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Home My WebLink AboutTask Order 10641 Professional Services Well 28 Water Treatment Facility - Mountain Waterworks Page 1 Memo To: C.Jay Coles, City Clerk From: Keith Watts, Purchasing Manager CC: Garrick Nelson, Staff Engineer II; Kyle Radek, Asst. City Engineer Date: 10/27/17 Re: November 8 th City Council Meeting Agenda Item The Purchasing Department respectfully requests that the following item be placed on the November 8 th City Council Consent Agenda for Council’s consideration. Approval of Task Order 10641.a for Professional Services for “WELL 28 WATER TREATMENT FACILITY - DESIGN” to Mountain Waterworks, Inc. for the Not-To- Exceed amount of $232,554.00. This Task Order is issued in conjunction with the Master Agreement with Mountain Waterworks, Inc. dated October 1, 2017, which is the result of the formal RFQ #CW-1750-10772. Recommended Council Action: Approval of Task Order 10641.a for the Not-To- Exceed amount of $232,554.00 as well as authorize the Purchasing Manager to sign the Purchase Order for the Not-to-Exceed amount of $232,554.00. Thank you for your consideration. City of Meridian Purchasing Dept. (::�W, IDIANt-6�-- I D A H O Works Department TO: Keith Watts, Purchasing Manager FROM: Garrick Nelson Staff Engineer II DATE: 10/9/2017 Mayor Tammy de Weerd CftV Council Members& Keith Bird Joe Borton Whe Cavener Genesis Milam Anne Little Roberts Ty Palmer SUBJECT: TASK ORDER 10641 WITH MOUNTAIN WATERWORKS, INC. PURSUANT TO THE MASTER AGREEMENT CATEGORY 1D, APPROVED OCTOBER 1, 2017, FOR THE WELL 28 WATER TREATMENT DESIGN FOR A NOT -TO -EXCEED AMOUNT OF $232,554.00. I. DEPARTMENT CONTACT PERSONS Garrick Nelson, Staff Engineer II 489-0358 Kyle Radek, Asst City Engineer 489-0343 Warren Stewart, City Engineer 489-0350 Dale Bolthouse, PW Director 489-0372 II. DESCRIPTION A. Background This project will improve the water quality supplied by Well 28 that is put into the distribution system and delivered to customers. Iron and Manganese must be removed from supply water in order to provide adequate chlorine residuals in the distribution system without precipitation of these constituents which results in brown or black water stains. The primary purpose and justification for this project is to remove Iron, Manganese, and other aesthetic contaminants to enable delivery of safe clean water to customers. This task order covers the pilot testing, development of equipment procurement specifications, preliminary engineering report and final design of the treatment facility for the project. B. Proposed Project The proposed project will be the FY 2018 portion of the design and equipment procurement for an Iron and Manganese Treatment Facility at Well 28. The Page I of 2 construction and construction services will take place in FY 2019 and will be included in the FY 2019 budget. III. IMPACT 0 Fiscal Impacts Funding is available in the Well 28 Water Treatment Enhancement for this task order. The value of the task order with Mountain Waterworks, Inc. is $232,554, with $800,000 in current funding available in the account. Project Costs: Fiscal Year 2018 Project Funding Fiscal Year 2018 Available Funding B. Time Constraints Total Enhancement Account Code / Codes 3490-96166 Total Funding Required $800,000.00 '.illilll $232,554.00 Council approval will allow this project to begin the design portion of the treatment facility and allow s to tay on schedule for the completion of construction by the end of F 019. Departmental Approval: Page 2 of 2 CONTRACT CHECKLIST Date: REQUESTING DEPARTMENT Project Name: Project Manager: Contract Amount: Contractor/Consultant/Design Engineer: Is this a change order? Yes No Change Order No. Fund: Budget Available ( Purchasing attach report ): Department Yes No Construction GL Account FY Budget: Task Order Project Number: Enhancement: Yes No Professional Service Equipment Will the project cross fiscal years? Yes No Grant Grant #: Wage Determination Received Wage Verification 10 Days prior to bid due date Debarment Status (Federal Funded) Print and Attach the determination Print, attach and amend bid by addendum (if changed) www.sam.gov Print and attach Master Agreement Category (Bid Results Attached) Yes No (Ratings Attached) Yes No Date MSA Roster Approved: Typical Award Yes No If no please state circumstances and conclusion: Date Award Posted: 7 day protest period ends: PW License Expiration Date: Corporation Status Insurance Certificates Received (Date): Expiration Date: Rating: A+ Payment and Performance Bonds Received (Date): Rating: Builders Risk Ins. Req'd: Yes No (Only applicabale for projects above $1,000,000) Reason Consultant Selected 1 Performance on past projects Check all that apply Quality of work On Budget On Time Accuracy of Construction Est 2 Qualified Personnel 3 Availability of personnel 4 Local of personnel Description of negotiation process and fee evaluation: Date Submitted to Clerk for Agenda: By: Purchase Order No.: Date Issued: WH5 submitted (Only for PW Construction Projects) NTP Date: Contract Request Checklist.5.24.2016.Final N/A N/A N/A N/A Goodstanding N/A N/A I. PROJECT INFORMATION 3/17/2017 3/16/2018 N/A 2018 10/5/2017 Public Works Well 28 Water Treatment Facility Design V. BASIS OF AWARD N/A N/A IV. GRANT INFORMATION - to be completed only on Grant funded projects VI. CONTRACTOR / CONSULTANT REQUIRED INFORMATION 10/1/2017 October 27, 2017 VIII. AWARD INFORMATION Approval Date Enter Supervisor Name Date Approved Kyle Radek 10/5/2017 VII. TASK ORDER SELECTION (Project Manager to Complete) Mountain Waterworks submitted a draft scope of work to the City for review for this project. This scope of work was compared to previous design task orders for Well 19, 27 & 22. The fee is comparable to those projects along with the scope of work. The fee for this project is within the expected value for the scope of work provided and the estimated cost in the enhancement. N/A Award based on Low Bid Highest Ranked Vendor Selected $232,554 Garrick Nelson If yes, has policy been purchased? Mountain Waterworks III. Contract Type II. BUDGET INFORMATION (Project Manager to Complete) 60 3490 96166 10641.a TASK ORDER 1D RFP / RFQ BID TASK ORDER NO. 10641.a