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HomeMy WebLinkAboutSever Licensing Replacement with Dell PO #18-0179 Page 1 Memo To: C.Jay Coles, City Clerk From: Sandra Ramirez, Purchasing Specialist CC: Dave Tiede, Chief Information Officer; Keith Watts, Purchasing Manager Date: 12/20/17 Re: January 2 nd City Council Meeting Agenda Item The Purchasing Department, on behalf of the IT Department, respectfully requests that the following item be placed on the January 2 nd City Council Consent Agenda for Council’s consideration. Approval of PO # 18-0179 for Server Licensing Replacement to Dell Marketing, L.P. for the Not-to-Exceed amount of $50,709.70. Recommended Council Action: Approval of PO #18-0179 and authorize the Purchasing Manager to sign the Not-To-Exceed amount of $50,709.70. Thank you for your consideration. City of Meridian Purchasing Dept. Meridian City Council Meeting Agenda January 2, 2018 – Page 348 of 559 Meridian City Council Meeting Agenda January 2, 2018 – Page 349 of 559 Sales rep: Jerry Ear | 1024340126720.1 Page 1 © 2014 Dell Inc. U.S. only. Dell Inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682. A quote for your consideration! Total: $50,709.70 Based on your business needs, we put the following quote together to help with your purchase decision. Please review your quote details below, then contact your sales rep when you're ready to place your order. Quote number: 1024340126720.1 Quote date: Dec. 5, 2017 Quote expiration: Jan. 4, 2018 Company name: ID-L CITY OF MERIDIAN Customer number: 98597939 Phone: (208) 888-4433 Sales rep information: Jerry Ear Gerard_Ear@Dell.com (800) 456-3355 Ext: 7234810 Billing Information: ID-L CITY OF MERIDIAN 33 E BROADWAY AVE STE 304 MERIDIAN ID 83642-2619 US (208) 888-4433 Pricing Summary Item Qty Unit Price Subtotal VLA WINDOWS SERVER DATACENTER PER 2 CORE LICENSES 2016 70 $505.89 $35,412.30 VLA WINDOWS SERVER STD PER 2 CORE LICENSES 2016 28 $72.55 $2,031.40 VLA WINDOWS SERVER DEVICE CAL 2016 300 $19.18 $5,754.00 VLA WINDOWS SERVER USER CAL 2016 300 $25.04 $7,512.00 Subtotal: Shipping: Environmental Fees: Non-Taxable Amount: Taxable Amount: Estimated Tax: Total: $50,709.70 $0.00 $0.00 $0.00 $0.00 $0.00 $50,709.70 Special lease pricing may be available for qualified customers. Please contact your DFS Sales Representative for details. Meridian City Council Meeting Agenda January 2, 2018 – Page 350 of 559 Sales rep: Jerry Ear | 1024340126720.1 Page 2 © 2014 Dell Inc. U.S. only. Dell Inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682. Dear Customer, Your Quote is detailed below;please review the quote for product and information accuracy.If you find errors or desire certain changes please contact me as soon as possible. Regards, Jerry Ear Additional Comments: Microsoft Select Plus Quote for 140 cores Win Server Datacenter 2016, 56 cores Win Server Standard, 300 Win server Device CALs, 300 Win server 2016 User CALs; Quoted on Idaho State Contract SBPO1388 = Dell contract 81AEA Order this quote easily online through your Premier page, or if you do not have Premier, using Quote to Order Meridian City Council Meeting Agenda January 2, 2018 – Page 351 of 559 Sales rep: Jerry Ear | 1024340126720.1 Page 3 © 2014 Dell Inc. U.S. only. Dell Inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682. Shipping Group 1 Shipping Contact: ACCOUNTS PAYABLE Shipping phone: (208) 489-0505 Shipping via: Standard Ground Shipping Address: ID-L CITY OF MERIDIAN ID-L CITY OF MERIDIAN MERIDIAN ID 83642-2619 US SKU Description Qty Unit Price Subtotal VLA WINDOWS SERVER DATACENTER PER 2 CORE LICENSES 2016 Contract No: 81AEA 70 $505.89 $35,412.30 A9258579 VLA WINDOWS SERVER DATACENTER PER 2 CORE LICENSES 2016 70 -- SKU Description Qty Unit Price Subtotal VLA WINDOWS SERVER STD PER 2 CORE LICENSES 2016 Contract No: 81AEA 28 $72.55 $2,031.40 A9258640 VLA WINDOWS SERVER STD PER 2 CORE LICENSES 2016 28 -- SKU Description Qty Unit Price Subtotal VLA WINDOWS SERVER DEVICE CAL 