HomeMy WebLinkAboutTask Order #10015.a Well 33 Hydro Logic, Inc Page 1
Memo
To: C.Jay Coles, City Clerk,
From: Keith Watts, Purchasing Manager
CC: Clint Dolsby
Date: 2/8/2018
Re: February 13 th City Council Meeting Agenda Item
The Purchasing Department respectfully requests that the following item be placed on the
February 13 th City Council Consent Agenda for Council’s consideration.
Approval of Task Order 10015.A for Professional Services for “Well 33 Test &
Production Well Design” to Hydro Logic, Inc. for the Not-To-Exceed amount of
$97,235.00.. This Task Order is issued in conjunction with the Master Agreement with
Hydro Logic dated October 1, 2017.
Recommended Council Action: Approval of Task Order 10015.A to Hydro
Logic, Inc. for the Not-To-Exceed amount of $97,235.00.
Thank you for your consideration.
City of Meridian
Purchasing Dept.
Meridian City Council Meeting Agenda February 13, 2018 – Page 199 of 372
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TASK ORDER NO, 1OO.I5.A
Pursuant to the
I/ASTER AGREEI,4ENT FOR PROFESSIONAL SERVICES
BETWEEN
ctTY oF MER|D|AN (CITY) AND HYDRO LOGIC, lNC. (HYDROGEOLOGIST)
This Task Order is made this 6th day of February 201 8 and entered into by and between
the City ol ltileridian, a municipal corporation organized under the laws oi the State ol
ldaho, hereinafter referred to as "City", and accepted by Hydro Logic, lnc.* hereinafter
relerred to as "Hydrogeologist" pursuant to the mutual promises, covenant and
conditions contained in the lVaster Agreement (category 6A) between the above
mentioned parties dated October 1, 2017. The Projecl Name for this Task Order is as
follows:
WELL 33 TEST AND PRODUCTION WELL DESIGN
PROJECT UNDERSTANDING
We understand that the City anticipates construction ol a new multi-depth monitoring
well and a production supply well on the same site to further characterize and augmenl
the municipal water supply. The location of the well is in a new commercial subdivision
located between West Belltower Drive and West Quintale Drive near North Ten lt/ile
Boad; south o{ West lr/clvlillan Road and north ol West Ustick Road. The well will be
drilled as an additional poinl of diversion under an existing City water right permit.
Well 33 was added as a point of diversion for the Cily's existing water rights in Transfer
81351 , therefore, no regulatory permit filing or amendment is needed.
SCOPE OF WORK
The lollowing tasks will be pedormed under this task order.
Task 1. Monitor/Test Well Design. The Hydrogeologist will provide 100% bid ready
specifications for a multi-level test well. The well will tap up to thirteen separate zones
for purposes of water quality and potentiometric head evaluation. Total depth, target
zones, and tolal length of PVC well casing will be estimated based on many previous
projects with the objective of: selecting the best water quality for the production well,
expanding the City's knowledge of the aquifer system for source water protection
purposes, and providing long-term monitoring from a designated monitoring facility into
the future. Design will be finalized alter drilling ol the borehole when representative
Task Order 10015.A - Well 33 Test & P.oduclion well Design
Hydro Logic, lnc.
Page 1 ol 5
Meridian City Council Meeting Agenda February 13, 2018 – Page 202 of 372
drill-cuttings and borehole geophysics are available. A short technical memorandum
will be developed alter construction, development, and sampling to explain the process
and rationale for the City's file.
Task 2. Monitor/Test Well Bidding, Permitting, and Services During Gonstruction.
The Hydrogeologist will assist the City in answering contractor questions during bidding.