Pursuant to the MASTER AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN CITY OF MERIDIAN (OWNER) AND MOUNTAIN WATERWORKS, INC. (ENGINEER) This Task Order is made this day of November 2017 and entered into by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho, hereinafter referred to as "City", and accepted by Mountain Waterworks, INC., hereinafter referred to as "Engineer" pursuant to the mutual promises, covenant and conditions contained in the Master Agreement (category 7A) between the above mentioned parties dated October 1, 2017. The Project Name for this Task Order 10641.a is as follows: CITY OF MERIDIAN WELL 28 WATER TREATMENT FACILITY - DESIGN PROJECT UNDERSTANDING The City of Meridian (City) domestic water system experiences water quality issues related to the precipitation of iron and manganese from groundwater resulting in brown water events, reduced chlorine residuals, extended system flushing, and customer complaints. The City conducted a pilot study in September 2011 to evaluate the feasibility of various water treatment options. The purpose of this project is to investigate feasible treatment options and implement the preferred water treatment technology at Well 28 located on East Taconic Drive between South Eagle Road and East Hyper Drive. The City intends to construct a greensand (or similar technology) system for their approximately 2,000 gallon per minute (GPM) Well 28. The project will consist of: (1) Establishing iron and manganese removal criteria at Well 28. (2) Completing final design and preparing specifications for the procurement of an iron and manganese removal system from an equipment supplier using a competitive procurement process. (3) Completing final design and preparing a construction document package for City's use in obtaining bids for the construction and installation of the previously procured equipment. Task order 10641.A WELL 28 WATER TREATEMENT FACILITY -DESIGN Page 1 of 15 MOUNTAIN WATERWORKS, INC. TIME OF COMPLETION and COMPENSATION SCHEDULE The following schedule is based on a Notice to Proceed (NTP) from the City by November 2017 and resulting in Final Design being completed by June 2018. An NTP issued on a different date will change the schedule accordingly. COMPENSATION AND COMPLETIONSCHEDULE Task Description Due Date Compensation 1 Project Management and Ongoing throughout project $6,440 Administration 2 Pilot Test (City to determine if 45 days after NTP for this task $20,000 necessary after well remediation by others g Public Meeting and Zoning 90 days after NTP for this task $4,270 Requirement if necessary) 4 Iron and Manganese Removal 180 days after NTP for this task $12,600 Equipment Procurement Package 5 Bidding Assistance - Equipment Dependent on City's Scheduling $4,592 Procurement g Survey and Mapping 30 after NTP for this task $7,880 7 Preliminary Engineering Report 60 days after NTP for this task $32,452 g' Final Design for 90% and 100% 90 days after NTP for this task $118,720 Submittal g Bidding Assistance - Construction of Dependent on City's Scheduling $21,480 the Water Treatment Facility 10 Agency Coordination, Meetings and Ongoing through Tasks 2 through $4,120 Permitting 9 TASK ORDER TOTAL, $232,554 The Not -To -Exceed amount to complete all services listed above for this Task Order No. 10641.a is two -hundred thirty-two thousand, five -hundred and fifty-four dollars ($282,554). No compensation will be paid over the Not -to -Exceed amount without prior written approval by the City in the form of a Change Order. Any and all travel will only be reimbursed if pre -approved by the Project Manager, and only per the City of Meridian Travel Policy. Reimbursable expenses will be paid at cost and only if pre -approved by the Project Manager. Any travel and/or reimbursables paid will be paid as part of the Not -To -Exceed Task Order Total per the Compensation and Completion Schedule above. CITY OF ME BY: TAMMY de W RD, MAYOR Dated:_ /// / 0 / )bt / MOUNTAIN WATERWORKS, INC. BY: ' STUART HURLEY, P.E. Dated: 10126/17 Task Order 10641.A WELL 28 WATER TREATEMENT FACILITY - DESIGN Page 14 of 15 MOUNTAIN WATERWORKS, INC. Approved by Council: f / / ?'/ 120/7 Attest: S C.JAY C ES, MY CLERK Purchasing Approval BY: KEITH= TTS, Purchasing Manager City Project Manager Garrick Nelson OV&j TED AUG4N of � E q� IDIAN&- \� SEAL -) Department Appr641 BY: WARREN STEWART, Engineering Menages Dated: l( Z G — 1.7 Task Order 10641.A WELL 28 WATER TREATEMENT FACILITY - DESIGN Papa 15 of 15 MOUNTAIN WATERWORKS. INC. Major Tasks Mountain Waterworks, lnc. will perform the following tasks on the iron and manganese removal project at Well 28: Task 'l - Project Management and Administration Task2-PilotTest Task 3 - Public Meeting and Zoning Requirements (if necessary) Task 4 - lron and Manganese Removal Equipment Procurement Package Task 5 - Bidding Assistance - Equipment Procurement Task 6 - Survey and Mapping Task 7 - Preliminary Engineering Report Task B - Final Design for 90% and '100% Submittal Task 9 - Bidding Assistance - Construction of the Water Treatment Facility Task 10 - Agency Coordination, Meetings and Permitting s PE OF WORK Task 1 - Project Management and Administration Mountain Waterurorks will provide the overall project planning, management, scheduling, coordination of efforts and the day-to-day administrative tasks required for this Task Order. Progress Reports The project is assumed to require eight months for the water treatment equipment procurement and design of the water treatment facility. Mountain Waterworks will prepare written monthly progress reports. The reports will include the following items: . A written description of the progress of the work accomplished to date.. A summary of project issues and concerns that need to be resolved.o A summary of changes in contract amount or time (if applicable).. Monthly invoices for work completed. Deliverables . Monthly progress reports and detailed invoices Task2-PilotTest Mountain Wateru,yorks will perform a pilot test at Well 28 for up to five (5) days to determine the recommended conditions for iron and manganese removal. processes currently expected to be tested include: . Greensand media filtration. Pyrolusite media filtration