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Home My WebLink AboutVarsity Facility Services - Janitorial Services Amendment No. 2 Page 1 Memo To: C. Jay Coles, City Clerk, From: Keith Watts, Purchasing Manager CC: Max Jensen Date: 9/21/2017 Re: September 26 th City Council Meeting Agenda Item The Purchasing Department respectfully requests that the following item be placed on the September 26 th City Council Consent Agenda for Council’s consideration. Approval of Contract Amendment No. 2 to Varsity Facility Services for “JANITORIAL SERVICES” for a Not-To-Exceed amount of $213,910.92. Recommended Council Action: Award of Contract Amendment No. 2 to Varsity Facility Services for the Not-To-Exceed amount of $213,910.92 as well as authorize the Purchasing Manager to sign the Purchase Order for the Not- to-Exceed amount of $213,910.92. Thank you for your consideration. City of Meridian Purchasing Dept. PuEIic Works $zt3,gtt Contractor - Varsity Facility ServicesContractor/Consultant/Design Engineer Project Name Janitorial Services REQU ESTING DEPARTMENT Change Order No Date 9/27/2017 Project Manager: Max Jensen ls this a €hange order? v"t n "" E .)BUDGET INFORMATION (Project Manager to Complete Contract Type Fund: Department GL Account Project Number: Budget Available (Pu.chasing attach report) t*ENotr FY Budget: FY18 Enhancement: Yes tr ro! s2016 10150 Will the project cross fiscal years?Ye9 1&60 M ultiple NoE Construction Task Order ProfessionalService Equipment G rant tr tr E Dtr tv.GRANT INFORMATION - to be completed only on Grant funded prorects WageVerification 10 Days priorto bid due date N/A Grant I N/A Print and Attach the determlnation Print, attach and amend bid by addendum (ifchanged)www.sam.gov Print and attach Wage Determination Received N/A Debarment Status (Federal Funded) N/A BASIS OF AWARD BID RFP / RFQ TASK ORDER Award based on Low Bid Highest Ranked Vendor Selected (Bid Results Attached)D NoE {Ratin8s Attached) Y* !No lJl Master Agreement Category Date MSA Roster Approved: N/A N/A TypicalAward Yes E No E lf no please state cir€umstances end conclusion: vt.CONTRACTOR / CONSUTTANT REQUIRED INFORMATION Payment and Performance Bonds Received lDate) Builders Risk lns. Req'dr Yes ! lOnly appliebale tor projects above $1,000,@0) Expiration Date N/A Corporation Status Current Expkation Date N/A No lnsurance Certificates Received (Date) lf yes, has policy been purchased? v[.TASK ORDER SELECTION (Project Manager to Complete) Performance on past projects ! quality of work ! on Time Qualified Personnel Availability of personnel Localof personnel !1 4 Reason Consultant Selected Check ollthot apply E2 t l) Description of negotiation process and fee evaluation l< L ol /2r /t --> DatE AFproieI v t.AWARD INFORMATION September 21, 2017 ApprovalDate Date lssued N/A 8y NTP Date (only for PW constru.tion Projecrsl WH5 subrnitted Oate Submitted to Clerk for Agenda Purchase Order No,i CONTRACT CHECKLIST PROJECT INFORMATION Contract Amount: 7 day protest period ends: Rating: Rating: D on Budget E Accuracy of Construction Est I