HomeMy WebLinkAboutAeration & Pumping Facilities Change Order No. 1MERIDIAN CITY COUNCIL MEETING: JULY 28, 1998
APPLICANT: ITEM NUMBER: 5
REQUEST: CHANGE ORDER NO.1 — AERATION & PUMPING FACILITIES
AGENCY COMMENTS
CITY CLERK:
CITY ENGINEER:
CITY PLANNING DIRECTOR:
CITY ATTORNEY:
CITY POLICE DEPT:
CITY FIRE DEPT:
CITY BUILDING DEPT:
MERIDIAN SCHOOL DISTRICT:
MERIDIAN POST OFFICE:
ADA COUNTY HIGHWAY DISTRICT:
ADA COUNTY STREET NAME COMMITTEE:
CENTRAL DISTRICT HEALTH:
NAMPA MERIDIAN IRRIGATION:
SETTLERS IRRIGATION:
IDAHO POWER:
US WEST:
INTERMOUNTAIN GAS:
BUREAU OF RECLAMATION:
OTHER:
SEE ATTACHED INFORMATION
All Materials presented at public meetings shall become property of the City of Meridian.
CHANGE ORDER
PROJECT: Aeration and Pumpinq Facilities
OWNER: City of Meridian. Idaho
NAME & ADDRESS: City of Meridian
200 East Carlton, Suite 100
Meridian, Idaho 83642
CONTRACTOR: Turnkev. Inc.
� r
ter` a'
DATE: June 19. 1998
PROJECT NO.: 197025
CONTRACT FOR: Aeration and Pumping Facilities
ENGINEER: Keller Associates, Inc.
You are directed to make the following changes in the Contract Documents.
Description: Emergency work as a result of the existing aeration basin effluent trough
collapse.
Purpose of Change Order: Reroute aeration basin effluent flow and cleanup.
Attachments: (See Attached)
RECEIVED
J U L 2 0 1998
MERIDIAN
CITY ENGINEER
Change Order
(Rev 4/89)
CHANGE IN CONTRACT PRICE:
Original Contract Price:
$1,443.959.00
Previous Change Orders No.
to No.
$ 0
Contract Price prior to this
Change Order
$1,443,959.00
Net (Increase/Decrease) of this
Change Order
$ 12.405.23
Contract Price with all approved
Change Orders
$1.456.364.23
CHANGE IN CONTRACT TIME:
Original Contract Time: 270 calendar days
Net change from previous
Change Orders 0
Contract Time prior to this
Change Order 270 calendar days
Net (Increase/Decrease) of this
Change Order 3 calendar days
Contract Time with all approved
Change Orders 273 calendar days
RECOMMENDED: ENGINEER
APPROVED: OWNER
APPROVED: E974ONTRACTOR
Change Order
(Rev 4/89)
TURN -KEY -INC. * GBneral.Contraclors
* Construction -Managers
June 15, 1998
Keller & Assoc. Inc.
545 Benjamin Lane
Suite 185
Boise, Idaho 83704
Attention: Dennis Suihkonen
Subject: Emergency Work Claim
Dear Dennis:
J: �',; U 1993
Fc1���ci o.nber
Filing category
Tum -Key, Inc, is in receipt of your letter dated June 5, 1998 and will accept your offer of $12,405.23 but
would ask that the materials used to repair the wall remain the property of Turn -Key, Inc. and we will try to
get some salvage value to offset the costs not covered by the city.
Since Tum -Key, Inc. has been out their money for some time we have attached a copy of our invoice and
hope you can expedite our payment.
Sine ly,
Gv�
Dave C. Erlebach
DCE/tb
OREGON OFFICE IDAHO OFFICE
1551 N.W. 9th Street, Ontario, OR 97914 1169 Edgemont Rd., Emmett, ID 83716
Ph. 541-889-88a5 FAX: 541-889-7755 _ PH. 208-365-1526 FAX: 208-365-1527
Oregon Uc. 0 101471 0 Idaho P.U. 0 11414 -AAA -1-2.3 0 Nevada Lk. M 0038009 A
KELLER
ASSOCIATES, INC.
June 5, 1998
Mr. Dave Erlebach
Turnkey Inc.
