HomeMy WebLinkAboutSouth Slough Sewer Trunk Extension- Engineering AgreementNovember 17, 2000 Department Report
MERIDIAN CITY COUNCIL MEETING November 21, 2000
APPLICANT City Engineer - Gary Smith ITEM NO. -1
REQUEST South Slough Sewer Trunk Extension - Engineering Agreement
AGENCY COMMENTS
CITY CLERK:
CITY ENGINEER:
CITY PLANNING DIRECTOR:
CITY ATTORNEY
CITY POLICE DEPT:
CITY FIRE DEPT:
CITY BUILDING DEPT:
CITY WATER DEPT:
CITY SEWER DEPT:
MERIDIAN SCHOOL DISTRICT:
MERIDIAN POST OFFICE:
i
ADA COUNTY HIGHWAY DISTRICT:
CENTRAL DISTRICT HEALTH:
NAMPA MERIDIAN IRRIGATION:
SETTLERS IRRIGATION:
IDAHO POWER:
US WEST:
INTERMOUNTAIN GAS:
BUREAU OF RECLAMATION:
OTHER:
Contacted: Date: Phone:
Materials presented of public meetings shall become property of the City of Meridian.
To: Mayor & Council
From:Gary D. Smith, PE
CC: file / City Attorney / City Clerk
Date: 11/04/00
Re: Engineering Agreement — South Slough Sewer Trunk Extension
The City of Meridian recently requested proposals from Consulting Engineering firms
for design of this sewer trunk line extension. We subsequently received proposals
from six (6) engineering firms. Based on qualifications, similar work experience and
approach to this specific project, your Public Works Department has selected JUB
Engineers, Inc. from Boise.
We subsequently met with JUB to negotiate a contract amount to do this work.
Attached to this memo, for your review and approval, is a copy of their Engineering
Agreement to complete the design of this project.
We have enjoyed very good success with the projects that JUB has designed for the
City of Meridian and we look forward to another successful project with them.
Requested Council Action:
Approve entering into an Engineering Agreement with JUB Engineers, Inc. of
Boise, Idaho, for preparation of engineering plans and specifications to extend
the South Slough Sewer Trunk Line from its existing terminus to the east side
of Eagle Road and to authorize the Mayor and City Clerk to sign this
Engineering Agreement
Respectfully Submitted,
Gary D. Smith, PE
• Page 1
From the desk of...
Gary D. Smith, PE
Meridian City Engineer
Meridian Public Works Department
200 E Carlton St, Suite 100
Meridian, Idaho 83642-2600
(208) 8872211
Fax (208) 8871297
ATTACHMENT "A"
AGREEMENT FOR CIVIL ENGINEERING SERVICES
City of Meridian, Idaho
South Slough Trunk Sewer Extension
J -U -B ENGINEERS, Inc., Project No. 11690
SECTION 1 - PROJECT UNDERSTANDING
1. Proiect Understanding and Location Description
1.1 The Owner intends to construct the South Slough Trunk to the easterly right-of-
way of Eagle Road as generally shown on the 1998 Sewer Master Plan Update.
Generally, this trunk shed is served with the South Slough Trunk (approximately
3,900 lineal feet) and a 10" Ustick Interceptor, (approximately 2,900 lineal feet).
The project limits are shown on Exhibit 1 and generally include: 1) South Slough
Trunk from Kamay Drive easterly along Leslie Drive and crossing Eagle Road, 2)
Ustick Interceptor from Leslie Way north to Ustick and easterly crossing Eagle
Road.
1.2 Several alignment alternatives exist and are shown on the accompanying Exhibit 1,
attached to this agreement. There are critical easements requiring acquisition for
this project. Assumptions have been made in this Agreement, to estimate J -U -B's
level of effort and fees. Depending on the complexities of each easement
negotiation, these estimates may vary significantly. RECEIVE,
SECTION 2 - OWNER RESPONSIBILITIES OCT 2 7 2000
2. Owner Information and Responsibilities:11 MENUAN
The following data and/or services are to be provided by the OWNER without cogt�XWIFF
J -U -B.
2.1 Provide ongoing review of J -U -B's work and timely consideration of policy issues
within a time acceptable to both the OWNER and J -U -B.
2.2 Assign OWNER contact person to attend meetings with the Engineer, as required
for easement negotiation, and to serve as liaison with affected property owners
and private development. Provide timely review of easement issues and
provisions.
2.3 Provide access to relevant record drawings, master plans, and other relevant
information of record.
2.4 Provide copies of existing sewer easements, license agreements, and other
existing legal instruments that may exist on the South Slough Trunk Sewer and
existing City easements that may be relevant to the project.
