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HomeMy WebLinkAbout2017-07-18Meridian City Council July 18, 2017 A meeting of the Meridian City Council was called to order at 6:00 p.m., Tuesday, July 18, 2017, by Mayor Tammy de Weerd. Members Present: Mayor Tammy de Weerd, Keith Bird, Genesis Milam, Ty Palmer, Luke Cavener and Anne Little Roberts. Members Absent: Joe Borton. Others Present: Bill Nary, C.Jay Coles, Jaycee Holman, Caleb Hood, Bill Parsons, Kyle Radek, Jeff Lavey, Mark Niemeyer, Dale Bolthouse, Mike Barton and Dean Willis. Item 1: Roll-call Attendance: Roll call. X__ Anne Little Roberts _ _ _Joe Borton X__ Ty Palmer X__ Keith Bird __X___Genesis Milam __X__ Lucas Cavener __X Mayor Tammy de Weerd De Weerd: I will go ahead and start tonight's meeting at -- first of all, I thank you all for being here. For the record it is Tuesday, July 18th. It's 6:00 p.m. I will start with roll call attendance, Mr. Clerk. Item 2: Pledge of Allegiance De Weerd: Thank you. Item 2 is the Pledge of Allegiance. If you will all rise and join us in the pledge to our flag. (Pledge of Allegiance recited.) Item 3: Community Invocation by Rod Enos, Southside Christian Center De Weerd: Item 3 is our Community Invocation. Tonight we will be led by Pastor Rod Enos with Southside Christian Center. Thank you so much for joining us. If you will all join us in the community invocation or take this as an opportunity for a moment of reflection. Enos: Thank you. Father God, we thank you for just the many blessings that you have brought to our city and our community and we thank you for these men and women who have dedicated their lives to serve this community and to make Meridian a better place. So, thank you for the great blessing of prosperity that we all share in just so many ways and, Father, we just ask, Lord, your continued blessing over our city and over every family and every individual, but we pray specifically, Lord, for our Meridian City Council July 18, 2017 Page 2 of 42 first responders, for just special protection over them. Lord, tonight we pray, Lord, for just your wisdom be upon these men and women as they make decisions in regard to our city. I pray, Lord, that they be guided by your Holy Spirit, that they would do it with justice and with righteousness, that every decision will be fo r the benefit of all and, Lord, we just pray your blessing and your continued grace over us in Jesus' name, amen. Item 4: Adoption of the Agenda De Weerd: Thank you so much for joining us. Item No. 4 is adoption of the agenda. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: Okay. On the agenda Under 10 -A the ordinance number is 17-1739 and Item 10-B is ordinance 17-1740. With that I move we approved the agenda as published and Mayor to sign and Clerk to attest. Palmer: Second. De Weerd: I have a motion and a second to approve the agenda as presented. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: FIVE AYES. ONE ABSENT. Item 5: Future Meeting Topics – Public Forum (Up to 30 Minutes Maximum) De Weerd: Okay. There were no sign-ups under five. Item 6: Consent Agenda A. St. Ignatius Catholic School Pedestrian Pathway Easement B. Bridgetower Subdivision Crossing #15 Sewer and Water Main Easement C. Model Home Furnishings Water Main Easement No. 1 D. Model Home Furnishings Water Main Easement No. 2 Meridian City Council July 18, 2017 Page 3 of 42 E. Maverik on Main Release of Easement No. 1 F. REVISED Findings of Fact, Conclusions of Law, Decision and Order for Caven Ridge Estates (H-2017-0020) by New Cavanaugh, LLC Located South of E. Victory Road and East of S. Meridian Road G. Findings of Fact, Conclusions of Law, Decision and Order for Nursery Subdivision (H-2017-0048) by JLJ, Inc., Located 570 S. Linder Road H. Final Order for Tree Farm Subdivision No. 2 (H-2017-0085) by M3 Companies, LLC Located North of Chinden Boulevard, South of the Phyllis Canal and Approximately a 1/2 Mile East of N. Black Cat Road I. Approval of Task Order 10044.M Materials Te sting, Inc. (MTI) for the “WRRF HADWORKS CAPACITY EXPANSION – SPECIAL INSPECTIONS” project for a Not-To-Exceed amount of $129,967.00 J. Approval of Change Order No. 1 to Task Order 10577.a to Civil Survey Consultants, Inc. for the “WATER & SEWER REPLACEMENT – PINE AVE. MERIDIAN TO LOCUST GROVE DESIGN” project for a Not-To-Exceed amount of $45,939.00 K. Approval of Change Order No. 2 to Task Order 10701.a to CH2M Engineers, Inc. for the “SCADA TECHNICAL SUPPORT FY17” project for a Not-ToExceed amount of $25,000.00. L. Approval for Finance to Pay Vendor Payments of $1,763,736.35. M. Final Plat for Paramount Director Subdivision No. 1 (H-2017- 0090) by Brighton Investments, LLC Located Southwest Corner of N. Meridian Road and W. Chinden Boulevard N. Final Plat for Howry Lane Subdivision No. 3 (H-2017-0086) by M3 Acquisitions, LLC Located 5220 S. Howry Lane Meridian City Council July 18, 2017 Page 4 of 42 O. Final Plat for Brinegar Prairie No. 2 (H-2017-0094) by Challenger Development, LLC Located 2220 N. Ten Mile Road P. Final Plat for Whiteacre Subdivision No. 3 (H-2017-0092) by Whiteacre Development Corp Located West Side of N. Meridian Road, Between W. Ashton Drive and W. Lava Falls Drive Q. Development Agreement for Caven Ridge Estates East Subdivision (H-2017-0020) with New Cavanaugh, LLC Located South of E. Victory Road and East of S. Meridian Road , in the northwest 1/4 of Section 30, Township 3 North, Range 1 East R. Development Agreement for Geddes Subdivision (H-2017- 0041) with Robert Campbell (owner) and Schultz Development, LLC Located off the Southeast Corner of N. Black Cat Road and W. Ustick Road and W. Ustick Road in the NW 1/4 of Section 3, Township 3N., Range 1W. (Parcel #S1203223480). S. Development Agreement for Preakness Subdivision (H-2017- 0057) with T & M Holdings LLC located at 1155 W. Victory Road, in the NW 1/4 of Section 25, Township 3 North, Range West T. Fourth Addendum to Development Agreement for Paramount Director (MDA-H-2017-0064) with Brighton Investments, LLC for a parcel of land located in Section 25, T, 4N., R1W., B.M.,Ada County, and described in Exhibit A U. Development Agreement-Paramount Director (H-2017-0064) with Brighton Investments, LLC for a parcel of land being a portion of the NE 1/4 of Section 25, Township 4 North, Range 1 West V. License Agreement Between the Nampa-Meridian Irrigation District and the City of Meridian Regarding the Five Mile Creek Pathway, Segment H2 from Badley to Fairview De Weerd: Item 6 is our Consent Agenda. Meridian City Council July 18, 2017 Page 5 of 42 Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we approve the Consent Agenda as published and for the Mayor to sign and the Clerk to attest. Cavener: Second. De Weerd: I have a motion and a second to approve the Consent Agenda. Mr. Clerk, will you call roll. Roll call: Bird, yea; Borton, absent; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: FIVE AYES. ONE ABSENT. Item 7: Items Moved From the Consent Agenda None De Weerd: There were no items moved from the Consent Agenda. Item 8: Action Items A. Public Hearing Continued from July 5, 2017 for Healthy Living Condominiums (H-2017-0075) by The Boise Family YMCA Located 5175 S. Howry Lane 1. Request: Short Plat Approval to Condominiumize a Structure to Accommodate Separate Ownership for YMCA and St. Luke's De Weerd: So, we will move into our Action Items. Item 8 -A is a public hearing continued from July 5th on H-2017-0075. I will turn this over to Bill, while opening the public hearing. Parsons: Thank you, Madam Mayor, Members of the Counc il. Before I get into tonight's presentation I did confer with the City Attorney and -- try that again. I did confer with the city attorney today at our Council prep meeting and he did indicate Meridian City Council July 18, 2017 Page 6 of 42 you could open up both Items A and B and hear them all as a -- it's the same property owner and same applicant and we can -- because they are both related to one another, so it may be simpler to open up both, but in your motions tonight that you would just -- De Weerd: Separate them out. Parsons: -- act on each one of those, so -- B. Public Hearing Continued from July 5, 2017 for Healthy Living Subdivision (H-2017-0076) by The Boise Family YMCA Located 5175 S. Howry Lane 1. Request: Short Plat Approval Consisting of Two (2) Building Lots and One (1) Other Lot for a City Park on 17.48 Acres of Land in the C-N (Neighborhood Business) Zoning District De Weerd: Okay. I will open, then, the public hearing on Item 8 -B as well on H- 2017-0076. Parsons: Thank you. I appreciate that. De Weerd: Thank you. Parsons: So, tonight -- this evening we do have two short plats in front of you this evening. Both of them are labeled as Healthy Living. One is a condominium plat and the other is a short plat or a subdivision of the land. The current property -- zoning of the property is zoned C-N and it's located at 5175 South Howry Lane. Some history on this property. It was annexed -- some of it was annexed in 2014 and the majority of the site was an annexed in 2015 and with the annexation of the entire property there were development agreements that were required and are in place that govern the development of this site. The city Planning Division has processed a couple property boundary adjustments on this parcel as well . That's to reconfigure the parcel in the way you see it today and, then, there has also been the issuance of two certificate of zoning compliance applications, one for a YMCA that is currently under construction, and the other is for the Hillsdale neighborhood park that is also I think -- believe is under construction at this point. So, as I mentioned to you -- so, the first plat before you is Item A -- is a short plat. So, basically, as I mentioned to you on the history portion, because there is a YMCA there, the applicant is wanting to condominiumize that building and separate their condos -- their building from the future St. Luke's portion of the site. So, staff has reviewed that with conformance to our standards and we find that it does comply with the re quirements of the short plat Meridian City Council July 18, 2017 Page 7 of 42 process and so we are recommending approval of that application before you this evening. The second portion of this -- the application is to subdivide the property. The applicant is proposing to divide the single parcel in to three parcels. One would be parcel -- or lot number one, which is currently the park site under construction. Lot number two is where the YMCA is currently under construction. And, then, lot three has an existing single family home on the site that is currently -- if I’m not mistaken under the ownership of the Hills family and with a previous action the Council did allow that single family home to remain on this parcel until redevelopment of this property. So, right now the home is proposed to remain as it was approved with the recorded development agreement. The applicant has frontage along South Howry Lane here, which in the future will be constructed as a future collector road and it will be called South Hillsdale Avenue. Staff has required that they provide -- all the lots have cross-access between all three parcels for access to the streets and a 20 foot wide landscape buffer is required along that collector street as well. Here is the approved site plan and landscaping approved with the YMCA bu ilding and here is the future Hillsdale neighborhood park and this shows you how they kind of interrelate to each other. If you note the road along the north boundary of this development is -- was approved with a separate preliminary plat and that would be constructed at a future date. So, right now, although it will have frontage on that local street , primary access for this development will -- for now will come off of Howry Lane and that was one of the reasons why this was continued out from the July 5th hearing is because we had to make sure that ACHD did accept the right of way for Howry Lane to be extended and we did receive confirmation of that . Staff has not received any written testimony on the application and I will complete -- conclude my presentation and stand for any questions you have. De Weerd: Thank you, Bill. Council, any questions? Bird: Not at this time. De Weerd: Okay. Would the applicant like to make comment? Good evening. Thank you for joining us. If you will, please, state your name and address for the record. Kehrer: Kelly Kehrer. 