1551 NW 9th Street
Ontario, Oregon 97914
Re: City of Meridian Emergency Work Claim
Dear Dave:
In response to your letter of April 15, 1998 regarding the emergency work performed
during the week of March 2, 1998. There are a number of statements in your letter that I
do not concur with.
• We did agree on covering the costs associated with the trough wall collapse- but
that did not include work otherwise required by contract. We did not agree that
the trough wall collapse resulted in the need to support the west basins wall as that
was required by contract prior to the beginning of construction.
• There was no intent to deliberately mislead Turnkey, only to complete the work as
expeditiously as possible so as to avoid plant permit violations. The wall support
measures proposed by Keller were those that were prudent and necessary, in the
opinion of our structural engineer, so as not to risk potential damage or worker
injury due to lack of support of the west wall during construction.
• During the reconstruction conference it was discussed that the trough elbow
braces would partially counteract some water load but not nearly the full load.
This was reinforced in discussions at subsequent project meetings. We reiterated
that the west basins wall had potential for failure and required support beyond the
elbow braces when the excavated material was removed.
Regardless of the above events, it was Turnkey's responsibility to support the west basins
wall as required per the plans and in a manner that would not risk potential property
damage, or risk of worker injury. We can debate this issue ad infinitum on the degree of
structural support required and whether the wall cracking and damage was from existing
water pressure or impact forces. As a minimum Turnkey should of incorporated the
services of a structural engineer and support system in your bid so as not to risk potential
damage and injury.
A COMPANY OF PROFESSIONAL ENGINEERS AND SCIENTISTS
KELLER ASSOCIATES, INC. 545 BENJAMIN LANE SUITE 185 BOISE, IDAHO 83704 / (208) 375-1992
98-698/195023 dg 060598
Mr. Dave Erlebach
Turnkey Inc.
Page 2
June 4, 1998
I have reviewed this matter in detail with the City and the responsibility to adequately
support the west basins wall was yours. In reality, considerable additional costs have
resulted beyond the initial emergency work which in part may have resulted because the
west basin wall was not adequately supported.
In conclusion, the City of Meridian is willing to "split the difference" with you on the
remaining $14,412.71 in emergency costs for support of the west basins wall. The
allowable net emergency change order amount would therefore be $5,198.87 plus
$7,206.36 or a total of $12,405.23. I will prepare a change order in that amount shortly.
Also, please provide additional costs and credits for revised wall anchoring and crack
sealing measures when available.
Sincerely,
KELLER.AS-SOCIATES, INC.
Dennis Suihkonen, P.E.
cc: John Shawcroft, Brad Watson, Gary Smith
City of Meridian
98-(99!195021 dg O60598 k
Apr 16-98 02:16P TURN[' Y CONSTRUCTION
P.02
is TURN -KEY INC*General Contractors
i . *Construction Managers
April 15, 1998
Keller K Assoc. Inc.
545 Benjamin Lane
Suite 185
Boise. Idaho 83704
Attn: Dennis Suihkonen
Re: Costs For Emergency Work — Meridian WWTP
Dear Dennis:
Turn -Key, Inc. received your letter which denied most of our payment application for the emergency work
perfonned at the Meridian WWTP. The denial leaves us both concerned and perplexed.
If you recall, Turn -Key, Inc. discussed the cost of the emergency work with Keller & Associates Inc. and
the City of Meridian before the work began and again daring the performance of the work. At that -time, it
was made very clear to all involved that the City of Meridian would cover the costs. Everyone agreed that
the structural damage to the west wall of the basin was unforseeably caused by the weight of the launder
wall falling- a►ut not Turn-Kev, Inc.'s negligence. Accordingly, Turn-Kev, Inc. relied upon this
understanding and proceeded with the work in an expeditious fashion. Therefore, now that the work is
complete and Turn -Key, Inc. has incurred all the cost, we do not understand the change in position.
On the surface, it appears that your intent was to mislead Tum -Key, Inc, so that we would complete the
work without hesitation. In retrospect, Turn -Key, Inc. would have handled the situation completely
different. Had we known that the City of Meridian was going to spend our money for the fix, Tutu -Key,
Inc. would have taken a more active roll in the design of tine repair.
