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Home My WebLink About2017 9-27 Solid Waste Advisory Commission Meeting – September 27, 2017. Page 1 of 1 All Materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings, please contact the City Clerk’s Office at 888-4433 at least 48 hours prior to the public meeting. REGULAR MEETING AGENDA Wednesday, September 27, 2017 3:00 P.M. – 5:00 P.M. The Commission will meet in the lobby of Meridian City Hall, 33 E Broadway Ave., at 3 pm and then will take a field trip by van to the Boise Compost Facility located at the Twenty Mile South Farm, Boise, ID. All Agenda presenters and the public are welcome to attend. The meeting will be conducted throughout the duration of the field trip as needed to complete the Agenda items below. 1. Call to Order 2. Roll-call Attendance: A. Voting Members __ Cheryl Caldwell __ Megan Larsen Mark Nelson __ Andrea Pogue Steve Cory __ J. Scott Walters Karie Glenn __ Victoriah Madrigal, youth member __ Dave Neal B. Ex Officio Members __Genesis Milam __ Rachele Klein (Republic Services) 3. Approval of the Agenda: 4. Approval of Minutes: August 23, 2017 meeting 5. Old Business A. Community Recycling Fund- 1. FY18 Open Application Window- Update and continued discussion re: application review Process (KM/AP) 6. New Business A. Open Lid Citizen Concern: D. Slocum B. HHW Program: Quarterly Update (MN) 7. Next Meeting: October 25, 2017 8. Adjournment FA THE MERIDIAN COMMUNITY RECYCLING FUND MCRF Program Criteria: City of Meridian Community Recycling Fund Program (MCRF) Criteria and Requirements 1. Projects must address, or be related to, at least one of the criteria below: a. Promoting the use of recycling, waste reduction, reuse, use of recycled content materials, or composting; or b. Increasing community awareness to the benefits of recycling, waste reduction, reuse, use of recycled content materials, or composting; or c. Increasing public recognition of activity or education/ outreach by businesses, individuals, community service groups, or schools regarding recycling, waste reduction, reuse, use of recycled content materials, or composting; or d. Other solid waste projects as determined eligible by the City of Meridian Solid Waste Advisory Commission (SWAC). MCRF Program Requirements: 1. All projects must meet the following requirements: a. Projects must be intended for public use and be implemented within the limits of the City of Meridian; b. A completed signed application must be submitted before consideration will be given to any project seeking funds from the MCRF; c. Applicants agree to appear, if requested, before SWAC to answer any questions the Commission may have regarding the project and to supply any additional information as requested before the application will be eligible for consideration; d. Projects must procure all necessary approvals and permitting as required by applicable law including, but not limited, to City Code prior to receipt of any funding from the MCRF; e. Projects must include permanent signage or recognition materials of the MCRF. The City will provide the successful applicant with the necessary graphic files (logo and slogan) that shall be used in the signage and/or materials. Proposed signage must meet the requirements of the City's sign ordinance and be approved prior to receipt of any funding from the MCRF: f. Project funding requests in excess of $5,000 will require a 50% match for the amount over $5,000. A match may be composed of donated materials and/or cash. Donated labor or administrative time does not qualify as a match. The responsible CITY OF MERIDIAN COMMUNITY RECYCLING FUND: PROGRAM CRITERIA AND REQUIREMENTS PAGE 1 OF 4 02-26-2014 entity providing the match shall be identified within the Application Form. There is NO match requirement for project funding requests up to and including $5,000. g. Project applicants agree to use funds within the fiscal year in which the application is awarded unless alternative arrangements were included in the application and approved by SWAC; h. Project Reporting Requirements: (1) All Project reports may be submitted to SWAC via hard copy or electronically. (2) Quarterly reports should be submitted on or before the assigned due date and include what actions have occurred and whether or not the Project is within budget and on track for timely completion (3) In addition to quarterly updates, in the event a project experiences delay(s) at any time which could threaten timely project completion, the Project applicant agrees to immediately inform SWAC, via the Manager of the Environmental Division of the City's Public Works Department, and comply with any additional conditions, requirements and/or re -set deadlines that SWAC approves. (4) The Final Project Close-out Report to SWAC should be submitted, within 30 days of the project completion or on the assigned due date whichever comes first, but no later than the last day of the fiscal year in which the project was awarded if previously approved by SWAC (September 30). (5) The Final Project Close-out Report shall include at a minimum: ® One page summary of the project/event to describe how it turned out, impact to Meridian's citizens, how well it was received/noticed, including 2-3 pictures of the project/event itself; ® Data and/or description that would reflect the overall success and/or challenges of the project or event; ® A detailed account of all money spent and materials used including substantiating documents such as invoices and/or receipts; ® 1-2 pictures of the signage with the Meridian Community Recycling Fund logo reflecting that funds were received through the Meridian