2.5 Provide City personnel and equipment to field locate existing city facilities and
expose other utilities that may represent a conflict to the proposed
improvements. This may entail exploratory excavations to determine exact
locations and depths of critical utilities prior to design.
2.6 Pay for all permits, fees, or other payments required to secure permitting for
construction of the proposed improvements.
2.7 Provide copies of all preliminary and final plats within the project area.
2.8 Assist J -U -B with organization and administration of a neighborhood meeting. Mail
a flyer to the adjoining landowners informing them of the project.
Revised Attachment "A"- Agreement for Civil Engineering Services
City of Meridian -South Slough Trunk Extension
Page 2
2.9 Pay for all costs associated with the acquisition of easements required to
construct the project.
2.10 Identify locations of future collection sewer stub -outs.
SECTION 3 - PRELIMINARY AND FINAL DESIGN
3. Services to be Performed by J -U -B:
J -U -B shall furnish services specifically limited to the following:
3.1 Project Meetings
A. Kickoff Meeting: J -U -B shall attend a kick-off meeting with the OWNER for
the purposes of obtaining project information and to receive any general
direction the OWNER may have with respect to proceeding with the
project.
B. Project Review Meetings: Periodic project meetings will be held as
necessary to discuss project schedule and issues that develop over the
duration of the project.
C. Neighborhood Meetings: A neighborhood meeting(s) may be required to
discuss project with the affected residents before entering the
construction phase. J -U -B will coordinate such meeting with the OWNER
and conduct. OWNER shall mail an informational flyer to property owners
prior to the meeting.
3.2 Preliminary Design
A. Alternative Alignments: J -U -B will refine the conceptual alignment
alternatives as generally shown on Exhibit 1. This wilt include the
following:
1. Each alternative will be reviewed for conformance with the master
plan. Aerial mapping from the Owner's 1998 Sewer Master Plan will
be utilized to evaluate alternatives for general routing and service
depth, in addition to field review, Ada County base mapping, and
input from the OWNER.
2. Trunk and interceptor sizing wilt be evaluated for service area
modifications, which differ from the 1998 Sewer Master Plan,
namely, areas serving the southeast corner of Ustick and Eagle
Roads via Ustick Interceptor.
3. J -U -B will identify where easements are needed for each
alternative and contact property owners. During this phase, it is
assumed that J -U -B will meet with property owners two (2) times,
to determine general concerns and feasibility of obtaining the
necessary easements.
4. Initial contact will be made to permitting agencies to determine
general design issues and constraints that may affect routing.
5. Initial screening of the alternatives will be performed with the
OWNER and opinions of cost developed for the selected
Revised Attachment "A"- Agreement for Civil Engineering Services
City of Meridian -South Slough Trunk Extension
Page 3
alternatives. Screening considerations are anticipated to include
construction cost, implementability, availability of easements,
permitting issues, etc.
6. J -U -B will meet with the OWNER and establish a preferred
alternative for final design.
3.3 Monument, Benchmark, and Right-of-way Research and Control
J -U -B shall research the Ada County Surveyor's records for survey monuments to
aid in establishing horizontal control for the preferred alternative. J -U -B's
previous horizontal control work completed for the OWNER, in the 1998 Sewer
Planning Project, and 1999-2000 Waterline Projects will be utilized to the
maximum extent feasible. The horizontal coordinate system will be translated to
a common point in the 1983 Ada County G.I.S. system. J -U -B will locate in the
field monuments of record that may be disrupted as a part of construction. J -U -B
shall reference these monuments on the Construction Plans provided to the
OWNER. In addition, J -U -B shall depict on the construction plans, other
monuments, or land corners that have adequate evidence of existing. Vertical
control shall be based on the 1988 NAVD datum elevation. Research wilt be
performed to generally identify rights -of -ways. J -U -B shall set temporary
benchmarks (T.B.M.$) and horizontal control points at 500 -foot intervals along the
alignment of the project required for proper construction control. TBM's and
horizontal control points shall be delineated on the final Construction Plans
provided to the OWNER. Stationing basis for Eagle Road crossings will reference
Idaho Transportation Department (ITD) roadway stationing.
3.4 Topographic Survey
J -U -B shall complete topographic surveys along the selected Trunk and Interceptor
routes. Limits of topographic survey are: 1) Generally, a 75 -foot wide strip of land
will be surveyed with additional site survey as needed at waterway crossings, and
boring locations. The survey shall locate all relevant features necessary for a
proper design of the project. In particular, locating private domestic wells that
may represent regulatory a separation concern. At a minimum, these items shall
include topography features such as fences, utility poles, surfacing, culverts,
drainage structures, significant vegetation, drain flowlines and top of bank
elevations, sidewalks, curbs, gutters, driveways, utilities, edge of pavement, and
shall also include a search for monuments of record, physical survey of monuments
and property pins that are found.