2016 Contract No: 81AEA 300 $19.18 $5,754.00 A9258327 VLA WINDOWS SERVER DEVICE CAL 2016 300 -- SKU Description Qty Unit Price Subtotal VLA WINDOWS SERVER USER CAL 2016 Contract No: 81AEA 300 $25.04 $7,512.00 A9258323 VLA WINDOWS SERVER USER CAL 2016 300 -- Subtotal: Shipping: Environmental Fees: Estimated Tax: Total: $50,709.70 $0.00 $0.00 $0.00 $50,709.70 Meridian City Council Meeting Agenda January 2, 2018 – Page 352 of 559 Sales rep: Jerry Ear | 1024340126720.1 Page 4 © 2014 Dell Inc. U.S. only. Dell Inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682. Important Notes Terms of Sale Unless you have a separate written agreement that specifically applies to this order,your order will be subject to and governed by the following agreements,each of which are incorporated herein by reference and available in hardcopy from Dell at your request:Dell's Terms of Sale (www.dell.com/learn/us/en/uscorp1/terms-of-sale),which include a binding consumer arbitration provision and incorporate Dell's U.S.Return Policy (www.dell.com/returnpolicy)and Warranty (for Consumer warranties ;for Commercial warranties). If this purchase includes services:in addition to the foregoing applicable terms,the terms of your service contract will apply (Consumer;Commercial).If this purchase includes software:in addition to the foregoing applicable terms,your use of the software is subject to the license terms accompanying the software,and in the absence of such terms,then use of the Dell-branded application software is subject to the Dell End User License Agreement -Type A (www.dell.com/AEULA) and use of the Dell-branded system software is subject to the Dell End User License Agreement -Type S ( www.dell.com/SEULA). If your purchase is for Mozy,in addition to the foregoing applicable terms,your use of the Mozy service is subject to the terms and conditions located at https://mozy.com/about/legal/terms. You acknowledge having read and agree to be bound by the foregoing applicable terms in their entirety.Any terms and conditions set forth in your purchase order or any other correspondence that are in addition to,inconsistent or in conflict with,the f oregoing applicable online terms will be of no force or effect unless specifically agreed to in a writing signed by Dell that expressly references such terms. Pricing, Taxes, and Additional Information All product,pricing,and other information is valid for U.S.customers and U.S.addresses only,and is based on the latest information available and may be subject to change.Dell reserves the right to cancel quotes and orders arising from pricing or other errors.Please indicate any tax-exempt status on your PO,and fax your exemption certificate,including your Customer Number,to the Dell Tax Department at 800-433-9023.Please ensure that your tax-exemption certificate reflects the correct Dell entity name:Dell Marketing L.P. Note:All tax quoted above is an estimate;final taxes will be listed on the invoice. If you have any questions regarding tax please send an e-mail to Tax_Department@dell.com. For certain products shipped to end-users in California,a State Environmental Fee will be applied to your invoice.Dell encourages customers to dispose of electronic equipment properly. Meridian City Council Meeting Agenda January 2, 2018 – Page 353 of 559 City Of uelidian Statement of Revenues and Expenditures - Rev and Exp Report - Sandra - Unposted Transactions Included In Report 01 - General Eund 1510 - InforDatioa tgchrlology From 7a/1/2077 Through 9/30/2018 Percent of Budget Remaining Budqet with Curlent Year Actual Budget Remaining 54127 OPERATING COSTS Software Acquisition &Licenses (under S25,000) Total OPERATING COSTS 134, 860.80 6,289 -00 128,5'71.80 95.34? DEPT EXPENDITURES TOTAL EXPENDITURES 134,860.80 134,860.80 114,860.80 6,249.O0 _ 6,239_.,!L 128,171=8L 12A,5'7t,80 95. 3! t e!.-.,11! 95.349128,571.80_q Date. 12/20/11 03:01:oB Ax Meridian City Council Meeting Agenda January 2, 2018 – Page 354 of 559