CONTRACTOR -NAME: - Varsity Facility Services I ADDRESS; 1055 S 3600 W Salt Lake UT 84104 CITY OF MERIDIAN CONTRACT AMENDMENT No 2 VARSITY FACILITY SERVICES For JANITORIAL SERVICES -10160 Public Works 33 E. Broadway Meridian, ID 83642 Contract Name; Janitorial Services -"qqt 10 1 So Previous Amendrylent Date: 11122/2016 Previous Amendments: 1 Current Contract Dates: START: , _I 0i IiZQI_ COMPLETION: 9/3012017 Current Contract Amount (inclusive of Previous Amendments to Oate); 1108,102.72 AMENDMENT TO EXERCISE OPTION TO EN�W (Chack ail_ Appl y) Amendment to Contract Performance X Amendment to Contract Dates X Amendment to Contract Amount Other (Explain) DESCRIPTlt}iY QF RtrASON FOR AM (Attach aft relevant doci;—nie—ntatioin' Executing the second of four amendments. allowed per the original agreement and the revised servicp Locations and Payment Schedule attached, N bw GOktk A—UffO—O RMAT-10—K., amendment Date—912111�2017 Jew Contract Dates; START: _10/112017 COMPLETION: 9/3012018 kmount of Amendment Change $ 21,`q1j&_ 'Urrent Contract Amount (inclusive otPrevious Amendments to Date). $ 682,013,64 ALL OTHER TERMS AND CONDITIONS OF THE ORIGINAL CONTRACT AND PREVIOUS AMENDMENTS REMAIN UNCHANGED AND IN FULL FORCE AND EFFECT. C I TY OF MEIN MTXW--- VARSITY FAq&ITY SERVICES BY: BY: TAMMY RD, MAYOR r—, r; pJEDAU 0 Dated: q Dated, z I City or Approved by pity zt� /t7 C n7tnt Attest: KEITH W BY; JOAN 0 �IT WLRCA ftNN. MANAGER C j cOLES, I Y CL RK L 1. Service Locations The work shall be performed at the City locations identified in this section. The City reserves the right to add or delete locations. LOCATION SQUARE FOOTAGE (Estimated area of service) City Hall (including Heritage Building) 33 E Broadway 83,300 Police Station Administration Building 1401 E. Watertower 32,000 Police Station K-9 Building 540 Police Station Public Safety Training Center (PSTC) 1223 E. Watertower Water Administration 2235 NW 8th St.8,000 Wastewater Resource Recovery Facility - Administration Buildinq 3401 N. Ten Mile 12,200 Wastewater Resource Recovery Facility - Controls Building 3401 N. Ten Mile 3,600 Wastewater Resource Recovery Facility - Lab Building (only area specified) 3401 N. Ten Mile 2,500 Parks and Recreation Maintenance Building 1700 E. Lanark 2,500 Community Center 213 E ldaho 4,200 Fire Station 1 540 E. Franklin Road, Meridian 4,400 Fire Station 2 2401 N. Ten [\/ile Road, Merid ian Fire Station 3 3545 N. Locust Grove, Meridian 2,300 Fire Station 4 2515 S. Eagle Road, Meridian 2 300 Fire Station 5 6001 N Linder Road, Meridian 2,300 Fire Safety Center 1901 E. Leighfield, Meridian 920 936 W. Taylor Street, Meridian 4't,000 -M easurements are approximations only. lt is up to the SeNice Provider to feld'verify dimensions to satisfy their needs. 