The URL can be used to link to this page

Home My WebLink AboutTask Order 10701.b SCADA Technical Page 1 Memo To: C.Jay Coles, City Clerk, From: Sandra Ramirez, Purchasing Specialist CC: Dennis Teller, Keith Watts Date: 12/11/2017 Re: December 19 th City Council Meeting Agenda Item The Purchasing Department respectfully requests that the following item be placed on the December 19 th City Council Consent Agenda for Council’s consideration. Approval of Task Order 10701.b for Professional Services for “SCADA TECHNICAL SUPPORT SERVICES for FY2018” to CH2M Hill Engineers, Inc. for the Not-To- Exceed amount of $50,529.00. This Task Order is issued in conjunction with the Master Agreement with CH2M Hill dated October 1, 2017, which is the result of the formal RFQ #CW-1750-10772. Recommended Council Action: Approval of Task Order 10701.b to CH2M Hill Engineers for the Not-To-Exceed amount of $50,529.00 and authorize Purchasing Manager to sign the Purchase Order for the Not-to-Exceed amount $50,529.00. Thank you for your consideration. City of Meridian Purchasing Dept. CONTRACT CHECKLIST Date: REQUESTING DEPARTMENT Project Name: Project Manager: Contract Amount: Contractor/Consultant/Design Engineer: Is this a change order? Yes No Change Order No. Fund: Budget Available ( Purchasing attach report ): Department Yes No Construction GL Account FY Budget: Task Order Project Number: Enhancement: Yes No Professional Service Equipment Will the project cross fiscal years? Yes No Grant Grant #: Wage Determination Received Wage Verification 10 Days prior to bid due date Debarment Status (Federal Funded) Print and Attach the determination Print, attach and amend bid by addendum (if changed) www.sam.gov Print and attach Master Agreement Category (Bid Results Attached) Yes No (Ratings Attached) Yes No Date MSA Roster Approved: Typical Award Yes No If no please state circumstances and conclusion: Date Award Posted: 7 day protest period ends: PW License Expiration Date: Corporation Status Insurance Certificates Received (Date): Expiration Date: Rating: A Payment and Performance Bonds Received (Date): Rating: Builders Risk Ins. Req'd: Yes No (Only applicabale for projects above $1,000,000) Reason Consultant Selected 1 Performance on past projects Check all that apply Quality of work On Budget On Time Accuracy of Construction Est 2 Qualified Personnel 3 Availability of personnel 4 Local of personnel Description of negotiation process and fee evaluation: Date Submitted to Clerk for Agenda: By: Purchase Order No.: Date Issued: WH5 submitted (Only for PW Construction Projects) NTP Date: Contract Request Checklist.5.24.2016.Final N/A N/A N/A N/A Goodstanding N/A N/A I. PROJECT INFORMATION 5/4/2017 5/1/2018 N/A 390,000 11/27/2017 Public Works SCADA General Support WRRF FY18 / CH2M V. BASIS OF AWARD N/A N/A IV. GRANT INFORMATION - to be completed only on Grant funded projects VI. CONTRACTOR / CONSULTANT REQUIRED INFORMATION 9/22/2015 -Purchasing Manager VIII. AWARD INFORMATION Approval Date Enter Supervisor Name Date Approved Dennis Teller 11/27/2017 VII. TASK ORDER SELECTION (Project Manager to Complete) See attached Task Order Draft N/A Award based on Low Bid Highest Ranked Vendor Selected $50,529 Dennis Teller If yes, has policy been purchased? CH2MHill III. Contract Type II. BUDGET INFORMATION (Project Manager to Complete) 60 3510 53101 10701.b TASK ORDER 7A RFP / RFQ BID OW IDIAN CITY OF MERIDIAN Purch.lln9 O.O.rlmart 3'} E BFOADWAY AVE, STE 1 06 MERIDIAN. ID 83642 TEL: (208) 489{417 FAX: (208) 987-4813 @ CITY OF MERIDIAN Public Wo*s / Wastawalar 111212017 IS BTJOGET AMENOIIENT BEOUIFEO? No E MANAGEMENT TICKET NO. DATE OF BEOUEST AVAILABLE BUDGET A OUT'IT $390,m0.00 Purchase Requisition PHOJ eFuanacEF-- elLrDcnnls PAYMENT TEHMS NET 30 DESTINATION .o.8.FREIGIIT TFFUS PHEPAID Dennis Teller R SERVICES / WRRF FY18PROJECTNAIIE: CH2MH|[ / SCADA General S DA Services WRRF 18 s 50 529.00 U $ $ $ $ $ $50 529.00 Council Approval Date:NOTES: OTY UNIT -IIIIIIIIrI -I , FUND DEPT . CODEgrt{r,rIIrIIIITII ACCOUNTING COOES IOTAL AI.IIOUNT Ou antily and Pritg X o F LG T -ilirr - - -- D escriplion of Purchase Tc E IIITII UNIT PFICE f,l:I{ifBllitil IIITIIr - P N C S o E 1, E c n ot PABT NUMBER / DESCBtpTtON / COMMIIl\iTENT NAME / TASK ORDER / CONTRACT