The Hydrogeologist will provide construction support services lo include securing a well
drilling permit, on-sile inspection services during drilling, examination of well cuttings,
conducting, review and interpretation of geophysical logs, final well design, on-site
inspection of well construction, design and observation ol tube-well development, water
quality sampling, and revieMreconciliation of contractor pay requests. The
Hydrogeologist will submil water quality samples to a water quality laboratory for
analysis. The Hydrogeologist will collect and hand deliver samples for analyses to a
cedified laboratory, including but not limited to the following: Alkalinity (total as CaCOe),
Ammonia as N, Arsenic, Barium, Calcium, Chloride, Conduciivity, Corrosivity (Langlier),
Fluoride, Hardness as CaCOs, lron (dissolved; field filtered through 0.45 micron filter),
lron (total), l/agnesium, lvlanganese (dissolved; lield filtered through 0.45 micron filter),
Ivlanganese (totat), Nitrate as N, pH, Phosphale as P, Potassium, Silica, Sodium,
Sullate, Hydrogen Sullide, Total Colilorm, Total Dissolved Solids, Total Kjeldahl
Nitrogen, Total Organic Carbon, Dissolved Organic Carbon, Gross Alpha, Gross Beta,
Uranium. The Hydrogeologist will also collect duplicate samples for Gross Alpha, Gross
Beta, and Uranium and hold these samples against the possibility ol a laboratory
mishap or the need for a "second opinion". The Hydrogeologist will measure
temperature, pH, specific conductance, dissolved oxygen, and oxidation+eduction
potentlal in the field using a closed loop system and only sample after field-measured
parameters have stabilized.
Task 3. Monitor/Test Well Analysis Report. The Hydrogeologist will prepare a
liilonitor Well Analysis Report. The report will include an as-built construction drawing ol
the test well, lithologic and geophysical logs, water quality data, and recommendations
for luture production well design based on water quality, anticipated well yield, and other
factors.
Task 4. Produclion Well Design. The Hydrogeologist will design the new production
well based on the results from the monitor well project. The design will include sieve
analyses of target aquifer zone drill-cuttings for purposes ol screen and filter pack
sizing. The Hydrogeologist will prepare a Well Preliminary Engineering Report, Well Site
Evaluation, and Well Plan and Specifications for submittal 1o IDEQ. The Hydrogeologist
will respond to IDEQ comments on the submittal.
Task 5. Production Well Bidding, Permitting, and Construction Support Services.
The Hydrogeologist will assist the City in answering contractor questions during bidding.
The Hydrogeologist will provide technical specifications, a bid schedule, and
Hydrogeologist's opinion of probable costs. The Hydrogeologist will assist the City to
secure a well drilling permit, provide onsite observation 1o observe borehole drilling, well
conslruction, and test pumping. The Hydrogeologist's services during .construction
'Iask Order 10015.A - Woll33 Tesl & Production Woll Design Pag6 2 ot 5
Hydro Logic, lnc.
Meridian City Council Meeting Agenda February 13, 2018 – Page 203 of 372
include examination and description of drill-cuttings, review and interpretation of any
additional geophysical logs (also conducted by the Hydrogeologisl) deemed necessary,
final well design, inspection during placement of well screens, inspection during
emplacement oI the annular casing seals and well screens and sand filter envelop,
design and observation of well development alter review of video inspection (to be
conducted by Hydrogeologist), design and measurements during hydraulic test
pumping, obtaining water quality samples, and review/reconciliation 01 contractor pay
requests. The Hydrogeologist will also provide weekly {ield reports, monitor drilling lluid
viscosity and weight during drilling, calculate/tag and document the placements of well
seals, photograph and document casing joining and installation, document material
certification, and review the drillels repofi for accurate lithologic reporting, to confirm
depths, to verify materials used, and amounts used agree with field observations, and lo
ensure the Well Driller's Heport is a complete and accurate record of the water well.
Task 6. Production Well Completion Report. The Hydrogeologist will prepare a Wel!
Completion Report lor submittal to IDEQ. The report will include a well construction
record drawing, lilhologic and geophysical logs, water quality data, hydraulic test
pumping results, analysis of well capacity, and analysis for GWUDI, recommendations
for pump selection (provide a recommended pump model number), and confirm that the
well was constructed in general accordance with "Standard"" pre-approved plans and
specifications on f ile with IDEQ.
ASSUMPTIONS
The City will hire a drilling contraclor directly. Hydro Logic, lnc. is not responsible
for the health and safety of the drilling contractor or any other non-Hydro Logic
statf in the f ield.
The Hydrogeologist will complete the Applications for Drilling Permit for signature
by the City and pay lor the application fees, one for the monitor well drilling and
one for production well drilling.
Hydrogeologist assumes no responsibility {or delays in the regulatory permitting
process or hold ups with the well drilling pro.jects delayed by the City for reasons
outside ol Hydrogeologists control.