Task Order 10641.A WELL 28 WATER TREATEMENT FACILITY - DESIGN MOUNTAIN WATERWORKS. INC, Page 2 of 15 The pilot test will consist of two columns for testing, one for each process, at varying loading rates to establish filter performance criteria. Field tests on the raw water and filter effluent are expected to include the following: Field Testing Parameter Frequency l\,4anganese 60 minutes lron, Total 60 m inutes Ammonia Twice Daily Hydrogen Sulfide Daily Chlorine Solution Strength Daily or more frequently if necessary Daily or more frequently if necessary Alkalinity Daily pH 60 minutes or continuous 60 minutes or continuous Mountain Wateruyorks will coordinate with the City to determine desired free chlorine residual after filter and monitor dosing to achieve it to the extent possible. Mountain Waterworks will assist the City in conducting a taste test of the water produced during various pilot test setups. Report Data produced from the pilot testing will be analfzed to determine the efficacy and efficiency of the tested filter media for iron and manganese removal at varying loading rates. The analysis will also estimate required chlorine dose. lvlountain Waterworks will prepare a draft Well 28 Pilot Study Report containing the results of the pilot test and analysis. The report will include an evaluation of the tested media and treatment processes for full scale use at Well 28 and will serye as a basis of design. After meeting with the City to review the draft report, Mountain Waterworks will prepare a final Well 28 Pilot Study Report incorporating pertinent revisions. Although likely not required by IDEQ, the final report will be provided to IDEQ as an attachment to the Preliminary Engineering Report (Task 7). Deliverables. Draft and final Well 28 Pilot Study Report Task 3 - Public Meeting and Zoning Requirements (if necessary) Mountain Watenvorks will assist the City in obtaining a certificate of zoning compliance. lf the preferred layout of new facilities does not meet setback or other dimensional requirements, Mountain Waterworks will assist the City in obtaining a variance. Mountain Waterworks will specifically provide the following: . Certificate of Zoning Compliance - Mountain Waterworks will prepare submittal package per Planning Department requirements for obtaining a certificate of zoning compliance. Task Order 10641.A WELL 28 WATER TREATEMENT FACILITY - DESIcN I.llOUNTAIN WATERWORKS, INC, Page 3 of 15 Free/Total Chlorine Free Chlorine Residual . Neighborhood Meeting - if authorized by the City, Mountain Waterworks will provide public involvement services that may include mailers, door hangers, or limited door-to-door visits.. Variance Application - lf required by the final design layout, Mountain Waterworks will prepare the variance application for submittal to the City of Meridian Community and Development Services (CDS). This will include one (1) pre-application meeting with the City CDS staff. Task 4 - lron and Manganese Removal Equipment Procurement Package Mountain Waterworks will prepare technical specifications to solicit bids for water treatment equipment for the Well 28 treatment project through a competitive bidding process. Mountain Waterworks will prepare draft performance specifications for the preferred equipment and review it with the City in a Workshop. lt is anticipated that the specifi cations will likely include: . A range of expected well water quality.o The results of the Well 28 pilot testing.. Well production and pressure information.. Equipment performance requirements for removal of iron and manganese and other pertinent parameters. . Requirements for identifying and defining treatment system operational and maintenance costs.. Limitations on backwash flow and volume that are allowed.. Requirements for a guaranty of treatment performance.. Penalties for not meeting the treatment guaranty.. Requirements for submittals, training, startup, and operations and maintenance manuals. Deliverableso Draft and final technical performance specification for treatment equipment in electronic (PDF & word) format. Task 5 - Equipment Procurement Assistance Mountain Waterworks will assist the City during the procurement process of the water treatment equipment in responding to technical questions from prospective bidders. Mountain Waterworks will assist the City's evalualion and selection of the proposed treatment equipment following the receipt of bids through the competitive bidding process. lt is anticipated that the technical information to evaluate will likely include: . Bidders'qualifications. General product information. General layout drawings Task Order 10641.A WELL 28 WATER TREATEMENT FAClLlry - DESIGN MOUNTAIN WATERWORKS, INC. Page 4 of 15 . Product performance information. Treatment system operational and maintenance costs. Example project installations. References The City will administer the equipment procurement process. Mountain Waterworks will assist the City in responding to technical questions that the City is unable to answer through the review of the Contract Documents. Deliverables. Attend the pre-bid conference. Written responses to technical questions.. Participate in the review of bids and selection process. Technical evaluation of treatment equipment submittals and concurrence of City's recommendation of award of procurement contract. Task 6 - Survey and Mapping Mountain Waterworks will provide topographical survey and prepare base mapping for the design of the water treatment facility at the existing well site and for the drain line outfall alignment to existing sanitary sewer main located onsite as a single B-inch line orto the proposed 1O-inch line located north-east of the facility in the pre-platted development. lt is anticipated that the effort will include: . Research and Utility Request: Research available land monuments, plats, records of survey, right-of-ways, and recorded easements on the project site. Contact utility companies prior to survey via Dig-line to request field locations of utilities and available utility mapping. Utilities will be shown to the extent they are visible in the field, or located by the utility or Owner. lt is assumed that the City will provide Title Reports