3.5 Design
A. Design of Trunk and Interceptor: J -U -B shall be responsible for preparing
the design in conformance with OWNER's and local agencies' policies
including NMID and ACHD. J -U -B shall be responsible for design
considerations such as minimizing surface disturbance, optimizing service
depth of trunk sewer, constructabitity, minimizing impact to drains,
dewatering, traffic access, utility conflicts, and other items necessary for
Revised Attachment "A"- Agreement for Civil Engineering Services
City of Meridian -South Slough Trunk Extension
Page 4
proper construction of the project. Surface restoration requirements wilt
be identified on the drawings.
B. Eagle Road Crossings: Borings will be designed to route the Trunk and
Interceptor beneath Eagle Road, in accordance with Idaho Transportation
Department (ITD) utility permit requirements.
C. Drain Crossings: It is assumed that one (1) drain crossing will be required
and will be designed as an open trench crossing. It is assumed that a joint
permit U.S. Army Corps 404 and Idaho Department of Water Resources
(IDWR) permitting will be required. Permitting is provided under a
separate task. J -U -B wilt design crossings to conform to agency permitting
requirements and provide a high degree of constructability.
3.5 Topography and Design Drafting
J -U -B shall perform design drafting in AutoCAD 2000 that can be converted to be
compatible with the OWNER's current computer-aided drafting system (Version
14). The anticipated scale of the plan and profile drawings shalt be 1" = 20'
horizontal and 1" = 2' vertical scale. All drawings will include Meridian Public
Works title blocks, City sewer department standard notes, vicinity maps, sheet
indexes, north arrows, and bar scales. The design drawings shall utilize the
OWNER's standard symbols and shall identify pipe size, type, slope, invert
elevations, ground surface elevations, surface repair required, boring details,
property lines, found monuments and property corners where there is sufficient
documentation of their existence, rights -of -ways, easement boundaries, street
names, elevation benchmarks, survey control, topographic features, significant
landscaping, irrigation facilities, utilities, pay limits, and any special details
necessary for a biddable product. The drafting shall be performed on a 22" x 34"
vellum, ANSI standard size "D" sheets.
3.6 Specifications and Contract Documents
Specifications and Contract Documents shall be in accordance with the 1999
Edition of the Idaho Standard Public Works Construction (ISPWC) format and
standard revisions thereof. J -U -B shall be responsible for preparing special
provisions necessary for the project and shalt prepare the contract documents on a
word processing system compatible with Microsoft Word, Windows 1998.
3.7 Plan Review
Upon 90% completion of the plans and specifications, J -U -B shall submit review
sets of plans to all affected utilities, NMID, ITD, and ACHD and two sets for the
OWNER'S final review and approval.
3.8 Final Revisions
J -U -B shall incorporate all appropriate revisions as suggested by the OWNER and
the utilities in the final set of plans and specifications.
Revised Attachment "A"- Agreement for Civil Engineering Services
City of Meridian -South Stough Trunk Extension
Page 5
3.9 Opinion of Probable Construction Cost
J -U -B shall develop and issue to OWNER an opinion of probable construction cost
for the construction project and any bid alternatives.
SECTION 4 - SUBCONSULTANTS
4.1 Geotechnical Investigation and Borehole Locations
Services will be retained from Terracon to provide geotechnical services as
outlined on Terracon's attached proposal No. 62002206, herein refered as
Attachment "C". J -U -B will field survey borehole and monitoring well locations
for reference on the construction plans.
SECTION 5 - EASEMENTS, PERMITTING, a AGENCY COORDINATION
5.1 Easements: Property Owner Meetings -Preferred Alternative
Where new easements are required for construction of the project, J -U -B shalt
meet individually with affected property owners to negotiate requirements and
develop easement provisions. For the purpose of estimating fees, five (5) separate
easements are assumed, each requiring four (4) separate meetings to finalize
negotiations. J -U -B's level of effort for completion of this Task is particularly
variable depending on the complexities of each negotiation.
5.2 Easement Appraisal, Descriptions and Exhibits
If an appraisal process is required to secure easements, J -U -B shall have the land
appraised by Idaho Land and Appraisal Company or other appraiser acceptable to
the OWNER. J -U -B shall also prepare the necessary easement legal descriptions
and exhibits in the OWNER's standard format for the OWNER to secure the
necessary right-of-way for construction. Title reports may be required on each
affected property. For the purpose of estimating fees, it is assumed that four (4)
properties will be affected.