i PROJECT OESCRIPTION - -- - - - SUGGESTEO VENDON CH2MH|II 322 E Front Street, Suite 2OO Boise, lD 83702 treaPis:- ciiDa., Jr.Jr,:g!n t,ius; ,,F;1:r,il oil ,il L iir:/orcES riarli:5 :,-trs cnnrcits r\:.o ccFtltsacita;,taE ;i:Lii:D:o iqE oEoir ?,t TASK ORDER NO. 10701,b Pursuant to the MASTER AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN CITY OF MERIDIAN (OWNER) AND CH2M HILL ENGINEERS, INC (ENGINEER) This Task Order is made this L' day of December 2017 and entered into by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho, hereinafter referred to as "City", and accepted by CH2M HILL ENGINEERS, INC, hereinafter referred to as "Engineer" pursuant to the mutual promises, covenant and conditions contained in the Master Agreement (category 7A) between the above mentioned parties dated October 1, 2017. The Project Name for this Task Order 10701.b is as follows: CITY OF MERIDIAN SCADA TECHNICAL SUPPORT FY 2418 SCOPE OF WORK Our scope is to provide on-going support, as needed, to the City for routine maintenance support of the Meridian Supervisory Control and Data Acquisition (SCADA) system including the Human Machine Interface (HMI), network communications, and programmable logic controllers (PLCs) during City fiscal year 2018. Project Management Manage, coordinate and lead ENGINEER Team's activities and perform administration of the project execution and quality reviews. Activities include contract administration, project accounting, Health &Safety Plan preparation, project documentation, monitoring progress, change management, periodic invoicing, and closeout and archiving. Routine Maintenance Support Although currently undefined, routine maintenance will be provided to improve operation and identify potential software risks. The actual maintenance program will be developed in coordination with the operations staff. Routine Maintenance Support and ongoing Systems Integration are a primary mechanism for creating staff familiarity with Task order 10701.b SCADA Technical Support FY18 Page 1 of 4 CH2M Hill Engineers Meridian's SCADA and will be defined in subsequent SCADA Support Services Work Authorization Form (Attachment A). Planned Improvements Planned improvements include developed activities to improve reliability or programmer access of SCADA or associated networks. Operations staff continuously compiles a list of planned improvements that will be prioritized and coordinated with ENGINEER for completion throughout the period of performance of this task order. Work Authorization forms (Attachment A) will be used to document the work to be performed and estimated level of effort for each planned improvement. Urgent Calls Urgent Calls will be initiated by the operations staff or the information technology staff to address immediate needs with SCADA, PLC programming, or network operation. It is assumed that the programmer will remotely work to resolve the issue. It is assumed that the first call to resolve an urgent issue will be to the City Information Technology staff. Deliverables To be defined in subsequent SCADA Support Services Work Authorization Form (Attachment A) REIMBURSABLE EXPENSES Estimated reimbursable expenses will be identified in individual Work Authorization forms as needed to perform the work activity. Anticipated reimbursable expense types are airline tickets, rental cars, lodging, and meals. ASSUMPTIONS While preparing our scope of services and fee estimate, we have made the following assumptions: Requests made by City staff after 5:00 p.m. and before 8:00 a.m. (Mountain Time) or on weekends and City holidays will be considered an "After-hours call". After-hours calls will be given highest priority for response on the first business day that follows. Task Order 10701.b SCADA Technical Support FY18 Page 2 of 3 CH21V Hill Engineers TIME OF COMPLETION and COMPENSATION SCHEDULE The following schedule is based on a Notice to Proceed (NTP) from the City by December 2017 and resulting in support services being available through the end of September 2018. A NTP issued on a different date will change the schedule accordingly. The Not -To -Exceed amount 10 complete all services listed above for this Task Order No. 10701.b is fifty thousand five hundred twenty-nine dollars ($50,520.00). No