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HomeMy WebLinkAbout2018-01-02Meridian City Council January 2, 2017. A meeting of the Meridian City Council was called to order at 6:00 p.m., Tuesday, January 2, 2017, by Mayor Tammy de Weerd. Members Present: Tammy De Weerd, Keith Bird, Joe Borton, Genesis Milam, Ty Palmer, and Luke Cavener. Member Absent: Anne Little Roberts. Others Present: Bill Nary, C.Jay Coles, Caleb Hood, Clint Dolsby, Jeff Lavey, Mark Stall, Mark Niemeyer, and Dean Willis. Item 1: Roll -call Attendance: Roll call. Anne Little Roberts X Joe Borton X Ty Palmer X Keith Bird X Genesis Milam X Lucas Cavener X Mayor Tammy de Weerd De Weerd: This is going to be a tough meeting, so bear with me. I will try and run this well. For the record it is Tuesday, January 2nd. It's 6:00 o'clock. We will start with roll call attendance, Mr. Clerk. Item 2: Pledge of Allegiance De Weerd: Item No. 2 is the Pledge to Allegiance. If you will all rise and join us in the pledge to our flag. (Pledge of Allegiance recited.) Item 3: Community Invocation by Michael Pearson with 7th Day Adventist Church De Weerd: Item No. 3 is our community invocation. Tonight we will be led by Pastor Michael Pearson with the Seventh Day Adventist Church. If you will all join us in the community invocation or take this as an opportunity for a moment of reflection. Thank you for joining us. Pearson: Eternal Father, we have stepped into a new year and only you know what lies before us, so we pause this evening to ask that you will to lift our hearts and our thoughts to you, that you will be the one to guide this Council, this city, the state and the United States of America and that you will give us the grace to discover the best in each other in this meeting and each meeting to be held this year, that we may forge a better city. We ask this in the name of the Father, the Son and the Holy Spirit, amen. Meridian City Council Meeting Agenda January 9, 2018 — Page 5 of 475 Meridian City Council January 2, 2018 Page 2 of 23 Item 4: Adoption of Agenda De Weerd: Item No. 4 is adoption of the agenda. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: On the agenda I don't see anything that jumps out at us, so I would move that we approved the agenda as published. Cavener: Second. De Weerd: I have a motion and a second to adopt the agenda as published. All those in favor say aye. All ayes. MOTION CARRIED: FIVE AYES. ONE ABSENT. Item 5: Future Meeting Topics - Public Forum (Up to 30 Minutes Maximum) De Weerd: Item 5, Mr. Clerk. Coles: There were no sign-ups, Madam Mayor. Item 6: Consent Agenda A. Minutes from December 12, 2017 City Council Workshop Meeting B. Minutes from December 19, 2017 City Council Regular Meeting C. Larkwood Subdivision Lot 12 Pedestrian Pathway Easement D. Dog License Designee Agreement between Pet Care Clinic and City of Meridian E. Final Plat for Fall Creek Meadows (H-2017-0160) by Thomas Coleman, Toll ID I, LLC located South of W. Overland Road on the East Side of S. Linder Road F. Final Order for Kentucky Ridge Estates South (H-2017-0158) by T & M Holdings located east of S. Linder Road and south of W. Victory Road G. Findings of Fact, Conclusions of Law Revised for Madden Subdivision PFP (H-2017-0121) Meridian City Council Meeting Agenda January 9, 2018 — Page 6 of 475 Meridian City Council January 2, 2018 Page 3 of 23 H. Modified Development Agreement for Swindell Subdivision (H- 2017-0145) with Volante Investments, LLLP I. Development Agreement for Pine 43 (H-2017-0058) with DMB Development, LLC J. Meridian Mural Agreements Master Agreement for Professional Services with Sector Seventeen LLC: Mural Design, Installation, and Maintenance; Task Order for Mural Design: 611 N. Main Street for an amount not to exceed $3,000 K. In Accordance with the Previously Approved Interagency Agreement, Approve the Not -to -Exceed Amount of $1,931,238.31 to Pay Ada County Highway District (ACHD) for City Water and Sewer Improvements Constructed on Pine Avenue Roadway Reconstruction Project Between Meridian Road and Locust Grove. ACHD Project 815025 and City of Meridian Project 10577 L. Approval of PO # 18-0179 for Server Licensing Replacement to Dell Marketing, L.P. for the Not -to -Exceed amount of $50,709.70. M. Authorization for the Purchasing Manager to sign PO# 18-0194 for the Not -to -Exceed amount of $77,562.00 to AXON Enterprise, Inc. for Evidence.com for annual license & storage costs per the current agreement approved by Council 11/18/2014. N. Authorization for the Purchasing Manager to sign PO# 18-0193 for the Not -to -Exceed amount of $90,661.11 to Columbia Electric Supply for WRRF Chemical Feed/Blower Building PLC's for the Capacity Expansion Project. This is a Sole Source purchase approved by Council on 9/9/14. O. Award of RFP and Agreement to Mercer Health Benefits, LLC for the "BENEFITS BROKERAGE AND CONSULTING SERVICES" project for a Not -To -Exceed amount of $60,000.00. P. AP Invoices for Payment 12/27/17 - $2,221,161.39 Q. AP Invoices for Payment 1/3/18 - $413,491.25 De Weerd: Okay. Thank you. Item 6 is our Consent Agenda. Bird: Madam Mayor? Meridian City Council Meeting Agenda January 9, 2018 — Page 7 of 475 Meridian City Council January 2, 2018 Page 4 of 23 De Weerd: Mr. Bird. Bird: I move we approve the Consent Agenda as published and for the Mayor to sign and the clerk to attest. Cavener: Second. De Weerd: I have a motion and a second to approve the Consent Agenda. Mr. Clerk, will you call roll. Roll call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, absent. De Weerd: All ayes. MOTION CARRIED: FIVE AYES. ONE ABSENT. Item 7: Items Moved From The Consent Agenda De Weerd: There were no items moved from the Consent Agenda. Item 8: Department Reports A. Mayor's Youth Advisory Council Update De Weerd: So, I will move under 8-A, which is our update from the Mayor's Youth Advisory Council. Hi, Elyssa. Wade: Good evening. I got to figure out how to work this. Okay. So, first I would like to start off with what we did December 1 st, which was the Parade of Lights. We passed out candy, sat beside the Mayor's float. Walked through downtown Meridian. It was great seeing all the smiles. One special thing that happened was at the very end this lady was standing on the corner giving us hot chocolate at the end, which was very rewarding, along with seeing smiles. Thursday, December 6, we decorated the Mayor's Office Christmas tree, which was amazing. We had kids from each subcommittee come in and help. We had snacks at the end. It was -- De Weerd: And I must say that it looks better than it ever has, so -- Wade: Well, thank you. So, our PB Expo, which was Monday, December 11th, we had three subjects put in. We had the kinetic energy tile. The flags were Idaho's ethnicity. And the community street art center. We are -- excuse me. Sorry. So, MYAC is going to take a step back to help develop the Y statement for the projects. We will be focusing on what problems the projects will solve and why it is important for Meridian teens and the community. Rather than having an individual work independently on a project, MYAC Meridian City Council Meeting Agenda January 9, 2018 — Page 8 of 475 Meridian City Council January 2, 2018 Page 5 of 23 will provide additional support to the idea and see it through as a group. Therefore, we are going to have all of MYAC help -- have a project, rather than each individual make their own. Saturday, December 16th, we had the executive Christmas party at the Mayor's house, which was amazing, and we all got to know each other deeper and more as a group and Monday, December 18th, we had our awesome night Christmas party, which turned out excellent. We had our ugly sweater competition. We had the MYAC gift exchange. We played many games. And overall it was just mind blowing. So, through November and December MYAC was collecting socks for our sock drive. The overall total was 222 pairs of socks. Community service had outstanding numbers with 121. Each subcommittee did donate with amazing numbers and it was, honestly, more than ever thought we could do. Teen Activities with 29 socks and Government Affairs with 72. Are overall numbers were amazing. Lastly, I would like to introduce another person in our executive council, Jared Gonsalez, to talk about his position. De Weerd: Hi, Jared. Thanks for joining us. Gonsalez: Good evening. So, I'm Jared Gonsalez. I'm the communications coordinator. So, what that entails is getting the word out to all MYAC members and sometimes even members of the community to come to the meetings, come to our events, so that includes like running the Facebook page. We have a remind system where we send text messages just before all meetings and events and so I send those out and try to get the word out and try to get everyone involved and that's my position and I would like to thank you for listening to our presentation and, Mr. Bird, I have talked to you a few times and thank you for your service on the City Council and helping -- and all of you helping with the youth. Thank you. Bird: Thank you. De Weerd: Thank you, Jared. Wade: Thank you, Jared. If -- I have no further words. De Weerd: Council, do you have any questions? Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: You young folks just keep up the good work. It's so highly appreciated in this community. You guys are very, very important in this community to us and we appreciate it. Thank you very much for all your time and effort. Wade: Thank you. We really enjoy having the City Council be able to let us be a part in working with the community and giving us the opportunities and chances to get our voices out as young as we are. I never would have thought that we could play such big roles in Meridian City Council Meeting Agenda January 9, 2018 — Page 9 of 475 Meridian City Council January 2, 2018 Page 6 of 23 our city. So, I would like to thank each and every one of you for letting us be a part of that. De Weerd: Thank you, Elyssa. Mr. Cavener. Cavener: Thank you. Thank you, Madam Mayor. Elyssa, Jared, I just was curious, maybe if you would share with each of us your favorite part about youth council and what attracted you to it and what your favorite part of it is right now. Gonsalez: All right. So, I joined as a freshman and I'm a junior right now, so I have always been fascinated with helping the community and making a change and, honestly, what kept me here was -- in MYAC was that it's a lot of fun, you are surrounded by friends and you're getting things done and learning a lot about the city and government, so that's what I like about MYAC. Wade: So, I joined as a sophomore. I am a sophomore currently. And just coming from that, I didn't really think this was possible. I come from a state where we don't have opportunities like this, so me being able to have ideas and let people in my community know what they are and also helping other people that probably did not have any idea that this was a thing, be aware that they can have their voices heard, too. Really communicate with their city. That's why I joined, because I really -- I value that. Cavener: Thank you both for being here tonight. Wade: Thank you. De Weerd: Thank you. Any other questions? Thank you and Happy New Year. Wade: Thank you. Happy New Year. B. Mayor's Office: Commissions Appointments 1. Resolution No. 18-2054: Appointing Lisa Holland To The Planning And Zoning Commission; Appointing David Mckinney To The Transportation Commission; And Providing An Effective Date De Weerd: Okay. Council, Item No. 8-B is Resolution 18-2054. It's appointing Lisa Holland to the Planning and Zoning Commission. Appointing David McKinney to the Transportation Commission. And the assorted or related starting date. So, I would open for any questions. And I see that Mr. McKinney is here in the audience and so I always allow comment after the appointment, so you can't back out before we actually do it. There is madness to my methods. Council, any questions? It's always a -- a nice problem to have when you have a lot of qualified candidates and we have a lot of interested citizens. Okay. If there are no questions, I would entertain a motion. Milam: Madam Mayor? Meridian City Council Meeting Agenda January 9, 2018 — Page 10 of 475 Meridian City Council January 2, 2018 Page 7 of 23 De Weerd: Mrs. Milam. Milam: I move that we approve Resolution No. 18-2054. Bird: Second. De Weerd: I have a motion and a second to approve Resolution 18-2054. If there is no discussion, Mr. Clerk. Roll call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, absent. De Weerd: All ayes. Motion carried. MOTION CARRIED: FIVE AYES. ONE ABSENT. De Weerd: Mr. McKinney, would you like to make any comment? Congratulations. We look forward to having your involvement on our commission. 