for all properties that will be encroached upon by the proposed project.. Survey Control: Establish survey control at the site and along the outfall line alignment using: horizontal coordinate system, NAD 1983 translated to the Ada County G.l.S. system, and vertical control based on NAVD'1988. Right-of-ways (ROW's) will be established and shown on the base map using Ada County G.l.S. data. Any land monuments will be located and shown where found from visual observations during the field survey. Well lot lines will be developed from fleld measurements and recorded plat information.. TBM's: Establish temporary construction benchmarks (T.B.M.'s) at two locations on the well lot.. Topographic Survey: Complete topographic survey as previously described herein. For the purposes of this scope and fee proposal, it is assumed that survey will include existing observable features such as building corners, sidewalks, fences, edge of roadways, power poles, and utility boxes, found property pins, and structures. Existing utilities shall be located to the extent that they are visibly marked by the utility companies.. Base Mapping: Prepare topographic mapping in Civil 3D 2018 at a 1" = 20' scale,22"x34". Topographic features will be depicted using accepted Mountain Task Order 10641 .A WELL 28 WATER TREATEI\,IENT FACILITY - DESTGN page S of i 5 MOUNTAIN WATERWORKS, INC. Waterworks standard symbols. Topographic features will be shown on the design plans to the extent that they are found or field located by the utility companies, such as fences, utility poles, surfacing, utilities, edge of pavement, face of curb, sidewalks, striped roadway centerline, guard rails, signal poles, signs, mail boxes, face of retaining walls, telephone risers, large trees, and include monuments of record and physical survey of monuments and property pins that are found. Provide locations (X & Y coordinates) and elevation of local temporary benchmarks to be used on Project. Property lines will be shown based on Ada County G.l.S. mapping. Contours at one-half lool (112') intervals will be generated. Roadway will be cross-sectioned at 50' intervals on centerline, edge of pavement, gutter, top of curb and natural ground near ROW. Deliverables. Base mapping pdf with 0.s-foot contours intervals of the project site, including the drain line outfall to the existing or proposed sanitary sewer. Task 7 - Preliminary Engineering Report Mountain Wateruyorks will prepare a preliminary engineering report (PER) for the facility in compliance with IDEQ rules IDAPA 58.0'1.08, Section 503. A conceptual design based on the City-selected equipment in Task 3 will be developed in a workshop approach with the City. The single workshop will address: . Building and equipment layout and equipment selection. New building versus building expansion evaluationo Site layout. 3Oo/o design drawings:o Title Sheet o Site Civil Plano Design Criteriao P&lD o Building Layout & Concept Floor Plano Building Elevationo Document capacity in adjacent sanitary sewer to receive backwash. Operation and maintenance considerations. Site source power evaluation The results of the workshop will be developed into a PER for City and IDEQ approval. The PER will identify design criteria, site constraints, code requirements, permitting and entitlement requirements, a list of equipment to be provided in the facility along with their electrical requirements, and a description of the operation, maintenance, and control of the facility. A geotechnical report for use in footing/foundation and stormwater facility design will be completed and included in the PER. A general building and equipment layout plan will be included. A conceptual level cost estimate will also be provided in the PER. Six (6) copies of the PER will be submitted to the City for initial review. Following the City's review, the report will be updated and provided to the City for submission to the IDEQ as the Preliminary Engineering Report for approval. Task Order 10641.A WELL 28 WATER TREATEMENT FACILITY - DESIGN page 6 of 15 MOUNTAIN WATERWORKS. INC, Mountain Watenvorks will incorporate applicable PER to IDEQ and the City. Deliverables. Draft PER for City Review. Final Draft PER for IDEQ Review. Final PER for City and IDEQ Approval IDEQ comments and publish a final Task 8 - Design (50%, 90% and 100% Submittals) Mountain Waterworks will prepare civil, mechanical, electrical, architectural and structural design and prepare plans and specifications for the construction of a treatment facility for iron and manganese removal at Well 28 at a design flow. The facilities included in the design will be as described in the PER from Task 7. Design elements will include the following: . lron and manganese removal equipment including filters, media, backwash controller, backwash flow meter, backwash flow control, pressure relief valve, piping, and other related appurtenances.. Electrical power and controls for the new treatment and building equipment. The existing building will be evaluated for expansion (wood framed) or demolition of the existing building and construction of a new CMU building in Task 7. lf the existing building is expanded, architectural and structural design elements will be in the same style as the existing building. lf Task 7 determines that building expansion is not feasible or desirable to the City, a new CMU building will be designed.. Lighting, heating, and ventilation for the new building. Lighting is assumed to be industrial, chemically resistant fluorescent lighting. Heating is assumed to be ceiling-mounted industrial electrical space heaters. Ventilation will be provided by wall and ceiling vents.o On-site yard piping improvements needed for the new treatment equipment.o Drain line to the existing sanitary sewer main. A preliminary list of expected design drawings is aftached (Attachment A). Drawings and specifications will be submitted to the City for review and approval at 50%, 90% and 100% completion. Up to six (6) hard copies of the 50% and 90% submittals will be provided to the City, and ten ('10) sets of the 100% submittal, plus an electronic copy (PDF and AutoCAD in accordance with GIS Standard) of the 100% submittal, will be provided to