Community Recycling Fund. (6) The Final Project Close -Out Report shall not to be used to request additional time to complete the Project and/or to extend funding into the next fiscal year. Funds previously awarded that are not spent by the close of the fiscal year will be automatically returned to MCRF. (7) The Project agrees to come before the Solid Waste Advisory Commission to provide a brief Close-out presentation if requested. i. Project applicants agree that projects which wait until submitting the Final Project Close-out Report to request an extension of funding beyond the completion deadline into the next fiscal year or past the otherwise approved completion deadline will be denied by SWAC and the award will be rescinded and automatically revert to the MRCF for other consideration; j . Project applicants agree to comply with any additional requirements that SWAC sets as a condition of approval; k. Project applicants agree to abide by the decisions and recommendations made by SWAC; CITY OF MERIDIAN COMMUNITY RECYCLING FUND: PROGRAM CRITERIA AND REQUIREMENTS PAGE 2 OF 4 02-26-2014 1. Project applicants agree to assume full liability for all aspects of the project. 2. Construction Projects must also meet the following requirements: a. Construction projects must be readily visible to the public so as to encourage public use and enjoyment of the project; b. Applicants agree to meet with the designated City contact for design review and approval before the application will be eligible for consideration; c. Projects must identify and use a minimum of 50 % of recycled content materials, unless otherwise approved by SWAG. The SWAC reserves the right to give preference to projects exceeding the minimum required percentage of recycled content materials. Project must also identify any reused, reclaimed, repurposed materials and compost used as well; d. Construction project applicants agree to comply with any additional requirements that SWAC sets as a condition of approval to assure project compliance with applicable federal, state, and local laws. C. MCRF Application Process 1. Application a. Provided source funding is available, at least once annually, but no more than quarterly, SWAC will create an open -period for advertising and soliciting applications from the public for the MCRF Program; b. Project applications must be submitted prior to closing of the application period to be considered eligible for review by the SWAC; c. Applicants may download the MCRF Application from the City's website or pick up a copy at any one of the following City departments: the Utility Billing Department, the Cleric's Office, or the Environmental Division of the City Public Works Department; d. Applications are to be submitted to SWAC, via the Manager of the Environmental Division of the City's Public Works Department, as its delegated authority. 2. Review and Selection Process a. The Manager of the Environmental Division of the City Public Works Department will review applications for eligibility and completeness prior to distribution to the SWAC for review; b. The SWAC will review eligible applications after the closing date for application submittals at its next regularly scheduled meeting or as soon thereafter as can be arranged; c. The SWAC will review and recommend applications, on the basis of available funding, and how well each project meets the MCRF Program selection criteria to the City Council for funding consideration and approval. CITY OF MERIDIAN COMMUNITY RECYCLING FUND: PROGRAM CRITERIA AND REQUIREMENTS PAGE 3 OF 4 02-26-2014 3. Funding a. Upon receipt of City Council's approval, SWAC, by and through the Manager of the City Utility Billing Department as its delegated authority, will coordinate the reimbursement of funds with successful applicants upon approval and acceptance of the final accounting report by SWAC; b. Awarded funds not spent during the approved fiscal year will be automatically returned to the MCRF unless alternative arrangements were approved by SWAC at the time the application was approved or during the fiscal year through quarterly reporting requirements. Projects requesting an extension of funding in the Final Project Close-out Report will be denied. c. The SWAC has authority to dedicate a percentage of the current fiscal year's MCRF budget for SWAC—sponsored projects not to exceed 50% of said budget; d. SWAC-sponsored projects do not require a cash match contribution by the applicant; e. The SWAC-sponsored projects shall otherwise comply with the application requirements set forth herein. 4. SWAC Reporting Requirements to City Council a. The SWAC will submit an annual report to City Council regarding the MCRF as part of its annual reporting requirements. CITY OF MERIDIAN COMMUNITY RECYCLING FUND: PROGRAM CRITERIA AND REQUIREMENTS PAGE 4 OF 4 02-26-2014 rr� Ray ------ -- THE MERIDIAN COMMUNITY RECYCLING FUND City of Meridian Community Recycling Fund Program (MCRF) Application Checklist Note: Applicants may use this checklist to assist them in completing the MCRF application. Questions? Contact . i -e e Y.vc Purpose: ❑ Project applicant has read and understands the MCRF Requirements. ❑ Project's purpose directly relates to and promotes recycling, use of recycled content materials, waste reduction, reuse and/or composting; check all that apply: ❑ Use of recycled, reused, repurposed or composted materials. Please note that the applicant's primary event or project must be related to advancing the larger concept and behaviors related to recycling, waste reduction, use of recycled content materials, reuse and/or composting within the City of Meridian, It is