5.3 Drainage/Irrigation District Permitting
Permitting with Nampa -Meridian Irrigation District (NMID) is variable on the final
alignment of the project. It is assumed that one crossing license agreement will
be required, in addition to a license agreement to construct the Trunk along the
South Slough Drain. J -U -B will meet with NMID to determine design constraints,
and prepare the necessary license agreement applications, legal descriptions and
exhibits.
5.4 U.S. Army Corps of Engineers\Idaho Department Water Resources Permitting
An on-site meeting will be performed with USACE and IDWR to determine if a joint
404 permit is require for drain crossings. For the purpose of estimating scope of
services, one (1) joint 404 permit application is assumed. J -U -B will complete the
necessary application and exhibits. A wetland delineation or inventory study is not
included in this work, if required by USACE.
t
Revised Attachment "A"- Agreement for Civit Engineering Services
City of Meridian -South Slough Trunk Extension
Page 6
5.5 Agency and Utility Coordination, Research, and Permitting
A. J -U -B shall coordinate alignments with ACHD and ITD to establish
acceptable corridors. J -U -B shall prepare the necessary ITD Utility
Crossing permits to construct the bored undercrossing of Eagle Road that
will be required for the Trunk and Interceptor. Coordination with ACHD
and ITD is anticipated to include: 1) Determining if any road or structure
improvements are anticipated in the foreseeable planning period.
2) Obtaining pertinent design requirements and material specifications for
proposed improvements. 3) Obtaining record drawings of improvements in
the project vicinity. 4) Identifying approval time required to complete the
permitting process. J -U -B will submit construction plans to ACHD and ITD
for approval.
B. J -U -B shall contact and receive utility information from gas, power,
telephone, storm drainage, cable T.V., street lighting, traffic signals,
irrigation, and other utilities that may be affected by the proposed
construction. Utilities depicted on drawings as a result of this task will not
be verified. Utility location must be verified during project construction.
D. Coordination and the submittal of final construction plans and specifications to
the Idaho Division of Environmental Quality, shall be performed by the J -U -B.
SECTION 6 - BID AND AWARD SERVICES
6.1 Bidding Publishing and Administration
J -U -B will provide 25 sets of the contract documents required for bidding
purposes. Plans and contract documents will be distributed through J -U -B's Boise
office. J -U -B will provide bid administration services to coordinate the Bid process
with the OWNER, prepare addenda when necessary during the Bid process to
clarify bidding requirements, issue addenda, and assist in answering bidders'
questions. Manholes may be field staked during the bidding process, for general
bidder reference.
6.2 Prebid Meeting
J -U -B will attend and administer a prebid meeting with potential bidders and the
OWNER. A written meeting summary shall be developed by the J -U -B, for possible
incorporation into addenda.
6.3 Bid Opening and Award
J -U -B will conduct the bid opening, review bids, prepare a bid abstract, provide
recommendation for contract award to OWNER, and prepare necessary contract
documents to award the project.
Revised Attachment "A"- Agreement for Civil Engineering Services
City of Meridian -South Slough Trunk Extension
Page 7
SECTION 7 - CONSTRUCTION SERVICES
7.1 Preconstruction Conference
J -U -B will arrange and conduct a pre -construction conference for the project with
the contractor, OWNER, ACRD, and affected utilities.
7.2 Construction Staking
The J -U -B shall provide one (1) set of construction control stakes in accordance
with the approved plans that allow the contractor to construct the sewer main.
The following stakes will be provided:
A. Manholes: Three (3) stakes per each manhole consisting of one (1)
centerline stake and two (2) offset stakes. Each stake will be marked with
the cut/fill to the manhole invert.
B. Pipeline: Stake at 100 -foot stations beginning at the manholes. At each
station, three stakes shall be provided consisting of one (1) pipe centerline
stake and two (2) stakes at 30 -foot offsets. Each stake shall be marked
with the cut/fill to the pipe invert. A series of three (3) stakes will also be
provided 50 feet forward and 50 feet back of each manhole.
7.3 Construction Administration
J -U -B will assist the OWNER as requested with the applicable payment requests,
review of construction permits, resolution and negotiation of change orders,
issuance of substantial completion, perform a final walk-through and other
contract close-out procedures.
SECTION 8 - FEE SCHEDULE
Basis of Fee and Billing Schedule
The OWNER shall pay J -U -B for its services and reimbursable expenses as follows:
• Project Meetings
Item 3.1, on a time and materials basis with an estimated budget of .................... $3,257
• Preliminary Design
Items 3.2 on a time and material basis with an estimated budget of ..................... $8,735
• Survey and Final Design
Items 3.3 through 3.9, on a lump sum basis with a cost of ................................$45,358
• Subconsultants - Geotechnical and Related Field Work
Item 4.1, on a time and materials basis, with an estimated budget ...................... $8,287
Revised Attachment "A"- Agreement for Civil Engineering Services
City of Meridian -South Stough Trunk Extension
Page 8
• Easements, Permitting, and Agency Coordination
Items 5.1 through 5.5, on a time and materials basis, with an estimated budget .....$32,330
• Bid and Award Services
Items 6.1 through 6.3, on a time and materials basis, with an estimated budget ...... $5,522
• Construction Services
Items 7.1 through 7.3, on a time and materials basis, with an estimated budget .....$15,488
The basis for calculation of fees is presented in Attachment "B".