the city. The city will submit final drawings and specifications to the lDEe for review and approval. An engineer's opinion of probable construction cost will be updated and submitted with the 90% documents. The City may require up to ten days for review of the 90% submittal and the state will require up to 30 days for review of the 100% submittal. Subtask 8.1 - 50% Design Mountain Waterworks will develop preliminary design plans based on the approved pER. The preliminary design plans will include a site plan, building floor plan, piping and equipment plan, building elevations, and preliminary electrical and control plan. The 50% Task Order 1064'l.A WELL 28 WATER TREATEMENT FACILITY - DESTGN I\4OUNTAIN WATERWORKS. INC, Page 7 of 15 design package will include preliminary technical specifications (not including architectural, mechanical or electrical) and a preliminary Opinion of Probable Construction Cost. Provide 50% plans to City for initial review. Deliverables . 50o/o Complete preliminary design Plans, six (6) copies at scale TBD to City. . Preliminary Opinion of Probable Construction Cost. Subtask 8.2 - 90% Agency Review Design, Plans and Specifications Mountain Watenarorks will finalize design of structures, equipment, major plant piping, process, site plan to allow flnal detailing of the same during the '100% design activities. Specific activities, and work products from 90% design including the following: Project Management . Conduct constructability review. Conduct operability review. Update engineer's opinion of probable construction cost. Coordination with treatment equipment vendor Givil o Finalize building and major site element horizontal locations.. Finalize floor/control levels and flnished grades.. Define contractor staging, storage, and off-site access corridors.. Prepare site grading, drainage, landscape and Temporary Erosion Sediment Control plans. Prepare yard piping and drain layouts.. Prepare access road revisions to building.. Prepare technical specifications.. Senior staff will complete an internal QC review.. Erosion and sediment control plan in accordance with City of Meridian requirements. Architectural . Finalize building floor plan and elevations for building.. Finalize the structural design concepts for the building.. Review applicable codes for the building with City Building, Plumbing, and Electrical Officials and the Fire Marshal. Complete building and fire code analysis.. Prepare technical specifications.. Senior staff will complete an internal QC review. Task Order 10641.A WELL 28 WATER TREATEI\rENT FAClLlry - DESIGN MOUNTAIN WATERWORKS, INC. Page 8 of 15 Structural . Complete structural design for new building and selection of materials of construction.. Prepare framing plan for building.. Prepare final floor plan for building.. Prepare technical specifications.. Senior staff will complete an internal QC review. Process o Final major equipment sizing calculations-. Coordinate with instrumentation and control system (l&CS) on completion of P&lD's.. Senior staff will complete an internal QC review. Mechan ical . Calculate the hydraulic profile for all major gravity process pipelines and hydraulic structures. Establlsh maximum and minimum water surface elevations for all process tanks.o Coordinate with architectural and structural team on preparation of building layout. Assemble catalog cuts for all major process equipment. Complete equipment data sheets or equipment list on all major equipment items to include asset tags per City of Meridian Asset Management Guidelines.. Coordinate with l&CS in the finalization of P&lD's.. Finalize ancillary equipment sizing and line sizing calculations (chemical storage, feed and delivery systems, etc.).. Final equipment selection (type, size, weight, and arrangement).. Finalize selection of piping materials.. Prepare technical specifications.. Senior staff will complete an internal QC review. HVAC/Plumbing . Energy compliance documents for the mechanical systems.. Prepare mechanical specifications as required.o HVAC load calculations and sizing of new HVAC systems as required.. Ductwork sizing and layout.. Assist in obtaining approval of mechanical/plumbing documents from reviewing agencies.. Subconsultant will coordinate with Mountain Watenvorks and other subconsultants on applicable items for City's SCADA integration.o Subconsultant will assist Mountain Waterworks in obtaining approval of mechanical documents from reviewing agencies. lnstrumentation and Control . Design to upgrade control system to current City standard. Task Order 10641.A WELL 28 WATER TREATET\,4ENT FACtLtTy - DEStcN MOUNTAIN WATERWORKS. INC, Page I of 15 . Develop P&lD.o Develop design package to replace the existing control panel and reconnect existing instrumentation to the new control panel.. Develop control panel drawings suitable for UL construction.. Prepare instrumentation and control specifications as required.. Subconsultant will coordinate with Mountain Watenrrorks and other subconsultants on applicable items.. Subconsultant will assist Mountain Waterworks in obtaining approval of instrumentation and control documents from reviewing agencies. Electrical . Service load and standby power calculations.. Site lighting.. lnterior lighting.. Power distribution.. Energy compliance documents for lighting systems.. Prepare electrical specifications.. Subconsultant will coordinate with Mountain Waterworks and other subconsultants on applicable items.. Subconsultant will assist Mountain Watenvorks in obtaining approval of electrical documents from reviewing agencies. Quality Control Mountain Waterworks and subconsultants will perform quality control (QC) reviews by a senior engineer to provide an independent review of the 90% design prior to submittal to City. 90% Design Workshop Mountain Waterworks will conduct a design workshop to review the work products with the City's personnel and other key project staff. Workshop minutes, including the City's comments will be prepared and distributed to attendees. Mountain Watenryorks will implement City and agency review comments from the g0% review as warranted. completion of the final design will include plans, technical specifications, bid schedule and