insufficient to seek MCRF funding to purchase T-shirts or promotional items made from recycled content materials when the main event or project does not meet one or more of the MCRF's program criteria and requirements. The project's relation to and promotion of one or more of the MCRF's program criteria must be clearly stated and not contrived; ❑ Project increases community awareness to the benefits of recycling, waste reduction, use of recycled content materials, reuse and/or composting within the City of Meridian; ❑ Project increases public recognition of recycling -related activity by businesses, individuals, community service groups, and/or schools in our community; ❑ Other; explain in detail the project's connection to recycling, waste reduction, reuse, use of recycled content materials or composting. Signage: ❑ Project includes permanent signage or recognition of the MCRF that complies with the City's sign ordinance. A logo will be provided to the successful applicant to use in the development of their recognition signage and/or printed materials, Construction Projects: ❑ Project Design: Project applicant has obtained approval by the designated City contact. ❑ Construction Permits: Project applicant has obtained or is in the process of obtaining all necessary building permits if required by City Code. Funding: ❑ Funding Request: Project applicant has provided detailed information regarding the funding needs of the project in the application , ❑ Funding: Applicant will be able to spend approved funding within the fiscal year awarded. The City's fiscal year is October I" through September 301h,of each year. The applicant should include in the application if an alternative spending period will be required to assure proper review occurs. The applicant may lose funding approval if the project extends beyond the funding fiscal year without receipt of prior approval. City of Meridian ` Community Recycling Fund Program (MCRF) Application Checldist Motet Applicants may use this checklist to assist them in completing the MCRF application. Questions? Contact M Purpose: ❑ Project applicant has read and understands the MCRF Requirements. ❑ Project's purpose directly relates to and promotes recycling, use of recycled content materials, waste reduction, reuse and/or composting; check all that apply: ❑ Use of recycled, reused, repurposed or composted materials. Please note that the applicant's primary event or project must be related to advancing the larger concept and behaviors related to recycling, waste reduction, use of recycled content materials, reuse and/or composting within the City of Meridian. It is insufficient to seek MCRF funding to purchase T-shirts or promotional items made from recycled content materials when the main event or project does not meet one or more of the MCRF's program criteria and requirements. The project's relation to and promotion'of one or more of the MCRF's program criteria must be clearly stated and not contrived; ❑ Project increases community awareness to the benefits of recycling, waste reduction, use of recycled content materials, reuse and/or composting within the City of Meridian; ❑ Project increases public recognition of recycling -related activity by businesses, individuals, community service groups, and/or schools in our community; ❑ Other; explain in detail the project's connection to recycling, waste reduction, reuse, use of recycled content materials or composting. Signage: ❑ Project includes permanent signage or recognition of the MCRF that complies with the City's sign ordinance. A logo will be provided to the successful applicant to use in the development of their recognition signage and/or printed materials. Construction Projects: ❑ Project Design: Project applicant has obtained approval by the designated City contact. ❑ Construction Permits: Project applicant has obtained or is in the process of obtaining all necessary building permits if required by City Code. Funding: ❑ Funding Request: Project applicant has provided detailed information regarding the funding needs of the project in the application . ❑ Funding: Applicant will be able to spend approved funding within the fiscal year awarded. The City's fiscal year is October lst through September 30th of each year. The applicant should include in the application if an alternative spending period will be required to assure proper review occurs. The applicant may lose funding approval if the project extends beyond the funding fiscal year without receipt of prior approval. Return complete application to: City t fir_..._ 33-&43f d , m Revised 02/26/2014:, 2017 Page 1 of 1 I r THE MERIDIAN COMMUNITY RECYCLING FUND City of Meridian Community Recycling Fund (MCRF) Application This application is to be completed by individuals and organizations applying for funding from the City of Meridian Community Recycling Program Fund. This application must be completed in its entirety. Please use additional sheets of paper if necessary. Applicant Name (individual, organization, company): Address: City Contact Name and Title: State Zip Code Phone Number Email Phone Number FAX: 1) Describe the community project you would like to have supported. Provide as much detail as possible including any drawings, designs, and other information that helps to fully explain the project. Revised 02/26/2014 2017 Page 1 of 4 2) Describe how this project will benefit the community and meet the program criteria of the Meridian Community Recycling Fund as outlined in the Community Recycling Fund overview. 3) Describe the recycled content materials to be used including manufacturers information if applicable. Please note: Applicants of construction projects must comply with City building permit requirements. 