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HomeMy WebLinkAboutAdvanced Systems GroupGitrr of Meridian Purchasing Dept. Memo To: C. Jay Coles, City Clerk From: Keith Watts, Purchasing Manager CC; Dave Trede Dalez 1012312017 Re: October 24h City Council Meeting Agenda ltem The Purchasing Department respectfully requests that the following item be placed on the October 24h City Council Consent Agenda for Council's consideration. Approval of Purchase Order 18-0088 to Advanced Systems Group for SAN ac€ment ent for a NolTo-Exceed amount of 000 Recommended Council Action: Approval of PO# 18{088 to Advanced Systems Group for SAN replacement equipment for the Not-To-Exceed amount of $321,000 and authorize the Purchasing Manger to sign the PO. This purchase is utilizing the Federal GSA Contract #GS.35F{119Y. Thank you for your consideration. 1 a Page 1 E IDIAN Purchase Order 10t20t2017 18-0088 Attention: David Teide Billing Address: Attn: Finance 33 E Broadway Ave Nleridian, lD 83642 CITY OF MERIDIAN 33 EAST BROADWAY AVE. MERIDIAN, ID 83642 (208) 888-4.133 Vendor Address: ADVANCED SYSTEMS GROUP 12405 GRANT STREET THORNTON. CO 80241 Shipping Address: City of Nleridian lT Department 33 East Broadway, Ste. 304 N,leridian. lD 83642 Shipping Method: FOB: Contractor Destination Pre-Paid Description Unit Quantity Unit Price Total Nutanix San and related equipment & license Dollar 321000.00 1 .00 321,000.00 Purchase Order Total $321.000.00 Purchasing Manager: Special lnstructions San Replacement per GSA Contract # GS-35F-0119Y and written quote #QUO-82139-J 1X6J7 by Advanced Systems Group/Sara Kajkowski dated 101912017 . Not-To-Exceed $321 ,000.00 01-1510-94350 Case #58170 PO Approved by Council 101241?017 IDAHO o[Jo-82'r 39-J1X6J7 QUOTATION Confidential - for ASG customer use only AoYaxceo Svsrurrs Gnoup O€TVEi PHOENIX SdDIEGO SALTTAXE'ITY SOISE O(TAHOMACIIY Corporate Oftice: l2lO5 Grant St. Thornton, CO 80241 Dave Tiede CITY OF MERIDIAN (208) 489-0496 dtiede@meridiancity.org Nutanix 5-Node Primary Cluster - 2 Years Support GSA Scheduls No: G$35F-0119Y Page I ol 2 PO Fax #: 466-572-5273 Prepared By: Email: Office Mobile Julia Hale ihale@virtual.com (303) 301.3050 Acmunt Manager: Email: Office Mobile Phone: QUO-82139.J1X6J7 ,| 10t9t2017 1013112017 Prod. Oescription t.Jnit NetI@EIilE1 422-NX-61 55-G5-34640 Nutanix Hardware Platfo' NX-61ssNutanix Soflware* Foundation - Hypervisor Agnostic lnstaller. Controller VM' Prism Starter Management' Acropolis Starter License EnNutanix - NX-6155-G5-34640 2 422-C-CPU-268Oy4 ocessor 2.4GHz 14-core Broadwell E5-680 v4 35M CacheNutanix - C-CPU-268 4 3 422-C-MEM-32GB- 32GB Memory Module Nutanix - C-MEM-32G8- DDR4-2400 DDR4-2400 4 422-C-SSD-1920G8-3.5- 1.92T8 3.5" SSDNutanix - C-SSD-1920GB-3.5-C 5 422-C-HDD-6TB-3.5 6T8 3.5" HDDNutanix - C-HDD-6TB-3.5 6 422-C-N|C-10G-2-Sl 10GbE Dual SFP+ Network AdapterNutanix - C- Nlc-'10G-2-St 7 422-S-PRO-6155-G5- 2YR Production System support for NulanixNx- 2YR 6155-G5Nutanix - S-PRO-6155-G$2YR 8 422-L-PRO-6155-G5 License, PRO entitlement for NX-6155-G5 ;Valid for life of deviceNutanix - L-PRO-6155-G5 9 422-C-CBL-NONE No Cable.Nutanix - C-CBL-NONE 10 422-CNS-INST-1-NC OFFERING: Nutanix cluster deployment, per nodebasis.DELlVERED BY: Nutanix GSOPRICED: Per Node.Nutanix - CNS-INST-1-NC 11 422-CNS-T&E-NC Time and Expense (T&E). Priced per T&E unit.Estimate of unit count by project location andduration.NOTE: Please work with GSO to size the T&E cost.Nutanix - CNS-T&E-NC Nutanix Hardware Platfo' NX-61 55Nutanix Software' Foundation - Hypervisor Agnostic lnstaller* Controller VM' Prism Starter Management* Acropolis Starter License EnNutanix - NX-6155-G5-34640 ocessor 2.4GHz 14-core Broadwell E5-680 v4 35M CacheNutanix - C-CPU-268 4 32GB Memory Module Nutanix - C-MEM-32GB- DDR4-2400 6T8 3.5" HDDNutanix - C-HDD-6TB-3.5 12 422-NX-6155-G5-34640 13 422-C-CPU-2680V4 5 $29,210.00 146.050.00 5 5 '10 40 '10 50 5 ,| 5 6 24 30 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 36,800.00 2,530.00 0.00 '1,640.00 29.210.00 0.00 0.00 0.00 0.00 0.00 36,800.00 12,650.00 0.00 8,200.00 0.00 87.630.003 14 422-C-MEM-32G8- DDR4-2400 15 422-C-HDD-6TB-3.5 To: Account: Phone: Email: Project: Sara Kajkowski SKaikowski@virtual.com (208) 333.7021 (208) 860-s595 Quote #; Version: Date: Expires On: 0.00 Send POs to orders@virtual.com. Price excludes tax/inyfreight. ASG Terms apply to all purchases resulting from this quote unless ASG has previously negotiated terms. Per manuf policy products cannot be cancelled or retumed. www.virtual.com/lerms QUO-82139-J 1X6J7 QUOTATION Confidential - fo( ASG customer use only Product Number Prod. Description Qtv Unit Net Line TotalII 16 422-C-SSD-1920GB-3.5- 1.92T8 3.5" SSDNutanix - C-SSD-1920G8-3.5-C 17 422-C-N|C-10G-2-Sl 1ocbE Dual SFP+ Network AdapterNutanix - C- Nlc-10G_2_St '18 422S-PRD-6155-G5- 2YR Production System support for Nutanix NX-2YR 6'155-G5 Nutanix - S-PRD-6155-G5-2YR 19 422-L-PRO-6155-G5 License, PRO entitlement for NX-6155-c5 :Vatid for life of deviceNutanix - L-PRO-6155-c5 6 3 1 3 0.00 0.00 22,080.00 2,530.00 0.00 0.00 22,O80.O0 7,590.00 20 422-C-CBL-NONE 21 422-CNS-tNST-1-NC No Cable.Nutanix - C-CBL-NONE OFFERING; Nutanix cluster deployment, per nodebasis.DELlVERED BY: Nutanix GSOPRICED Per Node.Nutanix - CNS-INST-1-NC Time and Expense (T&E). Priced per T&E unit.Estimate of unit count by project location andduration. NOTE: Please work with GSO to size the T&E cost.Nutanix - CNS-T&E-NC Support Term Two Years \rvhen renewed, prices will be at Nutanix then current rate, which rate shall not exceed the price quoted herein, increased by an amount equal to 5%as of the date Nutanix issues such quote for said support renewal." 3 3 0.00 0.00 22 422-CNS-T&E-NC 0.00 Subtotal $321,000.00 Total $32r,000.00 ASG Solution Partners Oracle - Gold Hitachi Oata Systems - Platinum Partner NetApp - Slar partner Clsco - premier HP - Gold VMware - Premier Partner Dell.EMC - Titanium Pa(ner Check Point - 3 Star Partner Symantec - Silver Nutanix - Elite Brocade - Alliance Quantum - Premier lsilon Spectralogic ClLogic Veeam Nimble Storage ExtraHop Riverbed Commvault F5 Red Hat Send POs to orders@virtual.com. Price excludes tax/inyfreight. ASG Terms apply to all purchases resulting from this quote unless ASG has previously negotiated terms. Per manuf policy products cannot be cancelled or returned. wlr /v.virtual.com/terms Page 2 of 2 0.00 0.00 1 0.00 Aovanceo Svsrrms Gnoup !2405 GRANT STREET THORT{TON, CO 80241 303.301.3000 FAX 866.572.5265 WWW.VIRTUAL,COT MASTER TERMS & CONDITIONS This Master Terms & Conditions Agreement ("Agreement") is made as of the date of the date of this Contract (the "Effective Date") and is between Virtual Enterprises, lnc. d/b/a Advanced Systems Group ("ASG"X"Selle/'), located at 12405 Grant Street, Thornton, Colorado,80241, and at Now therefore, ln consideration of the mutual covenants ("Buye/') located and obligations contained herein, the parties agree as follows 1. DEFINITIONS: (a) "Acceptance" means the Buyer's acknowledgment that Products, Software, Services, and Monthly Recurring Services procured and delivered hereunder conform to the requirements of the Purchase Order, Purchase Agreement and/or Monthly Recurring Services Contract. (b) "Agreement" means this written contract between Seller and 8uyer, together with any attachments, exhibits, or amendments to this Agreement. (c) "Delivery" means partial or full receipt of Product and/or Software at the location specifled by the Buyer in the Purchase Order, Purchase Agreement, Statement of Work (SOW) or Monthly Recurring Services Contract. (d) "End User" means the Buyerwhowill enterintoan End User Agreement as partof theMonthly Recurring Services Contract. (e) "End User Agreement" means the agreement associated with the Monthly Recurring Services that Provider enters into with Buyer which describes the terms and conditions of the Monthly Recurring Services, including any service level agreement. (f) "Manufacturer Warranty" means the warranty against defective parts and workmanship for the period equal to the warranty period specified by the Product and/or Software manufacturer. The Manufacturer's Warranty is the ONLY warranty provided to Buyer for Product and/or Software under this Agreement. (g) "Monthly Recurring Services" means the infrastructure as a service (laas), software as a service (SaaS), and/or platform as a services (PaaS) Products and Services of which Seller is a reseller; (h) "Monthly