1401 E. Watertower ADDRESS 12,700 2,300 Parks and Recreation Homecou rt A EXHIBIT C MILESTONE / PAYMENT SCHEDULE Total and complete compensation for this Agreement shall not exceed $213,910.92. TASK AND LOCATION MONTHLY YEARLY City Hall (including Heritage Building)$7,472.O1 $89,664.12 Police Station Admin Building $3,494.33 $41,931.96 Police Station K-9 Building $131 .22 $1,574.64 Police Station Public Safety Training Center (PSTC)$1,032 67 $12,392.04 Water Administration $357.99 $4,295.88 Wastewater Resource Recovery Facility - Admin Building $717.21 $8,606.52 Wastewater Resource Recovery Facility - Controls Building $289.29 $3,471.48 Wastewater Resource Recovery Facility - Lab Building $3s0.68 Parks and Recreation It4aintenance Buildin g $205.89 $2,470.68 ommunity Center $548.96 $6,587.52 Fire Station 1 $40.85 $490.20 Fire Station 2 $25.75 $309.00 Fire Station 3 $25.75 $309.00 Fire Station 4 $25.75 $309.00 Fire Station 5 $25.75 $309.00 $21.05 $252.60 Parks and Recreation Homecourt $3,060.76 $36,729.12 GRAND TOTAL $17,825.91 $213,910.92 $4,208.16 Fire Safety Center I Sandra Ramirez From: Sent: To: Subject: Max Jensen Thursday, September 2L, 20L7 L2:45 PM Sandra Ramirez RE: Varsity Amendment No2 Yes, I am in agreement with Amendment No. 2 to Varsity Facility Services for Janitorial Services for a Not-to-Exceed amount of S213,910.92. Max S. Jensen I Capital Projects and Facilitles Manater City of Meridian I Public Works Department 33 E. Broadway Ave., Meridian, ldaho 83642 Phone: (208)489-0344 | Cell: (208)908-9037 | Fax: (208)898-9551 ctCrSy- Built for Business, Designed for Living tr8Utrtr All e-moil messoges sent to ot received by City of Meridion e-moil dccounts ore subject to the ldqho low, in rcgods to both releose ond retention, ond moy be releosed upon request, unless exempt lrom disclosure by low From: Sandra Ramirez Sent: Thursday, September 21, 2077 12i40 PM To: Max Jensen Subject: Varsity Amendment N02 Hi Max, Please respond to this email as record that you are in agreement with Amendment No.2 to Varsity Facility Services for Janitorial Services for a Not-to-Exceed amount of S213,910.92. Thank you, Sandra Ramirez I Purchasing Specialist City of Meridian I Finance 33 E. Broadway Ave., Meridian, ldaho 83642 Phone: 208-489-0416 | Fax: 208-887-4813 The Finonce Deportment - Where Everyone COUNTS! All e-moil fiessoges sent to or received by city ol Meridion e-moil occounts ore subject to the tdoho low, in regords to both releose ond retention, ond moy be releosed upon request, unless exemptfrom disclosure by low c1,6nr3y- 1 City Of !,16!idian statement of Revenues and Expenditures - Rev and Exp Report sandra - unposted Transactions Incfuded In Report 01 - c€n€ral EUnd 1850 - city EalL From la / 7 /2411 Through 9/30/2018 Budget with Actual Budget Remaining Percent of Budqet Remaining 42476 OPERATING COSTS Jani !oriaf Total OPEP,ATING COSTS 129,',702.96 129,'7 02.96 0 00 2.96 100.00r 0.00 l?9 ,142.96 DEPT EXPEND]TURES TOTAL EXPENDITURES 0.00 729 142 .96 100.00r 129, 102.96 100.00r r)nr.: 9/2rlr I \29,142-96 0.00 City Of Meridian statement of Revenues and ExPenditures - Rev and Exp Report - sandra - unposted Transactions rnctuded rn Report 01 - cenela1 Eund 2110 - Police AdEin FraII L0/1/201'7 Through 9/30/2018 Budget with ActuaI Budget Remaining Budget Remalning 52016 OPERATING COSTS Jani tor i a1 TotaI OPERATING COSTS 0.00 100.00? c.tt 100.00? DEPT EXPENDlTURES TOTAL EXPENDITURES 0.00 ,1r 802.96 100.00r Dare: 9/2t/11 0I:12:39 FM 41 ,402.96 47,802.96 41 ,802 -96 41,802-96 41 ,4O2.96 47,842.96 47,802.96 -- !:90 City Of !,tsridian statement of Revenues and Expenditures - Rev and Exp Report - sandra - unposted Transactions Inctuded rn Report 01 - ceneral !