compensation will be paid over the Not -to -Exceed amount without prior written approval by the City In the form of a Change Order. Any and all travel will only be reimbursed if pre -approved by the Project Manager, and only per the City of Meridian Travel Policy. Reimbursable expenses will be paid at cost and only if pre -approved by the Project Manager. Any travel and/or reimbursables paid will be paid as part of the Not -To - Exceed Task Order Total per the Compensation and Completion Schedule above. CITY OF MERADIAN KEl , A S, Purchas' :anagen Dated:_ City Project Manager; D • aLl Teller Task Oran 10701 11 SCAas\ Ta,:P�nlcal Support FY18 CH2M Ni11 Engineer, CHZM HILI_ EN , INC Dated:f- De ppro Cit NNIS Tl=t_t ER, Wateru_p ntendent Dated:. ! — yr Pam 3 ora CITY OF MERIDIAN TAMMY de W D, MAYOR Dated: Id-/ l � / 6—;1r` 7 Approved by Council: o-/ ` /,,1)0/7 (IsStAl- Task 0RAT — Attest: `;.vor PIC. Jay oIes, CLERKA Order 10701.b SCADA Technical Support FY18 Page 4 of 4 CH2M Hill Engineers CITY OF NiFRUAN SCADA TECHNICAL SUP PORI FY 2618 SCADA Support Services Work Authorization Request Form _ This Work Authorization Request is associated the Agreement between the City of Meridian, Idaho (CITY) and Engineer for SCADA Related Software Support. Request for Work Requested By (City): Date / Time: Type: ❑ Routine Maintenance ❑ Planned Improvements ❑ On -Call Request Reason and Scope of Work Provide brief explanation regarding why work is needed. Provide brief list of planned activities, timeframe, and deliveral expected. Estimated Budaet T Based on Scope of Work herein, Engineer estimates the following level of effort will be required to perform the requested work. Staff Required Hours I Cost Total Estimated Hours and Cost j Estimated Schedule Based on the current understanding of the work to be performed, Engineer anticipates that the work will be completed within (days/weeks) from City Authorization and Notice to Proceed. Engineer will notify the City via email when the work is complete. Authorization & Notice to Proceed CITY Authorization to Proceed, acknowledged by: Title: Date: PAGE 1 OF 1 City Of r'teridian Statemenl of Revenues and Expenditures - Rev and Exp Report - Sancb:a - Unposted Transactions Included In Report 60 - Bnteq)rise F'und 351.0 - Wll tteatn€nt Plant Fxor].t l0/l/2011 Through 9/30/2018 Budget wi!h Amendments Current Year Actual Budget Remaining 39.0, 000.00 39!, 000.00 40,02a .24 4A ,424 -24 349, 9'15 .16 349,915.'16 89J4\ 89.749 5 3101 DEPT EXPENDITURES TOTAL EXPENDITURES 3lqr q9.0.q0 44,424 -24 3le,e1t.'16_ 40, 024 ,24 3 49 , 9't: 89.749 89.74t00ss.390,0 16 Date. ll/29/t'1 t1:03:4, AM OPERATING COSTS P.IaDt Maintenance TOtAl OPERATING COSTS Percent of Budget Remaining IDSOS Viewing Business Entity Page 1of 2 IDAHO SECRETARY OF STATE Viewing Business Entity Lawerence Denney, Secretary of State I New Search ] [ Back to Summarv ] I Get a certificate of existence for CH2M H]LL ENGINEERS. INC. l I Monitor CH2l"l HILL ENGINEERS. INC. business filinos ] CH2M HILL ENGINEERS, INC. 9191 S. JAMA]CA ST. ATTN: TAX ENGLEWOOD, CO 80112 Type of Business: CORPORATION, GENERAL BUSINESS StAtUS: GOODSTANDING State of Origin: DELAWARE Date of 12 Jul 2005 Origination/Authorization: Current Registered Agent: C T CORPORATION SYSTEM 921 S ORCHARD ST STE G BOISE, ID 83705 Organizational ID / Filing Cf6t426 N um ber: Number of Authorized Stock shares: Date of Last Annual Report: 12 )un 2OL7 Annual Report Due: Jul 2018 Original Filing: I Help Me Print/View TIFF ] Filed 12 Jul 2OO5 CERTIFICATE View Imaoe (PDF format) OF AUTHORITY View Imaoe (TIFF format) Amendments: I Help l"le Print/View TIFF ] View Imaoe ( PDF format) View Imaoe (TIFF format) Annual Reports; I Helo Me Print/View T]FF l View Document Online View Document Online View Document Online View Document Online View Document Online View Document Online View Document Online Amendment Filed 27 Aug NAME CHANGED 2OO7 TO CH2M H]LL ENGINEERS, INC. Report for year 2017 ANNUAL REPORT Report for year 2016 ANNUAL REPORT Report for year 2015 ANNUAL REPORT Report for year 2014 ANNUAL REPORT Report for year 2013 ANNUAL REPORT Report for year 2012 ANNUAL REPORT Report for year 201l ANNUAL REPORT https://www. accessidaho.org/public/sosicorp/C 1 61 426 html 1211112017