In the pre -construction meeting, Turn -Key, Inc. went over its proposed procedure to support both the
launder floor and the west wait. At that time, everyone involved felt Turn-Kev, Inc.'s approach would be
adequate. Therefore, Turn -Key, Inc. proceeded accordingly. The supports were doing- great until the wall
received structural damage from the launder wall falling. Therefore, Turn -Key, Inc- is not willing to accept
the remaining $14,412.71 of costs.
Turn-Kcy, Inc. did not have in our bid $19K to support this wall by air freighting tumbuckles, cables,
beams etc. Turn -Key, Inc. spent our budget in fabing the brackets that originally supported the wall.
I lnder the circumstances, it is unreasonable for the City of Meridian to make Turn -Key, Inc. responsible for
Ihcse additional costs. Since 'rum -Key, Inc- has 19K of additional costs that have already been expensed,
we need to be reimbursed for these costs as soon as possible.
Your cooperation in resolving this matter would be appreciated.
Jin`?7 ly•
Dave C. Erlcbach
LK'l iitb
OREGON OFFICE IDAHO OFFICE
1551 N.W. 9th Sir". Ontario, OR 97914 1189 Edgemont Rd., Ew"tt, ID 133716
Ph. 5414889-8885 FAX: 5.41-889-7755 PH. 208-36S-1526 FAX: 206-365-1627
Or690n Lac. a 101171 0 Idaho P U. 11104 -AAA -1-2-3 a Nevada tic. 4 0038009 A
_KELLER
ASSOCIATES, INC.
April 6, 1998
Turnkey Inc.
1066 SW 6th Avenue
Ontario, Oregon 97914
Subject: City of Meridian Emergency Work
Dear Dave:
We have reviewed your request for compensation as a result of the collapse of the aeration
basins exterior trough wall. The cantilevered trough wall was supported underneath by
Turnkey as required, however, inadequate rebar and poor placement of rebar contributed
to the collapse of the exterior wall. Although we support the resulting emergency work
costs associated with collapse of the exterior trough wall; costs for support and tieback of
the west wall for both basins are not considered allowable. Support of the west basins
wall was required by note 3 on Sheet 7 and additional note on Sheet 8 under the original
contract. This was discussed at the preconstruction meeting.
We have checked off the additional costs we feel are allowable as related to the emergency
bypass and associated work which are attached. The allowable costs cover the following
work:
• Labor and equipment costs on March 1 to construct the 21 -inch PVC bypass
line
• A -Core and boom truck rental costs on March 1 and March 2 to core the holes
in the aeration basins south wall and center dividing wall, and splitter structure
wall
• Half day of labor costs on March 2 to assist in coring of the aeration basins
center dividing wall and cleanup. The remaining half day appeared to be work
related to support of the west wall
• Labor on March 6 to construct the 12 inch high wood ledge to prevent foam
overflow from the basins spilling onto work below
A COMPANY OF PROFESSIONAL ENGINEERS AND SCIENTISTS
KELLER ASSOCIATES, INC. 545 BENJAMIN LANE SUITE 185 BOISE, IDAHO 83704 / (208) 375-1992
Turnkey Inc.
April 6, 1998
Page 2
• Warrington Inc. expenses, except for 4 hours of loader time required to place
the aeration basins subgrade gravel which was required under the original
contract.
The above costs including 15 % overhead and profit total $ 5,198.87. We will process
and recommend a change order for that amount to the City shortly. We would like to
thank you for your immediate response and assistance in resolving this emergency
situation. If you have any questions or comments please contact me.
Si►tcer ly,
KELLER ASSOCIATES, INC.
Dennis M. Suihkonen, P.E.
cc: John Shawcroft, Brad Watson, Gary Smith
City of Meridian
Xref 197025-2
TURN -KEY, INC.
March 23, 1998
Keller & Assoc. Inc.
545 Benjamin Lane
Suite 185
Boise, Idaho 83704
Attention: Dennis Suihkonen
Subject: Emergency Repair Costs for Existing Wall Failure
* General Contractors
Construction Managers
Fill= r�.�t����•,_._-----_
Dear Dennis:
Please find the attached invoices for additional work required due to the launder wall failure. Tum -Key,
Inc. has not included any costs for work required under our original bid to remove the launder. If you have
any question please do not hesitate contacting our office at (541) 889-8885.