\rnd 2170 - PD Training C6nte! Etam 10/l/2071 Through 9/30/2018 Budget with Current Year ActLraI Budget Remaining Budget Remaining 52016 DEPT EXPENDITURES TOTAI, EXPENDITURES OPEFsTING COSTS Janltorial Total OPERATING COSTS l:, !l(r!. 9(l 1;1, !l!lr. !r t) 100.00? 100.001 l2 999.96 0.00 100.00: 0.00 t2 999.9i:100.00? DaLe: 9/2t/t1 01:13:11 PM 0 .0i) 0.00 12, 999 .96 L2, 999 -96 72,999.96 City Of Melidian Statement of Revenues and Expenditures - Rev and Exp Report - Sandra - unposted Transactions Inctuded In Report 60 - Ente4)riEe !'und 3400-wate!-AdrLin Frar]. 10/1/201-'t Through 9/30/2018 Budget with Actual Budge t Remarning Percent of Budget Remaining 52016 OPERATING COSTS Janitorial TOtA] OPERATING COSTS 8,700.00 0.00 100.00't 8,700.00 0.00 8,700.00 DEPT EXPENDITURES TOTAL EXPENDITURES 8,700.00 C. CO 8,100.00 100.00* 0.00 8 700.00 100.00? Date: 9/?1/1'l 8, 700 . 00 8,700.00 City Of Ueridian Statement of Revenues and Expenditures - Rev and Exp Report - sandra - Unposted Transactions Included In Report 60 - Ent€rpria€ Fund 3500-wlY-Adrin Flom 70/ ) /2a77 Tn!ough 9/ l0l2018 Budget with ActuaI Budget Remainlng Percent of Budget Remainlng 52416 OPERAT]NG COSTS Janitorial Total OPEBATING COSTS 2\100.04 100.001 100.04 25 100.04 100.00r DEPT EXPENDITURES TOTA1, EXPENDITURES 100.04 0. 00 100.00'i; 25, 740 .04 0.00 2\100.04 100.008 Date: 9/21/11 01:r3:31 PM 0.00 City Of Meliatian Statement of Revenues and Expenditures - Rev and Exp Report - sandra - Unposted Transactions rncluded rn Report 01 - c€ne!.I Elnd 5210 - Palks Maintenance Diwision Fron la/7/207'7 Through 9/30/2018 Budqet wrth Cui.rent Year ActuaI Budget Remaining Budget Remaining 524l6 OPERAT]NG COSTS Janitorial Total OPERATING COSTS 858.00 100. 00{ 3 , 858 .00 DEPT EXPENDITURES TOTAL EXPENDITURES 3,858.00 0 .00 J 858.00 100.001 0. 00 100. 00'i 3,858.00 3,858.00 0 .00 0.00 3r-858.00 l,ll )lr.ll(l City Of u€lidian Statement of Revenues and Expenditures - Rev and Exp Report - Sandra - Unposted Transactions Included In Report 01 - ceneral I'und 5120 - Recleation Fron la/1/2077 rhrouqh 9/30/2018 Budget with Current Year ActuaI Budget Remaining Budqe t Remarning 52076 OPERATING COSTS Janitorial TOTAI OPERATING COSTS 100.00' 100.001 DEPT EXPENDITURES TOTAL EXPENDITURES 0.00 1,850.04 100.001 0 .00 100.00$ Daret 9/21/11 01 : 1,r :0, PM 7,850.0_4- l.85-0.04 0 .00 0.00 7, 850 . 