F:\users\phk\proposal\meridian south slough attacha.doc
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Memo
To: Mayor & Council
From:Gary D. Smith, PE
CC: file / City Attorney / City Clerk
Date: 11/04/00
Re: Engineering Agreement — South Slough Sewer Trunk Extension
The City of Meridian recently requested proposals from Consulting Engineering firms
for design of this sewer trunk line extension. We subsequently received proposals
from six (6) engineering firms. Based on qualifications, similar work experience and
approach to this specific project, your Public Works Department has selected JUB
Engineers, Inc. from Boise.
We subsequently met with JUB to negotiate a contract amount to do this work.
Attached to this memo, for your review and approval, is a copy of their Engineering
Agreement to complete the design of this project.
We have enjoyed very good success with the projects that JUB has designed for the
City of Meridian and we look forward to another successful project with them.
Requested Council Action:
Approve entering into an Engineering Agreement with JUB Engineers, Inc. of
Boise, Idaho, for preparation of engineering plans and specifications to extend
the South Slough Sewer Trunk Line from its existing terminus to the east side
of Eagle Road and to authorize the Mayor and City Clerk to sign this
Engineering Agreement.
Respectfully Submitted,
Gary D. Smith, PE R01V
• Page 1
From the desk of...
Gary D. Smith, PE
Meridian City Engineer
Meridian Public Works Department
200E Carlton St, Suibe 100
Meridian, Idaho 83642-2600
(208) 887-2211
Fax (208) 887-1297
ATTACHMENT "A"
AGREEMENT FOR CIVIL ENGINEERING SERVICES
City of Meridian, Idaho
South Slough Trunk Sewer Extension
J -U -B ENGINEERS, Inc., Project No. 11690
SECTION 1 - PROJECT UNDERSTANDING
Proiect Understanding and Location Description
1.1 The Owner intends to construct the South Slough Trunk to the easterly right-of-
way of Eagle Road as generally shown on the 1998 Sewer Master Plan Update.
Generally, this trunk shed is served with the South Slough Trunk (approximately
3,900 lineal feet) and a 10" Ustick Interceptor, (approximately 2,900 lineal feet).
The project limits are shown on Exhibit 1 and generally include: 1) South Slough
Trunk from Kamay Drive easterly along Leslie Drive and crossing Eagle Road, 2)
Ustick Interceptor from Leslie Way north to Ustick and easterly crossing Eagle
Road.
1.2 Several alignment alternatives exist and are shown on the accompanying Exhibit 1,
attached to this agreement. There are critical easements requiring acquisition for
this project. Assumptions have been made in this Agreement, to estimate J -U -B's
level of effort and fees. Depending on the complexities of each easement
negotiation, these estimates may vary significantly. RECEIVED
SECTION 2 - OWNER RESPONSIBILITIES OCT 2 7 2m
2. Owner Information and Responsibilities: MENUAn
The following data and/or services are to be provided by the OWNER without c0gJ tU WEF
J -U -B.
2.1 Provide ongoing review of J -U -B's work and timely consideration of policy issues
within a time acceptable to both the OWNER and J -U -B.
2.2 Assign OWNER contact person to attend meetings with the Engineer, as required
for easement negotiation, and to serve as liaison with affected property owners
and private development. Provide timely review of easement issues and
provisions.
2.3 Provide access to relevant record drawings, master plans, and other relevant
information of record.
2.4 Provide copies of existing sewer easements, license agreements, and other
existing legal instruments that may exist on the South Slough Trunk Sewer and
existing City easements that may be relevant to the project.
2.5 Provide City personnel and equipment to field locate existing city facilities and
expose other utilities that may represent a conflict to the proposed
improvements. This may entail exploratory excavations to determine exact
locations and depths of critical utilities prior to design.
2.6 Pay for all permits, fees, or other payments required to secure permitting for
construction of the proposed improvements.
2.7 Provide copies of all preliminary and final plats within the project area.
2.8 Assist J -U -B with organization and administration of a neighborhood meeting. Mail
a flyer to the adjoining landowners informing them of the project.
i
Revised Attachment "A"- Agreement for Civil Engineering Services
City of Meridian -South Slough Trunk Extension
Page 2
2.9 Pay for all costs associated with the acquisition of easements required to
construct the project.