the Engineer's Opinion of Probable Construction Cost. These items will be submitted to the City for bidding purposes. Subtask 8.3 - 100% Contract Document preparation Mountain Waterworks will complete final technical contract drawings and specifications for competitive bidding. Key activities during this phase will include: Design Management . Conduct final reviews and incorporate g0% design review comments. Contract Document Completion . Prepare final construction drawings.o Prepare final technical specifications. Task Order 10641.A WELL 28 WATER TREATEMENT FACtLtTy _ DESTGNMOUNIAIN WATERWORKS, INC, Page 10 of '15 . Prepare final calculations.. Complete final checking and coordination review, agency permitting compliance reviews. lncorporation of Final Review Comments Mountain Waterworks will modify the contract documents to reflect all agreed upon g0% review comments from the City, IDEQ, ACHD and [\Iountain Watenrvorks' quality control review. The final documents will then be provided to the City for submission to IDEQ for review and approval. These plans will be incorporated into the building permit package in Task 10. Task 9 - Bidding Assistance - Water Treatment Facility Mountain Waterworks will assist the City during the bidding process for the construction of the new water treatment facility in responding to technical questions from prospective bidders. The City will facilitate the bidding process. Mountain Waterworks will assist the City in responding to technical questions that the City is unable to answer through review of the Contract Documents for City's use in preparation of addenda. Deliverableso Written responses to technical questions submlfted during the bidding. Task 10 - Agency Coordination and Permitting Mountain Watenarorks will assist the City with agency approval process. Mountain Waterworks shall submit the plans, on behalf of the City, specifically limited to the following:. DEQ PIan Approval. Complete the DEQ Checklist and submit copies of the design for review. Mountain Waterworks shall make required changes to the plans and specifications based on their review.. Ada County Highway District Plan Approval. Submit copies of the design to the ACHD for review and approval of the off-site sewer line.. City of Meridian Building Permit. Complete the Building permit application and submit copies of the design for review. Mountain waterworks will meet with the Building Department to discuss their review of the plans, if necessary. Required comments will be integrated into the plans and resubmitted for review and approval. This process is estimated to take one (1) month. This excludes revisions that require modification to the base design. ASS UMPTIONS while preparing our scope of services and fee estimate, we have made the followingassumptions: 1 . The City will provide to Mountain Waterworks the following for Well 2g: Task Order 10641.A WELL 28 WATER TREATET\,tENT FACtLtTy _ DESTGNMOUNTAIN WATERWORKS, INC.Page 'l l of 15 a. Updated water quality information for Well 28 and results obtained from the September 2011 Pilot Testing. b. Record drawings for Well 28, including the well construction log and the pump station. c. Pump curve and pump setting information for the well pump as currently installed. d. Historical geotechnical reports and/or drilling logs for the Well 28, as available. e. A legal description for the existing Well 28 lot.f. Site access for Mountain Waterworks to locate equipment and personnel at Well 28 to perform the pilot test. The City will also provide power (1 10 VAC) for injection equipment and lighting. g. Provide SCADA l/O standards and guidance to Mountain Waterworks on the requirements of the instrumentation and controls and SCADA systems for the project. h. Standard City PLC specifications for incorporation into the project. 2. The City will provide the following during any bidding or procurement process: a. All bidding and contract documents including, but not limited to, advertisement for bids, bid forms, contacts/agreements, condition of the contract, award, bonding and insurance requirements. b. lncorporate Mountain Waterworks' technical specifications and drawings into Bidding and Contract Documents using the City's contracting boiler plate to bid procurement of the treatment equipment. c. Provide all administration to bid and procure the iron and manganese removal water treatment equipment. d. lncorporate Mountain Watenrvorks' technical specifications and drawings into Bidding and Contract Document using the City's contracting boiler plate to bid the construction and startup of the water treatment facility. e. The City will distribute the Bidding and Contract Documents for the construction of the iron and manganese removal water treatment facility.f. Following a review of the bids received for the construction of the water treatment facility, the City will award and execute a contract with the successful bidder. 3. The City will: a. Provide on-going review of Mountain Waterworks' work and timely consideration of design issues within a time acceptable to the City and Mountain Waterworks. b. Pay for all permits and fees needed for the project. c. Provide project manager to serve as a liaison with other city departments and divisions to facilitate the project reviews and approval process. Ta,sk Order 10641.A WELL 28 WATER TREATEMENT FACtLtTy - DESTGNMOUNTAIN WATERWORKS, INC Page 12 of 15 4. Mountain Waterworks will: a. Utilize an electronic platform for transmission of project documents including invoicing, reports, any electronic plan submittals, and construction submittal review. 