2. Resolution No. 18-2055: A Resolution Of The Mayor And The City Council Of The City Of Meridian, Appointing Josh Cummings To The Impact Fee Advisory Committee; And Providing An Effective Date. De Weerd: Item 8-B-2 is Resolution 18-2055. Council, I would stand for any questions. And I will note that this is kind of the end of a chapter. Gene Strate has served as the representative for the Realtors Association for a number of years and he felt that his -- his time was up and he was looking forward to -- to moving on and so this is an appointment recommended by Association of Realtors and I would stand for any questions. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: I move that we approve Resolution No. 18-2055. Bird: Second. De Weerd: I have a motion and a second to approve Resolution 18-2055. If there is no questions, Mr. Clerk. Roll call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, absent. Meridian City Council Meeting Agenda January 9, 2018 — Page 11 of 475 Meridian City Council January 2, 2018 Page 8 of 23 De Weerd: All ayes. Motion carried. MOTION CARRIED: FIVE AYES. ONE ABSENT. C. Police Department: Staffing Study Update De Weerd: Item 8-C is under our Police Department and I will ask the chief to -- to come and kick off this discussion. Lavey: Madam Mayor, Council, thank you for the time today. Happy New Year. I know that last time I gave this presentation we had a few glazed looks and so I kind of modified it a little bit, but I'm not sure my Council liaison trusted me, I see that she's absent today. So, you will have to endure it. I promise to keep this pretty simple. De Weerd: She's somewhere warm. Lavey: She is in Arizona, so it's definitely someplace much warmer than us. For the past couple of years we have been talking about a staffing model for the Police Department. Two years ago we did it internally. Last year we had a consultant come in and validate our work, looking for a methodology that we could wrap our minds around and project the staffing levels that we would need for the -- for the city based upon a whole bunch of different factors. The main purpose of that was to maintain our current levels of service or to improve our levels of service, but never to lose what we got. As -- as you know, the city has grown quite rapidly and it's been a struggle trying to keep up for us and we don't want to lose the -- the great service that we provide our citizens. Our community expectations do roll around the quality of life, the feeling of safety and the quick response time they can get from their police department and so that's the whole purpose of coming up with a -- a methodology that we all can understand. Now, under the strategic plan we have an objective that lists us as one to be the safest city in Idaho. The good news is when I reported to you last time we were at 13, bad news is we are at six. So, we still have a ways to go. But that can go either up or down, depending on what we do with the staffing levels. So, today's request is pretty simple. We are seeking approval of the methodology that we adopted and presented to you a number of different times. Our goal is to update the data every December and, then, come back to you at the budget workshops and discuss the outcomes. So, today we are not asking you to approve any positions, not asking you to approve any outcomes, all we are asking you to do is to recognize the methodology. But before I do that I do have -- and Councilman Bird asked me -- I have five slides to go through real quick, so -- just wanted to remind you that the -- the patrol allocation model, which is the PAM model, that we had chosen was the most conservative of the options that we had, other than doing nothing at all. One of the questions that Councilman Cavener asked me about a year ago was -- was there any agencies that were also looking at this. Well, this is an adopted model that's been around since the '70s and Boise police, although they didn't remember it, Boise police was a part of the research project when they first put this model together. So, when I presented it to the Boise chief -- the current Boise chief, he said really and I said take a look at what we have done and they have also adopted this model. Garden City has also expressed Meridian City Council Meeting Agenda January 9, 2018 — Page 12 of 475 Meridian City Council January 2, 2018 Page 9 of 23 interest in this model and other agencies within the state have also asked for our research that we have done. So, it is -- it is being adopted. It is also a model that is taught at the police staff and command that is accredited through the Northwestern University and the reason why I bring that up is that we have three lieutenants that will be attending the police staff and command school, a ten week school that starts in Nampa next week. So, they will also get exposure to this model as well. But the reason why we chose this model is you have up to 20 different inputs that you can incorporate. We have workload requirements that we put in there. We have personal policies. Personal policies are how many vacation days officers are granted based upon city policy. How many training hours are officers away for, so we can actually commute -- compute how long they are on the road, how long they are off the road in training. Performance objectives and roadway characteristics. Now, without getting into too many factors, we had presented a couple different slides with a whole bunch of numbers on them and I have a presentation -- my presentation that I'm giving today, we are going to hand out in just a minute. There is three slides on here that we are not going to go in depth on, but they are merely so you can look at the numbers and compare them back to some of the previous workbooks I have given you. So, you can see where we come up with the numbers. It lists miles of roadway, speeds of those roadways and such. Those are some of the inputs we are talking about. And, then, the output that we get is how many officers and -- traffic patrol officers and traffic officers they estimate that are going to be needed to patrol the city. So, the assumption we made two years ago was that we would have an officer in a neighborhood without being called at least once a week and to do that you will see that number at the bottom, based upon current calls for service, population, miles covered, it takes 82 officers. Now, the good news is that just happens to calculate into how many officers that you approved last year. So, when you look at the appropriate numbers that we currently have in the police department versus how many the model expects, it comes out at 82. So, we are good to go. Some of the discussions we have had over the years is what would it take if we wanted officers in the neighborhoods more often and so the next two