2.10 Identify locations of future collection sewer stub -outs.
SECTION 3 - PRELIMINARY AND FINAL DESIGN
3. Services to be Performed by J -U -B:
J -U -B shall furnish services specifically limited to the following:
3.1 Project Meetings
A. Kickoff Meeting: J -U -B shall attend a kick-off meeting with the OWNER for
the purposes of obtaining project information and to receive any general
direction the OWNER may have with respect to proceeding with the
project.
B. Project Review Meetings: Periodic project meetings will be held as
necessary to discuss project schedule and issues that develop over the
duration of the project.
C. Neighborhood Meetings: A neighborhood meeting(s) may be required to
discuss project with the affected residents before entering the
construction phase. J -U -B will coordinate such meeting with the OWNER
and conduct. OWNER shall mail an informational flyer to property owners
prior to the meeting.
3.2 Preliminary Design
A. Alternative Alignments: J -U -B will refine the conceptual alignment
alternatives as generally shown on Exhibit 1. This will include the
following:
1. Each alternative will be reviewed for conformance with the master
plan. Aerial mapping from the Owner's 1998 Sewer Master Plan will
be utilized to evaluate alternatives for general routing and service
depth, in addition to field review, Ada County base mapping, and
input from the OWNER.
2. Trunk and interceptor sizing will be evaluated for service area
modifications, which differ from the 1998 Sewer Master Plan,
namely, areas serving the southeast corner of Ustick and Eagle
Roads via Ustick Interceptor.
3. J -U -B will identify where easements are needed for each
alternative and contact property owners. During this phase, it is
assumed that J -U -B will meet with property owners two (2) times,
to determine general concerns and feasibility of obtaining the
necessary easements.
4. Initial contact will be made to permitting agencies to determine
general design issues and constraints that may affect routing.
5. Initial screening of the alternatives will be performed with the
OWNER and opinions of cost developed for the selected
l
Revised Attachment "A"- Agreement for Civil Engineering Services
City of Meridian -South Slough Trunk Extension
Page 3
alternatives. Screening considerations are anticipated to include
construction cost, implementability, availability of easements,
permitting issues, etc.
b. J -U -B will meet with the OWNER and establish a preferred
alternative for final design.
3.3 Monument, Benchmark, and Right-of-way Research and Control
J -U -B shall research the Ada County Surveyor's records for survey monuments to
aid in establishing horizontal control for the preferred alternative. J -U -B's
previous horizontal control work completed for the OWNER, in the 1998 Sewer
Planning Project, and 1999-2000 Waterline Projects wilt be utilized to the
maximum extent feasible. The horizontal coordinate system will be translated to
a common point in the 1983 Ada County G.I.S. system. J -U -B will locate in the
field monuments of record that may be disrupted as a part of construction. J -U -B
shall reference these monuments on the Construction Plans provided to the
OWNER. In addition, J -U -B shall depict on the construction plans, other
monuments, or land corners that have adequate evidence of existing. Vertical
control shall be based on the 1988 NAVD datum elevation. Research wilt be
performed to generally identify rights -of -ways. J -U -B shall set temporary
benchmarks (T.B.M.$) and horizontal control points at 500 -foot intervals along the
alignment of the project required for proper construction control. TBM's and
horizontal control points shall be delineated on the final Construction Plans
provided to the OWNER. Stationing basis for Eagle Road crossings wilt reference
Idaho Transportation Department (ITD) roadway stationing.
3.4 Topographic Survev
J -U -B shall complete topographic surveys along the selected Trunk and Interceptor
routes. Limits of topographic survey are: 1) Generally, a 75 -foot wide strip of land
will be surveyed with additional site survey as needed at waterway crossings, and
boring locations. The survey shalt locate all relevant features necessary for a
proper design of the project. In particular, locating private domestic wells that
may represent regulatory a separation concern. At a minimum, these items shall
include topography features such as fences, utility poles, surfacing, culverts,
drainage structures, significant vegetation, drain flowlines and top of bank
elevations, sidewalks, curbs, gutters, driveways, utilities, edge of pavement, and
shall also include a search for monuments of record, physical survey of monuments
and property pins that are found.
3.5 Desi n
A. Design of Trunk and Interceptor: J -U -B shall be responsible for preparing
the design in conformance with OWNER's and local agencies' policies
including NMID and ACRD. J -U -B shall be responsible for design
considerations such as minimizing surface disturbance, optimizing service
depth of trunk sewer, constructability, minimizing impact to drains,
dewatering, traffic access, utility conflicts, and other items necessary for
Revised Attachment "A"- Agreement for Civit Engineering Services
City of Meridian -South Stough Trunk Extension
Page 4
proper construction of the project. Surface restoration requirements will
be identified on the drawings.