9233 West State Street, Boise, Idaho. De Weerd: Thank you. Kehrer: And Madam Mayor, Councilman, we are excited to have this before you to keep the progress going out there. Just one real minor point of clarification. The parcel with this -- that were created -- or the lot we are creating for the single family house is actually just a life estate and it's -- it's owned by the YMCA, that portion of it. Meridian City Council July 18, 2017 Page 8 of 42 It just has a life estate on that portion . So, it needed to be separated out to make things a little bit cleaner. Other than that we are in agreement with what staff put has together in their staff report. Be happy to stand for any questions. De Weerd: Thank you so much. Council, any questions for the applicant? Bird: I have none. De Weerd: Okay. Kehrer: Thank you. De Weerd: Thank you. Okay. This is a public hearing. Is there anyone who wishes to provide testimony on this item? Okay. Seeing none -- Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: Seeing none I move we close the public hearings on H -2017-0075 and H-2017- 0076. Cavener: Second. De Weerd: I have a motion and a second to close the public hearing on Item 8 -A and B. All those in favor say aye. All ayes. MOTION CARRIED: FIVE AYES. ONE ABSENT. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we approve H-2017-0075 and include staff, applicant comments. Cavener: Second. De Weerd: I have a motion and a second to approve Item 8-A. Any discussion from Council? Mr. Clerk. Roll call: Bird, yea; Borton, absent; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea. Meridian City Council July 18, 2017 Page 9 of 42 De Weerd: All ayes. MOTION CARRIED: FIVE AYES. ONE ABSENT. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we approve H-2017-0076 and to include all staff and applicant comments. Cavener: Second. De Weerd: I have a motion and a second for approval for Item 8 -B. Any discussion? I would like to thank you that we now have a legitimate city park lot, so thank you very much. Mr. Clerk, will you call roll. Roll call: Bird, yea; Borton, absent; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea. De Weerd: All ayes. Motion carried. Our thanks. MOTION CARRIED: FIVE AYES. ONE ABSENT. Item 9: Department Reports A. Information Technology: Mobile Device SOP De Weerd: Item 9-A is under our IT Department and -- oh, there is Dave. Tiede: Madam Mayor, Members of the Council, happy to be here before you today. It looks like I do not have control of my PowerPoint over here. So, let me go switch that real quick. I apologize. De Weerd: We need someone from the IT Department. Sorry, Dave. Tiede: That will work. I appreciate you being willing to accommodate my request to move this to a different date and time, as I was out on vacation for the last week and a half, so thank you for that. With that I will get started. So, about a year and a half ago the IT Department, along with the sports services director and the CFO, were given initiative to look at mobile devices and determine how we get a better handle on Meridian City Council July 18, 2017 Page 10 of 42 what we are supporting, what we are spending our money on, what we are spending taxpayer money on and have better understanding, have some better processes and things defined. So, this gives you an idea of some of the background here. We have seen a huge demand for mobile devices increasing over the last ten years. If you looked at us ten years ago, the amount of cell phones that got e -mails that were city issued devices or city employees were zero and that has changed . We are up to probably 300 devices that get city e-mail. So, a big increase. We have multiple occurrences where people -- we found people with multiple devices or services. We wanted to make sure that new devices -- services were justified. We want to make sure that there is proper approvals in place, so people aren't just getting these things without actually needing them. And, then, we also wanted to make sure we had consistency across the board. So, that's kind of where we started with. So, what we set out to do was to create standardization, the different technologies we were supporting, establish a business case for new devices. Define redundant devices and services and kind of -- you have seen the documentation we have today. We have actually an app -- application that people go through and submit. It's web based internal. It does the same thing, except for there is a little bit of smartness to it, so you click on something and it automatically say, hey, look, you can't get that other device, because it recognizes that it's the same type of service or device that we are offering. We addressed in that SOP upgrades and replacements, we provide some distinction between emergency services, such as fire and police and other departments that may not have as critical need for multiple services or devices and we looked at how we can consolidate. So, pretty much covers that one. So, some of our results to date. We have developed this SOP. We have a business case -- the paper for the business case represent the application as well. What it doesn't represent is the -- we have a bunch of signature areas on there. On the app that we have it actually gets routed digitally and there is e-mail notifications that go to people, so a supervisor gives approval, a director gives approval and, then, finance and IT also give approval on the various different types of devices or services that are being requested. So, we feel like that is a good way to justify it and make sure there is an actual need. We get approval by decision makers, so people are aware of what's happening and where money is being spent. We have had an opportunity to consolidate some devices and services and I will touch a little bit more on that and we are doing an annual review of these devices and services and that is something that we are doing internally as part of the budget process with Finance. So, one example -- or two examples of devices and services as being consolidated, one is the Fire Department. Many of the command staff had a desktop or laptop, plus an iPad for the various services that need -- they need to provide and we consolidate it down to a service. Now, the cost on that one for the device itself wasn't a whole lot less . It actually ended up being a wash. But the cost for supporting those devices in turn did go down, because we are supporting less devices, which is great. We did that with six devices. So, went from 12 to six, which is -- if you noticed our quarterly report you Meridian City Council July 18, 2017 Page 11 of 42 will see that some of our device counts went down and that's part of the reason why. Another department -- or division that we are working on this right now is crime investigation division in police -- or criminal investigations division in police and they are -- so far we have been able to see a lot larger savings, mainly because many of these officers had MDTs and desktops assigned to them. So, we took them down to a laptop that could serve both of those purposes at a substantial cost decrease, about 3,500 dollars per device and we did that with seven of them. So -- anyway, this is kind of just the start of it, as we are -- as we are going through -- as we are replacing things, we are replacing devices, we are trying to make sure that we look at, hey, what are the things that -- what are the actual business needs. What device is the best one to fit that need and how can we eliminate duplication , so we can reduce costs and still maintain the necessary effectiveness so -- so that pretty much covers it. Are there any -- I will stand for questions. De Weerd: Thank you, Dave. Council, any questions? Bird: I have none. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Thanks, Dave. I appreciate you giving us this presentation before our budget hearing. Can you talk to me a little bit more about the process related to upgrades and replacements and how that's -- that's vetted through the app? What education do directors have in terms of SOP and how are they being required to follow the SOP as well I guess is important for me to know. Tiede: So, Council Member Cavener, on that question I will have to divide it into two different types of service devices; right? So, we have mobile devices as it comes to cell phones, tablets, whatnot, and, then, we have laptops as well. So, tablets and laptops are in their own category and, then, cell phones are separate. So, cell phones we get through state contract, through our current provider, which is Verizon, and those upgrades as we defined in the policy, we said if there is a zero cost to the city and there is a need for an upgrade , we will do an upgrade, and in most cases that's the case, but you cannot get the latest and greatest phone in most cases, you're looking at a generation behind, which is acceptable in pretty much every case that we have ran into at this point. For tablets and laptops, those fall under IT recommendation reinforcements as we currently go through the computers. So, those are part of that process. Meridian City Council July 18, 2017 Page 12 of 42 Cavener: Madam Mayor, just one question if I can. Dave, this whole process that you have laid out is completed in four years, so I guess it's kind of how we have our replacement cycle. I guess did we start this last year or -- the first year was replacements that this SOP is being used. Tiede: This was put into place I believe in March. So, springtime last year of 2016. Cavener: So, essentially, when a full replacement cycle has been completed, what's the assumption that an employee will -- the assumption of devices that an employee will have? Essentially, either a desktop or a laptop? Tiede: At this point, so we -- what we are into was we found employees with two or three devices, which didn't seem reasonable to get the job done right and so what we are looking at is when -- when it comes up -- because, obviously, it's kind of a sum costs at this point a little bit with the devices we currently own -- but when it comes up for a replacement and we say, hey, look where can we consolidate and move things around and try to minimize that. So, depending on what the need is we will either recommend a laptop or a tablet, if that makes sense. So, this is the first budget cycle that we have done that process and -- yeah. De Weerd: However, I think you initially also looked at air cards and eliminated the need for multiple -- Tiede: We have. And we did with Fire specifically. They have it stated on most of their iPads and we reduced that. They had to shift s ome of those over to their cell phones to be able to use those devices in the field still. But another area that we looked at and consolidated services is self -serve as we have gone through our first week here about a month and a half ago to try to reduce the number of active service lines that we have that aren't in use. So, we are -- we are bringing that as part of our audit process annually, but we are actually going through a sweep right now, trying to make sure that things that aren't needed are removed and I think this last go around we removed about 12 or 15 lines of service, so -- Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Dave, I'm looking at the -- the SOP now. Item number four under services, devices, says -- to the end of it -- that public safety, senior management, directors and Mayor may be eligible for having the same service fulfilled up to two times if the case seems appropriate. I assume that's pertaining to the amount of devices -- Meridian City Council July 18, 2017 Page 13 of 42 Tiede: Devices and/or services. So, the specific use case that I can bring to your attention is police or fire; right? Many times they will have a cell phone issued to them -- which has a data plan associated with that cell service; right? But the MDT also has cell service associated with it or a data plan associated with it, which is actually often done through 911, not under the city, but it's the same idea where in some cases they may be able to justify that and