Sincerely,
Dave C. Erlebach
DCE/tb
OREGON OFFICE IDAHO OFFICE
1066 S.W. 6th Ave., Ontario, OR 97914 1189 Edgemont Rd., Emmett. ID 83716
Ph. 503-889-8885 FAX: 503-889-7755 Ph. 208-365-1526 FAX: 208-365-1527
Meridian Wastewater Treatment Plant
Emergency Repairs
Description
Date
Unt Cnt Units
$ / Unit
Total
Labor:
Barkley, Crawford
3/2/98
4.0 hours
30.47
121.88
Barkley, Crawford
3/3/98
6.5 hours
30.47
198.06
Edebach, Dave
3/2/98
1," hours
30.47
304.70
Edebach, Dave
3/3/98
10.0 hours
30.47
304.70
Lee, Tom3/1/9
4.0 hours
30.47. 121.88
Lee, Tom
3/3/98
2.0 hours
30.47
60.94
McClure, Danny
3/2/98
5' 18 8 hours
30.47
304.70
McClure, Danny
3/3/98
13.5 hours
30.47
411.35
Nichols, Steve
3/3/98
7.0 hours
30.47
213.29
Orris, Richard
3/2/98
t7' 4" hours
30.4.7
304.70
Ostolasa, Al
3/1/9
4.0 hours
30.47
121.88
Rogers, Mike
3/3/98
6.5 hours
30.47
198.06
Spoor, Jake
3/3/98
5.0 hours
30.47
152.35
Yingling, Don
3/3/98
7.0 hours
30.47
213.29
Young, Benji
3/2/98
5 1&8- hours
30.47
304.70
Young, Benji
3/3/981
13.0 hours
30.47
396.11
Young, Benji
3/6/98
8.0 hours
30.47
243.76
3/3/981
13.0 hours
30.47
396.11
I
Labor Total
143.5
$ 4,372.45
Materials:
Pacific Water Works
21" diameter pipe
3/1/98
Invoice # 2223778
559.00
Grout
Pacific Steel
1 1/2 diameter - 4x4 angle - cinch anchors
3/2/98
Invoice #21-136381
200.04
All thread, nuts, & washers
Invoice # 21-136011
28.21
Boise Rigging3/2/98
Invoice # 69156
3,299.73
McClures 5 1xL
3/2/98
Invoice # 80122
619.42
H h s
3/3/98
Invoice # 80123
2,800.86
Lumberman's Building Center
3/3/981
Invoice # 820357
130.60
Materials Total
K 1
$ 7,637.86
X300
✓ /n,
J
Equipment:
Tum -Key, Inc.
Service Truck
3/208 65 $/day
65.00
3/3/98 65 $/day
65.00
ISE, Inc.
Boom Truck
3/2/98 Invoice # 2791 , p
Tates Rental - Compressor & Air Breaker
3/3/98 Contract # 549279
7,34
Equipment Total
Subcontractors:
Warrington Construction
3/1/98 Invoice # 1418 3,4
4;�eg;g4
A -Core �Q S W
3/1/98 J T # 39902 Invoice # 19272
375.00
►;
3/2/98 J T # 39903 Invoice # 19273
650.00
3/3/98 J T # 39905 Invoice # 19271
562.00
✓ b
tkt53/3/98 J T # 39859 Invoice # 19270
645.00
Subcontractors Total$
3,741.84
Subtotal
Profit and Overhead
Grand Total Additional Emergency Work
$ 17,053.55
15% 2,558.03
$ 19,611.58
Toga./ b1lo jv ¢520. 7(-
/S 90 or -!1 P 678, //
To -�a / .508-67
EM
i.
VVARRTNGTON CONSTTtUCTIOlaf CORP.
Turn -Key, Inc.