slides I'm going to show you has -- has those answers. I'm not saying that's what we are asking for, I'm not saying that's what we are going to do, it's just showing that it's something to consider in the future. If someone says, hey, we want -- we want more officers in our neighbors more often, it does come with a cost. But it's not quite as alarming as you think it might be. I hear those chuckles out there. So, it will take an additional three officers to cover the neighborhoods two times a week and it would take a total of 88 officers for three times a week. So, that's all I'm going to touch on those slides. And, then, I want to remind you that I did say that we had considered three -- three models, the PAM model being the most conservative. You're going to see the three models that we considered previously. The PAM model, the COPS model, and the benchmark city's model. And you're going to see the pros and the cons of all of on there and you're going to see why we chose the PAM model. We believe that it gives us the most specific answer to our needs here in Meridian, because it's based upon calls for service, workloads, size of the city. It is not a guess. It's not a, hey, this agency has this many, we need this many. It is based upon true facts and that is -- I think I jumped ahead one, but that is -- that's the conclusion that I have. So, to wrap up, we are asking that you recognize the methodology that we use. If you want us to use another model we can do that. I did jump ahead on the one side. The one slide does show -- if we do use those Meridian City Council Meeting Agenda January 9, 2018 — Page 13 of 475 Meridian City Council January 2, 2018 Page 10 of 23 other models how many additional officers it would take. The second to the last slide, C.Jay, if you could do that for me. One more. Oh, it's this -- okay. Back -- back one. At the top of the page. It was on there. So, year 2020, based upon the population estimates that we have currently, 88 officers on the PAM model and 115 officers on the COPS model, 120 officers on the benchmark cities. So, I will use any of those models you want me to, but I chose the most conservative on, so -- that is the conclusion of our presentation and I will answer any questions that you have and I didn't get any glazed looks this time, so at least I didn't get too far into the weeds. I know that Councilman Borton had asked for this information before and he didn't show up on me at the last presentation, so -- Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: Madam Mayor. Chief, is there an interactive calculator where you can punch -- just play with this? Lavey: Yes. Palmer: Where I could play with this? Lavey: No. Palmer: Okay. Lavey: Or I can play with it, if I knew what I was doing, but I have actually people to do it for me. If you have suggestions I can plug those in and bring those back to you. Palmer: Madam Mayor. I like the numbers -- especially the three scenarios that you presented. I think that was the most important factor to me in how that would effect a change. Really I just like calculators, so I had to ask. Lavey: They won't even let me play with it, so -- just to -- just to refresh on arterials, collectors and local roadways, if you look on those three slides it will list how many arterials are out there. Miles. How many collectors are out there and how many local roadways are out there. And that arterials are covered every two hours currently. If you want that to be less or more, we could plug those figures in there. If you want -- and collectors are covered two times a week currently. If you wanted it less or more, we could plug those figures in there. And, then, if you wanted local roadways covered, I have already given you the three options. We can't change populations. We can't change miles of roadways. We can't change speeds of roadways. So, those are the areas that we would not be able to impact. De Weerd: So, on the arterials we cover them every two hours. On the collectors twice a week. Meridian City Council Meeting Agenda January 9, 2018 — Page 14 of 475 Meridian City Council January 2, 2018 Page 11 of 23 Lavey: And on the local roads once a week. De Weerd: Once a week. Lavey: That's based upon what we have presented to Council, what you approved, and what we currently operate under, Madam Mayor, that is correct. De Weerd: And the staffing, then, we are at 81.5. Lavey: I haven't figured out how to do the half yet, so we are at 82. De Weerd: Okay. Council? Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: A couple of questions. Chief, what model does the Ada County Sheriff's Department use and do we have any data about what type of patrol they do within Meridian? Lavey: The consultant that we used was an employee at the Ada County Sheriff's Office and actually had prepared this work for them as well. I can tell you that much. As far as -- she doesn't work for the sheriff's office anymore -- Cavener: Right. Levey: -- so I can't answer that second part of it. I could sure find it out. I have a meeting with the Sheriff Bartlett coming up. I could ask. Cavener: Madam Mayor. And just to follow up. Chief, I appreciate this report and the conversation we had a few months ago. I -- I went out and started soliciting some feedback. I am fortunate enough to have a little bit of a subject matter expert with what the city of Boise used to do and appreciate you bringing that and kind of circling back with me on this. I had some hesitations when we talked about this a few months ago, but I feel a lot better about it today and I appreciate you bringing this back to us. Lavey: Thank you. De Weerd: Any other questions? Borton: Madam Mayor? De Weerd: Mr. Borton. Meridian City Council Meeting Agenda January 9, 2018 — Page 15 of 475 Meridian City Council January 2, 2018 Page 12 of 23 Borton: One of the questions that we discussed a while back was on kind of the chicken or the egg issue -- and I think still exists is -- is it most appropriate to adopt -- identifying and adopt those particular levels of service, whether it was, you know, percentage of time in neighborhoods or the initial report showed some of those potential levels of service. And, then, maintain them. Has that -- if that's not been done, is that more appropriate to do first? De Weerd: I think that is why this was brought back by the request of Council to -- to really consider what -- that level of service, if what we are currently doing today with the local roadways at one time per week is -- if Council is comfortable with