Recurring Services Contract" means the written or electronic document which stipulates the Buyer's specific purchase instructions for Monthly Recurring Services including but not limited to the Provider, purchase quantity, description, price, and the speciflc shipping and billing instructions. (i) "Products" means the technological hardware, goods, supplies, articles, items, parts, components, assemblies, and the incidental associated Software offered for sale to the Buyer. (j) "Provider" means the lT service infrastructure entity which operates and manages the Monthly Recurring Services and to whom End User enters into an End User Agreement with, including any service level agreement. (k) "Purchase Orde/' means the written or electronic document which stipulates the Buyer's specific purchase instructions, including but not limited to purchase quantity, description, price, and the specific shipping and billing instructions. (l) "Purchase Agreement" means the written or electronic document executed by the Buyer (Seller will provide form) to replace the Purchase Order in the event that the Buyer does not issue Purchase Orders in the ordinary course of business. BOISE BOU STOt'l LOS AII GE LE S SAN OI EGO SEATT LE v-415116 2 Aovarceo Svsrrus Gnoup CONTROLLING AGREEMENT: All agreements made between the parties, whether written or oral, shall be performed under, governed by, and deemed to be made a part ol the terms and conditions of this Agreement. lf applicable, the terms of the End User Agreement (including any service level agreement) with Provider are deemed to be part of this Agreement. Unless otherwise specifled in writing, if there is any inconsistency between the terms of this Agreement and any other agreement between the parties, the terms of this Agreement shall control. AGREEMENT OF SALE: Upon receipt of a Pu rchase Order and/or Monthly Recurring Services Contract executed by the Buyer's authorized agent or legal representative and subject to credit approval, Seller shall agree to deliver and/or install System to the location(s) specified by the Buyer. lf the Buyer does not submit Purchase Order and/or Monthly Recurring Services Contract in the ordinary course of business, Seller will require Buyer to complete a Purchase Agreement form and/or Monthly Recurring Services Contract available from Seller. 4. CONDITIONS OF SALE: All sales pursuant to this Agreement shall be subject to credit approval by the Seller 5. TERMS OF PAYMENT & CREDIT: ln the event that Seller approves credit application, the Buyer agrees to the credit payment policy term of net 30 days from invoice date and receipt of equipment. Seller accepts payment only in U.s. Dollars by check, ACH or wire. Buyers that do not receive credit approval from Seller are subject to the cash payment policy that requires 50% deposit or full payment of purchase price PRIOR TO PLACEMENT OF PURCHASE ORDER AND/OR MONTHLY RECURRING SERVICES CONTRACT depending on the financial condition of the Buyer. Euyer must provide written notification to Seller of its intention to contract with third party funding source PRIOR TO PLACEMENT OF PURCHASE ORDER and/or Monthly Recurring Services Contract. Seller agrees to expedite requests for sales documentation by third party funding source. lf the Buyer's third party funding commitment is cancelled or terminated for any reason before Seller receives full payment, the Buyer shall immediately make payment to Seller for unpaid balance of the invoice and any amounts due Seller hereunder. It is the Buyer's responsibility to promptly execute all documents and take all other actions necessary to cause payment to Seller from the Buyer's third party funding source in accordance with the terms of this Agreement. 