Hydrogeologist will perform laboratory sieve analyses of drill cuttings lor
purposes of production well screen and filter pack selection. The Hydrogeologist
will provide the sampling pump and power generator as needed to collect
groundwater samples from the monilor tube-wells. Hydrogeologist shall deliver
the water samples to the laboratory and follow through on the processing and
review the results lor accuracy.
The City will pay lor all water quality laboratory analyses directly.
Task Order 10015,A - Well 33 Tesl & Produotion Well Design
Hydro Logic, lnc.
Paqe 3 ol 5
Meridian City Council Meeting Agenda February 13, 2018 – Page 204 of 372
Compensation does no1 include design, permitting, or construction management
services associated with the well house facility.
Hydrogeologist will reasonably rely upon the accuracy, timeliness, and
completeness of the information provided by City.
Record Drawings - Record drawings will be prepared, in part, on the basis of
information compiled and furnished by others, and may not always represent the
exact location, type ol various components, or exact manner in which the
PROJECT was finally constructed. HYDROGEOLOGIST is not responsible lor
any errors or omissions in the inlormation from others that is incorporated into
the record drawings.
TIME OF COMPLETION and COMPENSATION SCHEDULE
The Not-To-Exceed amount to complete all services lisled above for this Task Order is
(ninety seven thousand, two hundred thirty five dollars) ($97,235.00). No compensation
will be paid over the Not-to-Exceed amount without prior written approval by the City in
the form of a Change Order. Any and all kavel will only be reimbursed if pre-approved
by the Project Mlanager, and only per the City of fi/eridian Travel Policy. Reimbursable
expenses will be paid at cost and only if pre-approved by the Project Manager. Any
travel and/or reimbursables paid will be paid as part of the Not-To-Exceed Task Order
Total per the Compensation and Completion Schedule above.
COMPENSATION AND COMPLETION SCHEDULE
Task Description Due Date Compensation
1 Test Well Design ' 45 days lrom NTP $4,605-00
Test Well Bidding, Permitting, and
Service Durinq Construclion
. ln conjunction with City's Bidding
and Construclion Schedule $s1,290.00
Test Well Analysis Report . Wilhin 30 days of receiving water
qualily laboratorv data for each well $15,050.00
4 Production Well Design and PermilUng . 45 days lrom City approval ol Test
Well Report Recommendalions $3,990.00
5 Production Well Bidding and Services
During Construction
. In conjunclion with City's Bidding
and Construction Schedule $34,700.00
6 Production Well Comptelion Reporl Within 30 days of substantial
complelion ol production well
construction
$7,600.00
TASK ORDER TOTAL: $97,235.00
Task Order 10015.A - Well33 Tesl & Produclion Well Design
Hydro Logic, lnc.
Page 4 ol 5
Meridian City Council Meeting Agenda February 13, 2018 – Page 205 of 372
CITY OF MEAN HYDRO LOGIC, INC.
�BY: n
TAMMY de WE D, MAYOR ED SQUIRES, P SIDENT
Dated: '(� Dated: jr"� i
Approved by Council ( /l
Attest:
C.JAYLES, Y CLERK
Purchasing Approval
BY:.
KEIT ATTS, Purchasing Vanager
City Project Manager:
Garrick Nelson
4'c-'O"
QaRATEDgVC�s v
'flyer w
2 IDAHO 1
n
BY: IYYJAU-1-
Warren Stewart, Cii ngineer
Dated: 2 — ? — Zo 5?
Task Order 10015.A - Well 33 Test & Produclion Well Design Page 5 of 5
Hydro Logic, Inc.
City Of Meridian
Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Keith
60 - Enterprise Fund
3490 - Water Construction Projects
From 10/1/2017 Through 9/30/2018
Amendments
Budget with
Actual
Current Year
Remaining
Budget
Remaining
Budget
Percent of
Capital Outlay
96177 Well #33 Capital
10015 Well 33 450,000.00 0.00 450,000.00 100.00%
Total Capital Outlay 450,000.00 0.00 450,000.00 100.00%
TOTAL EXPENDITURES 450,000.00 0.00 450,000.00 100.00%
Date: 2/8/18 02:08:55 PM Page: 1
Meridian City Council Meeting Agenda February 13, 2018 – Page 207 of 372