that. Is that an acceptable level of service. And, then, they can start showing better benchmarks to that and -- Lavey: Yeah. That's -- Madam Mayor, that's the bottom line is are you comfortable with what you currently have and if you are you already know what you have. If you want something more, then, it's going to take more and we can get you what at those numbers are and we just -- you're the one that has to answer to the citizens. I can't answer that question. Borton: Sure. Yeah. That -- Madam Mayor. That was the -- I apologize. The confusion I had was -- you know, was it a request to -- to not only really adopt the model, but also make a statement today to -- to memorialize a level of service as one time per week and each -- you know, et cetera. That would be the now established level of service that we will maintain going forward or -- and I'm looking for that measurable objective benchmark that we know we can, then, determine whether or not we are hitting and I -- I recall that initial report having different types of measurements that we could utilize. Lavey: Council Borton, I -- sorry. I don't think I can answer that. My subject matter experts aren't here. I don't recall the measurables being different. I do know that we are having a meeting -- I believe this Thursday on that topic of measurables, where we are bringing in our strategic analyst into the police department, to our crime analyst, to discuss those measurables, incorporate those into the strategic plan, so we will see where that leads us as well. But that's -- that's behind -- going on behind the scenes. But I don't recall what those -- those measurables are that you're referring to. De Weerd: I think, Mr. Borton, once that level of service is -- is decided from Council, it -- this is something that can come back and what -- what some of those benchmarks or measurements can be based on. At some point, then, you can use that and say, well, we would like to see enhanced service and, then, you would know what financially that would mean as well. Lavey: Madam Mayor, just to top -- on top of that, talking with our -- our people that actually do the -- the model, that's really what we would like to do is every November we come in and do a strategic planning update and we would like to give that to you based upon where we are, get feedback from that, apply that in December to update the model and, then, bring that back into our budget workshop discussions as we work on the budget Meridian City Council Meeting Agenda January 9, 2018 — Page 16 of 475 Meridian City Council January 2, 2018 Page 13 of 23 for the following year. That's really what we would like to do. That's what we plan on doing. But if that's not what you want, then, you can sure tell us that. But that's currently what our plan is, is to give a -- continue to do the strategic update in November, update the figures that we have in December, so we can talk about them and, then, have those figures for the budget workshop discussions every year, then, we will ask for -- De Weerd: And they kind of did bring this into the budget workshop to bring it to this -- this first number that you see with the one time per week. Lavey: I have just never got any feedback for Council to say, yep, this looks good, go -- go for it, do this or we want this or we want this and that's what I'm looking for. Some direction. Borton: As to the model, utilizing the model itself to create and monitor whatever level of service we choose -- is that correct? Lavey: Correct. Borton: A level of service decision isn't made today, it's let's pick this model to create and to monitor it going forward. Lavey: Madam Mayor and Councilman Borton, that -- that's correct. Borton: All right. It looked like perhaps there is an adoption of an actual level of service with this model as part of today's discussion as well, but that doesn't sound like that's the case. Lavey: That is not the case. All we are looking at is adoption of the model. Borton: Okay. Lavey: I'm listening to the feedback I'm hearing from the group and, then, we can go in and plug those numbers into the model. I just threw out those -- those one time, two times, three times in a neighborhood to say -- answer the -- well, what if we did this or what if we did that. But the whole way that we come up with some of the assumptions that we did is we -- command staff sat in a room and said, well, what happens if we change this or change that. It's kind of what Councilman Palmer was talking about. Can I go in and manipulate those numbers. Well, we couldn't, but we had staff that could and so they would change the numbers and, then, we would see how it flows back and forth. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: Chief, so these projections are, obviously, usually going to be changed based on the crimes, if crime keeps going up. Population, which you said these are based on the Meridian City Council Meeting Agenda January 9, 2018 — Page 17 of 475 Meridian City Council January 2, 2018 Page 14 of 23 projected growth. Also if some new technology comes about that allows reporting to be faster, that will trickle down. Those are all factors that we are -- Lavey: Madam Mayor, Council Woman Milam, yes, as far as -- there are some factors that can change it, there is some factors that will not change it, unless you -- for example, unless you de -annexed roadways that would never change. The amount of roadways would not change. As far as calls for service, they plug in the calls for service for that -- that previous year. So, if the calls for service went down, then, it would definitely go down. If other things happened -- if you decided to -- we don't want to train officers anymore and we just want them to work on the streets all the time, we cut out those training hours, then, that would have an impact. It would have a double impact. But we won't go into the other impact. So, you can see how the numbers would change. But, yeah, if the city grows really large, then, that number is going to be higher. If the city stays stable or -- or stagnant for some time, then, that figure will never -- never grow until the city starts growing again. And that's the nice thing about it is you can change that anytime that you want. So, you're just -- I'm asking you to agree to the methodology, not to the actual outcomes. We can plug it in and -- and play those what ifs all day long and, then, I can give you what the answer is. Milam: Thank you. De Weerd: So, tonight you're asking for the model and will you, then, come