04 7,850.04 7,850.04 7,850.04 r,q!!.qL City Of ueridian Statement of Revenues and ExPenditures - Rev and Exp Report - Sandra - unposted Transactions Inclualed In Report 01 - cenela1 $jnd 2211 - File Station {41 Fror, lO /I/201-7 Throuqh 9/30/2018 Budget with Curlent Year Actual Budget Remaining Budget Remaining 52476 OPERATING COSTS Jani t ori a.I Total OPERATING COSTS 3,638.A4 638.04 100.00: 3,638.04 3, 638.04 100.00r DEPT EXPENDITURES TOTAL EXPENDITURES l 638.04 0.00 3 638.04 100.00r J 638.04 0.00 3,638.04 100.00r Fate..9/21/t1 0.00 City Of !,leridian Statement of Revenues and Expenditures - Rev and Exp Report - Sandra - Unposted Transactions IncLuded In Report 01 - Gen€lal l\r'Id 221,2 - Flxe Station i2 txar,\ 10/1/2a11 Through 9/30/2018 Budget with Current Year Actuaf Budget Remaining Percent of Budget Remaining 52476 OPERATING COSTS Jani !oriaf Total OPERATING COSTS 100.00? 0. 00 100.00: DEPT EXPENDITURES TOTAI, EXPENDITURES 154.96 0.00 154.96 100.00t 2 '154.96 0.00 2 154.96 100.00% Dare. 9/21/11 o1:14:40 Pt4 2,154.96 2,',754.96 0. 00 2,154-96 2 , '154 .96 City Of M€rj.dian StatemeDt of Revenues and Expenditures - Rev and Exp Report - Sandra - Unposted Transactl,ons Included In Report 01 - c€fleral tund 2213 - ?!xe Station *3 Fro,r, rO/l/2A1'7 Throngh 9 /30 /2018 Budget with Current Year Actual Buclget Remainlng Percent of Budget Remaining 52A16 OPERATING COSTS Janitorial Total OPERATING COSTS 't24 .96 ?,124.96 100.00? 2,124.96 124.96 100.00,: DEPT EXPENDITURES TOTAL EXPENDITURES 2,124.96 100.009 ')124.96 0. 00 2 | 124 .96 I00-00* 0.00 0.00 ]!f2L:26 ____q 0 City Of lleridian Statement of Revenues and Expenditures - Rev and Exp Report - Sandra - Unposted Transactions Included In Report 01 - con€ral Eund 2244 - ?!te Stati.on ill Fram 10/7/2A11 Throuqh 9/30/2018 Budget with Actuaf Budget Remaining Budget 52016 OPERATlNG COSTS Janitorial TOtAf OPERATING COSTS 0. 00 100.00r 0.00 100.00: DEPT EXPENDlTURES TOTAL EXPENDITURES 2,154-96 0 .00 154.96 100.00? 0.00 2 154.96 100.00t DaLe: 9/21/11 01:14:59 PM 2,'154.96 2,',154.96 2t154.96 2,154-96 ]!t:r:26 City Of Meridian Statement of Revenues and Expenditures - Rev and Exp Report - Sandra - Unposted Transactions Incfuded In Report 01 - ceneleL l\Ind 2215 - Eile Stetion ll5 Eram 10/1/201'7 Through 9/30/2018 Budget with Current Year Actuaf Budget Remaining Percent of Budget Remaining 52016 OPERATING COS'IS Jani torial Total OPERATING COSTS 't54.96 100.00t 2,154.96 DEPT EXPENDITURES TOTAL EXPENDITI]RF,S 100.00t 754.96 0.00 2,154.96 100.00t Daret 9/21/71 01 : 15: 03 PM 2,154.96 2,',754.96 0.00 0.00 ]!l]L26 -:a-Q9 2l]L26 City Of tGridian Statement of Revenues and Expenditures - Rev and Exp Report - Sandra - Unposted Transactions lnctuded In Report 01 - c€nelal EUnd 2290 - ?ite Safehouse Fratt 10/1/2A1'7 Through 9/30/2018 Budger with Current Year Buclget Remaining Budget Remaining 52416 OPERATlNG COSTS Janitorial TOTAI OPEIIATTNG COSTS 669.96 100.00? 669.96 100.00': DEPT EXPENDITURES TOTA]- EXPENDITURES 669.96 0. 00 669.96 100.009 669.96 669 .96 100.00: Dat., 9/21/l'1 01:15r13 PM 669.96 669.96 0. 00 0.00 ; ? 3 ? AE >E ;9 EE ,3 ad',!rrN,de3 !l:1 ? o oEiIE:t&i,- bf ' RR oo5,,':' E ? .;.; -t -'ul u I ti F;a fro 'll r,r .