225 S' V Ist Avenue
Suite 2
moo, OR 97914
Manch 19, 1998
Project: , Meridian Sew+cr'Trcatmemt Plant
Invoice 1418
Changc Order Due to Wail Faking Down
March 1, 1998
HelPed lay 21" bypass_line_
2 men X S38.13 X S hours
Equipment rental S381.30
Pick up
892 John Dem -Hoc 2.5 hours X S75.00 per hour 20.00
6 bags of speed crete S 26.00 each 187.50
156.00
Mich 2, 1998
• Down time, finished pumping out sewer from basin, helped city
crew move pumps.
2 men X 6 hours X 25.42 305.04
March 3, 1998
Haul sewer sludge from bottom of basin, set beams
892=ofmDeere Bac P b `z 9 ��. �` -260:99
kfioc X 2 hours X S 100.00 per hour 200.00
Total Change Order Number One
e+
■
1145 LUCKY LANE ONTARIO, OREGON 97914 PHONE: (541) 889-9393
OREGON LIC 9 0 10 1184 IDAHO PU# 11590 - AAA - 4 . FAX: (541) 889 9300
of Boise, Inc. INVOICE
f.:A CONCRETE SAWING -'CORE DRILLING • DEMOLITION
y JOINT SEALING • CRACK ROUTING • EPDXY INJECTION NO. 19273
6531 Business Way • Boise. Idaho 83705 Page: 1
Boise (208) 3840500 • ToU Free (800) 356-9349 • Fax (208) 384.1942
Ticket A 39903
Date of Work: 03/-02/98
8 TURN KEY. INC
I 225 S.W. 1ST AVE. SUITE 2
L ONTARIO, OR 97914
L
J MERIDIAN WASTE PLANT
0
B
P0# 98-01 MER
VOICE GATE '' INVOICE N0. CUSTOMER NO. _ PAYMENT TERMS CONTRACT NO.
O.
ten -
1.00
EA
18" DIA. X 12" DEEP
.00
.00
HOLE IN C/C WALL
1.00
EA
6' X 4" IN C/C WALL
.00
.00
3.00
EA
STANDBY N/C
.00
.00
1.00
HR
TRAVEL TIME
.00
.00
1-00
EA
TOTAL
650.00
650.00 ✓
THANK YOU FOR YOUR BUSINESS!
A FINANCE CHARGE of 1.5% PER MONTH (A P.R 18%) WILL BE CHARGED ON INVOICES
UNPAID 30 DAYS FROM BILLING DATE IN EVENT OF DEFAULT OF PAYMENT. BUYER
AGREES TO PAY COLLECTION COSTS, LIEN FEES AND REASONABLE ATTORNEY FEES.
LIEN MAY BE FILED 70 DAYS FROM INVOICE DATE IF UNPAID
(WE DO NOT ASSUME RESPONSIBILITY FOR DAMAGE CAUSED BY CUTTING BURIED PIPE, CONDUIT, VOIDS, WOOD AND STEEL BEAMS.)
Ta x a h 1 R Nnn-Tr v. h 1„ I, i -- r _.. r,, r� 1 n..,-,
t
Of BO/Se, Inc. A a* I
INVOICE
CONCRETE SAWING • CORE DRILLING • DEMOLITION
JOINT SEALING • CRACK ROUTING • EPDXY INJECTION N�• L9 2 7 2
6531 Buslneaa Way • 1301M Idaho 83705 Page:
Bolsa (208) 384-0500 • Toll Free (800) 356-9349 • Fax (208) 384-1942 1
Ticket # 39902
Date of Work: 03/01/98
I
B TURN KEY, INC
I 225 S.W. 1ST AVE, SUITE 2
L ONTARIO, OR 97914
L
NVOICE DATE INVOICE N0. CUST01dE13 N0.
03/10/98 19272 1893
Ouentf Vv
J MERIDIAN WASTE PLANT
0
B
NET 30 -DAYS
P0#
Oper: S. WA-LKER
D E S C R
1.00
EA
24" DIA. 12" THICK HOLE
IN C/C WALL
.'00
.00
1.00
EA
24" DIA. X 6" THICK
HOLE IN C/C WALL
.00
.00
1.00
HR
WATER/POWER OFF OF TRUCK
.00
.00
1.00
HR
TRAVEL TIME
I.50
.00
.00
HR
STANDBY
.00
.00
1.00
EA
TOTAL
375.00
✓
THANK YOU FOR YOUR BUSINESSI
375.00
A FINANCE CHARGE of 1.5% PER MONTH (kp.FL 19%) WILL BE CHARGED ON INVOICES
UNPAID 30 DAYS FROM BILLING DATE IN EVENT OF DEFAULT OF PAYMENT, BUYER
AGREES TO PAY COLLECTION COSTS, LIEN FEES AND REASONABLE ATTORNEY FEES.