that's, again, up to the department discretion, but for directors that's at the Mayor's discretion. Cavener: Great. Thank you. B. Community Development: All Things Transportation - Update on Roads, Transit and Traffic Related Projects De Weerd: Okay. Any other questions? Thank you, Dave. Okay. Item 9 -B is under our Community Development Department, all things transportation. We haven't heard this for quite some time and I know you have a number of things that are currently underway, which just means positive for our city. Hood: Largely, yes, Mayor. Thank you. Members of the Council. I, too, was on vacation last week, although not with -- with Dave Tiede, so I appreciate -- this would generally be at one of your workshops, but it just happened tonight you didn't have a whole lot of action items, so it worked out nicely that we could both present workshop-type updates to you on a regular hearing night. That being said, too, I did put the memo that's in your packet together bef ore vacation and I have some updates, some things are happening pretty rapidly. It's construction season in the transportation world and I have some handouts and some verbal updates on some of the things in that memo. So, hopefully, you have access to that or have looked at that previously. I'm going to kind of just run through that with you. I don't plan on reading it to you, I assume you have read what you want, take and gleaned -- looked it over anyways and looked at the projects you were most intere sted in, but I do want to highlight a couple of things as we go through and the first one I want to start with is on the second page of my memo and that has to with the Ten Mile-Amity intersection. This project isn't actually, technically, in Meridian, it is in our area of impact, but I did want to just provide an update. This is a lower priority project on our priority list and at ACHD as acts well and I failed to put in the construction timeline on that project . Right now it is a 2021 project for construction and ACHD is currently toying with having it be a 2022 project. So, just wanted to bring that to your attention that as a single lane roundabout initially, construction will most likely be in 2022, at least with the draft integrated five year plan that is anticipated to be released later on this week . So, as I mentioned it's construction season. It's also budget season, as I know you're well aware, because you got a full day of it tomorrow. Hopefully, not a full day, but at least a portion of a day tomorrow. I do want to hand out portions of the state Meridian City Council July 18, 2017 Page 14 of 42 transportation improvement program and just highlight a couple of the projects that are in Meridian that I think you will care about, some I'm going to give these to the clerk. So, I'm going to go ahead and start as that's -- as that's being passed out. One of the things you will see in there is on the last page I believe of that is an update on the STAR project that Center Cal is doing with ITD. So, as part of that agreement they were to add both northbound and southbound lanes to Eagle Road. The northbound lanes are now complete. The south bound lanes, though, haven't hit that trigger point that the STAR agreement -- it's based on the square footage of buildings and they haven't hit that trigger yet and so in the memo it says that Center Cal plans to construct additional southbound lane in 2018. Just found while I was on vacation there was some discussion amongst ITD and COMPASS and Center Cal I assume, and that's actually 2022. So, you will see that in that handout, that they are pushing it back to 2022,. It's my understanding that could advance, they just don't know when exactly they are going to hit that target. I don't think we need to read too much into that and go, oh, they are not getting any more tenants, but I have not talked to -- to Center Cal or anyone over there to -- to know that to be the case, but for the last couple of years this project has been delayed , because they haven't hit that trigger and I think they are just kind of pushing it out there to say, okay, we will put it out here and if we need to do a TIP amendment we will bring it back and we can accelerate that. But, again, I just wanted to give you the most current information on that project and there is -- are still plans to add that additional southbound lane, but it most likely won't be in the next 12 months. Then onto the -- the good news. That's the next item in the -- in the memo and it has to do with the Chi nden corridor. You probably already heard, seen 2026 in the draft ITIP there are four projects now on US 20 -26 corridor. We had the one already, this last year got put in that would widen Chinden between Eagle and Locust Grove, so just that one mile -- it's actually a little less than a mile, because it's already widened near the Eagle Road intersection on Chinden. Bring it back to Locust Grove, including some intersection improvements. In the draft TIP that I just handed out you will see those projects called out. The next miles, then, from Locust Grove to Linder are shown as new projects. So, again, that's on the first page. The first page is the one that's already in there and that's about -- about a ten million dollar project. And, then, on the second page are the new projects. The first two are unfunded. So, we are going to go on the -- on the west end of the corridor -- so, from Star Road to State Highway 16, one mile, and that one's called out separately. And, then, from State Highway 16 to Linder, so that's three miles and that's called out separately. Both of those are unfunded projects, but they are in early development. So, the state is doing some preliminary engineering and design work, but they don't actual have the construction dollars yet to put into the program. But that's still a good sign. It's a listed project. It's got dollars. It's got a name. They are given the number. They're working it through to the process. But those ones are a little bit further out. So, from Linder back to and through the State Highway 16 interchange or intersection, excuse me, to Star Road, those are a little bit further out, Meridian City Council July 18, 2017 Page 15 of 42 but, again, they are at least listed in the draft ITIP. And, then, Linder to Locust Grove, as I was just starting to mention, those two miles, then, are -- do have a construction year in 2022. So, at 2021 is Locust Grove to Eagle and, then, in 2022 they are proposing to do two more miles at about 15 million dollars, roughly, cost to get the next two miles done, which would get us to and through the Linder intersection, which is great. That's kind of what we have been -- been pushing for is four lane widening, so -- and, then, the last -- last page, again, is the Eagle Road project that I mentioned previously. So, we are -- through the Mayor's office I have been working with them a little bit to get the word out that there is a draft TIP out there and encouraging our citizens and businesses and those that travel the corridor to be involved , voice their opinion to ITD that we are thankful that these are in the TIP, but 2021, 2022, 2024, that's a ways out there. So, anything they can do to accelerate those construction -- the construction of that corridor is appreciated. So, I think that's the update on the corridor that I had, unless there is any questions about that one and I will just keep moving on. De Weerd: I think, you know, with -- I don't know that -- the public comment periods ends in next week -- or -- yeah. Next week. And so we know how many people have made comment or anything like, correct, until after that closes? Hood: Yeah. Madam Mayor, there is usually a little bit of a lag time before I can get that information, but I will certainly share that with you when we -- see if we can break our record from the last time. De Weerd: Okay. Yeah. So, Council, just -- have we sent information to Council to also submit comments? Do we want to submit a comment as a -- as the city or not this time? Hood: Yeah. Madam Mayor, I certainly can draft a letter if you would like to cosign something. I can put a letter together here and ask -- and get your signature right around -- for signature this week if you would like to do that. Sure. De Weerd: Yeah. As citizens I have -- yeah. Thank you. Appreciate that. So, encourage you all to voice your opinion, but, yeah, I think if the Council has an interest to do a letter from the city officially in -- in this round of comments as well that would be awesome, because things have changed since we sen t the original letter and we need to appreciate what they have changed. Hood: Speaking of appreciations -- so, I will work on that letter and bring that back for your review and signature. The US 20-26 task force that you put together, too, I just would like to publicly, I guess, acknowledge their work and I don't know how much influence they really had in this process, but we had some pretty dedicated Meridian City Council July 18, 2017 Page 16 of 42 folks that were part of that team as well that were working different angles to try to get this on the radar at ITD board and at the legislature and in the community and so we had some fairly regular meetings over the last couple of years and we are starting to see some of that hard work somewhat pay off, although, again, 2021, 2022 seems like a ways out there, but we have made some strides anyway. So, I want to thank them. De Weerd: Thank you. Hood: I also just want to highlight -- again, not necessarily in Meridian, but certainly I'm impacted and I bet you are, too. Interstate 84 -- and if you -- you're probably paying attention, but I just want to make sure everybody understands that there was some additional GARVEE bonding that the legislature granted to the ITD board and they are going to do the widening on the interstate here in Nampa. So, that's great news I think for even, you know, folks -- as the Mayor likes to say, you know, all roads go through Meridian. Certainly the interstate is the biggest one that does that and that -- you know, people come from Nampa, Caldwell to and through Meridian. It will just help that commute. So, I just wanted to -- again, I won't dwell on that, because I assume you all know about that, but I just wanted to highlight that, since it has been a quarter or so since I have been here to provide these types of updates. The next quick update that I have for you is on the next page of my memo and it has to do with Idaho Avenue. In the second part of that update it talks about a street closure and artist reception planned for Saturday, September 16th. So, I understand last week that the call for artists was not very successful and that event has been cancelled. So, I think that MAC is trying to do something in lieu of that, some chalk art kind of contesting again, I think similar to what they did last year. But they did not get the types of responses from artists to do more kind of semi-permanent 2D artwork in the blue zones on Idaho Avenue and it's at least been postponed or cancelled for this year until they can get more artists that are interested in participating in that, so some bad news there, but we are hopeful that there can be some other activation that maybe the business owners along that corridor, downtown in general, to really, you know, have some outdoor activities, particularly along that section of Idaho where the platforms and bike racks and other amenities were put out here a couple years ago, so -- and, then, one of the other ones that I want to spend a few mon ths on -- and I'm sorry to kill you with paper, but I have got another handout. This is hot of the press, too. So, this is a memo that is going to be presented and discussed with AC HD commission tomorrow during their commission meeting and I'm not going to read this to you and I don't expect you to read it now, but I think it does a good job of just summarizing where ACHD is in their budget process and really in the integrated five year work plan, which is -- which contains, you know, where they spend most of their money. So, again, I'm not -- you can read that for later. I have some things I want -- I want to jump to within that packet, though. It's not page numbers, but attachment Meridian City Council July 