5. Assumptions: a. The bidding of the iron and manganese removal water treatment equipment will be open to both greensand and adsorptive types of water treatment systems that meet specified performance requirements. b. The wastewater from the facility will be discharged to the City's existing sanitary sewer system utilizing either the existing 8 inch sewer stub to the northwest or proposed 10 inch sewer main to the northeast. There will be no backwash storage tank. The City has verified that one of the existing sanitary sewer mains has adequate capacity to receive and convey the equipment backwash water. c. Space is available in Well 28 to house the chemical feed facilities for the new treatment process and that large external storage tanks will not be required. d. Space is available on the existing lot for on-site storm water disposal.e. lt is assumed that a fire suppression (sprinkler) system will be required.f. The existing electrical service to the site is capable of accepting the electrical loads associated with the demands for this new equipment, building, and associated appurtenances. An evaluation to verify this assumption is included in Task 7. g. A SWPPP plan will not be required. h. One meeting will be held between the City and Engineeis electrical/instrumentation/control subconsultant during design phase.i. The filter panel, programming and startup will be provided by the manufacturer for the process equipment. SCADA and base station programming will be included as part of the Construction Services Task Order. 6. Construction Services a. services during construction of the water treatment facility are not included in this Scope of Work. A separate scope of work and associated budget will be prepared after the bidding of the construction of the water treatment facility. Iask Order 10641.A WELL 28 WATER TREATEMENT FACtLtTy - DESTGNMOUNIAIN WATERWORKS, INC Page 13 of 15 TIME OF COMPLETION and COMPENSATION SCHEDULE The following schedule is based on a Notice to Proceed (NTP) from the City by June 2018. AnNovember 20'l 7 and resultin g in Final Design being completed by NTP issued on a different date will change the schedule accordingly COMPENSATION AND GOMPLETION SCHEDULE Task Description Due Date Compensation 1 Project Management and Administration Ongoing throughout project $6,440 2 Pilot Test (City to determine if necessary after well remediation by others) 45 days after NTP for this task $20,000 3 Public Meeting and Zoning Requirement (if necessary) 90 days after NTP for this task $4,270 4 lron and Manganese Removal Equipment Procurement Packaqe '180 days after NTP for this task $ 12,600 5 Bidding Assistance - Equipment Procurement Dependent on City's Scheduling $4,592 6 Survey and Mapping 30 after NTP for this task $7,880 Preliminary Engineering Report 60 days after NTP for this task $32,452 I Final Design for 90oh and loooh Submittal 90 days after NTP for this task $1 18,720 9 Bidding Assistance - Construction of the Water Treatment Facility Dependent on City's Scheduling $21 ,480 10 Agency Coordination, lvleetings and Permittinq Ongoing through Tasks 2 through 9 $4,120 TASK ORDER TOTAL: $232,554 The Not-To-Exceed amount to complete all services listed above for this Task Order No. 1064'1.a is two-hundred thirty-two thousand, five-hundred and fifty-four dollars ($232,554). No compensation will be paid over the Not-to-Exceed amouni without prior written approval by the city in the form of a change order. Any and all travel will only be reimtursed if pre-approved by the Project Manager, and only per the city of Meridian Travel Policy. Reimbursable expenses will be paid at cost and only if pre-approved by the Project Manager. Any travel and/or reimbursables paid will be paid as part of the Not-To-Exceed rask order Total per the compensation and completion schedule above. CITY OF MERIDIAN BY MOUNTAIN WATERWORKS, INC. BY:I TAMMY de WEERD, MAYOR STUART HURLEY, P.E Dated:Dated Task OrdeJ 't0641.A WELL 28 WATER TREATEMENT FACILtTy _ DEStcNI\4OUNTAIN WATERWORKS, INC, 10126117 Page 14 of 15 7 City Of Uoridian Statement of Revenues and Expenditures - Rev and Exp Report - sandra - Unposted Transactions rncluded In Report 60 - Ent64>!ise Eund 3490 - t{at€r Construction PlojectB rror'i lO/l/201-t rhrough 9/30/2018 Budget with Act r.ra l- Budget Rema i ning 800,000.04 800,000.04 .0q .00 800,000.04 800,000.04 100.00i 100.001 Capita-I Out-Iay Well *28 construction Total Capital Outlay DEPT EXPENDITURES TOTAL EXPENDITURES Percent of Budget Remainj.ng 9 6165 0 0 0800,000.04 800,000.04 00 0.00 q00&00 Q9 800,000.04 100. qo* 100.00* Datet ta/25/t) 04:17 | 43 pM IDSOS Search Results Search Result Summary IDAHO SECRETARY OF STATE Search Results Page 1 oi 1 Lawerence Denney, Secretary of State Filed 17 Mar 2OO4 CO RPORATIO N GOO DSTAN DI N G I New Search ] Search Results I through 1 ( MOUNTAIN WATERWORKS, INC. ... MOUNTAIN WATERWORKS, INC. ) MOUNTAIN WATERWORKS, INC. rview oetaitst Organizatjonal ID / Filing number: C153668 PO BOX 9906 BOISE, ID 83707 Idaho Secretarv of State's Main Paqe State of ldaho Home Paoe Comments, questions or suggestions can be emailed to: sosinfo@sos. idaho.oov https ://www.accessidaho. org/publ iclsos/corp/search.html 10127 t2017 02t0712017 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLOER, THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTENO OR ALTER THE COVERAGE AFFOROED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZEO REPRESENTATIVE OR PRODUCER, ANO THE CERTIFICATE HOLDER. A,CORD' PROOUCER The Hartwell Corporation PO Box 400 Caldwell, lO 83606 MOUNWAT.Ol CERTIFIGATE OF LIABILITY INSURANCE Nancy Hughes-Weiserc PHONE -['ffi!o nanCypqenartw-IIcorp.com !@q, !9)r tNsuREo _ TNSUEER(S) AEEORollqcOVl!4GE _ rNsu&ER 4 : Tratlelers hde[]ritv Co of Am. -!!LsuREE! : PIqe n!!!!s U@n ce Compa!y l!su!E8 c:Tral4elelE lqasualttr ald Surety -!!LSrtE!B! , X!spectaltytsu ra nce Cq. INSIJRER E INSURER F 31194 0\ 37885 )< IMPORTANT: lf the ce.tificate holder is an AODITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. It SUBROGATION lS WAIVED, subject to the terms and conditions ofthe policy, certain policies may require an endorsement. A statement on this certificate does not confer ts to the certificate holder in lieu of such endorsemen CERTIFICATE N REVISION NUMBER B autouogrre unerury _l ] arv ruro OIM!ED AUTOS ONLYJ ,,*.o X CAIa2o SCHEDULED AUIOS 8A.4D576846 uB-3885T431 COMBINEO S]NGLE L]M TlEaaccEen!