back with what -- what outcomes you will be tracking by using this model? Lavey: Right now we are tracking the outcomes based upon that first slide and if we want De Weerd: And that's one time for -- Lavey: And that's one time in the neighborhoods. What's what we are tracking right now. So, all the figures that we ever produced to you and show you, that's what they are based upon. If we -- and, Mayor, you and I can have a further discussion on community expectations and what we might want to recommend over the next month or so. I guess budget time is almost here. De Weerd: Oh, don't say that. Lavey: I know. It just dawned on me that we are in January, we already --we are already working on the budget. So, just -- I guess this would be a good time right now, too, is -- is to just remind Council that we had discussed previously the potential of looking at community service officers to do a level of -- of lower level service that the -- that we don't necessarily need a police officer for and -- and, then, save the police officers for those -- those high risk things. Probably going to bring that to Council for the budget workshops, instead of asking for a number of -- of additional officers. Of course anything can change, too. Meridian City Council Meeting Agenda January 9, 2018 — Page 18 of 475 Meridian City Council January 2, 2018 Page 15 of 23 De Weerd: Any other questions from Council? Okay. I think there is a -- Bird: A motion. De Weerd: -- a motion needed on this. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: Before I make the motion, Council, a little word to the wise. Our police administration does a very, very good job at keeping us informed of what we need and our citizens certainly have no problem writing letters and most of them are very complementary to our police department. So, just use some good common sense on this and make sure that our boys in blue have the tools and the equipment to keep them safe out there and with that I would move that this Council approve the PAM allocation model. Milam: Second. Cavener: Second. De Weerd: I have a motion and a second to approve the PAM model. Any discussion? Mr. Clerk, will you call roll. Roll call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, absent. De Weerd: All ayes. Motion carried. MOTION CARRIED: FIVE AYES. ONE ABSENT. Lavey: Thank you. Bird: Thank you, chief. Item 9: Ordinances A. Ordinance No. 18-1760: An Ordinance To Amend The Municipal Code Of The City Of Meridian, County Of Ada, State Of Idaho, Amending Title 10, Chapter 7, Section 12(E)(2), Meridian City Code, Known As The Meridian Impact Fee Ordinance Fee Schedule; To Provide For An Amendment To The Police, Fire, And Parks And Recreation Impact Fee Schedules; And Providing An Effective Date. De Weerd: Okay. Item 9-A is Ordinance 18-1760. Mr. Clerk, will you, please, read this by title. Meridian City Council Meeting Agenda January 9, 2018 — Page 19 of 475 Meridian City Council January 2, 2018 Page 16 of 23 Coles: Thank you, Madam Mayor. City of Meridian Ordinance No. 18-1760: An ordinance to amend the Municipal Code of the City of Meridian, County of Ada, State of Idaho amending Title 10, Chapter 7, Section 12(E)(2), Meridian City Code, known as the Meridian Impact Fee Ordinance Fee Schedule; to provide for an amendment to the Police, Fire, and Parks and Recreation Impact Fee Schedules; and providing an effective date. De Weerd: This is the first reading of this proposed ordinance. A public hearing will be held on the third reading on January 16th. B. Ordinance No. 18-1761: An Ordinance (H-2017-0058 Pine 43) For Annexation And Rezone Of Parcels Of Land Situated In The Northwest Quarter Of Section 8, Township 3 North, Range 1 East, Boise Meridian, Ada County, Idaho, As Described In Attachment "A" And Annexing Certain Lands And Territory, Situated In Ada County, Idaho, And Adjacent And Contiguous To The Corporate Limits Of The City Of Meridian As Requested By The City Of Meridian; Establishing And Determining The Land Use Zoning Classification Of Said Lands From Rut To R- 15 (Medium High Density Residential District)(.07 Acres); From C -G (General Retail And Service Commercial) To R-15 (Medium High Density Residential District)(31.23 Acres); And From C -G (General Retail And Service Commercial) To R-40 (High Density Residential District)(27.48 Acres) In The Meridian City Code; Providing That Copies Of This Ordinance Shall Be Filed With The Ada County Assessor, The Ada County Recorder, And The Idaho State Tax Commission, As Required By Law; And Providing For A Summary Of The Ordinance; And Providing For A Waiver Of The Reading Rules; And Providing An Effective Date. De Weerd: Item 9-B is Ordinance 18-1761. Mr. Clerk. Coles: Thank you, Madam Mayor. City of Meridian Ordinance No 18-1761, an Ordinance file number H-2017-0058, Pine 43, for annexation and rezone of parcels of land situated in the northwest quarter of Section 8, Township 3 North, Range 1 East, Boise meridian, Ada County, Idaho, as described in Attachment "A" and annexing certain lands and territory, situated in Ada county, Idaho, and adjacent and contiguous to the corporate limits of the City of Meridian as requested by the City of Meridian; establishing and determining the land use zoning classification of said lands from RUT to R-15 (Medium High Density Residential District)(.07 acres); from C -G (General Retail and Service Commercial) to R-15 (Medium High Density Residential District)(31.23 acres); and from C -G (General Retail and Service Commercial) to R-40 (High Density Residential District)(27.48 acres) in the Meridian City Code; providing that copies of this ordinance shall be filed with the Ada County Assessor, the Ada County Recorder, and the Idaho Meridian City Council Meeting Agenda January 9, 2018 — Page 20 of 475 Meridian City Council January 2, 2018 Page 17 of 23 State Tax Commission, as required by law; and providing for a summary of the ordinance; and providing for a waiver of the reading rules; and providing an effective date. De Weerd: You have heard this read by title. Is there anyone who would like to hear it read in its entirety? It gets better. Seeing none. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: It is my honor to make my final motion. I move that we approve ordinance number 18-1761 with suspension of rules. Milam: Second. De Weerd: I have a motion and second to approve Item 9-B. Mr. Clerk, will you call roll. Roll call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, absent. De Weerd: All ayes. Motion carried. MOTION CARRIED: FIVE AYES. ONE ABSENT. Item 10: Community Items/Presentations A. Swearing In of Councilmembers 1. Seat 2 - Joe Borton De Weerd: Item 10-A is the swearing in of our council members. We will go seat by seat and since seat number two doesn't have to have any parting remarks, we will wait until after the swearing in and see if he has any new term remarks. So, we will have the clerk go down. If you will join him at the podium. Yes. And if you brought your own Bible to - - to do this with, that's great. Coles: Are you ready? Okay. Repeat after me. I, Joe Borton, do solemnly swear or affirm, that I will support the Constitution and laws of the United States, the Constitution and laws of the state of Idaho, and the ordinances and polices of the City of Meridian, Idaho. And that I will faithfully perform the duties of the office of City Council of Meridian, Idaho, to the best of my ability during the continuance of my terms, so help me God. (Repeated by Joe Borton.) Coles: Congratulations. Meridian City Council Meeting Agenda January 9, 2018 — Page 21 of 475 Meridian City Council January 2, 2018 Page 18 of 23 De Weerd: Mr. Borton, do you have any remarks you would like to make? Borton: Thank you. I guess I would start with thank you. The opportunity to serve is a - - is a gift of an awesome responsibility I love to do. There is lots of good work to be done. Serving the right way for the right reason is empowering and energizing and I have got a lot of -- of that energy with lots of good things to do for the city. So, I just greatly appreciate the opportunity to continue to serve. I love the city. I love its residents and am excited to get to work. 2. Seat 4 - Treg Bernt De Weerd: Thank you. Item 10-A-2 is Seat 4 and before we ask our new candidate to step up to take the oath, I will give Mr. Bird an opportunity to saw a few remarks. Bird: I told Marge -- I said I don't think I'm going to be emotional, but it's -- it's been a great 20 years. I have got to serve with one tremendous bunch of people. We have got the greatest employees going. It's -- it's a city that two of us here has spent 20 years -- we started 20 years ago running for the City Council and I, luckily, got elected the first time. Tammy had to wait two years, but we -- she might as well have been on with us. We have made our mistakes, but, to be truthful with you, I think we have done one heck of a job to see this little community come from 9,000 people in 1992 over 103 and I know that we are leaving it in good hands. These young kids got their get up and go and they are ready to go do it and I know they will do a great job for us. But I am truly going to miss this young lady next to me. We have sat by each other for 18 years and you guys don't know what she's meant to me all these years. She has always been there to pick me up when I have been down and I thank you very much. De Weerd: This is a tough one. I told you that at the beginning, but Mr. Bird and I had the opportunity to -- to kind of find our way through first a task force and, then, the creation of a parks commission and he moved on to City Council and I moved on to Planning and Zoning and after that move I was really grateful that I didn't hit City Council. But Keith Bird is a gift to this community. He really shows what a servant's heart looks like. I will take kind of a line out of Mr. Cavener's remarks last month is he scared the crap out of me, too, and, you know, what you did find is that he's -- he's a lot of bark sometimes, but it's always with good intent and only with the best in mind for this community and we are better because of his involvement. So, Keith Bird has left a legacy in this community and I think it's going to be one of those that is unmatched. So, it's an honor and to Marge thank you. He spent -- yes. He spent a lot of times a lot of long evenings away from home and to Marge and his family thank you for lending him to us. I know it was kind of painless, because it got him out of the house, but we greatly appreciate the gift that we know you, alongside Keith, gave to Meridian. We are forever in your debt and thank you so much. We look forward to his continued service in other regards. We know he's not going away. He's just going to be wearing a different hat. So, Marge, Rod, Michelle and certainly Keith, thank you so much for everything you have done to this community. Okay. Now, any -- any other comments? We gave those last month. Meridian City Council Meeting Agenda January 9, 2018 — Page 22 of 475 Meridian City Council January 2, 2018 Page 19 of 23 De Weerd: So, now onto the new. It is a new year and a new candidate filling this seat and so at this time I will ask Treg Bernt to come forward, as well as whoever you would like to hold the Bible for you. Coles: Raise your right hand. Are you ready? Please repeat after me. I, Treg Bernt, do solemnly swear or affirm, that I will support the Constitution and laws of the United States, the Constitution and laws of the state of Idaho, and the ordinances and polices of the City of Meridian, Idaho. And that I will faithfully perform the duties of the office of City Council of Meridian, Idaho, to the best of my ability during the continuance of my terms, so help me God. (Repeated by Treg Bernt.) Coles: Congratulations. De Weerd: Councilman Bernt, do you have some remarks? Bernt: Yes. Well, I want to -- first off I want to say thank you. Thanks to Keith and his legacy. This is big shoes to fill that I'm just wondering how many times the Mayor is going to refer to me as Mr. Bird instead of Mr. Bernt. I'm assuming that's going to last a while and for the record I'm completely okay with that. De Weerd: Okay. Bernt: I want to -- I want to thank the citizens of Meridian for electing me to this position. Time to get to work and I'm really grateful for the opportunity. Thank you to -- especially my family who are here who have supported me throughout this process. It's been a learning experience and -- and I am very grateful -- really grateful for the opportunity. So, thank you so much. De Weerd: Thank you. Now -- so, I forgot to ask Mr. Borton to introduce his family. They came up with him. Borton: Certainly. My wife Sharon, former Parks and Rec Commissioner, and my youngest son Michael. De Weerd: Thank you. Borton: Thank you for coming. De Weerd: And so I will ask Mr. Bernt if he would introduce his family, too. Bernt: Thank you. My wife Tiffany. My son Cole and my daughter Bridget. My daughter Annie. And my parents were actually here. Ken and