01 General Fund KENDALL SUPERSTORE 18-0057, New Patrol Unit# 103, Vin# 226562 37,136.32 01 General Fund KENDALL SUPERSTORE 18-0057, New Patrol Unit# 104, Vin# 228331 37,136.32 Date: 2/22/18 01:46:43 PM Page: 3Meridian City Council Meeting Agenda February 27, 2018 – Page 128 of 301 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund KENDALL SUPERSTORE 18-0107 2018 Chevy Traverse VIN: 1GNEVFKW8JJ187700 26,564.96 01 General Fund KENDALL SUPERSTORE Left Motor Mount Repair for Unit # 130 325.47 01 General Fund L.N. CURTIS AND SONS 220/zippers for boots, Mike Myers - Qty 1 Pair 65.50 01 General Fund LAURIE MCELROY instructor fee - Yoga: Restoritive & Guide Med. w/s 1 Qty 5 40.00 01 General Fund LIGHTHOUSE UNIFORM CO 220/2 class A uniforms, Schepper & Mentzer 1,173.05 01 General Fund LIGHTHOUSE UNIFORM CO 220/6 Class A collar brass & 50 mourning bands for uniforms 158.85 01 General Fund LS REFEREEING basketball officials 1/22-2/1/18 - qty 36 1,962.00 01 General Fund MEMORIAL MONUMENTS, INC.Kleiner Memorial Plaza 4x8 pavers x 536; 8x8 pavers x 30 2,384.00 01 General Fund MERIDIAN CHAMBER of COMMERCE Lunch, T. DeWeerd, Tradeshow, 12/5/17 15.00 01 General Fund MINUTEMAN, INC.220/install locks at Station 1 340.00 01 General Fund MINUTEMAN, INC.5 keys front doors at City Hall 144.75 01 General Fund MODERN PRINTERS 2018 Ignite Youth posters - qty 25 26.50 01 General Fund MODERN PRINTERS City-Wide Letterhead, Qty 7500 & 2nd Page Sheets - Qty 2000 709.00 01 General Fund MODERN PRINTERS Cutting of State of the City Tickets 30.00 01 General Fund MODERN PRINTERS Note Pads Made From Old Letterhead Paper - Qty 47 Pads 25.00 01 General Fund MODERN PRINTERS Notebooks - Qty 300 & Business Cards for C. Dozier - Qty 500 379.00 01 General Fund NAPA AUTO PARTS Headlights for Stock - Qty 4 56.20 01 General Fund NORCO 220/one medical oxygen cylinder 21.27 01 General Fund OFFICE DEPOT, INC.220/Office supplies, tape, covers, popup notes - qty 3 55.27 01 General Fund OFFICE DEPOT, INC.Chairmat - Qty 1 74.45 01 General Fund OFFICE VALUE - MERIDIAN Clip Boards. CD/DVD's,USBs, Highlighters, Notebooks - qty15 189.71 01 General Fund OFFICE VALUE - MERIDIAN Pocket Note Books for PD - Qty 1 Dz 10.99 01 General Fund OFFICE VALUE - MERIDIAN Spine inserts & tabs for BEST Training Binders - Qty 4 190.00 01 General Fund ON THE SPOT CLEANERS #15 Dry Cleaning for PD Uniforms, Qty 164 - January 2018 820.00 01 General Fund OVERHEAD DOOR COMPANY 220/Repair broken springs, garage door, St. 3 994.03 01 General Fund OXARC, INC.220/4 medical oxygen 24.10 01 General Fund PAUL'S MERIDIAN STINKER diesel fuel for Storey equipment 14.26 01 General Fund PAUL'S MERIDIAN STINKER Emissions Test for Unit # 144 15.00 01 General Fund PAUL'S MERIDIAN STINKER Fuel for City Hall Pool Car, Blue Fusion, Lic# C18641 28.04 01 General Fund PAUL'S MERIDIAN STINKER fuel for fleet truck 14 74.29 01 General Fund PAUL'S MERIDIAN STINKER super unleaded fuel for truck 5 & equipment 115.72 01 General Fund PAUL'S MERIDIAN STINKER unleaded fuel for fleet truck 3 65.00 Date: 2/22/18 01:46:43 PM Page: 4Meridian City Council Meeting Agenda February 27, 2018 – Page 129 of 301 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund PAUL'S MERIDIAN STINKER unleaded fuel for lift 23.20 01 General Fund PAUL'S MERIDIAN STINKER unleaded fuel for Storey golf cart 5.54 01 General Fund PRIMEPAY, LLC.18-0095, Correction credit for debit card fee thru 12/31/17 (162.00) 01 General Fund PRIMEPAY, LLC.18-0095, FSA/Debit Card fee Through 1/31/18 855.75 01 General Fund REAL ANIMAL MANAGEMENT 18-0030 goose management services - January 2018 2,520.00 01 General Fund REAL ANIMAL MANAGEMENT 18-0030, Goose Management Services, Hillsdale Park- Jan 2018 1,350.00 01 General Fund RICK LEE Per Diem, R. Lee, Police K-9 Conference, Las Vegas NV, 3/6/1 224.00 01 General Fund SHRED-IT USA, LLC.220/paper shredding, Admin & St. 1 - January 2018 63.79 01 General Fund SIGNS, ETC fleet truck #1 lettering for 2008 Ford Ranger 65.00 01 General Fund SIGNS, ETC New Code Enforcement Veh Lettering/Graphics for Unit# 55 165.00 01 General Fund SIGNS, ETC Supervisor Lettering for Unit # 133 24.00 01 General Fund SMITH POWER PRODUCTS 220/Repair T-31, MF021, install new speed sensor 392.00 01 General Fund SYNCB/AMAZON 2 work lights for facilities workers 199.98 01 General Fund SYNCB/AMAZON TAC Valentine's Day cards - qty 2 20.97 01 General Fund TAILORED SOLUTIONS CORP Annual Software Maintenance for ForeseCom Application Progra 205.00 01 General Fund TENZINGA Tenzinga Performance Management Annual License Fee, 10th of 480.00 01 General Fund TOTAL SYSTEM SERVICES Changed filters in HVAC City Hall 785.00 01 General Fund TOTAL SYSTEM SERVICES Replaced blower motor HVAC City Hall 1,795.00 01 General Fund TOTAL SYSTEM SERVICES winter HVAC maintenance & filter change at Homecourt 390.00 01 General Fund TOTAL SYSTEM SERVICES winter HVAC maintenance and filter change at Homecourt 125.00 01 General Fund TOTAL SYSTEM SERVICES Winter HVAC maintenance and filter change City Hall 2,650.00 01 General Fund TOTAL SYSTEM SERVICES Winter HVAC maintenance and filter change Old City Hall 325.00 01 General Fund TOTAL SYSTEM SERVICES Winter HVAC maintenance Data Room City Hall 576.00 01 General Fund UNIFORMS 2 GEAR Body Armor Vest for N. Kortanjian - Qty 1 824.80 01 General Fund UNIFORMS 2 GEAR Jacket With Patches for B. Koop - Qty 1 307.50 01 General Fund UNIFORMS 2 GEAR K9 Officer Body Armor Vests - Qty 5 6,517.04 01 General Fund UNIFORMS 2 GEAR New Hire Body Armor Vest for C. LeFave - Qty 1 824.80 01 General Fund UNIFORMS 2 GEAR New Hire Body Armor Vest for RJ Young - Qty 1 824.80 01 General Fund UNIFORMS 2 GEAR New Hire Uniform & Gear for D. Frick - Qty 20 899.32 01 General Fund UNIFORMS 2 GEAR Pants for D. Frick - Qty 1 Pair 69.75 01 General Fund UNIFORMS 2 GEAR Pants, Handcuff/Mag Case, Radio Holder for A. Herscowitz 137.90 Date: 2/22/18 01:46:43 PM Page: 5Meridian City Council Meeting Agenda February 27, 2018 – Page 130 of 301 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund UNIFORMS 2 GEAR Pouches for New K9 Officer Body Armor Vests - Qty 19 497.28 01 General Fund UNION PACIFIC RAILROAD CO 18-0015, UPRR - South Parking Lot Lease FY18 - March 2018 1,743.41 01 General Fund UPSON COMPANY PD Admin Roof Repairs (Phase 1 of 2)4,293.00 01 General Fund USSSOA volleyball officiating for games 1/29-2/2/18 - qty 59 1,287.52 01 General Fund USSSOA volleyball officiating for games 2/5-2/9/18 - qty 58 1,265.70 01 General Fund VCI AUDIO ENTERTAINMENT Audio Visual for State of the City on 2/7/18 2,272.50 01 General Fund WAXIE SANITARY SUPPLY 18-0191, Credit for Returned room spray - Qty 5 Boxes (151.67) 01 General Fund WAXIE SANITARY SUPPLY 18-0191, room spray - qty 5 cases 109.45 01 General Fund WAXIE SANITARY SUPPLY 18-0191, soap, toilet paper, paper towels, kleenex - qty 90 3,508.42 01 General Fund XEROX CORPORATION - PASADENA BOW-588861 Copier Lease & Copies - Jan 2018 683.33 Total 01 General Fund 305,896.00 07 Impact Fund KREIZENBECK, LLC 18-0223,17-0416, Pre-Con Svcs & Gen Conditions SMRP 01/2018 33,358.75 Total 07 Impact Fund 33,358.75 20 Grant Fund governmental ADA COUNTY HOUSING AUTHORITY 18-0272, Reimburse CDBG Project, Down Payment, Homebuyer As 20,000.00 20 Grant Fund governmental DESIGNWORKS CREATIVE, INC.MADC Website Updates - Files, Posting, Layout - Feb 2018 225.00 20 Grant Fund governmental JESSE TREE OF IDAHO Reimburse for Emergency Rental Assistance for CDBG 1,000.00 20 Grant Fund governmental MERIDIAN DEVELOPMENT CORPORATION 17-0381, Sidewalk Design Costs for CDBG Grant, 1/1-1/31/18 452.00 Total 20 Grant Fund governmental 21,677.00 60 Enterprise Fund A COMPANY INC WRRF Capacity Exp,Restroom rental 1/8-2/4/18 94.50 60 Enterprise Fund ANDREW CRON Refund, 4618132103, Wat/Sew/Trash, 2282 E Taormina Dr, Custo 58.51 60 Enterprise Fund BILLING DOCUMENT SPECIALISTS 18-0090, MUBS Bills 2/5/18 7,705.85 60 Enterprise Fund BROWN & CALDWELL 17-0335,WRRF Headworks Upgrades,Eng services 11/24-12/28/17 47,094.06 60 Enterprise Fund BUTLER ACTUATOR SERVICES, LLC Labor & parts to repair actuator at tertiary filter 3 2,110.67 60 Enterprise Fund CHEMSEARCH DIV OF NCHCORP Grease (2 cs)754.86 Date: 2/22/18 01:46:43 PM Page: 6Meridian City Council Meeting Agenda February 27, 2018 – Page 131 of 301 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund CIVIL SURVEY CONSULTANTS 17-0040, E Lake Hazel & Locust Grove Water Ext- Jan 18-Final 2,565.00 60 Enterprise Fund CIVIL SURVEY CONSULTANTS 17-0069,17-0221,Well 30 Pump Fac,Consulting 1/1-1/31/18 7,398.50 60 Enterprise Fund CIVIL SURVEY CONSULTANTS Cherrylane PRV services 1/1-1/31/18 1,000.00 60 Enterprise Fund CIVIL SURVEY CONSULTANTS Eng Water Consulting 12/1/17-1/31/18 -Revise PRV Std Drawing 5,125.00 60 Enterprise Fund CIVIL SURVEY CONSULTANTS WWTP Property Easement legal services 1/1-1/31/18 870.00 60 Enterprise Fund DAVID & KRISTI STAPLETON Refund, 3074343803, Wat/Sew/Trash, 998 W Verbena, Title Comp 69.28 60 Enterprise Fund DEPT OF HEALTH & WELFARE Surface water testing for NPDES permit, 1/3, 1/10, & 1/17/18 675.00 60 Enterprise Fund DORIS HOFFMAN Refund, 2505066401, Wat/Sew/Trash, 3531 W Elm Creek Dr, Cust 65.66 60 Enterprise Fund DOUGLAS & MARY SPARKS Refund, 2404155203, Wat/Sew/Trash, 2839 W Santa Clara Dr, Cu 43.47 60 Enterprise Fund EARL & GENEVIEVE ERICKSON Refund, 0315013302, Wat/Sew/Trash, 6004 N Moose Creek Way, C 37.03 60 Enterprise Fund EDGE ANALYTICAL, INC.NPDES testing - Qty 1 92.00 60 Enterprise Fund ELENOR BURNS Refund, 2302249004, Wat/Sew/Trash, 330 W Cherry Ave, Custome 27.76 60 Enterprise Fund ENVIRONMENTAL EXPRESS, INC.Lab filters for TSS (10 qty)307.99 60 Enterprise Fund EWING CO., INC.17-0387,WRRF Headworks Upgrades 1/1-1/31/18 557,456.00 60 Enterprise Fund FASTENAL COMPANY Bolt Gauge Qty 1 6.28 60 Enterprise Fund FERGUSON ENTERPRISES INC.48in Utility Probe Qty 1 45.95 60 Enterprise Fund FERGUSON ENTERPRISES INC.Gasket Kit, Wedge Restriant, Gate Valve, Sip Flange Qty29 2,190.90 60 Enterprise Fund FERGUSON ENTERPRISES INC.Multi Purpose Meter Coupling Qty 2 50.86 60 Enterprise Fund H & H PROPERTIES Refund, 4650010302, Wat/Sew/Trash, 4361 S Mitman Way, Both P 32.19 60 Enterprise Fund H.D. FOWLER COMPANY Brass Coupling Male Pack Joint, Ford Stiffner Qty 28 446.96 60 Enterprise Fund H.D. FOWLER COMPANY TxT Nipple Qty 8 966.88 60 Enterprise Fund HACH COMPANY Replacement lamp bulb for spectrophotometer - qty 1 258.27 60 Enterprise Fund INNOVATIVE AIR Lp valve to replace valves @ digester 4 &5 control bldg-qty3 1,405.50 60 Enterprise Fund INTERMOUNTAIN GAS COMPANY 18-0255, N Black Cat Lift Station Gas Main - Only Invoice 30,209.54 60 Enterprise Fund JACK HENRY & ASSOCIATES INC Bank Fees - January 2018 632.16 60 Enterprise Fund JOYCE REISNER Refund, 3538010903, Wat/Sew/Trash, 3027 S Conda Ave, Custome 47.08 Date: 2/22/18 01:46:43 PM Page: 7Meridian City Council Meeting Agenda February 27, 2018 – Page 132 of 301 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund JOYCE REISNER Refund, 3538040403, Wat/Sew/Trash, 3096 S Gunnell Ave, Custo 60.74 60 Enterprise Fund KANDI BRADLEY Refund, 2302033003, Wat/Sew/Trash, 526 W Pine Ave, Customer 47.29 60 Enterprise Fund L2 EXCAVATION, LLC.17-0328, Collections Equip Facility,PayApp const thru 1/31/1 42,263.43 60 Enterprise Fund LINDA LAU Refund, 4618051503, Wat/Sew/Trash, 2750 E Decameron Ln, Cust 36.26 60 Enterprise Fund MASTER EXCAVATION, INC.Labor to repair sewer lateral at N12-173 to N12-172 5,365.00 60 Enterprise Fund McCALL INDUSTRIAL SS union & SS nipple (13 qty)27.20 60 Enterprise Fund METROQUIP, INC.8in x 7 ft vacuum tubes for vactor hydrocleaner C19957- Qty2 839.40 60 Enterprise Fund METROQUIP, INC.Asphalt Blade Qty 1 428.50 60 Enterprise Fund METROQUIP, INC.Fire nozzle & bushing (4 qty)81.36 60 Enterprise Fund METROQUIP, INC.Parts for Vac AMX Shank Suction Hose Qty 23 507.44 60 Enterprise Fund METROQUIP, INC.Rodder line 1,000ft 2,750.00 60 Enterprise Fund MINUTEMAN, INC.Hide a Key Pouch for PRV Cabinet Locks Qty 15 89.25 60 Enterprise Fund MINUTEMAN, INC.Padlocks, IC Core Brass, Keymark Keys Qty 95 3,141.75 60 Enterprise Fund MOUNTAIN WATERWORKS, INC 17-0218,WRRF Boise Outfall,services thru 1/26/18 1,070.00 60 Enterprise Fund MOUNTAIN WATERWORKS, INC 18-0116,Well 28 Water Treatment,service thru 1/26/18 4,150.00 60 Enterprise Fund MSC INDUSTRIAL SUPPLY CO.Portable sump pump 290.88 60 Enterprise Fund MSC INDUSTRIAL SUPPLY CO.Triple antibiotic, antibiotic ointment, sting relief wipes,22.28 60 Enterprise Fund MSC INDUSTRIAL SUPPLY CO.Welding rod (3 qty)21.93 60 Enterprise Fund NEW PIG CORPORATION Mercury spill containment mat for UV bulbs 540.97 60 Enterprise Fund NORCO Anti Fog Lense Wipes, Lens Spray, Safety Glasses Qty 5 16.64 60 Enterprise Fund NORCO High Vis Green Shirts M. Hernandez Qty 3 38.49 60 Enterprise Fund NORCO Switch Trigger, Nozzel, Adapters Qty 5 70.87 60 Enterprise Fund OFFICE VALUE - MERIDIAN 5 cans of coffee for inspection 46.45 60 Enterprise Fund OFFICE VALUE - MERIDIAN 5 cans of coffee for Inspectors (credit coming overcharge) 74.35 60 Enterprise Fund OFFICE VALUE - MERIDIAN Batteries Qty 2 35.98 60 Enterprise Fund OFFICE VALUE - MERIDIAN Binder clips, scissors, pens & clorox wipes (6 qty)36.36 60 Enterprise Fund OFFICE VALUE - MERIDIAN Clear folder/paper Protector sheets Qty 1 19.82 60 Enterprise Fund OFFICE VALUE - MERIDIAN Copy Paper, Hand Santizer, Ltr Folder, Mailing Labels Qty 5 187.63 60 Enterprise Fund OFFICE VALUE - MERIDIAN Credit for Coffee Overcharge - Qty 5, See Orig Inv# 145854-0 (74.35) 60 Enterprise Fund OFFICE VALUE - MERIDIAN Pens, highlighters & push pins for Collections (5 qty)46.49 60 Enterprise Fund OXARC, INC.18-0091 Soduim Hypochlorite Delivery Qty 2305gl 3,799.15 Date: 2/22/18 01:46:43 PM Page: 8Meridian City Council Meeting Agenda February 27, 2018 – Page 133 of 301 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund PARK PLACE PROPERTY MANAGEMENT Refund, 2505065602, Wat/Sew/Trash, 1361 N Deer Creek Pl, Aft 25.81 60 Enterprise Fund PAUL OWEN Refund, 3636106604, Wat/Sew/Trash, 2839 S Daybreak Ave, Cust 35.85 60 Enterprise Fund PENN VALLEY PUMP CO Labor to repair vacuum switch on Penn Valley pump 71.00 60 Enterprise Fund PLATT ELECTRIC SUPPLY 2-Head Emergency Light Fixture Qty 1 94.20 60 Enterprise Fund PLATT ELECTRIC SUPPLY HBT flat hanger screw tool 8.61 60 Enterprise Fund PLATT ELECTRIC SUPPLY S/O rubber coated power cable 30ft 136.99 60 Enterprise Fund PLATT ELECTRIC SUPPLY Silicone sealant & zinc-it galvanize touch up coating-qty2 40.53 60 Enterprise Fund ROBERT MOORE & LACY SMITH Refund, 0815003403, Wat/Sew/Trash, 667 E Red Rock Dr, Title 67.19 60 Enterprise Fund SCHMIDT CONSTRUCTION CO INC 17-0332,17-0385,18-0222,Water Main Ext,E Lake Hazel/Locust-F 42,740.18 60 Enterprise Fund SPF WATER ENGINEERING, LLC Well 29 Pumping Fac. design services,1/1-1/31/2018 24,998.50 60 Enterprise Fund SYNCB/AMAZON Bar Code Scanner - Final Billing, See Orig Inv# 0161038 0.05 60 Enterprise Fund SYNCB/AMAZON Clamp for Mounting Tools & Equipment - Qty 6Pk 96.42 60 Enterprise Fund SYNCB/AMAZON Hanging CD holders - Qty 4 45.76 60 Enterprise Fund TOTAL SYSTEM SERVICES Winter HVAC maintenance and filter change - Water Division 557.00 60 Enterprise Fund USA BLUEBOOK Measuring Wheel, Chlorine Reagent Set Qty 3 248.39 60 Enterprise Fund VIBRA HOSPITAL OF BOISE Refund, 3135787002, Wat/Sew/Trash, 2131 S Bonito Way, Title 3,212.88 60 Enterprise Fund WESTERN STATES CHEMICAL Foaming Degreaser, Insecticide Fogger, Repair Patches-Qty 48 527.94 60 Enterprise Fund WW GRAINGER, INC 1 in dust cap FE coupler, 2 in FE barb hose fitting & 2 in 180.86 60 Enterprise Fund WW GRAINGER, INC Padlock Handle for Locking Enclosure Qty 3 568.20 60 Enterprise Fund XEROX CORPORATION - PASADENA MX4-741080, Copier Lease 1/18 & Copies 1/2/18-2/5/18 514.72 60 Enterprise Fund XEROX CORPORATION - PASADENA MX4-741285, Copier Lease 1/17 & Copies 1/8/18-2/5/18 239.00 Total 60 Enterprise Fund 810,285.35 Report Total 1,171,217.10 Date: 2/22/18 01:46:43 PM Page: 9Meridian City Council Meeting Agenda February 27, 2018 – Page 134 of 301 City Council Meeting Meeting Date: February 27, 2018 g_ A enda Item Number: Project/File Number: Item Title: Items Moved From Consent Agenda Meetina Notes v� City Council Meeting Meeting Date: February 27, 2018 ..... - ........ -------.................. Agenda Item Number: Project/File Number: Item Title: Historic Preservation Commission Annual Report Meetina Notes MERIDIAN HISTORIC PRESERVATION COMMISSION 2017 ANNUAL REPORT Historic Preservation Commissioners  Blaine Johnston, President  Jacy Jones  Dawn Cronk  Josh Evarts, Vice President  Ella Kramer  Edward Landis Commission ► Our HPC was very fortunate to have retained all of our commissioners in 2017, our members are a vibrant and diverse group and bring a lot of passion to this commission. Our commissioners took advantage of multiple learning opportunities to continue our development as a group including sending multiple commissioners to the Idaho Heritage Conference and commissioners serving as volunteers for Preservation Idaho events. We’ve established a good relationship with Pete L’Orange and Jamee Fiore with the State Historic Preservation Office and we’ve had them come meet with HPC (or committees) a number of times throughout the year. On top of this, we passed our Certified Local Government evaluation from the State Historic Preservation Office; so, we are in good standing for another four years. Commission decided to change their meeting date/time to the fourth Thursday of the month at 4:30 PM Engaging Local Students ► This year, Ella Kramer, our youth commissioner, brought a new concept to our group: an essay competition for local high schools. We piloted implementation of this program at Meridian High School, the oldest high school in Meridian. Commissioners conducted a lunch and learn in Mrs. Hogan’s class and asked students to compete in a research and essay competition. While we didn’t have much turn out for the competition, we will continue to finesse this program to get local students more involved with historic preservation. Awards ► HPC nominated ‘The Vault’ for an Orchid Award, which was awarded to Josh and Lori Evarts for contribution to Historic Preservation in April by Preservation Idaho. The Meridian Historical Society nominated Tere and Howard Foley’s building at 815 N Main Street (Mountain States Telephone Co. building) for a County Treasure Award. The Ada County Historic Preservation Commission awarded this recognition to Tere and Howard in November. Historic Walking Tour ►We received a grant to support the combination and printing to combine our two walking tour brochures. Now we have one consolidated brochure that covers all of our properties. Any remaining separate brochures have been shared with Pine Street School or local elementary schools. Our Historic Walking Tour app launched this Spring! The MDBA agreed to support a portion of the ongoing cost for the app and they now host an additional map on the app to highlight downtown businesses. - Purchased and printed updated signage for ‘If this property could talk’ campaign - Launched the Historic Walking Tour app through a partnership between the City and the MDBA: - Increased visibility for the commission through print and TV interviews coverage - Developed coin incentive for completed scorecards associated with the app Meridian City Council Meeting Agenda February 27, 2018 – Page 136 of 301 - Historic Preservation Month: Scavenger Hunt and ‘If This Property Could Talk’ encouraged other tours available throughout the City - Cancelled the 2017 Meridian History Course for educators due to not meeting the minimum number of attendees. Want to open this up to the public for 2018, include in activity guide, small charge to verify attendance and help cover some of the cost of either payment for the instructors and/or catered lunch - Working with Historical Society on planning/methods to increase their membership - Dawn and MLD staff has also been working on starting an oral history collection through Story Corps. This will build a collection for Meridian while being something that can be added to by other community members. Interviews that we are a part of can be tagged with ‘Meridian Historic Preservation Commission’ and ‘Meridian Library’ etc. Interviews can also be tagged with ‘Meridian, Idaho’ etc. so that these are easily searchable. - Jamee Fioree and Josh Evarts hosted another public workshop to talk about rehabilitating old buildings Historical Society ► The Meridian Historical Society continues to be an asset for HPC and a number of City Departments. Their records and time have supported staff in the Clerk’s Office, Planning Department, Public Works, and more. Commissioners have been brainstorming with the society members on how to increase their membership to make sure that the History Center is open as often as possible and to teach more people about what the volunteers have curated over the last few decades. - 2018 goals o Determine HPC logo o Add an irrigation component to the walking tour app by working with high school National Honor Society students with help from the Idaho State Historic Preservation Office o Planning for the theme of this year’s preservation month (May) to be “Storytellers” which can bring together a lot of HPC programming goals under one umbrella. o Work with Planning Dept. to coordinate taking photos of structures listed on the historic sites inventory that will be impacted by development o Invigorate Strategic Plan Review and Comparison to Comp Plan HPC continued its partnership with West Ada School District (and Compass Charter) and MDC to support third grade field trips downtown. While HPC doesn’t contribute much man-power or significant funding, we supported supplies for the volunteers who lead the tours at City Hall We have felt a lot of support from both City departments and outside organizations this year. We are grateful to all of those who work with us and share our vision to preserve our history. It is with support from the City, informal community groups and individuals, an d formal organizations that help us reach a broader audience, promote our history, and advocate preserving our legacy as a community. Thank you for your support of the Historic Preservation Commission! Meridian City Council Meeting Agenda February 27, 2018 – Page 137 of 301 City Council Meeting Meeting Date: February 27, 2018 Agenda Item Number: Project/File Number: Item Title: Transportation Commission Annual Report Meetinq Notes Date: December 4, 2017 To: Mayor and City Council From: Meridian Transportation Commission -David Ballard, Chair -Stephen Lewis, Vice Chair -Tracy Hopkins -Ryan Hall -Ryan Lancaster -Lance Baumgartner & Britton Davis -Jack McGee & Vincent Koontz -Brent Knezacek -Brian Leisle RE: 2017 Annual Report The Transportation Commission was formed in February, 2013 with Ordinance No. 13-152. The Commission consists of nine appointed commissioners and meets on the first Monday of each month, except September, in the Council Chambers. Councilman Luke Cavener and representatives from ITD District 3, ACHD, COMPASS, Valley Regional Transit (VRT), and the West Ada School District serve as ex- officio members. Planning Division Manager Caleb Hood provides staff support, Sgt. Stacy Arnold provides regular updates from the Police Department perspective, and Ted Baird, Deputy City Attorney, provides legal guidance. City Staff provides monthly updates to the Commission regarding the progress of projects that were in construction or were soon to be constructed. Additional City staff and additional staff from the ex-officio agencies interact with the Commission from time-to-time. Commissioner David Ballard was elected Chair and Stephen Lewis, Vice-Chair of the Commission for 2017. In 2017, the Commission saw two members vacate: Jack McGee and Youth Commissioner Lance Baumgartner. Two new Commissioners were appointed in 2017: Vincent Koontz and Youth Commissioner Britton Davis. The Transportation Commission (TC) spent quite a bit of time in 2017 discussing both short and long term roadway project planning and prioritization, transit service planning, Chinden Boulevard and school zone requests, to name a few. A more comprehensive summary of business conducted by the Commission in 2017 is outlined below. In January, the Commission heard from Ryan Head, ACHD Planning Supervisor on the ACHD Integrated Five-Year Work Plan for 2018-2022. The Commission began to discuss the prioritization of proposed roadway, intersection, and Community Program projects for consideration in ACHD’s IFYWP. In February, the Commission finalized priorities for 2017, including Economic Development. These project priority lists were sent to Council for ratification and consideration by ACHD in the FY18-2022 IFYWP. The Chair and Vice-Chair were elected. Meridian City Council Meeting Agenda February 27, 2018 – Page 139 of 301 In March, the TC discussed a crash in the crosswalk on Cherry at Todd Way, near the Compass Charter School. The TC received information on a request to make walk zone improvements near Ustick Elementary. Erika Bowen, ITD District 3 Traffic Engineer, presented information on the eastbound off- ramp at Meridian Road. April’s meeting was cancelled. During the May meeting, the TC heard from Brooke Green, ACHD Senior Transportation Planner and Nick Foster from Kittleson and Associates, about an update to ACHD’s Roadways to Bikeways Plan and Projects. The Commission also received information on parking and striping downtown. This was Jack McGee’s last meeting. During the June meeting, ACHD staff reported that walk zone improvements near Ustick Elementary would be made. The Commission also received an update on the US 20/26 Corridor Study from ITD Project Manager, Marc Danley. The TC also discussed 11 vs. 12 foot wide lanes with Josh Saak, ACHD Traffic Engineer. Commissioner Vincent Koontz was introduced in July. A concern was brought to the TC’s attention, about speeding in residential neighborhoods in northeast Meridian. Erika Bowen presented the findings from the speed study on Meridian Road, south of I-84, and changes ITD would be making. Tod Morris from VRT provided information on public transportation. In August, the Commission heard from a concerned resident about parking around Rocky Mountain HS. Information on the 2018-2022 TIP and CIM 2040 2.0 was presented by Toni Tisdale, COMPASS Principal Planner. The Initial Draft of the ACHD 2018-2022 IFYWP was shared and discussed. This was Youth Commissioner Lance Baumgartner’s last meeting. For the September meeting, the Commission took a field trip of VRT facilities. The tour went through Meridian, Boise and Nampa. In October, the Commission was introduced to Youth Commissioner Britton Davis. The TC discussed what they saw during the September field trip with Stephen Hunt from VRT. The Commission heard from a concerned resident in Paramount about the traffic anticipated with the Linder Village project. In November, Erika Bowen explained some updated striping changes that would be made on Meridian Road, near the Overland Road intersection. The TC also discussed the pedestrian signal at Meridian Road at Broadway Avenue (west of City Hall.) (Vincent Koontz took a paid position with the City in November and subsequently submitted his resignation from the TC.) December 4 th , is the last meeting of the Commission for 2017. The December agenda included a review of this report, 2018 Transportation Priorities Kick-Off and a discussion about speed limits on Lake Hazel and Eagle Roads. The Commission was notified of the current vacancy on the TC. The Commission is grateful for the opportunity to provide service to the citizens of Meridian and to actively shape the transportation systems of our City. Meridian City Council Meeting Agenda February 27, 2018 – Page 140 of 301 City Council Meeting Meeting Date: February 27, 2018 ............................. _ ............ ........ _...... - Agenda Item Number: � C Project/File Number: Item Title: FY2017 Audit Report by EideBailly Meetina Notes What inspires you, inspires us. Let’s talk. | eidebailly.com 877 W. Main St., Ste. 800 | Boise, ID 83702-5858 | T 208.344.7150 | F 208.344.7435 | EOE 1 February 8, 2018 To the Mayor and Members of the City Council City of Meridian, Idaho Meridian, Idaho We have audited the financial statements of the governmental activities, the business type activities, and discretely presented component unit and each major fund of the City of Meridian, Idaho (the City) as of and for the year ended September 30, 2017, and have issued our report thereon dated February 8, 2018. Professional standards require that we advise you of the following matters relating to our audit. Our Responsibility in Relation to the Financial Statement Audit under Generally Accepted Auditing Standards and Government Auditing Standards As communicated in our letter dated October 27, 2017 our responsibility, as described by professional standards, is to form and express an opinion about whether the financial statements that have been prepared by management with your oversight are presented fairly, in all material respects, in accordance with accounting principles generally accepted in the United States of America. Our audit of the financial statements does not relieve you or management of its respective responsibilities. Our responsibility, as prescribed by professional standards, is to plan and perform our audit to obtain reasonable, rather than absolute, assurance about whether the financial statements are free of material misstatement. An audit of financial statements includes consideration of internal control over financial reporting as a basis for designing audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity’s internal control over financial reporting. Accordingly, as part of our audit, we considered the internal control of the City solely for the purpose of determining our audit procedures and not to provide any assurance concerning such internal control. We are also responsible for communicating significant matters related to the audit that are, in our professional judgment, relevant to your responsibilities in overseeing the financial reporting process. However, we are not required to design procedures for the purpose of identifying other matters to communicate to you. Planned Scope and Timing of the Audit We conducted our audit consistent with the planned scope and timing we previously communicated to you. Compliance with All Ethics Requirements Regarding Independence The engagement team, and others in our firm, as appropriate, have complied with all relevant ethical requirements regarding independence. Meridian City Council Meeting Agenda February 27, 2018 – Page 142 of 301 2 Qualitative Aspects of the Entity’s Significant Accounting Practices Significant Accounting Policies Management has the responsibility to select and use appropriate accounting policies. A summary of the significant accounting policies adopted by the City is included in Note 1 to the financial statements. There have been no initial selection of accounting policies and no changes in significant accounting policies or their application during 2017. No matters have come to our attention that would require us, under professional standards, to inform you about (1) the methods used to account for significant unusual transactions and (2) the effect of significant accounting policies in controversial or emerging areas for which there is a lack of authoritative guidance or consensus. Significant Accounting Estimates Accounting estimates are an integral part of the financial statements prepared by management and are based on management’s current judgments. Those judgments are normally based on knowledge and experience about past and current events and assumptions about future events. Certain accounting estimates are particularly sensitive because of their significance to the financial statements and because of the possibility that future events affecting them may differ markedly from management’s current judgments. The most sensitive accounting estimates affecting the financial statements are: Management’s estimate of the employer pension assumption is based on actuarial estimates provided by PERSI. We evaluated the key factors and assumptions used to develop the net pension liability in determining that it is reasonable in relation to the financial statements taken as a whole. Financial Statement Disclosures Certain financial statement disclosures involve significant judgment and are particularly sensitive because of their significance to financial statement users. The most sensitive disclosures affecting the City’s financial statements relate to: The disclosure of net pension liability in Note 10 to the financial statements is sensitive as this note supports assumptions made and inputs used to determine the employer pension assumption. Significant Difficulties Encountered during the Audit We encountered no significant difficulties in dealing with management relating to the performance of the audit. Meridian City Council Meeting Agenda February 27, 2018 – Page 143 of 301 3 Uncorrected and Corrected Misstatements For purposes of this communication, professional standards require us to accumulate all known and likely misstatements identified during the audit, other than those that we believe are trivial, and communicate them to the appropriate level of management. Further, professional standards require us to also communicate the effect of uncorrected misstatements related to prior periods on the relevant classes of transactions, account balances or disclosures, and the financial statements as a whole. The following summarizes uncorrected financial statement misstatements whose effects in the current and prior periods, as determined by management, are immaterial, both individually and in the aggregate, to the financial statements taken as a whole.  Government-wide financial statements – Governmental Activities: A passed adjustment to record the retainage payable related to open construction projects as of September 30, 2017, which would increase construction in progress and accounts payable by $153,256.  Business – Type Activities: A passed adjustment to record the retainage payable related to open construction projects as of September 30, 2017, which would increase construction in progress and accounts payable by $517,480. Disagreements with Management For purposes of this letter, professional standards define a disagreement with management as a matter, whether or not resolved to our satisfaction, concerning a financial accounting, reporting, or auditing matter, which could be significant to the financial statements or the auditor’s report. No such disagreements arose during the course of the audit. Representations Requested from Management We have requested certain written representations from management that are included in the management representation letter dated February 8, 2018. Management’s Consultations with Other Accountants In some cases, management may decide to consult with other accountants about auditing and accounting matters. Management informed us that, and to our knowledge, there were no consultations with other accountants regarding auditing and accounting matters. Other Significant Matters, Findings, or Issues In the normal course of our professional association with the City, we generally discuss a variety of matters, including the application of accounting principles and auditing standards, business conditions affecting the entity, and business plans and strategies that may affect the risks of material misstatement. None of the matters discussed resulted in a condition to our retention as the City’s auditors. Meridian City Council Meeting Agenda February 27, 2018 – Page 144 of 301 4 Other Matters We were not engaged to report on the Schedule of Revenues, Expenditures and Changes in Fund Balance – Budget to Actual – Capital Projects Fund and Enterprise Fund, which accompany the financial statements but are not RSI. We did not audit or perform other procedures on this other information and we do not express an opinion or provide any assurance on it. This report is intended solely for the information and use of the Mayor, City Council and management of the City and is not intended to be and should not be used by anyone other than these specified parties. Boise, Idaho Meridian City Council Meeting Agenda February 27, 2018 – Page 145 of 301 Financial Statements September 30, 2017 City of Meridian, Idaho The City of Meridian is located in the center of the Treasure Valley in southwest Idaho. Founded in 1893, and incorporated as a city in 1903, Meridian is now one of Idaho's largest and fastest growing communities. Meridian is cited by Money Magazine as one of its Top 50 Best Places to Live, and by America's Promise Alliance and ING as one of the Nation's 100 Best Communities for Young People. For more information, visit www.meridiancity.org. Meridian City Council Meeting Agenda February 27, 2018 – Page 146 of 301 City of Meridian, Idaho Table of Contents September 30, 2017 Independent Auditor’s Report .................................................................................................................................... 1  Management's Discussion and Analysis .................................................................................................................... 3  Financial Statements  Basic Financial Statements  Government-wide Financial Statements  Statement of Net Position .................................................................................................................................... 14  Statement of Activities ......................................................................................................................................... 16  Fund Financial Statements  Balance Sheet – Governmental Funds ................................................................................................................. 17  Reconciliation of the Balance Sheet of Governmental Funds to the Statement of Net Position ......................... 18  Statement of Revenues, Expenditures, and Changes in Fund Balances – Governmental Funds ......................... 19  Reconciliation of the Statement of Revenues, Expenditures, and Changes in Fund Balances of Governmental Funds to the Statement of Activities .................................................................................................................... 20  Statement of Net Position – Proprietary Fund ..................................................................................................... 21  Statement of Revenues, Expenses, and Changes in Fund Net Position – Proprietary Fund ................................ 23  Statement of Cash Flows – Proprietary Fund ...................................................................................................... 24  Notes to Financial Statements .............................................................................................................................. 25  Required Supplementary Information  Schedule of Employer’s Share of Net Pension Liability and Employer Contributions ....................................... 49  Schedule of Revenues, Expenditures, and Changes in Fund Balance – Budget and Actual – General Fund ...... 51  Notes to Required Supplementary Information ................................................................................................... 53  Other Information  Schedule of Revenues, Expenditures and Changes in Fund Balance – Budget and Actual – Capital Projects Fund ..................................................................................................................................................................... 54  Schedule of Revenues, Expenditures and Changes in Fund Balance – Budget and Actual – Enterprise Fund ... 55  Independent Auditor’s Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards ....... 56  Meridian City Council Meeting Agenda February 27, 2018 – Page 147 of 301 What inspires you, inspires us. Let’s talk. | eidebailly.com 877 W. Main St., Ste. 800 | Boise, ID 83702-5858 | T 208.344.7150 | F 208.344.7435 | EOE 1 Independent Auditor’s Report Mayor and Members of the City Council City of Meridian, Idaho Meridian, Idaho Report on the Financial Statements We have audited the accompanying financial statements of the governmental activities, the business-type activities, the discretely presented component unit, and each major fund of the City of Meridian, Idaho, (the City), as of and for the year ended September 30, 2017, and the related notes to the financial statements, which collectively comprise the City’s basic financial statements as listed in the table of contents. Management’s Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America; this includes the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error. Auditor’s Responsibility Our responsibility is to express opinions on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor’s judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity’s preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity’s internal control. Accordingly, we express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinions. Meridian City Council Meeting Agenda February 27, 2018 – Page 148 of 301 2 Opinions In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities, the business-type activities, the discretely presented component unit, and each major fund of the City, as of September 30, 2017, and the respective changes in financial position, and, where applicable, cash flows thereof for the year then ended in accordance with accounting principles generally accepted in the United States of America. Other Matters Required Supplementary Information Accounting principles generally accepted in the United States of America require that the management’s discussion and analysis, budgetary comparison information, Schedule of Employer’s Share of Net Pension Liability, and Schedule of Employer Contributions as listed in the table of contents be presented to supplement the basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board, who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. We have applied certain limited procedures to the required supplementary information in accordance with auditing standards generally accepted in the United States of America, which consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with management’s responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. Other Information Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the City’s basic financial statements. The Schedules of Revenues, Expenditures, and Changes in Fund Balance - Budget to Actual – Capital Projects Fund and Enterprise Fund are presented for purposes of additional analysis and are not a required part of the basic financial statements. The Schedules of Revenues, Expenditures, and Changes in Fund Balance – Budget to Actual – Capital Projects Fund and Enterprise Fund, have not been subjected to the auditing procedures applied in the audit of the basic financial statements and, accordingly, we do not express an opinion or provide any assurance on them. Other Reporting Required by Government Auditing Standards In accordance with Government Auditing Standards, we have also issued our report dated February 8, 2018 on our consideration of the City’s internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements and other matters. The purpose of that report is solely to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the City’s internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards in considering City’s internal control over financial reporting and compliance. Boise, Idaho February 8, 2018 Meridian City Council Meeting Agenda February 27, 2018 – Page 149 of 301 3 City of Meridian, Idaho Management’s Discussion and Analysis September 30, 2017 This section of the City of Meridian’s (City’s) annual financial report presents management’s discussion and analysis of the City’s financial performance during the year ended September 30, 2017. Please use this information in conjunction with the information furnished in the City’s financial statements. Financial Highlights  The total assets and deferred outflows of the City exceeded its liabilities and deferred inflows at September 30, 2017 by $454,860,779. Of this amount $77,895,266 is unrestricted and available to meet the City’s on-going obligations to citizens and creditors.  