B. Eagle Road Crossings: Borings will be designed to route the Trunk and
Interceptor beneath Eagle Road, in accordance with Idaho Transportation
Department (ITD) utility permit requirements.
C. Drain Crossings: It is assumed that one (1) drain crossing will be required
and will be designed as an open trench crossing. It is assumed that a joint
permit U.S. Army Corps 404 and Idaho Department of Water Resources
(IDWR) permitting will be required. Permitting is provided under a
separate task. J -U -B will design crossings to conform to agency permitting
requirements and provide a high degree of constructability.
3.5 Topography and Design Drafting
J -U -B shall perform design drafting in AutoCAD 2000 that can be converted to be
compatible with the OWNER's current computer-aided drafting system (Version
14). The anticipated scale of the plan and profile drawings shall be 1" = 20'
horizontal and 1" = 2' vertical scale. All drawings will include Meridian Public
Works title blocks, City sewer department standard notes, vicinity maps, sheet
indexes, north arrows, and bar scales. The design drawings shall utilize the
OWNER's standard symbols and shall identify pipe size, type, slope, invert
elevations, ground surface elevations, surface repair required, boring details,
property lines, found monuments and property corners where there is sufficient
documentation of their existence, rights -of -ways, easement boundaries, street
names, elevation benchmarks, survey control, topographic features, significant
landscaping, irrigation facilities, utilities, pay limits, and any special details
necessary for a biddable product. The drafting shall be performed on a 22" x 34"
vellum, ANSI standard size "D" sheets.
3.6 Specifications and Contract Documents
Specifications and Contract Documents shall be in accordance with the 1999
Edition of the Idaho Standard Public Works Construction (ISPWC) format and
standard revisions thereof. J -U -B shall be responsible for preparing special
provisions necessary for the project and shalt prepare the contract documents on a
word processing system compatible with Microsoft Word, Windows 1998.
3.7 Plan Review
Upon 90% completion of the plans and specifications, J -U -B shall submit review
sets of plans to all affected utilities, NMID, ITD, and ACHD and two sets for the
OWNER'S final review and approval.
3.8 Final Revisions
J -U -B shall incorporate all appropriate revisions as suggested by the OWNER and
the utilities in the final set of plans and specifications.
Revised Attachment "A"- Agreement for Civil Engineering Services
City of Meridian -South Slough Trunk Extension
Page 5
3.9 Opinion of Probable Construction Cost
J -U -B shalt develop and issue to OWNER an opinion of probable construction cost
for the construction project and any bid alternatives.
SECTION 4 - SUBCONSULTANTS
4.1 Geotechnical Investigation and Borehole Locations
Services will be retained from Terracon to provide geotechnical services as
outlined on Terracon's attached proposal No. 62002206, herein refered as
Attachment "C". J -U -B will field survey borehole and monitoring well locations
for reference on the construction plans.
SECTION 5 - EASEMENTS, PERMITTING, &t AGENCY COORDINATION
5.1 Easements: Property Owner Meetings - Preferred Alternative
Where new easements are required for construction of the project, J -U -B shalt
meet individually with affected property owners to negotiate requirements and
develop easement provisions. For the purpose of estimating fees, five (5) separate
easements are assumed, each requiring four (4) separate meetings to finalize
negotiations. J -U -B's level of effort for completion of this Task is particularly
variable depending on the complexities of each negotiation.
5.2 Easement Appraisal, Descriptions and Exhibits
If an appraisal process is required to secure easements, J -U -B shall have the land
appraised by Idaho Land and Appraisal Company or other appraiser acceptable to
the OWNER. J -U -B shall also prepare the necessary easement legal descriptions
and exhibits in the OWNER's standard format for the OWNER to secure the
necessary right-of-way for construction. Title reports may be required on each
affected property. For the purpose of estimating fees, it is assumed that four (4)
properties will be affected.
5.3 Drainage/ Irrigation District Permitting
Permitting with Nampa -Meridian Irrigation District (NMID) is variable on the final
alignment of the project. It is assumed that one crossing license agreement will
be required, in addition to a license agreement to construct the Trunk along the
South Slough Drain. J -U -B will meet with NMID to determine design constraints,
and prepare the necessary license agreement applications, legal descriptions and
exhibits.
5.4 U.S. Army Corps of Env
ineers\Idaho Department Water Resources Permitting
An on-site meeting will be performed with USACE and IDWR to determine if a joint
404 permit is require for drain crossings. For the purpose of estimating scope of
services, one (1) joint 404 permit application is assumed. J -U -B will complete the
necessary application and exhibits. A wetland delineation or inventory study is not
included in this work, if required by USACE.