4) Describe the type and location of recognition signage or other methods of recognition that will be used to acknowledge the financial assistance provided by the Community Recycling Fund, (e.g., plaque, standing sign, etc.), and the location. Submit a draft concept drawing or design for the proposed signage to be used. Please note: Applicants must comply with City sign permitting requirements. The city will provide the successful applicant with graphic files of the Meridian Community Recycling Fund logo and slogan to be incorporated into recognition signage and/or materials. Revised 02/26/2014LZQ U Page 2 of 4 5) Refeffing to the MCRF's Program Criteria and Requirements, Section B.1.£, please describe your project's funding needs in the appropriate section below: TOTAL PROJECT FUNDING REQUESTED (does not exceed $5,000.00 (NO MATCH) I Total Project Funding Request: $ T®'TAI. PROJECT FUNDING REQUESTED (exceeds $5,000.00) (MATCH) Total Project Funding Request: $ -$5,000** (No match required on the first $5,000.00 of a funding request in this category) Subtotal: $ (Project funding request - $5,000) 50/50 MCRF**: $ (50% of subtotal) 50/50 Project Match: $ (50% of subtotal) Total of MCRF Funds Requested**: $ ($5,000 + MCRF Match) Revised 02/26/2014L2017 Page 3 of 4 6) If your project costs exceed $5,000 please provide information sufficient to establish your ability to provide the 50% match in cash funds or donated materials you are required to provide. 7) Provide a proposed time schedule for the project. By signing the applicant represents that (1) he/she has read and understands the MCRF Program and its Project Criteria and Requirements; and (2) if awarded funds, he/she agrees to comply with all of the conditions and requirements related to, but not limited to, permitting, signage, funding, reporting, and project completion. Failure to do so may result in cancellation of project approval and rescission of funds awarded. Signature of Contact Person: Date: (We must have a signature to process your application) Return to: For More Information Please Contact: mle"_, I) s� ^.�.ffis_ S., ,�',>�, Revised 02/26/2014;, 2017 Page 4 of 4 i -W (:�/ g Application Title: City of Meridian Community RecyclingFund ApplicationRating Evaluated By: Please y ,.w..1a,'e r.. Community R .. q, ,'h c'tmg { nd Application in the following areas and indicate whether they meet the criteria. Promoting the use of recycled, reused or repurposed or composted materials. Yes No Notes: Increasing community awareness to the benefits of waste reduction and recycling. Yes No Notes: Page 1 of 5 Increasing public recognition of recycling -related activity by businesses, individuals, community service groups, or schools that is making a difference in the community. Yes No Notes: Other solid waste projects as determined eligible by the City of Meridian Solid Waste Advisory Commission ("SWAC". Yes No Notes: Projects must be intended for public use and be implemented within the limits of City of Meridian. Yes No Notes: Page 2 of 5 Applicant agrees to appear if requested before SWAC to answer any questions, or staff will ascertain answer and provide to SWAC. Yes No Notes: Project(s) must include permanent signage or recognition of the City of Meridian Community Recycling Fund. Yes No Notes: Project(s) costing in excess of $5,000 has identified a 50% match for the amount above $5,000. Yes No Notes: Page 3 of 5 Applicant agrees to use funds within the fiscal year in which the application is approved or has provided an explanation as to why he/she will need more time. Yes No Notes: Construction projects must be readily visible to the public so as to encourage public use. Yes No Notes: Project(s) must identify and use a minimum of 50 % of recycled content materials, unless otherwise approved by SWAG. Yes No Notes: Page 4 of 5 Construction project applicant agrees to comply with any additional requirements that SWAC sets as a condition of approval. Yes No Notes: Signature: Page 5 of 5 Date: HE MERIDIAN COMMUNITY RECYCLING FUND City of Meridian Community Recycling Fund (MRCF) ♦. ♦ '. , ♦ i,,' ♦ '',, '1 ,1 11 1 1 1 The applicant referenced below has applied for and been approved to receive funds through the MCRF Program. By accepting this Award, Applicant agrees to comply with all of the conditions and requirements of the MCRF Program related to, but not limited to, permitting, signage, funding, reporting, and project completion deadline requirements. Failure to do so may result in this award being rescinded. Project Applicant's Name (individual, organization, company) Address City Contact Name and Title Phone Number Email State Zip Code Fax Number Total Project Funding Request: $ -$5,000** (no match required on the first $5,000 of a funding request) Funding Request Balance for Match: $ 50/50 MCRF** $ 50/50 Project Match $ TOTAL, SWAC AWARD": $ REPORTING DATES Award Date: Quarterly Report: Quarterly Report: Quarterly Report: Final Close -Out Date: Note: Projects should immediately notify SWAC through its delegated authority of any delay(s) that may jeopardize the project's ability to meet the above reporting dates and/or timely project completion. Revised 02/26/14 Page 1 ofl City of Meridian Community Recycling Fund (MRCF) .THE MER�oIANoMMNTY Project Close-out Report Requirements RECYCLING FUND The Project Applicant/Awardee shall provide a Final Project Close-out Report to the Solid Waste Advisory Commission (SWAC), upon the completion of the approved project. Additionally, the Awardee agrees to come before SWAC to provide a brief Project Closeout