Net position of the Governmental activities finished the fiscal year 2017 at $138,045,295 and the net position of Business-type activities finished fiscal year 2017 at $316,815,484.  Total fund balance of governmental funds at September 30, 2017 was $53,450,416 as compared to a total governmental fund balance at September 30, 2016 of $44,597,323. o Of the September 30, 2017 fund balance, $27,896,415 is unassigned and available to meet the entity’s on-going obligations.  The City has no outstanding long-term debt at September 30, 2017. Overview of the Financial Statements This annual report consists of five parts – management discussion and analysis, the government-wide financial statements, fund financial statements, notes to the financial statements, and required supplementary information. Government - Wide Financial Statements These statements report information about all of the operations of the City using accounting methods similar to those used by private sector companies. These statements are prepared using the flow of economic resources measurement focus and accrual basis of accounting. The current year’s revenues and expenses are recorded as transactions occur rather than when cash is received or paid. The government-wide financial statements are divided into two categories: Statement of Net Position – Reports all of the City’s assets and deferred outflows of resources less liabilities and deferred inflows of resources with the difference reported as net position. Over time, increases or decreases in net position may serve as a useful indicator of whether the financial position of the City is improving or deteriorating. Statement of Activities – Reports all of the City’s revenues and expenses for the year by function. Examples of functions are public safety, administration, and water and sewer activities. Revenues, such as property tax which cannot be traced to a specific function, are reported as General Revenues. Fund Financial Statements The Fund financial statements provide information about the City’s major funds, not the City as a whole. The City uses a method of accounting, called fund accounting, to separate specific sources of funds and corresponding expenditures. Funds may be required by law or may be established by the City Council. Meridian City Council Meeting Agenda February 27, 2018 – Page 150 of 301 4 City of Meridian, Idaho Management’s Discussion and Analysis September 30, 2017 The City has the following funds: Governmental Funds: These funds encompass the City’s basic services, public safety, community planning and development, administration, and parks and recreation. Governmental fund financial statements focus on short- term inflows and outflows of spendable resources, an accounting approach known as the flow of current financial resources measurement focus and the modified accrual basis of accounting. Information provided by these statements provides a short-term view of what resources will be available to meet needs. The City has two governmental funds: General Fund – The general fund is the general operating fund of the City. It derives most of its income from property tax and funds the operations of the City. It includes the Development Services Fund, used to account for revenue and expenses of the community planning and development function, and the Public Safety Fund used to set aside funds for police and fire capital projects. It also includes the Impact Fee Fund used to account for park and public safety impact fee revenue and capital acquisitions. Capital Projects Fund – The Capital Projects Fund is used to account for financial resources to be used for the acquisition of major capital facilities. The City has one proprietary fund: Enterprise Fund: User fees finance activities in this fund. The water and sewer utilities and all the activities necessary to support their operation are accounted for in this fund. Accounting for this fund is the same as a private business on a full accrual basis. Notes to the Financial Statements The notes provide additional information that is necessary to fully understand the data presented in the government-wide and fund financial statements. Required Supplementary Information This section has information that further explains and supports the information in the financial statements by including a comparison of the City’s budget data for the year, as well as the City’s schedule of employer’s share of net pension liability and the City’s schedule of employer contributions. FINANCIAL ANALYSIS OF THE CITY OF MERIDIAN AS A WHOLE Net Position Net position measures the difference between what the City owns (assets and deferred outflows) and what the City owes (liabilities and deferred inflows). At September 30, 2017, the City’s combined assets and deferred outflows exceeded liabilities and deferred inflows by $454,860,779 as compared to the net position as of September 30, 2016 of $417,907,496. The largest portion of the City’s net position is invested in capital assets. Capital assets include land, building, equipment and machinery, and sewer and water utility infrastructure. Meridian City Council Meeting Agenda February 27, 2018 – Page 151 of 301 5 City of Meridian, Idaho Management’s Discussion and Analysis September 30, 2017 The City’s unrestricted net position equals $77,895,266 of total net position. This is an increase from FY2016 to FY2017. Net position restricted to a particular use equaled $12,543,796 of the City’s total net position. This is an increase from FY2016 to FY2017. The table below has been condensed from the Statement of Net Position: 2017 2016 2017 2016 2017 2016 Current and Other Assets 89,097,432$ 76,506,591$ 56,694,293$ 51,827,354$ 145,791,725$ 128,333,945$ Capital Assets 95,145,798 92,393,915 270,046,387 249,123,803 365,192,185 341,517,718 Deferred Outflows of Resources 2,613,688 4,774,514 652,649 1,192,855 3,266,337 5,967,369 TOTAL Assets and Deferred Outflows of Resources 186,856,918 173,675,020 327,393,329 302,144,012 514,250,247 475,819,032 Current Liabilities 4,709,506 3,438,345 7,082,436 6,054,857 11,791,942 9,493,202 Long-term Liabilities 11,956,963 14,882,474 3,099,983 3,821,259 15,056,946 18,703,733 Deferred Inflows of Resources 32,145,154 29,378,168 395,426 336,433 32,540,580 29,714,601 TOTAL Liabilities and Deferred Inflows of Resources 48,811,623 47,698,987 10,577,845 10,212,549 59,389,468 57,911,536 Net Investment in Capital Assets 95,145,798 92,393,915 269,275,919 248,252,757 364,421,717 340,646,672 Restricted 12,543,796 12,025,481 - - 12,543,796 12,025,481 Unrestricted 30,355,701 21,556,637 47,539,565 43,678,706 77,895,266 65,235,343 TOTAL Net Position 138,045,295$ 125,976,033$ 316,815,484$ 291,931,463$ 454,860,779$ 417,907,496$ Primary Government Governmental Activities Business - type Activities Total Meridian City Council Meeting Agenda February 27, 2018 – Page 152 of 301 6 City of Meridian, Idaho Management’s Discussion and Analysis September 30, 2017 Changes in Net Position During the year the City’s financial position improved by $36,953,283. The following condensed financial information was derived from the government-wide Statement of Activities and shows how the City’s net position changed during the year. FY2017 FY2016 FY2017 FY2016 FY2017 FY2016 Revenues Program Revenues Charges for services 10,000,033$ 9,013,372$ 25,514,268$ 24,806,048$ 35,514,301$ 33,819,420$ Operating grants and contributions 787,765 777,236 14,481,136 10,226,218 15,268,901 11,003,454 Capital grants and contributions 5,701,655 3,053,968 10,293,414 12,626,940 15,995,069 15,680,908 General Revenue Property taxes 28,786,937 26,695,828 - - 28,786,937 26,695,828 Franchise fees 1,598,461 1,464,268 - - 1,598,461 1,464,268 Sales tax and other governmental 6,977,570 6,216,064 - - 6,977,570 6,216,064 Investment Earnings 542,612 370,712 678,037 530,634 1,220,649 901,346 Other Revenue (189,238) 118,241 (384,690) 106,388 (573,928) 224,629 Total Revenues 54,205,795 47,709,689 50,582,165 48,296,228 104,787,960 96,005,917 Expenses General Government Administration 8,214,903 7,877,254 - - 8,214,903 7,877,254 Law Enforcement 15,605,249 14,639,106 - - 15,605,249 14,639,106 Fire Department 10,528,642 9,861,922 - - 10,528,642 9,861,922 Parks and Recreation 6,151,588 5,552,068 - - 6,151,588 5,552,068 Community Planning and Devlp 3,821,153 3,445,408 - - 3,821,153 3,445,408 Enterprise - sewer and water - - 23,513,142 22,671,312 23,513,142 22,671,312 Total Expenses 44,321,535 41,375,758 23,513,142 22,671,312 67,834,677 64,047,070 Excess of revenues over expenditures before transfers 9,884,260 6,333,931 27,069,023 25,624,916 36,953,283 31,958,847 Transfers - internal activities 2,185,002 2,173,348 (2,185,002) (2,173,348) - - Change in net position 12,069,262 8,507,279 24,884,021 23,451,568 36,953,283 31,958,847 Net Position, Beginning of Year 125,976,033 117,468,754 291,931,463 268,479,895 417,907,496 385,948,649 Net Position, Ending of Year 138,045,295$ 125,976,033$ 316,815,484$ 291,931,463$ 454,860,779$ 417,907,496$ Changes in Net Position for Fiscal Year Ending September 30, 2017 Governmental Activities Business-Type Activities Total Primary Government Meridian City Council Meeting Agenda February 27, 2018 – Page 153 of 301 7 City of Meridian, Idaho Management’s Discussion and Analysis September 30, 2017 The following list details how items are catergorized in various revenue categories listed on the Changes in Net Position table:  Governmental Activities program revenues such as “Charges for Services” include building permits and filing fees, court fines, Rural Fire District proportionate share, and Parks and Recreation fees.  Governmental Activities program revenues such as “Capital Grants and Contributions” include Parks, Police, and Fire impact fees, grant revenue, and donations.  Business-Type Activities program revenues such as “Charges for Services” include water and sewer sales, engineering fees, and solid waste pickup administration fees.  Business-Type Activities program revenues such as “Operating Grants and Contributions” include water and sewer connection fees and cash donations for operating expenses.  Business-Type Activities program revenues such as “Capital Grants and Contributions” include developer donated water and sewer lines and donations for capital outlay. Governmental Activities: Governmental net position in FY2017 increased from $125,976,033 to $138,045,295. Governmental revenue finished the fiscal year at $54,205,795 resulting in an increase over last fiscal year. Property tax revenue increased from last year to finish the fiscal year at $28,786,937. This increase in property tax revenue was the result of new residential and commercial construction growth along with the City exercising its ability to increase property tax revenue by up to 2% as allowed by State statute. This result in property tax revenue has been consistent for the City over the past few years. The second significant source of governmental revenue in FY2017 was in the category Charges for Services. A majority of this category’s revenues were development related; commercial and residential building permits, and filing fees. Charges for Services finished FY2017 at $10,000,033 as compared to $9,013,372 in FY2016. Total governmental expenses increased from last fiscal year to finish FY2017 at $44,321,535. The function of Administration accounted for $8,214,903 of the total governmental expenses. Administration includes the support departments: Human Resources, Information Technology, Legal, and Finance. In the transfers section of the Statement of Activities one half of the expenses for the support departments are transferred to the Enterprise Fund. Administration also includes Mayor and Council, City Clerk, and City Hall. Most of the increase in Administration is associated to additional personnel costs with the addition of 2 new employees. The Police Department expenses accounted for $15,605,249 of the total governmental expenses. Police personnel and operating expenses both increased year over year. Police added 11 new positions to their staff during FY2017. Fire Department expenses increased during FY2017 to a total of $10,528,642 as compared to FY2016 of $9,861,922. Similar to the Police Department, personnel and operating expenses increased year over year. The Fire Department added 17 new positions to their staff during FY2017 in anticipation of fire station #6 being constructed in FY2018. The Parks Department expenses accounted for $6,151,588 of the total governmental expenses. Parks personnel and operating expenses increased year over year. Parks added 4.5 new positions to their staff during FY2017. Meridian City Council Meeting Agenda February 27, 2018 – Page 154 of 301 8 City of Meridian, Idaho Management’s Discussion and Analysis September 30, 2017 Business-Type Activities: The September 30, 2017 net position for the City’s water and sewer utilities was $316,815,484 as compared to the net position at September 30, 2016 of $291,931,463. The activities of the water and sewer services, revenues minus expenses, increased net position by $24,884,021 in FY2017. A majority of the increase in FY2017 can be associated to the contributed capital that the City received throughout the year. When developers complete a development project they transfer ownership of utility infrastructure (i.e. water and sewer lines) within the development to the City. The City assumes responsibility for maintenance and replacements of the utility infrastructure. The graph displays the historical utility infrastructure received from new development which impacts the total net position of the utility. For capital expenditures, the City has consistently completed high dollar infrastructure projects year after year to keep up with City growth and regulatory requirements during the last ten years. Large, on-going construction projects include water and sewer lines, water wells and mains, and expansion and technological improvements to the waste water treatment plant. The Proprietary Fund is divided into three departments: Wastewater, Water, and Public Works. Within Public Works there are several support services; professional engineering support, construction management, inspections, utility billing, and environmental education. In FY2017 the utility finished with total expenditures of $23,513,142. The Water Department continued to complete various capital water supply and distribution projects during FY2017 to support the growth in the City while their personnel and operating expenditures decreased slightly year over year. The Wastewater Department continued numerous capital construction projects in FY2017 to accommodate the increased growth demands the City has experienced over the past 10 years. The Wastewater Department has started a major expansion of the treatment plant to satisfy the requirements imposed upon the City by the Federal Government. The mandates set by the Federal Government will produce various improvements at the treatment plant for both capacity and treatment. The City will be managing the projects associated to Federal Government mandates over the next 7 years. The Wastewater Department’s personnel and operating expenditures increased slightly year over year. The Sewer and Water Utility have two principal sources of operating revenue; sewer usage fees and water usage fees. •Sewer usage fees are monthly fees utility customers pay to the City for the collection and treatment of water flushed down the sewage system. •Water usage fees are monthly fees utility customers pay to the City for the water supplied in and on their property. Meridian City Council Meeting Agenda February 27, 2018 – Page 155 of 301 9 City of Meridian, Idaho Management’s Discussion and Analysis September 30, 2017 Usage fees must cover basic fixed costs to keep the system operational, there are also charges based on resources used, that is, how many gallons each customer uses. Connection or assessment revenues are fees charged when a property is “connected” to the system. The end goal of the fee is to produce income to enable the City to build infrastructure that “maintains a consistent level of service” for existing customers as well as new customers. These fees are classed as non-operating revenue. When the City is growing, connection revenue provides resources to expand and improve the system to accommodate the additional demands created by growth. For FY2017, the utility ended the fiscal year with $50,582,165 in total revenue as compared to $48,296,228 for FY2016. Of the major revenue sources for the utility, the sewer and water usage fees experienced a slight increase year over year while the connection/assessment fees ended the fiscal year higher than FY2016 as well. The major reason for the increase in revenues can be associated to the continued growth in customers and new development that the City has experienced for the past few years. FINANCIAL ANALYSIS OF THE CITY’S FUNDS Governmental Funds Governmental Funds provide information about near-term inflows, outflows, and balances of resources that are available for spending. At the end of a fiscal year the unreserved fund balance serves as a useful measure of a government’s net resources. Types of governmental funds reported by the City include the General Fund, the Capital Projects Fund, the Impact Fee Fund, and the Public Safety Fund. At the end of FY2017, the City’s governmental funds had a combined ending fund balance of $53,450,416, an increase of $8,853,093 over the combined ending fund balance at the end of the prior year. Change In GOVERNMENTAL FUND BALANCES FY2017 FY2016 Fund Balance Nonspendable Prepaids 202,667$ 192,651$ 10,016$ Restricted Impact Fund 12,543,796 12,025,481 518,315 Committed Capital Projects Fund 10,686,661 8,328,395 2,358,266 Public Safety Fund 386,687 386,687 - Assigned General Fund Budget for Carryforward 1,734,190 1,986,010 (251,820) Unassigned 27,896,415 21,678,099 6,218,316 TOTAL FUND BALANCE 53,450,416$ 44,597,323$ 8,853,093$ In accordance with GASB Statement No. 54, Fund Balance Reporting and Governmental Fund Type Definitions the fund balances are classified for the year ended September 30, 2017 as follows; of the combined ending fund balance of $53,450,416, $202,667 is in prepaid accounts and nonspendable, $12,543,796 is restricted by law, $11,073,348 has been committed by City Council to specific purposes, $1,734,190 is assigned by intent of the City to specific purposes, and $27,896,415 is unassigned and available for spending by the City. Meridian City Council Meeting Agenda February 27, 2018 – Page 156 of 301 10 City of Meridian, Idaho Management’s Discussion and Analysis September 30, 2017 The General Fund is the primary operating fund of the City, used for major operations including Fire, Police, Development Services, Parks and Recreation, Elected Officials, and Administration. At the end of FY2017 the unassigned fund balance of the General Fund increased from the FY2016 balance. The City has established a best practice to always maintain a minimum balance within the unassigned fund balance to protect on-going and necessary personnel and operating expenses. The City does not want to build up an unnecessarily high fund balance, collecting revenue it does not need. Currently the City considers about $13 million of the unassigned fund balance to be a safe reserve. At September 30, 2017, the City considers about $14.9 million of the $27,896,415 unassigned fund balance available for budgeting new projects. The Impact Fee Fund is a restricted fund, and by state statute can only be spent on Police, Fire, and Parks capital projects that maintain the level of service existing when the fees were adopted. The City collects impact fees when a building permit is purchased. Park fees are collected only for residential buildings, Fire and Police fees are collected at the sale of both residential and commercial building permits. At the end of FY2017, the Impact Fund had a fund balance of $12,543,796. The Capital Projects Fund is committed by City ordinance. At the end of each fiscal year, if development related permit fees exceed the costs of the Community Development Department (includes Planning Department, Building Department, Administration, and Economic Development); the excess is transferred into the Capital Projects Fund. The funds can be used for general government construction projects or the purchase of equipment with significant cost and a long life, i.e. a fire engine. At the end of FY2017 the Capital Projects Fund had a balance of $10,686,661. Committed for Public Safety purchases is a fund used to save for public safety construction or large capital purchases, principally fire engines. At the end of FY2017 this fund had a balance of $386,687. General Fund Budgetary Highlights Budget to Actual comparisons are found following the Notes to the Financial Statements within the “Required Supplementary Information” and “Other Information” sections as listed in the table of contents of this audit report. Below is a discussion regarding the General Fund Budget to Actual comparison. The final FY2017 General Government budget was $57,331,570. Actual expenditures were $46,123,260. FY2017 General Fund actual revenue of $53,184,171 exceeded the final budget of $45,212,109. The largest percentage of General Fund revenue resides in property tax and finished FY2017 at $28,846,381. Each budget year, by state law, taxing entities are allowed to increase the amount of property tax revenue they received during the prior calendar year by 3%. The City is also allowed to apply the prior year levy rate to the net market value of new construction. Since property tax is paid in arrears this allows the taxing entity to still collect revenue generated by new development. This helps the City provide services new growth requires. For FY2017 the City elected to apply for 2% of the property tax increase to manage the necessary service level increases resulting from the continued growth that is occurring in the City. Meridian City Council Meeting Agenda February 27, 2018 – Page 157 of 301 11 City of Meridian, Idaho Management’s Discussion and Analysis September 30, 2017 The City of Meridian has experienced consistent growth each year since coming out of the economic slow-down in FY2012. This is illustrated in the building permit sales graph to the right. Intergovernmental revenue sharing is the second largest revenue stream in FY2017 and finished the fiscal year at $8,989,089. This category includes grants, sales tax revenue sharing, and a joint powers service agreement with the Meridian Rural Fire District. Sales tax revenue is the largest item in intergovernmental revenue. The state distributes sales tax revenue to cities and counties based on a formula that in part uses population for each taxing entity. Increases in Meridian’s population coupled with a more robust economy have resulted in an increase in revenue sharing for Meridian the last number of years. The increased revenue for the City has been used to allocate the necessary resources to the departments for services to be provided to the City. The third largest source of General Fund revenue in FY2017 was licenses and permits, namely building permit sales. At the end of FY2017, the licenses and permits revenue finished the year at $6,265,179. As the graph above depicts, the City has maintained a healthy growth pattern with building permits approvals. The City is cautious when preparing the budget for this category because a swing in the housing market will drastically reduce permit revenue. Additionally, commercial permit revenue is difficult to predict because the fee structure is based on numerous factors such as square footage, fixtures, and value. Multi-family housing development is relatively new to the City of Meridian. Following national trends the last three years the City issued more building permits for multi-family housing than at any time in the past. Budgeting for these permits, as with commercial, is difficult due to complexities in how building permits amounts are calculated. Impact fee revenue exceeded the budgeted amount by $2,144,970. As explained above, impact fees are charged when the building permit is issued and the revenue is restricted to a narrow use by state law. There are three categories of budget expenditures; personnel, operating, and capital outlay. The discussion below will address each category and the differences between budget and actual. Personnel expenses are a combination of on-going costs like wages, income taxes, medical benefits, PERSI retirement, and worker’s compensation. The total actual personnel expense was $29,904,905 as compared to the final budget of $31,828,527. The primary reason for the variance between actual and budget is related to the amount of vacancy positions that were not filled during the fiscal year. Overall the City added 34 positions to the General Government FY2017 budget; these positions were filled at various times throughout the year. Meridian City Council Meeting Agenda February 27, 2018 – Page 158 of 301 12 City of Meridian, Idaho Management’s Discussion and Analysis September 30, 2017 Operating expenses are a combination of on-going costs like fuel, utilities, supplies, and on-going maintenance, and one-time expenses like payments to consultants, or one time purchases of equipment. The total actual operating expense was $10,376,434 as compared to the final budget of $11,677,494. The largest budget to actual variance for the operating expenses is due to the City not expending grant dollars as anticipated (about $455,000 unspent). Capital expenditures are a combination of one-time expenses like new vehicles, park construction, software acquisition, and building improvements. The total Governmental Fund FY2017 capital expense was $5,841,921 as compared to the final budget of $13,825,549. The largest budget to actual variance for the capital expenses is related to Fire station #6 construction. The station construction is planned for completion during FY2018. All remaining budget amounts pertaining to uncompleted capital projects will be completed in FY2018. CAPITAL ASSET and DEBT ADMINISTRATION Capital Assets At the end of FY2017 the City had $364,421,717 invested in capital assets (net of accumulated depreciation). During the fiscal year the City’s total investment in net assets increased. See table below: 2017 2016 2017 2016 2017 2016 Land $ 27,372,306 $ 26,676,068 $ 2,033,614 $ 1,976,798 $ 29,405,920 $ 28,652,866 Easements 1,046,813 495,023 10,564,037 9,452,778 11,610,850 9,947,801 Buildings and improvements other than buildings 56,404,219 59,026,935 54,048,286 56,340,268 110,452,505 115,367,203 Sewer and water lines - - 149,894,420 142,794,032 149,894,420 142,794,032 Equipment 5,649,940 5,779,074 23,652,296 21,734,539 29,302,236 27,513,613 Construction in progress 4,672,520 416,815 29,083,266 15,954,342 33,755,786 16,371,157 $ 95,145,798 $ 92,393,915 $ 269,275,919 $ 248,252,757 $ 364,421,717 $ 340,646,672 Capital Assets as of September 30, 2017 (net of depreciation) Governmental Activities Business - Type Activities Total Primary Government The City’s investment in capital assets includes land, buildings, sewer and water lines, buildings, vehicles and equipment. Sidewalks, bridges, and roads belong to the Ada County Highway District. Meridian City Council Meeting Agenda February 27, 2018 – Page 159 of 301 13 City of Meridian, Idaho Management’s Discussion and Analysis September 30, 2017 Major capital asset events in the General Government Funds in FY2017 included: $4,277,847 in Park Infrastructure Construction and Development $293,292 in new Equipment $973,625 in new Vehicles Major capital asset events in the Business-type Funds in FY2017 included: $397,162 in Well construction $397,336 in constructed Waterlines $134,531 in constructed Sewerlines $17,964,125 in Capital projects still in construction and not yet completed (includes various wastewater treatment plant construction projects to manage growth demands and treatment mandates) The City booked $4,563,926 in depreciation expense for Governmental City functions and $9,491,472 for Business-type activities. Additional information on the City’s capital assets is included in Note 5 of this report. Debt Administration The City has no outstanding debt for the years ended September 30, 2017 and 2016. FY2018 Economic Factors and Budgetary Considerations The City of Meridian prepares an economic forecast as a component in the process of developing the annual budget. Following local and national indicators currently affecting the City of Meridian, the City’s approved FY2018 budget anticipated a level of economic activity commiserate with the prior year. Since the Spring of 2012, construction and development has continued to be active and steady. The following were taken into consideration by the City Council when it adopted the FY2018 Budget: The City provided for a compensation pool for the non-public safety employees of 3% The City considered the current FY2017 economic conditions and trends while working on the FY2018 budget. The City maintained that a conservative approach to revenue projections was in the best interest of the City. The City Council elected to increase the annual property taxes by 3% which is allowable by State code. The City continued the practice of taking on no debt. The Fire Department labor contract negotiations were agreed upon for FY2017 for 2 years and will be open for negotiations again starting FY2019. The City’s sewer and water customer utility accounts continue to see growth of about 3% annually. Requests for Information This report is designed to provide a general overview of the City of Meridian’s finances for our citizens and customers. If you have questions about this report or need additional financial information, contact: City of Meridian Finance Department 33 E. Broadway Ave. Meridian, Idaho 83642 Phone: (208) 888-4433 Meridian City Council Meeting Agenda February 27, 2018 – Page 160 of 301 See Notes to Financial Statements 14 City of Meridian, Idaho Statement of Net Position September 30, 2017 Governmental Business-Type Component Activities Activities Total Unit Assets Current Assets Cash and cash equivalents 26,485,282$ 23,847,798$ 50,333,080$ 1,485,469$ Restricted cash and cash equivalents 9,555,277 - 9,555,277 - Investments 14,237,544 29,131,225 43,368,769 - Restricted investments 3,305,696 - 3,305,696 - Receivables Accounts (net of $34,999 allowance for enterprise fund uncollectibles)1,457,344 3,411,471 4,868,815 27,275 Current portion of note receivable -70,512 70,512 - Property taxes 31,201,258 - 31,201,258 1,515,780 Due from other governmental units 2,563,429 - 2,563,429 - Interest 88,935 107,011 195,946 - Deposits and prepaid expenses 202,667 126,276 328,943 2,874 Total current assets 89,097,432 56,694,293 145,791,725 3,031,398 Noncurrent Assets Long-term note receivable - 770,468 770,468 - Capital assets Land, infrastructure, and other assets not depreciated 33,091,639 41,680,917 74,772,556 798,529 Buildings, improvements and equipment, net of depreciation 62,054,159 227,595,002 289,649,161 250,924 Total noncurrent assets 95,145,798 270,046,387 365,192,185 1,049,453 Deferred Outflow of Resources Pension obligations 2,613,688 652,649 3,266,337 - 186,856,918$ 327,393,329$ 514,250,247$ 4,080,851$ Primary Government Meridian City Council Meeting Agenda February 27, 2018 – Page 161 of 301 See Notes to Financial Statements 15 City of Meridian, Idaho Statement of Net Position September 30, 2017 Governmental Business-Type Component Activities Activities Total Unit Liabilities Current Liabilities Accounts payable 2,469,641$ 5,335,832$ 7,805,473$ 69,209$ Accrued payroll and taxes 1,170,021 277,694 1,447,715 - Customer deposits 864,490 1,439,587 2,304,077 - Due within one year Accrued vacation - current portion 205,354 29,323 234,677 - Note payable - current portion - - - 98,497 Total current liabilities 4,709,506 7,082,436 11,791,942 167,706 Noncurrent Liabilities Accrued vacation - less current portion 1,412,677 263,911 1,676,588 - Note payable - less current portion - - - 406,583 Settlement payable - 200,000 200,000 - Net pension liability 10,544,286 2,636,072 13,180,358 - Total noncurrent liabilities 11,956,963 3,099,983 15,056,946 406,583 Deferred Inflows of Resources Pension obligations 1,581,703 395,426 1,977,129 - Unavailable revenues - property taxes 30,563,451 - 30,563,451 1,457,154 Total deferred inflows of resources 32,145,154 395,426 32,540,580 1,457,154 Total liabilities and deferred inflows 48,811,623 10,577,845 59,389,468 2,031,443 Net Position Net investment in capital assets 95,145,798 269,275,919 364,421,717 544,373 Restricted for 1,505,035 Impact funds 12,543,796 - 12,543,796 - Unrestricted 30,355,701 47,539,565 77,895,266 - Total net position 138,045,295 316,815,484 454,860,779 2,049,408 186,856,918$ 327,393,329$ 514,250,247$ 4,080,851$ Primary Government Meridian City Council Meeting Agenda February 27, 2018 – Page 162 of 301 See Notes to Financial Statements Operating Capital Charges for Grants and Grants and Functions/Programs Expenses Services Contributions Contributions Primary Government Governmental Activities General government Administration 8,214,903$ 225,702$ 314,769$ 16,238$ Public safety Law enforcement 15,605,249 1,017,371 315,854 370,336 Fire department 10,528,642 1,288,222 11,365 1,510,826 Parks and recreation 6,151,588 942,950 129,437 3,804,255 Community development 3,821,153 6,525,788 16,340 - Total governmental activities 44,321,535 10,000,033 787,765 5,701,655 Business-Type Activities Water and sewer 23,513,142 25,514,268 14,481,136 10,293,414 Total Primary Government 67,834,677$ 35,514,301$ 15,268,901$ 15,995,069$ Component Unit Downtown development 854,493$ -$ 32,666$ -$ General revenues Shared revenues Property taxes, levied for general purposes Franchise fees Sales tax and other governmental Investment earnings Net increase in fair value of investments Miscellaneous Gain on sale of fixed assets Transfers - internal activities Total general revenues and transfers Change in Net Position Net Position, Beginning of Year Net Position, Ending of Year Program Revenues Meridian City Council Meeting Agenda February 27, 2018 – Page 163 of 301 1 6 City of Meridian, Idaho Statement of Activities Year Ended September 30, 2017 Government Business-typeC o mponent Activities Activities Total Unit (7,658,194)$ -$ (7,658,194)$ -$ (13,901,688) - (13,901,688) - (7,718,229) - (7,718,229) - (1,274,946) - (1,274,946) - 2,720,975 - 2,720,975 - (27,832,082) - (27,832,082) - - 26,775,676 26,775,676 - (27,832,082)$ 26,775,676$ (1,056,406)$ -$ -$ -$ -$ (821,827)$ 28,786,937$ -$ 28,786,937$ 1,084,649$ 1,598,461 - 1,598,461 - 6,977,570 - 6,977,570 - 542,612 678,037 1,220,649 6,114 (204,716) (381,701) (586,417) - 39,799 5,139 44,938 8,076 (24,321) (8,128) (32,449) - 2,185,002 (2,185,002) - - 39,901,344 (1,891,655) 38,009,689 1,098,839 12,069,262 24,884,021 36,953,283 277,012 125,976,033 291,931,463 417,907,496 1,772,396 138,045,295$ 316,815,484$ 454,860,779$ 2,049,408$ Net (Expense) Revenue and Changes in Net Position Primary Government Meridian City Council Meeting Agenda February 27, 2018 – Page 164 of 301 See Notes to Financial Statements 17 City of Meridian, Idaho Balance Sheet – Governmental Funds September 30, 2017 Total Capital Governmental General Projects Funds Assets Cash and cash equivalents 18,441,437$ 8,043,845$ 26,485,282$ Investments 14,237,544 -14,237,544 Receivables Accounts 1,457,344 - 1,457,344 Property taxes 31,201,258 - 31,201,258 Due from other governmental units 2,563,429 - 2,563,429 Interest 81,219 7,716 88,935 Prepaid items 202,667 - 202,667 Restricted assets Cash and cash equivalents 9,555,277 - 9,555,277 Investments 3,305,696 - 3,305,696 $ 81,045,871 $ 8,051,561 $ 89,097,432 Liabilities, Deferred Inflows and Fund Balance Liabilities Current Liabilities Accounts payable 2,463,337$ 6,304$ 2,469,641$ Accrued payroll and taxes 1,170,021 -1,170,021 Customer deposits 864,490 -864,490 Total current liabilities 4,497,848 6,304 4,504,152 Deferred Inflows of Resources Unavailable revenue - property taxes 31,142,864 -31,142,864 Total liabilities and deferred inflows 35,640,712 6,304 35,647,016 Fund Balances Nonspendable Prepaids 202,667 -202,667 Restricted Impact Fund 6,124,409 -6,124,409 Fund Balance Budget of Carryforward 6,419,387 -6,419,387 Committed Capital Projects Fund 2,641,404 8,045,257 10,686,661 Public Safety Fund 386,687 -386,687 Assigned Fund Balance Budget of Carryforward 1,734,190 -1,734,190 Unassigned 27,896,415 -27,896,415 Total fund balances 45,405,159 8,045,257 53,450,416 81,045,871$ 8,051,561$ 89,097,432$ Meridian City Council Meeting Agenda February 27, 2018 – Page 165 of 301 See Notes to Financial Statements 18 City of Meridian, Idaho Reconciliation of the Balance Sheet of Governmental Funds to the Statement of Net Position September 30, 2017 Fund balances - total governmental funds 53,450,416$ Amounts reported for governmental activities in the statement of activities are different because: Capital assets used in governmental activities are not financial resources and therefore are not reported in the funds.95,145,798 Some of the property taxes receivable are not available to pay for current-period expenditures and therefore are deferred in the funds.579,413 Long-term debt is not due and payable in the current period and therefore is not reported in the funds. Net pension liability (10,544,286) Deferred outflows of resources related to pension obligations.2,613,688 Deferred inflows of resources related to pensions.(1,581,703) Accrued vacation is not due and payable in the current period and therefore is not reported in the funds.(1,618,031) Net position of governmental activities 138,045,295$ Meridian City Council Meeting Agenda February 27, 2018 – Page 166 of 301 See Notes to Financial Statements 19 City of Meridian, Idaho Statement of Revenues, Expenditures, and Changes in Fund Balances – Governmental Funds Year Ended September 30, 2017 Total Capital Governmental General Projects Funds Revenues Taxes 28,846,381$ -$ 28,846,381$ Licenses and permits 6,265,179 - 6,265,179 Intergovernmental 8,989,089 - 8,989,089 Franchise fees 1,598,461 - 1,598,461 Fines and forfeitures 473,518 - 473,518 Charges for services 2,052,871 - 2,052,871 Interest 480,537 62,075 542,612 Miscellaneous 39,799 - 39,799 Donations 498,930 - 498,930 Impact revenues 3,939,406 - 3,939,406 Total revenues 53,184,171 62,075 53,246,246 Expenditures General government 7,059,113 - 7,059,113 Public safety 25,188,690 - 25,188,690 Parks and recreation 4,170,838 - 4,170,838 Community development services 3,862,698 - 3,862,698 Capital outlay 5,841,921 345,214 6,187,135 Total expenditures 46,123,260 345,214 46,468,474 Excess (Deficiency) of Revenues Over (Under) Expenditures 7,060,911 (283,139) 6,777,772 Other Financing Sources (Uses) Operating transfer in 2,185,002 - 2,185,002 Operating transfer out (2,275,054) 2,275,054 - Unrealized loss on investments (204,716) - (204,716) Proceeds from sale of capital assets 95,035 - 95,035 Total other financing sources (uses) (199,733) 2,275,054 2,075,321 Net Change in Fund Balances 6,861,178 1,991,915 8,853,093 Fund Balance, Beginning of Year 38,543,981 6,053,342 44,597,323 Fund Balance, End of Year 45,405,159$ 8,045,257$ 53,450,416$ Meridian City Council Meeting Agenda February 27, 2018 – Page 167 of 301 See Notes to Financial Statements 20 City of Meridian, Idaho Reconciliation of the Statement of Revenues, Expenditures, and Changes in Fund Balances of Governmental Funds to the Statement of Activities Year Ended September 30, 2017 Change in fund balance - total governmental funds 8,853,093$ Amounts reported for governmental activities in the statement of net position are different because: Governmental funds report capital outlay as expenditures. However, in the statement of activities the cost of those assets is allocated over their estimated useful lives and reported as depreciation expense. This is the amount by which capital outlays exceeded depreciation and loss on sale of assets in the current period. New capital 6,187,133 Depreciation (4,563,926) Loss on sale of fixed assets (119,354) Total 1,503,853 Capital assets contributed by citizens or developers are not a source of financial resources and thus, are not recognized in the governmental funds. 1,248,030 Some property tax revenue in the statement of activities does not provide current financial resources and is not reported as revenue in the governmental funds. (59,444) Expenditures (revenues) related to the net pension liability that do not require the use of current financial resources and therefore are not reported as expenditures in governmental funds. 564,498 Expenditures related to the long-term portion of accrued vacation do not require the use of current financial resources and therefore are not reported as expenditures governmental funds.