18, 2017 Page 17 of 42 two is really where I'm going to call your attention to some projects and status of them. So, again, there is a -- the draft will be shared with ACHD commission tomorrow. It's anticipated that they will release it for public consumption the next day and, then, on August 21st close their public hearing and adopt it hopefully on September 27th. So, again, this hasn't even been through the ACHD commission yet, but it was on their website and I snuck it off and going to share it with you first. So -- so, again, an attachment two I want to share the new projects, which, again, is good news; right? New projects in Meridian. Good news. We have five new roadway projects that are proposed in the draft integrated five year work plan. Eagle Road, Lake Hazel to Amity. Lake Hazel, Eagle to Cloverdale. Linder, Chinden to State. Locust Grove, Fairview to Ustick. Locust Grove, Victory to Overland. Now, some of those aren't wholly within Meridian, like the Linder, Chinden to State project, but portions of that are within our area of impact, so I counted that one anyways. And Lake Hazel, again, that section from -- between Eagle and Cloverdale, isn't wholly in Meridian, but there are sections that are in within Meridian city limits today. The intersection projects. There is a new intersection project, Victory Road and Locust Grove Road, planned for construction in 2021. Then moving onto community programs, projects, Cherry Lane and Meridian Library pedestrian crossing. So, that's one that we have been hearing -- I have been hearing anyways, some need for -- some warrant for -- by folks that are trying to cross -- the middle school students in particular crossing there, instead of an 8th Street or Linder -- the library is an attractive destination just on the other side of Cherry and we get some people that are crossing midblock there between 8th Street and Linder. So, it looks like ACHD is going to put a ped crossing and a HAWK signal in right there. And, then, Main Street and King, which is down here kind of on the south end of the split corridor just north of Franklin a little bit there at King Street, there has been some issues with the three lanes of traffic and I have even done it -- someone's stopped in the far left lane and you're like what are they stopped for and, then, you're like, oh, shoot, there is a pedestrian in the crosswalk and so some overhead to flash and things like that when a pedestrian is in the crosswalk there, so -- and some more good news. Advanced projects. Eagle Road, Amity to Victory. Linder, Cayuse Creek to Chinden. Ten Mile, McMillan and Chinden. And, then, Ten Mile, Ustick to McMillan. So, four new advanced projects -- four advanced projects and you can see the plan -- there is a current construction year and, then, the proposed 2018 to 2022 construction year. So, most of those are advancing one year. And, then, intersection projects. Fairview-Locust Grove, which is fairly high on our priority list. Lake Hazel -Eagle. And, then, Meridian Road and Lake Hazel are some intersection projects. I didn't go through the bridge projects. You can look at them for yourselves, but bridges I didn't think -- they are sort of a maintenance type of a thing and I thought -- so, one -- I don't know if it's bad news, but I mentioned it before. Ten Mile and Amity intersection, a single lane roundabout, ACHD is going to do that in 2022, instead of 2021. At least that's the plan. The draft plan. And, then, most of the removed Meridian City Council July 18, 2017 Page 18 of 42 projects on the next page are because they have been constructed or will be built by others. For example, the Eagle Road and Amity Road roundabout, currently a single lane roundabout, but development is to make that a dual lane roundabout here in the near future. So, it's coming off of ACHD's books and it's going to be done by development. And there is a couple of others. You can see a couple of our community programs, projects. Fairview. West 1st and West 4th are coming out because those are completed projects this year. And you can also find that information in my memo. Those are substantially complete and most of them in this last month in June. I do state in the memo that I will share and summarize the draft integrated five year work plan. From my perspective I just summarized it for you. I don't know if you want to spend more time on it or not. I will also send you a link where you can look at the whole document, but it's -- it's pretty thick. I mean those are just the Meridian projects. And, then, you know, historically we sent a letter to ACHD or comment to ACHD on it looks good or, hey, can you move this one or switch this one with that one. I don't know -- from my perspective -- and I will be honest, I haven't had a lot of time, I just got back in the office yesterday, to do that exercise, but just the summary that I read it all looks pretty good to me and I don't know what we would request or comment, other than thanking them for considering our priorities and including the ones that they could in their -- in their programming. But I will share it with you and if you see something that looks out of place I'm happy to come back and we can talk about it some more. We have about six weeks to send something to them. Again, it was August -- what did I say? August 21st I believe. Let's see. August 21st the public comment period closes. We probably could buy a couple more weeks, because their adoption isn't until the 27th, but, really, to give staff an opportunity to consider our comments, we should get them any request ed changes sooner than later. So, again, I will share that with you here tomorrow just electronically and give you a link. Again, if you see anything that looks funny or want to talk about it or we think we should comment to ACHD on, let me know and I can add it back on the agenda with the clerk and -- does that sound okay? De Weerd: What has the transportation commission -- have they had any comments of note, too? Hood: Well, Madam Mayor, this just came out. It may have been available Friday, but it's -- like I said, this hasn't even been presented to the ACHD Commission yet, so they haven't had a chance to look at it. I will share it with them, too, at their next meeting, the first week of August. I can't remember the date, but -- De Weerd: Okay. Why don't we put this on the Council agenda after they have had a chance to look at it. So, if you can get that out to -- to Council and the commission that would be great. Meridian City Council July 18, 2017 Page 19 of 42 Hood: The last thing I had -- and I apologize, at least my version you can't really read it very well, but speaking of the transportation commission, at their last meeting they did receive an update we requested -- we, the city, you, Mayor, signed a letter here -- it's been probably about two years ago, because we sent it just as the Meridian interchange was either going into construction or during construction, asking them -- asking the state to look at speed limits on State Highway 69 and they said, well, it's -- we are going to get bad data, because it's a construction zone right now, so let's wait to do the speed study. Since the interchange has been open for some time, they have had some time to gather the data. We heard a report back about some potential changes to speed limits between over -- south of Overland near Calderwood and had a good discussion with our -- some police -- traffic patrol folks from the police department about where that transition should happen from 55 to 35 at Overland, at Calderwood, South of Calderwood, looking at the 85th percentile. So, just wanted to share a little bit of that with you. You know, what ITD does is largely based on what most people drive, what their safe -- feels comfortable in driving and making that transition, but certainly considering some of the crash history and things in that area, too, as they look at this, but just wanted to give you an update. So, that's one of the things they are chewing on right now and ITD is considering some of the comments from our police department and others on the transportation commission as well. With that, that's the all things transportation that I have, but if there is anything I glossed over or didn't touch on that you would like to, I will -- I will stand and we can discuss that. If there is nothing I will come back the first or second week of August and we will talk about the integrated five year work plan a little bit more. De Weerd: Okay. Perfect. Council, anything for Caleb? Bird: I have nothing. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Just a comment and a question. First, Caleb, you're too humble. Congrats to you and the Mayor for receipt of the AIC award for the work over on Idaho Avenue. That's been a project that you have been a great champion of and congratulations for your hard work on that. That's great for Meridian. My question was just about the -- the speed study on Kuna-Meridian Road, depending on where you live. What are the next steps, then? They're going to evaluate, comment from PD, and, then, come back with a recommendation? Where does the city have another opportunity to chime in if needed? Meridian City Council July 18, 2017 Page 20 of 42 Hood: Yeah. I have got that question out to Erica now. I -- Erica Bond. I imagine -- she is the ex-officio member on the transportation commission from ITD -- asking her that and I imagine in August she will come back and we will have a full discussion and the state will say all things considered here is what we'd like to do. Let's see. With you being our ex-officio member on there, if it's something you don't -- you know, if we need to, you know, bring her here or whatever I'm open to that, but that's the next steps as far as I'm concerned and we will see where it goes from there, but we will -- I will just be ready to follow up, so -- De Weerd: I think it would be good, Caleb, to have the recommendations with their study back -- we are surrounded by state systems -- and see what those recommendations are and where they might be changing and get feedback from the transportation commission, if time allows. Otherwise, Council will be that review committee. Hood: And, Madam Mayor, I kind of assumed that -- that you would defer -- and it's not -- it's not our decision or the transportation -- the state gets to decide, but we can vet that and I think ITD appreciates that we are involved. I'm kind of working under the assumption at this point that you're okay with the transportation commission receiving that information. I can share it with you as appropriate. Now, again, if you hear something or you see this that I have got in the memo and you don't like it, I can elevate that and ask Erica to come here and present that same information to you as well, but until someone raises a flag and says, no, that doesn't sound right, that doesn't feel right, we need to elevate it, I'm kind of working through the transportation commission, so -- and, again, you can see where there -- a summary of the recommendation is in the packet and I don't -- I don't know that it's going to vastly change. They may move the 4,500 feet or two more or back, but it's, essentially, going to transition a little bit sooner based on, again, crash history and driver behavior. Cavener: Madam Mayor, maybe just one more comment. De Weerd: Uh-huh. Cavener: Caleb, I don't mean to put you on the spot, but I know that Caleb has been working with VRT to put together a tour of -- of the transit center downtown to maybe Happy Day and I just would ask that once we get dates finalized , if you could pass that invite on to the rest of the City Council as well should they want to attend. Hood: I will just give you the date right now on that, with more details to come. Still working out on all the details there, but it will be the second Monday in September. Due to Labor Day holiday that's the first week, so this is kind of a special meeting for Meridian City Council July 18, 2017 Page 21 of 42 them on the second week and so, yeah, as Mr. Cavener just stated, we are looking at doing a little field trip and checking out the Main Street station downtown, maybe the Happy Day transit center in Caldwell and maybe even their Gowen Station. So, I will -- I will definitely extend that invite with some more of the details as -- as they develop, so -- De Weerd: Anything further? Bird: Thank you, Caleb. C. Police Department: Budget Amendment for Thought Leadership Film Series Not to Exceed $22,500 De Weerd: Thank you, Caleb. Item 9-C is under our Police Department. Lavey: Madam Mayor and Council, thank you for the chance to come back and revisit this item this week. As you all are aware, everybody was present, except for our Council liaison, and she has been back as of yesterday and she's been briefed on this as well and we have had some pretty intense discussions over the last four hours as far as should we or should we not bring this in front of Council today and I do believe that it -- it warrants still hearing our presentation and, then, I have a couple of suggestions after we are done. So, just to give you some additional information based upon some feedback that I have heard. IACP, International Association Chiefs of Police, it's an international conference that was founded in 1893, so 124 years. They have been around a long time. We definitely respect their reputation. The broadcast group that we mentioned last week has been in partnership with IACP for nine years. I would guess that if that partnership wasn't working out they wouldn't be asked to come back again this year, so although I don't have as much exposure to the broadcast group , I still trust the IACP is making strong decisions. The video that we mentioned last week would be viewed at that conference. Last year the attendance was 17,500 attendees across the globe. I did say that was international. You get people from all over the world. The audience is police chiefs, medical personnel, PIOs, attorneys, admin, support staff. Last year the president of the United States. This year the invitation has gone out to the president of the United States as well. Also there is a possibility of the vice-president, the Attorney General and the FBI director often comes to the conferences. So, you get some VIPs as well at the conference. I think it's my turn on the mike. It's just a way of telling me to move on and be quiet. Milam: Madam Mayor? Lavey: I guess that concludes my testimony. Meridian City Council July 18, 2017 Page 22 of 42 De Weerd: Mrs. Milam. Milam: Yeah. I was going to say the only other person that just seemed to have problems with it was the pastor, so maybe only -- you know, something special -- Lavey: I don't -- Milam: Did they do it to you, Caleb? No. That's what I'm saying -- oh, you're special, too. Lavey: If anybody it should have been Caleb when he's talking about transportation, because that was the shortest presentation I have ever seen. Bird: Agree. De Weerd: That's why he didn't. Lavey: He didn't have time to prepare, because he was on vacation. Let me see if I can get back to where I was at. So, all those people that I mentioned -- the reason why I mention that is because it's a wide range of people. It's not chiefs of police only. It's -- it's even the spouses of those people. And if we were to do this video we would be the first in Idaho to be featured and that's pretty cool. The video will be posted online, as well as used in our website and increase Google searches access and the rest I think has been covered. Now, the -- the part that I want to go into is that we feel that this would be a good thing to do, but we also recognize that there is some concern. We also recognize that some people feel rushed in their decision and to be transparent, we reached out to several agencies to get their feedback. Several of them have not got back to us. One did from the state of Ohio that the city PIO didn't even know that the police department had did the video and wasn't very forthcoming. I don't know the history of that employee, so I don't know if it's a long - term employee or new employee or whatever. And, then, we also this afternoon received some feedback from a police department in California and that chief of police was really careful with his words as far as not wa nting to be negative, but he had some pretty neutral comments and those neutral comments concern me on the mileage that he got out that -- he felt that he got out of the video. He had a lot of positive things to say about one stop shop and how it generated their program and in that regard he felt that it was -- it was good, but as far as the mileage after the fact, it wasn't as promising as we wanted. So, the additional agencies that we have reached out to have not got back to us. So, I still want to go with the rest of our presentation, because it -- it adds to the request I'm going to make of you at the end. So, I'm going to just actually have Kaycee come up and add a few more points for us. Meridian City Council July 18, 2017 Page 23 of 42 Emery: Madam Mayor, Members of the Council, Chief Lavey, thanks for having me. So, I just want to give you some costs locally what we are looking at compared to all of this and just kind of an overview of what my take was when I first heard about this . So, locally a video like, five to seven minutes where they let you keep all the raw video, I estimated about seven to ten thousand dollars. So, that was an estimate, obviously, but that's what I found in this industry. We do have a lot cheaper production costs than other cities, so I can understand why there is this larger -- this broadcast company and I can understand why -- I did ask if we could use a local company and still have our video feature d and that's not an option and I understand that. They have a broadcast company that they are used to working with and the costs are typically higher, because of their location. We are pretty lucky here locally. So, you have to look at the other stuff -- the other side of that and it's hard to quantify the exposure that we will get being on another person's website that's an international website, but it does elevate us in searches, Meridian Police, that video will come up. So, that's a good thing and staff savings -- so, staff time savings. If they have done this video a lot that's less scripting on our part, because even when we get production companies we have to do scripting a lot. We have to do a lot of the logging of the video and that takes a long time. Logging interviews, picking out which ones we want to use. So, there is a -- I would imagine a significant staff time savings on this. I think the big -- oh. And one more thing. There is a lot of ways we can use it with that raw footage. We can reuse this video on social media, on our website, take that raw footage and just throw out a quick sound bite. We could even use it for the State of the City. There is a lot of ways we can use it. We can use it in the police lobby, so that people sitting in the lobby can watch the video. So, there is a lot of ways we can use it. I think what really hit me when I first heard about this was the national climate when it comes to police and they have never had a professional video done, so that was my first thought. But we can't ignore that there is that clim ate out there and it is here in Meridian, too, as much as we don't want it to be, but we still want -- I think a video like this would instill a lot of pride in our community and it would keep our officers more safe, because our community members would see what their hearts are and, then, we -- you know, building on that, I thought we are -- I have been around a lot of police departments in my time in news. We are so lucky with what we have here. I think we have something really unique with our Meridian P olice Department. So, part of me thought what if we could change other departments by them watching this video. You know, aside from the recruitment and all those other aspects, what if we can change -- make some changes nationally. So, that's kind of where my mind was going when I heard this is that we do really have an awesome example here in our police department and I would love for it to be seen nationally, but there is the cost to consider. So, I just wanted to let you guys know what that would cost locally and what we are looking at, aside from all of that. Meridian City Council July 18, 2017 Page 24 of 42 Lavey: Thank you, Kaycee. I think that covers -- that covers a lot. We do feel that this would be a sense of pride. We wanted to talk about helping morale, but I didn't want you to think morale is bad, because morale is not bad. But this would be an opportunity to validate what the officers do out there each and every day and we get that feedback from the community almost daily. What I wanted to say is that if -- if there is that feeling of rushed and not wanting to make that -- that decision today as far as spending this money, we understand that . This is -- this is not a battle I want against the police department and City Council and this is not the one that I want to put my chips in and say absolutely we need to go forward on this. However, there is a caveat -- is if there is not a comfort level to go down the route of the international conference at the 22,500 dollars, I do believe that based upon a lot of the things that I said and a lot of things that Casey said, is that we still need to do our own and I would ask for you to consider a sum amount not to exceed , so that we could proceed on one or two videos and to do it locally. With that we won't get quite the exposure, but I think it's time that we demonstrate to our citizens what we actually do, because we are proud of what we do. So, with that there was a -- a couple other areas that -- that we were going to talk about. I believe I -- well, I did cover it as far as -- we had someone else that was going to come in and speak, but I think I covered it, the focused audiences and model agencies. So, I guess I would open it up for questions. I open it up for discussion. Comments. And anything else that I can provide to you or Kaycee can as well. With that, Mayor, I stand for any questions. De Weerd: Okay. Council, questions? Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: Just a comment, but the research that I have been working most of today I definitely think that we need a video, however we go about that. I think that it would really benefit the police department, the community, and the city as a whole. So, there is no doubt in my mind that we should say that together. I will let everybody -- De Weerd: You know, chief, I -- I guess in coming in towards the tail end of your meeting just to listen to the discussion. What struck me was what Tracy had said in terms of when you and your team go to this international conference one of the things that he makes effort to do is to go into I guess there is a room to view all of these different videos to see what departments around the nation are doing and best practices and what excited him was that they could -- you could highlight what you were doing and the recruitment piece to that of what it speaks to the kind of people that you want to attract are going to be the ones that get excited about seeing that and consider a move or employment with the City of Meridian as you have openings Meridian City Council July 18, 2017 Page 25 of 42 and I guess that's what resonated with me, that you have a possible seven to ten thousand dollar cost to do your own video, but what is the 12 and a half -- in addition what kind of value does that bring that you can't always quantify. Lavey: Madam Mayor, Council, if you allow me to add onto that. You are absolutely correct and that's the whole purpose of these videos is to show best practices and showcase departments for other departments to get ideas from. That's really the purpose of it. It's a leadership film series that, hey, here is some agencies that -- that do it right. Go see how they do it and see if you can grasp any ideas off of them. There was a discussion on recruitment last week and -- and I did make the comment and I just want to add to it, is that the recruitment issues are not specific to Meridian, they are specific to the profession in general across the United States, but just let me highlight our latest example that we had with recruitment. We sent 55 letters out to people to test. Out of those 55 all promising they would be there, 35 showed up. Out of that 35 showing up five