presentation if requested. The Project Closeout Report shall be submitted, either hard copy or electronically, within 30 days of the project's completion date, but no later than September 30 of the fiscal year in which the project was awarded, unless other deadline arrangements have been previously agreed upon by SWAC. The Project Closeout Report shall include at a minimum: ® One page summary of the project/event to describe how it turned out, impact to Meridian's citizens, how well it was received/noticed; ® Data and/or description that would reflect the overall success and/or challenges of the project or event; ® A detailed account of all money spent including substantiating documents such as invoices and receipts; ® 2-3 pictures of the project/event itself; and ® 1-2 pictures of the signage with the Meridian Community Recycling Fund logo reflecting that funds were received through the Meridian Community Recycling Fund. Note: The Project Closeout Report is not to be used to request additional time to complete a project or to extend funding. The Awardee shall deal with delay issues through quarterly reporting requirements during the fiscal year. Funds previously awarded that are not spent by the close of the fiscal year will be automatically returned to the MCRF. By signing the Awardee agrees to comply with all requirements and conditions of the MCRF Program including the Project Closeout Reporting Requirements. Signature of Project/Applicant/Awardee Revised 11/15/2013 Page 1 of 1 MCC 4-1-10 PROHIBITIONS: A. Accumulation Of Solid Waste: It shall be unlawful for any person to dump, or to permit or to suffer to accumulate in or about any yard, lot, place or premises, or upon any street, alley or sidewalk adjacent to such lot, yard, place or premises owned or occupied by such person, any solid waste so as to cause such yard, lot, premises, or the street, alley or sidewalk adjacent thereto, to be or remain in such condition as to cause or create a nuisance or offensive odor or atmosphere or harbor vectors, or thereby to be or to become, or cause or create, a public nuisance, within the limits of the city, except that: 1. Waste resulting from construction activities may be accumulated at an active construction site. The waste shall be managed and maintained in such a manner that it will not be blown, washed or carried to adjacent properties. All waste must be removed and disposed properly from the site prior to the end of the construction project. 2. Compost piles may be maintained for fertilization purposes and matter used for fertilization purposes only may be transported, kept and used, provided, that the same shall not be maintained so as to cause or create a nuisance condition including, but not limited to, odor, other nuisance and/or other conditions relative to insects or disease that affect neighboring properties, cause harmful vapors or constitute a risk to the environment or public health and safety. B. Burning And Dumping: It shall be unlawful for any person to burn, incinerate, bury, dump, or in any other manner dispose of solid waste or recyclable materials within city limits. C. Disposal Of Waste: It shall be unlawful for any person to throw, discard or deposit any solid waste or recyclable material in or upon any street, alley, sidewalk or vacant ground, or in or upon any canal, irrigation ditch, drainage ditch or other water source within city limits. D. Failure To Utilize Containers Or Wheeled Carts: Except as may be allowed by the special collection provisions of this chapter and/or administrative rules and procedures established or adopted by city council, it shall be unlawful for any person to leave solid waste or recyclable materials at the curb for collection in any receptacle other than a franchisee owned and supplied container or wheeled cart. E. Prohibited Wastes: Except as may be allowed by administrative rule or procedure established or adopted by city council, it shall be unlawful for any person to deposit or relinquish for collection or disposal any "prohibited waste" as defined herein. Customers who create or accumulate prohibited waste shall make appropriate arrangements to properly and safely collect and dispose of such waste. F. Overloading Containers Or Wheeled Carts: It shall be unlawful for any person to load a container or wheeled cart beyond its maximum volume or weight capacity, or in a manner which is unstable or likely to; cause damage, cause littering, or impact the public health or safety. All solid waste ;and recyclable materials must fall freely when emptied. Container and wheeled cart lids must be left for collection in a completely closed position and swing freely open when the container or wheeled cart is emptied. Customers shall be responsible for damages, costs, expenses, fines or penalties, including tickets issued to franchisee for overweight vehicles, arising out of customer failure to observe weight limits. The maximum permissible gross weight of a loaded container or wheeled cart shall he as follnwc• Wheeled Cart Front Load Container Rear Load Container Roll -Off Container �_] 3 gallon 125 pounds 65 gallon 225 pounds' 95 gallon r__ 330 pounds -F 2 cubic yards 1,400 pounds - - 3 cubic yards - 2,000 pounds 2,400 - pounds" 6 cubic yards ' - 4,000 poundsi - - 5,000 pounds 8 cubic yards ' - 5,000 pounds v- 5,000 pounds 10 cubic yards - - - 5,000 pounds 20 to 40 cubic yards - - 17,000 pounds Andrea Pogue From: Andrea Pogue Sent: Monday, August 21, 2017 2:32 PM To: 'Dave Slocum' Cc: C.Jay Coles; Steve Cory; Luke Cavener Subject: RE: Another trash complaint Mr. Slocum, Thank you again for your reply. Since you didn't give me clear guidance