(40,768) Change in net position of governmental activities 12,069,262$ Meridian City Council Meeting Agenda February 27, 2018 – Page 168 of 301 See Notes to Financial Statements 21 City of Meridian, Idaho Statement of Net Position – Proprietary Fund September 30, 2017 Enterprise Fund Water and Sewer Assets Current Assets Cash and cash equivalents 23,847,798$ Investments 29,131,225 Receivables Accounts (net of $34,999 allowance for uncollectibles) 3,411,471 Current portion of long-term note receivable 70,512 Interest 107,011 Prepaids 126,276 Total current assets 56,694,293 Noncurrent Assets Long-term note receivable 770,468 Capital assets Land 2,033,614 Easements 10,564,037 Construction in progress 29,083,266 Buildings and improvements other than buildings 82,894,648 Sewer and water lines 193,862,432 Machinery and equipment 42,034,191 Less accumulated depreciation (91,196,269) Total noncurrent assets 270,046,387 Deferred Outflow of Resources Pension investments 652,649 327,393,329$ Meridian City Council Meeting Agenda February 27, 2018 – Page 169 of 301 See Notes to Financial Statements 22 City of Meridian, Idaho Statement of Net Position – Proprietary Fund September 30, 2017 Enterprise Fund Water and Sewer Liabilities and Net Position Current Liabilities Accounts payable 5,335,832$ Accrued payroll and taxes 277,694 Accrued vacation - current portion 29,323 Customer deposits 1,439,587 Total current liabilities 7,082,436 Noncurrent Liabilities Accrued vacation - less current portion 263,911 Net pension liability 2,636,072 Settlement payable 200,000 Total noncurrent liabilities 3,099,983 Deferred Inflow of Resources Pension investments 395,426 Net Position Net invested in capital assets 269,275,919 Unrestricted 47,539,565 Total net position 316,815,484 327,393,329$ Meridian City Council Meeting Agenda February 27, 2018 – Page 170 of 301 See Notes to Financial Statements 23 City of Meridian, Idaho Statement of Revenues, Expenses, and Changes in Fund Net Position – Proprietary Fund Year Ended September 30, 2017 Enterprise Fund Water and Sewer Operating Revenues Charges for services Water sales 8,271,988$ Sewer sales 14,899,247 Other service revenues 604,274 Sale of meters 443,590 Trash billing service 735,256 Engineering fees 559,913 Miscellaneous 5,139 Total operating revenues 25,519,407 Operating Expenses Personnel services 7,496,655 Other services and charges 3,279,984 Depreciation 9,491,472 Supplies 1,980,958 Heat, lights and power 1,264,073 Total operating expenses 23,513,142 Operating Income 2,006,265 Nonoperating Revenues (Expenses) Interest revenue 678,037 Connection assessment fees and donations 14,501,568 Loss on sale of fixed assets (8,128) Net increase in fair value of investments (381,701) Total nonoperating revenues 14,789,776 Income Before Contributions and Transfers 16,796,041 Donated waterlines and sewerlines 10,272,982 Operating transfers out (2,185,002) Change in Net Position 24,884,021 Net Position, Beginning of Year 291,931,463 Net Position, End of Year 316,815,484$ Meridian City Council Meeting Agenda February 27, 2018 – Page 171 of 301 See Notes to Financial Statements 24 City of Meridian, Idaho Statement of Cash Flows – Proprietary Fund Year Ended September 30, 2017 Enterprise Fund Water and Sewer Operating Activities Receipts from customers and users 25,751,236$ Payments to suppliers (4,875,273) Payments to employees (7,637,106) Net Cash from Operating Activities 13,238,857 Noncapital Financing Activities Operating transfer to general fund (2,185,002) Net Cash used for Noncapital Financing Activities (2,185,002) Capital and Related Financing Activities Connection assessment fees 14,501,568 Proceeds from sale of capital assets 12,604 Payments on notes receivable 106,818 Acquisition of capital assets (20,262,384) Net Cash used for Capital and Related Financing Activities (5,641,394) Investing Activities Purchase of investments (3,169,198) Sale of investments 2,566,289 Interest received 644,429 Net Cash from Investing Activities 41,520 Net Change in Cash 5,453,981 Cash and Cash Equivalents, Beginning of Year 18,393,817 Cash and Cash Equivalents, End of Year 23,847,798$ Reconciliation of Operating Income to Net Cash from Operating Activities Operating income 2,006,265$ Adjustments to reconcile operating income to net cash from operating activities Depreciation 9,491,472 GASB 68 actuarial pension expense (141,125) Changes in assets and liabilities Accounts receivable (91,244) Prepaid items 926,862 Accounts payable 722,880 Accrued payroll and taxes 674 Customer deposits 323,073 Net Cash from Operating Activities 13,238,857$ Supplemental Disclosure of Cash Flow Information Developer and customer contributed sewer and water lines 10,272,982$ Meridian City Council Meeting Agenda February 27, 2018 – Page 172 of 301 25 City of Meridian, Idaho Notes to Financial Statements September 30, 2017 Note 1 - Summary of Significant Accounting Policies The City of Meridian, Idaho (the City) was incorporated August, 1903. The City operates under a mayor and council form of government and provides the following services as authorized by its charter; public safety (police and fire), community planning and development, parks and recreation, general administrative services, and water and sewer service. The accounting and reporting policies of the City relating to the funds included in the accompanying basic financial statements conform to generally accepted accounting principles applicable to state and local governments. The Governmental Accounting Standards Board (GASB) is the accepted standard setting body for establishing government accounting and financial reporting principles. The more significant of the City’s accounting policies are described below. Financial Reporting Entity As required by generally accepted accounting principles, these basic financial statements present the City in conformance with GASB. Component units are organizations that are included in the reporting entity because of the significance of their operational or financial relationships with the City and are legally separate organizations for which the City is financially accountable. The component unit column in the combined financial statements is the financial data of the City’s single component unit, the Meridian Development Corporation (MDC). MDC is a separate and distinct legal entity created by state statute. The directors of MDC are appointed by the Mayor and approved by the City Council. MDC promotes downtown development services for the citizens of the City. Complete financial statements can be obtained from the City of Meridian Division of Financial Management, 33 East Broadway Avenue, Meridian, Idaho. The City contributes to the multi-employer Public Employee Retirement System of Idaho (the System). The System is administered by the State of Idaho and the City is not the major participant in the plan; therefore, the plan’s financial statements are not included in this report. Government-Wide and Fund Financial Statements The government-wide financial statements (i.e., the statement of net position and the statement of activities) report information on all of the nonfiduciary activities of the primary government. The effect of interfund activity has been removed from these statements. Governmental activities, which normally are supported by taxes and intergovernmental revenues, are reported separately from business-type activities which rely, to a significant extent, on fees and charges for support. The statement of activities demonstrates the degree to which the direct expenses of a given function or segment is offset by program revenues. Direct expenses are those that are clearly identifiable with a specific function or segment. Program revenues include; charges to customers or applicants who purchase, use, or directly benefit from goods, services, or privileges provided by a given function or segment, grants and contributions that are restricted to meeting the operational or capital requirements of a particular function or segment. Taxes and other items not properly included among program revenues are reported instead as general revenues. Separate financial statements are provided for governmental funds and proprietary funds. Major individual governmental funds and major individual enterprise funds are reported as separate columns in the fund financial statements. Meridian City Council Meeting Agenda February 27, 2018 – Page 173 of 301 26 City of Meridian, Idaho Notes to Financial Statements September 30, 2017 Measurement Focus, Basis of Accounting, and Financial Statement Presentation The government-wide financial statements are reported using the economic resources measurement focus and the accrual basis of accounting, as are the proprietary fund financial statements. Revenues are recorded when earned, and expenses are recorded when a liability is incurred, regardless of the timing of related cash flows. Property taxes are recognized as revenues in the year for which they are levied. Grants and similar items are recognized as revenue as soon as all eligibility requirements imposed by the provider have been met. Governmental fund financial statements are reported using the current financial resources measurement focus and the modified accrual basis of accounting. Revenues are recognized as soon as they are both measurable and available. Revenues are considered to be available when they are collectible within the current period or soon enough thereafter to pay liabilities of the current period. For this purpose, the government considers revenues to be available if they are collected within 60 days of the end of the current fiscal period. Expenditures generally are recorded when a liability is incurred, as under accrual accounting. However, debt service expenditures, as well as expenditures related to compensated absences and claims and judgments, are recorded only when payment is due. Property taxes, franchise taxes, licenses, and interest associated with the current fiscal period are all considered to be susceptible to accrual and so have been recognized as revenues of the current fiscal period. Only the portion of special assessments receivable due within the current fiscal period is considered to be susceptible to accrual as revenue of the current period. All other revenue items are considered to be measurable and available only when cash is received by the government. The City reports the following major governmental funds; General Fund - The General Fund is the general operating fund of the City. It is used for all financial resources except those required to be accounted for in another fund. Capital Projects Fund- The Capital Projects Fund is used to account for financial resources to be used for the acquisition or construction of major capital facilities (other than those financed by proprietary funds). The City reports the following major proprietary fund; Enterprise Fund – The Enterprise Fund is used to account for water and sewer operations financed and operated in a manner similar to private business. The intent of the governing body is that costs (expenses, including depreciation) of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges. Additionally the governing body may have decided that periodic determination of revenues earned, expenditures incurred, and/or net income is appropriate for capital maintenance, public policy, management control, accountability or other purposes. As a general rule, the effect of inter-fund activity has been eliminated from the government-wide financial statements. Exceptions to this general rule are charges between various functions of the government when elimination of these charges would distort the direct costs and program revenues reported for the various functions concerned. Amounts reported as program revenues include: 1) charges to customers or applicants for goods, services, or privileges provided, 2) operating grants and contributions, and 3) capital grants and contributions, including special assessments. Internally dedicated resources are reported as general revenues rather than as program revenues. Meridian City Council Meeting Agenda February 27, 2018 – Page 174 of 301 27 City of Meridian, Idaho Notes to Financial Statements September 30, 2017 Proprietary funds distinguish operating revenues and expenses from non-operating items. Operating revenues and expenses generally result from providing services and products and delivering goods in connection with a proprietary fund’s principal ongoing operations. The principal operating revenues of the City’s enterprise funds are charges for services to customers for water and sewer sales and services. Operating expenses for enterprise funds include the cost of sales and services, administrative expenses, and depreciation on capital assets. All revenues and expenses, such as fees property owners pay to connect to the utility system, not meeting this definition are reported as non-operating revenues and expenses. Cash and Cash Equivalents For purposes of the statement of cash flows, the City considers all highly liquid investments with a maturity of three months or less when purchased to be cash equivalents. Property Taxes Receivable Within the governmental fund financial statement, property taxes are recognized as revenue when the amount of taxes levied is measurable, and proceeds are available to finance current period expenditures. Available tax proceeds include property tax receivables expected to be collected within sixty days after year end. Property taxes attach as liens on properties on January 1, and are levied in September of each year. Tax notices are sent to taxpayers during November, with tax payments scheduled to be collected on or before December 20. Taxpayers may pay all or one half of their tax liability on or before December 20, and if one half of the amount is paid, they may pay the remaining balance by the following June 20. Since the City is on a September 30 fiscal year end, property taxes levied during September for the succeeding year's collection are recorded as deferred inflow of resources at the City's year end and recognized as revenue in the following fiscal year. Ada County bills and collects taxes for the City. Customer Services Receivable Amounts owed to the City for customer services are due from area residents and businesses and relate to water, sewer and trash services provided by the City. The receivable is reported net of an allowance for uncollectible accounts. An allowance is reported when accounts are proven to be uncollectible. The allowance for uncollectible accounts was $34,999 as of September 30, 2017. Deposits and Prepaid Expenses Deposits and prepaid expenses consist of deposits paid by developers for various improvements as well as payments to vendors that reflect costs applicable to future accounting periods and are reported as prepaid expenses. Capital Assets Capital assets, which include property, plant, equipment and infrastructure assets (e.g., parks, wells, water and sewer lines and similar items) are reported in the applicable governmental or business-type activities columns in the government-wide financial statements. Meridian City Council Meeting Agenda February 27, 2018 – Page 175 of 301 28 City of Meridian, Idaho Notes to Financial Statements September 30, 2017 Capital assets are defined by the government as assets with an initial individual cost of $5,000 and over for machinery and equipment, $25,000 and over for building and land improvements, buildings, intangibles, and infrastructure, and an estimated useful life in excess of three years. Land acquisitions regardless of cost are recorded as capital assets. All material fixed assets are valued at cost. Donated fixed assets are valued at their acquisition value on the date donated. GASB requires that the City capitalize and report intangible assets, such as easements and internally created software. To value easements, the City uses current land values calculated from Ada County Assessor’s data divided by two, internally developed software is valued at cost. Depreciation is recorded by use of the straight-line method. The book value of each asset is reduced by equal amounts over its estimated useful life as follows: E s t i m a t e d U s e f u l Life (Years) B u i l d i n g s 3 0 S e w e r p l a n t 2 5 S e w e r a n d w a t e r l i n e s 5 0 Improvements other than buildings 10-50 E q u i p m e n t a n d s o f t w a r e 5 - 2 0 P u b l i c d o m a i n i n f r a s t r u c t u r e 4 0 Maintenance, repairs, and minor renewals are charged to operations as incurred. When an asset is disposed of, accumulated depreciation is deducted from the original cost and any gain or loss arising from its disposal is credited or charged to operations. Major outlays for capital assets and improvements are capitalized as projects are constructed. Interest costs incurred during construction of capital assets of business-type activities are capitalized when they are material. No interest costs were included as part of the cost of capital assets under construction in the current year. Compensated Absences Payable The City provides vacation and sick leave to its full-time employees. Earned vacation is paid to employees when taken or paid to employees or beneficiaries upon the employees’ termination, retirement or death. The City does not pay earned sick pay upon the employees’ termination, retirement or death for non-union employees. The Fire Department union members are paid ten percent of their sick leave accrual upon the employees’ voluntary termination, 25% upon employees’ retirement, and 100% upon employees’ death. The amount of unused vacation accumulated by City employees is accrued as an expense when incurred in the Proprietary Fund, which uses the accrual basis of accounting. In the Governmental Funds, only the amount that normally would be liquidated with expendable available financial resources is accrued as current year expenditures. Unless it is anticipated that compensated absences will be used in excess of a normal year’s accumulation, no additional expenditures are accrued. Meridian City Council Meeting Agenda February 27, 2018 – Page 176 of 301 29 City of Meridian, Idaho Notes to Financial Statements September 30, 2017 Deferred Outflows/Inflows of Resources The statement of net position includes a separate section for deferred outflows of resources. The separate financial statement element represents a consumption of net position that applies to future period(s) and will not be recognized as an outflow of resources (expense) until then. The City’s deferred outflow of resources is its pension obligation. The pension obligation is the difference between projected and actual investment earnings, the changes in assumptions, the change the City’s proportionate share of the City’s net pension liability, and the contributions subsequent to the measurement date of the City’s net pension liability. In addition to the liabilities, the statement of net position includes a separate section for deferred inflows of resources. This separate financial statement element represents an acquisition of net position that applies to future period(s) and will not be recognized as an inflow of resources (revenue) until then. The City has two items that qualify for reporting in the category: the deferred pension obligation and unavailable revenue. The employer deferred net pension results from the difference between the expected and actual experience of the pension plan and the net difference between projected and actual investment earnings on the pension plan investments. The unavailable revenue is reported in both the statement of net position and the balance sheet for the governmental fund and represents the unavailable revenues from property taxes. Pensions For purposes of measuring the net pension liability and pension expense, information about the fiduciary net position of the Public Employee Retirement System of Idaho Base Plan (Base Plan) and additions to/deductions from the Base Plan’s fiduciary net position have been determined on the same basis as they are reported by the Base Plan. For this purpose, benefit payments (including refunds of employee contributions) are recognized when due and payable in accordance with the benefit terms. Investments are reported at fair value. Fund Balances Fund balance of governmental funds is reported in various categories based on the nature of any limitation requiring the use for specific purposes. Fund balances in the governmental balance sheet are categorized as follows: Nonspendable - when the resources cannot be spent because they are either legally or contractually required to be maintained intact, or are in a nonspendable form such as inventories, prepaid accounts, and assets held for resale. Restricted - when the constraints placed on the use of resources are either: (a) externally imposed by creditors, grantors, contributors, or laws or regulations of other governments: or (b) imposed by law through constitutional provisions or enabling legislation. Committed - when the City Council passes an ordinance or resolution that places specific constraints on how the resources may be used. The City Council can modify or rescind the ordinance or resolution at any time through passage of an additional ordinance or resolution, respectively. Assigned - when it is intended for a specific purpose and the authority to “assign” is delegated to the City’s Chief Financial Officer. Meridian City Council Meeting Agenda February 27, 2018 – Page 177 of 301 30 City of Meridian, Idaho Notes to Financial Statements September 30, 2017 Unassigned - fund balance is the residual classification for the General Fund. This classification represents fund balance that has not been restricted, committed, assigned, or deemed as nonspendable within the General Fund. This classification is also used to report any negative fund balance amounts in other governmental funds. The City Council adopted a Fund Balance Policy that establishes a practice of reserving four months of the current year budget of personnel and recurring annual operating costs as minimum fund balance needed to ensure sufficient cash flow to meet the City’s obligations. This reserve will be in the unassigned fund balance. This policy also recommends a spending order of restricted, committed, assigned and then unassigned unless Council approves otherwise. Risk Management The City is exposed to various risks of loss related to theft of, damage to, or destruction of assets. The City participates in a public entity risk pool, Idaho Counties Risk Management Pool (ICRMP), for liability, medical and disability insurance. The City's exposure to loss from its participation in ICRMP is limited only to the extent of their deductible. Encumbrances Encumbrance accounting, under which purchase orders, contracts, and other commitments for the expenditure of monies are recorded in order to reserve that portion of the applicable appropriation, is not employed by the City. Estimates The preparation of financial statements in conformity with accounting principles generally accepted in the United States of America requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and reported amounts of revenues and expenditures or expenses during the reporting period. Actual results could differ from those estimates. New GASB Pronouncements GASB 77, Tax Abatement Disclosures, became effective for those periods beginning after December 15, 2015. As the City has no tax abatement programs, no additional disclosure has been made. Meridian City Council Meeting Agenda February 27, 2018 – Page 178 of 301 31 City of Meridian, Idaho Notes to Financial Statements September 30, 2017 Note 2 - Cash and Investments Cash and investments as of September 30, 2017 are classified in the accompanying financial statements as follows: Cash and cash equivalents 50,333,080$ Cash and cash equivalents - restricted 9,555,277 Total cash and cash equivalents 59,888,357$ Investments 43,368,769$ Investments - restricted 3,305,696 Total investments 46,674,465$ Investments Authorized by the State of Idaho and the City of Meridian’s Investment Policy Investment types that are authorized for the City of Meridian by the Idaho Code and the City’s investment policy are as follows: 1. Local, State and U.S. Agency Bonds 2. U. S. Agency Securities 3. Certificates of Deposit The City also participates in the State of Idaho Local Investment Pool (LGIP) and the State of Idaho Diversified Bond Fund (DBF). Both the LGIP and the DBF are regulated by Idaho Code under the oversight of the Treasurer of the State of Idaho. The Pools are not registered with the Securities and Exchange Commission or any other regulatory body. The State Treasurer does not provide any legally binding guarantees to support the value of the shares to participants. The LGIP is a low risk investment pool with high liquidity. Therefore the City’s investment in the pool is reported as a cash equivalent in the accompanying financial statements as it does not meet the definition of an investment. The LGIP is not currently rated by a nationally recognized rating agency. The funds are invested in short-term investments in the priority order of safety, liquidity, and yield. The DBF invests in longer term investment vehicles with higher returns over time than the LGIP. The DBF is not currently rated by a nationally recognized rating agency. However the investment guidelines require that funds be invested in high quality securities that provide a high level of return, with a reasonable level of risk while meeting or exceeding the Barclay’s Capital Intermediate A+ Aggregate Fixed Income Index. The City invests money in the DBF that it does not expect to need within the next three to five years. The City’s investment in the DBF is reported based on its pro-rata share of the fair market value provided by the fund for the entire portfolio. Fair Value Hierarchy Investments are measured at fair value on a recurring basis. Recurring fair value measurements are those that GASB Statements require or permit in the statement of net position at the end of each reporting period. Fair value measurements are categorized based on the valuation inputs used to measure an asset’s fair value. The following provides a summary of the hierarchy used to measure fair value. Meridian City Council Meeting Agenda February 27, 2018 – Page 179 of 301 32 City of Meridian, Idaho Notes to Financial Statements September 30, 2017  Level 1 – Inputs are quoted prices in active markets for identical assets.  Level 2 – Inputs other than quoted prices included within Level 1 that are observable for the asset or liability either directly or indirectly, including quoted prices for similar assets or liabilities.  Level 3 – Valuations derived from valuation techniques in which significant valuation drivers are observable. The City’s investment fair value measurements are as follows at September 30, 2017: Level 1 Level 2 Level 3 Investments measured at fair value Fair Value Inputs Inputs Inputs Debt Securities U.S. Agency bonds 25,338,640$ -$ 25,338,640$ -$ Municipal bonds 1,077,087 - 1,077,087 - value level 26,415,727 -$ 26,415,727$ -$ Investments measured at the net asset value (NAV) State of Idaho Diversified Bond Fund (DBF)20,258,738 Total investments at fair value 46,674,465$ Fair Value Measurements Using Total investments by fair Level 2 inputs for the investments above are based on a matrix pricing model. Investments valued using the net asset value (NAV) per share generally do not have readily obtainable market values and are instead valued based on the City’s pro-rata share of the pool’s fair value of the underlying assets. Oversight for the Diversified Bond Fund is with the Idaho State Treasurer and Idaho Code, which defines allowable investments. In general, the investment guidelines require that funds be invested in high quality securities in a manner that provides higher total return than the shorter pools given a reasonable level of risk measured over a long period. Securities in DBF are shared positions valued at current market values. The City values these investments based on information provided by the State of Idaho Treasurer’s Office. The following table presents the unfunded commitments, redemption frequency and the redemption notice period for the City’s investments measured at the NAV: Unfunded Redemption Redemption Fair Value Commitments Frequency Notice Period State of Idaho Diversified Bond Fund (DBF)20,258,738$ None Monthly 5-25 days Investments Measured at the NAV Meridian City Council Meeting Agenda February 27, 2018 – Page 180 of 301 33 City of Meridian, Idaho Notes to Financial Statements September 30, 2017 Disclosures Relating to Interest Rate Risk Interest rate risk is the risk that changes in market interest rates will adversely impact the fair value of an investment. Generally, the longer the maturity of an investment, the greater the sensitivity of its fair value to changes in market interest rates. This risk can be managed using a calculation called duration that uses various inputs such as yield and years until maturity to estimate interest rate risk. Generally, the higher the duration number, the higher the risk. The City manages exposure to interest rate risk by purchasing a combination of long and short-term investments. The City manages the portfolio so it is not necessary to sell securities before maturity. The City’s policy does not limit the duration of the investments. Investment Type Fair Value Rating Duration U.S. Agency bonds 25,338,640$ AA+2.0 Municipal bonds 1,077,087 AA+2.7 Idaho Diversified Bond Fund (DBF) 20,258,738 not rated 3.3 Idaho Local Government Investment Pool (LGIP) 55,505,778 not rated Money market funds 2,710,604 not rated Other cash and cash equivalents 1,671,975 Total cash and investments 106,562,822$ Disclosures Relating to Credit Risk Generally, credit risk is the risk that an issuer of an investment will not fulfill its obligation to the holder of the investment. This is measured by the assignment of a rating by a nationally recognized statistical rating organization. The City’s investment policy is consistent with the State Code related to credit risk. Concentration of Credit Risk When investments are concentrated in one issuer this concentration represents increased risk of potential loss. The GASB has adopted a principal that governments should provide note disclosure when five percent of the entity’s total investments are concentrated in any one issuer. Investments in obligations specifically guaranteed by the U.S. Government, mutual funds, and other pooled investments are exempt from disclosure. The City’s investment policy has no limitations on the amount that can be invested in any one issuer. Investments in any one issuer (other than State Investment Pools) that represent 5% or more of total City investments are as follows: Issuer Investment TypeR eported Amount Percentage Federal Home Loan Mortgage U.S. Agency Bond 10,975,412$ 23.5% Federal National Mortgage U.S. Agency Bond 8,261,397 17.7% Federal Farm Credit Bank U.S. Agency Bond 6,101,831 13.1% Meridian City Council Meeting Agenda February 27, 2018 – Page 181 of 301 34 City of Meridian, Idaho Notes to Financial Statements September 30, 2017 Custodial Credit Risk Custodial credit risk for deposits is the risk that, in the event of the failure of a depository financial institution, a government will not be able to recover its deposits or will not be able to recover collateral securities that are in possession of an outside party. The custodial credit risk for investments is the risk that in the event of the failure of the counterparty (e.g. broker-dealer) to a transaction, a government will not be able to recover the value of its investment or collateral securities that are in the possession of another party. At year end, the carrying amount of the City’s cash deposits was $59,888,357 and the bank balance was $61,332,244. Of the bank balance $667,044 is guaranteed by the Securities Investor Protection Corporation, $250,000 was covered by federal depository insurance, $2,043,561 was collateralized with securities held at the Federal Home Bank of Seattle for First Interstate Bank and pledged to the City of Meridian, $55,505,778 was held by the State of Idaho Local Group Investment Pool, and the remainder of the City’s deposits of $2,865,861 with First Interstate Bank are secured in an undivided collateral pool for public agencies. It is the City’s policy to minimize exposure to custodial credit risk with investments by requiring that to the extent possible they be identified as to City of Meridian ownership and be held in the City’s name. All commercial paper, agency bonds and municipal bonds are held in custody by Charles Schwab & Co. in the City’s name. The City further reduces risk by confining investments to insured levels in any one institution. Note 3 - Due from Other Governmental Units The following summarizes the intergovernmental receivables at September 30, 2017: State of Idaho State Liquor Dispensary 203,144$ State Tax Commission 1,790,036 Idaho Transportation Department 19,123 Other Idaho Agencies 22,510 Federal Agencies 65,944 Meridian Development Corporation 116,886 Meridian Rural Fire District 312,341 Ada County 33,445 Total Due from Other Governmental Units 2,563,429$ Meridian City Council Meeting Agenda February 27, 2018 – Page 182 of 301 35 City of Meridian, Idaho Notes to Financial Statements September 30, 2017 Note 4 - Note Receivable In December 2014, the City entered into an agreement to annex the homes in a subdivision outside of city limits and provide them with water and sewer service. The subdivision had a utility district, Meridian Heights Water and Sewer District (MHWSD), which was dissolved in December 2014 upon approval from the District Court. All assets and liabilities of MHWSD were transferred to the City at that time, including MHWSD’s debt of $1,280,294, which is being repaid to the City by the former members of MHWSD over a period of 20 years at an interest rate of 3.5% as follows: Beginning Balance Ending Balance as of October 1, Interest and as of September 30, 2016 Adjustments Payments 2017 Long-term note receivable 947,798$ 32,551$ (139,369)$ 840,980$ Annual Payment 2018 70,512$ 2019 70,512 2020 70,512 2021 70,512 2022 70,512 2023-2027 352,560 2028-2039 135,860 840,980$ Fiscal Year Meridian City Council Meeting Agenda February 27, 2018 – Page 183 of 301 36 City of Meridian, Idaho Notes to Financial Statements September 30, 2017 Note 5 - Capital Assets Changes to capital assets are as follows: Balance Balance Governmental Activities Oct. 1, Sept. 30, 2016 Additions Deletions Transfers 2017 Capital assets, not depreciated Land 26,676,068$ 696,238$ -$ -$ 27,372,306$ Easements 495,023 551,790 - - 1,046,813 Construction in progress 416,815 4,319,897 - (64,192) 4,672,520 Total capital assets, not depreciated 27,587,906 5,567,925 - (64,192) 33,091,639 Capital assets, depreciated Buildings 43,526,992 303,165 481 17,077 43,846,753 Improvements other than buildings 36,437,610 297,156 71,972 47,115 36,709,909 Internally developed software 47,027 - - - 47,027 Equipment 15,189,817 1,266,917 1,909,895 - 14,546,839 Total capital assets, depreciated 95,201,446 1,867,238 1,982,348 64,192 95,150,528 Less accumulated depreciation for Buildings 9,999,251 1,480,740 481 - 11,479,510 Improvements other than buildings 10,938,416 1,806,489 71,972 - 12,672,933 Internally developed software 47,027 - - - 47,027 Equipment 9,410,743 1,276,697 1,790,541 - 8,896,899 Total accumulated depreciation 30,395,437 4,563,926 1,862,994 - 33,096,369 Total net capital assets, depreciated 64,806,009 (2,696,688) 119,354 64,192 62,054,159 Governmental activities capital assets, net 92,393,915$ 2,871,237$ 119,354$ -$ 95,145,798$ Meridian City Council Meeting Agenda February 27, 2018 – Page 184 of 301 37 City of Meridian, Idaho Notes to Financial Statements September 30, 2017 Balance Balance Business-type Activities Oct. 1, Sept. 30, 2016 Additions Deletions Transfers 2017 Capital assets, not depreciated Land 1,976,798$ 56,816$ -$ -$ 2,033,614$ Easements 9,452,778 1,111,259 - - 10,564,037 Construction in progress 15,954,342 17,964,125 2,100 (4,833,101) 29,083,266 Total capital assets, not depreciated 27,383,918 19,132,200 2,100 (4,833,101) 41,680,917 Capital assets, depreciated Buildings and improvements other than buildings 81,817,455 146,634 25,103 955,662 82,894,648 Sewer and water lines 182,978,309 9,693,590 19,631 1,210,164 193,862,432 Machinery and equipment 38,857,763 1,565,042 1,055,889 2,667,275 42,034,191 Total capital assets, depreciated 303,653,527 11,405,266 1,100,623 4,833,101 318,791,271 Less accumulated depreciation for Buildings and improvements other than buildings 25,477,187 3,392,613 23,438 - 28,846,362 Sewer and water lines 40,184,277 3,784,299 564 - 43,968,012 Machinery and equipment 17,123,224 2,314,560 1,055,889 - 18,381,895 Total accumulated depreciation 82,784,688 9,491,472 1,079,891 - 91,196,269 Total net capital assets, depreciated 220,868,839 1,913,794 20,732 4,833,101 227,595,002 Business-type activities capital assets, net 248,252,757$ 21,045,994$ 22,832$ -$ 269,275,919$ Depreciation expense was charge to functions/programs of the City as follows: Governmental activities General government 1,232,776$ Public safety 1,307,870 Parks and recreation 2,023,280 Total depreciation expense - governmental activities 4,563,926$ Business-type activities Water and Sewer 9,491,472$ Total depreciation expense - business-type activities 9,491,472$ Meridian City Council Meeting Agenda February 27, 2018 – Page 185 of 301 38 City of Meridian, Idaho Notes to Financial Statements September 30, 2017 Note 6 - Interfund Balances and Transfers The following transfers were made for the purpose of funding operations: Capital General Projects Fund Fund Total Transfer out General Fund -$ 2,275,054$ 2,275,054$ Enterprise Fund 2,185,002 - 2,185,002 Total transfers 2,185,002$ 2,275,054$ 4,460,056$ Transfer In The transfer from the enterprise fund to the general fund was related to personnel and operating costs that were paid by the general fund during FY2017. The transfer from the general fund to the capital projects fund was the excess of building permit revenues from prior years. Note 7 - Changes in Long-Term Obligations The following is a summary of changes in long-term obligations of the City for the year ended September 30, 2017: Due Balance Debt Debt Balance Within Oct.1, 2016 Issued Retired Sept. 30, 2017 One Year Governmental Activities Accrued vacation 1,577,263$ 40,768$ -$ 1,618,031$ 205,354$ Business-type activities Accrued vacation 272,070$ 21,164$ -$ 293,234$ 29,323$ Settlement payable 200,000 - - 200,000 - 472,070$ 21,164$ -$ 493,234$ 29,323$ Meridian City Council Meeting Agenda February 27, 2018 – Page 186 of 301 39 City of Meridian, Idaho Notes to Financial Statements September 30, 2017 Note 8 - Fund Balances – Governmental Funds As of September 30, 2017 fund balances were classified as follows: Nonspendable - the City’s nonspendable fund balance was for prepaid expenses. Restricted - the City had restricted fund balance for impact fees as mandated by the State of Idaho. Committed - the City Council committed the fund balance of the Capital Projects Fund and the Public Safety Capital Projects Fund for future polices and fire capital projects. Assigned - the City’s CFO assigned carryforward of the FY2017 budget balance to be spent in FY2018. Unassigned - this classification represents fund balance that has not been restricted, committed, or assigned within the General Fund. Balance Balance Oct. 1, 2016 Net ChangeS ept. 30, 2017 Fund Balances Nonspendable Prepaids 192,651$ 10,016$ 202,667$ Restricted Impact fund 9,120,148 (2,995,739) 6,124,409 Impact fund budget carryforward 2,905,333 3,514,054 6,419,387 Committed Capital projects fund 7,924,299 2,762,362 10,686,661 Capital projects fund budget carryforward 404,096 (404,096) - Public safety fund 386,687 - 386,687 Assigned General fund budget carryforward 1,986,010 (251,820) 1,734,190 Unassigned 21,678,099 6,218,316 27,896,415 Total fund balances 44,597,323$ 8,853,093$ 53,450,416$ Note 9 - Lease Agreements The City has operating leases for land and office equipment. In FY2014 the City entered into a prepaid irrevocable use 20 year agreement with Syringa Networks, LLC for the right to use certain dark fiber in the Syringa Networks System. The City was required to make an initial payment of $1,367,000 to Syringa to install the fiber. The City has no ownership rights now or in the future in the fiber, but prepayment is considered an asset and recorded as a capital asset. The agreement also requires that the City pay annual maintenance and operating costs for a period of twenty years. Meridian City Council Meeting Agenda February 27, 2018 – Page 187 of 301 40 City of Meridian, Idaho Notes to Financial Statements September 30, 2017 The various equipment lease agreements cover periods from July 24, 2007 through October 14, 2033, and the minimum annual payments range from $927 to $13,800. Total rental expense in FY2017 for all operating leases (which include rental, maintenance and usage) was approximately $197,348. Future minimum annual lease payments for operating leases with remaining lease terms in excess of one year are as follows: Operating Leases 2018 60,295$ 2019 32,936 2020 15,287 2021 13,800 2022 13,800 2023-2027 69,000 2028-2032 69,000 2033-2034 14,950 Total minimum obligations 289,068$ Note 10 - Defined Benefit Pension Plan Plan Description The City contributes to the Base Plan which is a cost-sharing multiple-employer defined benefit pension plan administered by Public Employee Retirement System of Idaho (PERSI or System) that covers substantially all employees of the State of Idaho, its agencies and various participating political subdivisions. The cost to administer the plan is financed through the contributions and investment earnings of the plan. PERSI issues a publicly available financial report that includes financial statements and the required supplementary information for PERSI. That report may be obtained on the PERSI website at www.persi.idaho.gov. Responsibility for administration of the Base Plan is assigned to the Board comprised of five members appointed by the Governor and confirmed by the Idaho Senate. State law requires that two members of the Board be active Base Plan members with at least ten years of service and three members who are Idaho citizens not members of the Base Plan except by reason of having served on the Board. Pension Benefits The Base Plan provides retirement, disability, death and survivor benefits of eligible members or beneficiaries. Benefits are based on members’ years of service, age, and highest average salary. Members become fully vested in their retirement benefits with five years of credited service (5 months for elected or appointed officials). Members are eligible for retirement benefits upon attainment of the ages specified for their employment classification. The annual service retirement allowance for each month of credited service is 2.0% (2.3% for police/firefighters) of the average monthly salary for the highest consecutive 42 months. Meridian City Council Meeting Agenda February 27, 2018 – Page 188 of 301 41 City of Meridian, Idaho Notes to Financial Statements September 30, 2017 The benefit payments for the Base Plan are calculated using a benefit formula adopted by the Idaho Legislature. The Base Plan is required to provide a 1% minimum cost of living increase per year provided the Consumer Price Index increases 1% or more. The PERSI Board has the authority to provide higher cost of living increases to a maximum of the Consumer Price Index movement or 6%, whichever is less; however, any amount above the 1% minimum is subject to review by the Idaho Legislature. Member and Employer Contributions Member and employer contributions paid to the Base Plan are set by statute and are established as a percent of covered compensation. Contribution rates are determined by the PERSI Board within limitations, as defined by state law. The Board may make periodic changes to employer and employee contribution rates (expressed as percentages of annual covered payroll) that are adequate to accumulate sufficient assets to pay benefits when due. The contribution rates for employees are set by statute at 60% of the employer rate for general employees and 72% for