5. DEIIVERIES: All stated delivery and installation dates are approximate and subject to product availability and third party shippinB deadlines. sellershall immediately notify Buyer ofany anticipated delivery or installation 3 v-4/5/16 Page 2 of 6 (m) "RMA Number" means the return merchandise authorization number issued by the Seller in response to Buyer's request for return Product approval. (n) "Sales Quote" means the written or electronic document that stipulates quantity, description and price for Products, Software and/or Services offered for sale to Buyer. (o) "Security Agreement" means the legal document that provides collateral security for the indebtedness of the Buyer (Debtor)to the Seller (Secured Party). (p) "services" means the consulting, design, labor or installation work performed by seller employees, subcontractors, authorized agent(s) or Monthly Recurring Services Providers. (q) "Software" means computer programs and the related documentation including, without limitation, all versions, updates, enhancements, and corrections, together with operating instructions, user manuals, training materials and other written documentation. Softwa re does not include sou rce code or proprieta ry design documentation unless otherwise agreed to in writing by the parties. (r) "SOW" means the written or electronic document that stipulates the scope and timing of Services to be performed with or without the sale of Product and/or software. The Buyer is requ ired to execute the SOW prior to engagement of professional service personnel. (s) "system" means all Products, software and services procured by the Buyer as specified in the Sales Quote and/or SOW. Aovaxceo Svsreus GRoup www.vittuol,on delays. However, Seller shall not be deemed to be in defa ult hereu nder or be lia ble for consequential, incidenta I or special damages, or commercial loss resulting from delays in delivery, installation, or services beyond the control of Seller. Buyer selects the following shipping terms: FOB Destination Prepaid and Allowed, meaning seller pays and bears freight charges and owns the goods while they are in transit. Title passes at the buyer's location. Seller is responsible for loss or damage subsequent to delivery at destination. 8. CANCELTATION: Requests for cancellation of an order will be in strict accordance with the Manufacturer's policy and/or End User Agreement with Provider. 10. tlMlTED WARRANTIES: Seller warrants the System against defective parts and workmanship for a period equal tothewarranty period(s)for each component ofthe System as provided bythe Manufacturer Warranty. Seller's sole obligation under this warranty and the sole and exclusive remedy of the Euyer under this warranty is limited to the replacement or repair, at Seller's or the manufacturer's options, of the defective part(s) or workmanship, and is conditioned upon the System not having been altered or repaired by anyone other than Seller, its employees, or agents. Seller shall not be responsible for any defect resulting from the mishandling, abuse, improper storage, accident, negligence, theft, vandalism, fire, water, forces of nature, or other peril beyond the control of Seller or because of conditions outside of specifications, including but not limited to wiring, electrical power, temperature, humidity or dust; or by cause other than normal use; or due to improper installation by someone other than Seller, its employees, or agents. Seller shall perform all Services in a good, workman-like manner in accordance with the standards of the computer industry. Except for the foregoing warranty, no other warranties, written or oral, statutory, express or implied, lncluding merchantability or fitness for a particular purpose, shall apply to the System. 11. WARRANW FOR MONTHTY RECURRING SERVICES. Seller does not guarantee that the Monthly Recurring services will be performed error-free or uninterrupted or that Provider will correct all Monthly Recurring Service errors. End User acknowledges that Seller does not control the transfer of data over communications facilities, including the lnternet, and that the Monthly Recurring Services may be sub.iect to limitations, delays and other problems inherent in the use ofsuch communications facilities. Seller is not responsible for a ny delays, delivery failures or other damage resulting from such problems. End User understands and agrees that Seller does not provide any guaranty or warranty with regard to the Monthly Recurring Services. End Users sole remedy is limited to the warranty provided by the Provider as described in the End User Agreement. Seller disclaims any warranties of merchantability, fitness for any particular purpose and non-infringement