failed the written test, five failed the physical test. The rest were prescreened out for background issues, with a net of five. So, we have to go and test again next week in fact and that's at a considerable cost and so we are having -- we and the profession are having a hard time getting people interested in the profession and we do feel that this would be one aspect of -- the positive aspect. But the Mayor is absolutely correct. How do you quantify that? That's the one thing that -- that we asked Kaycee to do is take that 22,500 dollars, split it out into what those production costs would be and use a local company. There is per diem costs, there is equipment costs, there is production costs, there the conference costs and, then, there is whatever rate they are charging us for the market fee and we know that they are doing it because they make money, otherwise, they wouldn't be doing it. So, it's a -- it's a -- it's a benefit to both, but how do you quantify -- is it worth the value. I wish we would have more time to get a few more agencies that would provide us with that -- that input. I cannot believe that there is people out there that's not going to say, heck, yeah, that's -- that's a good deal, you need to do that. But I can't come in front of you today and say agencies have told me that personally and for that I don't want to rush into doing something that we might regret, so -- with that being said -- Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: Chief, I think Kaycee said that we could get it done locally for about 10,000? You know, I'm on another commission and they are looking into doing a deal and guys that I think are very, very knowledgeable about this stuff made a statement to me that locally here to get a good produced video you could be up in the 20,000 dollars and that was -- they were checking into it for this committee, but -- so I don't Meridian City Council July 18, 2017 Page 26 of 42 know, I -- I think if you're going to put one out you better put a nice quality one out there, something that, you know, somebody knows -- has the experience of doing it. Lavey: I would gladly take 20,000 dollars to do that, if you're offering. De Weerd: Other discussion? Other comments? Mrs. Little Roberts. Little Roberts: I just keep going back to the value of having it come through the conference. Do we currently, chief, recruit nationally anyway? Lavey: No. We -- right now our advertising is through word of mouth, it is through the Idaho Press Tribune and through our website. So, I guess I kind of misspoke -- is we do nationally if someone clicks on our website, but we don't go out and advertise in national publications for that. And it's a high cost to do that. I mean it's -- it's -- that's why there is a high cost to doing what -- what they are doing, so -- Little Roberts: Madam Mayor, follow up? It seems to me that the value in that alone reaching potential recruits and -- on a national basis with one video -- having experienced throughout the chamber world what happens when you receive something through a respected organization versus you do it yourself and try to post it out, that the value alone right there could make a huge difference in having it come through the organization that we can share versus doi ng it ourselves and pushing it out and it's instantly national being released at a national conference. Lavey: Madam Mayor, Council Woman Little Roberts, you know, that was a discussion we had, too, as far as can we do it locally? Can we pay for advertising locally and what audience do we capture and the cost that it would be for like KTVB, because we had an expert giving us -- you know. And you might get 30 seconds or you might get two minutes at a very high cost one time and it's regionally, you know, it's -- it's Twin Falls and Boise and maybe up to McCall and Ontario and -- and that's your audience. Now, you do get some on the website, but, then, they will only play it once and, then, if you wanted it played again it would cost this much and played again this much and so it's just an unknown as far as what audience that you would reach if you did that. I think if we did it locally our biggest push would be to put it on our city website to be -- to push it -- put it onto our department website, put it out into our -- onto our other social media or Twitter, because we are getting word out there somewhere, because we got the invitation because of the good that we do and someone saw that and they saw that somewhere, so we always have a plan B. Milam: Madam Mayor? De Weerd: Mrs. Milam. Meridian City Council July 18, 2017 Page 27 of 42 Milam: Chief, if -- if you did it this way through them would you have a specific recruitment statement or ask of some sort or is it just going to be a general -- I'm trying to picture it in a way where we can use it multiple ways, like within -- as a city marketing material for the police department, but also how -- who do you turn it into a recruitment video? Lavey: Madam Mayor, Council Woman Milam, you know -- and that's a fair question is because we don't exactly know how -- what the focal point's going to be. What they were interested in was the community relationship , the youth activities that we do, our positive culture. So, it wouldn't be specific to recruiting, but if we were to do this and sit down with an executive producer, whether it's with this broadcast company or someone else, our outcomes are going to be to show people why they would want to work here, why we are an agency that we are worth either picking up and moving across the country to or leaving another department for or changing careers for, it's some place that I feel safe, it's some place that I feel proud and it's some place that I want to work. We are getting that. Some now, but not a lot. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: So, just so you all know, I have been on the fence on this. I go back and forth all day. I have made some phone calls. I have looked at a lot of videos. And that's why I know that we need -- we need to do this. I hate that we have to make the decision tonight and I can't do more research before the decision has to be done, that's the hard part. We don't know -- there are 17,000 people there. We don't know how many are actually going to watch it. I honestly don't pay attention to some of those things, probably not all of them. So, it may be a great audience, it may not. Then it's on their website for at least a year. Some of them are on there for longer. So, there are a lot -- there are a lot of good aspects of that and not being able to quantify the value of that has been the hardest part for me, because for the same price we can make two, maybe three different videos and promote them, you know, however, through Facebook and YouTube and, you know, there are so many avenues. So , if nobody has anything else to say I will make a motion, but that's -- just let you know that's where I have been. All right. I move that we a pprove the budget amendment for Thought Leadership Film series not to exceed 22,500 dollars. Bird: Second. De Weerd: Okay. I have a motion and a second to approve Item 9-C. Any discussion from Council? Meridian City Council July 18, 2017 Page 28 of 42 Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Just out of curiosity, do we know how much the city has spent in the past on video production, your economic development videos, for your State of the City videos? De Weerd: I -- I don't know what Brenda has -- has spent on -- on hers that go out to attract businesses. And my State of the City is more local, so -- and generally it's -- yeah. So, no, I don't. Eight grand. Is that the Welcome to Meridian one? You can't talk from there. Lavey: So, 11,000 for the Welcome to Meridian. Eight thousand for the other one that you were referring to, as I'm hearing her whisper over there. De Weerd: Yeah. And I don’t know on the economic development. Lavey: I know that the police department has never done one, so we -- that -- the answer is zero. We have not spent any money. Cavener: Madam Mayor, just a comment. I think the point that I'm trying to make is that we will be spending more money on this one video than we have ever spent on video production in the city and I have felt in the past we have had discussions about video outreach in our community we have been able to articulate the value that we get from that and what I have heard from numerous people tonight is that we are not able to really articulate what that value is from having this video played at this conference. Significant amount of funds. A very short time period. I struggled, chief, as you know, last week to be -- to be supportive. I still don't know what we get from this, except for that it plays at a conference. I have spoken to a wide variety of people, both in the public and private sector, about this issue this week, spoken to many video production companies, get quotes, and one of the things I heard time and time again is that, yes, there is companies like this in every industry that highlight those that have the success stories that are worth sharing, but that is their revenue model as they go out and they say you're a success and I mentioned I think to somebody as we were leaving it reminds me a little bit of when I was in high school I got selected for Who Is Who In America. A big book that had my name in it. I was very proud. I was told I would get scholarships and national recognition and my parents spent a hundred dollars and I got a book with my name in it and it didn't take away my accomplishments, but when the book showed up I'm like, okay, well, yeah, it's like a phone book. So, I don't think this is quite the same thing, but this is a Meridian City Council July 18, 2017 Page 29 of 42 company that's market is built on producing video content for trade shows and conferences and I don't disagree with the chief that we should look at something that is specific for PD. I firmly believe that we could produce something that is I think a better purpose, because we are in control of the narrative by producing something ourselves or by hiring a production company and doing it than by turning over a significant check to a company that’s going to have control as to what the finished product looks like. So, I will be opposing this one. De Weerd: And I think that's what everyone has struggled with and why we pulled Kaycee into the discussion, because we had just kind of giggled about being selected to be on Rob Lowe's something something and, oh, it was only 25,000. Now, paying that to see Rob Lowe might be worth it in and of itself, but couldn't justify it on tax dollars. But I think there was different values seen in this. The Google search engine that we -- we could not get that value by putting it out ourselves. Some of the search engine -- I guess opportunities that this allows being quantified by a third party -- as Council Member Little Roberts had pointed out, yeah, it's hard to put a number value to it, but those -- those are things that we would not get with our own video and the exposure that you have with law enforcement that -- that our own personnel see value and that's why they go and -- and check them out, because they do want to see what others are doing with best practices and, yeah, I was quoting Tracy without his permission, but he said every single word of that. Lavey: He was supposed to be here, so -- De Weerd: He's right behind you. That's only why I said that. Lavey: Okay. Let's talk about that. Cavener: Madam Mayor? De Weerd: We do have an active motion on the table. Yes, Mr. Cavener. Cavener: Has the city ever spent dollars for search and optimization for our website or for the police department? Lavey: Not for the police department we have not. De Weerd: I don't think with anything. Cavener: Thank you. Lavey: I only halfway understood what that was. Meridian City Council July 18, 2017 Page 30 of 42 Palmer: Madam Mayor? De Weerd: Yes, Mr. Palmer. Palmer: Madam Mayor, I have struggled to -- or I have hesitated to say anything, because I said a lot last week, but as I sit here listening to everybody, it sounds like no one's sold on it and everyone is just kind of trying to talk themselves into it, from even the chief and the maker of the motion and so I feel like we owe it to the taxpayers to take a break on this one, find a better means to produce a video to accomplish the goals of recruiting and maybe look into SEO opportunities and maybe even for the same dollars be able to get more eyes on a video that we have produced at a cheaper cost and the eyes that -- of people looking for the job doing it. So, I don't know, like I said last week, I think we need to put the brakes on and find a better way. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: So, the other part that can't be quantified that has value is their website that is on specifically for at least a yea r. So, it's at the conference, but, then, it's also on their website and also -- forgot what I was saying. Oh, my gosh. All right. Give me a minute. Sorry. I got to write notes. De Weerd: If there is no further discussion, are you ready for roll call? Milam: Oh, Madam Mayor, I remembered. De Weerd: Hey, I knew if I just called for roll call -- Milam: The national and international recognition that -- that we will get at the conference and especially with the officers that we send over th ere, the pride and the sense of appreciation from all of our police department, especially the ones that will be there at the conference and the ones in the video, I think has a definite value to the city that we can't put a dollar on it. Little Roberts: Madam Mayor? De Weerd: Mrs. Little Roberts. Meridian City Council July 18, 2017 Page 31 of 42 Little Roberts: I agree with Council Woman Milam regarding -- I can hear Kaycee already coming up with first one in Idaho selected, one of 16 in the nation. You can't get headlines like that or tag lines like that without, you know, an honor like this. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Just a word of caution for Council. I talk a lot about precedent and we should be prepared, then, as our parks commission, when they receive national awards, our fire department when they receive national recognition to be prepared to spend, again, significant amount of tax dollars to produce a video for them as well. It's not just 25,000 dollars, it's 25,000 for each department. De Weerd: I would just also mention that each department, as these opportunities have arisen -- and they have -- they do go through a discussion and criteria that -- you don't hear the ones we get that have already been weeded out. There was legitimacy for this and I think that your command staff spent considerable time before even bringing this to this level of discussion, vetting it to -- to see what that value would be, so -- Lavey: Madam Mayor? De Weerd: I don't think this sets precedent. Lavey: I don't -- I don't know of it's appropriate for me to -- to comment anymore if we are in discussion phase, but I don't disagree with what anybody says. All I can do is ask you to vote your conscience and I guess the only thing I would say is that Councilman Cavener aged me a little bit, because Who Is Who In America I think was only like 40 bucks when I was in high school, so -- we don't disagree with any of it. But you -- you can't accomplish things if you don't ask, if you don't discuss, and that's the purpose of being here, so vote your conscious and we will make it happen. De Weerd: Any other comments? Mr. Clerk. Roll call: Bird, yea; Borton, absent; Milam, yea; Cavener, nay; Palmer, nay; Little Roberts, yea. De Weerd: Okay. The ayes have it. MOTION CARRIED: THREE AYES. TWO NAYS. ONE ABSENT. Meridian City Council July 18, 2017 Page 32 of 42 Lavey: Thank you. D. Fire Department: FY2017 Budget Amendment for Fire Station No. 6 De Weerd: Item 9-D is under our Fire Department. Niemeyer: Madam Mayor, Members of the Council, good evening. This is a follow up to the conversation we had last week when we discussed the district offer and the 12 firefighters and the approval of that offer and you ask ed me to come back -- work with Finance to present a budget amendment for 2017 to cover the cost of those personnel from August 21st through September 30th and, then, moving into FY-18. You did get two copies today. I want to make sure we are working under the right one here. The first copy you received had the ongoing personnel cost of 223,092 and, then, it showed that for each successive year five years after that. I would be the best chef in the world if I could promise you that was the cost, but it wasn't that cost, it was 223 just for those six weeks getting into August 21st through September. So, you should have the spreadsheet in front of you, the amendment form , that articulates your one cost in 2017 of the 223,092. The FY-18 cost of roughly 1.13 million. And, then, the ongoing cost from FY-19 through FY-21 of 1.5. I just want to make sure we are all working under the same sheet of music here. Bird: Where have you got that at, Mark? Excuse me. Niemeyer: That is on page two of the -- Bird: Okay. I see it now. Niemeyer: -- up in the upper left-hand corner. So, with that, as was presented to you, the rural district is paying up to 1.5 million dollars for -- from August 21st of this year until the completion of the FY-18 budget year that ends September 30th. You will see that reflected in the cost of personnel wages , benefits, in the FY-17 current budget will be $223.92. Operating costs of 6,000 dollars to get them started into the academy and, then, we also, working with Finance, have an informational form for you showing the FY-18 costs. Add all that up and you're going to be at 1.5 million dollars. So, what we want to show is that the district is fully funding all personnel, wages, benefits, as well as the operating costs of the first year, as per the agreement . In addition, we were asked to work with Finance to bring forward the impact fee items to get the station built as we discussed last week. We want to get the design work started right away and, then, move into the neighborhood meetings with some design work and, then, move into construction and so within the capital outlay those are all impact free eligible items that is under what we currently have in our impact fee Meridian City Council July 18, 2017 Page 33 of 42 balance and Fire, if you look back over our CIP when you approve the impact fees, this was the big project that was allocated for impact fees in our capital improvement plan. So, we do have the numbers guru with us today -- he's looking at Robert. That scares me a little bit. -- to answer any questions on the numbers and I'm certainly happy to answer any questions that you may have. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: You're asking for a budget amendment for this year of four million seven hundred and sixteen dollars? Niemeyer: That's correct. Bird: Seven hundred and sixteen thousand. Niemeyer: Councilman Bird, that -- that's correct. The big chunk of that is coming from the capital impact fee eligible items. Bird: I understand that. How much of that do we need before October 1st? Niemeyer: Before October 1st -- Bird: This year. Niemeyer: -- talking specifically design work. Bird: This year. I mean this is -- this is this year's budget. Niemeyer: Okay. Design work specifically is going to be architectural designs about 314,000, roughly. Bird: So, actually, probably about five hundred to six hundred thousand will be used this fiscal year; am I right? Niemeyer: That's -- yes. That's correct. Bird: And the rest will be used in fiscal '18. Why don't we just put it in the '18 budget? Meridian City Council July 18, 2017 Page 34 of 42 De Weerd: It's never been our practice to -- to not show the full obligation so you know what you're -- Bird: I understand that. De Weerd: -- approving. I was just answering your question, sir. Lavoie: Madam Mayor and Councilman Bird. We are asking for you to a pprove the entire project up front today, instead of coming back to you tomorrow morning with another -- with this exact same enhancement for the remainder of the 4.7 million . We thought we would just ask you for all the funds today and ask you to conside r the carry forward -- the appropriation for the entire project today, rather than tomorrow morning. De Weerd: Other questions? Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Todd, can you educate me on the cost of building figure? Niemeyer: Councilman Cavener, I can -- I can take that one. Nine years ago when we built our last fire station we hit about 163 dollars a square foot for that station. Construction costs today are ranging anywhere from 250 dollars to 350 dollars, depending on how much extra you put into it. We don't build fire stations with fluff in them and we build them to last. We build them to standards. For example, Boise fire just built two new fire stations. They were about 325, 340 dollars for each one of those two stations. They had a ton of upgrades in those, so -- I did talk to three realtors, as well as three builders right now. I also had a presentation two weeks ago from an economist from the University of Utah talking about the forecast moving into the spring and summer. All agree that we are going to see a down tick slightly in the cost of building. Interest rates are expected to rise, which is going to slow down building growth. Right now if you go out there today and try and build a house, trying to find labor is very difficult. You can talk to any contractor and they will tell you that. They are fully anticipating that to come down . So, we have calculated costs based on a 250 dollar per square foot cost , as compared to 163 dollars nine years ago. So, inflation certainly is applicable, but we took the best information we could gather from builders, realtors, economists, to put a number to that. Cavener: Madam Mayor? Chief, I know Idaho Falls just built one or two stations. Do we know the cost on those? Meridian City Council July 18, 2017 Page 35 of 42 Niemeyer: I don't. I could call Chief Hanneman and get that for you. I know that their cost is going to be slightly higher. They completely -- they basically remodeled their main station to add depth to their bay. They took out the entire flooring to put in new concrete, to add enough protection for a truck company to be in. They also added their administrative offices into that new building. So, I could certainly reach out to Chief Hanneman to see the costs there. Cavener: And Madam Mayor. Chief, I don't think that they are too high by any means. In fact, my -- my biggest concern is I think they are too low, quite frankly, and I just want to make sure that we are having a real accurate picture as to what we think this facility is going to cost. Niemeyer: We did discuss that with Finance today. When we get those plans drawn, certainly we set a budget and we are going to try and stay within that budget. That's the goal. There will be additional collection of impact fees that if, for some reason, those construction costs come in higher we can come before you next year when you get ready to build with a more defined approach. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: Madam Mayor. Chief, you mentioned the Boise stations there are at -- you said about 340 per square foot? Niemeyer: Three twenty and I believe 340. They had two stations that they -- that they built. Palmer: There is one in particular I think I have seen -- was one of them on Overland or was it Fairview? Niemeyer: I believe Overland is one. Palmer: Overland. They have like some super fancy doors that look in sanely expensive and you mentioned they have several upgrades. What -- are some of those things upgrades because they are Boise and they do that kind of thing that are super not necessary, not something that we would be looking at upgrading our buildings to later? Niemeyer: Council Palmer, to answer your question, yes. I will talk specifically about those garage doors. They are the newest and latest and greatest in the fire service. Meridian City Council July 18, 2017 Page 36 of 42 Right now we have just the roll up garage doors, almost like you would have in your home, only bigger. These new garage doors are bi-folds, they -- Cavener: Madam Mayor, could we recess for five minutes so they can turn it down? De Weerd: We will recess for five minutes. (Recess.) De Weerd: Okay. I will call this meeting to order again and sorry for the technical difficulties, but, chief, I know that -- if you will restate the question so we are -- we know that you know the question you're answering. Niemeyer: So, I will restate it as I understand it. The question was with some of the added amenities that we see in other fire stations, particularly with Boise, are those costs that we would be looking at -- at adding onto our fire station design here. I will mention specifically, as Councilman Palmer alluded to the garage doors at the new Boise fire stations. That is the emerging -- it's not technology -- the emerging garage doors in the fire service. The reason for it -- there is actually a reason. They are bifold doors. They open in three seconds, allowing the crews to exit quicker. If the power goes out you can literally close them and open them with a finger. Now, that being said, they are super nice and if we could afford them I think they would be great. They are about 30,000 dollars per bay. So, this is not something included in our fire station proposal. They did all concrete floors in their fire stations for reasons. We wouldn't be doing all concrete floors in ours. So, there are some -- some amenities that you see in departments and -- that cities that have larger budgets, etc., that they do some of those things. We would not be looking to do that here in Meridian. We want to build a fire station, A, that will last, hold up to construction and design. B, provide a neighborhood friendly place that's welcoming, that provides a great place -- it's a 24-7, 365 operation for our firefighters, so certainly we want to make it functional, but we also want to make it economical to that status as well. So, I hope that answered the question. Palmer: Thank you. De Weerd: Okay. Anything further from Council? Cavener: Madam Mayor? De Weerd: Mr. Cavener. Meridian City Council July 18, 2017 Page 37 of 42 Cavener: If there is no other comments -- man, this is a top high score for me. I move that we approve the fiscal year 2017 budget amendment for Fire Station No. 6 for a not to exceed amount of 4,716,000 dollars. Palmer: Second. De Weerd: What? Any discussion from Council? Mr. Clerk, will you call roll. Roll call: Bird, nay; Borton, absent; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea. De Weerd: Okay. The ayes have it. Thank you. MOTION CARRIED: FOUR AYES. ONE NAY. ONE ABSENT. E. Mayor’s Office and Legal: Updated Proposed Policy for Use of Unmanned Aerial Vehicles (Drones) De Weerd: Item 9-E is under the Mayor's office and Legal as a follow up to last week's discussion about unmanned aerial vehicles. Are you taking this or Bill? Okay. Nary: Madam Mayor, Members of the Council. So, we discussed this drone policy last week and the purpose behind it. The request from the Council was to insert into the policy the types of uses that we would be using this device for. So, if you look at the one that's in your packet now, Item 6 has been amended to include -- we basically polled all the departments and if you recall the discussion -- I know Council Member Milam wasn't here. Right now only one person in the city is qualified to do this, so -- but we have polled all the departments and said at some point in time if you had a person qualified to use this device, what do you think you would use it for? And so this is the collection of the ideas that people know can be used , have been used in other places, could be used here. Right now I would say -- and probably Mrs. Emery from the Mayor's office would be better -- the marketing is first, because right now that's the primary thing they plan on using it for. Events, activities -- city activities to promote the city. But the other ones -- mapping, management, assessment of city facilities, construction projects that are ongoing. You know, this is as exhaustive as people could come up with. I'm sure there will be more and at that point we would bring it back, but we tried to at least request in each department what they think they could possibly use it for and that's what we came up with was these all vary in uses, but, again, right now it's primarily going to be marketing and at some point we may be able to do it more in some of these o ther types of things. Probably Meridian City Council July 18, 2017 Page 38 of 42 Kaycee would be able to answer any more specifics of the drone itself, but that was the insertion into the policy based on your direction. De Weerd: Council, any further questions for Bill? Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: I think I did have one additional question for either Bill or Kaycee and it pertains I guess to observing the -- the vehicle when it's in flight. I talked to a lot of drone enthusiasts and people about the city using that this weekend. One question that came up that I didn't have a good answer for is will this be controlled by an individual or will a flight plan be programmed and, then, have the UAV fly and return on its own accord? Nary: Past my knowledge, so -- Emery: Madam Mayor, Councilman Cavener, good question. So -- it's testing my drone test. There always has to be a remote pilot in command and so that person -- there will not be any unmanned flying of the unmanned aircraft. There will always be someone -- there will always be someone managing the controls. Cavener: Madam Mayor, just a follow up. So, then, the pilot will always be able to see what the drone is recording? Emery: Yes. Yes. Because you have that image right there. Cavener: Great. Emery: And, then, we also have a provision in our policy that talks about if there is raw footage that is captured that we don't want to m ove, we get rid of that, I think is the policy. Yeah. Does that answer your question? Cavener: It does. Thank you. De Weerd: Good job. Now we know why you scored so high. Way to go. Any other questions from Council? Bird: I have none. De Weerd: Okay. Meridian City Council July 18, 2017 Page 39 of 42 Nary: Madam Mayor. What we would be looking for, if the Council is all right with the policy in its current form, we would bring it back next week with the resolution to adopt this as part of our policy. De Weerd: Okay. So, do I have a motion to instruct staff to bring back a resolution for next week's meeting? Bird: So moved. Milam: Second. De Weerd: Okay. I have a motion and a second. All those in favor say aye. Any opposed? MOTION CARRIED: FIVE AYES. ONE ABSENT. De Weerd: Okay. Thank you. And thank you for all the work you put into that and also for adding the clarity of proposed uses, so that the public does have a better understanding of the intent. Item 10: Ordinances: A. Ordinance No. 17-1739: An Ordinance (H-2017-0057 Preakness Subdivision) For Annexation for a Parcel of Land Being a Portion of the NE ¼ of the NW ¼ Section 25, Township 3 North, Range 1 West, Boise Meridian, Ada County, Idaho, As Described in Attachment “A” and Annexing Certain Lands and Territory, Situated in Ada County, Idaho, and Adjacent and Contiguous to the Corporate Limits of the City of Meridian as requested by the City of Meridian; Establishing and Determining the Land Use Zoning Classification of Said Lands from RUT to R-4 (Medium Low Density Residential District in the Meridian City code; Providing that Copies of this Ordinance Shall be Filed with the Ada County Assessor, the Ada County Recorder, and the Idaho State Tax Commission, as Required by Law; and Providing for a Summary of the Ordinance; and Providing for a Waiver of the Reading Rules; and Providing for An Effective Date. Meridian City Council July 18, 2017 Page 40 of 42 De Weerd: Okay. Item 10-A is Ordinance 17-1739. Mr. Clerk, will you, please, read this by title. Coles: Thank you, Madam Mayor. City of Meridian Ordinance No. 17-1739, an Ordinance file number H-2017-0057, Preakness Subdivision, for annexation for a parcel of land being a portion of the NE ¼ of the NW ¼, Section 25, Township 3 North, Range 1 West, Boise meridian, Ada county, Idaho, as described in Attachment “A” and annexing certain lands and territory, situated in Ada county, Idaho, and adjacent and contiguous to the corporate limits of the City of Meridian, as requested by the City of Meridian; establishing and determining the land use zoning classification of said lands from RUT to R-4, Medium Low Density Residential District, in the Meridian City Code; providing that copies of this ordinance shall be filed with the Ada County Assessor, the Ada County Recorder, and the Idaho State Tax Commission, as required by law; and providing for a summary of the ordinance; and providing for a waiver of the reading rules; and providing for an effective date. De Weerd: Council, you have heard the reading of this ordinance. Do I have a motion? Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: I move that we approve Ordinance No. 17 -1739 with suspension of rules. Bird: Second. De Weerd: I have a motion and a second to approve Item 10-A. If there is no discussion, Mr. Clerk, will you call roll. Roll call: Bird, yea; Borton, absent; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: FIVE AYES. ONE ABSENT. B. Ordinance No. 17-1740: An Ordinance (H-2017-0041 Geddes Subdivision) For Annexation for a Parcel of Land Being a Portion of the NW ¼ of the NW ¼ Section 3, Township 3 Meridian City Council July 18, 2017 Page 41 of 42 North, Range 1 West, Boise Meridian, Ada County, Idaho, As Described in Attachment “A” and Annexing Certain Lands and Territory, Situated in Ada County, Idaho, and Adjacent and Contiguous to the Corporate Limits of the City of Meridian as requested by the City of Meridian; Establishing and Determining the Land Use Zoning Classification of Said Lands from RUT to R-8 (Medium Density Residential) District in the Meridian City code; Providing that Copies of this Ordinance Shall be Filed with the Ada County Assessor, the Ada County Recorder, and the Idaho State Tax Commission, as Required by Law; and Providing for a Summary of the Ordinance; and Providing for a Waiver of the Reading Rules; and Providing for An Effective Date. De Weerd: Item 10-B is Ordinance 17-1740. Will you, please, read this by title. Coles: Thank you , Madam Mayor. City of Meridian Ordinance No. 17-1740: An Ordinance File No. H-2017-0041, Geddes Subdivision, for annexation for a parcel of land being a portion of the NW ¼ of the NW ¼, Section 3, Township 3 North, Range 1 West, Boise meridian, Ada county, Idaho, as described in Attachment “A” and annexing certain lands and territory, situated in Ada county, Idaho, and adjacent and contiguous to the corporate limits of the City of Meridian, as requested by the City of Meridian; establishing and determining the land use zoning classification of said lands from RUT to R-8, Medium Density Residential District, in the Meridian City Code; providing that copies of this ordinance shall be filed with the Ada County Assessor, the Ada County Recorder, and the Idaho State Tax Commission, as required by law; and providing for a summary of the ordinance; and providing for a waiver of the reading rules; and providing for an effective date. De Weerd: You have heard this ordinance read. Is there any concerns, questions from Council? Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: I move that we approve Ordinance No. 17-1740 with suspension of rules. Bird: Second. Meridian City Council July 18, 2017 Page 42 of 42 De Weerd: I have a motion and a second to approve Item 10-B. Mr. Clerk, will you call roll. Roll call: Bird, yea; Borton, absent; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: FIVE AYES. ONE ABSENT. Item 11: Future Meeting Topics De Weerd: Item 11 is Future Meeting Topics. Any items to consider for future agendas? Upcoming events include tomorrow, the budget workshop starting at 8:00 a.m. VetteFest is Saturday, July 22nd, at 8:00 a.m. to 1:00 p.m. in Kleiner Park. CapEd Credit Union has a ground breaking topping off ceremony next Tuesday at 4:45 on South Meridian and Overland. And next -- a week from tomorrow is the Town Hall on July 26th at 6:30 at Challenger School. With that I would entertain a motion to adjourn. Milam: So moved. Bird: Second. De Weerd: All those in favor say aye. All ayes. MOTION CARRIED: FIVE AYES. ONE ABSENT. De Weerd: Thank you. MEETING ADJOURNED AT 7:50 P.M. (AUDIO C-QR©WG-iQ ILE OF THESE PROCEEDINGS) MAYOR T DE WEERD DATE APPROVED ATTEST; C. J&Y COL`ES, CITY CLERK ��/I n +■ IDAHD y SEAL