police and firefighters. As of June 30, 2017, it was 6.79% for general employees and 8.36% for police and firefighters. The employer contribution rate as a percent of covered payroll is set by the Retirement Board and was 11.32% for general employees and 11.66% for police and firefighters. The City’s contributions were $3,001,437 for the year ended September 30, 2017. Pension Liabilities, Pension Expense (Revenue), and Deferred Outflows of Resources and Deferred Inflows of Resources Related to Pensions At September 30, 2017, the City reported a liability for its proportionate share of the net pension liability. The net pension liability was measured as of June 30, 2017, and the total pension liability used to calculate the net pension liability was determined by an actuarial valuation as of that date. The City’s proportion of the net pension liability was based on the City’s share of contributions in the Base Plan pension plan relative to the total contributions of all participating PERSI Base Plan employers. At June 30, 2017, the City’s proportion was 0.8385367 percent. For the year ended September 30, 2017, the City recognized pension expense of $2,291,066. At September 30, 2017, the City reported deferred outflows of resources and deferred inflows of resources related to pensions from the following sources: Deferred Outflows Deferred Inflows of Resources of Resources Differences between expected and actual experience 1,825,894$ 1,187,439$ Changes in assumptions or other inputs 243,740 - Net difference between projected and actual earnings on pension plan investments - 789,690 Changes in the employer's proportion and differences between the employer's contributions and the employer's proportionate contributions 432,356 - City contributions subsequent to the measurement date 764,347 - Total 3,266,337$ 1,977,129$ Meridian City Council Meeting Agenda February 27, 2018 – Page 189 of 301 42 City of Meridian, Idaho Notes to Financial Statements September 30, 2017 $764,347 is reported as deferred outflows of resources related to pensions resulting from Employer contributions subsequent to the measurement date and will be recognized as a reduction of the net pension liability in the year ending September 30, 2018. The average of the expected remaining service lives of all employees that are provided with pensions through the System (active and inactive employees) determined at July 1, 2016, the beginning of the measurement period ended June 30, 2017, is 4.9 years and 5.5 years for the measurement period ended June 30, 2016. Other amounts reported as deferred outflows of resources and deferred inflows of resources related to pensions will be recognized in pension expense (revenue) as follows: Year ended September 30, 2018 (560,680)$ 2019 1,394,149 2020 454,517 2021 (763,125) 524,861$ Actuarial Assumptions Valuations are based on actuarial assumptions, the benefit formulas, and employee groups. Level percentages of payroll normal costs are determined using the Entry Age Normal Cost Method. Under the Entry Age Normal Cost Method, the actuarial present value of the projected benefits of each individual included in the actuarial valuation is allocated as a level percentage of each year’s earnings of the individual between entry age and assumed exit age. The Base Plan amortizes any unfunded actuarial accrued liability based on a level percentage of payroll. The maximum amortization period for the Base Plan permitted under Section 59-1322, Idaho Code, is 25 years. The total pension liability in the June 30, 2017 actuarial valuation was determined using the following actuarial assumptions, applied to all periods included in the measurement: Inflation 3.25% Salary increases 4.25 – 10.00% Salary inflation 3.75% Investment rate of return 7.10%, net of investment expenses Cost-of-living adjustments 1% Mortality rates were based on the RP – 2000 combined table for healthy males or females as appropriate with the following offsets:  Set back 3 years for teachers  No offset for male fire and police  Forward one year for female fire and police  Set back one year for all general employees and all beneficiaries Meridian City Council Meeting Agenda February 27, 2018 – Page 190 of 301 43 City of Meridian, Idaho Notes to Financial Statements September 30, 2017 An experience study was performed for the periods 2011 through 2015, which reviewed all economic and demographic assumptions other than mortality. Mortality and all economic assumptions were studied in 2014 for the period from July 1, 2009 through June 30, 2013. The total pension liability as of June 30, 2017 is based on the results of an actuarial valuation date of July 1, 2017. The long-term expected rate of return on pension plan investments was determined using the building block approach and a forward-looking model in which best estimate ranges of expected future real rates of return (expected returns, net of pension plan investment expense and inflation) are developed for each major asset class. These ranges are combined to produce the long-term expected rate of return by weighing the expected future real rates of return by the target asset allocation percentage and by adding expected inflation. Even though history provides a valuable perspective for setting the investment return assumption, the System relies primarily on an approach which builds upon the latest capital market assumptions. Specifically, the System uses consultants, investment managers and trustees to develop capital market assumptions in analyzing the System’s asset allocation. The assumptions and the System’s formal policy for asset allocation are shown below. The formal asset allocation policy is somewhat more conservative than the current allocation of System’s assets. The best-estimate range for the long-term expected rate of return is determined by adding expected inflation to expected long-term real returns and reflecting expected volatility and correlation. The capital market assumptions are as of January 1, 2017. Capital Market Assumptions Expected Expected Strategic Strategic Asset Class Return Risk Normal Ranges Equities 0% 0% 70% 66% - 77% Broad Domestic Equity 9.15% 19.00% 55% 50% - 65% International 9.25% 20.20% 15% 10% - 20% Fixed Income 3.05% 3.75% 30% 23% - 33% Cash 2.25% 0.90% 0% 0% - 5% Expected Expected Expected Expected Total Fund Return Inflation Real Return Risk Actuary 7.00% 3.25% 3.75% N/A Portfolio 6.58% 2.25% 4.33% 12.67% *Expected arithmetic return net of fees and expenses Meridian City Council Meeting Agenda February 27, 2018 – Page 191 of 301 44 City of Meridian, Idaho Notes to Financial Statements September 30, 2017 Actuarial Assumptions Assumed Inflation - Mean 3.25% Assumed Inflation - Standard Deviation 2.00% Portfolio Arithmetic Mean Return 8.42% Portfolio Long-Term Expected Geometric Rate of Return 7.50% Assumed Investment Expenses 0.40% Long-Term Expected Geometric Rate of Return, Net of Investment Expenses 7.10% Discount Rate The discount rate used to measure the total pension liability was 7.10%. The projection of cash flows used to determine the discount rate assumed that contributions from plan members will be made at the current contribution rate. Based on these assumptions, the pension plans’ net position was projected to be available to make all projected future benefit payments of current plan members. Therefore, the long-term expected rate of return on pension plan investments was applied to all periods of projected benefit payments to determine the total pension liability. The long-term expected rate of return was determined net of pension plan investment expense but without reduction for pension plan administrative expense. Sensitivity of the Employer's proportionate share of the net pension liability to changes in the discount rate. The following presents the Employer's proportionate share of the net pension liability calculated using the discount rate of 7.10 percent, as well as what the Employer's proportionate share of the net pension liability would be if it were calculated using a discount rate that is 1-percentage-point lower (6.10 percent) or 1-percentage-point higher (8.10 percent) than the current rate: 1 % Decrease (6.10%) Current Discount Rate (7.10%) 1% Increase (8.10%) Employer's proportionate share of the net pension liability (asset) 30,633,902$ 13,180,358$ (1,323,968)$ Pension plan fiduciary net position Detailed information about the pension plan's fiduciary net position is available in the separately issued PERSI financial report. PERSI issues a publicly available financial report that includes financial statements and the required supplementary information for PERSI. That report may be obtained on the PERSI website at www.persi.idaho.gov. Meridian City Council Meeting Agenda February 27, 2018 – Page 192 of 301 45 City of Meridian, Idaho Notes to Financial Statements September 30, 2017 Payables to the pension plan At September 30, 2017, the City reported payables to the defined benefit pension plan of $264,995 for legally required employer contributions and $176,620 for legally required employee contributions which had been withheld from employee wages but not yet remitted to PERSI. Note 11 - Other Commitments The City had the following commitments at September 30, 2017: Commitment Amount Animal control services 381,132$ Art 42,388 Building improvements & maintenance 169,368 Dues and contributions 749,573 Equipment and electronics 500,357 Grant-funded expenditure 165,735 Headworks improvements 4,209,608 Janitorial services 217,352 Lease agreements 289,068 Park improvements 1,322,802 Parks maintenance 320,606 Professional services 1,260,851 Wastewater improvements 6,308,314 Water and sewer line replacements 746,391 Water well improvements 1,627,703 Total commitments 18,311,248$ Note 12 - Other Post-Employment Benefits The City’s Fire Union contract, effective October 1, 2015 changed the way post-employment health care benefits are paid to Fire Union retirees. Prior to this date, Fire Union retirees, who qualified under PERSI’s rule of 80 by points, age, medical disability, or by any method in existence at the time of retirement allowed by PERSI were allowed to a health care benefit of the value of 25% of their sick leave balance at the time of retirement. This was used to pay the health insurance premium for the employee until the cash value was depleted. With such a small pool of employees eligible for this post-employment benefit, it has been the City’s position that it is not cost effective to have an actuarial determination performed to calculate the ARC (Annual Required Contribution) as required by GASB 45. From October 1, 2015 forward Fire Union employees will receive a one-time cash payout of 25% of qualifying sick leave accrual. This means the City has no post-employment benefits to report in accordance with GASB 45. Meridian City Council Meeting Agenda February 27, 2018 – Page 193 of 301 46 City of Meridian, Idaho Notes to Financial Statements September 30, 2017 Note 13 - Contingent Liabilities The City has been named as a defendant in various legal actions, the results of which are not presently determinable, except as described below. However, in the opinion of the City Attorney, the amount of losses that might be sustained, if any, would not materially affect the City’s financial position. Under the terms of federal and state grants, periodic audits are required and certain costs may be questioned as not being appropriate expenditures under the terms of the grants. Any disallowed claims, including amounts already collected, could become a liability of the City. City management believes disallowances, if any, will not be material. In 2006, the City entered into an agreement with a developer to jointly provide water and sewer services for a subdivision under development (Bittercreek Meadows Subdivision Homeowners Association), outside the City limits. The developer put in a well and turned it over to the City so that homeowners could connect to the City water system. Since the development did not grow beyond 24 lots the City was not able to provide sewer and water services. In 2011, the agreement was nullified and the City paid damages to the developer, reimbursed the existing homeowners for their cost to connect to City water, deeded back the well, the well lot, a lift station lot, and land easements to the homeowners. In 2014, the City of Meridian entered into a Settlement and Mutual Release Agreement with Bittercreek Meadows Subdivision Homeowners Association in which the City agreed to connect 24 lots to the City of Kuna’s waste water treatment plant. The cost to do this is not known since it is dependent on development of adjoining vacant land but an estimated cost of $200,000 was recorded and is reflected in the statement of net position for the Proprietary Fund. The City is currently a party to an appeal before the District Court regarding Ada County courthouse usage. At this time, the City is unable to determine the probability of the outcome of the litigation and therefore no liability has been accrued as of September 30, 2017. Note 14 - Related Party The City partners with Meridian Development Corporation (MDC) for various downtown improvements. During the year ended September 30, 2017, the City reimbursed MDC $32,666 for a CDBG sidewalk design grant project and MDC agreed to contribute $126,886 for various downtown projects in the City. Meridian City Council Meeting Agenda February 27, 2018 – Page 194 of 301 47 City of Meridian, Idaho Notes to Financial Statements September 30, 2017 Note 15 - Component Unit MDC is created by and exists under the Idaho Urban Renewal Law of 1965, as amended, and is a separate and legal entity. In July 2016, the City approved the establishment of MDC’s second district, known as the Ten Mile District. MDC – Capital Assets Changes to capital assets are as follows: Balance Balance Oct. 1, 2016 Additions Deletions Transfers Sept. 30, 2017 Governmental Activities Capital assets, not depreciated Land 845,067$ -$ (46,538)$ -$ 798,529$ Total capital assets, not depreciated 845,067 - (46,538) - 798,529 Capital assets, depreciated Buildings 579,710 - (385,199) - 194,511 Building improvements 132,288 - - - 132,288 Equipment 100,437 - - - 100,437 Intangibles 180,160 - - - 180,160 Total capital assets, depreciated 992,595 - (385,199) - 607,396 Less accumulated depreciation for Buildings (144,962) (18,703) 87,790 - (75,875) Equipment (97,378) (3,059) - - (100,437) Intangibles (180,160) - - - (180,160) Total accumulated depreciation (422,500) (21,762) 87,790 - (356,472) Total net capital assets, depreciated 570,095 (21,762) (297,409) - 250,924 Governmental activities capital assets, net 1,415,162$ (21,762)$ (343,947)$ -$ 1,049,453$ Meridian City Council Meeting Agenda February 27, 2018 – Page 195 of 301 48 City of Meridian, Idaho Notes to Financial Statements September 30, 2017 MDC – Changes in Long-Term Debt MDC has a promissory note for $1,274,000 that matures on March 5, 2022 with a fixed interest rate of 3.51% collateralized by real property. The following is a summary of changes in debt of MDC for the year ended September 30, 2017. 2016 Debt Issued Debt Retired 2017 Governmental Activities Note payable - building 608,607$ -$ (103,527)$ 505,080$ Governmental Activities long-term liabilities 608,607$ -$ (103,527)$ 505,080$ Maturities of the note payable are as follows for the years ended September 30: Fiscal Year Principal Interest Total 2018 98,497$ 14,819$ 113,316$ 2019 111,123 12,495 123,618 2020 115,087 8,531 123,618 2021 119,192 4,426 123,618 2022 61,181 626 61,807 Totals 505,080$ 40,897$ 545,977$ MDC – Line of Credit MDC has entered into a revolving line of credit with Washington Trust Bank that provides for available borrowings up to $100,000. The agreement matures on July 31, 2018 and is unsecured. Borrowings under the line of credit bear variable interest rate at 3.25% per annum. There were no amounts outstanding on the line as of September 30, 2017. Borrowings under the line of credit are subject to certain covenants and restrictions on indebtedness and dividend payments. Meridian City Council Meeting Agenda February 27, 2018 – Page 196 of 301 eidebailly.com Required Supplementary Information September 30, 2017 City of Meridian, Idaho Meridian City Council Meeting Agenda February 27, 2018 – Page 197 of 301 4 9 City of Meridian, Idaho Sc h e d u l e o f E m p l o y e r ’ s S h a r e o f N e t P e n s i o n L i a b i l i t y a n d E m p l o yer Contributions Year Ended September 30, 2017 20 1 7 2 0 1 6 2 0 1 5 2 0 1 4 Em p l o y e r ' s p o r t i o n o f n e t p en s i o n l i a b i l i t y 0 . 8 3 8 5 3 6 7 % 0 . 8 3 2 7 9 2 2 % 0. 8 3 0 9 2 2 5 % 0 . 7 8 7 7 4 4 2 % Em p l o y e r ' s p r o p o r t i o n a t e s h a r e o f t h e n e t p e n s i o n l i a b i l i t y 1 3 , 1 80 , 3 5 8 $ 1 6 , 8 8 1 , 9 7 8 $ 1 0 , 9 4 1 , 8 9 9 $ 5 , 7 9 9 , 0 3 0 $ Em p l o y e r ' s c o v e r e d p a y r o l l 2 6 , 1 5 8 , 9 6 7 $ 2 4 , 5 0 6 , 4 7 3 $ 2 3 , 4 1 8 , 7 0 4 $ 2 1 , 6 7 0 , 6 6 0 $ Em p l o y e r ' s p r o p o r t i o n a l s h a r e o f t h e n e t p e n s i o n l i a b i l i t y a s a pe r c e n t a g e o f i t s p a y r o l l 5 0 . 3 9 % 6 8 . 8 9 % 4 6 . 7 2 % 2 6 . 7 6 % Pl a n f i d u c i a r y n e t p o s i t i o n a s a p e r c e n t a g e o f t h e t o t a l p e n s i o n l i a b i l i t y 9 0 . 6 8 % 8 7 . 2 6 % 9 1 . 3 8 % 9 4 . 9 5 % Sc h e d u l e o f E m p l o y e r ' s S h a r e o f N e t P e n s i o n L i a b i l i t y PE R S I - B a s e P l a n La s t 4 F i s c a l Y e a r s * * G A S B S t a t e m e n t N o . 6 8 r e q u i r e s t e n y e a r s o f i n f o r m a t i o n t o b e p r e s e n t e d i n t h i s t a b l e . H o w e v er , u n t i l a f u l l 1 0 - y e a r t r e n d i s c o m p i l e d , t h e C i t y w i l l p r e s e n t in f o r m a t i o n f o r t h o s e y e a r s f o r wh i c h i n f o r m a t i o n i s a v a i l a b l e . Da t a r e p o r t e d i s m e a s u r e d a t t h e m e a s u r e m e n t d a t e w h i c h i s a s o f J u n e 3 0 o f e a c h y e a r . Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a F e b r u a r y 2 7 , 2 0 1 8 – P a g e 1 9 8 o f 3 0 1 5 0 City of Meridian, Idaho Sc h e d u l e o f E m p l o y e r ’ s S h a r e o f N e t P e n s i o n L i a b i l i t y a n d E m p l o yer Contributions Year Ended September 30, 2017 20 1 7 2 0 1 6 2 0 1 5 2 0 1 4 St a t u t o r i l y r e q u i r e d c o n t r i b u t i o n $ 2 , 8 2 7 , 6 4 8 $ 2 , 4 7 5 , 5 7 8 $ 2 , 7 1 7 , 9 6 4 2,560,496 $ Co n t r i b u t i o n s i n r e l a t i o n t o t h e s t a t u t o r i l y r e q u i r e d c o n t r i b u t io n 3 , 0 0 1 , 4 3 7 $ 2 , 7 9 6 , 9 0 9 $ 2 , 6 8 2 , 6 2 0 $ 2 , 4 6 1 , 7 3 9 $ Co n t r i b u t i o n ( d e f i c i e n c y ) e x c e s s 1 7 3 , 7 8 9 $ 3 2 1 , 3 3 1 $ ( 3 5 , 3 4 4 ) $ ( 9 8 , 7 5 7 ) $ Em p l o y e r ' s c o v e r e d p a y r o l l 2 6 , 6 4 5 , 1 9 5 $ 2 4 , 9 6 6 , 3 6 0 $ 2 4 , 0 2 9 , 2 3 7 $ 2 2 , 1 4 2 , 2 3 3 $ Co n t r i b u t i o n s a s a p e r c e n t a g e o f c o v e r e d p a y r o l l 1 1 . 2 6 % 1 1 . 2 0 % 1 1 . 16% 11.12% La s t 4 F i s c a l Y e a r s * Sc h e d u l e o f E m p l o y e r C o n t r i b u t i o n s PE R S I - B a s e P l a n * G A S B S t a t e m e n t N o . 6 8 r e q u i r e s t e n y e a r s o f i n f o r m a t i o n t o b e p r e s e n t e d i n t h i s t a b l e . H o w e v er , u n t i l a f u l l 1 0 - y e a r t r e n d i s c o m p i l e d , t h e C i t y w i l l p r e s e n t in f o r m a t i o n f o r t h o s e y e a r s f o r wh i c h i n f o r m a t i o n i s a v a i l a b l e . Da t a r e p o r t e d i s m e a s u r e d a s o f S e p t e m b e r 3 0 o f e a c h y e a r . Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a F e b r u a r y 2 7 , 2 0 1 8 – P a g e 1 9 9 o f 3 0 1 See Notes to Required Supplementary Information 51 City of Meridian, Idaho Schedule of Revenues, Expenditures, and Changes in Fund Balance – Budget and Actual – General Fund Year Ended September 30, 2017 Actual Variance With Original Final Amounts Final Budget Revenues Taxes 28,280,322$ 28,280,322$ 28,846,381$ 566,059$ Licenses and permits 3,636,970 3,636,970 6,265,179 2,628,209 Intergovernmental 6,725,414 7,794,623 8,989,089 1,194,466 Franchise fees 1,325,000 1,325,000 1,598,461 273,461 Fines and forfeitures 407,000 407,000 473,518 66,518 Charges for services 1,278,500 1,299,052 2,052,871 753,819 Impact revenues 1,794,436 1,794,436 3,939,406 2,144,970 Donations 15,000 484,706 498,930 14,224 Interest 190,000 190,000 480,537 290,537 Miscellaneous - - 39,799 39,799 Total revenues 43,652,642 45,212,109 53,184,171 7,972,062 Expenditures General government personnel costs 4,957,844 4,908,911 4,630,858 278,053 General government operating expense 2,853,511 3,442,327 2,428,255 1,014,072 Public safety Police personnel costs 13,561,037 13,729,967 12,702,128 1,027,839 Police operating expense 2,449,287 2,744,529 2,424,511 320,018 Fire personnel costs 8,866,442 9,089,534 8,805,100 284,434 Fire operating expense 1,343,190 1,476,931 1,256,951 219,980 Parks and recreation personnel costs 2,720,542 2,715,645 2,438,918 276,727 Parks and recreation operating expense 1,855,977 1,877,372 1,731,920 145,452 Community development personnel costs 1,384,470 1,384,470 1,327,901 56,569 Community development operating expense 2,134,850 2,136,335 2,534,797 (398,462) Capital outlay General government 325,244 173,373 31,500 141,873 Public safety Police 1,051,113 1,015,252 839,472 175,780 Fire 1,343,349 4,981,520 257,286 4,724,234 Parks and recreation 9,665,401 7,627,087 4,713,663 2,913,424 Community development 31,602 28,317 - 28,317 Total expenditures 54,543,859 57,331,570 46,123,260 11,208,310 Excess (Deficiency) of Revenues Over (Under) Expenditures (10,891,217) (12,119,461) 7,060,911 19,180,372 Budgeted Amounts Meridian City Council Meeting Agenda February 27, 2018 – Page 200 of 301 See Notes to Required Supplementary Information 52 City of Meridian, Idaho Schedule of Revenues, Expenditures, and Changes in Fund Balance – Budget to Actual – General Fund Year Ended September 30, 2017 Actual Variance with Original Final Amounts Final Budget Other Financing Sources (Uses) Operating transfer in 2,655,832 2,693,332 2,185,002 (508,330) Operating transfer out (188,830) (226,330) (2,275,054) (2,048,724) Unrealized gain on investments - - (204,716) (204,716) Gain on sale of capital assets - - 95,035 95,035 Total other financing sources (uses)2,467,002 2,467,002 (199,733) (2,666,735) Excess (Deficiency) of Revenues Other Sources (Uses) Over (Under) Expenditures (8,424,215) (9,652,459) 6,861,178 Fund Balance, Beginning of Year 38,543,981 38,543,981 38,543,981 Fund Balance, End of Year 30,119,766$ 28,891,522$ 45,405,159$ Budgeted Amounts Meridian City Council Meeting Agenda February 27, 2018 – Page 201 of 301 5 3 City of Meridian, Idaho Notes to Required Supplementary Information September 30, 2017 Note 1 - Budgets and Budgetary Accounting The City follows these procedures in establishing the budgetary data reflected in the financial statements: Prior to September 1, the CFO, Department Directors, Mayor, and City Council prepare a proposed operating budget for the fiscal year commencing on October 1. The operating budget includes proposed expenditures and the means of financing them. Public hearings are conducted at City Hall to obtain taxpayer comments. Prior to October 1, the budget is legally enacted through passage of an ordinance. Budgets are not adopted on a basis consistent with generally accepted accounting principles (GAAP) for the general fund. Budgets for enterprise funds are not legally required but are adopted on a non-GAAP basis. All annual appropriations lapse at fiscal year-end. Revisions that alter the total expenditure appropriation of any fund must be approved by the City Council. State law does not allow fund expenditures to exceed fund appropriations. The budget presented in the report has been amended. Formal budgetary integration is employed as a management control device during the year for all funds. Meridian City Council Meeting Agenda February 27, 2018 – Page 202 of 301 eidebailly.com Other Information September 30, 2017 City of Meridian, Idaho Meridian City Council Meeting Agenda February 27, 2018 – Page 203 of 301 54 City of Meridian, Idaho Schedule of Revenues, Expenditures and Changes in Fund Balance – Budget and Actual – Capital Projects Fund Year Ended September 30, 2017 Variance Actual with Original Final Amounts Final Budget Revenues Interest 2,000$ 2,000$ 62,075$ 60,075$ Total revenues 2,000 2,000 62,075 60,075 Expenditures General government capital outlay 422,140 444,096 345,214 98,882 Total expenditures 422,140 444,096 345,214 98,882 Excess (Deficiency) of revenues over (Under) Expenditures (420,140) (442,096) (283,139) 158,957 Other Financing Sources (Uses) Operating transfer in - - 2,275,054 2,275,054 Total other financing sources (uses)- - 2,275,054 2,275,054 Excess (Deficiency) of Revenues and Other Sources (Uses) Over (Under) Expenditures (420,140) (442,096) 1,991,915 Fund Balance, Beginning of Year 6,053,342 6,053,342 6,053,342 Fund Balance, End of Year 5,633,202$ 5,611,246$ 8,045,257$ Budget Amounts Meridian City Council Meeting Agenda February 27, 2018 – Page 204 of 301 55 City of Meridian, Idaho Schedule of Revenues, Expenditures and Changes in Fund Balance – Budget and Actual – Enterprise Fund Year Ended September 30, 2017 Variance Actual with Original Final Amounts Final Budget Revenues Water sales 8,055,445$ 8,055,445$ 8,271,988$ 216,543$ Sewer sales 14,900,000 14,900,000 14,899,247 (753) Other service revenues 350,000 350,000 604,274 254,274 Sale of meters 200,000 200,000 443,590 243,590 Trash billing service 649,271 649,271 735,256 85,985 Engineering fees 200,000 200,000 559,913 359,913 Assessment revenue and cash donations 7,760,558 7,760,558 14,501,568 6,741,010 Interest 375,000 375,000 678,037 303,037 Miscellaneous - - 5,139 5,139 Total revenues 32,490,274 32,490,274 40,699,012 8,208,738 Expenditures Administration personnel costs 4,062,943 4,062,943 3,374,938 688,005 Administration operating expenses 2,534,902 2,494,797 1,589,346 905,451 Water personnel costs 1,827,561 1,827,561 1,708,156 119,405 Water operating expenses 2,267,100 2,250,444 1,865,533 384,911 Wastewater personnel costs 2,757,440 2,757,440 2,533,523 223,917 Wastewater operating expenses 3,925,985 3,233,033 3,070,136 162,897 Capital outlay 46,889,721 42,043,447 20,262,385 21,781,062 Total expenditures 64,265,652 58,669,665 34,404,017 24,265,648 Excess (Deficiency) of Revenues over (Under) Expenditures (31,775,378) (26,179,391) 6,294,995 32,474,386 Other Financing Sources (Uses) Operating transfer out (2,467,003) (2,467,003) (2,185,002) 282,001 Unrealized gain on investments - - (381,701) (381,701) Gain on sale of capital assets - - 12,605 12,605 Total other financing sources (uses) (2,467,003) (2,467,003) (2,554,098) (87,095) Excess (Deficiency) of Revenues and Other Sources (Uses) Over (Under) Expenditures (34,242,381) (28,646,394) 3,740,897 Fund Balance, Beginning of Year 43,678,706 43,678,706 46,670,751 Fund Balance, End of Year 9,436,325$ 15,032,312$ 50,411,648$ Deferred outflows 652,649 Deferred inflows (395,426) Net pension liabilities (2,636,072) Non current liabilities (200,000) Accrued vacation (293,234) Net invested in capital assets 269,275,919 Net Position, GAAP Basis, End of Year 316,815,484$ Budgeted Amounts Meridian City Council Meeting Agenda February 27, 2018 – Page 205 of 301 What inspires you, inspires us. 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Main St., Ste. 800 | Boise, ID 83702-5858 | T 208.344.7150 | F 208.344.7435 | EOE 56 Independent Auditor’s Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards To the Mayor and Member of the City Council City of Meridian, Idaho Meridian, Idaho We have audited, in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States, the financial statements of the governmental activities, the business-type activities, the discretely presented component unit, and each major fund of the City of Meridian, Idaho (the City), as of and for the year ended September 30, 2017, and the related notes to the financial statements, which collectively comprise the City’s basic financial statements, and have issued our report thereon dated February 8, 2018. Internal Control over Financial Reporting In planning and performing our audit of the financial statements, we considered the City’s internal control over financial reporting (internal control) to determine the audit procedures that are appropriate in the circumstances for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the City’s internal control. Accordingly, we do not express an opinion on the effectiveness of the City’s internal control. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control, such that there is a reasonable possibility that a material misstatement of the entity’s financial statements will not be prevented, or detected and corrected on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance. Our consideration of internal control over financial reporting was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control over financial reporting that might be material weaknesses or, significant deficiencies. Given these limitations, during our audit we did not identify any deficiencies in internal control that we consider to be material weaknesses. However, material weaknesses may exist that have not been identified. Meridian City Council Meeting Agenda February 27, 2018 – Page 206 of 301 57 Compliance and Other Matters As part of obtaining reasonable assurance about whether the City’s financial statements are free from material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. Purpose of this Report The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the City’s internal control or on compliance. This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the City’s internal control and compliance. Accordingly, this communication is not suitable for any other purpose. Boise, Idaho February 8, 2018 Meridian City Council Meeting Agenda February 27, 2018 – Page 207 of 301 City Council Meeting February 27, 2018 Item #9C: Linder Mixed Use Vicinity/Zoning & Aerial Maps Proposed Conceptual Development Plan Conceptual Building Elevations for Commercial Buildings along Linder Rd. Conceptual Building Elevations for Event Center Item #9D: Timberline Subdivision- Vicinity Map Preliminary Plat Landscape Plan Landscape Plan Elevations Changes to Agenda:  Item 9A: Harper Ridge Subdivision (H-2017-0151) Request for continuance to March 6th, 2018. The applicant had a prior commitment this evening.  Item 9B: Gramercy Vacation (H-2018-0095) Request for continuance to March 6th, 2018. The applicant had a prior commitment this evening. Item #9C: Linder Mixed Use (H-2017-0095) Application(s):  Annexation & Zoning Size of property, existing zoning, and location: This site consists of 5 acres of land, zoned RUT in Ada County, located at 5960 N. Linder Rd. History: None (the original application submitted for this site included a rezone application for the 2 adjacent properties to the south which have since been withdrawn from this application; and the concept plan depicted MFR & townhomes on the rear portion of this site with commercial pads fronting on Linder Rd. The Commission requested the applicant change the development plan to move the residential component which the applicant has done.) Comprehensive Plan FLUM Designation: MU-C (Mixed Use - Community) Summary of Request: The applicant proposes to annex & zone 5 acres of land with a C-C zoning district consistent with the FLUM designation of MU-C for this site. The applicant submitted a conceptual development plan that depicts (2) pad sites that are a little less than an acre each fronting N. Linder Road; a north/south driveway and a 7,000 & a 10,000 square foot building with an outdoor plaza area between the two with associated parking on the rear 3+/- acre portion of the site. The applicant has a potential tenant that would like to develop a dance studio and event center for dance recitals & performances at the rear of the site. Direct access via N. Linder Road is not proposed. However, if in the future when this site develops, if access isn’t available via a north/south backage road paralleling Linder Road, an access via Linder may be needed. In this case, staff recommends it be a temporary access until such time as access is available from the properties to the north and south; at that time, the access would be removed. A cross-access/ingress-egress easement is required to be provided to the properties to the north and south for access to the site & interconnectivity. There are no pedestrian walkways depicted on the concept plan along the north/south backage road that separates the commercial retail uses from the arts/entertainment uses. Staff recommends a walkway is provided on one side of the driveway for safe pedestrian access and connectivity. Conceptual building elevations were submitted for the commercial structures fronting on Linder Road that depict 1-story buildings with stucco, horizontal siding, and brick/stone veneer accents. Conceptual elevations were also submitted for the event center, proposed to be at least 2 stories in height, depicting CMU as the primary building material. All structures are required to comply with the design standards listed in UDC 11-3A-19 and in the Architectural Standards Manual. Commission Recommendation: Approval Summary of Commission Public Hearing: i. In favor: Trevor Gasser, Sally Reynolds (read letter from Greg Reynolds) ii. In opposition: None iii. Commenting: None iv. Written testimony: Trevor Gasser, Applicant (response to the staff report); Justin Carpenter, Jeremy Evans, Karen Gallegos, Sally Reynolds, and a petition signed by adjacent homeowner’s opposing the development – 1st hearing with previous development plan. v. Key Issue(s): In favor of the revised plan. Key Issue(s) of Discussion by Commission: In favor of the revised plan Commission Change(s) to Staff Recommendation: Include a requirement for a pedestrian walkway to be provided from the sidewalk along the north/south backage driveway to the entrance of the building proposed on the east side of the site (i.e. the dance studio/event center). Outstanding Issue(s) for City Council: None Written Testimony since Commission Hearing: None Notes: Possible Motions: Approval After considering all staff, applicant and public testimony, I move to approve File Number H-2017-0095, as presented in the staff report for the hearing date of February 27, 2018: (Add any proposed modifications to conditions) Denial After considering all staff, applicant and public testimony, I move to deny File Number H-2017-0095, as presented during the hearing on February 27, 2018, for the following reasons: (You should state specific reasons for denial) Continuance I move to continue File Number H-2017-0095 to the hearing date of February 27, 2018 for the following reason(s): (You should state specific reason(s) for continuance.) Item #9D: Timberline Subdivision (H-2017-0140) Application(s):  Preliminary Plat Size of property, existing zoning, and location: This site consists of 17.3 acres of land, zoned R-8, located at 655 and 7355 W. Victory Road. History: In 2013, the property was annexed and zoned as part of a City initiated annexation from RUT to entirely R-8 (AZ-13-014, DA Instrument # 114007668). Comprehensive Plan FLUM Designation: MDR Summary of Request: Summary of Request: The proposed plat consists of fifty-eight (58) building lots and seven (7) common lots on 17.3 acres of land in the R-8 zoning district. The gross density for the subdivision is 3.41 d.u./acre. The average lot size is 8,490 square feet. All of the proposed lots comply with the dimensional standards of the UDC. The recorded development agreement for the subject property requires 10,000 square foot lots adjacent to the Kentucky Ridge Subdivision. Phasing: The phasing plan as presented by the applicant indicates the first phase of the development will come from the south and that the second phase will include the Victory Road frontage. In an effort to ensure that pedestrian connectivity in the area occurs sooner rather than later, staff is requiring the applicant to construct the landscape buffer and sidewalk along W. Victory Road with the first phase of development. Access: Vehicular access is proposed for this site via one access to W. Victory Road and on to the stub street to the south (S. Bear Claw Avenue). The applicant is also proposing an additional stub street to the parcel to the east that will connect to future development. Sidewalks: Sidewalks are required along all public streets as set forth in UDC 11-3A-17. The applicant proposes to construct 5-foot wide attached sidewalk along internal streets and a 5-foot detached sidewalk along the entire frontage of W. Victory Road in accord with UDC standards Easements: There are several lots that are encumbered by an existing easement. Any existing utility mains crossing this property that are no longer in use or needed, must be abandoned, and any associated easements will need to be released/relinquished. Open Space: A minimum of 10% qualified open space is required to be provided for this development in accord with UDC 11-3G-3A.1. Based on the area of the preliminary plat (17.3 acres), a minimum of 1.73 acres of qualified open space is required to be provided as set forth in UDC 11-3A-3B. Since the application was submitted, the applicant has revised the plat and has shown a landscape plan that meets the requirements of the UDC. Site Amenities: All developments consisting of five acres of more are required to provide a minimum of one site amenity; one additional site amenity is required for each additional 20 acres per UDC 11-3G-3A.2, in accord with the standards listed in UDC 11-3G- 3C. Based on the area of the preliminary plat (17.3 acres), a minimum of 1 qualified site amenity is required to be provided. The applicant proposes to provide a covered picnic area as the amenity. Building Elevations: The applicant is proposing to construct single-family detached homes. The applicant has submitted conceptual sample building elevations for future homes in this development, included in Exhibit A.4. Building materials appea r to consist of a mix of variety of wood siding, cultured stone and/or masonry with architectural shingles. Commission Recommendation: approval a. Summary of Commission Public Hearing: i. In favor: Penelope Riley (Applicant’s representative) ii. In opposition: Dustin Hilgert, iii. Commenting: Dustin Hilgert iv. Written testimony: Dustin Hilgert v. Staff presenting application: Josh Beach vi. Other staff commenting on application: Bill Parsons b. Key issue(s) of Public Testimony: i. Density of the development ii. Quality of the homers being used as exhibits c. Key Issues of Discussion by Commission: i. Is there sufficient irrigation water for the property? ii. Number and location of amenities. iii. Location of the open space for the development iv. A large portion of the open space will be placed in a temporary turn-around for the project. v. Phasing for the amenities. vi. Getting a crossing across Victory Road with the first phase. vii. Whether or not to stub a road to the southeast of the property. viii. Discussion on requiring a pathway on the south side of the property. d. Commission Change(s) to Staff Recommendation: i. Modify condition 1.1.7 to read s follows: The applicant shall construct a stub sidewalk from the west property line eastward to an alignment with the sidewalk on the east side of Stoddard Road so as to provide a location for safely crossing to the east side of Stoddard from the south side of W. Victory Road. Add condition 1.1.8 to read as follows: The applicant shall construct the entire landscape buffer and sidewalk along W. Victory Road with the first second phase of development. ii. Remove condition 1.1.4. e. Outstanding Issue(s) for City Council: i. None Written Testimony since Commission Hearing: Applicant in response to the staff report. Notes: Possible Motions: Approval After considering all staff, applicant and public testimony, I move to approve File Number H-2017-0154, as presented in the staff report for the hearing date of February 27, 2018: (Add any proposed modifications to conditions) Denial After considering all staff, applicant and public testimony, I move to deny File Number H-2017-0154, as presented during the hearing on February 27, 2018, for the following reasons: (You should state specific reasons for denial) Continuance I move to continue File Number H-2017-0154 to the hearing date of ____________ for the following reason(s): (You should state specific reason(s) for continuance.) City Council Meeting Meeting Date: February 27, 2018 Agenda Item Number: . Project/File Number: H-2017-0151 Item Title: PUBLIC HEARING — HARPER RIDGE SUBDIVISION Harper Ridge Subdivision (H-2017-0151) by McMaster Limited Partnership, Located at 3885 E Copper Point Drive Meetina Notes CITY OF MERIDIAN CITY COUNCIL PUBLIC HEARING SIGN -IN SHEET Date: February 27, 2018 Item # Project Number: Project Name: H-2017-0151 HARPER RIDGE SUBDIVISION Please print your name For Against Neutral Do you wish to testify (Y/N) i—�w1a C/ Z ` v �wL ✓� 2 c / � f 1 c, �► � S� / cup )A,n Exhibit A Harper Ridge Subdivision –CUP, PP H-2017-0151 PAGE 1 STAFF REPORT Hearing Date: February 27, 2018 TO: Mayor & City Council FROM: Josh Beach, Associate City Planner 208-884-5533 Bruce Freckleton, Development Services Manager 208-887-2211 SUBJECT: Harper Ridge Subdivision – CUP, PP (H-2017-0151) I. SUMMARY DESCRIPTION OF APPLICANT’S REQUEST The applicant, McMaster Limited Partnership, has submitted an application for a Conditional Use Permit (CUP) for a multi-family development consisting of 124 dwelling units in a C-G zoning district; and Preliminary Plat (PP) consisting of 16 building lots, 4 storage lots and 2 common lots on 10.68 acres of land. See Section IX of the staff report for more information. The Meridian Planning & Zoning Commission heard these items on December 21, 2017. At the public hearing, the Commission moved to recommend approval of the subject CUP and PP requests. a. Summary of Commission Public Hearing: i. In favor: Matt Schultz, Doug McMaster, ii. In opposition: Nancy Bodreaux, John Bodreaux, Eric Gabrielson, Paul Hosford, Gary Vaneckern, Ron Paschal, Glen Rackham, Gail Stocking, Carol Gabrielson, Ron Porter, Pamela Judy, Rulon Stocking iii. Commenting: Doug McMaster, Nancy Bodreaux, John Bodreaux, Eric Gabrielson, Paul Hosford, Gary Vaneckern, Ron Paschal, Glen Rackham, Gail Stocking, Carol Gabrielson, Ron Porter, Pamela Judy, Rulon Stocking iv. Written testimony: Eric and Carole Gabrielson, Ron and Kathryn Porter (2) v. Staff presenting application: Josh Beach vi. Other staff commenting on application: Andrea Pogue, Bill Parsons b. Key issue(s) of Public Testimony: i. Concerns about increased traffic through the surrounding residential neighborhoods. ii. Concerns about how the impact of increased traffic will impact the safety of the children in the neighborhood. iii. Concerns about adequate parking being provided. iv. Concerns about adequate vehicle access to the site. v. Concerns about the lack of access being required for the previously approved Movado Estates project. vi. Concerns over whether multi-family is appropriate in this area. c. Key Issues of Discussion by Commission: i. Discussion on the density being proposed ii. Traffic through the area. iii. Traffic impact on the area with commercial vs. residential. iv. Is residential appropriate for the C-G zoned parcel? v. Is the parking sufficient for the number of units? vi. Concerns about having multiple owners within the development and lack of uniformity in maintenance. d. Commission Change(s) to Staff Recommendation: i. Add condition Meridian City Council Meeting Agenda February 27, 2018 – Page 209 of 301 Exhibit A Harper Ridge Subdivision –CUP, PP H-2017-0151 PAGE 2 e. Outstanding Issue(s) for City Council: i. None II. SUMMARY RECOMMENDATION Staff recommends approval of the proposed CUP, and PP applications in accord with the conditions of approval in Exhibit B and the Findings of Fact and Conclusions of Law in Exhibit C. III. PROPOSED MOTION Approval After considering all staff, applicant and public testimony, I move to recommend approval to the City Council of File Number H-2017-0151, as presented in the staff report for the hearing date of December 21, 2017, with the following modifications: (Add any proposed modifications). Denial After considering all staff, applicant and public testimony, I move to recommend denial to the City Council of File Number H-2017-0151, as presented during the hearing on December 21, 2017, for the following reasons: (You should state specific reasons for denial) Continuance I move to continue File Number H-2017-0151 to the hearing date of (insert continued hearing date here) for the following reason(s): (You should state specific reason(s) for continuance.) IV. APPLICATION AND PROPERTY FACTS A. Site Address/Location: The site is located at 3885 E. Copper Point Drive, in the southwest ¼ of Section 21, Township 3 North, Range 1 East. (Parcel #s: S1121315100 and S1121233901) B. Applicant/Owner(s): McMaster Limited Partnership P.O. Box 2640 Eagle, ID 83616 Meridian City Council Meeting Agenda February 27, 2018 – Page 210 of 301 Exhibit A Harper Ridge Subdivision –CUP, PP H-2017-0151 PAGE 3 C. Representative: Schultz Development PO Box 1115 Meridian, ID 83680 D. Applicant’s Statement/Justification: Please see applicant’s narrative for this information. V. PROCESS FACTS A. The subject application is for a conditional use permit and preliminary plat. A public hearing is required before the Planning & Zoning Commission and City Council on these applications, consistent with Meridian City Code Title 11, Chapter 5. B. Newspaper notifications published on: December 1, 2017 C. Radius notices mailed to properties within 300 feet on: November 27, 2017 D. Applicant posted notice on site(s) on: December 7, 2017 VI. LAND USE A. Existing Land Use(s) and Zoning: This site consists of vacant commercial property, zoned C-G. B. Character of Surrounding Area and Adjacent Land Use and Zoning: 1. North: Commercial business, zoned C-G and vacant commercial property also zoned C-G. 2. East: Recently approved single family homes in the Movado Estates Subdivision, zoned R-8. 