Revised Attachment "A"- Agreement for Civil Engineering Services
City of Meridian -South Slough Trunk Extension
Page 6
5.5 Agency and Utility Coordination, Research, and Permitting
A. J -U -B shall coordinate alignments with ACHD and ITD to establish
acceptable corridors. J -U -B shall prepare the necessary ITD Utility
Crossing permits to construct the bored undercrossing of Eagle Road that
will be required for the Trunk and Interceptor. Coordination with ACHD
and ITD is anticipated to include: 1) Determining if any road or structure
improvements are anticipated in the foreseeable planning period.
2) Obtaining pertinent design requirements and material specifications for
proposed improvements. 3) Obtaining record drawings of improvements in
the project vicinity. 4) Identifying approval time required to complete the
permitting process. J -U -B will submit construction plans to ACHD and ITD
for approval.
B. J -U -B shall contact and receive utility information from gas, power,
telephone, storm drainage, cable T.V., street lighting, traffic signals,
irrigation, and other utilities that may be affected by the proposed
construction. Utilities depicted on drawings as a result of this task will not
be verified. Utility location must be verified during project construction.
D. Coordination and the submittal of final construction plans and specifications to
the Idaho Division of Environmental Quality, shall be performed by the J -U -B.
SECTION 6 - BID AND AWARD SERVICES
6.1 Bidding Publishinig and Administration
J -U -B will provide 25 sets of the contract documents required for bidding
purposes. Plans and contract documents will be distributed through J -U -B's Boise
office. J -U -B will provide bid administration services to coordinate the Bid process
with the OWNER, prepare addenda when necessary during the Bid process to
clarify bidding requirements, issue addenda, and assist in answering bidders'
questions. Manholes may be field staked during the bidding process, for general
bidder reference.
6.2 Prebid Meeting
J -U -B will attend and administer a prebid meeting with potential bidders and the
OWNER. A written meeting summary shall be developed by the J -U -B, for possible
incorporation into addenda.
6.3 Bid Opening and Award
J -U -B will conduct the bid opening, review bids, prepare a bid abstract, provide
recommendation for contract award to OWNER, and prepare necessary contract
documents to award the project.
Revised Attachment "A"- Agreement for Civil Engineering Services
City of Meridian -South Slough Trunk Extension
Page 7
SECTION 7 - CONSTRUCTION SERVICES
7.1 Preconstruction Conference
J -U -B will arrange and conduct a pre -construction conference for the project with
the contractor, OWNER, ACHD, and affected utilities.
7.2 Construction Staking
The J -U -B shall provide one (1) set of construction control stakes in accordance
with the approved plans that allow the contractor to construct the sewer main.
The following stakes will be provided:
A. Manholes: Three (3) stakes per each manhole consisting of one (1)
centerline stake and two (2) offset stakes. Each stake will be marked with
the cut/fill to the manhole invert.
B. Pipeline: Stake at 100 -foot stations beginning at the manholes. At each
station, three stakes shall be provided consisting of one (1) pipe centerline
stake and two (2) stakes at 30 -foot offsets. Each stake shall be marked
with the cut/fill to the pipe invert. A series of three (3) stakes will also be
provided 50 feet forward and 50 feet back of each manhole.
7.3 Construction Administration
J -U -B will assist the OWNER as requested with the applicable payment requests,
review of construction permits, resolution and negotiation of change orders,
issuance of substantial completion, perform a final walk-through and other
contract close-out procedures.
SECTION 8 - FEE SCHEDULE
Basis of Fee and Billing Schedule
The OWNER shall pay J -U -B for its services and reimbursable expenses as follows:
• Project Meetings
Item 3.1, on a time and materials basis with an estimated budget of .................... $3,257
• Preliminary Design
Items 3.2 on a time and material basis with an estimated budget of ..................... $8,735
• Survey and Final Design
Items 3.3 through 3.9, on a lump sum basis with a cost of ................................$45,358
• Subconsultants - Geotechnical and Related Field Work
Item 4.1, on a time and materials basis, with an estimated budget ...................... $8,287
i
Revised Attachment "A"- Agreement for Civil Engineering Services
City of Meridian -South Stough Trunk Extension
Page 8
• Easements, Permitting, and Agency Coordination
Items 5.1 through 5.5, on a time and materials basis, with an estimated budget .....$32,330
• Bid and Award Services
Items 6.1 through 6.3, on a time and materials basis, with an estimated budget ...... $5,522
• Construction Services
Items 7.1 through 7.3, on a time and materials basis, with an estimated budget ..... $15,488
The basis for calculation of fees is presented in Attachment 'B"
F:\users\phk\proposal\meridian south slough attacha.doc
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