INVOICELIEN MAY BE FILED 70 DAYS FROM UNPAID
(WE DO NOT ASSUME RESPONSIBILITY FOR DAMAGE CAUSED BY CUTTING BURIED PIPE, CONDUIT, VOIDS, WOOD ANO STEEL BEAMS.)
Taxable Non-Taxabi� �.wt�� T T.,r.l n
viszrroution urou
....taking -care of the world's water.
BOISE
U.S. FILTER / PACIFIC WATER
WORKS SUPPLY CO., INC.
MERIDIAN ID 83642
208/888-5656
Branch Account Salesperson Invoice Date Invoice Number
006 237100 KEN SCHNEIDER 3/04/98 2223778
Remit to:
U.S. Filter Di#tribution Group
INVOICE
Puyallup,lWA4
98371-
II�I��I���IIJ�����II�I��I��I�II���I�I�I��I�I��J�I�I�1��1��11 Shipped to:
CUSTOMER PICK-UP
TURN -KEY INC 01/021
225 SW IST AVE STE 2
ONTARIO OR 97914-2755
0237
s
Total Amount Due
945.86
Return.Top Portion With Pavment For Faster -Credit Thank You For The Opportunity To serve You.
i We ADDn -late-Yournnomnt nav►»anl
Date Ordered
Date Shipped
Customer PO No.
Job Name
Job No,
ill of LadingShipped
Via
Order Number
3/02/98
3/03/98
SEE BELOW
AfMATION & PUMP
010
WILL CALL
2223778
Product Code
Description
Otmdty Shi
p rd
Price
Per
Amount
CUSTOMER PO# -MERIDIAN WWTP
FHRSC06
6 ADS DRAIN SPLIT CPLG
3
3
1.94000
EA
5.82
PHRP06X100
6 X 10-0' ADS PERF DRAIN PIPE-
300
300
1.12000
FT
336.00
PSPAAG21
21 PERMALOC AA STORM PVC PIPE
52
52
10.75000
FT
✓ 559.00
•
GE
M �
EO
0 X99
G.
Terms
Subtotal
Freight Delivery Handling Restock Misc
NET 30
900.82
Tax
Invoice Total
45.04
945.86
**" THANK YOU FOR YOUR BUSINESS ****
NEXT MONTH END CLOSE WILL BE MARCH 31, 1998
KEN SCHNEIDER 208/888-5656
BOISE
Q.S. ?ILTER / PACIFIC_rNWATER ■ iS}�-j{-�,�+i��GFOMQ
ORRS SUPPLY CO.. '.?JC. ]j`jj'��-11L1� _ -
Please pay this amount 1
ISE, Inc.
Internatlonal Supply & Equipment
3800 E. Flamingo Ave.
Nampa, Idaho 83687
Phone (208) 465-5562 FAX (208) 888-5217
TO Tunn Key, Inc.
225 SW 14t Ave. , Suite 2
On.tan..io, OR •97914
2791
. -- - - -- _ -Please Puy %rom tFiis invoice
03102/98
03103198 I.S.E., Inc.
Equipment Ren.ta.t
Ne.t 10 Da s Faom Inv/Da
Unit #2922 - 1995 Foad LNT9000
I
Sen.iat #1FDZW90S2SVA11904
With 25 Ton Man.i..tex C Lane
Sen.i.at #22922
03/02/98 1 Day
i
500.00
500J-00 ✓
03103198 wall 1 Dag
500.00
500.;00
/j
i
-_-
Sub-to.tat:
i
i
1000100
I
Idaho State Tax 5%
,.i
�"'
i
0
I
To.ta.L Amount Due:
7050-00
✓
�a
RECFIVLU
MAR 13 1998
i
. -- - - -- _ -Please Puy %rom tFiis invoice