3. South: Single-family homes in the Sutherland Farms Subdivision, zoned R-4 and R-8. 4. West: Church, zoned C-G. C. History of Previous Actions: This property was annexed in 2002 as part of Sutherland Farms (AZ-02-004, DA Inst. # 102143307). D. Utilities: 1. Public Works: a. Location of sewer: Sanitary sewer mains intended to provide service to the subject site currently exist in E. Copper Point Drive. b. Location of water: Water mains intended to provide service to the subject site currently exist in E. Copper Point Drive. c. Issues or concerns: None E. Physical Features: 1. Canals/Ditches Irrigation: The Ridenbaugh Canal runs along the southern boundary of this site. 2. Hazards: Staff is not aware of any hazards that exist on this property. 3. Flood Plain: This site is not located in the Meridian Floodplain Overlay District. VII. COMPREHENSIVE PLAN POLICIES AND GOALS The subject property is designated Mixed-Use Regional (MU-R) on the Future Land Use Map (FLUM) contained in the Comprehensive Plan. The purpose of this designation is to provide a mix of employment, retail, and residential dwellings and public uses near major arterial intersections. The intent is to integrate a variety of uses together, including residential, and to avoid predominantly Meridian City Council Meeting Agenda February 27, 2018 – Page 211 of 301 Exhibit A Harper Ridge Subdivision –CUP, PP H-2017-0151 PAGE 4 single use developments such as a regional retail center with only restaurants and other commercial uses. Developments should be anchored by uses that have a regional draw with the appropriate supporting uses. For example, an employment center should have support retail uses; a retail center should have supporting residential uses as well as supportive neighborhood and community services. The standards for the MU-R designation provide an incentive for larger public and quasi-public uses where they provide a meaningful and appropriate mix to the development. The developments are encouraged to be designed according to the conceptual MU-R plan depicted in Figure 3-5 (Below). The applicant proposes to develop the site with 124 dwelling at a gross density of 11.61 units/acre. This land use anticipates between 6 and 40 dwelling units per acre. GOALS, OBJECTIVES, & ACTION ITEMS: Staff finds the following Comprehensive Plan policies to be applicable to this application and apply to the proposed use of this property (staff analysis in italics):  “Support a variety of residential categories (low-, medium-, medium-high and high-density single-family, multi-family, townhouses, duplexes, apartments, condominiums, etc.) for the purpose of providing the City with a range of affordable housing opportunities.” (3.07.01E) The proposed multi-family residential development will contribute to the variety of residential uses that currently exist in this area (i.e. low and medium density). Staff is unaware of how “affordable” the units will be.  “Provide housing options close to employment and shopping centers.” (3.07.02D) Because of its location in close proximity to the Silverstone Business Park, nearby shopping centers), and major transportation corridors (I-84 and SH-55/Eagle Road), this property is ideal for providing higher density housing options.  “Locate high-density development, where possible, near open space corridors or other permanent major open space and park facilities, Old Town, and near major access thoroughfares.” (3.07.02N) The proposed multi-family development is located in close proximity to major access thoroughfares (i.e. I-84 and SH-55/Eagle Road) within the City.  “Protect existing residential properties from incompatible land use development on adjacent parcels.” (3.06.01F) The existing residential properties to the south are across a major irrigation canal and should not be impacted by the proposed multi-family development on the north side of the Ridenbaugh Canal.  “Require all new and reconstructed parking lots to provide landscaping in internal islands and along streets.” (2.01.04B) Landscaping is proposed within planter islands in the parking areas on this site as shown on the landscape plan attached in Exhibit A.4.  “Permit new development only where urban services can be reasonably provided at the time of final approval and development is contiguous to the City.” (3.01.01F)  Urban services can be provided to this property upon development. “Adopt land use designations that will allow for housing opportunities for all income levels.” (3.07.01D) Few of the major employment areas within the City are adequately supported with enough housing options. Density near employment centers allow for workforce housing and promote community resiliency, potentially reducing commute times and expenses, and allowing for increased community and economic engagement. Meridian City Council Meeting Agenda February 27, 2018 – Page 212 of 301 Exhibit A Harper Ridge Subdivision –CUP, PP H-2017-0151 PAGE 5  “Provide for a wide diversity of housing types (single-family, modular, mobile homes and multi-family arrangements) and choices between ownership and rental dwelling units for all income groups in a variety of locations suitable for residential development.” (3.07.03B) The development of multi-family homes on this site will contribute to the variety of housing types available in this part of the City.  “Consistent with the Transportation and Land Use Integration Plan, require all new residential neighborhoods to provide sidewalks, curb and gutters, and complete streets.” (3.07.02B) Curb, gutter and sidewalks will be required to be constructed along the entire frontage of this property as part of the development. VIII. UNIFIED DEVELOPMENT CODE (UDC) A. Purpose Statement of Zones: Per UDC 11-2B-1, the purpose of the commercial districts is to provide for the retail and service needs of the community in accordance with the Meridian Comprehensive Plan. Six (6) districts are designated which differ in the size and scale of commercial structures accommodated in the district, the scale and mix of allowed commercial uses, and the location of the district in proximity to streets and highways. Properties within the C-G district are typically in close proximity and/or have access to interstate or arterial intersections. Allowed uses are the largest scale and broadest mix of retail, office, service, and light industrial uses. B. Schedule of Use: Unified Development Code (UDC) Table 11-2B-2 lists the permitted, accessory, conditional, and prohibited uses in the C-G zoning district. The proposed multi-family development is listed as a conditional use. The specific use standards listed in UDC 11-4-3-27 for multi-family developments apply to development of this property. C. Dimensional Standards: The dimensional standards listed in UDC Table 11-2B-3 for the C-G zoning district apply to development of this site. D. Landscaping Standards (UDC 11-3B): The standards for landscaping contained in UDC 11-3B and 11-4-3-27F apply to development of this site. E. Common Open Space and Site Amenity Requirements: Common open space and site amenities are required to be provided on the site in accord with the requirements listed in11-4-3-27C and11- 4-3-27D. G. Structure and Site Design Standards: The proposed multi-family development must comply with the design standards in accord with UDC 11-3A-19 and the Architectural Standards Manual. IX. ANALYSIS Analysis of Facts Leading to Staff Recommendation: A. Conditional Use Permit (CUP): A CUP is requested for a multi-family development in the C-G zoning district as required by UDC Table 11-2B-3. The proposed multi-family development consists of a total of 124 dwelling units in (16) structures on 10.68 acres of land in the C-G zoning district. The units consist of a mix of 1, 2 and 3 bedroom units. Specific Use Standards: The specific use standards for multi-family developments listed in UDC 11-4-3-27 apply to development of this site as follows: (Staff’s comments in italics) Meridian City Council Meeting Agenda February 27, 2018 – Page 213 of 301 Exhibit A Harper Ridge Subdivision –CUP, PP H-2017-0151 PAGE 6  A minimum of 80 square feet (s.f.) of private useable open space is required to be provided for each unit. The applicant has not provided any floor plans to verify this requirement has been met. Prior to the Planning and Zoning Commission, the applicant will need to submit floor plans that conform to this requirement.  Developments with 20 units or more shall provide a property management office, a maintenance storage area, a central mailbox location with provisions for parcel mail that provides safe pedestrian and/or vehicular access and a directory map of the development at an entrance or convenient location for those entering the development. The site plan submitted with the Certificate of Zoning Compliance application should depict these items.  At a minimum, 250 s.f. of common open space is required for each unit containing more than 500 s.f. and up to 1,200 s.f. of living area. All of the proposed units are between 500 and 1,200 square feet; therefore, a minimum of 31,000 square feet or .711 of an acre of common open space is required for this development in addition to the 10 percent required by UDC 11-3G-3 and UDC 11-4-3-27..  For multi-family developments with 75 units or more, 4 site amenities are required to be provided with at least one from each category listed in UDC 11-4-3-27D. For developments with more than 100 units, the decision making body shall require additional amenities commensurate to the size of the proposed development. The applicant proposes a swimming pool, a clubhouse with an exercise room, a 50’ x 100’ open grassy area, and a tot lot as amenities in compliance with UDC standards. These amenities fall within the quality of life, open space and recreation categories as required.  Landscaping is required to comply with UDC 11-4-3-27-F. All street facing elevations shall have landscaping along their foundation as follows: the landscaped area shall be at least 3-feet wide and have an evergreen shrub with a minimum mature height of 24 inches for every 3 linear feet of foundation. The remainder of the area shall be landscaped with ground cover plans. The landscape plan submitted with the Certificate of Zoning Compliance should comply with this requirement for the sides of the structures that face E. Copper Point Way.  The development is required to record legally binding documents that state the maintenance and ownership responsibilities for the management of the development, including, but not limited to, structures, parking, common areas, and other development features. The applicant should submit documentation of compliance with this requirement prior to issuance of Certificate of Occupancy. Parking: For multi-family developments, off-street parking is required in accord with the standards listed in UDC Table 11-3C-6, which requires 2 parking spaces per dwelling unit with at least one of those in a covered carport or garage. Based on (124) 1, 2- and 3-bedroom units, a minimum of 238 parking spaces are required, 124 of which should be covered. The site plan depicts a total of 248 spaces, 128 of which are covered, which complies with and exceeds UDC standards by a total of 14 spaces. For non-residential uses such as the clubhouse, a minimum of one space is required to be provided for every 500 square feet (s.f.) of gross floor area in accord with the standards listed in UDC 11-3C-6B. Prior to the Planning and Zoning Commission hearing, the applicant shall submit the floor plan for the clubhouse to ensure compliance with the UDC requirements for parking. A minimum of one bicycle parking space for every 25 proposed vehicle spaces or portion thereof is required to be provided on the site per UDC 11-3C-6G in accord with the standards listed in Meridian City Council Meeting Agenda February 27, 2018 – Page 214 of 301 Exhibit A Harper Ridge Subdivision –CUP, PP H-2017-0151 PAGE 7 UDC 11-3C-5C. Based on 248 vehicle spaces proposed, a minimum of 10 bicycle spaces in bicycle racks are required to be interspersed throughout the development. The plans submitted with the application show 12 bicycle parking stalls. Landscaping: Parking lot landscaping is required to be provided in accord with the standards listed in UDC 11-3B-8C. A buffer to adjoining land uses is not required on the south, or east sides of the project because the adjacent uses are residential in nature. On the Northwest and west sides of the project, however, there are existing commercial uses that require a 25 foot landscape buffer to be installed per UDC Table 11-2B-3, and must be landscaped in accord with the standards listed in UDC 11-3B-9. Additionally, a 10 foot landscape buffer is required along any street frontage and shall be landscaped in accord with UDC 11-3B-7. Prior to the planning and zoning Commission, the applicant shall submit a revised plan that meets the above mentioned requirements. Mitigation: There are existing trees on this site. The applicant is required to comply with the mitigation standards listed in UDC 11-3B-10C.5 for any existing trees 4-inch caliper or greater that are removed from the site. Contact Elroy Huff, City Arborist (208-371-1755), prior to removal of any existing trees from the site. Building Elevations: Four building types are proposed for the future multi-family structures within the development as shown in Exhibit A.5. The architectural character of the structures shall comply with the standards listed in the City of Meridian Architectural Standards Manual. The elevations submitted with the Certificate of Zoning Compliance application should demonstrate compliance with those standards. Certificate of Zoning Compliance: The applicant is required to obtain approval of a Certificate of Zoning Compliance application for establishment of the new use and to ensure all site improvements comply with the provisions of the UDC and the conditions in this report prior to construction, in accord with UDC 11-5B-1. Design Review: The applicant is required to submit an application for Design Review concurrent with the Certificate of Zoning Compliance application in accord with UDC 11-5B-8. The site and building design is required to be generally consistent with the elevations and site plan submit ted with this application and the standards listed in UDC 11-3A-19 and the City of Meridian Architectural Standards Manual. B. Preliminary Plat (PP): The proposed plat consists of 16 residential building lots 4 common lots and 2 other lots on 10.68 acres of land in the C-G zoning district. The smallest lot is 11,514 square feet (s.f.) with an average lots size of 20,183 s.f. Dimensional Standards: Staff has reviewed the proposed plat for compliance with the dimensional standards listed in UDC Table 11-2B-3 for the C-G zoning district. All of the lots comply with the minimum standards. Construction of buildings on the site should comply with the setbacks for the C-G district. Access: Access to streets is required to comply with the standards listed in UDC 11-3A-3. The proposed plat depicts three accesses for the development – two via E. CopperPoint Way and one via E. Copper Pont Drive; E. Copper Point Drive is considered a collector. Stub Streets/Street Improvements: There are no stub streets proposed to adjacent properties. The Ridenbaugh canal runs along the entire length of the southern boundary. E. Copper Point Drive/Way abuts the property to the north and the property to the west was developed in 2003 Meridian City Council Meeting Agenda February 27, 2018 – Page 215 of 301 Exhibit A Harper Ridge Subdivision –CUP, PP H-2017-0151 PAGE 8 without a cross-access connection. S. Knapp Avenue provides a local street connection to the adjacent residential. Traffic Impact Study (TIS): A TIS was not a requirement for this project per ACHD. Landscaping: A 25-foot wide street buffer is required adjacent to the south and west boundaries of parcel #R7909850370 and the south boundary of parcel # R7909850380 per UDC Table 11-2A-8 in accord with the standards listed in UDC 11-3B-7C. Prior to the Planning and Zoning Commission hearing, the landscape plan shall be revised consistent UDC requirements. Open Space: A minimum of 10% (or 1.06 acres) of the area of the site is required to consist of qualified open space in accord with the standards listed in UDC 11-3G-3B. The applicant has proposed to provide 1.39 acres of qualified open space, or approximately 13%. A total of 1.39 acres (or 13%) of open space is proposed consisting of common areas where the clubhouse, swimming pool and tot lot are located and miscellaneous open grassy areas that are a minimum of 20’ x 20’ in area (see Exhibit A.2). The applicant proposes a swimming pool, a clubhouse with an exercise room, a 50’ x 100’ open grassy area, a tot lot and additional tenant storage as amenities. The applicant’s proposed amenities meet the requirements for amenities per the UDC. The applicant proposes a swimming pool, a clubhouse with an exercise room, a 50’ x 100’ open grassy area, and a tot lot as amenities. In order to be in compliance with the UDC, the applicant shall provide one additional amenity be provided for the project. Waterways: The Ridenbaugh Canal runs along the southern boundary of this site. Because the centerline of the ditch lies on the property line and is a very large drain, the applicant requests a waiver to UDC 11-3A-6A.3 which requires all irrigation ditches/laterals/canals/drains to be piped. City Council may waive the requirement for large capacity facilities. Fencing: A 6-foot tall open vision fence, having an 11-guage, 2-inch mesh or other construction, equivalent in ability to deter access to the waterway is required along the Ridenbaugh canal unless the drain is improved as a water amenity as set forth in UDC 11-1A-1. Sidewalks: Sidewalks are required to be provided with development in accord with the standards listed in UDC 11-3A-17. Attached sidewalks exist along a portion of E. Copper Point Drive. The applicant shall provide detached sidewalks along the entire E. Copper Point Way frontage of the property, and attached sidewalk along the S. Knapp Ave frontage. The plans shall be revised to show the missing section of sidewalk along E. Copper Point Drive. Utilities: Street lights are required to be installed along public streets adjacent to the development in accord with the City’s adopted standards, specifications and ordinances. All development is required to connect to the City water and sewer system unless otherwise approved by the City Engineer in accord with UDC 11-3A-21. Adequate fire protection shall be required in accord with the appropriate fire district standards. Pressurized Irrigation: An underground pressurized irrigation system is required to be provided for the development in accord with UDC 11-3A-15 as proposed and will be served by the Nampa & Meridian and Settler’s Irrigation Districts. Storm Drainage: An adequate storm drainage system is required in all developments in accord with the City’s adopted standards, specifications, and ordinances, per UDC 11-3A-18. Stormwater is proposed to be retained on-site in seepage beds. In summary, Staff recommends approval of the proposed CUP and PP applications with the conditions included in Exhibit B of this report in accord with the Findings contained in Exhibit C. Meridian City Council Meeting Agenda February 27, 2018 – Page 216 of 301 Exhibit A Harper Ridge Subdivision –CUP, PP H-2017-0151 PAGE 9 X. EXHIBITS A. Drawings/Other 1. Vicinity/Zoning Map 2. Proposed Site Plan (dated: 11/13/2017) 3. Proposed Preliminary Plat (dated: 10/24/2017) 4. Proposed Landscape Plan (dated: 11/07/2017) 5. Proposed Building Elevations & Renderings (dated: 11/13/2017) B. Agency & Department Comments C. Legal Description & Exhibit Map for Annexation & Zoning Boundary D. Required Findings from Unified Development Code Meridian City Council Meeting Agenda February 27, 2018 – Page 217 of 301 Exhibit A Exhibit A Page 1 A. Drawings/Other Exhibit A.1: Zoning Map Meridian City Council Meeting Agenda February 27, 2018 – Page 218 of 301 Exhibit A - 2 - Exhibit A.2: Proposed Site Plan (dated: 11/13/2017) Meridian City Council Meeting Agenda February 27, 2018 – Page 219 of 301 Exhibit A - 3 - Exhibit A.3: Proposed Preliminary Plat (dated: 10/24/2017) Meridian City Council Meeting Agenda February 27, 2018 – Page 220 of 301 Exhibit A - 4 - Exhibit A.4: Proposed Landscape Plan (dated: 11/7/2017) Meridian City Council Meeting Agenda February 27, 2018 – Page 221 of 301 Exhibit A - 5 - Exhibit A.5: Proposed Building Elevations & Renderings Meridian City Council Meeting Agenda February 27, 2018 – Page 222 of 301 Exhibit A - 6 - B. EXHIBIT B - AGENCY & DEPARTMENT COMMENTS 1. PLANNING DIVISION 1.1 Site Specific Conditions of Approval – Preliminary Plat 1.1.1 Development of the site shall substantially comply with the preliminary plat, site plan and building elevations included in Exhibit A, the design standards listed in UDC 11-3A-19 and in the Architectural Standards Manual, and the conditions in this report. 1.1.2 The preliminary plat included in Exhibit A.3, dated October 24, 2017, shall be revised as follows: a. Depict a 6-foot tall open vision fence with an 11-guage, 2-inch mesh or other construction, equivalent in ability to deter access to the waterway (Ridenbaugh Canal); or, improve the drain as a water amenity as set forth in UDC 11-1A, per UDC 11-3A- 6B. b. The applicant shall provide detached sidewalks along the entire E. Copper Point Way frontage of the property, and attached sidewalk along the S. Knapp Ave frontage. The plans shall be revised to show the missing section of sidewalk along E. Copper Point Drive. 1.1.3 The applicant provide an additional ten (10) parking stalls to the site than were presented with the Site Plan labeled 1.2 Site Specific Conditions of Approval – Conditional Use Permit 1.2.1 The developer shall comply with the specific use standards for multi-family developments listed in UDC 11-4-3-27, including but not limited to the following: a. The applicant shall record legally binding documents that state the maintenance and ownership responsibilities for the management of the development, including, but not limited to, structures, parking, common areas, and other development features, per UDC 11-4-3-27G. A recorded copy shall be submitted to the City prior to issuance of Certificate of Occupancy for the first structure within the development. b. Prior to the Planning and Zoning Commission, the applicant shall submit floor plans for the units that demonstrate compliance with UDC 11-4-3-27B.3 which requires a minimum of 80 square feet (s.f.) of private useable open space to be provided for each unit. 1.2.2 With the Certificate of Zoning Compliance, the applicant shall revise the site plan included in Exhibit A.2, dated 10/24/2017, shall be modified as follows: a. Depict a property management office, a maintenance storage area, a central mailbox location with provisions for parcel mail that provides safe pedestrian and/or vehicular access and a directory map of the development at an entrance or convenient location for those entering the development in accord with UDC 11-4-3-27B.7. 1.2.3 The landscape plan included in Exhibit A.4, dated June 20, 2016, shall be revised as follows: a. On the Northwest and west sides of the project, however, there are existing commercial uses that require a 25 foot landscape buffer to be installed per UDC Table 11-2B-3 and because the subject property is zoned C-G, a 25 foot landscape buffer is required along the south side of the project as well. The landscape buffer must be landscaped in accord with the standards listed in UDC 11-3B-9. Additionally, a 20 foot landscape buffer is required along E. Copper Point Drive and a 10-foot landscape buffer is required along S. Knapp Avenue in accord with Meridian City Council Meeting Agenda February 27, 2018 – Page 223 of 301 Exhibit A - 7 - UDC 11-3B-7. Prior to the planning and zoning Commission, the applicant shall submit a revised plan that meets the above mentioned requirements. b. A minimum of 10% (or 1.06 acres) of the area of the site is required to consist of qualified open space in accord with the standards listed in UDC 11-3G-3B in addition to that required by UDC 11-4-3-27 for multi-family developments (.711 acres) for a total of 1.771 acres. In order to meet the requirements of the UDC the applicant shall revise the site plan to meet the requirements of UDC 11-4-3-27. 1.2.4 Prior to the Planning and Zoning Commission hearing, the applicant shall submit the floor plan for the clubhouse to ensure compliance with the UDC requirements for parking. 1.2.5 All fencing shall comply with the standards listed in UDC 11-3A-6 and 11-3A-7. 1.2.6 All storm drainage areas included in the qualified open space calcul ations shall comply with the standards listed in UDC 11-3B-11, Stormwater Integration. 1.2.7 Prior to the Planning and Zoning Commission hearing the applicant shall provide greater detail of the materials proposed for the structures in order to ensure compliance with the City’s Architectural Standards Manual. 1.2.8 All elevations that face E. Copper Point Way shall have landscaping along their foundations that comply with the minimum standards listed in UDC 11-4-3-27E.2. 1.2 General Conditions of Approval 1.2.1 Comply with all bulk, use, and development standards of the applicable district listed in UDC Chapter 2 District regulations. 1.2.2 Comply with the provisions for irrigation ditches, laterals, canals and/or drainage courses, as set forth in UDC 11-3A-6. 1.2.3 Install lighting consistent with the provisions as set forth in UDC 11-3A-11. 1.2.4 Provide a pressurized irrigation system consistent with the standards as set forth in UDC 11-3A- 15, UDC 11-3B-6 and MCC 9-1-28. 1.2.5 Comply with the sidewalk standards as set forth in UDC 11-3A-17. 1.2.6 Install all utilities consistent with the standards as set forth in UDC 11-3A-21 and 11-3B-5J. 1.2.7 Construct all off-street parking areas consistent with the standards as set forth in UDC 11-3B-5I, 11-3B-8C, and Chapter 3 Article C. 1.2.8 Construct the required landscape buffers consistent with the standards as set forth in UDC 11-3B- 7C (streets). 1.2.9 Construct storm water integration facilities that meet the standards as set forth in UDC 11-3B- 11C. 1.2.10 Protect any existing trees on the subject property that are greater than four-inch caliper and/or mitigate for the loss of such trees as set forth in UDC 11-3B-10. 1.2.11 Provide bicycle parking spaces as set forth in UDC 11-3C-6G consistent with the design standards as set forth in UDC 11-3C-5C. 1.2.12 Comply with the outdoor service and equipment area standards as set forth in UDC 11-3A-12. 1.2.13 Construct all required landscape areas used for storm water integration consistent with the standards as set forth in UDC 11-3B-11C. Meridian City Council Meeting Agenda February 27, 2018 – Page 224 of 301 Exhibit A - 8 - 1.2.14 Comply with the structure and site design standards, as set forth in UDC 11-3A-19 and the guidelines set forth in the City of Meridian Standards Manual. 1.2.15 Comply with all provisions of UDC 11-3A-3 with regard to maintaining the clear vision triangle. 1.2.16 Low pressure sodium lighting shall be prohibited as an exterior lighting source on the site. 1.2.17 All fencing constructed on the site shall comply with the standards as set forth in UDC 11-3A-7 and 11-3A-6B as applicable. 1.3 Ongoing Conditions of Approval 1.3.1 The conditional use may only be transferred or modified consistent with the provisions as set forth in UDC 11-5B-6G. The applicant shall contact Planning Division staff regarding any proposed modification and/or transfer of ownership. 1.3.2 The applicant and/or property owner shall have an ongoing obligation to prune all trees to a minimum height of six feet above the ground or sidewalk surface to afford greater visibility of the area. 1.4 Process Conditions of Approval 1.4.1 No signs are approved with this application. Prior to installing any signs on the property, the applicant shall submit a sign permit application consistent with the standards in UDC Chapter 3 Article D and receive approval for such signs. 1.4.2 The conditional use approval shall be null and void if the applicant fails to 1) commence the use within two years as set forth in UDC 11-5B-6F1 or 2) gain approval of a time extension as set forth in UDC 11-5B-6F4. 1.4.3 The preliminary plat approval shall be null and void if the applicant fails to obtain City Engineer signature on a final plat within two (2) years of approval of the preliminary plat; or, obtain approval of a time extension as set forth in UDC 11-6B-7. 1.4.4 The applicant shall submit and obtain approval of a Certificate of Zoning Compliance and Design Review application from the Planning Division, prior to submittal of any building permit application. 1.5 Process Conditions of Approval 1.5.1 No signs are approved with this application. Prior to installing any signs on the property, the applicant shall submit a sign permit application consistent with the standards in UDC Chapter 3 Article D and receive approval for such signs. 1.5.2 The conditional use approval shall be null and void if the applicant fails to 1) commence the use within two years as set forth in UDC 11-5B-6F1 or 2) gain approval of a time extension as set forth in UDC 11-5B-6F4. 1.5.3 The preliminary plat approval shall be null and void if the applicant fails to obtain City Engineer signature on a final plat within two (2) years of approval of the preliminary plat; or, obtain approval of a time extension as set forth in UDC 11-6B-7. 1.5.4 The applicant shall submit and obtain approval of a Certificate of Zoning Compliance and Design Review application from the Planning Division, prior to submittal of any building permit application. 2. PUBLIC WORKS DEPARTMENT Meridian City Council Meeting Agenda February 27, 2018 – Page 225 of 301 Exhibit A - 9 - 2.1 Site Specific Conditions of Approval 2.1.1 A street light plan will need to be included in the final plat application. Street light plan requirements are listed in section 6-7 of the City's Design Standards. A copy of the standards can be found at http://www.meridiancity.org/public_works.aspx?id=272. 2.2 General Conditions of Approval 2.2.1 Applicant shall coordinate water and sewer main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service outside of a public right-of-way. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2.2.2 Per Meridian City Code (MCC), the applicant shall be responsible to install sewer and water mains to and through this development. Applicant may be eligible for a reimbursement agreement for infrastructure enhancement per MCC 8-6-5. 2.2.3 The applicant shall provide easement(s) for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian’s standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement (on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2” x 11” map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted, reviewed, and approved prior to development plan approval. 2.2.4 The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water (MCC 12-13-8.3). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single -point connection to the culinary water system shall be required. If a single-point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to prior to receiving development plan approval. 2.2.5 All existing structures that are required to be removed shall be prior to signature on the final plat by the City Engineer. Any structures that are allowed to remain shall be subject to evaluation and possible reassignment of street addressing to be in compliance with MCC. 2.2.6 All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be tiled per UDC 11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. 2.2.7 Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Engineering Department at (208)898-5500 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources Contact Robert B. Whitney at (208)334-2190. 2.2.8 Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact Central District Health for abandonment procedures and inspections (208)375-5211. Meridian City Council Meeting Agenda February 27, 2018 – Page 226 of 301 Exhibit A - 10 - 2.2.9 Street signs are to be in place, sanitary sewer and water system shall be approved and activated, road base approved by the Ada County Highway District and the Final Plat for this subdivision shall be recorded, prior to applying for building permits. 2.2.10 A letter of credit or cash surety in the amount of 110% will be required for all uncompleted fencing, landscaping, amenities, etc., prior to signature on the final plat. 2.2.11 All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 2.2.12 Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 2.2.13 It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 2.2.14 Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 2.2.15 Developer shall coordinate mailbox locations with the Meridian Post Office. 2.2.16 All grading of the site shall be performed in conformance with MCC 11-12-3H. 2.2.17 Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. 2.2.18 The design engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 2.2.19 The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 2.2.20 At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 2.2.21 A street light plan will need to be included in the civil construction plans. Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street Lighting. A copy of the standards can be found at http://www.meridiancity.org/public_works.aspx?id=272. 2.2.22 The City of Meridian requires that the owner post to the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water and reuse infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 2.2.23 The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, water and reuse infrastructure for duration of two years. This surety will be verified by a line item cost estimate provided by the Meridian City Council Meeting Agenda February 27, 2018 – Page 227 of 301 Exhibit A - 11 - owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-221. 3. POLICE DEPARTMENT 3.1 The Police Department has no comments on this application. 4. FIRE DEPARTMENT 4.1 One and two family dwellings not exceeding 3,600 square feet require a fire-flow of 1,000 gallons per minute for a duration of 2 hours to service the entire project. One and two family dwellings in excess of 3,600 square feet require a minimum fire flow as specified in Appendix B of the International Fire Code. Fire Hydrant spacing shall be provided as required by Appendix C of the International Fire Code. 4.2 Final Approval of the fire hydrant locations shall be by the Meridian Fire Department in accordance with International Fire Code Section (IFC) 508.5.4 as follows: a. Fire hydrants shall have the 4 ½” outlet face the main street or parking lot drive aisle. b. Fire hydrants shall not face a street which does not have addresses on it. c. Fire hydrant markers shall be provided per Public Works specifications. d. Fire Hydrants shall be placed on corners when spacing permits. e. Fire hydrants shall not have any vertical obstructions to outlets within 10’. f. Fire hydrants shall be placed 18” above finished grade to the center of the 4 ½” outlets. g. Fire hydrants shall be provided to meet the requirements of IFC Section 509.5. h. Show all proposed or existing hydrants for all new construction or additions to existing buildings within 1,000 feet of the project. 4.3.1 In accordance with International Fire Code Section 503.2.5 and Appendix D, any roadway greater than 150 feet in length that is not provided with an outlet shall be required to have an approved turn around. Phasing of the project may require a temporary approved turn around on streets greater than 150' in length with no outlet. 4.4 All entrances, internal roads, drive aisles, and alleys shall have a turning radius of 28’ inside and 48’ outside, per International Fire Code Section 503.2.4. 4.5 Provide signage (“No Parking Fire Lane”) for all fire lanes in accordance with International Fire Code Sections 503.4 & D103.6. 4.6 Ensure that all yet undeveloped parcels are maintained free of combustible vegetation as set forth in International Fire Code Section 304.1.2. 4.7 Operational fire hydrants, temporary or permanent street signs, and access roads with an all-weather surface are required to be installed before combustible construction material is brought onto the site, as set forth in International Fire Code Section (IFC) 501.4 and Meridian amendment to IFC 10-4-2J. 4.8 Building setbacks shall be per the International Building Code for one and two story construction. 4.9 Provide a Fire Department Key box entry system for the complex prior to occupancy as set forth in International Fire Code Section 506. 4.10 All portions of the buildings located on this project must be within 150’ of a paved surface as measured around the perimeter of the building as set forth in International Fire Code Section 503.1.1. 4.11 All R-2 occupancies with 3 or more units shall be required to be fire sprinkled as set forth in International Fire Code Section 903.2.8. Meridian City Council Meeting Agenda February 27, 2018 – Page 228 of 301 Exhibit A - 12 - 4.12 Emergency response routes and fire lanes shall not be allowed to have traffic calming devices installed without prior approval of the Fire Code Official. National Fire Protection Standard 1141, Section A5.2.18. 4.12.1 As set forth in International Fire Code Section 504.1, multi-family and commercial projects shall be required to provide an additional sixty inches (60”) wide access point to the building from the fire lane to allow for the movement of manual fire suppression equipment and gurney operations. The unobstructed breaks in the parking stalls shall be provided so that building access is provided in such a manner that the most remote part of a building can be reached with a length of 150' fire hose as measured around the perimeter of the building from the fire lane. Code compliant handicap parking stalls may be included to assist meeting this requirement. Contact the Meridian Fire Department for details. 5. REPUBLIC SERVICES 5.1 Coordinate with Bob Olson, Republic Services (208-345-1265) on the location and design of trash enclosures prior to submittal of the Certificate of Zoning Compliance application. 6. PARKS DEPARTMENT 6.1 The Parks Department did not provide comments for this application. 7. ADA COUNTY HIGHWAY DISTRICT 7.1 Site Specific Conditions of Approval 7.1.1 Construct Copper Point Drive as ½ of a 40-foot street section with vertical curb, gutter, and 7- foot wide attached or 5-foot wide detached sidewalk abutting the site; tying into existing conditions to the east and west. 7.1.2 Provide a permanent right-of-way easement to 2-feet behind back of sidewalk for any public sidewalk placed outside of the dedicated right-of-way. 7.1.3 Repair or replace any deficient or damaged curb, gutter, or sidewalk along Knapp Avenue, abutting the site. 7.1.4 Construct the western driveway as a 25-foot wide driveway, located along the west property line approximately 375-feet west of Cobalt Point Way, and 155-feet east of an existing driveway, in alignment with an existing driveway to the north. 7.1.5 Construct the center driveway as a 46-foot wide driveway with 2, 20-foot wide travel lanes, and a 6-foot wide median, located approximately 325-feet east of Cobalt Point Way and 370-feet west of the eastern driveway. 7.1.6 Construct the eastern driveway as a maximum 36-foot wide driveway, located approximately 270-feet west of Knapp Avenue. 7.1.7 Construct the 3 driveways as curb return type driveways with minimum 30 -foot radii; and pave the driveways their entire width and at least 30-feet into the site beyond the edge of pavement of the roadway. 7.1.8 Payment of impacts fees are due prior to issuance of a building permit. 7.1.9 Comply with all Standard Conditions of Approval. 