-L - I 07123t2016 0712312017 . uoq4" ry4q" 1qe4e1eo1p, q0DlLY 1NJURY lPellqc dedL! PcOol Rn DAI'IAGF(P+ ad.oe.. $ 1,000,000 NON OIINEI) AUTOS ONLY UMBRELLA LIAB EXCESS LIAB OCCUR C LAIMS.I'JIAOE $ REIENT]ON $ OTH. ER 0311612017 03/16/2018 EL EAclflccrDENr $500,000 500,000 500,000 c WORKERS COMPENSA']ON ANO E PLOYERS. L|ABILITY ANY PROPR ETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUOED2 PER - STAIUIE N N I E L DISEASE. EA EMPLOYEE $ OF OPE L DISEASE. PDional Liab R9802669 03/16/2016 03116120,17 Each CtaimD 510.000 deductible DPR9802669 03/16/2016 0311612017 Aggregate oPERATToNS / LocanoNs / vEHrcLEs racoRD ,ol, addnronar Rem.rk schodure, mav be attlched ir morc spacs rs rcquirod) TI EH $ 1,000,000 2,000,000 N AUTHORIZED REPRESENIA TIVE A,/Li City of Meridian 33 E B.oadway Ave Meridian, lD 83642 IN THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTEO BELOW HAVE BEEN ISSUED TO THE INSURED NAMEO ABOVE FOR THE POLICY PERIOD INOICATEO NOTWTHSTANDING ANY REQUIREMENT, IERM OR CONOITION OF ANY CONTRACT OR OTHER OOCUIUENT l^,/]TH RESPECT TO VWTICH THIS CERTIFICATE MAY BE ISSUED OR i.4AY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES OESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS EXCLUSIONS AND CONDIIIONS OF SUCH POLICIES LIMITS SHO\^/N MAY HAVE BEEN REOUCED AY PAID CLAIMS EXCYLIETYPE OF INSURANCE POLICY NUIiBER LIMlls MED ExP (Anv one lerenj _!L JERSONA! & ADV INJURY $ GENERAL AGGREGATE $ PRODUCIS. COMP/OP AGG $ [--l$ 1,000,000 03r16120't7 03t1612018 PREMISES lEa o@ur€.c6) $ THER T A couuencrel cENERAL Ltlarury I CLAIMS{IAoE OCCUR x 680-9G4s0266 10,000 '1,000,000 2,000,000 2,000,000 JACH OCClErENCq DAI\'AGF TO RFNTFII _ ]eotrcv 1 l![p; f ]roc L] l qE!,', ^nn^r*. .,r,, aPrlqs PER: DED ACORO 25 (2015/03) The AcoRD name and togo are registere. .":*:'"t';':;t* ACORD CORPORATION o All rights reserved. LPERRY Mountain Waterworks, lnc. '116, W. River Streel Suite 130 Boise, lD 83702 256t8 9i I EACH OCCURRENCE 3GGRFGATE . $ I SHOULD ANY OF THE ABOVE OESCRIAED POLICIES BE CANCELLED BEFORE I IE""5JilHir,T, ?iI?"Lt\.11K"i[1T i wni -il - D;ift E; fi i COMMERICAL GENERAL LIABILITY THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. BLANKET ADDITIONAL INSURED (ARCHITECTS, ENGINEERS AND SURVEYORS) This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART A. The lollowing is added to WHO lS AN INSURED (Section ll): Any person or organization that you agree in a "conlract or agreement requiring insurance" lo in- clude as an additional insured on this Coverage Part, but only with respect to liability for "bodily in- jury', "property damage" or "personal injury" caused, in whole or in part, by your acls or omis- sions or the acts or omissions of lhose acting on your behalf: a. ln the performance of your ongoing opera- tions; b. ln conneclion with premises owned by or rented to you: or c. ln connedion with 'your work" and included within the'products-completed operations nazatd". Such person or organization does nol qualify as an additional insured for "bodily injury', "property damage" or "personal injury" for which that per- son or organization has assumed liability in a con- tract or agreemenl. The insurance provided to such additional insured is limited as follows: d. This insurance does not apply on any basis to any person or organization for wtlich cover- age as an additional insured specifically is added by another endorsement to this Cover- age Part. e. This insurance does not apply to lhe render- ing of or failure to render any ,,professional services". f. The limits of insurance affoded to the addi_tional insured shall be the limits which you agreed in that "contrad or agreement requir- ing insurance,, to provide for that additional insured, or the limits shown in the Declara- tions for this Coverage part, whichever are less. This endorsement does not increase thelimits of insurance stated In the UMITS Oi INSURANCE (Section lll) for this Coverage Part. B. The following is added to Paragraph a. of 4. Other lnsurance in COMMERCIAL GENERAL LIABILITY CONOITIONS (Section lV): However, if you specifically agree in a "contract or agreement requiring insurance" that the insurance provided to an additional insured under this Cov- erage Part must apply on a primary basls, or a primary and non-contributory basis, this insurance is primary lo other ansurance that is available to such additional insured which covers such addF tional insured as a named insured, and we will not share wrth the other insurance, provided that: (1! The 'bodily injury" or "property damage" for whrch coverage is sought occurs; and (2) The "personal injury'for which coverage is sought arises out of an offense committed; affer you have entered into that "contrad or agreemenl requiring insurance". But this insur- ance slill is excess over valid and collectible other insuranc€, whether primary, excess, contingent or on any other basis, that is available to the insured when the insured is an additional insured under any other insurance. C. The following is added to paragraph g. Transfel Of Rights Of Recovery Against Others To Us in COMMERCIAL GENERAL UABtLtry CON- DITIONS (Section tV): We waive any rights of recovery u/e may have againsl any person or organization because ofpayments r,ve make for ,,bodily injury,,, -property damage" or "personal injury,, arising out of ,.your work' performed by you, or on your behalf, under a "contracl or agreement requiring insurance" withthat person or organizalion. We waive theserights only where you have agreed to do so aspart of the ',conlract or agreement requlring insur-ance" with such person or organization lntered into by you before, and in effect lvhen, the,bodily cG D3 8t 09 07 @ 2007 The Travelers Companies, lnc.hcludes tie copyrighted matenal of Insuranc" S"ri"r" O#,"a, fn"., with its permission Page 1of 2 COMMERICAL GENERAL LIABitITY injury" or "properly damage" occurs, or lhe .per- sonal injury" offense is committed. D. The following definition is added to DEFINITIONS (Seclion V): "Contract or agreement requiring insurance', means that part of any contracl or agreement un- der which you are required to include a person or organization as an additional insured on this Cov- erage Part, provided that the "bodily iniury. and "property damage" occurs, and the "personal in- jury" is caused by an offense commifled: a- After you have entered into that contract or agreement; b. While that part of the contract or agreement is in effecl: and c. Before the end of the policy period. Page 2 ot 2 @ 2007 The Travelers Companies. lnc.lncludes the copyrighted material of tnsurance Services Office, lnc . uth its flermBston cc D3 81 09 07