relating to the Monthly Recurring Services and the End User Agreement. v-4l5ll6 Page 3 of6 7. ACCEPTANCE AND RETURN POLICY: Buyer is responsible for inspecting System and reporting any defective or damaged Product and/or Software to the Seller in writing within 7 business days of delivery. Buyer's sole remedy is that Seller will replace defective or damaged Product or Software in accordance with the Manufacturer's warranty. Unless Buyer receives prior written approval from Seller, the Seller will not accept Product and/or Software for return credit or refund. Requests for product returns or exchanges will be in strict accordance with the Manufacturer's policy. 9. NOTICES: All notices required or permitted to be given under this Agreement may be given by either party to the other by depositing written notice in the United States Mail with registered postage prepaid, or by fax or email. Unless changed by written notice, such notices shall be directed to the Seller's and Buyer's corporate address noted at the top of this Agreement. Aovaxceo Svsreus Gnoup vJvw,tituol.con 12. INDEMNIW. Buyer will indemnify Seller (including its officers, shareholders and employees) from and against any claims, demands, penalties, fines, suits, judgments, losses, expenses, including reasonable attorneys'fees and court costs, arising out of or related to any breach of this Agreement by Buyer, Buyer's use of the Monthly Recurring Services, any information or content contained within the Monthly Recurring Services, the infringement of any intellectual property rights, or any damages that result from the Euyer acts or omissions. Buyer's indemnity is subject to the limits of ldaho Law. 14. DEFAUTT: lf Buyer sha ll fail to make payment of a ny sum owing to Seller hereunder when due, then, in addition to all other remedies available to Seller by law or under other provisions of this Agreement and not in limitation thereof, Seller may, until said sum is paid in full,; cease maintaining or installing the System; cease performing warranty service without extending the warranty period; cease performance of any other obligation undertaken in this agreement or any related agreement with Buyer; and repossess the System with or without court proceeding as allowed under the law. ln the case of default under the Monthly Recurring Services Contract, End User Agreement shall control. It is expressly agreed and understood that in no event shall the aggregate interest charges under the provisions of this paragraph exceed the maximum rate of interest, which could be charged under applicable law. Should either party institute legal action to enforce its right under this Agreement, the prevailing party in such action shall be entitled to recover reasonable attorneys'fees in the amount allowed by the court. 15. MONTHTY RECURRING SERVICES BlLLlNG. End User acknowledges that Monthly Recurring Services may be billed in advance for the monthly or prepaid charges based on the subscription services purchased. Any metered usage components and other subscriptions, features, products, services or add-ons, if applicable, may be billed in arrears. End User is aware that Monthly Recurring Services may cause their monthly billing amount to fluctuate and/or result in multiple invoices. lf the fees charged by Monthly Recurring Services Provider increase, Buyer's fees may increase. All fees due are non-cancelable and the sums paid nonrefundable. End User acknowledges that Provider may suspend its Monthly Recurring Services as may be described in the End User Agreement and that End User may not have access to any electronic files, materials, data, text, audio, video, images or other content transmitted, stored, retrieved or processed by End User during a suspension of the Monthiy Recurring Services by Provider. End User is responsible for maintaining current and reliable backups of stored files. ASG has no obligation to help recover files. Fees for Monthly Recurring Services will continue to be charged during a suspension and fee(s) may be charged for reinstatement of suspended Monthly Recurring Services. v-4l5ll6 Page 4 of6 13. TIMITATION OF TIABITITY: EXCEPT FOR TIABITITY UNDER A CTAIM SUBJECTTO INDEMNIFICATION HEREUNDER OR FOR A PARW.S GROSS NEGTIGENCE OR WITTFUT MISCONDUCT, IN NO EVENT SHATL: (1) EITHER PARTY BE TIAEIE FOR ANY CONSEQUENTIAL INCIDENTAT, PUNITIVE, SPECIAI. EXEMPTARY OR INDIRECI DAMAGES (tNctuDtNG tosT PRoFtTs, sAvl]'tcs oR REVENUE), A SERVTCE ORDER OR THE PERFORMAI{CE OR BREACH THEREOF, EVEN IF SUCH PARTY WAS ADVISED OF THE POSSIBITIW OF THE OCCURRENCE OF SUCH DAMAGES; OR (2} EITHER PARW'S LIABItIW HEREUNDER EXCEED AN AMOUNT EQUAT TO THE TOTAT AMOUNT PAID TO SETTER HEREUNDER FOR PRODUCT, SOFTWARE AND/OR SERVICES THAT ARE THE SUBJECT OF THE CTAIM DURING THE 12 MONTHS PRIOR TO THE OCCURRENCE OF THE EVENTS GIVING RISE TO THE CLAIM. 