7.2 Standard Conditions of Approval Meridian City Council Meeting Agenda February 27, 2018 – Page 229 of 301 Exhibit A - 13 - 7.2.1 All proposed irrigation facilities shall be located outside of the ACHD right-of-way (including all easements). Any existing irrigation facilities shall be relocated outside of the ACHD right -of-way (including all easements). 7.2.2 Private Utilities including sewer or water systems are prohibited from being located within the ACHD right-of-way. 7.2.3 In accordance with District policy, 7203.3, the applicant may be required to update any existing non-compliant pedestrian improvements abutting the site to meet current Americans with Disabilities Act (ADA) requirements. The applicant’s engineer should provide documentation of ADA compliance to District Development Review staff for review. 7.2.4 Replace any existing damaged curb, gutter and sidewalk and any that may be damaged during the construction of the proposed development. Contact Construction Services at 387-6280 (with file number) for details. 7.2.5 A license agreement and compliance with the District’s Tree Planter policy is required for all landscaping proposed within ACHD right-of-way or easement areas. 7.2.6 All utility relocation costs associated with improving street frontages abutting the site shall be borne by the developer. 7.2.7 It is the responsibility of the applicant to verify all existing utilities within the right -of-way. The applicant at no cost to ACHD shall repair existing utilities damaged by the applicant. The applicant shall be required to call DIGLINE (1-811-342-1585) at least two full business days prior to breaking ground within ACHD right-of-way. The applicant shall contact ACHD Traffic Operations 387-6190 in the event any ACHD conduits (spare or filled) are compromised during any phase of construction. Utility street cuts in pavement less than five years old are not allowed unless approved in writing by the District. Contact the District’s Utility Coordinator at 387-6258 (with file numbers) for details. 7.2.8 Utility street cuts in pavement less than five years old are not allowed unless approved in writing by the District. Contact the District’s Utility Coordinator at 387-6258 (with file numbers) for details. 7.2.9 All design and construction shall be in accordance with the ACHD Policy Manual, ISPWC Standards and approved supplements, Construction Services procedures and all applicable ACHD Standards unless specifically waived herein. An engineer registered in the State of Idaho shall prepare and certify all improvement plans. 7.2.10 Construction, use and property development shall be in conformance with all applicable requirements of ACHD prior to District approval for occupancy. 7.2.11 No change in the terms and conditions of this approval shall be valid unless they are in writing and signed by the applicant or the applicant’s authorized representative and an authorized representative of ACHD. The burden shall be upon the applicant to obtain written confirmation of any change from ACHD. 7.2.12 If the site plan or use should change in the future, ACHD Planning Review will review the site plan and may require additional improvements to the transportation system at that time. Any change in the planned use of the property which is the subject of this application, shall require the applicant to comply with ACHD Policy and Standard Conditions of Approval in place at that time unless a waiver/variance of the requirements or other legal relief is granted by t he ACHD Commission. Meridian City Council Meeting Agenda February 27, 2018 – Page 230 of 301 Exhibit A - 14 - C. Required Findings from Unified Development Code 1. CONDITIONAL USE PERMIT: The Commission and Council shall review the particular facts and circumstances of each proposed conditional use in terms of the following, and may approve a conditional use permit if they shall find evidence presented at the hearing(s) is adequate to establish: a. That the site is large enough to accommodate the proposed use and meet all the dimensional and development regulations in the district in which the use is located. Commission finds that the site is large enough to accommodate the proposed use and meet the dimensional and development regulations of the C-G zoning district and the specific use standards for multi-family developments. b. That the proposed use will be harmonious with the Meridian Comprehensive Plan and in accord with the requirements of this Title. Commission finds that the proposed multi-family residential use will be harmonious with the Comprehensive Plan if Council determines a “step” down in density is appropriate for this site. The proposed use is in accord with UDC requirements. c. That the design, construction, operation and maintenance will be compatible with other uses in the general neighborhood and with the existing or intended character of the general vicinity and that such use will not adversely change the essential character of the same area. Commission finds that the general design, construction, operation and maintenance of the multi-family use will be compatible with existing residential and commercial uses in the vicinity and with the existing and intended character of the area and will not adversely change the character of the area. The Commission recommends that the Council consider any public testimony that may be presented to determine whether or not the proposal will adversely affect the other properties in the area. d. That the proposed use, if it complies with all conditions of the approval imposed, will not adversely affect other property in the vicinity. Commission finds that the proposed development should not adversely affect other property in the vicinity if the applicant complies with all conditions of approval listed in Exhibit B of this staff report and constructs all improvements and operates the use in accordance with the UDC standards. e. That the proposed use will be served adequately by essential public facilities and services such as highways, streets, schools, parks, police and fire protection, drainage structures, refuse disposal, water, and sewer. Commission finds that sanitary sewer, domestic water and irrigation can be made available to the subject property. Please refer to comments prepared by the Public Works Department, Fire Department, Police Department and other agencies. f. That the proposed use will not create excessive additional costs for public facilities and services and will not be detrimental to the economic welfare of the community. Commission finds that the applicant will pay to extend the sanitary sewer and water mains into the site. No additional capital facility costs are expected from the City. The applicant and/or future property owners will be required to pay impact fees. Meridian City Council Meeting Agenda February 27, 2018 – Page 231 of 301 Exhibit A - 15 - g. That the proposed use will not involve activities or processes, materials, equipment and conditions of operation that will be detrimental to any persons, property or the general welfare by reason of excessive production of traffic, noise, smoke, fumes, glare or odors. Commission finds that the proposed development should not involve activities that will create nuisances that would be detrimental to the general welfare of the surrounding area. Staff recognizes the fact that traffic and noise will increase with the approval of this development; however, whenever undeveloped property is developed, the amount of traffic generation does increase. h. That the proposed use will not result in the destruction, loss or damage of a natural, scenic or historic feature considered to be of major importance. Commission finds that the proposed development will not result in the destruction, loss or damage of any natural feature(s) of major importance. Commission recommends that the Council reference any public testimony that may be presented to determine whether or not the proposed development may destroy or damage a natural or scenic feature(s) of major importance of which Commission is unaware. 2. PRELIMINARY PLAT: In consideration of a preliminary plat, combined preliminary and final plat, or short plat, the decision-making body shall make the following findings: a. The plat is in conformance with the Comprehensive Plan; Commission finds that the proposed plat is in substantial compliance with the adopted Comprehensive Plan in regard to land use, transportation, and circulation. Please see Comprehensive Plan Policies and Goals, Section VII, of the Staff Report for more information. b. Public services are available or can be made available and are adequate to accommodate the proposed development; Commission finds that public services will be provided to the subject property upon development. (See Exhibit B of the Staff Report for more details from public service providers.) c. The plat is in conformance with scheduled public improvements in accord with the City’s capital improvement program; Because City water and sewer and any other utilities will be provided by the developer at their own cost, Commission finds that the subdivision will not require the expenditure of capital improvement funds. d. There is public financial capability of supporting services for the proposed development; Commission recommends the Council rely upon comments from the public service providers (i.e., Police, Fire, ACHD, etc.) to determine this finding. (See Exhibit B for more detail.) e. The development will not be detrimental to the public health, safety or general welfare; and Commission is not aware of any health, safety, or environmental problems associated with the platting of this property that should be brought to the Council’s attention. ACHD Meridian City Council Meeting Agenda February 27, 2018 – Page 232 of 301 Exhibit A - 16 - considers road safety issues in their analysis. Commission recommends that the Council consider any public testimony that may be presented when determining whether or not the proposed subdivision may cause health, safety or environmental problems of which Commission is unaware. f. The development preserves significant natural, scenic or historic features. Commission finds there are no significant natural, scenic or historic features associated with this property that need to be preserved with development of this site. Meridian City Council Meeting Agenda February 27, 2018 – Page 233 of 301 City Council Meeting Meeting Date: February 27, 2018 -............... Agenda Item Number: Project/File Number: H-2018-0010 - --... -------..- -- ---- ---- --.-..-......- .. Item Title: PUBLIC HEARING - GRAMERCY VACATION Gramercy Vacation (H-2018-0010) by Kent Brown located at 1715 S. Wells Avenue Meeting Notes CITY OF MERIDIAN CITY COUNCIL PUBLIC HEARING SIGN -IN SHEET Date: February 27, 2018 Item # Project Number: H-2018-0010 Project Name: GRAMERCY VACATION Please print your name For Against Neutral Do you wish to testify (Y/N) Gramercy (Lot 5, Block 1) Vacation – H-2018-0010 - 1 - STAFF REPORT Hearing Date: February 27, 2018 TO: Mayor and City Council FROM: Josh Beach, Associate Planner (208) 884-5533 SUBJECT: H-2018-0010 – Gramercy (Lot 5, Block 1)Vacation 1. APPLICATION SUMMARY The applicant is requesting approval to vacate a City of Meridian water and sanitary sewer easement located on Lot 5, Block 1 of Gramercy Subdivision No. 1. 2. STAFF RECOMMENDATION Staff recommends approval of the subject vacation application. 3. PROPOSED MOTION Approval After considering all staff, applicant, and public testimony, I move to approve File Number H-2018- 0010, as presented in the staff report for the hearing date on , 2018. Denial After considering all staff, applicant, and public testimony, I move to deny File Number H-2018- 0010, as presented during the hearing on March 6, 2018, for the following reasons: (You should state specific reasons for denial.) Continuance After considering all staff, applicant, and public testimony, I move to continue File Number H-2018- 0010 to the hearing date of (insert continued hearing date here) for the following reason(s): (you should state specific reason(s) for continuance) 4. APPLICATION AND PROPERTY FACTS A. Site Address/Location: The site is located at 1715 S. Wells Avenue, in the NE ¼ of Section 20, Township 3N., Range 1E. B. Applicant: Kent Brown 3161 E. Springwood Drive Meridian, Idaho 83642 C. Owner: R&A Nielson Properties, LLC 2330 Gala St. STE 400 Meridian, ID 83642 D. Applicant's Statement/Justification: Please see applicant’s narrative for this information and the application file for the applicable relinquishment approvals. Meridian City Council Meeting Agenda February 27, 2018 – Page 235 of 301 Gramercy (Lot 5, Block 1) Vacation – H-2018-0010 - 2 - 5. PROCESS FACTS The subject application is a request to vacate a platted easement created with Gramercy Subdivision No. 1. Per Meridian City Code Title 11, Chapter 5, the City Council is the decision making body on this matter. The UDC does not require the site to be posted with a public hearing notice sign. A. Newspaper notifications published on: February 9, 2018 B. Radius notices mailed to properties within 300 feet on: February 2, 2018 6. LAND USE A. Existing Land Use(s): This property is a commercial lot, zoned C-G. B. Character of Surrounding Area and Adjacent Land Use and Zoning: The surrounding area is primarily developed with commercial businesses, zoned C-G. C. History of Previous Actions:  The property was annexed and zoned as Kenai Subdivision (AZ-06-021), granted preliminary plat as Kenai Subdivision (PP-06-019) and granted final plat as Gramercy Subdivision No.1 (FP-06-048).  In 2017, the property received CZC for Eye Site (A-2017-0108)) approval to construct a 4,577 square foot building on the lot. 7. STAFF ANALYSIS The applicant is requesting approval to vacate a City of Meridian water and sanitary sewer easement located on Lot 5, Block 1 of Gramercy Subdivision No. 1 . As noted above, there is a building under construction on the site. With the Certificate of Zoning Compliance, staff required th e applicant to vacate the easement. The applicant has received approval from public works department to vacate the easement in question, and abandon the existing utility stubs per Meridian Public Works Standards. Therefore staff recommends approval to vacate easement as proposed. 8. EXHIBITS A. Drawings 1. Vicinity Map 2. Recorded Plat 3. Approved Site Plan Comment [BP1]: Attach the site plan as an exhibit in the staff report. Thanks! Meridian City Council Meeting Agenda February 27, 2018 – Page 236 of 301 Gramercy (Lot 5, Block 1) Vacation – H-2018-0010 - 3 - A. Drawings 1. Vicinity Map Meridian City Council Meeting Agenda February 27, 2018 – Page 237 of 301 Gramercy (Lot 5, Block 1) Vacation – H-2018-0010 - 4 - 2. Recorded Plat Meridian City Council Meeting Agenda February 27, 2018 – Page 238 of 301 Gramercy (Lot 5, Block 1) Vacation – H-2018-0010 - 5 - Meridian City Council Meeting Agenda February 27, 2018 – Page 239 of 301 Gramercy (Lot 5, Block 1) Vacation – H-2018-0010 - 6 - 3. Approved Site Plan Meridian City Council Meeting Agenda February 27, 2018 – Page 240 of 301 City Council Meeting Meeting Date: February 27, 2018 Agenda Item Number: ................._._................__............_......__.......-_..........--.._..- ------.......... - Project/File Number: H-2017-0095 Item Title: PUBLIC HEARING — LINDER MIXED USE Linder Mixed Use (H-2017-0095) by Trevor Gasser, Located at 5960 N. Linder Road Meetina Notes DWI" CITY OF MERIDIAN CITY COUNCIL PUBLIC HEARING SIGN -IN SHEET Date: February 27, 2018 Project Number: Project Name: Please print your name _Ji )Q1 Item # 9C H-2017-0095 LINDER MIXED USE ForAgainst Neutral Do you wish to testifv (Y/N) Linder Mixed Use – AZ H-2017-0095 PAGE 1 STAFF REPORT Hearing Date: February 27, 2018 Continued from: February 6, 2018) TO: Mayor & City Council FROM: Sonya Allen, Associate City Planner 208-884-5533 Bruce Freckleton, Development Services Manager 208-887-2211 SUBJECT: Linder Mixed Use – AZ (H-2017-0095) Note: At the Commission hearing on October 19th, the Commission voted to continue this project to a subsequent meeting in order for the applicant to revise their development plan to remove the multi-family residential component of the plan. In lieu of multi-family, the Commission suggested other uses such as townhomes, mixed commercial and/or offices. The applicant submitted a revised development plan as requested, the staff report has been updated accordingly and the project has been re-noticed. This application originally included a request for a rezone of 3.36 acres of land from the L-O to the R-15 and C-C zoning districts for the two adjacent properties to the south. Since the Commission hearing on October 19th, the applicant has withdrawn the rezone request.] I. SUMMARY DESCRIPTION OF APPLICANT’S REQUEST The applicant, Trevor Gasser, submitted an application for Annexation and Zoning (AZ) of 5 acres of land with a C-C zoning district. See Section IX of the staff report for more information. II. SUMMARY RECOMMENDATION Staff recommends approval of the proposed AZ application in accord with the conditions of approval in Exhibit B and the Findings of Fact and Conclusions of Law in Exhibit D. The Meridian Planning & Zoning Commission heard these items on October 19, November 16 and December 21, 2017. At the public hearing on December 21st, the Commission moved to recommend approval of the subject AZ request. a. Summary of Commission Public Hearing: i. In favor: Trevor Gasser; Sally Reynolds (read letter from Greg Reynolds) ii. In opposition: None iii. Commenting: None iv. Written testimony: Trevor Gasser, Applicant (response to the staff report); Justin Carpenter, Jeremy Evans, Karen Gallegos, Sally Reynolds and a petition signed by the adjacent homeowner’s opposing the development. v. Staff presenting application: Sonya Allen vi. Other staff commenting on application: None b. Key issue(s) of Public Testimony: i. In favor of the revised plan. c. Key Issues of Discussion by Commission: i. In favor of the revised plan. d. Commission Change(s) to Staff Recommendation: i. Include a requirement for a pedestrian walkway to be provided from the sidewalk along the north/south backage driveway to the entrance of the building proposed on the east side of the site (i.e. the dance studio/event center). Meridian City Council Meeting Agenda February 27, 2018 – Page 242 of 301 Linder Mixed Use – AZ H-2017-0095 PAGE 2 e. Outstanding Issue(s) for City Council: i. None III. PROPOSED MOTION Approval After considering all staff, applicant and public testimony, I move to approve File Number H-2017- 0095, as presented in the staff report for the hearing date of February 27, 2018, with the following modifications: (Add any proposed modifications). Denial After considering all staff, applicant and public testimony, I move to deny File Number H-2017-0095, as presented during the hearing on February 27, 2018, for the following reasons: (You should state specific reasons for denial) Continuance I move to continue File Number H-2017-0095 to the hearing date of (insert continued hearing date here) for the following reason(s): (You should state specific reason(s) for continuance.) IV. APPLICATION AND PROPERTY FACTS A. Site Address/Location: The site is located at 5960 N. Linder Road, in the northwest ¼ of Section 25, Township 4 North, Range 1 West. (Parcel #: S0425233700) B. Owner(s): Archie Douglas Stewart and Kelle Watkins 5960 N. Linder Rd. Meridian, ID 83642 C. Applicant: Trevor Gasser 74 E. 500 S. #200 Bountiful, UT 84010 D. Representative: Trevor Gasser, TMEG Properties, LLC 74 E. 500 S. #200 Bountiful, UT 84010 E. Applicant’s Statement/Justification: Please see applicant’s narrative for this information. V. PROCESS FACTS A. The subject application is for annexation & zoning. A public hearing is required before the Planning & Zoning Commission and City Council on these applications, consistent with Meridian City Code Title 11, Chapter 5. B. Newspaper notifications published on: December 1, 2017 (Commission); January 19 and February 9, 2018 (City Council) C. Radius notices mailed to properties within 300 feet on: November 27, 2017 Commission); February 2, 2018 (City Council) Meridian City Council Meeting Agenda February 27, 2018 – Page 243 of 301 Linder Mixed Use – AZ H-2017-0095 PAGE 3 D. Applicant posted notice on site(s) on: December 9, 2017 (Commission); VI. LAND USE A. Existing Land Use(s) and Zoning: This site consists of one rural residential property with an existing home and accessory outbuildings, zoned RUT in Ada County. B. Character of Surrounding Area and Adjacent Land Use and Zoning: 1. North: Vacant/undeveloped property, zoned RUT in Ada County 2. East: Single-family residential homes in Paramount Subdivision, zoned R-8 3. South: Rural residential property, zoned L-O 4. West: N. Linder Road and single-family residential homes in Lochsa Falls Subdivision, zoned R-8 C. History of Previous Actions: None D. Utilities: 1. Public Works: a. Location of sewer: A sanitary sewer main intended to provide service to the subject site currently exists in S. Linder Road, approximately 575-feet south of the southwest corner of the subject site. b. Location of water: A water main intended to provide service to the subject site currently exists in S. Linder Road. c. Issues or concerns: None E. Physical Features: 1. Canals/Ditches Irrigation: None 2. Hazards: Staff is not aware of any hazards that exist on this property. 3. Flood Plain: This site is not located in the Meridian Floodplain Overlay District. VII. COMPREHENSIVE PLAN POLICIES AND GOALS The subject property is designated Mixed Use – Community (MU-C) on the Future Land Use Map FLUM) contained in the Comprehensive Plan. The purpose of the MU-C designation is to allocate areas where community-serving uses and dwellings are seamlessly integrated into the urban fabric. The intent is to integrate a variety of uses, including residential, and to avoid mainly single-use and strip commercial type buildings. Goods and services in these areas tend to be of the variety that people will mainly travel by car to, but also walk or bike to (up to 3 or 4 miles). Employment opportunities for those living in and around the neighborhood are encouraged. Developments are encouraged to be designed according to the conceptual MU-C plan depicted as Figure 3-3 in the Comprehensive Plan below. Meridian City Council Meeting Agenda February 27, 2018 – Page 244 of 301 Linder Mixed Use – AZ H-2017-0095 PAGE 4 Developments should have a mix of at least 3 land use types [i.e. commercial (includes retail, restaurants, etc.), office, residential, civic (includes public open space, parks, entertainment venues, etc.), and industrial]; residential uses should comprise a minimum of 20% of the development area at densities ranging from 6 to 15 units/acre; non-residential buildings should be proportional to and blend in with adjacent residential buildings; vertically integrated structures are encouraged; supportive and proportional public and/or quasi-public spaces and places including but not limited to parks, plazas, outdoor gathering areas, open space, libraries, and schools that comprise a minimum of 5% of the development area are required. In reviewing development applications, the following items will be considered in all Mixed Use areas: (Staff’s analysis in italics) Residential densities should be a minimum of six dwellings/acre. No residential uses are proposed. Where feasible, higher density and/or multi-family residential development will be encouraged, especially for projects with the potential to serve as employment destination centers and when the project is adjacent to US 20/26, SH-55, SH-16 or SH-69. No residential uses are proposed to develop on this site. At the previous hearing, the Commission directed the applicant to remove the multi-family residential component of the project. A conceptual site plan for the entire mixed-use area should be included in the application. A concept site plan for the site is proposed (see Exhibit A.2). In developments where multiple commercial and/or office buildings are proposed (not residential), the buildings should be arranged to create some form of common, usable area, such as a plaza or green space. The concept plan for the commercial area at the rear of the site includes an outdoor plaza area between the two buildings. The site plan should depict a transitional use and/or landscaped buffering between commercial and existing low- or medium-density residential development. The concept plan depicts a 25-foot wide landscape buffer along the east boundary of the site adjacent to medium density residential uses. A mixed-use project should include at least three types of land uses. Exceptions may be granted for smaller sites on a case-by-case basis. The proposed development consists of commercial retail and indoor arts/entertainment facility uses; because the site is fairly small, staff is not recommending a third land use type is provided. Because this property is part of a larger mixed- Meridian City Council Meeting Agenda February 27, 2018 – Page 245 of 301 Linder Mixed Use – AZ H-2017-0095 PAGE 5 use area, additional land use types should be provided on other properties within the overall designation. Office uses exist to the south. Community-serving facilities such as hospitals, churches, schools, parks, daycares, civic buildings, or public safety facilities are expected in larger mixed-use developments. Because this is a smaller mixed-use development, staff does not recommend these types of facilities are required on this site. A school exists within a ¼ mile to the south of this site; a church exists on the adjacent property to the south(east); and a daycare is anticipated to be constructed on the property to the south(west). Supportive and proportional public and/or quasi-public spaces and places including but not limited to parks, plazas, outdoor gathering areas, open space, libraries, and schools are expected; outdoor seating areas at restaurants do not count. The concept plan depicts an outdoor plaza area between the two buildings on the east end of the development. All mixed-use projects should be directly accessible to neighborhoods within the section by both vehicles and pedestrians. There are no pedestrian or vehicular connections to this site from the adjacent Paramount Subdivision development; vehicular connections are proposed to the north and south with this application. Street sections consistent with the Ada County Highway District Master Street Map are required within the Unified Development Code. No public streets are proposed within this development. Because of the existing small lots within Old Town, development is not subject to the Mixed- Use standards listed herein. The proposed development is not within Old Town. In reviewing development applications, the following items will be considered in MU-C areas: Development should comply with the general guidelines for development in all Mixed-Use areas. See above. All developments should have a mix of at least three land use types. The applicant is only proposing two types of land uses; staff is not recommending a third is provided due to the smaller size of this site and the adjacent office uses to the south which provide a third land use type is nearby. Residential uses should comprise a minimum of 20% of the development area at densities ranging from 6 to 15 units/acre. Residential uses are not proposed with this development; at the Commission’s request, the applicant removed the previously proposed multi-family residential uses. Non-residential buildings should be proportional to and blend in with adjacent residential buildings. Conceptual elevations were submitted for the commercial buildings; final elevations should be consistent with this requirement. Vertically integrated structures are encouraged. No vertically integrated structures are proposed. Unless a structure contains a mix of both residential and office, or residential and commercial land uses, maximum building size should be limited to a 30,000 square-foot building footprint. For community grocery stores, the maximum building size should be limited to a 60,000-square foot building footprint. For the development of public school sites, the maximum building size does not apply. The proposed building footprints of the buildings at the back of the site are below 10,000 square feet; building footprints are not shown on the pads fronting on Linder Road but they should be limited to 30,000 square feet as required. Supportive and proportional public and/or quasi-public spaces and places including but not limited to parks, plazas, outdoor gathering areas, open space, libraries, and schools that Meridian City Council Meeting Agenda February 27, 2018 – Page 246 of 301 Linder Mixed Use – AZ H-2017-0095 PAGE 6 comprise a minimum of 5% of the development area are required. Outdoor seating areas at restaurants do not count towards this requirement. The concept plan depicts an outdoor plaza area for the buildings at the rear of the site; the buildings at the front of the site should also share a public/quasi-public space for the area (i.e. 5%) required. Where the development proposes public and quasi-public uses to support the development above the minimum 5%, the developer may be eligible for additional residential densities and/or an increase to the maximum building footprint. The applicant proposes to develop the front portion of the site along N. Linder Road with commercial retail uses and the rear portion with an indoor arts/entertainment use. Staff finds the following Comprehensive Plan policies to be applicable to this application and apply to the proposed use of this property (staff analysis in italics): Reduce the number of existing access points onto arterial streets by using methods such as cross-access agreements, access management, and frontage/backage roads.” (3.03.02N) A cross-access easement will be required to be provided to adjacent properties to the north and south to reduce access points on Linder Road. Locate small-scale neighborhood commercial areas within planned residential developments as part of the development plan.” (3.05.01E) The concept plan proposes small-scale commercial retail uses adjacent to N. Linder Road and 7,000 and 10,000 square foot buildings at the rear of the site for an indoor arts/entertainment use. Protect existing residential properties from incompatible land use development on adjacent parcels.” (3.06.01F) Single-family homes in Paramount Subdivision exist to the east of this site; a 25’ wide landscape buffer is proposed to assist in buffering the residences from the proposed commercial uses. Develop pathways to connect Meridian with Boise, Nampa, Kuna and Eagle.” (6.01.02C) The City’s multi-use pathway system, a segment of which is proposed along the frontage of this site on N. Linder Road, will eventually connect Meridian with adjacent cities. Require all new and reconstructed parking lots to provide landscaping in internal islands and along streets.” (2.01.04B) Landscaping is required to be provided in accord with UDC standards with development of the site. Require pedestrian access connectors in all new development to link subdivisions together to promote neighborhood connectivity as part of a community pathway system.” (3.03.03B) Staff recommends a walkway is provided along one side of the north/south driveway separating the retail from the arts, entertainment use to enable pedestrian access within the development. Permit new development only where urban services can be reasonably provided at the time of final approval and development is contiguous to the City.” (3.01.01F) This property is contiguous to land that has already been annexed into the City. Urban services can be provided to this property upon development. Meridian City Council Meeting Agenda February 27, 2018 – Page 247 of 301 Linder Mixed Use – AZ H-2017-0095 PAGE 7 Require landscape street buffers for new development along all entryway corridors.” 2.01.02E) A 35-foot wide landscaped street buffer is required along N. Linder Road, an entryway corridor, with development of the site. Consider the adopted COMPASS regional long-range transportation plan in all land-use decisions.” (3.03.02G) See the COMPASS development review letter in the project file. Cluster new community commercial areas on arterials or collectors near residential areas in such a way as to complement adjoining residential areas.” The retail stores are proposed adjacent to N. Linder Road, an arterial street, and an indoor arts/entertainment use is proposed adjacent to the residential neighborhood to the east. VIII. UNIFIED DEVELOPMENT CODE (UDC) A. Purpose Statement of Zoning Districts: Commercial: The purpose of the commercial districts is to provide for the retail and service needs of the community in accord with the Meridian Comprehensive Plan. Six districts are designated which differ in the size and scale of commercial structures accommodated in the district, the scale and mix of allowed commercial uses, and the location of the district in proximity to streets and highways (UDC 11 -2B-1). Allowed uses in the C-C district consist of a larger scale and broader mix of retail, office, and service uses and typically have access to arterial streets or non-residential collector streets. B. Schedule of Use: UDC Table 11-2B-2 lists the principal permitted (P), accessory (A), conditional C), and prohibited (-) uses in the proposed C-C zoning district. Retail stores and indoor arts/entertainment uses are listed as principle permitted uses in the C-C zoning district. Indoor arts/entertainment uses are subject to the specific use standards listed in UDC 11-4-3-2. C. Dimensional Standards: Development of the site should be consistent with the dimensional standards listed in UDC Table 11-2B-3 for the C-C zoning district. D. Landscaping: Landscaping is required within street buffers, parking areas, and buffers to adjoining residential uses in accordance with the standards listed in UDC 11-3B-7C, 11-3B-8C, and 11-3B- 9C respectively. Street buffers and buffers to residential uses are required as set forth in UDC Table 11-2B-3. E. Open Space & Site Amenities: NA F. Off-Street Parking: Off-street parking is required in accord with UDC 11-3C-6B for non- residential uses. G. Structure and Site Design Standards: The proposed commercial structures must comply with the design standards listed in UDC 11-3A-19 and the Architectural Standards Manual. IX. ANALYSIS Analysis of Facts Leading to Staff Recommendation: The applicant proposes to annex & zone 5 acres of land with a C-C zoning district consistent with the FLUM designation of MU-C for this site. The applicant has submitted a conceptual development plan, included in Exhibit A.2, which depicts (2) pad sites that are a little less than an acre each fronting N. Linder Road; a north/south driveway and a 7,000 and a 10,000 square foot building with an outdoor plaza area between the two with associated parking. Meridian City Council Meeting Agenda February 27, 2018 – Page 248 of 301 Linder Mixed Use – AZ H-2017-0095 PAGE 8 Direct access via N. Linder Road is not proposed. However, if in the future when this site develops, if access isn’t available via a north/south backage road paralleling Linder Road, an access via Linder may be needed. In this case, staff recommends it be a temporary access until such time as access is available from the properties to the north and south; at that time, the access would be removed. A cross-access/ingress-egress easement is required to be provided to the properties to the north and south for access to the site and interconnectivity between properties. There are no pedestrian walkways depicted on the concept plan along the north/south backage road that separates the commercial retail uses from the arts/entertainment uses. Staff recommends a walkway is provided on one side of the driveway for safe pedestrian access and connectivity. The applicant has a potential tenant that would like to develop a dance studio and event center for dance recitals and performances on the rear 3+/- acre portion of the site. The applicant also plans to develop the two adjacent properties to the south that front on Linder Road with a childcare facility. Conceptual building elevations were submitted for the commercial structures fronting on Linder Road that depict 1-story buildings with stucco, horizontal siding, and brick/stone veneer accents. Conceptual elevations were also submitted for the event center, which is planned to be at least 2 stories in height, depicting CMU as the primary building material. All structures are required to comply with the design standards listed in UDC 11-3A-19 and in the Architectural Standards Manual. The legal description submitted with the subject application is included in Exhibit C and shows the boundary of the property proposed to be annexed and zoned. The property proposed to be annexed is contiguous to land that has been annexed into the City and is within the Area of City Impact boundary. The City may require a development agreement (DA) in conjunction with an annexation and zoning pursuant to Idaho Code section 67-6511A. In order to ensure the site develops as proposed and recommended by staff with this application, staff recommends a DA is required as a provision of the proposed annexation and zoning application with the provisions included in Exhibit B. X. EXHIBITS A. Drawings/Other 1. Vicinity/Zoning Map 2. Proposed Conceptual Development Plan (dated: 12/7/2017) 3. Proposed Conceptual Building Elevation Photos B. Agency & Department Comments C. Legal Description & Exhibit Map for Annexation & Zoning Boundary D. Required Findings from Unified Development Code Meridian City Council Meeting Agenda February 27, 2018 – Page 249 of 301 Exhibit A.1: Zoning/Aerial Map Meridian City Council Meeting Agenda February 27, 2018 – Page 250 of 301 2 - Exhibit A.2: Proposed Site Plan (dated: 12/7/2017) Meridian City Council Meeting Agenda February 27, 2018 – Page 251 of 301 3 - Exhibit A.3: Proposed Conceptual Building Elevation Photos Commercial Buildings Fronting on Linder Road Meridian City Council Meeting Agenda February 27, 2018 – Page 252 of 301 4 - Event Center Meridian City Council Meeting Agenda February 27, 2018 – Page 253 of 301 5 - EXHIBIT B - AGENCY & DEPARTMENT COMMENTS 1. PLANNING DEPARTMENT 1.1.1 A Development Agreement (DA) is required as a provision of annexation of this property. Prior to approval of the annexation ordinance, a DA shall be entered into between the City of Meridian, the property owner(s) at the time of annexation ordinance adoption, and the developer. Currently, a fee of $303.00 shall be paid by the applicant to the Planning Division prior to commencement of the DA. The DA shall be signed by the property owner and returned to the Planning Division within six (6) months of the City Council granting annexation. The DA shall, at minimum, incorporate the following provisions: a. Future development of the subject property shall be generally consistent with the conceptual site plan, building elevations and provisions contained herein. b. Provide supportive and proportional public and/or quasi-public spaces and places including but not limited to parks, plazas, outdoor gathering areas, open space, libraries, and schools that comprise a minimum of 5% of the development area within the site development area. c. Non-residential buildings should be proportional to and blend in with adjacent residential buildings. d. The existing homes and associated outbuildings shall be removed from the site prior to issuance of any building permits. e. If access isn’t available to this site at the time of development, a temporary access will be allowed via N. Linder Road with approval from the Ada County Highway District. At such time as access from the north and/or south is available, the temporary access shall be removed and the use discontinued. f. The developer shall grant a cross-access/ingress-egress easement to the properties to the north parcel #S0425223010) and south (parcel #S0425233810) in accord with UDC 11-3A-3 and the Comprehensive Plan (action item #3.03.02N). A recorded copy of the easement agreement shall be submitted to the Planning Division with the first Certificate of Zoning Compliance application for the development. g. Future development shall comply with the structure and design standards listed in UDC 11- 3A-19 and in the Architectural Standards Manual (ASM). h. A 10-foot wide segment of the City’s multi-use pathway is required along N. Linder Road in accord with the Pathways Master Plan. Landscaping shall be installed in accord with the standards listed in UDC 11-3B-12C on either side of the pathway. i. Provide a pedestrian pathway connection to the church property at the south boundary of the site. j. Provide a walkway along one side of the north/south backage driveway for safe pedestrian access and connectivity. k. Prior to removing any of the existing trees from the site, the developer/owner shall contact the City Arborist to determine mitigation requirements for any healthy trees 4” caliper and greater that are removed from the site in accord with UDC 11-3B-10C.5. l. The applicant shall submit and obtain approval of a Certificate of Zoning Compliance and Design Review application from the Planning Division, prior to submittal of any building permit applications. m. Prior to the application for any development on the subject site, sanitary sewer and water serviceability will need to be reviewed. This is due to the potential timing of development of Meridian City Council Meeting Agenda February 27, 2018 – Page 254 of 301 6 - adjacent properties and the ability or inability to create loops in the water system and to determine the routing of sanitary sewer. n. Provide a pedestrian walkway from the sidewalk along the north/south backage driveway to the entrance of the building proposed on the east side of the site (i.e. the dance studio/event center). 2. PUBLIC WORKS DEPARTMENT 2.1 The Public Works Department has no comments on this application at this time. 3. POLICE DEPARTMENT 3.1 The Police Department has no comments on this application. 4. FIRE DEPARTMENT 4.1 The Fire Department has no comments at this time. 5. REPUBLIC SERVICES 5.1 Coordinate with Bob Olson, Republic Services (208-345-1265 office, or 208-371-1745 cell; email: ROlson@republicservices.com ) on the location and design of the trash enclosure(s) that includes recycling prior to submittal of the Certificate of Zoning Compliance application. 6. PARKS DEPARTMENT 6.1 The applicant is required to comply with the mitigation standards listed in UDC 11-3B- 10C.5 for any existing trees 4-inch caliper or greater that are removed from the site. Contact Elroy Huff, City Arborist (208-371-1755), prior to removal of any existing trees from the site to determine mitigation requirements. 6.2 Construct a 10-foot wide detached multi-use pathway along the frontage of this site on N. Linder Road in accord with the Pathways Master Plan (Eagle Island pathway). 6.3 Submit a 14-foot wide easement for the multi-use pathway along Linder Road; coordinate the details of the easement with Kim Warren, Pathways Project Manager, 208-888-3579. 