that you would like me to put you on the September 27t" SWAC Agenda, I will proceed to put your letter on next week's SWAC Agenda and let you know the outcome. Thank you. Andrea From: Dave Slocum[mailto:dave.slocum@clientoutlook.com] Sent: Monday, August 21, 2017 2:02 PM To: Andrea Pogue Cc: C.Jay Coles; Steve Cory; Luke Cavener Subject: RE: Another trash complaint Hello Andrea, I have not seen litter from open lids and litter from closed lids. It depends on packaging of the trash itself, not the container/lid state. I guess the spirit of my request is "don't make the exceptions drive the standards" or based on your scenarios below, over -engineer a simple challenge. The aesthetics are all of about 2-10 hours. I think the aesthetics once the cans are emptied are worse (the cans are sideways, the lids may be completely open or not, etc.). I can provide tons of pictures before and after if you would like. I have a clear impression of your openness at this point. I am sorry, but in practicality, please drive around any neighborhood in Meridian, there are always cans with open lids, always.... I don't consider myself an offender and I find your implication of that label and the ticket process very insulting actually. I can tell you every house in our neighborhood has overage at one time or another. It is about flexibility, practicality and common sense. I understand variables with a lot of common sense, 20+ years in technology and a high -earning, highly -educated household. I don't need enlightening on trash processes. It is practical and simple and mostly automated. I remember years ago households with 2-6 cans, heaping over, trash men staying out or riding on the side. But the service was a convenience to customers and was customer -focused, not driver focused. Now it seems they have to do less for more? I know you have heard this before, and honestly you know you can't stick to the standard of "lid closed" because almost every household has situations where that just is not reasonable or practical. And that is my feedback from someone who has no issue going to the transfer station for a back seat of over -sized trash... Thank you, Dave From: Andrea Pogue[mailto•apogue@meridiancity.orgI Sent: Monday, August 21, 2017 12:28 PM To: Dave Slocum <dave Slocum@clientoutlook.com> Cc: C.Jay Coles <cicoles meridiancity.org>; Steve Cory <stevecory@g.com>; Luke Cavener <Icavener meridiancity.org> Subject: RE: Another trash complaint Mr. Slocum, Thanks for getting back to me so quickly. SWAG meets the 41" Wednesday every month. Would you prefer to come to the next meeting on September 27 at the same time and place? We would love to have you present for the discussion. I know that there are litter concerns when the lid isn't closed and it is lifted by the arm to be dumped. This can slow down the collection route if the driver has to get out to clean up or generate litter complaints against Republic Service if the driver doesn't observe the litter and moves on. When drivers have to leave their vehicles it also creates health and safety issues for them. Over -loaded containers also generate questions whether the person should request a bigger container or rent a second one. Also, if lids are open it could be due to yard waste that hasn't been cut to size or bundled correctly in accordance with Code. There are also aesthetic concerns (sloppy neighborhood appearance) and possible nuisance issues with open lids (odors, attractive to dogs, etc.). I also know that first-time offenders are treated differently than repeat offenders according to Republic Services' policy and practice (with the city's approval) which is why it may appear to you that the driver is being inconsistent when in fact he probably isn't. Perhaps this will assist you in understanding that there are a lot more variables in play than perhaps you have taken into consideration. That is why having you present and involved in the discussion along with a representative from Republic Services would make for a robust conversation which hopefully would be enlightening for all and could possibly lead to change in the code and/or process. The City is proud of the quality of its partnership with Republic Services which was reflected in the high satisfaction rating its citizens gave for their trash service. The City receives few trash complaints and only a small percentage of them are heard by SWAC, but when that has occurred the Commission strives for a win-win outcome so it is usually worthwhile to try and make it in person. SWAC is always looking for ways to improve services. I look forward to hearing back from you. Andrea From: Dave Slocum [mailto•dave slocumCabclientoutlook.com] Sent: Monday, August 21, 2017 11:56 AM To: Andrea Pogue Cc: C.Jay Coles; Steve Cory; Luke Cavener Subject: RE: Another trash complaint Hello Andrea, I appreciate the invite and would be happy to attend, but will be in Oregon next week. I think overall, this should be a common complaint. I think the boundaries/common sense should be extended and as I watched today, three to four other houses near me had lids much higher and the driver did nothing to them (mine was literally up 2-4 in(,,,iesrtat most). As I just responded to Councilman Cavener (cc'd herein), I do not think the absolute rule of "lid down or else" is a good answer either (and that is Republic's position as I have spoken with them a few times- all with the same driver). It is not realistic and will have the whole city in an uproar. There are no safety issues, there are weight limits that must be accounted for, but the driver we have had for several years has had many complaints and seems to pick