^;o ='."H F ti Ei ,l ; :i ACoRiS THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUT REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. ANO CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS EXTEND OR ALTER THE COVERAGE AFFOROED BY THE POLICIES E A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZEO OR TAN T tf t h rt ifi cate hol der rs n AO D tTt ON L N SURED th po cv(s)ust ha D D lTt o N L I N SU RED p be nd orsedfUBROGATtoNstvEDbjectttheteandditiofthepicycerlanpolmayqundorsemetstatentmthrtifidoesnotritheertificateholdenaeuolnds Silverstone Group 11516 Miracle Hills Drive uite 100 maha NE 68154 INSURED Varsity Contractors, lnc. dba Varsity Facility Services PO Box 1692 Pocatello ID 83204 15344 COVERA NUMBER: 1877439615 REVISION IN LIMITS DICATED TAN FICATE sTHI TOIS RTICE T T ETH POL C OFES NS RqNU LCE SIE D EL VEHA EB ISEN UEs TOt)THE UNS DRE MNA ABED EOV OR ETH LIPO PECY DoNoNHSNGDITORERMNDREOIREUENMTCOtTloONCONTRACToOTHDOCERNTUI.4E TH RES TECTo THC H SCERTI!4A BE SS EDU o RTPE HT E SN NCtN,E BORDED TH E LIPO C IES D RESC DAE HE EN IS Us TOBJECT HET TERMS LEXC US NSo D NCO rTlD oONS S HUC CPOL MLI TS S HOWN HA BEVE EN cEDU BED DAI CLALMS TC2.lGLSA1761B754 91112017 E:ACH OCCURRENCE GEN'L AGGREGATE LIM IAPPLIES PER x 9/1 t2 8 s/c JECT LOC DME $2,000 000 51,000,000 COMI,IERCIAL GENERAL LIABILITY GENE RAL AGG REGATE PERSONAL & AOV NJURY $1.000.000 OTHER: ]c*,r"-*o. []occun X 91112018 $t,ooo.ooo9t112417AUTOMOBILE LIABILITY EOOILY INJURY (Per person) OWNED AUTOS ONLY utREo AUTOS ONLY BODILY lr.LlURY (Per accid6nt) $ s s B OED X ]occun I c, ,r"-*oe 2uP21N2602 417NF NT ON 000 x 9t1t21',t7 i 9t1t2UA $19.000,000 s19,000,000 X EXCESS LIAB ER E L. EACHACCIOENT $1,000,000 E L D SEASE. EA E N TC2JUB1761B698 91112017 9l1QA18 X RIETOR/PARTNEFYEXEC UIVEoEICLUDEO N ll o TtoOF WORKERS COMPENSAIION AND EIVTP LOYER S' LlAAILITY E.L DISEASE. POLICYLIMIT $1,000,000 $1,000,000 Leased/Renled Equip 6608E647897 9t1t2018 Leased/RentedEquip $50,0000 OESCRIPTION OF OPE RATION S / LOCATIONS /vEH lctEs (AC ORD i 01, AddiUo..t Rem.r*3 Schedlt., may be ,rach.d I nore sp.c. is r6qurr.d) CERTIFICATE H OLDER CANCELLATION SHOULO ANY OF THE AAOVE DESCRIBED POLICIES BE CANCELLED BEFORETHE _ ExprRATroN oarE THEREoF, NorcE wrLL ae oer_rvenEb- iiACCOROANCE WITH THE POLICY PROVISIONS, City of [,,leridian 33 E Broadway Mendian lD 83642 AUTHORIZEO REPRESENTA'IIVE?-,fu ACORD 2s (2016/03) @ l9E8-2015 ACORD The ACORD name and logo are registered marks of ACORD CORP ORATION. All rights reserv€d CERTIFICATE OF LIABILITY INSURANCE rNsuRER(S) AFFOR0tNG COVERTcE 1 t "^r. orwD"n a"rr | 8t29t2017 l**"-**.*li* lqsoo ool fl scHEouLED AUTOS I NON.OW\IED I ] awos oNLY $ rc2JcAP 17618742 EACHOCCURRENCE [*""* * 9t1no17 xY IDSOS Search Results Search Res u lt Summary IDAHO SECRETARY OF STATE Search Results Page I of 1 Lawerence Denney, Secretary of State I New Search ] Search Results I through 1 ( VARSITY FACILITY SERVICES ,,, VARSIry FACILITY SERVICES ) VARSITY FACILITY SERVICES rview oetaitst Organizational ID / Filing number: D148205 Filed 09 Jun 2011 315 S F]FTH AVE ASSUMED BUSINESS NAME PO BOX 1692 POCATELLO, ]D 83201 CURRENT Idaho Secretary of State's Main Paqe State of Ida h o Home Paqe Comments, questions or suggestions can be emailed to: sosinfo@sos. ida ho. qov https ://www.accessidaho.org/public/sos/corp/search.htm I 912U2017