7. ADA COUNTY HIGHWAY DISTRICT 7.1 Site Specific Conditions of Approval This application is for annexation and rezone only. Listed below are some of the site specific conditions of approval that the District may identify when it reviews a future development application. The District may add additional site specific conditions of approval when it reviews a specific redevelopment application. 7.1.1 Dedicate additional right-of-way to total 48-feet from the centerline of Linder Road abutting the site. 7.1.2 Provide a road trust deposit in the amount of $16,750.00 to pay for 5-foot wide detached concrete sidewalk to be constructed abutting the site, as part of ACHD’s Linder Road widening project. 7.1.3 Construct one temporary full access driveway onto Linder Road located at the site’s south property line. The driveway is restricted to a maximum width of 36-feet. Construct the driveway as a curb return type driveway with 30-foot radii. Pave the driveway, it’s full width at least 30-feet into the site beyond the edge of Linder Road. The driveway may be restricted in the future as traffic conditions warrant; as determined by ACHD. 7.1.4 Payment of impact fees is due prior to issuance of a building permit. 7.1.5 Comply with all Standard Conditions of Approval. Meridian City Council Meeting Agenda February 27, 2018 – Page 255 of 301 7 - 7.2 Standard Conditions of Approval 7.2.1 All proposed irrigation facilities shall be located outside of the ACHD right-of-way (including all easements). Any existing irrigation facilities shall be relocated outside of the ACHD right -of-way including all easements). 7.2.2 Private Utilities including sewer or water systems are prohibited from being located within the ACHD right-of-way. 7.2.3 In accordance with District policy, 7203.3, the applicant may be required to update any existing non- compliant pedestrian improvements abutting the site to meet current Americans with Disabilities Act ADA) requirements. The applicant’s engineer should provide documentation of ADA compliance to District Development Review staff for review. 7.2.4 Replace any existing damaged curb, gutter and sidewalk and any that may be damaged during the construction of the proposed development. Contact Construction Services at 387-6280 (with file number) for details. 7.2.5 A license agreement and compliance with the District’s Tree Planter policy is required for all landscaping proposed within ACHD right-of-way or easement areas. 7.2.6 All utility relocation costs associated with improving street frontages abutting the site shall be borne by the developer. 7.2.7 It is the responsibility of the applicant to verify all existing utilities within the right -of-way. The applicant at no cost to ACHD shall repair existing utilities damaged by the applicant. The applicant shall be required to call DIGLINE (1-811-342-1585) at least two full business days prior to breaking ground within ACHD right-of-way. The applicant shall contact ACHD Traffic Operations 387-6190 in the event any ACHD conduits (spare or filled) are compromised during any phase of construction. 7.2.8 Utility street cuts in pavement less than five years old are not allowed unless approved in writing by the District. Contact the District’s Utility Coordinator at 387-6258 (with file numbers) for details. 7.2.9 All design and construction shall be in accordance with the ACHD Policy Manual, ISPWC Standards and approved supplements, Construction Services procedures and all applicable ACHD Standards unless specifically waived herein. An engineer registered in the State of Idaho shall prepare and certify all improvement plans. 7.2.10 Construction, use and property development shall be in conformance with all applicable requirements of ACHD prior to District approval for occupancy. 7.2.11 No change in the terms and conditions of this approval shall be valid unless they are in writing and signed by the applicant or the applicant’s authorized representative and an authorized representative of ACHD. 7.2.12 If the site plan or use should change in the future, ACHD Planning Review will review the site plan and may require additional improvements to the transportation system at that time. Any change in the planned use of the property which is the subject of this application, shall require the applicant to comply with ACHD Policy and Standard Conditions of Approval in place at that time unless a waiver/variance of the requirements or other legal relief is granted by the ACHD Commission. Meridian City Council Meeting Agenda February 27, 2018 – Page 256 of 301 8 - Exhibit C: Legal Description & Exhibit Map for Annexation and Zoning Boundary Meridian City Council Meeting Agenda February 27, 2018 – Page 257 of 301 9 - Meridian City Council Meeting Agenda February 27, 2018 – Page 258 of 301 10 - D. Required Findings from Unified Development Code 1. ANNEXATION & ZONING/REZONE (UDC 11-5B-3E) Upon recommendation from the Commission, the Council shall make a full investigation and shall, at the public hearing, review the application. In order to grant an annexation and/or rezone, the Council shall make the following findings: a. The map amendment complies with the applicable provisions of the Comprehensive Plan; The Commission finds that the proposed map amendment to the C-C zoning district and proposed use is consistent with the Comprehensive Plan FLUM designation of MU-C for this site. (See section VII above for more information.) b. The map amendment complies with the regulations outlined for the proposed district, specifically the purpose statement; The Commission finds that the proposed map amendment to the C-C zoning district is consistent with the purpose statement of the commercial district as detailed in Section VIII above. c. The map amendment shall not be materially detrimental to the public health, safety, and welfare; The Commission finds that the proposed zoning amendment will not be detrimental to the public health, safety, or welfare. City utilities will be extended at the expense of the applicant. The Commission recommends that the Council consider any oral or written testimony that may be provided when determining this finding. d. The map amendment shall not result in an adverse impact upon the delivery of services by any political subdivision providing public services within the City including, but not limited to, school districts; and, The Commission finds that the proposed zoning amendment will not result in any adverse impact upon the delivery of services by any political subdivision providing services to this site. e. The annexation is in the best of interest of the City (UDC 11-5B-3.E). The Commission finds the proposed annexation and zoning of this property is in the best interest of the City if the applicant develops the site in accord with the provisions listed in Exhibit B. Meridian City Council Meeting Agenda February 27, 2018 – Page 259 of 301 City Council Meeting Meeting Date: February 27, 2018 Agenda Item Number: Project/File Number: H-2017-0140 Item Title: PUBLIC HEARING — TIMBERLINE SUBDIVISION Timberline Subdivision (H-2017-0140) by Bailey Investments, LLC, Located at 655 and 735 West Victory Road Meetina Notes -tv CITY OF MERIDIAN CITY COUNCIL PUBLIC HEARING SIGN -IN SHEET Date: February 27, 2018 Item # Project Number: Project Name: H-2017-0140 TIMBERLINE Please print your name For Against Neutral Do you wish to testify (Y/N) Exhibit A Timberline Subdivision H-2017-0140 PAGE 1 STAFF REPORT Hearing Date: February 27, 2018 TO: Mayor & City Council FROM: Josh Beach, Associate Planner 208-884-5533 Bruce Freckleton, Development Services Manager 208-887-2211 SUBJECT: Timberline Subdivision – H-2017-0140 I. SUMMARY DESCRIPTION OF APPLICANT’S REQUEST The applicant, Bruce Hessing, Bailey Investments, LLC, has submitted an application for a preliminary plat (PP) consisting of fifty eight (58) building lots and seven (7) common lots in the R-8 zoning district for Timberline Subdivision. II. SUMMARY RECOMMENDATION Staff recommends approval of the proposed PP application with the conditions listed in Exhibit B, based on the Findings of Fact and Conclusions of Law in Exhibit C. The Meridian Planning & Zoning Commission heard these items on November 16, December 21, and January 18 2017. At the public hearing, the Commission moved to recommend approval of the subject [app] and [app] requests. a. Summary of Commission Public Hearing: i. In favor: Penelope Riley (Applicant’s representative) ii. In opposition: Dustin Hilgert, iii. Commenting: Dustin Hilgert iv. Written testimony: Dustin Hilgert v. Staff presenting application: Josh Beach vi. Other staff commenting on application: Bill Parsons b. Key issue(s) of Public Testimony: i. Density of the development ii. Quality of the homers being used as exhibits c. Key Issues of Discussion by Commission: i. Is there sufficient irrigation water for the property? ii. Number and location of amenities. iii. Location of the open space for the development iv. A large portion of the open space will be placed in a temporary turn-around for the project. v. Phasing for the amenities. vi. Getting a crossing across Victory Road with the first phase. vii. Whether or not to stub a road to the southeast of the property. viii. Discussion on requiring a pathway on the south side of the property. d. Commission Change(s) to Staff Recommendation: i. Modify condition 1.1.7 to read s follows: The applicant shall construct a stub sidewalk from the west property line eastward to an alignment with the sidewalk on the east side of Stoddard Road so as to provide a location for safely crossing to the east side of Stoddard from the south side of W. Victory Road. Add condition 1.1.8 to Meridian City Council Meeting Agenda February 27, 2018 – Page 261 of 301 Exhibit A Timberline Subdivision H-2017-0140 PAGE 2 read as follows: The applicant shall construct the entire landscape buffer and sidewalk along W. Victory Road with the first second phase of development. ii. Remove condition 1.1.4. iii. e. Outstanding Issue(s) for City Council: i. None III. PROPOSED MOTION Approval After considering all staff, applicant and public testimony, I move to recommend approval to the City Council of File Number H-2017-0140, as presented in the staff report for the hearing date of December 21, 2017, with the following modifications: (Add any proposed modifications). Denial After considering all staff, applicant and public testimony, I move to recommend denial to the City Council of File Number H-2017-0140, as presented during the hearing on December 21, 2017, for the following reasons: (Add any proposed modifications). Continuance I move to continue File Number H-2017-0140 to the hearing date of (insert continued hearing date here) for the following reason(s): (You should state specific reason(s) for continuance.) IV. APPLICATION AND PROPERTY FACTS A. Site Address/Location: The site is located at 655 and 735 W. Victory Road, in the NE ¼ of Section 25, Township 3 North, Range 1 West. B. Owner/Applicant: Merle and F. Laverne Hansen Trust Connie Tewalt 2338 W. Bounder Bar Drive 735 W. Victory Road Meridian, ID 83646 Meridian, ID 83642 C. Representative: Penelope Riley, Riley Planning Services P. O. Box 405 Boise, ID 83701 D. Applicant's Statement/Justification: Please see applicant’s narrative for this information. V. PROCESS FACTS A. The subject application is a preliminary plat. A public hearing is required before the Planning & Zoning Commission and City Council on this matter a, consistent with Meridian City Code Title 11, Chapter 5. B. Newspaper notifications published on: October 27, 2017 (Commission); February 2, 2018 (Council) C. Radius notices mailed to properties within 300 feet on: October 20, 2017 (Commission); February 2, 2018 (Council) Meridian City Council Meeting Agenda February 27, 2018 – Page 262 of 301 Exhibit A Timberline Subdivision H-2017-0140 PAGE 3 D. Applicant posted notice on site(s) on: October 27, 2017 (Commission); February 16, 2018 (Council) VI. LAND USE A. Existing Land Use(s) and Zoning: The property consists of rural residential property zoned R-8. B. Character of Surrounding Area and Adjacent Land Use and Zoning: 1. North: Single-family homes in the Bear Creek Subdivision, zoned R-8. 2. East: Rural residential property, zoned R-8. 3. South: Single-family residential property in the Kentucky Ridge Estates Subdivision and Biltmore Estates Subdivision, zoned R-4. 4. West: Single-family residential property in the Kentucky Ridge Estates Subdivision, zoned R-4. C. History of Previous Actions: 1. In 2013, the property was annexed and zoned as part of a City initiated annexation from RUT to entirely R-8 (AZ-13-014, DA Instrument # 114007668). D. Utilities: 1. Location of sewer: Sanitary sewer mains intended to provide service to the proposed development currently exist adjacent to the proposed development. 2. Location of water: Water mains intended to provide service to the proposed development currently exist adjacent to the proposed development. 3. Issues or concerns: Applicant shall be required to loop the proposed water system to the existing water mains adjacent to the proposed development. E. Physical Features: 1. Canals/Ditches Irrigation: No major facilities. 2. Hazards: Staff is not aware of any hazards that exist on this property. 3. Flood Plain: This project does not lie within the Meridian Floodplain Overlay District. VII. COMPREHENSIVE PLAN POLICIES AND GOALS This property is designated Medium Density Residential (MDR) on the Comprehensive Plan Future Land Use Map (FLUM). The MDR designation allows smaller lots for residential purposes within City limits. Uses may include single-family homes at densities of 3 to 8 dwelling units (d.u.) per acre. The applicant proposes to develop the site with 58 single-family residential lots and 7 common lots. The gross density of the proposed plat is 3.41 d.u. per acre with a net density of 5.554 d.u. per acre, which falls within the target density of the MDR designation. Staff is of the opinion that the proposed density is appropriate for the area and compatible with adjacent uses and zoning. All adjacent residential uses are zoned R-8 and R-4, and this would be consistent not only with the surrounding neighborhoods, but also with the comprehensive plan. Staff finds the following Comprehensive Plan policies to be applicable to this property and apply to the proposed use (staff analysis in italics): Meridian City Council Meeting Agenda February 27, 2018 – Page 263 of 301 Exhibit A Timberline Subdivision H-2017-0140 PAGE 4 1. “Provide for a wide diversity of housing types (single-family, modular, mobile homes and multi-family arrangements) and choices between ownership and rental dwelling units for all income groups in a variety of locations suitable for residential development.” (3.07.03B) If approved, the proposed single-family dwellings would contribute to the variety of housing types available within the City, consistent with the surrounding residential developments. 2. ”Require usable open space to be incorporated into new residential subdivision pla ts.” (3.07.02A) The applicant has revised the plat since the original proposal and staff has not evaluated the landscaping to ensure compliance with the UDC. At least 10 days prior to the City Council hearing, the applicant shall provide a revised landscape plan to ensure compliance with the UDC. 3. “Require pedestrian access in all new development to link subdivisions together and promote neighborhood connectivity.” (3.07.02C) The preliminary plat shows a five foot sidewalk that would connect the proposed development to the Biltmore Estates Subdivision to the south as well as a detached sidewalk along W. Victory Road in accord with UDC standards. Staff also recommends that the applicant construct a 5-foot detached sidewalk along Victory Road with the first phase of development. 4. “Permit new development only where urban services can be reasonably provided at the time of final approval and development is contiguous to the City.” (3.01.01F) City services are available and will be extended by the developer to the proposed lots upon development of the site in accord with UDC 11-3A-21. 5. “Provide housing options close to employment and shopping centers.” (3.07.02D) Because of its location in close proximity to employment and shopping centers along S. Meridian Road, this property is ideal for additional housing options. 7. “Encourage infill development.” (3.01.02B) The subject property is surrounded by property that has been developed with single family homes. This property has been under-developed for many years and is near existing single- family residential properties which makes it a good candidate for quality infill redevelopment. Based on the above analysis, staff finds that the proposed development is consistent with the Comprehensive Plan and recommends approval. VIII. UNIFIED DEVELOPMENT CODE (UDC) A. Purpose Statement of Zone: Per UDC 11-2A-1, the purpose of the residential districts is to provide for a range of housing opportunities consistent with the Meridian Comprehensive Plan. Residential districts are distinguished by the allowable density of dwelling units per acre and corresponding housing types that can be accommodated within the density range. The medium- high density residential (R-8) district allows a maximum gross density of 8 dwelling units per acre. B. Schedule of Use: Unified Development Code (UDC) Table 11-2A-6 lists the principal permitted (P), accessory (A), conditional (C), and prohibited (-) uses in the R-8 zoning district. Any use not explicitly listed, or listed as a prohibited use is prohibited. The proposed use of the site for single- family detached dwellings is principally permitted use in the R-8 zoning district. Meridian City Council Meeting Agenda February 27, 2018 – Page 264 of 301 Exhibit A Timberline Subdivision H-2017-0140 PAGE 5 C. Dimensional Standards: Development of the site should be consistent with the dimensional standards listed in UDC Tables 11-2A-6 for the R-8 zoning district. D. Landscaping: Street buffer landscaping shall be installed in accordance with the standards listed in UDC Table 11-2A-6 for the R-8 zoning district. E. Off-Street Parking: Off-street parking is required in accord with UDC Table 11-3C-6 for single- family dwellings. IX. ANALYSIS A. Analysis of Facts Leading to Staff Recommendation: Preliminary Plat: The proposed plat consists of fifty-eight (58) building lots and seven (7) common lots on 17.3 acres of land in the R-8 zoning district (see Exhibit A.2). The gross density for the subdivision is 3.41 d.u./acre. The average lot size is 8,490 square feet. All of the proposed lots comply with the dimensional standards of the UDC. The recorded development agreement for the subject property requires 10,000 square foot lots adjacent to the Kentucky Ridge Subdivision. Existing Structures: There are several existing structures on the site that will be demolished as part of this project. Dimensional Standards: Development of this site is required to comply with the dimensional standards listed in UDC 11-2A-6 for the R-8 district. Staff has reviewed the proposed plat and found it to be in compliance with the R-8 dimensional standards. Block Length: The plat is required to comply with the block length standards listed in UDC 11- 6C-3F. Staff has reviewed the proposed plat and found it to be in compliance with the aforementioned standards. Phasing: The phasing plan as presented by the applicant indicates the first phase of the development will come from the south and that the second phase will include the Victory Road frontage. In an effort to ensure that pedestrian connectivity in the area occurs sooner rather than later, staff is requiring the applicant to construct the landscape buffer and sidewalk along W. Victory Road with the first phase of development. Access: Vehicular access is proposed for this site via one access to W. Victory Road and on to the stub street to the south (S. Bear Claw Avenue). The applicant is also proposing two additional stub streets to the parcel to the east that will connect to future development (W. Cumberland Drive and S. Winnipeg Ave.). Streets: The proposed internal streets depicted on the plat are public streets. A total of 50-feet of right-of-way is proposed for the internal streets. Meridian City Council Meeting Agenda February 27, 2018 – Page 265 of 301 Exhibit A Timberline Subdivision H-2017-0140 PAGE 6 Sidewalks: Sidewalks are required along all public streets as set forth in UDC 11-3A-17. The applicant proposes to construct 5-foot wide attached sidewalk along internal streets and a 5-foot detached sidewalk along the entire frontage of W. Victory Road in accord with UDC standards Tree Mitigation: If there are any existing trees on the site that are proposed to be removed, the applicant should contact Elroy Huff, City Arborist, at 888-3579 to schedule an appointment to confirm mitigation requirements prior to removal of any trees on the site. Fencing: Any existing and proposed fencing for the development shall be included on either a site plan or landscape plan and shall comply with the standards listed in UDC 11-3A-6B and 11- 3A-7. Easements: There are several lots that are encumbered by an existing easement. Any existing utility mains crossing this property that are no longer in use or needed, must be abandoned, and any associated easements will need to be released/relinquished. Open Space: A minimum of 10% qualified open space is required to be provided for this development in accord with UDC 11-3G-3A.1. Based on the area of the preliminary plat (17.3 acres), a minimum of 1.73 acres of qualified open space is required to be provided as set forth in UDC 11-3A-3B. Since the application was submitted, the applicant has revised the plat and has not yet submitted a revised landscaping plan with the revised open space calculations. At least 10 days prior to the City Council hearing the applicant shall submit a revised landscape plan to the City to ensure compliance with UDC requirements. Site Amenities: All developments consisting of five acres of more are required to provide a minimum of one site amenity; one additional site amenity is required for each additional 20 acres per UDC 11-3G-3A.2, in accord with the standards listed in UDC 11-3G-3C. Based on the area of the preliminary plat (21.02 acres), a minimum of 2 qualified site amenities are required to be provided. The applicant proposes to provide a tot lot, a half-court basketball court and a section of the City’s regional pathway. A detail of the play equipment for the tot lot should be submitted with the final plat application. Pressurized Irrigation (PI): An underground PI system is required to be provided to each lot in the subdivision as proposed in accord with UDC 11-3A-15. The applicant is proposing to use City’s domestic water as irrigation, however as noted in UDC 11-3A-15.C, the applicant has not provided a waiver of requirements from the irrigation district of proof that they do not have water rights. Use of the City’s domestic water as irrigation shall be a last option in providing irrigation water to a proposed development. Building Elevations: The applicant is proposing to construct single-family detached homes. The applicant has submitted conceptual sample building elevations for future homes in this development, included in Exhibit A.4. Building materials appear to consist of a mix of variety of wood siding, cultured stone and/or masonry with architectural shingles. In accord with the Findings contained in Exhibit C, Staff recommends approval of the proposed preliminary plat request for this site. Staff has included comments and recommended conditions from other City departments in Exhibit B of this report. X. EXHIBITS A. Drawings/Other 1. Vicinity Map 2. Proposed Preliminary Plat (dated: 12/7/17) Meridian City Council Meeting Agenda February 27, 2018 – Page 266 of 301 Exhibit A Timberline Subdivision H-2017-0140 PAGE 7 3. Proposed Landscape Plan (dated: 10/11/17) 3. Conceptual Building Elevations B. Agency & Department Comments/Conditions C. Required Findings from Unified Development Code Meridian City Council Meeting Agenda February 27, 2018 – Page 267 of 301 Exhibit A Timberline Subdivision H-2017-0140 PAGE 9 A. Drawings 1. Vicinity Map Meridian City Council Meeting Agenda February 27, 2018 – Page 268 of 301 Exhibit A Timberline Subdivision H-2017-0140 PAGE 10 2. Proposed Preliminary Plat (dated: 12/7/17) Meridian City Council Meeting Agenda February 27, 2018 – Page 269 of 301 Exhibit A Timberline Subdivision H-2017-0140 PAGE 13 3. Proposed Landscape Plan (dated: 10/11/17) Meridian City Council Meeting Agenda February 27, 2018 – Page 270 of 301 Exhibit A Timberline Subdivision H-2017-0140 PAGE 14 Meridian City Council Meeting Agenda February 27, 2018 – Page 271 of 301 Exhibit A Timberline Subdivision H-2017-0140 PAGE 15 Meridian City Council Meeting Agenda February 27, 2018 – Page 272 of 301 Exhibit A Timberline Subdivision H-2017-0140 PAGE 16 4. Conceptual Building Elevations Meridian City Council Meeting Agenda February 27, 2018 – Page 273 of 301 Exhibit A Timberline Subdivision H-2017-0140 PAGE 17 Meridian City Council Meeting Agenda February 27, 2018 – Page 274 of 301 Exhibit A Timberline Subdivision H-2017-0140 PAGE 18 Meridian City Council Meeting Agenda February 27, 2018 – Page 275 of 301 Exhibit A Timberline Subdivision H-2017-0140 PAGE 19 B. EXHIBIT B - AGENCY & DEPARTMENT COMMENTS/CONDITIONS 1. PLANNING DEPARTMENT 1.1 Site Specific Conditions of Approval 1.1.1 Applicant shall meet all terms of the approved annexation (AZ-13-014, DA Instrument # 114007668). 1.1.2 The preliminary plat included in Exhibit A.2, dated 12/7/17, shall be revised as follows: a. The applicant shall provide a master grading and drainage plan for the site with the first final plat application. 1.1.3 The landscape plan included in Exhibit A.3, dated 9/11/17, shall be revised as follows: a. The applicant shall provide a revised landscape plan prior to the Planning and Zoning Commission hearing. b. At least ten (10) days prior to the City Council hearing, the applicant shall provide a revised landscape plan that provides the required 10% qualified open space and one site amenity as required by UDC 11-3A-3 and 11-3G-3. c.a. The buffer width along W. Victory Road shall be measured from the back of curb per UDC 11-3B-7C.1a(2); or, the ultimate curb location as determined by ACHD if future road widening is anticipated; revise accordingly. d.b. If there are any existing trees on the site that are to be removed, the applicant should contact Elroy Huff, City Arborist, at 888-3579 to schedule an appointment to confirm mitigation requirements prior to removal of any trees on the site. Any existi ng trees proposed to be retained on-site shall be noted on the landscape plan submitted with a final plat application. 1.1.4 Prior to Commission the applicant shall provide a letter from the applicable irrigation district stating that the property does not have water rights or provide a pressurized irrigation system as set forth in UDC 11-3A-15 and 11-3B-6. 1.1.5 Except the public street access to W. Victory Road, direct lot access to W. Victory Road, an arterial street, is prohibited in accord with UDC 11-3A-3. 1.1.6 Future development of this site shall be generally consistent with the preliminary plat and building elevations depicted in Exhibit A and the revisions noted in the staff report. 1.1.7 The applicant shall construct a stub sidewalk from the west property line eastward to an alignment with the sidewalk on the east side of Stoddard Road so as to provide a location for safely crossing to the east side of Stoddard from the south side of W. Victory Road. The applicant shall construct the entire landscape buffer and sidewalk along W. Victory Road with the first phase of development. 1.1.8 The applicant shall construct the entire landscape buffer and sidewalk along W. Victory Road with the first second phase of development. 1.2 General Conditions of Approval 1.2.1 Comply with all bulk, use, and development standards of the R-8 zoning district listed in UDC Table 11-2-A-5. 1.2.2 Comply with all provisions of 11-3A-3 with regard to access to streets. 1.2.3 Comply with the provisions for irrigation ditches, laterals, canals and/or drainage courses, as set forth in UDC 11-3A-6. Meridian City Council Meeting Agenda February 27, 2018 – Page 276 of 301 Exhibit A Timberline Subdivision H-2017-0140 PAGE 20 1.2.4 Provide a pressurized irrigation system consistent with the standards as set forth in UDC 11 -3A- 15, UDC 11-3B-6 and MCC 9-1-28. 1.2.5 Comply with the sidewalk standards as set forth in UDC 11-3A-17. 1.2.6 Install all utilities consistent with the standards as set forth in UDC 11-3A-21 and 11-3B-5J. 1.2.7 Construct the required landscape buffers consistent with the standards as set forth in UDC 11-3B- 7C. 1.2.8 Construct storm water integration facilities that meet the standards as set forth in UDC 11-3B- 11C. 1.2.9 Comply with all subdivision design and improvement standards as set forth in UDC 11-6C-3, including but not limited to cul-de-sacs, driveways, common driveways, easements, blocks, street buffers, and mailbox placement. 1.2.10 Comply with all provisions of UDC 11-3A-3 with regard to maintaining the clear vision triangle. 1.3 Ongoing Conditions of Approval 1.3.1 The applicant and/or assigns shall have the continuing obligation to provide irrigation that meets the standards as set forth in UDC 11-3B-6 and to install and maintain all landscaping as set forth in UDC 11-3B-5, UDC 11-3B-13 and UDC 11-3B-14. 1.3.2 All common open space and site amenities shall be maintained by an owner's association as set forth in UDC 11-3G-3F1. 1.3.3 The project is subject to all current City of Meridian ordinances. 1.3.4 The applicant and/or property owner shall have an ongoing obligation to prune all trees to a minimum height of six feet above the ground or sidewalk surface to afford greater visibility of the area. 1.3.6 The applicant has a continuing obligation to comply with the outdoor lighting provisions as set forth in UDC 11-3A-11. 1.3.7 The applicant and/or property owner shall have an ongoing obligation to maintain all landscaping and constructed features within the clear vision triangle consistent with the standards in UDC 11- 3A-3. 1.4 Process Conditions of Approval 1.4.1 No signs are approved with this application. Prior to installing any signs on the property, the applicant shall submit a sign permit application consistent with the standards in UDC Chapter 3 Article D and receive approval for such signs. 1.4.2 The applicant shall complete all improvements related to public life, safety, and health as set forth in UDC 11-5C-3B. A surety agreement may be accepted for other improvements in accord with UDC 11-5C-3C. 1.4.3 The final plat, and any phase thereof, shall substantially comply with the approved preliminary plat as set forth in UDC 11-6B-3C2. 1.4.4 The applicant shall obtain approval for all successive phases of the preliminary plat within two years of the signature of the City Engineer on the previous final plat as set forth in UDC 11 -6B- 7B (if applicable). Meridian City Council Meeting Agenda February 27, 2018 – Page 277 of 301 Exhibit A Timberline Subdivision H-2017-0140 PAGE 21 1.4.5 The preliminary plat approval shall be null and void if the applicant fails to either 1) obtain the City Engineer signature on a final plat within two years; or, 2) gain approval of a time extension as set forth in UDC 11-6B-7. 1.4.6 Upon installation of the landscaping and prior to inspection by Planning Division staff, the applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A. 2. PUBLIC WORKS DEPARTMENT 2.1 SITE SPECIFIC CONDITIONS OF APPROVAL 2.1.1 Applicant shall be required to extend the 8-inch diameter water main in S. Bearclaw Avenue to the property line, install a fire hydrant, tee and blowoff for future extension to the south in the Biltmore Subdivision. 2.1.3 A street light plan will need to be included in the final plat application. Street light plan requirements are listed in section 6-7 of the City's Design Standards. A copy of the standards can be found at http://www.meridiancity.org/public_works.aspx?id=272 2.1.4 Any existing utility mains crossing this property that are no longer in use or needed, must be abandoned, and any associated easements will need to be released/relinquished. 2.1.5 24/7 Access to all utility mainlines outside of a public right-of-Way must be ensured by, at a minimum, constructing a gravel access roadway per Standard Drawing No. G2 of the City of Meridian Supplemental Specifications to the Idaho Standards for Public Works Construction. 2.2 General Conditions of Approval 2.2.1 Applicant shall coordinate water and sewer main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service outside of a public right-of-way. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2.2.2 Per Meridian City Code (MCC), the applicant shall be responsible to install sewer and water mains to and through this development. Applicant may be eligible for a reimbursement agreement for infrastructure enhancement per MCC 8-6-5. 2.2.3 The applicant shall provide easement(s) for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian’s standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement (on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2” x 11” map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted, reviewed, and approved prior to development plan approval. 2.2.4 The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water (MCC 12-13-8.3). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single -point connection to the culinary water system shall be required. If a single-point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to prior to receiving development plan approval. Meridian City Council Meeting Agenda February 27, 2018 – Page 278 of 301 Exhibit A Timberline Subdivision H-2017-0140 PAGE 22 2.2.5 All existing structures that are required to be removed shall be prior to signature on the final plat by the City Engineer. Any structures that are allowed to remain shall be subject to evaluation and possible reassignment of street addressing to be in compliance with MCC. 2.2.6 All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be tiled per UDC 11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. 2.2.7 Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Engineering Department at (208)898-5500 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources Contact Robert B. Whitney at (208)334-2190. 2.2.8 Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact Central District Health for abandonment procedures and inspections (208)375-5211. 2.2.9 Street signs are to be in place, sanitary sewer and water system shall be approved and activated, road base approved by the Ada County Highway District and the Final Plat for this subdivision shall be recorded, prior to applying for building permits. 2.2.10 A letter of credit or cash surety in the amount of 110% will be required for all uncompleted fencing, landscaping, amenities, etc., prior to signature on the final plat. 2.2.11 All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 2.2.12 Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 2.2.13 It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 2.2.14 Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 2.2.15 Developer shall coordinate mailbox locations with the Meridian Post Office. 2.2.16 All grading of the site shall be performed in conformance with MCC 11-12-3H. 2.2.17 Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. 2.2.18 The design engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 2.2.19 The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. Meridian City Council Meeting Agenda February 27, 2018 – Page 279 of 301 Exhibit A Timberline Subdivision H-2017-0140 PAGE 23 2.2.20 At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 2.2.21 A street light plan will need to be included in the civil construction plans. Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street Lighting. A copy of the standards can be found at http://www.meridiancity.org/public_works.aspx?id=272. 2.2.22 The City of Meridian requires that the owner post to the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water and reuse infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 2.2.23 The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, water and reuse infrastructure for duration of two years. This surety will be verified by a line item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-221. 3. POLICE DEPARTMENT 3.1 The Police Department did not provide comments on this application. 4. FIRE DEPARTMENT 4.1 The Fire Department did not provide comments on this application. 4.2 Final Approval of the fire hydrant locations shall be by the Meridian Fire Department in accordance with International Fire Code Section (IFC) 508.5.4 as follows: a. Fire hydrants shall have the 4 ½” outlet face the main street or parking lot drive aisle. b. Fire hydrants shall not face a street which does not have addresses on it. c. Fire hydrant markers shall be provided per Public Works specifications. d. Fire Hydrants shall be placed on corners when spacing permits. e. Fire hydrants shall not have any vertical obstructions to outlets within 10’. f. Fire hydrants shall be placed 18” above finished grade to the center of the 4 ½” outlets. g. Fire hydrants shall be provided to meet the requirements of IFC Section 509.5. h. Show all proposed or existing hydrants for all new construction or additions to existing buildings within 1,000 feet of the project. 4.3 In accordance with International Fire Code Section 503.2.5 and Appendix D, any roadway greater than 150 feet in length that is not provided with an outlet shall be required to have an approved turn around. Phasing of the project may require a temporary approved turn around on streets greater than 150' in length with no outlet. 4.4 All entrances, internal roads, drive aisles, and alleys shall have a turning radius of 28’ inside and 48’ outside, per International Fire Code Section 503.2.4. 4.5 Provide signage (“No Parking Fire Lane”) for all fire lanes in accordance with International Fire Code Sections 503.4 & D103.6. 4.6 Ensure that all yet undeveloped parcels are maintained free of combustible vegetation as set forth in International Fire Code Section 304.1.2. Meridian City Council Meeting Agenda February 27, 2018 – Page 280 of 301 Exhibit A Timberline Subdivision H-2017-0140 PAGE 24 4.7 Operational fire hydrants, temporary or permanent street signs, and access roads with an all - weather surface are required to be installed before combustible construction material is brought onto the site, as set forth in International Fire Code Section (IFC) 501.4 and Meridian amendment to IFC 10-4-2J. 4.8 To increase emergency access to the site a minimum of two points of access will be required for any portion of the project which serves more than 30 homes, as set forth in International Fire Code Section D107.1. The two entrances should be separated by no less than ½ the diagonal measurement of the full development as set forth in International Fire Code Section D104.3. The applicant shall provide a stub street to the property to the (west/east/north/south). 4.9 The roadways shall be built to Ada County Highway District cross section standards and have a clear driving surface. Streets less than 26’ in width shall have no on-street parking; streets less than 32’ in width shall have parking only on one side. These measurements shall be based on the drivable surface dimension exclusive of shoulders. The overhead clearance shall be a minimum of 13’ 6”. The roadway shall be able to accommodate an imposed load of 75,000 GVW as set forth in International Fire Code Section 503.2.1. and D103.6.1 and D103.6.2. 5. REPUBLIC SERVICES 5.1 Republic Services did not provide comments on this application 6. PARKS DEPARTMENT 6.1 Parks Department has no comments 7. ADA COUNTY HIGHWAY DISTRICT 7.1 Site Specific Conditions of Approval 7.1.1 Dedicate 37-feet of right-of-way from centerline of Victory Road abutting the site; and coordinate with District staff to dedicate sufficient right-of-way from the northwest corner of the site in a rectangular area to accommodate the future single-lane 3-legged roundabout. 7.1.2 Improve Victory Road with 17-feet of pavement from centerline with 3-foot wide gravel shoulder, a borrow ditch, and 5-foot wide detached sidewalk; locate the front face of sidewalk a minimum of 31-feet from centerline of Victory Road abutting the site. 7.1.3 Provide a permanent right-of-way easement for any public sidewalk located outside of the dedicated right-of-way. 7.1.4 Construct Winnipeg Avenue as a 36-foot street section with rolled curb, gutter, and attached 5- foot wide sidewalk within 50-feet of right-of-way. 7.1.5 Construct the entrance of Winnipeg Avenue with 2, 20-foot wide travel lanes, an 11-foot wide median, vertical curb, gutter, and attached 5-foot wide sidewalk within 65-feet of right-of-way. 7.1.6 Construct the remaining internal streets as 33-foot street sections with rolled curb, gutter, and attached 5-foot wide sidewalk within 47-feet of right-of-way. Provide written fire department approval for the reduced street sections with submittal of plan review. 7.1.7 Construct cul-de-sacs with minimum 45-foot turning radius at the terminus of Volunteer Place and Cumberland Drive; and construct a knuckle at the Cumberland/Cumberland Drive intersection. 7.1.8 Construct a new local street, to intersect Victory Road located approximately 475-feet east of Stoddard Road. The intersection location as depicted on the preliminary plat is not approved. Meridian City Council Meeting Agenda February 27, 2018 – Page 281 of 301 Exhibit A Timberline Subdivision H-2017-0140 PAGE 25 7.1.9 Construct all internal local streets to provide a minimum offset of 125-feet from any other street. 7.1.10 Construct a local stub street, Cumberland Drive to the east, located 275-feet south of Victory Road; and install signage at the terminus of the stub street stating that, "THIS ROAD WILL BE EXTENDED IN THE FUTURE”. 7.1.11 Construct a local stub street, Winnipeg Avenue to the east, located approximately 1,230-feet south of Victory Road; and install signage at the terminus of the stub street stating that, "THIS ROAD WILL BE EXTENDED IN THE FUTURE”. 7.1.12 Payment of impacts fees are due prior to issuance of a building permit 7.1.13 Comply with all Standard Conditions of Approval. 7.2 Standard Conditions of Approval 7.2.1 All proposed irrigation facilities shall be located outside of the ACHD right-of-way (including all easements). Any existing irrigation facilities shall be relocated outside of the ACHD right-of-way (including all easements). 7.2.2 Private Utilities including sewer or water systems are prohibited from being located within the ACHD right-of-way. 7.2.3 In accordance with District policy, 7203.3, the applicant may be required to update any existing non-compliant pedestrian improvements abutting the site to meet current Americans with Disabilities Act (ADA) requirements. The applicant’s engineer should provide documentation of ADA compliance to District Development Review staff for review. 