and choose who he wants to pcik on with no standards (nor should he be put in the position maybe in the first place maybe?). The citizens of Meridian are Republic Services' customer. It is amazing how most forget that these days... (and I am not saying that with out -of -line, egregious lid -lifter violations. I draw the line to common sense and use the transfer station quite often.) Love the response from City of Meridian! Proud to be a member of the community here! Thank you for your attention to this issue! Best regards, Dave From: Andrea Pogue[mailto:apogue@meridiancity.org] Sent: Monday, August 21, 2017 11:41 AM To: Dave Slocum<dave.slocum@clientoutloole.com> Cc: C.Jay Coles <cicoles@meridiancity.org>; Steve Cory <stevecory@q.com> Subject: FW: Another trash complaint Hello Mr. Slocum, I am writing to invite you to the Meridian Solid Waste Advisory Commission meeting next Wednesday, August 23, 2017 at 4 pm, in the City Council Chambers at City Hall, to discuss your trash -related concerns you emailed to the Mayor. A representative from Republic Services attends the SWAC meetings so we can discuss citizen concerns when they arise with all parties present which lends itself to having a good discussion. Upon the conclusion of the topic, SWAC will consider all input received and then act as they deem appropriate (which could be to recommend action to City Council to amend the solid waste ordinance, take the matter under advisement, solicit agreement from Republic Services to change their process, etc.). Please let me know as soon as possible if you would like to attend next week's meeting as I will have to add you to the Agenda. If you would rather I put the topic on with your emailed concerns alone, I can do that and I will email you back what SWAC does with it. Thank you for your input. Andrea Pogue Deputy City Attorney SWAC Commissioner 208-898-5506; a.pogue@meridiancitv.org From: Dave Slocum [mailto:dave.slocum clientoutlook com] Sent: Monday, August 21, 2017 9:08 AM To: clerk <clerk@merid iancity.org> Subject: Another trash complaint 3 Good morning Mayor de Weerd, City Council and members of our fine City of Meridian goverrment! As a 17+ year resident in Meridian, I am writing you in a general topic of "common sense" applied to policies and services. Specifically, I am tired of Republic Services holding neighborhoods hostage with their trash service because if the lid is not shut, they do not pick up and/or they write you a violation ticket. How many times have you done that? I can tell you, with families of 4 or more, it is very common. We pay a lot for their services. Their receptacles take up a lot of space that most residences don't have in their yards and/or garages. Sometimes folks are out of town and miss their designated pick up days and have to go 2 weeks or pay for an additional pick up and hope to compact things in so the lids can almost shut and pray it gets picked up. Common sense- I know if someone's lid is 1-2 feet or more up, that is not compliant. However I see every week in every neighborhood lids that are 2-8 inches up. Should not be a big deal. It is not a safety hazard since the trucks use a robotic arm to pick it up and lift into the container with no worker in harms way. Symptom of a problem- Sometimes people that are empowered take too much power and forget who the customer is and how to be courteous. I do notice that depending on the trash man's mood or experience with one house or another, there is variability to who gets a "ticket" or trash not picked up. This is a variable decision. I also don't want to see that just because someone's lid is barely up, they skip it. You will have a lot of unhappy voters and citizens/tax payers of the city if that is the case too. We need to find a "common sense" medium. My ask: Change the rule and unless grossly open (1ft or more), pick it up (weight limits applicable of course). Do you know how many of your own pickups would not have been done if they did not have this variability? Don't make someone's day start off upset over 1 inch, 6 inches, etc. It is not a safety issue. Be courteous for the service we are paying Republic a lot of money for and have them apply some common sense. Their trash men are not police officers and only gross and/or repeat offenders should be dealt with. Otherwise, give it a rest and apply common sense. I appreciate your consideration on this topic. By the way, disappointed to hear we lost Costco in Meridian because we were going to charge them $2million for two traffic lights. A lot of lost tax revenue for that one and maybe an opportunity to examine "common sense" decisions within our government... Just some feedback as I heard City of Eagle is excited to see all the City of Meridian residents visiting their city for something Meridian could have had.... Best regards, Dave Dave Slocum CONFIDENTIALITY NOTICE: This message and any included attachments are from Client Outlook, Inc. and are intended only for the addressee. The information contained in this message is confidential and may constitute inside or non-public information under international, federal, provincial or state laws and is intended only for the use of the addressee. Unauthorized forwarding, copying, printing, distributing, or using such information is strictly prohibited and may be unlawful. If you are not the addressee, please promptly delete this message and notify the sender of the delivery error by e-mail or you may call Client Outlook, Inc. at (+l) 866- 781-6387 ex. 1. City of Meridian 33 E. Broadway Ave., Meridian, Idaho 83642 Phone: 208-888-4433 www.meridiancity.org 4 All e-mail messages sent to or received by