15. FORCE MAJEURE: The obligations of Seller hereunder shall be suspended to the extent and for the period of time that it is rendered or prevented from performing because of labor disturbances, strikes and lockouts, forces of nature, fires, storms, water, unreasonable delays in transportation, governmental action, failure of suppliers, and or any other cause beyond Seller's control. ADVANCED SYSTEms GROUP wwmvlrtuotcom 17. BUYER TO PROVIDE: Buyer shall, as specified by Seller, provide appropriate environmental conditions, necessary commercial power and facilities for the System, access to the premises, remote access trunk, and if required local law, conduit. Buyer shall pay all utilities charges. 18. REPRESENTATION OF BUYER: Buyer warrants and represents that Buyer has been duly authorized by all necessary corporate procedures or other action of Buyer, and that Buyer's execution of this Agreement is authorized, will not violate any provision or law of its Articles of Incorporation or Bylaws, or result in the breach of any agreement to which Buyer is a party, including that the customer is the end-user of products as required by Seller's vendor agreements. 19. TERM: This Agreement shall commence on the Effective Date and shall remain in effect for a period of one year unless sooner terminated as allowed herein. 20. TERMINATION: Either party may terminate this Agreement without cause by providing the other party with 30 days prior written notice. Termination for Monthly Recurring Services shall be as described in the End User Agreement. Buyer shall be charged for all fees incurred with Monthly Recurring Services Provider and acknowledges that this Contract is open-ended with regard to Monthly Recurring Services Provider fees. If the Buyer fails to comply with any provision of this Agreement or to make payments in accordance with this Agreement, the Seller may, at its option, defer further shipments or, without waiving any other rights it may have, terminate this Agreement; provided, however, that the Buyer shall be obligated to pay all amounts owed to Seller for Systems shipped prior to termination of this Agreement. 21. GENERAL: Sales Quotes are good for thirty (30) days and are subject to immediate revision if/when vendor's list prices and/or Providers prices increase. This contract contains the entire agreement between Seller and the Buyer and supersedes any prior or contemporaneous oral or written agreements or communications between them relating to the subject matter hereof. This contract may not be assigned, modified or cancelled without Seller's prior written consent, and any attempt to assign, modify or cancel it without such consent shall be absolutely void. In the event any of the provisions herein shall for any reason be held void or unenforceable, the remaining provisions shall remain in full force and effect and shall control. The laws of the State of Colorado, excluding choice of law rules, will govern any action related to this Agreement. Price excludes sales tax. By placing a Purchase Order and/or Monthly Recurring Services, Buyer accepts ASG's terms and conditions as reflected here. Bu er Si n ure: Seller Signature: (Si ned authori rep s ntative) Signature Signature IQ, �-17'1 g t kd Printed Name Printed Name COL)Al- Title v-4/5/16 Title Advanced Systems Group ("ASG") Page 5 of 6 Company Name Aoverceo Svsrerrs Gnoup www.vituol.aon DateDate Return completed application to: Advanced Systems Group, Credit Department accountsreceivable@virtual.com 12405 Grant Street, Thornton, CO 80241 Phone (303) 301-3000 Fax (866) 572-5266 v-4/5/16 Page 6 of6