7.2.4 Replace any existing damaged curb, gutter and sidewalk and any that may be damaged during the construction of the proposed development. Contact Construction Services at 387-6280 (with file number) for details.All proposed irrigation facilities shall be located outside of the ACHD right- of-way (including all easements). Any existing irrigation facilities shall be relocated outside of the ACHD right-of-way (including all easements). 7.2.5 A license agreement and compliance with the District’s Tree Planter policy is required for all landscaping proposed within ACHD right-of-way or easement areas. 7.2.6 All utility relocation costs associated with improving street frontages abutting the site shal l be borne by the developer. 7.2.7 It is the responsibility of the applicant to verify all existing utilities within the right-of-way. The applicant at no cost to ACHD shall repair existing utilities damaged by the applicant. The applicant shall be required to call DIGLINE (1-811-342-1585) at least two full business days prior to breaking ground within ACHD right-of-way. The applicant shall contact ACHD Traffic Operations 387-6190 in the event any ACHD conduits (spare or filled) are compromised during any phase of construction. 7.2.8 Utility street cuts in pavement less than five years old are not allowed unless approved in writing by the District. Contact the District’s Utility Coordinator at 387-6258 (with file numbers) for details. 7.2.9 All design and construction shall be in accordance with the ACHD Policy Manual, ISPWC Standards and approved supplements, Construction Services procedures and all applicable ACHD Standards unless specifically waived herein. An engineer registered in the State of Idaho shall prepare and certify all improvement plans. Meridian City Council Meeting Agenda February 27, 2018 – Page 282 of 301 Exhibit A Timberline Subdivision H-2017-0140 PAGE 26 7.2.10 Construction, use and property development shall be in conformance with all applicable requirements of ACHD prior to District approval for occupancy. 7.2.11 No change in the terms and conditions of this approval shall be valid unless they are in writing and signed by the applicant or the applicant’s authorized representative and an authorized representative of ACHD. The burden shall be upon the applicant to obtain written confirmation of any change from ACHD. 7.2.12 If the site plan or use should change in the future, ACHD Planning Review will review the site plan and may require additional improvements to the transportation system at that time. Any change in the planned use of the property which is the subject of this application, shall require the applicant to comply with ACHD Policy and Standard Conditions of Approval in place at that time unless a waiver/variance of the requirements or other legal relief is granted by the ACHD Commission. Meridian City Council Meeting Agenda February 27, 2018 – Page 283 of 301 Exhibit A Timberline Subdivision H-2017-0140 PAGE 27 C. Required Findings from Unified Development Code 1. Preliminary Plat Findings: In consideration of a preliminary plat, combined preliminary and final plat, or short plat, the decision-making body shall make the following findings: a. The plat is in conformance with the Comprehensive Plan; Commission finds that the proposed plat is in substantial compliance with the adopted and proposed Comprehensive Plan in regard to design and circulation. Please see Comprehensive Plan Policies and Goals, Section VII, of the Staff Report for more information. b. Public services are available or can be made available and are adequate to accommodate the proposed development; Commission finds that public services will be provided to the subject property upon development. (See Exhibit B of the Staff Report for more details from public service providers.) c. The plat is in conformance with scheduled public improvements in accord with the City’s capital improvement program; Because City water and sewer and any other utilities will be provided by the development at their own cost, Commission finds that the subdivision will not require the expenditure of capital improvement funds. d. There is public financial capability of supporting services for the proposed development; Commission recommends the Council consider comments from the public service providers (i.e., Police, Fire, ACHD, etc.) to determine this finding. (See Exhibit B for more detail.) e. The development will not be detrimental to the public health, safety or general welfare; and Commission is not aware of any health, safety, or environmental problems associated with the platting of this property that should be brought to the Council’s attention. ACHD considers road safety issues in their analysis. Commission recommends that the Council consider any public testimony that may be presented to them when determining whether or not the proposed subdivision may cause health, safety or environmental problems of which Commission is unaware. f. The development preserves significant natural, scenic or historic features. Commission is unaware of any natural, scenic or historic features on this site. Therefore, staff finds that the proposed development will not result in the destruction, loss or damage of any natural, scenic or historic feature(s) of major importance. The Council may consider any public testimony that may be presented to determine whether or not the proposed development may destroy or damage a natural or scenic feature(s) of major importance of which Commission is unaware. Meridian City Council Meeting Agenda February 27, 2018 – Page 284 of 301 City Council Meeting Meeting Date: February 27, 2018 Agenda Item Number: Project/File Number: Item Title: PUBLIC WORKS PRESENTATION Engineering Project Closeout Presentation Meeting Notes Engineering Division FY 2017 Project Closeout Engineering Team Wastewater Projects Clint Dolsby, P.E. - Assistant City Engineer Project Managers & Staff Engineers ▫Jared Hale ▫Kristina Keith, E.I.T. ▫Troy Thrall, P.E. Water Projects Kyle Radek, P.E. – Assistant City Engineer Project Managers & Staff Engineers ▫Brent Blake ▫Dean Stacey ▫Garrick Nelson, P.E. Warren Stewart, P.E - City Engineer Transportation & Utility Al Christy - Coordinator Agenda Project Closeouts FY17 ▫Water Main Extensions ▫Water Supply Projects ▫Wastewater Projects ▫Water and Sewer Main Replacements ▫Streetlight Project ▫Summary Key Accomplishments FY17 Water Main Extensions Completed Projects ▫Four Pressure Reducing Stations ▫Penngrove, Astone to Blowoff ▫Amity, Locust Grove to 610’ E. Water Main Extension – Four Pressure Reducing Stations Total Design Costs Total Construction Costs •Design performed by City •Design Total: $0 •Original Const. Contract: $76.4k •Change Orders: $0 •Additional Work: $0 •Construction Total: $76.4k Total Project Costs: $76.4k Project included: ▫Design and construction of 4 pressure reducing stations Water Main Extensions – Penngrove, Astone to Blowoff Total Design Costs Total Construction Costs •Original Design Contract: $20.7k •Change Orders: $0 •Additional Work: $0 •Design Total: $20.7k •Original Const. Contract: $14k •Change Orders: $0 •Additional Work: $0 •Construction Total: $14k Total Project Costs: $34.7k Project included: ▫Install 116LF of 8” main ▫Created loop connection ▫Improved water services Water Main Extensions – Amity, Locust Grove to 610’ E. Total Design Costs Total Construction Costs •Original Design Contract: $15.9k •Change Orders: $0 •Unused Funds: -$1.1k •Design Total: $14.8k •Original Const. Contract: $86.2k •Change Orders: $4.5k •Additional Work: $0 •Construction Total: $90.7k Total Project Costs: $105.5k Project included: ▫Installed 620LF of 12” main ▫Installed one hydrant ▫Improve water flow Water Supply Projects Projects Completed ▫Well 9 Land Purchase ▫Well 29 ▫Well 30 Well 9 – Land Purchase Total Design Costs Total Construction Costs •Original Design Contract: $0 •Change Orders: $0 •Additional Work: $0 •Design Total: $0 •Original Const. Contract: $57k •Change Orders: $0 •Additional Work: $0 •Construction Total: $57k Total Project Costs: $57k Project included: ▫Purchase 5,700sf of land on the north side of existing lot ▫Relocate utilities ▫Provide utility easements Well 29 - New Water Facility Total Design Costs Total Construction Costs •Original Design Contract: $250k •Change Orders: $0 •Additional Work: $23k •Design Total: $273k •Original Const. Contract: $1.2M •Change Orders: $0 •Additional Work: $19k •Construction Total: $1.22M Total Project Costs: $1.49M Project included: ▫Test Well ▫Production Well ▫New Building Well 30 - New Water Facility Total Design Costs Total Construction Costs •Original Design Contract: $174k •Change Orders: $18k •Additional Work: $0 •Design Total: $192k •Original Const. Contract: $1.11M •Change Orders: $0 •Unused Funds: -$37k •Construction Total: $1.07M Total Project Costs: $1.26M Project included: ▫Test Well ▫Production Well ▫New Building Wastewater Projects Projects Completed ▫WRRF PLC2, PLC3, PLC4 (Post Aeration) and Reuse PLC Upgrades ▫Lift Station SCACA Upgrades, Autumn Faire & Macaile ▫Lift Station Improvements, South Black Cat ▫WRRF Centrate Modifications, Centrate Tanks & PLC Replacement WRRF PLC2, PLC3, PLC4 (Post Aeration) and Reuse PLC Upgrades PLC2 & PLC3 Upgrades Costs Design Contract Total: $97.2k •Additional Work: $6.5k /Change Orders: $0 ▫Programmable Logic Controllers (PLCs) control the SCADA system at the WRRF ▫Project updated PLC hardware & software to City standards Construction Total: $416.7k •Original Construction Contract: $414.8k •Additional Work: $0 •Change Orders:$1.9k PLC4 (Post Aeration) & Reuse PLC Costs Total PLC2 & PLC3 Upgrade Costs: $518.7k Total PLC 4 and Reuse PLC Costs: $273.6k Design Contract Total: $102k •Additional Work: $0 /Change Orders: $0 Construction Total: $176.4k •Original Construction Contract: $174.5k •Additional Work: $0.00 •Change Orders:$1.9k Lift Station SCADA Upgrades, Autumn Faire & Macaile Total Design Costs Total Construction Costs •Original Design Contract: $24.9k •Change Orders: $6.7k •Additional Work: $0 •Design Total: $31.6k •Original Const. Contract: $233.3k •Change Orders: $24.8k •Additional Work: $0 •Construction Total: $258.1k Total Project Costs: $289.7k Project included: ▫Installed new pumps ▫Completed site improvements ▫Added new SCADA control and communication equipment Lift Station Improvements, South Black Cat Total Design Costs Total Construction Costs •Original Design Contract: $67.1k •Change Orders: $6.5k •Additional Work: $0 •Design Total: $73.6k •Original Const. Contract: $430.3k •Change Orders: $28.8k •Additional Work: $0 •Construction Total: $459.1k Total Project Costs: $532.7k Project included: ▫Installed two new high capacity 2,000 gpm pumps ▫Piping and wet well modifications WRRF Centrate Modifications, Tanks & PLC Replacement Total Design Costs Total Construction Costs •Original Design Contract: $206.8k •Change Orders: $0 •Additional Work: $0 •Design Total: $206.8k •Original Const. Contract: $1.35M •Change Orders: $43.6k •Additional Work: $18.6k •Construction Total: $1.41M Total Project Costs: $1.62M Project included: ▫Constructed two below grade concrete tanks (215,000 gallons) ▫Demolished corroded above ground tank ▫Modifications to the centrate pump station Water and Sewer Replacements Projects Completed ▫Sewer Main – E Williams St ▫Sewer Main – NW 1st St ▫Sewer Main – E. Washington/Carlton St ▫Water Main & Five Mile Trunk Relief at 8th St ▫Water & Sewer Main – W. Washington, 4th to 1st ▫Water Main – Heidi Place Sewer Main Replacement- E. Williams Street Total Design Costs Total Construction Costs •Original Design Contract: $11.9k •Change Orders: $0 •Additional Work: $0 •Design Total: $11.9k •Original Const. Contract: $85.7k •Change Orders: $1.7k •Additional Work: $0 •Construction Total: $87.4K Total Costs: $99.3k Project included: ▫Installed 300LF of 8” main ▫Realigned existing services Sewer Main Replacement– NW 1st Street Total Design Costs Total Construction Costs •Original Design Contract: $23.5k •Change Orders: $0 •Unused Funds: -$6.7k •Design Total: $16.8k •Original Const. Contract: $113.5k •Change Orders: $0 •Unused Funds: -$30.3k •Construction Total: $83.2k Total Project Costs: $100k Project included: ▫Installed 823LF of 8” sewer main ▫Installed 520LF of 4” sewer service line Sewer Main Replacement– E. Washington/Carlton St Total Design Costs Total Construction Costs •Original Design Contract: $72.1k •Change Orders: $0 •Unused Funds: -$2.8k •Design Total: $69.3k •Original Const. Contract: $445.2k •Change Orders: $2k •Additional Work: $0 •Construction Total: $447.2k Total Project Costs: $516.5k Project included: ▫Replaced 2,079LF of 8” sewer main ▫Replaced 25 sewer service connections with 2465LF of 4” sewer line Water & Sewer Main – Five mile Trunk Relief & Waterline Replacement at 8th St. Park Total Design Costs Total Construction Costs •Original Design Contract: $30.5k •Change Orders: $0 •Additional Work: $39k •Design Total: $69.4k •Original Const. Contract: $868.4k •Change Orders: $9.2k •Additional Work: $169.7k •Construction Total: $1.05M Total Project Costs: $1.12M Project included: ▫Installed 1500LF of 30” of sewer trunk ▫Installed 1400LF 12” sewer main ▫Installed 640LF of 10” and 770LF of 8” water main Water & Sewer Main Replacement – W. Washington, 4th-1st Total Design Costs Total Construction Costs •Original Design Contract: $58.9k •Change Orders: $0 •Additional Work: $12k •Design Total: $70.9k •Original Const. Contract: $602.7k •Change Orders: $4.8k •Unused Funds: -$3.5k •Construction Total: $604.1k Total Project Costs: $675k Project included: ▫Replaced 1600LF of 8” sewer main ▫Rerouted and replaced 26 service lines ▫Replaced 500LF of water main ▫Replaced 4 water services Water Main Replacement– Heidi Place Total Design Costs Total Construction Costs •Original Design Contract: $10.9k •Change Orders: $0 •Unused Funds: -$2.3k •Design Total: $8.6k •Original Const. Contract: $138.3k •Change Orders: $0 •Unused Funds: -$600 •Construction Total: $137.7k Total Project Costs: $146.3k Project Included: ▫Increase Fire Flow and Improve Service ▫Replaced 415LF of 6” Water Main with 8” Water Main ▫New Meters, One New Hydrant ▫Three new Main Valves Streetlight Project Completed Intersection Improvements Phase 1 ▫Installed 5 new LED streetlights ▫Improve deficient lighting for the safety of residents ▫Benefits 5 separate neighborhoods Design Contract Costs: $0 Fixtures/Poles Costs: $3.9k Construction Costs: $17.3k Project Costs Total Project Costs: $21.2k Combined Cost Growth: $358k Original Contract Totals: $8.6M Final Contract Totals: $8.9M Number of Projects: 18 Cost Growth: 4% FY17 Project Summary Design Cost: 14% Key Accomplishments ▫South Meridian Projects under construction ▫Source Water Protection efforts ▫Specifications updated ▫Public Works Week ▫Dream Big Movie event ▫WWTP Capacity Expansion projects - on schedule ▫NPDES permit ▫Snowmageddon 2017 ▫Production Wells 29 & 30 ▫Sewer Master Plan Update Questions? City of Meridian Cost Growth Comparison 4% Net 2017 6.8% Net 2016 4.4% Net 2015 Industry Standards for Construction Cost Growth Less than 5% increase on a project is Very Good Less than 10% increase on a project is considered Acceptable City Council Meeting Meeting Date: February 27, 2018 Agenda Item Number: 10 Project/File Number: Item Title: COMMUNITY DEVELOPMENT — OPPORTUNITY ZONES Opportunity Zones are a new community investment mechanism created by the Tax Cut and Jobs Act that provides new tax incentives for private investors to invest in particular designated lower income census tracts in each state to help inject capital into areas that have defined and prioritized needs. Opportunity Zones are designated by the US Department of the Treasury after nominations are submitted by each state's governors. The Idaho Governor's Office has deferred to the Idaho Department of Commerce to take applications from communities of potential census tracts that the Governor can nominate and send to the Treasury for review and designation. Not a lot of information is known yet about what this funding mechanism will look like or what kinds of projects or outcomes will come about, but the City of Meridian will be applying for Opportunity Zone nominations for each of its eligible two eligible census tracts (surrounding the Downtown core). This presentation is to inform council about the Opportunity Zone opportunity and the Community Development Department's work to have this designation in our community. Meetinq Notes N Opportunity Zones in Meridian Information and Processes Community Development Department What Opportunity Zones are •Federally organized community investment mechanism •Tax Cut and Jobs Act of 2017 •Provides tax credits and incentives for private investment organizations in particular areas •Federally designated areas for focused investment •Focused on low-income areas in each state •Poverty rate of 20% of more and/or household income of 80% or less of area median income •Local tool for investment that should be leveraged with other funding streams What Opportunity Zones are NOT Government-run or overseen program Focused on short-term investments, profits, or growth Project- or program-based Grants or any kind of clearly-structured program Guaranteed investments for a particular area Typical economic development incentives Capped or limited by the amount of capital that can be invested How do we get Opportunity Zones in Meridian? Tax Cuts & Jobs Act Community Development Department Idaho Department of Commerce Idaho Governor’s Office US Department of the Treasury December 2017 Jan/Feb 2018 March 2018 March 2018 Spring/Summer 2018 Eligible Census Tracts State of Idaho Eligible Census Tracts Treasure Valley Ada County Eligible Census Tracts City of Meridian Application for Opportunity Zone Nominations •Collected by Department of Commerce (by March 2nd) •Decided by Governor’s Economic Advisory Council (by March 22nd) •Priorities include areas with: •Industrial zoning •Shovel-ready projects •Good, current infrastructure •Current, focused economic development needs, projects, and plans •Probability of actual and impactful investment •Probability of job growth and positive financial impacts on area’s household •An “Eligible Low-Income” classification (as opposed to an “Eligible Contiguous” classification) Next Steps •Submit application •By Friday, March 2nd •Wait for Governor’s decision •March 22nd, 2018 •Wait for federal designation and program rules •Spring/Summer 2018 •Attract Investors (if designated) •Summer 2018 - ??? Questions? City Council Meeting Meeting Date: February 27, 2018 Agenda Item Number: 10 Project/File Number: Item Title: COMMUNITY DEVELOPMENT Transportation Priorities Meetina Notes (�irE IDIAN =--- February 27, 2018 Sarah Baker Commission President Ada County Highway District 3775 Adams Street Garden City, ID 83714 RE: 2019-2023 Integrated Five -Year Work Plan Dear Commissioner Baker: Mayor Tammy de Weerd City Council Members: Joe Borton Genesis Milam Ty Palmer Luke Cavener Treg Bernt Anne Little Roberts The City of Meridian appreciates the opportunity to submit the attached lists of transportation projects for consideration in the ACHD 2019-2023 Integrated Five -Year Work Plan (IFYWP). The City is thankful for ACHD staff attendance at both the Meridian Transportation Commission and City Council meetings, for the questions they have answered, and for generally assisting the City as we navigate through your programming process. With this assistance the City has been able to develop a greater understanding of all the work that goes into programming and budgeting for roadway, intersection and Community Program projects. While we understand that congestion, safety and ultimately cost -benefit dominate the process, the City's priorities also reflect areas of our community where we are currently experiencing and anticipate eminent growth. For 2018, our priority lists represent the technical merits, the reality of where roadway and intersection projects are needed today, and in the near future, as well as an effort to complete priority corridors and not necessarily a mile -by -mile approach to road improvements. A few key projects we'd like to highlight this year: Locust Grove, Linder and Ten Mile roads. These key north -south corridors are currently under -built, but once reconstructed will help motorists, pedestrians, and cyclists alike: Regarding Locust Grove, the City requests ACHD evaluate if this corridor should ultimately be a 5 -lane facility south of Victory Road. Over time, the City envisions pretty intense land uses along the corridor and wants to make sure enough right-of-way is being preserved for the future. We appreciate ACHD's efforts to date to design improvements to Linder Road, south of Chinden Boulevard. We applaud ACHD looking to advance the Ustick to McMillan segment to correspond with the Cayuse Creek to Chinden construction in 2019. Finally, regarding Ten Mile, a priority corridor, we appreciate the investment made to -date, and want to encourage ACHD to move toward completing this corridor between Chinden and I-84. We'd like to thank ACHD for completing the Ustick, Locust Grove to Linder projects this last year as well as the Franklin Road corridor through the Black Cat intersection. These major east - west streets are already being enjoyed by our community. In addition to its regional significance, The Honorable Sarah Baker Page 2 the Pine Avenue, Locust Grove to Meridian project also has direct impacts on access into the City of Meridian's Downtown and it connects directly to the City's growing pathway network. While the short-term inconveniences of dealing with construction zones are not enjoyable, the long-term benefits of having a fully -improved Pine Avenue will be valuable for all users. Thank you for constructing this project this year. Meridian realizes that revenue sources are limited, and would like to come alongside the District as you explore additional ways to address both the need for roadway capacity improvements and maintenance projects into the future. The City strongly believes the attached prioritized lists are not a wish -list of niceties but rather an identification of Meridian's most -needed transportation system projects. Our priorities represent our attempt to hold true to previous IFYWP submissions and identify areas where investments, both immediate and long-term, can have a meaningful impact not just in Meridian, but for motorists in the Treasure Valley. Please communicate with Caleb Hood, 884-5533, with any questions or issue that may arise regarding the City's lists of priority projects. Thank you for your time and consideration of our priority requests. Mayor Attachments: City of Meridian 2018 Roadways, Intersections and Community Development Priorities ; ; ; ; ; ;;;; ; ; ; ; ; ; ; ; ; ; ; ; ; ;; ; ; ; ; ;; ; ; ; CHE RRY VICT OR Y T E N M I L E M E R I D I A N PI N E LAK E HAZ EL F R A N K L I N M A I N CHINDEN USTICK MC MILLAN COLUMBIA A MI T Y C L O V E R D A L E S T A R O V E R L A N D E A G L E M C D E R M O T T B L A C K C A T L I N D E R §¨¦84 £¤16 £¤26 ¬«69 ¬«55 §¨¦84 §¨¦84 3 6 21 22 32 25262728 30 3334 35 46 47 48 49 50 51 52 53 54 55 4356 57 58 2 1 13 4 5 9 12 10 7 11 14 8 16 17 18 19 20 15 23 24 31 36 37 383940 41 42 44 45 59 60 29 2018 Roadway & Intersection Priorities [Legend Area of Impact Future Roads Project Type Intersection ;Street Print Date: 1/8/2018 0 1 20.5 Miles The information shown on this map is compiled from various sourcesand is subject to constant revision. The City of Meridian makes nowarranty or guarantee as to the content, accuracy, timeliness, orcompleteness of any of the data provided, and assumes no legalresponsibility for the information contained on this map. 1 Memo TO: Mayor Tammy de Weerd City Council Members CC: City Clerk FROM: Caleb Hood, Planning Division Manager RE: Transportation Projects Update, February 2018 February 13, 2018 City Council Workshop ------------------------------------------------------------------------------------------------------------------------- Below is a summary/update on some of the transportation and roadway projects City Staff has been involved with recently. This is not an exhaustive list, but rather highlights some of the more important activities that have recently transpired (or are about to occur) in the transportation realm. Staff will be at the February 13 th workshop to discuss some of these topics in more detail. Please feel free to contact staff should you have any comments, concerns, or questions on any of these projects. Newer and/or significant information is in BOLD . KEY ACHD PROJECTS: Franklin, Black Cat to Ten Mile Road: This is a Federal Aid project, programmed for construction in 2016-2017 with the Franklin/Black Cat intersection. The project will widen Franklin to five lanes including curb, gutter and sidewalks. Low-impact storm drain techniques are being used. As part of the scoping of this project, the City requested detached sidewalks, a center median, lighting, and reclaimed water. Estimated cost is $7.5M. Project was deemed substantially complete on November 1 st . Ustick Corridor: ACHD is working on improving the Ustick corridor and currently has construction underway at the Ustick/Meridian intersection, and roadway widening projects for the segments between Locust Grove and Meridian and Meridian to Linder. ACHD has grouped these three projects together and will be working on them all systematically. Knife River is the contractor. Work began on September 26th . Project deemed substantially complete on November 2 nd . Pine Ave, Meridian to Locust Grove: This project, to improve Pine between Meridian Road and Locust Grove, is in construction. The City and MDC are partnering with ACHD to ensure the design and construction of Pine Avenue is consistent with the communities’ needs. Because Meridian Public Works is planning to do sewer improvements in Pine, the roadway between Main and E. 6 th will be re-built. Establishing a Cost Share Agreement with ACHD and a project agreement between the City and MDC was approved in September. Knife River is the contractor. Contract amount is $5.5M. Pine is closed from Locust Grove to Meridian Road. The milling of the asphalt is complete. Water and power are being worked on currently. Project should be complete in September. Cherry Lane, Linder to Meridian Road Lighting: Using federal funds, ACHD is installing roadway lighting for approximately one mile of Cherry Lane. The City is providing a local match. Quality Electric, Inc. is the contractor; notice to proceed was August 27, 2017. The contractor is currently installing the lights; lane restrictions are in effect. Project to be completed before June 2018 at a cost of $340K. E. 3 rd Street Extension: When ACHD adopted the 2014-2018 Integrated Five Year Work Plan, E. 3 rd Street, from Carlton to Fairview, was listed as a project in the Economic Development Program. This project was split into two phases by ACHD – north (phase 2) and south (phase 1) of Carlton. In the adopted ACHD 2018-2022 IFYWP, phase 1, between Franklin and Carlton, is in PD. Meridian Road, Cherry to Ustick: Project includes widening Meridian Road to 5 lanes with curb, gutter, sidewalk and bike lanes. Design is underway. Construction is planned for 2020 in the ACHD adopted IFYWP at a cost of $4.3M. Appraisals began in July; right-of-way acquisition is planned for 2018. Linder Road, Franklin to Pine: Project includes the widening of Linder Road to 5 lanes with curb, gutter, sidewalk and bike lanes. Project includes upgrade of the railroad crossing and a safe routes to school request; attached sidewalks are being designed. Construction is planned for 2020 to correspond with the upgraded railroad crossing ITD plans to do that year. Cost of $1.5M. Project is in right-of-way acquisition phase. Linder Road, Ustick to McMillan: Widen Linder to 5 lanes with curb, gutter, sidewalk and bike lanes. Construction is planned for 2021 in IFYWP at a cost of $3.5M. Project is designed. Public Involvement Meetings (PIM) held on May 1 st and August 31 st . Based on comments, pedestrian signal at Monument Drive may eventually become full signal. This project is shown for construction in 2021 in the adopted 2018-2022 IFYWP. ACHD is looking to advance construction of this project up to 2019. Linder Road, Cayuse Creek Drive to Chinden: Widen the remaining portions of Linder to 5 lanes with curb, gutter, sidewalk and bike lanes. Construction was planned for 2020 at a cost of $653,000. Currently in design phase and tracking with Linder, Ustick to McMillan project. This project has advanced to construction (CN) to 2019 in the adopted 2018-2022 IFYWP. Ten Mile Road, McMillan to Chinden: Widen Ten Mile to 5 lanes with curb, gutter, sidewalk and bike lanes. Design will be done with in-house, ACHD resources, beginning in 2018. Right-of-way acquisition is in 2020 and construction is planned for 2022 in the adopted 2018-2022 IFYWP with a cost of $3.5M. Project kick-off meeting held November 30 th . ACHD is looking to advance construction of this project up to 2020. Ten Mile Road, Ustick to McMillan: Widen Ten Mile to 5 lanes with curb, gutter, sidewalk and bike lanes. Project includes 2 bridges. Design is in 2018, right-of-way acquisition in 2019, and construction is planned for 2021 in the adopted 2018-2022 IFYWP with a cost of $5.7M. Eagle Road, Amity to Victory: Widen to 5 lanes with curb, gutter, sidewalk and bike lanes. Design will be done with in-house, ACHD resources, beginning in 2018. Construction is planned for 2020 in the adopted 2018-2022 IFYWP with a cost of $4.5M. Project kick-off meeting held on February 8 th . Eagle Road/Amity Roundabout: ACHD has entered into a Cooperative Development Agreement (CDA) with Albertsons to reconstruct the Eagle/Amity Roundabout. These improvements include full improvements, curb, gutter, and sidewalk on their frontages of both roads in addition in re-building the RAB with two-lanes on each leg. That project is expected to begin construction in the next few months. NOTE: There is insufficient right-of-way on Amity west of Eagle to allow the striping of the bike lane on the north side of the road, so it will only be the two travel lanes westbound, the center turn lane, and one eastbound travel lane until ACHD can program a project there in the future and widen to the south. The west side of Eagle Road will be fully improved including the bike lane. Eagle Road, Lake Hazel to Amity: Widen to 5 lanes with curb, gutter, sidewalk and bike lanes. Design will be done in 2022. Construction is in PD in the adopted 2018-2022 IFYWP with a cost of $3.4M. Lake Hazel Road, Eagle to Cloverdale: Widen to 5 lanes with curb, gutter, sidewalk and bike lanes. Design will be done in 2022. Construction is in PD in the adopted 2018-2022 IFYWP with a total cost of $2.3M. Locust Grove Road, Victory to Overland: Widen to 5 lanes with curb, gutter, sidewalk and bike lanes. Design will be done in 2022. Construction is in PD in the adopted 2018-2022 IFYWP with a cost of $4.07M. Locust Grove Road, Fairview to Ustick: Widen to 5 lanes with curb, gutter, sidewalk and bike lanes. Design will be done in 2022 ($365K); construction is in PD in the adopted 2018- 2022 IFYWP with a cost of $3.325M ($4M total cost). Fairview/Locust Grove Signal: Widen intersection to 8 lanes on Fairview and 7 lanes on Locust Grove, including curb, gutter, sidewalk and bike lanes. Design in 2020, right-of-way acquisition in 2021, and construction in 2022 in adopted IFYWP with a cost of $6.457M. Victory/Locust Grove Roundabout: Construct a multi-lane roundabout. Design is in 2019, right-of-way acquisition in 2020, and construction is planned for 2021 in the adopted 2018- 2022 IFYWP with a cost of $1.25M. Ten Mile/Amity Intersection: A traffic study was finished by Six Mile Engineering in April. ACHD is proceeding with design and ROW. Design will take place in FY17/FY18 with ROW programmed for FY18/19. A dual-lane roundabout will be the ultimate build-out condition of the intersection. Initially though, a single-lane roundabout will be constructed; designed for easy expansion to a dual-lane. This project is shown for construction in 2022 in the adopted 2018-2022 IFYWP. ITD PROJECTS SH-55 (Eagle Road): Design work is complete to add an additional northbound and southbound lane to Eagle Road, between River Valley and I-84. The northbound lane between Franklin and Fairview was complete spring of 2017. CenterCal plans to construct the additional southbound lane in 2022 through the STAR program. US 20/26: A Strategic Initiatives Project to widen Chinden to 4-lanes between Locust Grove and Eagle is in the ITIP for construction in 2021. ITD and ACHD are coordinating intersection improvements at Locust Grove/Chinden as well. On September 21st, the ITD Board approved the FY18-2024 ITIP (this is the first year for a 7-year Program). The ITIP contains segments of US 20/26, from Eagle Road to Star Road – 7 miles! On October 30th, the Federal Highway Administration (FHWA) determined that the US 20/26 EA will have no significant impact on the human or natural environment (FONSI). This finding allows the improvements, and mitigation, on the corridor to proceed. A kick-off meeting was held at ITD District 3 on December 5th , for the Locust Grove to Eagle segment; Parametrix is doing the design for ITD. The cities of Eagle, Boise and Meridian all impacted. City, ITD and ACHD staff are coordinating with a couple of developers on the potential to accelerate improvements between Locust Grove and SH-16, through a STAR(s) agreement(s). Interstate 84: This project is for the Nampa segment of the Interstate between Karcher Underpass and Franklin Boulevard. The project includes replacement and widening of a canal structure at Mason Creek, replacement and expansion of two bridges that cross over the UPRR and a canal, widening I-84 to three lanes with an additional auxiliary lane between Franklin and Northside Boulevards, and improving the two interchanges. This corridor is listed as the number one priority in the regional long-range transportation plan. In April, the ITD Board voted to use additional GARVEE bonding authority for this project. A FY2017-2021 STIP/TIP amendment added $150M to the program for this project. SH-16: During the December 14 th ITD Board meeting, the Board approved $6M to design SH-16 between US 20/26 and I-84 in 2018. COMPASS held a public comment period in January as part of a TIP amendment process. The COMPASS Board is scheduled to act on a TIP amendment during their February 26 th meeting. In advance of that meeting, Staff recommends the City send a letter in support of this project to COMPASS. Staff will bring a draft letter to the February 13 th workshop. PATHWAYS Rail with Trail: In the fall of 2012, the City applied for an $85,000 grant to study the Rail with Trail (RWT) pathway crossing of streets (7 crossings; Black Cat to Locust Grove). Currently, there is $511,000 in PD for pathway construction in the Regional Transportation Improvement Plan (TIP). This project was recently delayed as there are additional environmental and right-of-way impacts. Five Mile Creek Pathway: The City applied for a COMPASS grant to design and construct a portion of the Five Mile Creek pathway near the wastewater recovery facility. Parametrix has prepared the project development report which should be available on the COMPASS website in the near future. This project has advanced from PD to CN in 2022 at a cost of $395K in the TIP. MDC / OTHER PROJECTS Harvest Lifestyle Service: A public transit service focusing on seniors and persons with disabilities has been operating since December 2016. This Lifestyle Service concept, which includes two service zones, was presented to the Council in July of 2016. The Council agreed to help with start-up costs and try the service for FY17. The service is operated by Harvest Church. Transit: Valley Regional Transit (VRT) is in the process of updating ValleyConnect, VRT’s six-year capital and service plan. ValleyConnect 2.0 will guide future VRT activities and be used to help coordinate VRT activities, funding as well as with community stakeholders. ValleyConnect 2.0 was approved by the VRT Board for release for public comment in January. VRT staff will present on this topic during the March 13 th , City Council workshop and look for Council feedback on the plan. Eagle Road Signal Equipment Upgrades: In 2018, ITD plans to install upgraded signal controllers and radar detection at intersections along the corridor. ACHD has Signal Performance Measure software that provides a visual display of traffic data to aid in signal timing and maintenance. This is a $463,000 project. Eagle Road Bike/Ped Project Development: COMPASS has contracted with Keller Associates to further develop a bicycle and pedestrian plan for the corridor. The boundaries of the project are Overland and Chinden. Reports for the four highest ranking segments have been completed. Earlier this year, City Staff submitted a Phase II application to COMPASS seeking funding for design and construction of this project. In the 2018-2022 TIP there is $700K programmed in PD for CN of the first segment, Franklin to Pine. Meridian Transportation Commission: David Ballard, the Chair of the Meridian Transportation Commission will present the Commission’s 2017 Annual Report during the February 27 st City Council meeting. Speed Limits: The Meridian Transportation Commission (TC) is charged with making recommendations to the Council on speed limit changes. During a public hearing last year, the Mayor asked that the TC look at some concerns residents had expressed about the speed limits on Eagle Road and Lake Hazel Road. Additionally, the Meridian Police Department brought up some speed discrepancies with the TC along Franklin Road. During the December meeting, the TC asked ACHD to look at three segments of roadways: Eagle Road, south of Amity; Lake Hazel, west of Eagle and Franklin Road, Eagle to Black Cat. Josh Saak, ACHD Traffic Engineer, evaluated these roadways and recommends that only two sections of Franklin be changed; no changes to Eagle or Lake Hazel speed limits. After reviewing and discussing the results in February, the TC requests the City Council petition ACHD to make changes to raise the posted speed limit on Franklin, between Eagle and Locust Grove and between Ten Mile to Black Cat from 40 mph to 45 mph. The rest of the corridor will remain 40 mph. Below are the raw results of the speed studies. Eagle, Victory to Amity (45 mph posting): Avg. speed = 44 mph 85th perc. Speed = 49 mph Pace = 40-49 mph Percent in pace = 74% Percent under pace = 16% Percent over pace = 10% Lake Hazel, E of Eagle (50 mph posting, 106 vehicle sample): Avg. speed = 46 mph 85th perc. Speed = 50 mph Pace = 41-50 mph Percent in pace = 75% Percent under pace = 9% Percent over pace = 15% Lake Hazel, W of Apsley (35 mph posting, 116 vehicle sample): Avg. speed = 39 mph 85th perc. Speed = 43 mph Pace = 35-44 mph Percent in pace = 85% Percent under pace = 7% Percent over pace = 8% Franklin, Eagle to Locust Grove (40 mph posting): Avg. speed = 42 mph 85th perc. Speed = 46 mph Pace = 37-46 mph Percent in pace = 80% Percent under pace = 5% Percent over pace = 15% Franklin, Locust Grove to Main (40 mph posting): Avg. speed = 39 mph 85th perc. Speed = 42 mph Pace = 34-43 mph Percent in pace = 88% Percent under pace = 4% Percent over pace = 8% Franklin, Meridian to Linder (40 mph posting): Avg. speed = 41 mph 85th perc. Speed = 44 mph Pace = 37-46 mph Percent in pace = 87% Percent under pace = 6% Percent over pace = 7% Franklin, Linder to Ten Mile (45 mph posting): Avg. speed = 46 mph 85th perc. Speed = 50 mph Pace = 42-51 mph Percent in pace = 84% Percent under pace = 7% Percent over pace = 9% Franklin, Ten Mile to Black Cat (40 mph posting): Avg. speed = 46 mph 85th perc. Speed = 50 mph Pace = 41-50 mph Percent in pace = 78% Percent under pace = 7% Percent over pace = 15% (JES) ACHD 2019-2023 IFYWP: Annually, the City prepares transportation priority lists for the transportation agencies (ACHD, ITD, COMPASS and VRT) to consider in their programming and budget processes. The Meridian Transportation Commission (TC) is tasked with making recommendations to the City Council on priority transportation projects. On November 9th, the Ada County Highway District (ACHD) sent a letter to the City, requesting priority projects for them to consider in their 2019-2023 Integrated Five-Year Work Plan (IFYWP.) ACHD is requesting all project requests be submitted no later than March 16, 2018. During their January and February meetings, the Meridian TC discussed moving projects up, down, onto, or off of the priority lists from 2017 and have completed their recommendation to Council. Attached are the TC’s 2018 priorities for Council to consider and endorse. Staff requests Council review and endorse the lists so staff can prepare a cover letter and send our Roadway, Intersection and Community Program priority projects to ACHD by the deadline. NOTE: Potential talking points for the cover letter are highlighted yellow in the lists below. Meridian City Council Meeting Agenda February 27, 2018 – Page 290 of 301 Meridian City Council Meeting Agenda February 27, 2018 – Page 291 of 301 Meridian City Council Meeting Agenda February 27, 2018 – Page 292 of 301 Meridian City Council Meeting Agenda February 27, 2018 – Page 293 of 301 Meridian City Council Meeting Agenda February 27, 2018 – Page 294 of 301 Meridian City Council Meeting Agenda February 27, 2018 – Page 295 of 301 Meridian City Council Meeting Agenda February 27, 2018 – Page 296 of 301 24 ATTACHMENT 2: PM PEAK LOS MAP Meridian City Council Meeting Agenda February 27, 2018 – Page 297 of 301 25 Meridian City Council Meeting Agenda February 27, 2018 – Page 298 of 301 ; ; ; ; ; ;;;; ; ; ; ; ; ; ; ; ; ; ; ; ; ;; ; ; ; ; ;; ; ; ; CHE RRY VICT OR Y T E N M I L E M E R I D I A N PI N E LAK E HAZ EL F R A N K L I N M A I N CHINDEN USTICK MC MILLAN COLUMBIA A MI T Y C L O V E R D A L E S T A R O V E R L A N D E A G L E M C D E R M O T T B L A C K C A T L I N D E R §¨¦84 £¤16 £¤26 ¬«69 ¬«55 §¨¦84 §¨¦84 3 6 21 22 32 25262728 30 3334 35 46 47 48 49 50 51 52 53 54 55 4356 57 58 2 1 13 4 5 9 12 10 7 11 14 8 16 17 18 19 20 15 23 24 31 36 37 383940 41 42 44 45 59 60 29 2018 Roadway & Intersection Priorities [Legend Area of Impact Future Roads Project Type Intersection ;Street Print Date: 1/8/2018 0 1 20.5 Miles The information shown on this map is compiled from various sourcesand is subject to constant revision. The City of Meridian makes nowarranty or guarantee as to the content, accuracy, timeliness, orcompleteness of any of the data provided, and assumes no legalresponsibility for the information contained on this map. Meridian City Council Meeting Agenda February 27, 2018 – Page 299 of 301 City Council Meeting Meeting Date: February 27, 2018 Agenda Item Number: Project/File Number: Item Title: CITY CLERK'S OFFICE Proposed Passport Fee Increase Update Meetina Notes City Council Meeting Meeting Date: February 27, 2018 Agenda Item Number: Project/File Number: Item Title: MAYOR'S OFFICE City's Position on Proposed Legislation Meetina Notes City Council Meeting Meeting Date: February 27, 2018 Agenda Item Number: Project/File Number: Item Title: FUTURE MEETING TOPICS Meetinq Notes