City of Meridian e-mail accounts are subject to the Idaho law, in regards to both release and retention, and may be released upon request, unless exempt from disclosure by law. CONFIDENTIALITY NOTICE: This message and any included attachments are from Client Outlook, Inc. and are intended only for the addressee. The information contained in this message is confidential and may constitute inside or non-public information under international, federal, provincial or state laws and is intended only for the use of the addressee. Unauthorized forwarding, copying, printing, distributing, or using such information is strictly prohibited and may be unlawful. If you are not the addressee, please promptly delete this message and notify the sender of the delivery error by e-mail or you may call Client Outlook, Inc. at (+1) 866-781-6387 ex. 1. CONFIDENTIALITY NOTICE: This message and any included attachments are from Client Outlook, Inc. and are intended only for the addressee. The information contained in this message is confidential and may constitute inside or non-public information under international, federal, provincial or state laws and is intended only for the use of the addressee. Unauthorized forwarding, copying, printing, distributing, or using such information is strictly prohibited and may be unlawful. If you are not the addressee, please promptly delete this message and notify the sender of the delivery error by e-mail or you may call Client Outlook, Inc. at (+l) 866- 781-6387 ex. 1. CONFIDENTIALITY NOTICE: This message and any included attachments are from Client Outlook, Inc. and are intended only for the addressee. The information contained in this message is confidential and may constitute inside or non- public information under international, federal, provincial or state laws and is intended only for the use of the addressee. Unauthorized forwarding, copying, printing, distributing, or using such information is strictly prohibited and may be unlawful. If you are not the addressee, please promptly delete this message and notify the sender of the delivery error by e-mail or you may call Client Outlook, Inc. at (+1) 866-781-6387 ex. 1. CONFIDENTIALITY NOTICE: This message and any included attachments are from Client Outlook, Inc. and are intended only for the addressee. The information contained in this message is confidential and may constitute inside or non-public information under international, federal, provincial or state laws and is intended only for the use of the addressee. Unauthorized forwarding, copying, printing, distributing, or using such information is strictly prohibited and may be unlawful. If you are not the addressee, please promptly delete this message and notify the sender of the delivery error by e-mail or you may call Client Outlook, Inc. at (+1) 866- 781-6387 ex. 1. 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Idaho College of Osteopathic Medicine 2. YMCA Hillsdale 3. Boy Scouts Idaho College of Osteopathic Medicine (ISU/West Ada Campus) ,�) The college is expected to open in June 2018. They feel a MCRF project would not begin until after that time. They are asking if the program will be available in 2019. Recommend they apply and try to start the MCRF project in 2018 with the option to ask SWAC for an extension if needed. No specifics given on what the funds would be used for. South Meridian Family YMCA Expected to open in Spring of 2018. The YMCA is considering a partnership with Boise Cascade to build wooden benches for a hallway. I reminded them the benches would need to be at least 50% recycled/reclaimed material. The project cost is estimated at $6,100. The 3 benches are planned to be located upstairs in the hallway between the Playroom and a Classroom. See upper right corner of YMCA Floor Plan (attached in email). My concern is this fails to meet the Public Use requirement of the fund. This location is tucked away upstairs and at the end of the hall. Secondly, the YMCA is a membership based organization. Yes, they have a sliding scale for fees, but it is still membership based and not public use. J My recommendation is to place the wooden benches in hallways that are public use. The front entrance will have corridors to Hillsdale Elementary, St Luke's, and the Meridian Library. Outside in the un/loading zone area would be a public area. s I believe the YMCA is reconsidering the upstairs benches and will focus on using the funds for furniture in the main lobby or Youth Activity Center (YAC). The main lobby is probably grey area public use. I would say the YAC is not public use, The YMCA is asking if MCRF will be offered in 2019 so they can have more time to think about how to apply the funds. Boy Scout Troop They are looking for a conservation project and responded to the Utility Bill insert. No response to my follow up inquiry this week. Application Submittals: 0 Looking Forward With the "Green Sword" looming, it might be a long time before we see funds coming into the MCRF. There are 18 days left to submit an application, two of the three applicants are looking at this fund a year down the road. Do we want to go forward with closing the application date on 10/15, and roll the funds to 2019? Extended the application date to the end of 2017? Provide extensions to College of Medicine and YMCA? Question about a request for $6,100, which would subject a project to the 50/50 match. If that discourages a project by only receiving $3,050, could they instead be capped at $5,000 and held responsible for the remaining $1,100? 1 did not discuss this scenario with the YMCA, but thought about it to myself when explaining the 50/50 match. I-Aaas- CA