Rae Bernt. And my brother Jared Bernt. Meridian City Council Meeting Agenda January 9, 2018 — Page 23 of 475 Meridian City Council January 2, 2018 Page 20 of 23 De Weerd: Well, we could tell who your brother was. He has that same gait, you know, that you have, so -- Bernt: That's right. De Weerd: So, it was easy to pinpoint. Bernt: Right. De Weerd: Well, Treg, it's wonderful having you on board. You bring a breadth of -- of experience and fresh perspective. This is a new role and if you fill this new role like you have filled every other role, we know that you will do great work and we are excited to have you on here. Bernt: Thank you. My pleasure. Thank you. 3. Seat 6 - Luke Cavener De Weerd: Okay. Seat 6, Luke Cavener. If Luke -- Mr. Cavener, Councilman Cavener, if you will, please, join the clerk at the podium, as well -- along with your family. Coles: Put your left hand on the Bible and raise your right hand and repeat after me. I, Luke Cavener, do solemnly swear or affirm, that I will support the Constitution and laws of the United States, the Constitution and laws of the state of Idaho, and the ordinances and polices of the City of Meridian, Idaho. And that I will faithfully perform the duties of the office of City Council of Meridian, Idaho, to the best of my ability during the continuance of my term, so help me God. (Repeated by Luke Cavener.) Coles: Congratulations. De Weerd: And, Gunner, you are a rock star. It's always the family in the background that you can depend on. Gunner had your back. Cavener: Without a doubt. De Weerd: Mr. Cavener, would you like to introduce your -- your support system and -- Cavener: Sure. De Weerd: -- have any remarks. Meridian City Council Meeting Agenda January 9, 2018 — Page 24 of 475 Meridian City Council January 2, 2018 Page 21 of 23 Cavener: I would love to. In the back is my amazing mother Jo-lynne. My father Alan, who I think stepped out to say hello to somebody. I have my two amazing boys, Gunner, my ten year old. Lincoln, the baby, who has been entertaining everyone tonight. My incredibly, remarkable, caring, supportive and knockout of a wife Adriana with me here. I'm very grateful to have my family here tonight, so -- oh, thank you. Just a couple of quick comments if I may. I know the hour is near, but I, too, wanted to -- to echo Council Member Borton and Bernt's comments in thanking our amazing community for their support. I love campaigning. I love knocking doors and hearing from our citizens, hearing the things that our community loves about Meridian and I even love hearing the things that our community would love to see us improve and we are so blessed as a city to have so many amazing citizens, three of which were appointed to serve here tonight and I'm just so thankful for the amazing people that we have in our community. I would be remiss if I didn't thank my family again. Those of us that are up here know what the family members know, that running for office is never easy and is never successful without a strong support system and so I'm very thankful that I have a great family who supports me as well. Equally, I have learned that this campaign is about your friends and those that you can trust and I am so grateful for this amazing Council that is up here, Council Member, Borton, Council Member Palmer. Mayor Tammy. Treg is an amazing friend. Council Member Bird, a remarkable source of inspiration and wisdom. And Council Member Milam, who teaches me things each week about what we need to do to make our community great. You're an amazing friend and I'm so grateful that we have you on our Council. I have some amazing friends that I would be remiss if I didn't thank. Dave Brown, an amazing citizen. Abid Azaki, a caring Meridian resident. Marcus Green is someone who just has a heart for Meridian and, lastly, I'd like to thank our incredible city employees who day in and day out make us look way better than we deserve and many of them are here tonight and put in late hours and early mornings and respond to e-mails that come from Council at odd hours of the evening and you do it with such grace and class it's -- we are truly a world class organization and so thank you to the many employees for all you do to make our community great and on that I think it's time for us to get to work. B. Election of City Council Officers De Weerd: Well said. Item 10-B is election of City Council officers. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: Can these -- this can be done all in one, yes? De Weerd: No. Just do one at a time. Milam: Two separate ones? Okay. I would like to nominate Joe Borton as City Council president. Meridian City Council Meeting Agenda January 9, 2018 — Page 25 of 475 Meridian City Council January 2, 2018 Page 22 of 23 Cavener: Second. De Weerd: Okay. I have a motion and a second to elect Joe Borton as City Council president. Would you accept that nomination? Borton: I would be honored. Yes. De Weerd: Do I have any other nominations? If not I will close the nominations. We do have a motion and a second to nominate Joe Borton as Council president. Mr. Clerk. Roll call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, absent. De Weerd: All ayes. MOTION CARRIED: FIVE AYES. ONE ABSENT. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: I would like to nominate Luke Cavener for Council vice-president. Palmer: Second. De Weerd: I have a motion and a second to nominate Luke Cavener as vice-president. Do you accept that nomination? Cavener: I do, Madam Mayor. Thank you. De Weerd: Okay. Are there any other nominations? Hearing none, I have a motion and a second to nominate Luke Cavener as vice-president. Mr. Clerk. Roll call: Bird, yea; Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, absent. De Weerd: All ayes. Motion carried. MOTION CARRIED: FIVE AYES. ONE ABSENT. Item 11: Future Meeting Topics De Weerd: Congratulations. Okay. Item 11. Any items under Future Meeting Topics? Okay. With that I would entertain a motion to close -- or to adjourn. Bernt: Madam Mayor? Meridian City Council Meeting Agenda January 9, 2018 — Page 26 of 475 Meridian City Council January 2, 2018 Page 23 of 23 De Weerd: Mr. Bernt. Bert: I move to adjourn the meeting this evening. Milam: Second. De Weerd: I have a motion and a second to adjourn. All those in favor say aye. MOTION CARRIED: FIVE AYES. ONE ABSENT. MEETING ADJOURNED AT 7:01 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) MAYO T MY DE WEERD DATE APPROVED ATTEST:- o /J C. J Y CO S, C CLERK 1) �7iv of o w m E IDjANJ 0e2. '3CAL-- d